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Home My WebLink About2014 06.04 PRC Agenda .....r , ., ,, a &. , City of Apache Junction Home of the Superstition Mountains Parks and Recreation Department located at the Northeast corner of Superstition Blvd &Idaho Road Apache Junction Parks & Recreation Commission City Council Chambers 300 E. Superstition Blvd. Apache Junction, Az . 85219 Regular Meeting June 4, 2014 6 : 00 p.m. A. CALL TO ORDER B. ROLL CALL C PLEDGE OF ALLEGIANCE D. ACCEPTANCE OF AGENDA E. ACCEPTANCE OF MINUTES April 4, 2014 F PARKS AND RECREATION DIRECTORS REPORT - The Director or those individuals designated by the Director may present information pertinent to items under consideration or information related to the operation of the department. G OLD BUSINESS 1 . Update and discussion on intergovernmental agreement with Apache Junction Unified School District H NEW BUSINESS: 1 Presentation of check by the Friends of Apache Junction 2 . Consideration of proposal to dedicate the Apache Junction Rodeo Arena in memory of Gary Mulholland (Public Hearing) 3 . Request by the Commission for placement of items on future agenda 4 . Selection of next meeting date. I . CALL TO PUBLIC Arizona Open Meeting Law allows individuals to address Commission on any issue within the jurisdiction of the Commission Commission may not answer your questions or discuss your comments at this time However, at the conclusion of Call to the Public, Commission may do any of the following: 1) respond to criticism made by any 300E SUPERSTITON BLVD,APACHE JUNCTION,AZ 85119 (480)983-2181 Voice * FAX(480)982-2438 *TDD(480)983-0095 * www ajcity net individual who addresses the Commission; 2) ask staff to review a matter; 3) ask staff to place the matter on a future agenda. Commission shall not discuss or take legal action on matters raised at Call to the Public unless the matters have been properly noticed for discussion and legal action. Please stand, approach the podium microphone and state your name and address after being called to speak. There is a three (3) minute time limit per speaker J ADJOURNMENT If any disabled person needs any type of accommodation, please notify Human Resources at (480) 474-2617 or (480) 983-0065 (TDD) at least 72 hours prior to the scheduled time. Business hours are Monday through Thursday 7am to 6pm Summary of Legal Actions The Parks and Recreation Commission at their regular meeting on June 4, 2014 : 1. Unanimously approved the agenda for June 4, 2014 regular meeting 2 . Unanimously approved the minutes of April 2, 2014 . 3 . Unanimously accepted proposal to dedicate the Apache Junction Rodeo Arena in memory of Gary Mulholland with recommendation to City Council for approval . 300E SUPERSTITON BLVD,APACHE JUNCTION, AZ 85119 (480)983-2181 Voice * FAX(480)982-2438 *TDD(480)983-0095 * www ajcity net IMPACT FEE ALTERNATIVES Impact fee balance as of February 28,2013 $1,052,592 56 Use by June 30,2014 $542,053 43 PROJECT COST Complete by Deadline OPERATING/MAINTENANCE COMMENTS Prospector Park Phase IV $2,500,000 Maybe High Construction documents exist for this phase of the park which includes roadway/parking expansion,restroom and off-leash facilities in the northeast section of the park. This$2 5 million phase would need major reductions in scope to bring within the amount of available funding Prospector Park Alternatives Accessible walkways/playground surfacing $150,000 Yes Low Pickleball courts $250,000 Yes Low Sprayground $250,000 Maybe High Could also be considered for City Hall Park BMX bike facility $1,000,000 No High The design team selection,design process and construction of a BMX park would likely exceed our time limits Silly Mountain Park Phase I $2,000,000 Maybe Low This initial phase consists of entry roadways/monuments,site fencing,parking,utility extensions,equestrian trailhead and restrooms This phase could be pared back to Just parking and restrooms within the budget and time frame available Capital Equipment consisting of mobile stage, $200,000 Yes Low Items to equip a downtown park shade structures and crowd control barriers to enhance current and future special events Key Factors Parks Commission involvement,available funding,project eligibility,time limitations,post- project 0&M,master plan driven? IMPACT FEE ALTERNATIVES Impact fee balance as of February 28,2013 $1,052,592 56 Use by June 30,2014 $542,053 43 PROJECT COST Complete by Deadline OPERATING/MAINTENANCE COMMENTS Prospector Park Phase IV $2,500,000 Maybe High Construction documents exist for this phase of the park which includes roadway/parking expansion,restroom and off-leash facilities in the northeast section of the park This$2 5 miilion phase would need major reductions in scope to bring within the amount of available funding Prospector Park Alternatives Accessible walkways/playground surfacing $150,000 Yes Low Pickleball courts $250,000 Yes Low Sprayground $250,000 Maybe High Could also be considered for City