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HomeMy WebLinkAbout2013 08.07 PRC Agenda pOH Cityof Apache Junction 44, Home of the Superstition Mountains Parks and Recreation Department located at the Northeast corner of Superstition Blvd. &Idaho Road Apache Junction Parks & Recreation Commission City Council Chambers 300 E Superstition Blvd. Apache Junction, Az. 85219 Regular Meeting August 7, 2013 6. 00 p.m. A CALL TO ORDER B. ROLL CALL C. PLEDGE OF ALLEGIANCE D. ACCEPTANCE OF AGENDA E. ACCEPTANCE OF MINUTES June 5, 2013 F PARKS AND RECREATION DIRECTORS REPORT - The Director or those individuals designated by the Director may present information pertinent to items under consideration or information related to the operation of the department. G. OLD BUSINESS: 1. Update and discussion on "Impact Fee" study and utilization. H. NEW BUSINESS: 1. Presentation and discussion on department revenues and expenditures for past two fiscal years. 2 . Presentation and discussion on program participation and facility usage. 3 . Presentation and discussion on community baseball facility proposed by resident Rich Favia 4. Request by the Commission for placement of items on future agenda. 5 . Selection of next meeting date I . CALL TO PUBLIC. Arizona Open Meeting Law allows individuals to address Commission on any issue within the jurisdiction of the Commission Commission may not answer your questions or discuss your comments at 300 E SUPERSTITON BLVD,APACHE JUNCTION,AZ 85119 (480)983-2181 Voice* FAX(480) 982-2438 *TDD(480)983-0095 * www.ajcity net this time. However, at the conclusion of Call to the Public, Commission may do any of the following: 1) respond to criticism made by any individual who addresses the Commission, 2) ask staff to review a matter; 3) ask staff to place the matter on a future agenda. Commission shall not discuss or take legal action on matters raised at Call to the Public unless the matters have been properly noticed for discussion and legal action. Please stand, approach the podium microphone and state your name and address after being called to speak. There is a three (3) minute time limit per speaker. J. ADJOURNMENT If any disabled person needs any type of accommodation, please notify Human Resources at (480) 474-2617 or (480) 983-0065 (TDD) at least 72 hours prior to the scheduled time. Business hours are Monday through Thursday 7am to 6pm. 300 E. SUPERSTITON BLVD,APACHE JUNCTION,AZ 85119 (480)983-2181 Voice* FAX(480)982-2438 *TDD(480)983-0095 * www.ajctty.net i GOVERNMENT ACCOUNTING SYSTEM CITY OF APACHE JUNCTION 7/30/2013 17 58.22 Expenditure Guideline GL520R-V07.20 PAGE 1 LEVEL OF DETAIL 1 0 THRU 4 0 FOR THE PERIOD(S) JUL 01, 2012 THROUGH JUN 30, 2013 ANNUAL ACT MTD POSTED ACT YTD POSTED REMAINING REVISED ENCUMBERED AND IN PROCESS AND IN PROCESS BALANCE PCT 001 GENERAL FUND 01120 PARKS & RECREATION - ADMIN 501 PAYROLL 501 SALARIES 69,940 00 0 00 5,807 18 63,655 16 6,284.84 91 502 OVERTIME 1,200 00 0 00 0.00 4 65 1,195.35 0 503 PART-TIME SALARIES 58,065.00 0 00 4,671.93 57,411 85 653 15 98 TOTAL PAYROLL 129,205 00 0 00 10,479.11 121,071 66 8,133 34 93 502 FRINGE BENEFITS 511 FICA 9,885 00 0.00 791 04 9,155 27 729.73 92 512 RETIREMENT PLAN 13,610 00 0 00 1,050 57 12,033.30 1,576 70 88 514 WORKERS' COMPENSATION 2,780 00 0.00 145 87 1,836 48 943.52 66 516 HEALTH INSURANCE 14,130 00 0.00 515 77 6,188 98 7,941 02 43 ---- 517 DENTAL INSURANCE 1,040 00 0.00 101 76 855.96 184 04 82 TOTAL FRINGE BENEFITS 41,445 00 0.00 2,605 01 30,069.99 11,375 01 72 503 SUPPLIES 521 OFFICE SUPPLIES 4,000 00 0.00 574 76 2,626.84 1,373 16 65 523 SMALL TOOLS & EQUIPMENT 1,000 00 0 00 36 30 1,864.54 864 54- 186 " 525 EDUCATION AND RECREATION 0.00 0.00 0 00 6.07 6 07- 9999 " t � 530 MINOR CAPITAL EQUIPMENT 0.00 0 00 0 00 4,349 67 4,349 67- 9999 it TOTAL. SUPPLIES 