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Home My WebLink About2014 10.01 PRC Agenda City Apache Junction ofp r Home of the Superstition Mountains Parks and Recreation Department located at the Northeast corner of Superstition Blvd & Idaho Road Apache Junction Parks & Recreation Commission City Council Chambers 300 E. Superstition Blvd. Apache Junction, Az . 85219 Regular Meeting October 1, 2014 6 : 00 p.m. A CALL TO ORDER B ROLL CALL C. PLEDGE OF ALLEGIANCE D. ACCEPTANCE OF AGENDA E ACCEPTANCE OF MINUTES September 3 , 2014 F. PARKS AND RECREATION DIRECTORS REPORT - The Director or those individuals designated by the Director may present information pertinent to items under consideration or information related to the operation of the department . G OLD BUSINESS 1 Presentation and discussion on the establishment of mobile stage use policies and fees. H. NEW BUSINESS 1 . Request by the Commission for placement of items on future agenda 2 . Selection of next meeting date. I CALL TO PUBLIC Arizona Open Meeting Law allows individuals to address Commission on any issue within the jurisdiction of the Commission Commission may not answer your questions or discuss your comments at this time However, at the conclusion of Call to the Public, Commission may do any of the following 1) respond to criticism made by any individual who addresses the Commission; 2) ask staff to review a matter, 3) ask staff to place the matter on a future agenda. Commission shall not discuss or take legal action on matters raised at Call to the Public unless the matters have been properly noticed for discussion and 300 E SUPERSTITON BLVD, APACHE JUNCTION, AZ 85119 (480)983-2181 Voice * FAX(480)982-2438 *TDD(480)983-0095 * www ajcity net legal action. Please stand, approach the podium microphone and state your name and address after being called to speak. There is a three (3) minute time limit per speaker. J. ADJOURNMENT If any disabled person needs any type of accommodation, please notify Human Resources at (480) 474-2617 or (480) 983-0065 (TDD) at least 72 hours prior to the scheduled time Business hours are Monday through Thursday 7am to 6pm Summary of Legal Actions The Parks and Recreation Commission at their regular meeting on October 1, 2014 : 1 . Unanimously approved the agenda for October 1, 2014 regular meeting 2 . Unanimously approved the minutes of September 3, 2014 . 300 E SUPERSTITON BLVD, APACHE JUNCTION,AZ 85119 (480)983-2181 Voice * FAX(480)982-2438 *TDD(480)983-0095 * www.ajcity.net Mobile Stage fee Considerations " m w '4.471 ' k � -� �'7b.� '25#�r �,, tc 4 4 ems' a -e ,• , '4s A t'' a a- i ref ti' x s. Per day fee. Inca personnel Cleaning s . , .. 1iz ensioas 1 sett takedown ,r, A#ditional Da s fed , , t it j., 40'x24' (11'h) l Buckeye Stageline SL100 $1,100 $ 800 00 $25/hr 1 n/a 1 i 4 24'x14' Wenger $880 (plus price is for 3day Marana (discontinued) 85/mile) event, +staff $30/hr $500 l 20'x16' Austin Maricopa Marshall $440 $ 300.00 $35/hr $500 Mesa 3718"x8' (11'6" h) $864 $200 $33-$60/hr n/a 36'x14' large Showmobile 17'x15' small $195 each Phoenix Showmobile $1315 for 2 hours additional hour n/a n/a 36'x14' (12'4" h) Addl Days: Century Stage $1025/2days Prescott 1998 $900 $75 each xtra day $36/hr $500 36'x8' (13'6" h) Scottsdale Century Stage $860 _$ 300.00 $35/hr n/a 28'x16' Tucson Century Stage $760 $ 600.00 $20/hr $500 City of AJ -32'x14' Showmobile Stage 1, ��, 'tE Y .,. �� new i -.;� x `"' a c a __ —tj,.a. °' 4 a a *CMS x ' Require j. Use Outside Staff to For Profit City Lirraits? Stay rate r lii�tes, They have rented out and let other cities use the stage, but have stopped renting out Not cost effective and not worth it. Internal use only. In their original policy Regular daily rental city limits only fees may be discounted for town-sponsored/endorsed events or (unless approved for non-profit organization. They also have Holiday Rental fees. Buckeye by director) no n/a Attached application,fees and policies $400 per EVENT(3days) plus staff/mileage;They no longer rent out to the public(they have spent over$45,000 in repairs over yes, on a limited the past several years). Use mainly for their events, city basis (Tucson sponsored/partnered events only and have the fees in their code Marana area) yes n/a so that they have the option to assess fees attached information &application,fees and policies Online council report shows monthly reservations and it looks like they charge$300 flat per day and then add on the personnel fees based on actual hours they are out there; additionally,they "sponsor" many community events where they waive the per day Maricopa city limits only no n/a fee of$300 and only charge personnel fee attached information &application, fees and policies. Personnel Mesa city limits only no n/a fee depends on needs, day of week etc case by case this is the price for their large showmobile that is similar in size to ours(the smaller one is$955 for 2 hours). there are also many other things that effect the price-using light/generators is extra and they list that the individual has to call for exact pricing; Phoenix city limits only yes n/a waiting for Phx to send us their application and full list of policies They rent out 15-20 times per year.Attached application and $975/day fees Set up fee assessed each time and depends on if full set up $1125/2da and day of week;the personnel fee is only assessed if employee ys$75 ea has to stay duration of event. Fees listed including the Prescott to-city area only no Xtra day extensions to the stage $1160/day attached information &application, fees and policies. Staffing is city limits only non-res, $35 per hour per staff-will charge if they determine security (unless approved $1760/day needs or special needs a personnel fee If it is used internally Scottsdale by director) no for profit each center is responsible for staffing and pay from their budget can be rented Attached info They have staff deliver but not stay with the and taken stages. When they first purchased it they did, but found it wasn't Tucson anywhere no n/a neccesary.