Hall Park BMX bike facility $1,000,000 No High The design team selection,design process and construction of a BMX park would likely exceed our time limits Silly Mountain Park Phase I $2,000,000 Maybe Low This initial phase consists of entry roadways/monuments,site fencing,parking,utility extensions,equestrian trailhead and restrooms This phase could be pared back to just parking and restrooms within the budget and time frame available Capital Equipment consisting of mobile stage, $200,000 Yes Low Items to equip a downtown park shade structures and crowd control barriers to enhance current and future special events Key Factors Parks Commission involvement,available funding,project eligibility,time limitations,post- project 0&M,master plan driven? IMPACT FEE ALTERNATIVES Impact fee balance as of February 28,2013 $1,052,592 56 Use by June 30,2014 $542,053 43 PROJECT COST Complete by Deadline OPERATING/MAINTENANCE COMMENTS Prospector Park Phase IV $2,500,000 Maybe High Construction documents exist for this phase of the park which includes roadway/parking expansion,restroom and off-leash facilities in the northeast section of the park This$2 5 million phase would need major reductions in scope to bring within the amount of available funding Prospector Park Alternatives Accessible walkways/playground surfacing $150,000 Yes Low Pickleball courts $250,000 Yes Low Sprayground $250,000 Maybe High Could also be considered for City Hall Park BMX bike facility $1,000,000 No High The design team selection,design process and construction of a BMX park would likely exceed our time limits Silly Mountain Park Phase I $2,000,000 Maybe Low This initial phase consists of entry roadways/monuments,site fencing,parking,utility extensions,equestrian trailhead and restrooms This phase could be pared back to just parking and restrooms within the budget and time frame available Capital Equipment consisting of mobile stage, $200,000 Yes Low Items to equip a downtown park shade structures and crowd control barriers to enhance current and future special events Key Factors Parks Commission involvement,available funding,project eligibility,time limitations,post- project 0&M,master plan driven? IMPACT FEE ALTERNATIVES Impact fee balance as of February 28,2013 $1,052,592 56 Use by June 30,2014 $542,053 43 PROJECT COST Complete by Deadline OPERATING/MAINTENANCE COMMENTS Prospector Park Phase IV $2,500,000 Maybe High Construction documents exist for this phase of the park which includes roadway/parking expansion,restroom and off-leash facilities in the northeast section of the park This$2 5 million phase would need major reductions in scope to bring within the amount of available funding Prospector Park Alternatives Accessible walkways/playground surfacing $150,000 Yes Low Pickleball courts $250,000 Yes Low Sprayground $250,000 Maybe High Could also be considered for City Hall Park BMX bike facility $1,000,000 No High The design team selection,design process and construction of a BMX park would likely exceed our time limits Silly Mountain Park Phase I $2,000,000 Maybe Low This initial phase consists of entry roadways/monuments,site fencing,parking,utility extensions,equestrian trailhead and restrooms This phase could be pared back to Just parking and restrooms within the budget and time frame available Capital Equipment consisting of mobile stage, $200,000 Yes Low Items to equip a downtown park shade structures and crowd control barriers to enhance current and future special events Key Factors Parks Commission involvement,available funding,project eligibility,time limitations,post- project 0&M,master plan driven? Daily Entries 11/12 12/13 MGC Adult 62005 56580 Youth 10572 7970 Family 16920 14135 Silver Sneakers 21253 25097 Employee 1125 1558 111875 105340 Pool Adult 9716 9142 Youth 26157 23297 Other(PP, Groul 2662 1518 38535 33957 HOME RULE OPTION RENEWAL INFORMATION WHAT HOME RULE IS- • "Home Rule" is the option under which citizens and the city council they elect make annual budget decision for their city "at home" rather than by using the State- imposed limitation This appears as Proposition 100 on the March 12, 2013 election ballot • Home Rule has been in effect in Apache Junction since 1985, when city voters approved this local option for the first time, This issue must be re-submitted to city voters every four years • Apache Junction is penalized by the "base year" of 1979-80 used by the State Legislature to determine the expenditure limitation because this was the first complete fiscal year for the newly incorporated Apache Junction. Most Arizona cities do not have that problem • Without the Home Rule local option, Apache Junction would need to conform to the State imposed expenditure limitation. This would mean a reduction of approximately one-third of the general fund budget—up to $7 1 million for fiscal year 2013-2014 and at least $35 9 million over the next four years • Simply put, the Home Rule Option Renewal means that local