5,000.00 0 00 611 06 8,847 12 3,847 12- 176 t1 � 505 PROFESSIONAL SERVICES 557 ADVERTISING 300 00 0 00 0.00 461 64 161 64- 153 t " TOTAL PROFESSIONAL SERVICES 300 00 0.00 0.00 461 64 161.64- 153 it 506 COMMUNICATIONS 572 TELECOMMUNICATIONS 720 00 0 00 116 08 702 68 17 32 97 TOTAL COMMUNICATIONS 720 00 0 00 116.08 702 68 17 32 97 507 TRAVEL/TRAINING/CONFERENCES 582 BUSINESS CONFERENCES 1,000.00 0 00 0 00 0.00 1,000 00 0 TOTAL. TRAVEL/TRAINING/CONFERENCES 1,000 00 0.00 0 00 0 00 1,000 00 0 509 MAINTENANCE & REPAIR 603 OFFICE EQUIPMENT & FURNITURE 2,000 00 0 00 41 94 1,296 05 703 95 64 TOTAL MAINTENANCE & REPAIR 2,000 00 0 00 41.94 1,296 05 703 95 64 510 PRINTING/DUPLICATION/FILMING 614 PAPER 1,500 00 0 00 10 07 1,854 83 354 83- 123 it TOTAL PRINTING/DUPLICATION/FILMING 1,500.00 0 00 10 07 1,854 83 354.83- 123 it 514 MISCELLANEOUS SERVICE/CHARGE 653 SUBSCRIPTIONS & MEMBERSHIPS 400 00 0 00 0 00 375.00 25 00 93 659 OTHER SERVICES/CHARGES 380 00 0 00 0.00 306 08 73 92 80 TOTAL. MISCELLANEOUS SERVICE/CHARGE 780 00 0 00 0 00 681 08 98 92 87 GOVERNMENT ACCOUNTING SYSTEM CITY OF APACHE JUNCTION 7/30/2013 17 58 22 Expenditure Guideline GL520R-V07 20 PAGE 2 LEVEL OF DETAIL 1 0 THRU 4 0 FOR THE PERIOD(S) JUL 01, 2012 THROUGH JUN 30, 2013 ANNUAL ACT MTD POSTED ACT YTD POSTED REMAINING REVISED ENCUMBERED AND IN PROCESS AND IN PROCESS BALANCE PCT 001 GENERAL FUND 01120 PARKS & RECREATION - ADMIN. 515 MACHINERY & EQUIPMENT 671 OFFICE EQUIPMENT & FURNITURE 20,000 00 0 00 0 00 12,099 22 7,900 78 60 TOTAL. MACHINERY & EQUIPMENT 20,000.00 0 00 0 00 12,099 22 7,900 78 60 TOTAL. PARKS & RECREATION - ADMIN 201,950 00 0 00 13,863 27 177,084.27 24,865 73 87 GOVERNMENT ACCOUNTING SYSTEM CITY OF APACHE JUNCTION 7/30/2013 17.58.22 Expenditure Guideline GL520R-V07 20 PAGE 3 LEVEL OF DETAIL 1 0 THRU 4.0 FOR THE PERIOD(S) JUL 01, 2012 THROUGH JUN 30, 2013 ANNUAL ACT MTD POSTED ACT YTD POSTED REMAINING REVISED ENCUMBERED AND IN PROCESS AND IN PROCESS BALANCE PCT 001 GENERAL FUND 01121 PARKS & RECREATION - REC 501 PAYROLL 501 SALARIES 562,940 00 0.00 44,807 42 533,470 30 29,469 70 94 502 OVERTIME 1,000 00 0 00 0 15 103 79 896 21 10 - 503 PART-TIME SALARIES 304,620 00 0.00 50,820.61 252,885 03 51,734 97 83 TOTAL PAYROLL 868,560 00 0.00 95,628.18 786,459 12 82,100 88 90 502 FRINGE BENEFITS 511 FICA 65,745 00 0.00 7,197 56 58,827 41 6,917 59 89 512 RETIREMENT PLAN 81,230 00 0.00 5,585 64 65,825 79 15,404 21 81 514 WORKERS' COMPENSATION 19,585 00 0.00 1,398.90 13,128 69 6,456.31 67 516 HEALTH INSURANCE 81,410 00 0.00 6,394 70 74,253 47 7,156.53 91 517 DENTAL INSURANCE 6,870 00 0.00 445 08 5,451 76 1,418 24 79 TOTAL FRINGE BENEFITS 254,840 00 0.00 21,021 88 217,487 12 37,352 88 85 503 SUPPLIES 521 OFFICE SUPPLIES 3,000 00 0.00 1,108 57 3,316 31. 316 31- 110 523 SMALL TOOLS & EQUIPMENT 2,000 00 0.00 0 00 2,917 74 917 74- 145 ' I ' ' 524 UNIFORMS 1,200.00 0.00 1,510 66 1,510.66 310 66- 125 i1 525 EDUCATION AND RECREATION 20,000.00 0.00 5,525 23 26,416 16 6,416 16- 132 ! II 529 JANITORIAL SUPPLIES 3,000.00 0.00 743.99 1,625 22 1,374 78 54 530 MINOR CAPITAL EQUIPMENT 0 00 0 00 1,496 87 2,983 78 2,983.78- 9999 11 ! ! 539 OTHER OPERATING SUPPLIES 20,000 00 0.00 13,379 15 19,139 75 860 25 95 TOTAL. SUPPLIES 49,200 00 0 00 23,764 47 57,909 62 8,709 62- 117 ! 