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Home My WebLink About2020 06.18 Library AgendaLibrary Board City of Apache Junction, Arizona Agenda Meeting Location: City Council Chambers at City Hall 300 E. Superstition Blvd. Apache Junction, AZ 85119 www.ajpl.org P: (480) 474-8555 City Council Chambers at City Hall6:30 PMThursday, June 18, 2020 A.Call to Order B.Roll Call C.Acceptance of Agenda D.Agenda Items 1.20-244 Discussion and possible vote for approval of the Apache Junction Public Library Board of Trustees 2019/2020 Annual Report. Library Board of Trustees Annual Report 2019-20 FINALAttachments: 2.20-245 Discussion and possible vote on having no overdue charges or collection of late fee fines for any library materials. 3.20-246 Discussion and possible vote on proposed updates to Library Circulation Procedure. E.Adjournment Copies of this agenda and additional information regarding any of the items listed above may be obtained from the Public Library, 1177 N. Idaho Road, Apache Junction, AZ 85219, Monday, Tuesday, Wednesday & Thursday 9:00 a.m. to 8:00 p.m., and Friday and Saturday 9:00 a.m. to 5:00 p.m., excluding holidays. The City of Apache Junction invites and welcomes people of all abilities to use our programs, sites and facilities. Specific requests may be made by contacting the Human Resources Office at (480) 474-2617 or TDD (480) 983-0095. Page 1 City of Apache Junction, Arizona Printed on 2/4/2026 Agenda Item Cover Sheet City of Apache Junction, Arizona 300 E Superstition Boulevard Apache Junction, AZ 85119 File ID: 20-244 Agenda Item No. 1. Agenda Date: 6/18/2020 Sponsor: In Control: Library Board Special MeetingIndex: Page 1 City of Apache Junction, Arizona Printed on 2/4/2026 Board of Trustees Annual Report I am honored to share with you the 2019-2020 Apache Junction Public Library Board of Trustees Annual Report. This report represents a year of the many accomplishments of the Library Board of Trustees and Library staff, our adaptations to changes, and dedication to putting the needs of our community flrst. In 2019, great gains were made in expanding public access to our materials and physical space. We extended our Monday and Wednesday hours to 8 pm, waived all existing and future overdue flnes on youth materials, and created Easy Access library cards that allow limited borrowing to those who do not meet standard library card requirements. The “New Services” page in this report gives a more detailed view at all we have done to improve the customer experience. Like the rest of the nation, we were caught off guard when COVID-19 hit in March 2020. Public libraries were completely closed to the public, most only able to offer online materials to their patrons. But we adapted. The day after closing our doors, the drive-up window, which had never been implemented after the recession of 2008, was opened. Holds for books and movies were being placed, and we were seeing over 100 cars per day at the new window. We were proud to be able to offer some sort of normalcy and comfort to our community. Apache Junction Public Library is more than books, DVDs and computers; it is also a place to flnd hope, inspiration, a helping hand and a brighter future. As we continue to grow and adapt, please know that my door is always open and I welcome your thoughts, ideas and concerns. Pamela Harrison, Library Director Willie Howard, President Frank Schoenbeck, Vice President James Jackson, Secretary Judy Borey Braden Biggs Samuel Graves Vera Walters The Apache Junction Public Library is a welcoming destination providing education, technology, information and entertainment, enriching the lives of individuals and families in our diverse community. Communico is an event management tool for both Library staff and public use. Staff can easily reserve library program space as well as publicize events to the community. Patrons can view and register for events and receive reminders about upcoming events they are interested in. Easy Access Cards allow patrons who do not meet requirements for a standard library card to check out a limited number of items, use in-house computer equipment, and access databases and eMaterials outside of the library. Extended Hours In August, increased access to services was achieved by extending the Library’s hours. We are now