citizens would control how existing revenues are allocated in setting the city budget, using your local needs and priorities as seen by the community rather than by a State-imposed formula. • Renewal of the Home Rule Expenditure Limitation Option enables the City to continue to expend only the revenues generated The City has always maintained a balanced budget. • A "Yes" vote means that you are for Home Rule renewal, and for setting a balanced city budget locally though your elected representatives • A "No" vote means that you are against Home Rule renewal and would prefer to see the City operate under the State-imposed budget limitation WHAT HOME RULE ISN'T- • The Home Rule Renewal Option does not empower the City Council to create new and additional taxes, nor does it enable the City to spend beyond the revenue it currently receives. BACKGROUND OF THE HOMERULE OPTION In the summer of 1980 the State Legislature referred to the voters a constitutional amendment designed to limit the annual expenditures of all Arizona cities and towns by a formula To determine the expenditure limitation, the State established 1979-1980 as a "base year.' Added to this base year is an adjustment for population growth and inflation 1. The Base Year - The base year is critical because it is the foundation upon which all future budget adjustments are made Apache Junction is unique in Arizona in that the base year was the City's very first complete fiscal year The 1979-80 fiscal year was not a typical year for the City— as it was for most communities in Arizona — it was the year we were just getting started, as a result we had a very small budget and population. - Looking at library services for example, there was no money in the 1979-80 budget for library services For library services today, therefore, the State limitation would allow zero dollars to be adjusted for inflation and growth. Zero times zero is still zero 2 If voters renew Home Rule once again as they have each election since 1985 - It will not affect balancing the budget. We are already required by State law to have a balanced budget What it will do is allow the City to spend the general fund monies it already has for programs and services its citizens today feel are essential, things like police, parks, a library and services for all ages 3 If voters reject Home Rule - It means that Apache Junction must set its annual budget under a State- imposed formula This formula penalizes fast growth cities such as Apache Junction and Gilbert wherein inflation and old population figures do not reflect current needs and demand for services - Failure means the State expenditure limitation will necessitate a cut of approximately one third of the general fund budget over four years This reduction in expenditures amounts to $ 7,108,363 for FY 2013-2014 It amounts to $35,853,543 for the next four years The general fund is what is used to pay for police, parks, libraries and general government services (--- p,o,,ckiEve, 11 w Expenditure Limitation Impact By Fiscal Year FY 2013-2014 $ 7,108,363 FY 2014-2015 $ 8,164,309 FY 2015-2016 $ 9,243,469 FY 2016-2017 $ 11 ,337,402 Total $ 35,853,543 The above figures on the right show the amount of revenues each year that although accrued, could not be spent on programs and services in the City of Apache Junction. These represent expenditures for such items as library services, police officers, and parks and recreation, if the Home Rule Option (Proposition 100) is not adopted. Cityof Apache Junction Holiday Prog ram an d Light ParadeBrings Thousands to the Downtown Area by Chrystal Sawyer,CPRP,City of Apache Junction—Parks and Recreation In a tune when budgets are shrinking and recreation programs are being Fun reduced,the city of Apache Junction(city of AJ)is looking for new ways Although the fun began for many when they received their check for .to pool resources and reach multiple objectives In the case of the Apache the Walk-A-Thon,the fun for the rest of the community started in the Junction Holiday Program and Light Parade,the objectives were to provide afternoon,when the event site was transformed into a winter wonder- a traditional community event to citizens and assist with efforts to attract land Santa showed,and he brought 20 tons of snow,a rock wall,bounce people to the downtown area.Record attendance numbers were reached houses,a petting zoo and a small car show We also had several community this year as the City of Apache Junction Parks&Recreation Department groups that came in and entertained our audience for free and did a little (AJPR)teamed up with Apache Junction Main Street Incorporated(AJ marketing for our joint programs Many of the entertainment groups were Main Street)to merge two historically separate,popular holiday events in either Apache Junction School District or AJPR dance/music programs, to one all-day event held in the downtown area It is estimated that more so not only did we highlight our year-round activities,but