504 MAINTENANCE/REPAIR SUPPLIES 543 MAINTAIN/REPAIR BLDGS /IMPRV 5,000 00 0.00 599 93 5,761 07 761.07- 115 1 544 MAINTAIN/REPAIR MACH/EQ/AUTO 4,000 00 0.00 905 73 2,482 75 1,517 25 62 TOTAL MAINTENANCE/REPAIR SUPPLIES 9,000 00 0 00 1,505 66 8,243 82 756 18 91 505 PROFESSIONAL SERVICES 557 ADVERTISING 2,000 00 0 00 1,257 06 4,725.64 2,725 64- 236 " ' 1 569 OTHER PROFESSIONAL SERVICES 130,000 00 0 00 10,707 80 107,164 44 22,835 56 82 TOTAL. PROFESSIONAL SERVICES 132,000 00 0 00 11,964 86 111,890 08 20,109 92 84 506 COMMUNICATIONS 572 TELECOMMUNICATIONS 2,400 00 0 00 227 19 1,912 54 487 46 79 TOTAL COMMUNICATIONS 2,400 00 0.00 227 19 1,912.54 487 46 79 507 TRAVEL/TRAINING/CONFERENCES 582 BUSINESS CONFERENCES 0 00 0.00 0 00 180.00 180 00- 9999 mu 583 TRAINING 3,000 00 0.00 396 22 2,146.35 853 65 71 TOTAL TRAVEL/TRAINING/CONFERENCES 3,000 00 0.00 396 22 2,326.35 673 65 77 508 UTILITIES 591 ELECTRIC 87,750 00 0.00 8,557 72 84,661.38 3,088 62 96 GOVERNMENT ACCOUNTING SYSTEM CITY OF APACHE JUNCTION 7/30/2013 17 58 22 Expenditure Guideline GL520R-V07 20 PAGE 4 LEVEL OF DETAIL 1 0 THRU 4 0 FOR THE PERIOD(S) JUL 01, 2012 THROUGH JUN 30, 2013 ANNUAL ACT MTD POSTED ACT YTD POSTED REMAINING REVISED ENCUMBERED AND IN PROCESS AND IN PROCESS BALANCE PCT 001 GENERAL FUND 01121 PARKS & RECREATION - REC 508 UTILITIES 592 GAS 12,000 00 0 00 135 93 7,216.53 4,783 47 60 596 WASTEWATER TREATMENT 6,280 00 0 00 940.40 5,172 20 1,107 80 82 TOTAL. UTILITIES 106,030 00 0 00 9,634.05 97,050 11 8,979 89 91 509 MAINTENANCE & REPAIR 601 JANITORIAL CLEAN/WASTE REMOV 4,000.00 0 00 273 37 3,538 23 461 77 88 602 BUILDINGS & STRUCTURES 10,000 00 0 00 16,446 69 27,369 74 17,369 74- 273 ! 1 ! 1 603 OFFICE EQUIPMENT & FURNITURE 1,300.00 0 00 0 00 996 66 303.34 76 604 MACHINERY, EQUIPMENT, AUTOS 2,500.00 0 00 0.00 797 74 1,702.26 31 --- 605 SOFTWARE 10,000.00 0 00 2,754 06 11,783 32 1,783.32- 117 TOTAL• MAINTENANCE & REPAIR 27,800 00 0 00 19,474 12 44,485 69 16,685.69- 160 ! ! , 510 PRINTING/DUPLICATION/FILMING 611 PRINTING AND BINDING 6,000 00 0 00 92.54 450 88 5,549.12 7 614 PAPER 700 00 0 00 0 00 1,241 32 541 32- 177 III TOTAL PRINTING/DUPLICATION/FILMING 6,700 00 0 00 92 54 1, 692 20 5,007.80 25 -- 511 RENTS & LEASES 629 OTHER RENTS & LEASES 3,500 00 0 00 0.00 4,578 95 1,078.95- 130 ! ! ! TOTAL RENTS & LEASES 3,500 00 0 00 0.00 4,578 95 1,078 .95- 130 ail 514 MISCELLANEOUS SERVICE/CHARGE 653 SUBSCRIPTIONS & MEMBERSHIPS 350 00 0.00 0 00 191 80 158 20 54 656 SPECIAL CONTRACTUAL SERVICES 1,000 00 0.00 0 00 743 04 256 96 74 659 OTHER SERVICES/CHARGES 20,100 00 0 00 0 00 13,482 63 6,617 37 67 660 BANK FEES & OTHER CHARGES 0 00 0 00 3 25 6.04 6 04- 9999 1111 TOTAL• MISCELLANEOUS SERVICE/CHARGE 21,450 00 0 00 3 25 14,423 51 7,026 49 67 515 MACHINERY & EQUIPMENT 672 OTHER MACHINERY & EQUIPMENT 15,000 00 0 00 0 00 5,440.01 9,559 99 36 --- TOTAL• MACHINERY & EQUIPMENT 15,000 00 0 00 0 00 5,440.01 9,559 99 36 --- TOTAL• PARKS & RECREATION - REC 1,499,480 00 0 00 183,712 42 1,353,899.12 145,580 88 90 GOVERNMENT ACCOUNTING SYSTEM CITY OF APACHE JUNCTION 7/30/2013 17 58 22 Expenditure Guideline GL520R-V07 20 PAGE 5 LEVEL OF DETAIL 1 0 THRU 4 0 FOR THE PERIOD(S) JUL 01, 2012 THROUGH JUN 30, 2013 ANNUAL ACT MTD POSTED ACT YTD POSTED REMAINING REVISED ENCUMBERED AND IN PROCESS AND IN PROCESS BALANCE PCT 001 GENERAL FUND 01122 PARKS & RECREATION - PARKS 501 PAYROLL 501 SALARIES 630,115.00 0.00 47,568 50 623,776 07 6,338.93 98 502 OVERTIME 5,000 00 0.00 164 92 5,070 54 70.54- 101 503 PART-TIME SALARIES 90,950 00 0 00 5,046 89 55,229 71 35,720.29 60 TOTAL• PAYROLL 726,065 00 0 00 52,780.31 684,076 32 41,988 68 94 502 FRINGE BENEFITS 511 FICA 54,230 00 0 00 3,848 92 50,011.78 4,218 22 92 512 RETIREMENT PLAN 76,925 00 0 00 5,641 73 73,611.27 3,313 73 95 514 WORKERS' COMPENSATION 35,055 00 0 00 1,731.90 24,167 61 10,887.39 68 516 HEALTH INSURANCE 119,410 00 0 00 7,202.74 93,483 45 25, 926.55 78 517 DENTAL INSURANCE 7,370 00 0 00 498.83 6,443 87 926 13 87 TOTAL FRINGE BENEFITS 292,990 00 0 00 18,924.12 247,717 98 45,272 02 84 503 SUPPLIES 522 AGRICULTURE & LANDSCAPING 18,190 00 0.00 2,174 28 17,402 76 787 24 95 523 SMALL TOOLS & EQUIPMENT 3,775 00 0.00 3,663 61 9,250 97 5,475 97- 245 " " 524 UNIFORMS 5,090 00 0.00 165.39 3,565.06 1,524 94 70 527 CHEMICALS AND LABORATORY 26,000 00 0.00 13,954.64 24,165 03 1,834 97 92 529 JANITORIAL SUPPLIES 5,940 00 