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HomeMy WebLinkAbout2015 12.01 City Council Regular Agenda Q�f0 City of Apache Junction, Arizona Meeting location City Counal Chambers u; at City Hall Agenda 3 d Apache Junction,AZ City Council Meeting 85119 www ajcity net Ph (480)982-8002 Tuesday,December 1,2015 7.00 PM City Council Chambers A. CALL TO ORDER B. INVOCATION AND PLEDGE OF ALLEGIANCE C ROLL CALL D. CONSENT AGENDA The council may, at this time, take single action on any or all items listed as consent agenda items These may include, but are not limited to, acceptance of agenda, acceptance of minutes, appointments, acceptance of resignations and adoption of certain resolutions and other items which do not require a public hearing The consent agenda is a timesaving device of which the mayor and city council is to receive documentation on these items from the city manager for their review prior to the meeting Any member of the council may remove any item from the consent agenda for discussion and cause a separate vote on the matter later in the agenda 1. Consideration of acceptance of agenda 2. Consideration of approval of minutes of regular meeting of November 17, 2015. E. AWARDS, PRESENTATIONS AND PROCLAMATIONS Awards, presentations from other organizations,proclamations issued by the mayor, and �► acknowledgement of distinguished guests and visitors, and staff presentation of receipt of grant or donated funds are permitted at this time F. ANNOUNCEMENT OF CURRENT EVENTS The mayor or any member of council may at this time present a brief summary of current events However, no discussion shall take place on such items except for clarifying comments related to substance, time and location G. CITY MANAGER'S REPORT The city manager, members of city staff or those individuals designated by the manager may present information pertinent to items under consideration or information related to the operation of the city There shall however be no discussion at this time except for clarification inquiries 3. City manager's report City of Apache Junction,Arizona Page 1 Printed on 1112312016 ,+ City Council Meeting Agenda December 1,2015 H. PUBLIC HEARINGS Public heanngs required by applicable law shall be conducted by the council and any person shall be given the opportunity to speak All remarks shall be addressed to the council as a whole and not to any member thereof Such remarks shall be limited to five(5)minutes unless additional time is granted by the mayor This time limitation shall not apply to applicants and their agents appearing before the council 4 Consideration of an application for an extension of premises for Elks Lodge#2349 located at 2455 N Apache Trail for the Paws 4 Claws Car Show on January 16, 2016 The next step in the procedure is for the council to hold a public hearing and make a recommendation for approval or denial to be forwarded to the Arizona Department of Liquor Licenses and Control. 5 Consideration of an application for a special event liquor license for Elks Lodge#2349 located at 2455 N. Apache Trail for a beer and brat feast on February 25, 2016 The next step in the procedure is for the council to have a public hearing and make a recommendation for approval or denial to the Arizona Department of Liquor Licenses and Control 6. Consideration of an application for a special event liquor license for Elks Lodge#2349 located at 2455 N Apache Trail for a rodeo dance on February 27, 2016 The next step in the procedure is for the council to hold a public hearing and make a recommendation for approval or denial to be forwarded to the Arizona Department of Liquor Licenses and Control 7. Presentation, consideration and action on proposed Resolution No. 15-36, approving the final subdivision plat for Old West Marketplace, an 18 59-acre, 7-lot commercial subdivision, proposed to be developed with 151,000 square feet of r► commercial and retail space, at the northeast corner area of Old West Highway and Idaho Road I. OLD BUSINESS The council shall consider any business that has been previously considered and which is still unfinished to include those items previously postponed or tabled No member of the public shall be permitted to speak on these items unless invited to do so by the mayor after first submitting a written request-to-speak form with the city clerk J. NEW BUSINESS The council shall consider any business