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Home My WebLink About2013 04.03 PRC Agenda rty CHE`✓& o Z City of Apache Junction p Home of the Superstition Mountains Parks and Recreation Department located at the Northeast corner of Superstition Blvd &Idaho Road Apache Junction Parks & Recreation Commission City Council Chambers 300 E Superstition Blvd. Apache Junction, Az . 85219 Regular Meeting April 3, 2013 6 00 p m A CALL TO ORDER B. ROLL CALL C. PLEDGE OF ALLEGIANCE D ACCEPTANCE OF AGENDA E ACCEPTANCE OF MINUTES February 6, 2013 F. PARKS AND RECREATION DIRECTORS REPORT - The Director or those individuals designated by the Director may present information pertinent to items under consideration or information related to the operation of the department G. OLD BUSINESS: 1 Update and discussion on recreational opportunities for the teen population 2 Update and discussion on proposed changes to Park Naming Policy H. NEW BUSINESS: 1 Presentation and discussion on "Impact Fee Study Update" 2 Request by the Commission for placement of items on future agenda. 3 Selection of next meeting date. I CALL TO PUBLIC Arizona Open Meeting Law allows individuals to address Commission on any issue within the jurisdiction of the Commission. Commission may not answer your questions or discuss your comments at this time However, at the conclusion of Call to the Public, Commission may do any of the following. 1) respond to criticism made by any individual who addresses the Commission; 2) ask staff to review a 300 E SUPERSTITON BLVD,APACHE JUNCTION,AZ 85119 (480) 983-2181 Voice *FAX (480)982-2438 *TDD(480) 983-0095 * www ajcity net matter, 3) ask staff to place the matter on a future agenda Commission shall not discuss or take legal action on matters raised at Call to the Public unless the matters have been properly noticed for discussion and legal action Please stand, approach the podium microphone and state your name and address after being called to speak There is a three (3) minute time limit per speaker J ADJOURNMENT If any disabled person needs any type of accommodation, please notify Human Resources at (480) 474-2617 or (480) 983-0065 (TDD) at least 72 hours prior to the scheduled time Business hours are Monday through Thursday 7am to 6pm 300 E SUPERSTITON BLVD, APACHE JUNCTION, AZ 85119 (480)983-2181 Voice *FAX(480)982-2438 *TDD(480)983-0095 *www ajcity.net 06 1.••-% # SPRING 20131P •1% YOUTH LEADER FORUM --+ • "CREATING THE HEALTHIEST AND HAPPIEST COMMUNITY IN ARIZONA!" i w' 11 SATURDAY, APRIL 27TH, 2013 `/ 9AM-12PM ,=7 THE APACHE JUNCTION MULTI-GENERATIONAL CENTER , !,(Jt- 1 1035 N. IDAHO RD, APACHE JUNCTION, AZ, 85119 PLEASE JOIN US FOR OUR SPRING YOUTH FORUM THIS EVENT IS OPEN TO ALL LOCAL AREA YOUTH IN THE 7TH-12TH GRADES INTERESTED IN HELPING US MAKE APACHE JUNCTION A HEALTHY/HAPPY PLACE FOR YOUTH IN OUR COMMUNITY. THIS SEASON'S FORUM TOPIC AND BREAK-OUT SESSIONS WILL FOCUS ON SUMMER EVENTS. IN ADDITION. WE WILL HAVE COMMUNITY AGENCIES ON HAND TO SHARE THEIR SUMMER PROGRAMS,ACTIVITIES,AND PAID/VOLUNTEER JOB OPPORTUNITIES LUNCH WILL BE PROVIDED. REGISTRATION FOR THIS FREE EVENT IS REQUIRED,AND AVAILABLE NOW AT' ACTIVENET.ACTIVE.COM/APACHEJUNCTION PLEASE REGISTER Br APRIL 22ND A' FOR MORE INFORMATION, OR TO SET UP AN ONLINE ACCOUNT TO REGISTER, 1,\ PLEASE CONTACT THE CITY OF APACHE JUNCTION PARKS AND RECREATION DEPARTMENT AT AJPR@AJCITY.NET OR 480-983-2181 . P P'C,\-kE J UNc 7- itx In /�// // J IF YOU ARE A LOCAL AGENCY THAT HAS A PROGRAM, EVENT, OR JOB OPPORTUNITY FOR YOUTH IN OUR COMMUNITY AND WOULD LIKE TO PARTICIPATE IN OUR EVENT OR BE INCLUDED IN OUR PARTICIPANT BAGS, PLEASE CONTACT CHRYSTAL SAWYER AT CSAWYER@AJCITY.NET OR 480-474-5159 BY THURSDAY, APRIL 18TH. %OAVAO IA SPRING 2013 0 ' YOUTH LEADER FORUM "CREATING THE HEALTHIEST AND HAPPIEST COMMUNITY IN ARIZONA!" DESIRED OUTCOMES Increase awareness by youth leaders of what makes our community a positive place to live and grow and the value of Apache Junction becoming the "Healthiest and Happiest community in Arizona " Brainstorm ideas for two summer-time Special Events geared for Teens Promote/Educate on upcoming activities/events/jobs/volunteer opportunities YOUTH FORUM AGENDA Welcome - Liz Langenbach Introductions, Purpose & Outcomes, Instructions— Liz Langenbach (intros, group leaders and the assigned colors/dots on name tags, what we want to accomplish etc) JJ Underwood/Justin Hewitt— Game (Someone Who) — 1 PRIZE Chrystal — instructions to larger group about the topic they are going to discuss, someone needs to be the scribe on the large paper, one person needs to be the reporter back to the larger group They will brainstorm all of their ideas and list ALL on the paper—they will then choose 2 ideas their group likes best to share during reporting Breakout Discussion 1 — Breakout rooms assigned by color Facilitators have your group decide who will be scribe and who will be the reporter Each sheet is labeled ❖ "What would make individuals want to come to a special event?" 