0 00 1,595.98 7,275 50 1,335 50- 122 t ' 530 MINOR CAPITAL EQUIPMENT 1,250 00 0 00 4,349.70 16,396 77 15,146 77- 1311 tit ' 534 PPE-PERS PROTECTIVE EQPT 2,240.00 0 00 906 82 2,208 93 31 07 98 539 OTHER OPERATING SUPPLIES 0.00 0.00 0 00 7 40 7 40- 9999 tilt TOTAL SUPPLIES 62,485.00 0.00 26,810.42 80,272 42 17,787 42- 128 " 504 MAINTENANCE/REPAIR SUPPLIES 542 TIRES AND TUBES 800 00 0 00 283 12 992.21 192.21- 124 ! ' 543 MAINTAIN/REPAIR BLDGS /IMPRV 28,680 00 0 00 12,184 64 43,229.69 14,549 69- 150 itit 544 MAINTAIN/REPAIR MACH/EQ/AUTO 10,405 00 0 00 1,765 10 7,876.49 2,528 51 75 TOTAL MAINTENANCE/REPAIR SUPPLIES 39,885 00 0 00 14,232 86 52,098.39 12,213 39- 130 it ' 505 PROFESSIONAL SERVICES 569 OTHER PROFESSIONAL SERVICES 5,005 00 0 00 50,420 51 90,332 94 85,327 94- 1804 tits TOTAL PROFESSIONAL SERVICES 5,005 00 0 00 50,420 51 90,332 94 85,327 94- 1804 tit ( 506 COMMUNICATIONS 572 TELECOMMUNICATIONS 4,555 00 0 00 466 10 3,180 96 1,374 04 69 TOTAL COMMUNICATIONS 4,555 00 0 00 466 10 3,180 96 1,374 04 69 507 TRAVEL/TRAINING/CONFERENCES 582 BUSINESS CONFERENCES 1,150.00 0 00 0 00 0 00 1,150.00 0 583 TRAINING 2,680.00 0.00 169 00 2,039.00 641 00 76 TOTAL. TRAVEL/TRAINING/CONFERENCES 3,830 00 0.00 169.00 2,039.00 1,791 00 53 508 UTILITIES GOVERNMENT ACCOUNTING SYSTEM CITY OF APACHE JUNCTION 7/30/2013 17 58 22 Expenditure Guideline GL520R-V07.20 PAGE 6 LEVEL OF DETAIL 1 0 THRU 4 0 FOR THE PERIOD(S) JUL 01, 2012 THROUGH JUN 30, 2013 ANNUAL ACT MTD POSTED ACT YTD POSTED REMAINING REVISED ENCUMBERED AND IN PROCESS AND IN PROCESS BALANCE PCT 001 GENERAL FUND 01122 PARKS & RECREATION - PARKS 508 UTILITIES 591 ELECTRIC 91,200 00 0 00 3,752 09 43,025.20 48, 174 80 47 ---- 593 WATER 163,400.00 0 00 17,925 14 118,656.58 44,743 42 72 TOTAL UTILITIES 254,600.00 0 00 21,677 23 161,681.78 92, 918 22 63 509 MAINTENANCE & REPAIR 601 JANITORIAL CLEAN/WASTE REMOV 2,070 00 0.00 119 85 1,434 35 635 65 69 TOTAL MAINTENANCE & REPAIR 2,070 00 0.00 119 85 1,434 35 635.65 69 510 PRINTING/DUPLICATION/FILMING 611 PRINTING AND BINDING 320 00 0.00 0 00 192 33 127.67 60 TOTAL PRINTING/DUPLICATION/FILMING 320 00 0.00 0 00 192 33 127.67 60 511 RENTS & LEASES 624 MACHINERY & EQUIPMENT 1,900 00 0 00 1,108 89 1,950 79 50.79- 102 TOTAL• RENTS & LEASES 1,900.00 0 00 1,108.89 1,950 79 50 79- 102 514 MISCELLANEOUS SERVICE/CHARGE 653 SUBSCRIPTIONS & MEMBERSHIPS 450.00 0 00 0.00 20 00 430 00 4 659 OTHER SERVICES/CHARGES 2,700 00 0 00 0.00 809 28 1,890 72 29 -- 660 BANK FEES & OTHER CHARGES 0 00 0 00 0.00 2 80 2 80- 9999 1111 TOTAL MISCELLANEOUS SERVICE/CHARGE 3,150 00 0 00 0.00 832 08 2,317 92 26 -- 515 MACHINERY & EQUIPMENT 672 OTHER MACHINERY & EQUIPMENT 36,500 00 0 00 0.00 19,952 58 16,547.42 54 TOTAL MACHINERY & EQUIPMENT 36,500.00 0 00 0 00 19,952 58 16,547 42 54 519 IMPROVEMENTS OTHER THAN BLDG 693 CONTRACT CONST -OTHER IMPRV 20,000.00 0 00 0 00 37,472 42 17,472 42- 187 ! III TOTAL IMPROVEMENTS OTHER THAN BLDG 20,000.00 0 00 0 00 37,472.42 17,472 42- 187 II ! ! TOTAL PARKS & RECREATION - PARKS 1,453,355.00 0.00 186,709 29 1,383,234 34 70,120 66 95 TOTAL GENERAL FUND 3,154,785 00 0.00 384,284 98 2,914,217 73 240,567 27 92 GOVERNMENT ACCOUNTING SYSTEM CITY OF APACHE JUNCTION 7/30/2013 17 57.57 Revenue Guideline GL520R-V07 20 PAGE 1 , LEVEL OF DETAIL 1 0 THRU 4 0 FOR THE PERIOD(S) JUL 01, 2012 THROUGH JUN 30, 2013 ANNUAL ACT MTD POSTED ACT YTD POSTED REMAINING ADOPTED REVISED AND IN PROCESS AND IN PROCESS BALANCE PCT 001 GENERAL FUND 01430 CHARGES FOR SERVICES 433 RECREATION CHARGES 331 RECREATION CHARGES 205,000 00 205,000 00 33,051.52 170,272 59 34,727 41 83 332 SWIMMING POOL FEES 55,000 00 55,000.00 28,080 17 49,301 07 5,698 93 89 333 MULTI-GEN CENTER FEES 294,000 00 294,000.00 30,676.42 285,977 14 8,022 86 97 334 CONCESSION COLLECTIONS 26,000 00 26,000.00 12,827 70 21,535 82 4,464 18 82 