not yet considered No member of the public shall be permitted to speak on these items unless invited to do so by the mayor after first submitting a wntten request-to-speak form with the city clerk City of Apache Junction,Arizona Page 2 Printed on 1112312015 City Council Meeting Agenda December 1,2015 8. Consideration of proposed Resolution No 15-35 and memorandum of shared Intent of future shared city and town boundaries between the City of Apache Junction and the Town of Queen Creek K. COUNCIL DIRECTION TO STAFF +. This item allows the mayor and city council to direct staff on specifically listed matters L. SELECTION OF MEETING DATES, TIMES, LOCATIONS, AND PURPOSES 9. Executive Session at 5 45 P.M. and Work Session at 7 00 P M for Monday, December 14, 2015. 10. Executive Session at 5-45 P M for Tuesday, December 15, 2015 Other meetings if necessary M. CALL TO PUBLIC At this time the public has the privilege to address the council with requests, communications, comments or suggestions relating to city business that are not listed on the agenda All speakers must have already submitted a written"Request to Speak"form to the city clerk no later than the conclusion of the city manager's report portion of the agenda /f there is a group speaking on the same item, they should select a spokesperson All such remarks shall be addressed to the council as a whole and not to any member thereof The mayor is authorized to ask a speaker to stop speaking and leave the podium or to adjourn the meeting if anyone becomes disorderly, uncivil, makes personal attacks or continues to speak about items that are not within the jurisdiction of the city after being warned such issues are beyond the jurisdiction of the city to act The council may not answer questions of the speaker, discuss the matter with one another, but may, at the conclusion 1)respond to criticism by a speaker,-2)ask the city manager to review a matter, 3)ask the city manager to place the matter on a future agenda Each speaker must approach the podium, speak into the microphone,provide their name and address There is a three(3)minute time limit per speaker N. ADJOURNMENT Copies of this agenda and additional information on any of the items listed above may be obtained from the City Clerk's office located at 300 E Superstition Blvd,Apache Junction, AZ 85119, Monday through Thursday from 7 00a-6 00p, excluding holidays The City of Apache Junction invites and welcomes people of all abilities to use our programs, sites and facilities Specific requests may be made by contacting the Human Resources Office at(480)474-2617 or TDD(480)983-0095 City of Apache Junction,Arizona Page 3 Printed on 1112312015 Auk /I► CITY COUNCIL REGULAR MEETING NOVEMBER 17, 2015 The regular meeting of the City Council of the City of Apache Junction, Arizona, was held on November 17, 2015, at the Apache Junction City Council Chambers pursuant to the notice required by law. CALL TO ORDER Mayor Insalaco called the meeting to order at 7 : 00 p.m. INVOCATION Councilmember Wilson gave the Invocation. PLEDGE OF ALLEGIANCE Mayor Insalaco led the Pledge of Allegiance. ROLL CALL Councilmembers Present: Mayor Insalaco Vice Mayor Barker Councilmember Evans Councilmember Rizzi Councilmember Serdy Councilmember Waldron Councilmember Wilson Staff Present: City Manager Bryant Powell Assistant City Manager Matt Busby City Clerk Kathleen Connelly City Attorney Joel Stern Public Safety Director Tom Kelly Parks and Recreation Director Jeff Bell City Engineer Emile Schmid Development Services Director Larry Kirch Others Present : Economic Development Administrator REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 17, 2015 PAGE 1 OF 23 Janine Solley Project Engineer Raquel Schatz ACCEPTANCE OF CONSENT AGENDA ) ) Vice Mayor Barker MOVED THAT THE CONSENT AGENDA BE ACCEPTED AS PRESENTED; AND THAT THE PROPOSED MASTER PLAN FOR THE DOWNTOWN PARK BE APPROVED. Councilmember Rizzi SECONDED THE MOTION. VOTE: Unanimous. The motion carried AWARDS, PRESENTATIONS AND PROCLAMATIONS None ANNOUNCEMENT OF CURRENT EVENTS Councilmember Rizzi announced she and the mayor attended the open house to our Early Headstart program last week. They had obtained a grant to start a public library to take a book, leave a book or exchange a book. They have an outside box with books for when they are closed. Councilmember Rizzi announced VFW Post #9899 had an open