open until 8pm Monday through Thursday, allowing greater community engagement opportunities. Drive-Up Window The Library renovation project and subsequent economic reces- sion of 2008 resulted in a never-realized Library service tool that was flnally able to take the limelight during the COVID-19 pandemic of early 2020. The drive-up window was instrumental in allowing patrons to safely pick up their held items when they most needed them and will soon provide even more Library services to the public. Walk-Up Service “Window” This walk-up equivalent to the Drive-Up Window provides access to materials and services for those who do not have motor vehicles and is also ADA compliant. The window will be used when limited staff is available or to provide secure services before and after normal library hours. Books By Mail delivers large print books directly to homebound patrons with a postage-paid mailbag for quick and easy returns. Charter School Outreach This unique partnership with Champion Charter School in San Tan Valley ensured students had plenty of opportunities to read throughout the school year. All students were issued Easy Access Cards and enjoyed regular bookmobile visits by Library youth staff. Youth Overdue Fines No overdue charges or collection of late fee fines for any Library youth materials was passed by the Library Board in June 2019 and took effect in August. Research shows that overdue flnes are an ineffective motivator to return books promptly. Additionally, flnes are an unnecessary barrier for children who often lack the autonomy or ability to return library materials on time, and for families who cannot afford to pay them. adult In February, acclaimed crime flction novelist James L. Thane, became AJ’s inaugural Writer in Residence. Funded by the Arizona State Library, the program is a perennial favorite at selected libraries throughout the state. During his three-month residency, Thane offered encouragement, direction and feedback to local authors, no matter where they were on the path to publication. Thane was available for one-on-one consultations and held workshops to help writers get their projects off the ground and through to the flnal rewrite. In addition to Thane’s customized feedback, his entertaining programs included creating characters you can live with and notable crime flction set in Arizona. That relentless antagonist, COVID-19, interrupted the residency but didn’t thwart us as we moved from live consultations to emails, blogs and podcasts. Thane’s last program will be rescheduled for later in the fall of 2020. In early fall, 23 participants got a “leg up” on healthier living when they attended A Matter of Balance: Managing Concerns about Falls. Presented in partnership with Dignity Health East Valley, the eight-week course emphasized practical strategies to reduce the fear of falling and increase activity levels by improving fiexibility, balance, and strength. Light refreshments were served and all participants who completed the series received a certiflcation of completion and a participant handbook. More importantly, the group left with increased independence and a strong sense of community as they worked, laughed and shared experiences - often with only one foot on the ground! In December, we celebrated a Welsh Christmas tradition when native Welshman, Dulais Rhys, Ph.D. presented A Child’s Christmas in Wales by Dylan Thomas. The enthusiastic audience enjoyed an afternoon of reminiscences, anecdotes, childhood adventures and family incidents full of atmospheric Welsh charm and humor, and seasonal refreshments. youth It is oftentimes challenging for special needs families to brave the trials and tribulations of public interaction, so the Library tries to make these interactions as positive and rewarding as possible. Sensory Storytime incorporates theory and practices from Sensory Integration Occupational Therapy into a preschool storytime that is fun and appropriate for young children with Autism Spectrum or Sensory Processing Disorders. It provides a safe space for children who may be too loud or impulsive to participate in other library activities. Sensory Storytime is smaller than a regular preschool storytime and incorporates a visual schedule and many sensory-friendly, interactive components to encourage children's