335 FACILITIES 33,000 00 33,000 00 8,998 42 33,090 42 90 42- 100 TOTAL. RECREATION CHARGES 613,000.00 613,000.00 113,634 23 560,177 04 52,822 96 91 TOTAL. CHARGES FOR SERVICES 613,000.00 613,000 00 113,634 23 560,177 04 52,822 96 91 TOTAL. GENERAL FUND 613,000.00 613,000 00 113,634 23 560,177 04 52,822.96 91 GOVERNMENT ACCOUNTING SYSTEM CITY OF APACHE JUNCTION 11/12/2012 14 18 18 Expenditure Guideline GL520R-V07 20 PAGE 1 LEVEL OF DETAIL 1 0 THRU 4 0 FOR THE PERIOD(S) JUL 01, 2011 THROUGH JUN 30, 2012 ANNUAL ACT MTD POSTED ACT YTD POSTED REMAINING REVISED ENCUMBERED AND IN PROCESS AND IN PROCESS BALANCE PCT 001 GENERAL FUND 01120 PARKS & RECREATION - ADMIN 501 PAYROLL 501 SALARIES 168,600 00 0 00 5,625 21 109,674 07 58,925 93 65 502 OVERTIME 0.00 0 00 0 00 1 73 1 73- 9999 " " 503 PART-TIME SALARIES 0.00 0.00 6,720 52 54,936 55 54,936 55- 9999 " " TOTAL PAYROLL 168,600 00 0 00 12,345.73 164,612 35 3,987 65 97 502 FRINGE BENEFITS 511 FICA 12,800 00 0 00 904 12 11,049 93 1,750 07 86 512 RETIREMENT PLAN 11,700.00 0 00 924 61 6,386 10 5,313.90 54 514 WORKERS' COMPENSATION 3,350 00 0.00 243 64 2,281 17 1,068 83 68 516 HEALTH INSURANCE 17,550 00 0 00 911.52 12,458 50 5,091 50 70 517 DENTAL INSURANCE 850 .00 0 00 40 20 564 06 285 94 66 TOTAL FRINGE BENEFITS 46,250 00 0 00 3,024 09 32,739 76 13,510 24 70 503 SUPPLIES 521 OFFICE SUPPLIES 4,000 00 0 00 479.87 3,992 01 7 99 99 523 SMALL TOOLS & EQUIPMENT 1,000 00 0 00 0 00 797 89 202 11 79 TOTAL SUPPLIES 5,000 00 0 00 479 87 4,789 90 210 10 95 504 MAINTENANCE/REPAIR SUPPLIES 541 GAS, OIL, LUBRICANTS 0 00 0 00 10 00 10 00 10 00- 9999 t ' 1t TOTAL MAINTENANCE/REPAIR SUPPLIES 0 00 0 00 10 00 10 00 10 00- 9999 tilt 506 COMMUNICATIONS 572 TELECOMMUNICATIONS 705.00 0 00 117 84 706 03 1 03- 100 TOTAL. COMMUNICATIONS 705 00 0 00 117 84 706 03 1 03- 100 507 TRAVEL/TRAINING/CONFERENCES 582 BUSINESS CONFERENCES 0 00 0 00 0 00 880 00 880 00- 9999 " ii 583 TRAINING 0 00 0 00 0.00 250 00 250 00- 9999 lilt TOTAL TRAVEL/TRAINING/CONFERENCES 0.00 0 00 0.00 1,130 00 1,130.00- 9999 ' tit 509 MAINTENANCE & REPAIR 603 OFFICE EQUIPMENT & FURNITURE 2,000.00 0 00 160 00 480 00 1,520 00 24 -- TOTAL MAINTENANCE & REPAIR 2,000 00 0 00 160 00 480.00 1,520 00 24 -- 510 PRINTING/DUPLICATION/FILMING 614 PAPER 1,500 00 0 00 210 19 1,492.24 7 76 99 TOTAL PRINTING/DUPLICATION/FILMING 1,500 00 0 00 210 19 1,492.24 7 76 99 1 514 MISCELLANEOUS SERVICE/CHARGE 653 SUBSCRIPTIONS & MEMBERSHIPS 420.00 0 00 0 00 375 00 45 00 89 659 OTHER SERVICES/CHARGES 380 00 0 00 0 00 250 56 129 44 65 TOTAL MISCELLANEOUS SERVICE/CHARGE 800 00 0 00 0 00 625 56 174 44 78 TOTAL PARKS & RECREATION - ADMIN 224,855 00 0.00 16,347 72 206,585 84 18,269 16 91 GOVERNMENT ACCOUNTING SYSTEM CITY OF APACHE JUNCTION 11/12/2012 14.18 18 Expenditure Guideline GL520R-V07 20 PAGE 2 LEVEL OF DETAIL 1.0 THRU 4 0 FOR THE PERIOD(S) JUL 01, 2011 THROUGH JUN 30, 2012 ANNUAL ACT MTD POSTED ACT YTD POSTED REMAINING REVISED ENCUMBERED AND IN PROCESS AND IN PROCESS BALANCE PCT 001 GENERAL FUND 01121 PARKS & RECREATION - REC 501 PAYROLL 501 SALARIES 640,755 00 0 00 61,027 10 635,905.76 4,849 24 99 502 OVERTIME 50 00 0 00 0 00 162.52 112 52- 325 um 503 PART-TIME SALARIES 278,375 00 0 00 85,194.51 332,875.72 54,500 72- 119 TOTAL- PAYROLL 919,180.00 0 00 146,221.61 968,944 00 49,764 00- 105 502 FRINGE BENEFITS 511 FICA 69,500 00 0 00 11,044 55 72,897 37 3,397 37- 104 512 RETIREMENT PLAN 69,300 00 0 00 12,160 63 70,803 74 1,503 74- 102 514 WORKERS' COMPENSATION 19,700 00 0 00 2,935 74 19,232 13 467 87 97 516 HEALTH INSURANCE 130,900 00 0 00 6,372 15 87,212.47 43,687 53 66 517 DENTAL INSURANCE 6,450.00 0 00 410.26 5,358.64 1,091 36 83 TOTAL FRINGE BENEFITS 295,850 00 0 00 32,923 33 255,504 35 40,345 65 86 503 SUPPLIES 521 OFFICE SUPPLIES 3,500 00 0 00 89 50 2,855 63 644 37 81 523 SMALL TOOLS & EQUIPMENT 