invitation for a luncheon after the parade last week. It was very well attended. They took an employee of theirs who had received a Purple Heart for Vietnam. She thanked the VFW, Councilmember Waldron and the parade committee for the hard work on the parade and luncheon. Councilmember Rizzi announced she attended the winter visitor welcome back ceremony as a vendor. It was very well attended. The winter visitors seemed to be having a good time. Councilmember Rizzi announced the Boys and Girls Club will be having their community Thanksgiving dinner tomorrow night at 5 :30 p.m. REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 17, 2015 PAGE 2 OF 23 .a. ..•. Councilmember Wilson announced he and Vice Mayor Barker attended the health and wellness event this weekend with the parks and recreation department. It was very well attended Staff did a fantastic Sob. Vice Mayor Barker commented there were more vendors than ever there and it was fun. Vice Mayor Barker thanked Councilmember Waldron and all of his help for Veterans Day as it was amazing. More floats than ever and we are getting up there with the Phoenix parade. Vice Mayor Barker announced she attended the ceremony that kicked off A Week Against Domestic Violence at the Mexican Consulate in Phoenix. The Consul General led it off by reading the resolution that Apache Junction signed two years ago. We were the first city to sign it. The state legislature signed it last year. Mexico had not joined yet . Councilmember Waldron thanked the public works department for their assistance during the Veterans Day activities . Councilmember Waldron announced he, the mayor, Chief Kelly and Captain Freeman attended a veterans ceremony at Desert Vista School . The kids did a great fob. Councilmember Waldron announced he attended the partnership meeting last Friday where they discussed the airport and how it got its name. Councilmember Evans announced Superstition Mountain Museum will A=k be having the initiation of the stamp mill this weekend. It will be operating for the first time. On display will be Jacob Waltz' gold matchbox case, a one day, one-time event beginning at 10 a.m. on Saturday. Councilmember Serdy commented he was contacted a couple of weeks ago by Stephanie Jarvis of the college football playoff committee. Every year they are required to give away $1, 000, 000 to be split up with the Pinal County schools getting $250, 000 . It did not really work out that way. Four Peaks, Avalon, Desert Vista and the high school put in for the money and were all chosen. All of them were funded along with all the schools from REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 17, 2015 PAGE 3 OF 23 14001k ^ Pinal County that put in an application. They asked him to set it up for the schools but he was out-of-state and asked Councilmember Rizzi to step in. It was supposed to be a surprise to the people that applied. Councilmember Rizzi commented it went really well. She thanked him for letting her take his place. The fourth grade class and teacher from Four Peaks attended along with many dignitaries, the Avalon principal, the teacher from Desert Vista and Dr. Wilson. The kids were excited and surprised. Councilmember Serdy commented they would have funded a lot more but the schools did not know to put in. They funded everybody that applied. Councilmember Rizzi commented they asked for the minimal amount for what they needed. Desert Vista' s garden project was under $300 . They were afraid if they asked for too much they might not get it. They were very frugal in their requests. Mayor Insalaco commented yesterday morning he was at the winter visitors meeting at Barleen' s Arizona Opry to welcome all the winter residents . They liked it when he said winter residents and not winter visitors or snowbirds . Winter visitors are people who come for the weekend. These people live here six months of the year. They should be considered residents Mayor Insalaco announced this coming Saturday at the high school field there will be a celebration of music with all the bands from the Apache Junction schools They will have eating vendors and others of all kinds starting at 10 : 30 a.m. until 4 p.m. CITY MANAGER' S REPORT City Manager Bryant Powell commented on city staff helping to make events happen, the honor guard, and read a letter from a resident on the assistance she received from the police