it also got more than 10,000 participants enjoyed in one or more of the many exciting families to our event in the downtown area activities held throughout the day This event planned to reintroduce our community to the downtown district,and do what AJPR does best bnng Family Fitness,Fun and Family to area residents In the past,AJ Main Street has been the organization to arrange the Holi- day Light Parade,however,this year,due to reductions in staflmg and other Downtown Area and Businesses resources for this We shut down Old West Highway for the first time in many years and held important community agency,AJ Main Street was unable to continue with it on its own AJPR jumped in to continue the tradition all of our festivities on the doorsteps of our business community With the The 14th annual Holiday Light Parade had 32 entries,resulting in more help of our city business advocate,we visited 150 businesses in the down- than 50 vehides and 20 horses illuminated with lights Each entry was dif- town area to personally invite owners to have a booth,host sidewalk sales, ferent business trailers,family cars,the police department command unit, give out samples/specials or join in with the festivities with a Light Parade a local school bus,golf carts,Model Ts and several equestrian groups are a entry More than 50 businesses participated in one way or another with this small sampling of the types of entries we had Thousands of people came exciting first-nine event out to watch the Light Parade as they have for many years,and some other fames created a new family tradition on that very day Wanting to host an entire day of activities to really get folks to visit the The Holiday Program and Light Parade was the first in what will hopefully downtown and STAY,we chose to do a walking/running event The first be many suc Pssful partnerships between the city,the business district and annual Winter Walk-A-Thon would use a half-mile loop on Old West the citizens we serve.Attracting folks to the downtown area,improving Highway in front of one of our busiest shopping centers To really draw strained city/business relations and providing an opportunity for fimess, walkers to this event,AJ Main Street donated$3,500 in prize money and fun and time with family were just a few of the accomplishments AJPR we challenged nonprofit agencies to walk.Whichever group walked the demonstrated through leadership on this event that the benefits of parks most total laps as a group won cash for its respective agency The groups and recreation are truly endless walked from 9 30 to 11 30 a.m Twelve teams(463 total walkers)walked 4,728 laps,which was nearly 2,359 miles'First place received$1,500, second place received$1,000,and third place received$500 AQUATIC FACILITY OPERATORS COURSE a EXAM - 1!'1 1 FEBRUARY 1-3,2011 WHERE: HOST: Become nationally certified as an AFO,and North Mountain Visitors Center Arizona Parks and Recreation Association receive 15 CEUs and a Certificate of Completion 12950 N 7th Street 1422 N 44th Street,Suite 211 suitable for framing This 18-hour course features Phoenix,AZ 85022 Phoenix,AZ 85088 the new Aquatic Facility Operator Manual,one of the newest publications available on pool opera- COURSE DATES: Phone.602.335.1962 tions.The manual undergoes revision every three Tuesday and Wednesday,February 1-2 E-Mail:apra@azpra.org years to keep current with changing technology Web Links:www.azpra.org and/or www.nrpa.org This text is not only understandable,but you will COURSE TIMES: also enjoy reading it. 8 a.m.-6 p.m. EXAM DATE: Thursday,February 3 Online registrations will be available soon at the NRPA and APRA web Daily Entries 11/12 12/13 MGC Adult 62005 56580 Youth 10572 7970 Family 16920 14135 Silver Sneakers 21253 25097 Employee 1125 1558 111875 105340 Pool Adult 9716 9142 Youth 26157 23297 Other(PP, Groui 2662 1518 38535 33957 MGC Entry Revenue Report Jul-13 Aug-13 Sep-13I Oct-13 Nov-13 Dec-13 Jan-14 Feb-14 Mar-14 Total Jul-Feb Sales Memberships Sold 359 314 _ 306 447 332 413 395 2892 12/13#s 367 317 314 336 449 411 2814 3% Revenues Memberships $ 15,965 $ 16,459 $ 15,659 $ 14,263 $ 27,297 $ 13,855 $ 17,059 $ 14,651 $ 135,208 Silver Sneakers $v 4,361 $ 4,905 $ 4,553 $ 4 867 $ 5,201 $ 5,433 $ 6,493 $ 6,374 $ 42,187 Daily Passes $ 3,655 $ 3,633 $ 2,898 $ 3,185 $ 3,058 $ 3,160 $ 3,473 $ 3,245 $ 26,307 Promos $ (608) $ (4) 0 0 $ (1,905) 0 0 0 $ (2,517) Reservations $ 340 300 980 $ 20 0 530 0 $ 2,170 Vending $ 355 $ 432 $ 234 $ 234 $ 289 $ 230 $ 190 $ 220 $ 2,186 Total $ 23,728 $ 25,765 $ 23,644 $ 23,529 $ 33,961 $ 22,678 $ 27,745 $ 24,490 $ 205,541 12/13#s $ ) 23,896 $ 24.409 $ 25.072 $ 22.595 $ 25.051 $ 28.855 $ 27.650 $ 200,085 3% Entries Total Jul-March Memberships 8,475 8,406 7,375 7,249 7,676 7,765 9,411 8,306 8,315 72978 Drop-Ins 1,030 973 800 934 830 859 919 876 987 8208 Total 9,379 8,175 8,183 8,506 8,624 10,330 9,182 9,302 81186, 12/13#s 9046 10572 9690 9615 79245 green indicates months we were higher than 12/13 2%