1,000 00 0 00 98 .90 5,058 26 4,058 26- 505 ' III 524 UNIFORMS 1,100 00 0 00 1,204 04 1,487 38 387 38- 135 III 525 EDUCATION AND RECREATION 25,000 00 0.00 2,427 02 16,250 22 8,749 78 65 529 JANITORIAL SUPPLIES 3,000 00 0 00 498 12 1,534 61 1,465 39 51 530 MINOR CAPITAL EQUIPMENT 22,500 00 0 00 0 00 0 00 22,500 00 0 539 OTHER OPERATING SUPPLIES 0 00 0 00 12,030.67 16,073.16 16,073 16- 9999 III TOTAL SUPPLIES 56,100 00 0 00 16,348 25 43,259 26 12,840 74 77 504 MAINTENANCE/REPAIR SUPPLIES 543 MAINTAIN/REPAIR BLDGS /IMPRV 5,000 00 0.00 1,022 84 5,957 48 957 48- 119 544 MAINTAIN/REPAIR MACH/EQ/AUTO 3,000 00 0 00 592 54 4,319 10 1,319 10- 143 iii TOTAL MAINTENANCE/REPAIR SUPPLIES 8,000 00 0 00 1,615 38 10,276 58 2,276 58- 128 1 505 PROFESSIONAL SERVICES 557 ADVERTISING 250 00 0 00 0.00 442 78 192 78- 177 III ( 569 OTHER PROFESSIONAL SERVICES 132,500 00 0 00 15,366 80 116, 192 07 16,307 93 87 TOTAL PROFESSIONAL SERVICES 132,750 00 0 00 15,366 80 116,634 85 16,115 15 87 506 COMMUNICATIONS 572 TELECOMMUNICATIONS 2,450 00 0 00 170 53 1,251 69 1,198 31 51 TOTAL COMMUNICATIONS 2,450 00 0 00 170 53 1,251 69 1,198 31 51 507 TRAVEL/TRAINING/CONFERENCES 583 TRAINING 1,750 00 0 00 798 60 1,649 84 100 16 94 TOTAL TRAVEL/TRAINING/CONFERENCES 1,750.00 0 00 798 60 1,649 84 100.16 94 508 UTILITIES 591 ELECTRIC 92,875 00 0 00 14,583 04 82,723 86 10,151 14 89 592 GAS 10,720 00 0 00 831 33 13,786 98 3,066 98- 128 it I GOVERNMENT ACCOUNTING SYSTEM CITY OF APACHE JUNCTION 11/12/2012 14 18 18 Expenditure Guideline GL520R-V07.20 PAGE 3 LEVEL OF DETAIL 1 0 THRU 4 0 FOR THE PERIOD(S) JUL 01, 2011 THROUGH JUN 30, 2012 ANNUAL ACT MTD POSTED ACT YTD POSTED REMAINING REVISED ENCUMBERED AND IN PROCESS AND IN PROCESS BALANCE PCT 001 GENERAL FUND 01121 PARKS & RECREATION - REC 508 UTILITIES 596 WASTEWATER TREATMENT 7,000 00 0 00 1,515 62 6,742 72 257 28 96 TOTAL UTILITIES 110,595 00 0 00 16,929 99 103,253 56 7,341 44 93 509 MAINTENANCE & REPAIR 601 JANITORIAL CLEAN/WASTE REMOV 4,000 00 0 00 316 03 2,998 81 1,001.19 74 602 BUILDINGS & STRUCTURES 10,000.00 0 00 5,621 68 12,093 68 2,093 68- 120 it 603 OFFICE EQUIPMENT & FURNITURE 1,200 00 0 00 302 01 1,208 04 8 04- 100 604 MACHINERY, EQUIPMENT, AUTOS 2,500 00 0.00 201 60 352 76 2,147 24 14 - 605 SOFTWARE 6,500 00 0.00 3,681 45 9,538.52 3,038 52- 146 mu TOTAL MAINTENANCE & REPAIR 24,200 00 0 00 10,122 77 26,191.81 1,991 81- 108 510 PRINTING/DUPLICATION/FILMING 611 PRINTING AND BINDING 16,500 00 0 00 75 31 14,604 06 1,895 94 88 614 PAPER 700 00 0 00 250.00 595 50 104 50 85 TOTAL PRINTING/DUPLICATION/FILMING 17,200 00 0 00 325.31 15,199 56 2,000 44 88 511 RENTS & LEASES 629 OTHER RENTS & LEASES 2,500.00 0 00 0.00 3,427 91 927 91- 137 III TOTAL• RENTS & LEASES 2,500 00 0 00 0 00 3,427 91 927 91- 137 III 514 MISCELLANEOUS SERVICE/CHARGE 656 SPECIAL CONTRACTUAL SERVICES 1,000.00 0 00 185 76 750.54 249 46 75 659 OTHER SERVICES/CHARGES 20,100 00 0 00 481 54 10,070 89 10,029 11 50 TOTAL MISCELLANEOUS SERVICE/CHARGE 21,100 00 0 00 667.30 10,821 43 10,278 57 51 TOTAL PARKS & RECREATION - REC. 1,591,675 00 0 00 241,489.87 1,556,414 84 35,260 16 97 I GOVERNMENT ACCOUNTING SYSTEM CITY OF APACHE JUNCTION 11/12/2012 14 18 18 Expenditure Guideline GL520R-V07.20 PAGE 4 LEVEL OF DETAIL 1 0 THRU 4 0 FOR THE PERIOD(S) JUL 01, 2011 THROUGH JUN 30, 2012 ANNUAL ACT MTD POSTED ACT YTD POSTED REMAINING REVISED ENCUMBERED AND IN PROCESS AND IN PROCESS BALANCE PCT 1 001 GENERAL FUND 01122 PARKS & RECREATION - PARKS 501 PAYROLL 501 SALARIES 560,030.00 0 00 73,275 13 599,857.58 39,827 58- 107 502 OVERTIME 1,500.00 0 00 0.00 286 87 1,213 13 19 - 503 PART-TIME SALARIES 78,255.00 0 00 7,142 25 62,151.19 16,103 81 79 TOTAL PAYROLL 639,785 00 0.00 80,417 38 662,295.64 22,510.64- 103 502 FRINGE BENEFITS 511 FICA 48,000 00 0.00 5,834 85 48,586.16 586.16- 101 512 RETIREMENT PLAN 