focus and attention, such as songs, flngerplays, fiannel stories, scarves, egg shakers, bean bags, bubbles and other manipulatives. It is followed with open play and socialization time. Since its inception this year, all registration slots for Sensory Storytime have been fllled. The ability to write is essential to the skills of literacy, but is often met with negativity. The aim of Writing Boxes was to provide 8 weeks of writing mentorship to children ages 6-14 through fun, no-pressure, purposeful writing activities including mapmaking, comics, menus and recipes, poetry and more. Boxes full of writing supplies were provided at each class, and every parent participated with their child. Four to flve families attended regularly, and 8 weeks soon grew into 16. The enjoyment of writing from intrinsic motivation was made evident by the smiling faces during classes and the extra writing samples the children brought in to share with their peers. Although librarians normally emphasize the importance of reading, one must remember that to be a reader is to be able to understand what is being communicated through writing. Coding Club Countdown to Noon Dr. Seuss Day Halloween Event Harry Potter Book Night Kids Kreate Leap Into Science LEGO Building Minecraft Paws 2 Read Preschool Junction Storytime Preschool University Read and Rec Partnership with Parks and Recreation Reptile Event Santa Claus Visit Star Wars events Tea Parties Teddy Bear Sleepover Toddlerobics Young & Restless Storytime who assist the public library in serving the people of Apache Junction by providing funds for special materials, literacy projects, equipment and programming. Bells of Praise Family Board Games LibraryCON Saturday Creativity Spread the Love Rock Painting Anime Nights Crafting Food Tasting Game Nights Karaoke Murder Mystery Painting Art in the Library Blood Pressure Checks Classic Book Club Computer Classes Genealogy Users Group Mystery Book Club Non-Fiction Book Club Thursday Night Movies Wild West Crochet Club Winter Lecture Series Writer’s Club AASK (Aid to the Adoption of Special Kids), Apache Junction Founder’s Day meetings, Arizona Town Hall (Strong Families, Thriving Children), First Things First Breakfast of Champions, Queen Creek Homeschoolers, University of Arizona Developmental screenings the numbers TOTAL CIRCULATION 532,732 materials 389,935 CHECKED OUT ph y s i c a l 100,401 items in physical collection 206,733 VISITORS items checked out books 152,700 audiobooks 9629 movies 228,970 music 3,338 eContent 133,857 other 4238 NO YOUTH OVERDUE FINES 532,732 to t a l the numbers In-person visitors 206,733 Total circulation - all material 532,732 Circulation for eContent 133,857 Holds placed 28,523 Books borrowed through ILL 618 Books loaned through ILL 358 Items in physical collection 100,401 Items lost or missing 1,392 Items added to collection 8,192 Culture Passes circulated 879 Volunteer hours 3,807 Computer sessions 29,376 Wifi use 11,836 Number of programs 1,391 Program attendance 14,015 New patron registrations 3,734 Total cardholders 54,955 3,734 new library cards top circulated titles Fiction Non- Fiction Young Adult Children Movie CITY OF APACHE JUNCTION PUBLIC LIBRARY Fiscal Year: 2019-2020 STATEMENT OF PROPERTY Location: 1177 North Idaho Road Apache Junction, AZ 85119 The building resides on the Apache Junction Municipal Government 20-acre complex. Legal Description: W 1/2 SW 1/4 of Section 16 Township 1 North Range 8 East Gila and Salt River Base and Meridian, Pinal County, Arizona. Fixed Asset Inventory: See attached list. Money: Received, where derived, how used and expended. See the attached financial statement. CITY OF APACHE JUNCTION PUBLIC LIBRARY FINANCIAL STATEMENT RECEIPTS (As of June 4th, 2020) GENERAL FUND Library Fines Registration Library Cards Photocopies E-Rate Subsidies TOTAL GENERAL FUND LIBRARY FUND GRANTS -IN-TRUST TOTAL RECEIPTS EXPENDITURES (As of June 4 th, 2020) GENERAL FUND Personnel Costs Commodities Debt Service Capital Equipment Outlay TOTAL GENERAL FUND LIBRARY FUND GRANTS -IN -TRUST TOTAL EXPENDITURES Fiscal Year 2019-2020 $ $ $ $ $ $ 6,911 1,441 1,331 11,669 21,352 20,157 277,908 319,416 1,245,474 237,915 25,766 9,600 1,518,755 26,337 328,741 1,873,832 ,~. '.'>'Z!-'��z;.;�· �� . = OFFICl/,L SEAL Maureen Fredrickson NOTARY PUBLIC • ARIZONA Maricopa County �-1,��Q/(\..