1. Brainstorm all of the ideas possible for a night time event at the MGC 2. Brainstorm all of the ideas possible for a night time event at the pool 3. What would be something else your age group would like to plan and do (facilitators, if they struggle, get them thinking about contests, volunteer projects, different ways to do community scavenger hunts, running/walking events, etc Large Group Activities and Reporting — Chrystal — Each group sends up their reporter to give their top 2-3 ideas for each of the FIRST THREE questions JJ Underwood/Justin Hewitt— Game (Blind Dodgeball) — 4 PRIZES , • Aline Krause—drawing for prizes Breakout Discussion 2 ❖ "How best can we promote events/programs to youth in our community?" 1 What are the best ways to promote/get the word out about activities (Marketing) Facilitators we are looking for ideas they have of reaching youth to let them know about events/activities, SCRIBE CAN JUST RECORD ALL IDEAS (NOT NECESSARY TO PICK TWO TO SHARE) 2. What are the most important aspects of an activity that would get you to come (facilitators, if they struggle, we're thinking food, prizes, etc ) SCRIBE CAN JUST RECORD ALL IDEAS (NOT NECESSARY TO PICK TWO TO SHARE) 3. IF TIME add this question What are other programs you would like to see offered in our community (i e intramural sports leagues, drama, dance, etc) Large Group Activities and Reporting Chrystal Sawyer asks for ideas to put on a sheet— have each table share something new then ask if there are any ideas we missed (this will be the final voting sheet for this), NO GROUP REPORTING Justin Hewitt—game (Balloon Tag) — 2 PRIZES Aline Krause—drawing for prizes Justin Hewitt — (if time permits) final game (Paper Rock Scissors Evolution) — 1 PRIZE Evaluation, Voting, Wrap-Up 11 20am Liz Langenbach —explain how voting works, 2 votes for each major item (10 votes total), Time to fill out evaluation, Thank you to facilitators and staff and youth Aline Kraus—drawing for prizes Lunch & Networking Activities 11:30am, release to vote and go get their lunch/hang out, facilitators help out at lunch or at voting to make sure individuals only vote for two things on each sheet GET CONNECTED WITH US FOR FUTURE INFORMATION ABOUT TEEN ACTIVITIES AND EVENTS arm; FACEBOOK COM/AJPARKSANDREC @AJPARKSANDREC parks a VVWW AJCITY NET/TEENS oB recreation the henefite ere eoAless.. RESOLUTION NO. 13-12 A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, AUTHORIZING THE CITY OF APACHE JUNCTION TO ADOPT A PUBLIC PARKS, AREAS AND FACILITIES NAMING/DEDICATION POLICY. WHEREAS, on or about May 3, 1988, the Apache Junction Parks and Recreation Commission recommended to the Mayor and City Council adoption of the "City of Apache Junction Community Services Department Facility Operating and Procedures Manual" (the "Policy" ) ; and WHEREAS, on or about May 11, 1988, pursuant to Resolution No 88-02 the Mayor and City Council voted to approve the recommendation, and WHEREAS, the Policy, contains a "Naming of Parks" section, among other provisions, and WHEREAS, on or about October 1, 2012, the Parks and Recreation Commission recommended to the Mayor and City Council amendments to the Policy (the "Amended Policy" ) , and WHEREAS, the amendments are entitled "Parks, Areas and Facilities Naming/Dedication Policy" , the stated purpose of which is to establish a systematic and consistent approach for the official naming and dedication of parks, recreation areas and facilities, and WHEREAS, certain changes came about due to citizen interest in establishing a means to acknowledge individuals or groups supporting the park system; and WHEREAS, the Amended Policy includes a provision that sets forth a "Dedication Criteria" , which is intended to recognize and honor individuals or groups contributing to the park system and may be dedicated in memory, or honor of individuals or groups. WHEREAS, dedications are accomplished by placement of a plaque at a facility describing how the individual or croup supported the parks and recreation program. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION ARIZONA, AS FOLLOWS RESOLUTION NO. 13-12 PAGE 1 OF 2 1) The attached Parks, Areas and Facilities Naming/Dedication Policy be adopted. PASSED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, THIS 7TH DAY OF MAY , 2013 SIGNED AND ATTESTED TO THIS 7TH DAY OF _ MAY , 2013 . / C - /J N S. INSALACO Mayor ATTEST. i Y C .DELZZ(21 / 11AC7/fr KATHLEEN CONNELLY City Clerk APPROVED AS TO FORM: c4)<-- 5 3- i 3 RICHARD J STERN City Attorney RESOLUTION NO. 13-12 PAGE 2 OF 2 HOME RULE OPTION RENEWAL INFORMATION WHAT HOME RULE IS- • "Home Rule" is the option under which citizens and the city council they elect make annual budget decision for their city "at home" rather than by using the State- imposed limitation. This appears as Proposition 100 on the March 12, 2013 election ballot • Home Rule has been in effect in Apache Junction since 1985, when city voters approved this local option for the first time, This issue must be re-submitted to city voters every four years. • Apache Junction is penalized by the "base year" of 1979-80 used by the State Legislature to determine the expenditure limitation because this was the first complete fiscal year for the newly incorporated Apache Junction Most Arizona cities do not have that problem. • Without the Home Rule local option, Apache Junction would need to conform to the State imposed expenditure limitation. This would mean a reduction of approximately one-third of the general fund budget—up to $7 1 million for fiscal year 2013-2014 and at least $35.9 million over the next four years • Simply put, the Home Rule Option Renewal means that local citizens would control how existing revenues are allocated in setting the city budget, using your local needs and priorities as seen by the community rather than by a State-imposed formula. • Renewal of the Home Rule Expenditure Limitation Option enables the City to continue to expend only the revenues generated The City has always maintained a balanced budget. • A "Yes" vote means that you are for Home Rule renewal, and for setting a balanced city budget locally though your elected representatives. • A "No" vote means that you are against Home Rule renewal and would prefer to see the City operate under the State-imposed budget limitation WHAT HOME RULE ISN'T- • The Home Rule Renewal Option does not empower the City Council to create new and additional taxes, nor does it enable the City to spend beyond the revenue it currently receives. BACKGROUND OF THE HOMERULE OPTION In the summer of 1980 the State Legislature referred to the voters a constitutional amendment designed to limit the annual expenditures of all Arizona cities and towns by a formula. To determine the expenditure limitation, the State established 1979-1980 as a "base year ' Added to this base year is an adjustment for population growth and inflation. 1 The Base Year. - The base year is critical because it is the foundation upon which all future budget adjustments are made Apache Junction is unique in Arizona in that the base year was the City's very first complete fiscal year The 1979-80 fiscal year was not a typical year for the City — as it was for most communities in Arizona — it was the year we were just getting started, as a result we had a very small budget and population - Looking at library services for example, there was no money in the 1979-80 budget for library services. For library services today, therefore, the State limitation would allow zero dollars to be adjusted for inflation and growth Zero times zero is still zero. 2. If voters renew Home Rule once again as they have each election since 1985. - It will not affect balancing the budget We are already required by State law to have a balanced budget What it will do is allow the City to spend the general fund monies it already has for programs and services its citizens today feel are essential, things like police, parks, a library and services for all ages 3. If voters reject Home Rule. - It means that Apache Junction must set its annual budget under a State- imposed formula This formula penalizes fast growth cities such as Apache Junction and Gilbert wherein inflation and old population figures do not reflect current needs and demand for services. - Failure means the State expenditure limitation will necessitate a cut of approximately one third of the general fund budget over four years This reduction in expenditures amounts to $ 7,108,363 for FY 2013-2014 It amounts to $35,853,543 for the next four years. The general fund is what is used to pay for police, parks, libraries and general government services O� p.,QACHF✓Gy0 r tt O o yz 4RlZONP Expenditure Limitation Impact By Fiscal Year FY 2013-2014 $ 7,108,363 FY 2014-2015 $ 8,164,309 FY 2015-2016 $ 9,243,469 FY 2016-2017 $ 11 ,337,402 Total $ 35,853, 3 The above figures on the right show the amount of revenues each year that although accrued, could not be spent on programs and services in the City of Apache Junction These represent expenditures for such items as library services, police officers, and parks and recreation, if the Home Rule Option (Proposition 100) is not adopted