department. PUBLIC HEARINGS RESOLUTION NO. 15-29, DECLARING PORTIONS OF FEDERALLY PATENTED REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 17, 2015 PAGE 4 OF 23 EASEMENTS LOCATED ON JUNCTION DRIVE FROM EXPLORER ROAD TO OUTPOST ROAD, 2ND AVENUE FROM IDAHO ROAD TO OUTPOST ROAD, 3RD AVENUE FROM OLD WEST HIGHWAY TO EXPLORER ROAD, EXPLORER ROAD FROM OLD WEST HIGHWAY TO JUNCTION DRIVE AND OUTPOST ROAD ^ FROM OLD WEST HIGHWAY TO JUNCTION ROAD AS NO LONGER NECESSARY FOR NO. 15-31 PUBLIC USE/RESOLUTION , DECLARING PORTIONS OF DEDICATED PUBLIC RIGHTS-OF-WAY LOCATED ON 2ND AVENUE BETWEEN IDAHO ROAD TO EXPLORER ROAD, AND LOCATED ON EXPLORER ROAD BETWEEN 2ND AVENUE AND JUNCTION STREET AS NO LONGER NECESSARY FOR PUBLIC USE AND ARE HEREBY ABANDONED ) ) Pro3ect Engineer Raquel Schatz briefed the council on the items. Councilmember Serdy commented everyone will be approaching this from Idaho and the Trail, not so much Winchester. Winchester will stay the same; it is not a through street. He asked if there are any future plans to punch Winchester through and connect it. It will be more commercialized over there. He asked why it was never connected. !, City Manager Bryant Powell stated they will certainly look at that in time as traffic comes in to the area and we see it start to develop. He is not sure the traffic study could help and whether it dealt with Winchester. He does not know if the scope of the traffic study went that far. Pro3ect Engineer Raquel Schatz stated she did not believe the traffic study was inclusive of Winchester. She can check on it and report back to them. Councilmember Serdy commented I+ this really was not the time for this question. It 3ust dawned on him. Many times he has tried to come to the meetings that REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 17, 2015 PAGE 5 OF 23 r. ''r. way. It would be so convenient to just dump on Winchester and connect . It would make the city flow better in the future. City Manager Bryant Powell asked if he was talking about from Scenic north. Councilmember Serdy commented from Scenic to Superstition. City Manager Bryant Powell stated that is interesting. It would also be a discussion with Arizona Department of Transportation at some point . They will definitely keep looking at it as this area starts to develop. Mayor Insalaco opened the public hearing on the items There being no one wishing to speak, he closed the public hearing and reopened the items to council discussion. There being no further discussion, he called for a motion. City Manager Bryant Powell stated we have been studying this area for quite some time, we have done a preliminary site plan review and it passed. This is the next portion of the development that is coming. In two weeks they will be bringing forward the final plat. Vice Mayor Barker asked how many meetings they have had on this . She asked if it was the fourth. City Attorney Joel Stern stated that is correct if you do not include the planning and zoning commission meetings . They did have the preliminary plat. Vice Mayor Barker commented this has definitely been discussed. City Attorney Joel Stern stated there has been a lot of exposure. Mayor Insalaco called for a motion REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 17, 2015 PAGE 6 OF 23 ARk � Vice Mayor Barker MOVED THAT RESOLUTION NO. 15-29, A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, DECLARING PORTIONS OF FEDERALLY PATENTED EASEMENTS LOCATED AT JUNCTION STREET FROM EXPLORER ROAD TO OUTPOST ROAD, 2ND AVENUE FROM IDAHO ROAD TO OUTPOST ROAD, 3RD AVENUE ALIGNMENT FROM OLD WEST HIGHWAY TO EXPLORER ROAD; EXPLORER ROAD FROM OLD WEST HIGHWAY TO JUNCTION STREET, AND OUTPOST ROAD FROM OLD WEST HIGHWAY TO JUNCTION Awk STREET, ARE NO LONGER NECESSARY FOR PUBLIC USE AS FEDERALLY PATENTED EASEMENTS AND ARE HEREBY EXTINGUISHED AS PRESENT AND FUTURE PUBLIC RIGHTS-OF-WAY, BE APPROVED. Councilmember Wilson SECONDED THE MOTION. VOTE: Unanimous The motion carried. Councilmember Waldron MOVED THAT RESOLUTION NO. 15-31, A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, DECLARING PORTIONS OF DEDICATED PUBLIC RIGHTS-OF-WAY LOCATED ON 2ND AVENUE BETWEEN IDAHO ROAD AND EXPLORER ROAD AND LOCATED ON EXPLORER ROAD BETWEEN 2ND AVENUE AND JUNCTION STREET ARE NO LONGER NECESSARY FOR PUBLIC USE AS ROADWAYS AND ARE HEREBY ABANDONED AS PRESENT AND FUTURE PUBLIC RIGHTS-OF-WAY, BE APPROVED. Vice