�iq)J!,i,<_�,(Jg..-/\_.) Notary Public COMM# 549831 My Comm. Expires July 4, 2022 County My Commission Erpires:ry IY ,;z � I, James Jackson, Secretary of the Library Board of Trustees, do hereby verify that the above financial statement for the Apache Junction Public Library represents a true and accurate record of all receipts and disbursements for the fiscal year 2019-2020 as of June 16, 2020 Capital Assets as of May 31, 2020 System No.Tag No.Description Class Fund Acquired Date Department Aquired Value 000838 NT00194 Library Shelving (Group III Bid)ME 001 06/30/86 1118 - Library 19,091.00 000839 NT00197 Furniture-Group IV - Cases,Stands,Racks,Tables,Card Catalog Files,Study Carrels ME 001 06/30/86 1118 - Library 17,055.00 000840 NT00217 Shelving and Study Carrels ME 001 11/30/89 1118 - Library 7,984.33 000877 0002778 Statue - Bronze, "The Wild Bunch"ME 001 06/30/79 1118 - Library 8,993.09 001795 NT00416 Library Bureau Steel Shelving ME 001 06/20/00 1118 - Library Sound Business Systems 7,504.00 001944 80-001 Vehicle - 2003 Honda Odyssey 7 Passenger Van ME 001 06/30/03 1118 - Library Honda Cars of Mesa 27,078.15 002050 0003031 8210 Selfcheck Workstation ME 004 08/01/05 1118 - Library Dynix 21,784.00 002100 0003032 Panasonic AG-HVX200 HD/SD Camcorder DVC ME 001 04/04/07 1118 - Library EAR Prof. Audio Video 5,432.03 002149 IOB0248 Model M877 Book Drop w/Back Chute BI 004 06/30/07 1118 - Library 3 M 23,555.78 002150 IOB0249 Model M877 Book Drop w Back Chute BI 004 06/30/07 1118 - Library 3 M 23,555.77 002151 0003036 Digital Library Assistant Model 803 (2)ME 004 06/30/07 1118 - Library 3 M 16,122.56 002152 0003037 3M Selfcheck System Model 8410 (2)ME 004 06/30/07 1118 - Library 3 M 45,360.34 002153 IOB0247 Model M877 Book Drop w/Back Chute BI 004 05/31/07 1118 - Library 3 M 23,555.78 002327 3038 Libra Stack Shelving ME 001 05/21/08 1118 - Library Arizona School Furnishing 16,107.75 002348 0003039 Yamaha CVP40 Organ ME 001 12/17/07 1118 - Library American Express 6,485.99 002360 IOB0205 Hyperbolic Sail Shade Structure BI 004 04/16/08 1118 - Library Mohave Ed Serv 20,750.65 002368 0003043 Outdoor Projector Enclosure Kit ME 004 05/15/08 1118 - Library Troxell Communications 7,418.60 002396 0003045 Projector, Sanyo PLCXF47 ME 004 07/31/08 1118 - Library Troxell Communications 20,994.86 002506 80-002 Vehicle - 2009 Isuzu Crew Cab NPR conversion to Book Mobile ME 004 10/12/10 1118 - Library Chapman Chevrolet-Isuzu 103,113.13 002574 0001615 Window Tinting @ Library BI 001 05/10/12 1118 - Library TrueView Windows/Glass 20,741.52 002661 80-003 Vehicle - 2013 Ford E350 15 Passenger Van ME 004 08/22/13 1118 - Library Chapman Ford 29,862.19 002662 0003046 Speakers, (outdoor/indoor PA system), 70V white ME 007 10/09/13 1118 - Library Troxell Communications 10,098.52 002712 0003047 Dell SonicWALL Network Security Appliance (NSA) 3600 ME 007 05/01/14 1118 - Library Dell 7,767.30 002733 0003048 Door, Auto Bi-Part Sliding with Glass ME 001 10/20/14 1118 - Library Record 7,660.20 002894 0003049 RFID Gate, Staff Connect & Library Connect Software for RFID Tag Alarm ME 007 11/20/17 1118 - Library Bibliotheca 16,124.00 002932 0003050 Gate, RFID ME 001 12/31/18 1118 - Library Bibliotheca 13,803.00 002933 0003051 Display-OneScreen 75" Touchscreen, mobile cart, speakers, keyboard ME 007 02/20/19 1118 - Library Clary Business Machines 9,164.00 002939 0001644 12.5 ton Daikin HVAC Unit ME 001 05/30/19 1118 - Library Johnstone Supply 9,180.54 Count = 28 546,344.08$ Agenda Item Cover Sheet City of Apache Junction, Arizona 300 E Superstition Boulevard Apache Junction, AZ 85119 File ID: 20-245 Agenda Item No. 2. Agenda Date: 6/18/2020 Sponsor: In Control: Library Board Special MeetingIndex: Discussion and possible vote on having no overdue charges or collection of late fee fines for any library materials. Page 1 City of Apache Junction, Arizona Printed on 2/4/2026 Agenda Item Cover Sheet City of Apache Junction, Arizona 300 E Superstition Boulevard Apache Junction, AZ 85119 File ID: 20-246 Agenda Item No. 3. Agenda Date: 6/18/2020 Sponsor: In Control: Library Board Special MeetingIndex: Discussion and possible vote on proposed updates to Library Circulation Procedure. [Enter body here.] Page 1 City of Apache Junction, Arizona Printed on 2/4/2026