65,200 00 0.00 12,256 78 69,628.98 4,428.98- 106 514 WORKERS' COMPENSATION 19,450 00 0.00 3,641 73 29,811.57 10,361.57- 153 ! " ' 516 HEALTH INSURANCE 108,650 00 0.00 8,272 51 101,752 58 6,897.42 93 517 DENTAL INSURANCE 6,750 00 0.00 495 52 6,147.88 602.12 91 TOTAL• FRINGE BENEFITS 248,050 00 0.00 30,501 39 255,927.17 7,877.17- 103 503 SUPPLIES 522 AGRICULTURE & LANDSCAPING 19,360 00 0 00 1,689.85 15,857 40 3,502 60 81 523 SMALL TOOLS & EQUIPMENT 2,180 00 0 00 2,124 12 6,300 38 4,120 38- 289 ' tit 524 UNIFORMS 4,330 00 0 00 39 35 3,094 51 1,235 49 71 527 CHEMICALS AND LABORATORY 30,000 00 0 00 5,250 92 25,823 07 4,176 93 86 529 JANITORIAL SUPPLIES 5,940 00 0 00 455 07 4,163 39 1,776.61 70 530 MINOR CAPITAL EQUIPMENT 2,700 00 0 00 4,518 51 4,518 51 1,818 51- 167 ' It ' 534 PPE-PERS PROTECTIVE EQPT 1,890.00 0 00 149.42 1,775.75 114.25 93 TOTAL SUPPLIES 66,400 00 0 00 14,227 24 61,533 01 4,866 99 92 504 MAINTENANCE/REPAIR SUPPLIES 542 TIRES AND TUBES 0 00 0 00 0 00 32 58 32 58- 9999 till 543 MAINTAIN/REPAIR BLDGS /IMPRV 42,660.00 0 00 11,910.37 38,676 13 3,983 87 90 544 MAINTAIN/REPAIR MACH/EQ/AUTO 13,870.00 0 00 817 76 8,054 12 5,815 88 58 TOTAL MAINTENANCE/REPAIR SUPPLIES 56,530.00 0 00 12,728.13 46,762 83 9,767 17 82 505 PROFESSIONAL SERVICES 569 OTHER PROFESSIONAL SERVICES 104,780 00 0.00 32,056 48 104,029 69 750 31 99 TOTAL• PROFESSIONAL SERVICES 104,780 00 0 00 32,056.48 104,029 69 750 31 99 506 COMMUNICATIONS 572 TELECOMMUNICATIONS 2,530 00 0.00 761 14 2,712 56 182 56- 107 TOTAL COMMUNICATIONS 2,530 00 0.00 761 14 2,712 56 182 56- 107 507 TRAVEL/TRAINING/CONFERENCES 582 BUSINESS CONFERENCES 0.00 0 00 595 00 595.00 595.00- 9999 1111 583 TRAINING 1,070.00 0 00 0 00 2,014.98 944.98- 188 till TOTAL TRAVEL/TRAINING/CONFERENCES 1,070.00 0 00 595 00 2,609.98 1,539.98- 243 um 508 UTILITIES 591 ELECTRIC 38,500.00 0 00 5,930 27 39,498 48 998 48- 102 GOVERNMENT ACCOUNTING SYSTEM CITY OF APACHE JUNCTION 11/12/2012 14.18.18 Expenditure Guideline GL520R-V07 20 PAGE 5 LEVEL OF DETAIL 1 0 THRU 4 0 FOR THE PERIOD(S) JUL 01, 2011 THROUGH JUN 30, 2012 ANNUAL ACT MTD POSTED ACT YTD POSTED REMAINING REVISED ENCUMBERED AND IN PROCESS AND IN PROCESS BALANCE PCT 001 GENERAL FUND 01122 PARKS & RECREATION - PARKS 1 508 UTILITIES 593 WATER 110,000 00 0 00 13,524.34 111,384 23 1,384 23- 101 TOTAL. UTILITIES 148,500 00 0 00 19,454.61 150,882 71 2,382 71- 101 509 MAINTENANCE & REPAIR 601 JANITORIAL CLEAN/WASTE REMOV 2,070 00 0 00 187 48 2,249.76 179 76- 108 602 BUILDINGS & STRUCTURES 0 00 0 00 562 12 562 12 562 12- 9999 I TOTAL- MAINTENANCE & REPAIR 2,070 00 0 00 749 60 2,811 88 741 88- 135 ill 510 PRINTING/DUPLICATION/FILMING 611 PRINTING AND BINDING 100.00 0 00 0 00 338 90 238 90- 338 " " TOTAL PRINTING/DUPLICATION/FILMING 100.00 0 00 0 00 338 90 238.90- 338 "m 511 RENTS & LEASES 624 MACHINERY & EQUIPMENT 1,900 00 0 00 1,015.16 2,011 00 111 00- 105 TOTAL. RENTS & LEASES 1,900 00 0 .00 1,015 16 2,011 00 111 00- 105 514 MISCELLANEOUS SERVICE/CHARGE 659 OTHER SERVICES/CHARGES 3,200.00 0 00 202.32 1,406 96 1,793 04 43 ---- TOTAL MISCELLANEOUS SERVICE/CHARGE 3,200.00 0 00 202 32 1,406 96 1,793 04 43 ---- 515 MACHINERY & EQUIPMENT 672 OTHER MACHINERY & EQUIPMENT 0 00 0 00 672 55 11,802 66 11,802 66- 9999 mu 1 TOTAL MACHINERY & EQUIPMENT 0 00 0.00 672 55 11,802 66 11,802.66- 9999 " " TOTAL PARKS & RECREATION - PARKS 1,274,915 00 0.00 193,381 00 1,305,124 99 30,209.99- 102 TOTAL GENERAL FUND 3,091,445 00 0 00 451,218 59 3,068,125 67 23,319.33 99 GOVERNMENT ACCOUNTING SYSTEM CITY OF APACHE JUNCTION 11/12/2012 14.18.18 Expenditure Guideline GL520R-V07 20 PAGE 6 LEVEL OF DETAIL 1 0 THRU 4 0 FOR THE PERIOD(S) JUL 01, 2011 THROUGH JUN 30, 2012 ANNUAL ACT MTD POSTED ACT YTD POSTED REMAINING REVISED ENCUMBERED AND IN PROCESS AND IN PROCESS BALANCE PCT 002 HIGHWAY USER REVENUE 02122 PARK & RECREATION - PARKS 501 PAYROLL 501 SALARIES 240,900 00 0 00 3,689 96 86,963 36 153,936 64 36 --- 502 OVERTIME 3,000 00 0.00 0 00 0 00 3,000 00 0 TOTAL. PAYROLL 243,900 00 0 00 3,689 96 86,963.36 156,936 64 35 --- 502 FRINGE BENEFITS 511 FICA 18,450 00 0 00 282.28 6,094 01 12,355 99 33 --- 512 RETIREMENT PLAN 24,650 00 0 00 730 58 9,141 07 15,508.93 37 --- 514 WORKERS' COMPENSATION 10,580 00 0 00 72.82 3,055 63 7,524 37 28 -- 516 HEALTH INSURANCE 35,500 00 0 00 847 67 15,006 35 20,493.65 42 ---- 517 DENTAL INSURANCE 2,200 00 0.00 48 32 908 66 1,291.34 41 ---- TOTAL. FRINGE BENEFITS 91,380 00 0.00 1,981 67 34,205 72 57,174.28 37 --- 503 SUPPLIES 522 AGRICULTURE & LANDSCAPING 27,675 00 0 00 48 28 4,623 47 23,051.53 16 - 523 SMALL TOOLS & EQUIPMENT 1,300 00 0 00 0 00 1,174 26 125.74 90 524 UNIFORMS 1,520.00 0 00 0 00 534 13 985.87 35 --- 534 PPE-PERS PROTECTIVE EQPT 1,050.00 0 00 0 00 0 00 1,050 00 0 TOTAL• SUPPLIES 31,545 00 0 00 48 28 6,331 86 25,213 14 20 -- 504 MAINTENANCE/REPAIR SUPPLIES 543 MAINTAIN/REPAIR BLDGS./IMPRV 1,740 00 0 00 147 73 1,122.42 617 58 64 544 MAINTAIN/REPAIR MACH/EQ/AUTO 0 00 0 00 0 00 125.85 125 85- 9999 " " TOTAL MAINTENANCE/REPAIR SUPPLIES 1,740 00 0 00 147.73 1,248 27 491 73 71 505 PROFESSIONAL SERVICES 569 OTHER PROFESSIONAL SERVICES 35,520 00 0 00 6,784.23 39,225 73 3,705 73- 110 ' TOTAL PROFESSIONAL SERVICES 35,520 00 0.00 6,784 23 39,225 73 3,705 73- 110 506 COMMUNICATIONS 572 TELECOMMUNICATIONS 350 00 0 00 0 00 103 15 246 85 29 -- TOTAL COMMUNICATIONS 350 00 0 00 0 00 103 15 246 85 29 -- 507 TRAVEL/TRAINING/CONFERENCES 583 TRAINING 590 00 0 00 0 00 0 00 590 00 0 TOTAL• TRAVEL/TRAINING/CONFERENCES 590.00 0 00 0 00 0 00 590 00 0 508 UTILITIES 591 ELECTRIC 2,200.00 0 00 263 24 2,115 13 84 87 96 593 WATER 16,600.00 0 00 2,921 12 16,926 29 326 29- 101 TOTAL UTILITIES 18,800.00 0 00 3,184 36 19,041 42 241 42- 101 514 MISCELLANEOUS SERVICE/CHARGE 659 OTHER SERVICES/CHARGES 0.00 0 00 0 00 850 00 850 00- 9999 " ' ; TOTAL MISCELLANEOUS SERVICE/CHARGE 0 00 0 00 0 00 850 00 850 00- 9999 ; ; ; ; GOVERNMENT ACCOUNTING SYSTEM CITY OF APACHE JUNCTION 11/12/2012 14 18 18 Expenditure Guideline GL520R-V07 20 PAGE 7 LEVEL OF DETAIL 1.0 THRU 4 0 FOR THE PERIOD(S) JUL 01, 2011 THROUGH JUN 30, 2012 ANNUAL ACT MTD POSTED ACT YTD POSTED REMAINING REVISED ENCUMBERED AND IN PROCESS AND IN PROCESS BALANCE PCT 002 HIGHWAY USER REVENUE TOTAL PARK & RECREATION - PARKS 423,825 00 0 00 15,836 23 187,969 51 235,855 49 44 ---- TOTAL HIGHWAY USER REVENUE 423,825 00 0 00 15,836 23 187,969 51 235,855 49 44 ---- I GOVERNMENT ACCOUNTING SYSTEM CITY OF APACHE JUNCTION 11/12/2012 14 22 18 Revenue Guideline GL520R-V07 20 PAGE 1 LEVEL OF DETAIL 1 0 THRU 4 0 FOR THE PERIOD(S) JUL 01, 2011 THROUGH JUN 30, 2012 ANNUAL ACT MTD POSTED ACT YTD POSTED REMAINING ADOPTED REVISED AND IN PROCESS AND IN PROCESS BALANCE PCT 001 GENERAL FUND 01430 CHARGES FOR SERVICES 433 RECREATION CHARGES 331 RECREATION CHARGES 220,000 00 220,000 00 39,991 23 155,423 89 64,576 11 70 332 SWIMMING POOL FEES 56,000 00 56,000 00 27,525 86 50,151 11 5,848 89 89 333 MULTI-GEN CENTER FEES 289,000 00 289,000 00 46,428 94 297,297 72 8,297 72- 102 334 CONCESSION COLLECTIONS 27,000.00 27,000 00 11,619 46 20,692 80 6,307 20 76 335 FACILITIES 33,000.00 33,000 00 6,794 75 34,463 25 1,463 25- 104 339 MISCELLANEOUS 0 00 0.00 0 00 27.12 27 12- 9999 ! III TOTAL RECREATION CHARGES 625,000 00 625,000 00 132,360 24 558,055 89 66,944 11 89 TOTAL CHARGES FOR SERVICES 625,000 00 625,000 00 132,360 24 558,055 89 66,944 11 89 TOTAL GENERAL FUND 625,000 00 625,000 00 132,360 24 558,055 89 66,944 11 89 Daily Entries 11/12 12/13 MGC Adult 62005 56580 Youth 10572 7970 Family 16920 14135 Silver Sneakers 21253 25097 Employee 1125 1558 111875 105340 Pool Adult 9716 9142 Youth 26157 23297 Other(PP, Groul 2662 1518 38535 33957