Mayor Barker SECONDED THE MOTION. VOTE: Unanimous. The motion carried. ORDINANCE NO. 1418, CONTINUING THE RATE OF TAXATION BY TWO-TENTHS OF ONE PERCENT AS ORIGINALLY ADOPTED IN ORDINANCE NO. 1129 AND DEDICATING IT TO PAYING MANDATORY CONTRIBUTIONS TO THE PUBLIC SAFETY PERSONNEL RETIREMENT SYSTEM AND OTHER CITY LAW ENFORCEMENT COSTS REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 17, 2015 PAGE 7 OF 23 City Clerk Kathleen Connelly briefed the council on the item. Mayor Insalaco opened the public hearing on the item. There being no one wishing to speak, he closed the public hearing and reopened the item to council discussion. Councilmember Waldron asked what the liability is . City Manager Bryant Powell stated if they think about the costs as it relates to the Public Safety Personnel Retirement System, they are being advised more and more to think of it as a debt. The city will be on the hook for this . It is what they will be paying first as they start to establish it. It is that high a priority, it is that important. That number is right around $12 million in terms of the existing unfunded liability. Councilmember Waldron commented this is from the State of Arizona. City Manager Bryant Powell stated it is from the state. It is part of our participation in the retirement plan. They will continue to raise the rates until they get the unfunded liability going down. This helps solidify and provide for a foundation base revenue so that, over a period of time, they can start working at it. They have heard him talk about cities across the state having to implement some sort of new tax or something to that form. Our costs have increased significantly 3ust like the other cities . This is a method he has been discussing on how to manage it Vice Mayor Baker asked how the city got here. City Manager Bryant Powell stated the best way he could describe it is the fundamental assumption as it relates to how the revenue would continue to grow did not happen. For example, there are assumptions and there are increases of 70 or 8% every year. In 2008, 2009 and REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 17, 2015 PAGE 8 OF 23 Aofth. .•. 2010 not only did it not increase at those rates, it went significantly lower, 300 . Vice Mayor Barker commented this is the retirement rate, not the pay rate. City Manager Bryant Powell Aoftk stated this is in essence a savings account. It is expected to grow over time. It did not happen. Vice Mayor Baker asked who determines those rates . City Manager Bryant Powell stated the Public Safety Personnel Retirement System made those assumptions . Vice Mayor Barker commented it is the state board that made those assumptions . City Clerk Kathleen Connelly stated it is a system that is independent from the city. They are kind of an entity all to themselves . A few years ago they extracted themselves from state regulation even more. That was dust prior to the recession. What they have here is a result of this decision-making by another group, not by staff or the mayor and council . City Manager Bryant Powell stated he thinks some of the other things have to do with the fact and reality that when this system was created people lived �..� to 65-years-old. Now they can live to 70, 75 and 80 . The ability to live longer requires pension systems to stay functional and be able to afford to pay for that extension. That assumption has changed over 20 to 30 years when these laws were created on how this system was set up There were assumptions about how cities in Arizona would continue to grow, how cities would be able to continue to hire new officers. That would have helped with the unfunded liability or some others that they have talked about. Assistant City Manager Matt Busby stated there was an assumption on the market returns on REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 17, 2015 PAGE 9 OF 23 hiring and wages and all those things . The assumption is there would be five new officers a year. These would be net new, not just turnover and hiring new people. They have to choose some actuarial assumptions but these were not good ones. Vice Mayor Barker commented these are the assumptions of the moment. We are looking at a possible $12 million. City Manager Bryant Powell stated that is the unfunded liability right now. Vice Mayor Barker commented that is something they must pay. They are mandated to do that. She asked if there is an end to this picture and how will it end. City Manager Bryant Powell stated in theory, yes . But they do not know what the stock market will do All these things are based on assumptions. He does not know how to answer that They will have to continue to pay this debt off. They have people in the retirement system who provided great and wonderful service Vice Mayor Barker asked if it will continue to grow. City Manager Bryant Powell stated at some point they will get to an equilibrium. We were paying 24% in retirement benefits It moved to 32% and then 42% . It is believed in next year' s budget they may ask the city to pay close to 50% in retirement benefits . Some cities, such as Paradise Valley, Tucson and Prescott Valley, are up in the 70' s to help get that unfunded liability under control Those numbers will continue to raise. Vice Mayor Barker commented she thinks it is important. They have been through this multiple times . She wants to make sure the public understands that we are stuck with a bill that we have to pay That is basically what it boils down to. REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 17, 2015 PAGE 10 OF 23 .+k Aonk Councilmember Waldron commented the other thing that is disconcerting is if they look at the FY 2017 projected, it is actually more than the tax will bring in. They need to make up that difference. Councilmember Serdy asked if this is another ten years they would be voting for. He asked ^, why it was for so long. This was two councils ago that put this in, not for this intent, and he wondered why they have to do it for another ten years instead of four where it can be looked at again because they are saying they may come out of it. It would be nice to see something that is supposed to sunset actually sunset someday. They could then put in a new one. He knows it is convenient because it is already written. City Manager Bryant Powell stated that is a policy decision on their part. He is trying to match that. The . 2% is right about $1 million. It gets the city as close as it can in ten years to about the $12 million. It is our professional best estimate to try to get us to the equilibrium. It is why we started there. Vice Mayor Barker commented they are talking about the possibility of coming up with $10 million between now and the point of where it sunsets. They will be making up the difference as time goes by from the general fund. City Manager Bryant Powell stated in theory that is correct . .01k Councilmember Serdy asked if it is ten years or nothing. Councilmember Wilson commented from what he understands it is ten years to just try and get the debt we are behind right now caught up. Mayor Insalaco called for a motion. City Clerk Kathleen Connelly stated this is public hearing. REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 17, 2015 PAGE 11 OF 23 „+ .�. Mayor Insalaco commented he already did the public hearing. Vice Mayor Barker commented he had closed it and this was council discussion. City Clerk Kathleen Connelly amk asked if anyone wanted to speak. Mayor Insalaco opened the public hearing. There being no one wishing to speak, he closed the public hearing and called for a motion. Vice Mayor Barker MOVED THAT ORDINANCE NO 1418 BE READ BY TITLE ONLY AND THE READING OF THE ENTIRE ORDINANCE BE WAIVED. Councilmember Waldron SECONDED THE MOTION. VOTE - Unanimous . (During the vote Councilmember Rizzi commented she agreed with Councilmember Serdy in liking to see this sunset but it is something that is necessary. ) The motion carried. City Clerk Kathleen Connelly read the ordinance by title only. Vice Mayor Barker MOVED THAT ORDINANCE NO. 1418, AS READ BY THE CITY CLERK, BE APPROVED WITH THE FOLLOWING AMENDMENTS: THAT SECTION II DESIGNATING THE PURPOSE INSTEAD READ "FOR SUCH PERIOD OF TIME AS THE CITY OF APACHE JUNCTION LEVIES THE TAX AS DESCRIBED IN SECTION I ABOVE, THE REVENUES COLLECTED FROM THE TWO-TENTHS OF ONE PERCENT CONTINUATION SHALL BE USED FOR MANDATORY PAYMENTS TO THE PUBLIC SAFETY PERSONNEL RETIREMENT SYSTEM AND UNFUNDED LIABILITY RELATED TO THIS SYSTEM” REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 17, 2015 PAGE 12 OF 23 AtU.. Councilmember Wilson SECONDED THE MOTION. VOTE: 6-1 (Councilmember Serdy voted in opposition. ) (During the vote Councilmember Serdy commented he did not like the length of it. Obviously we need it, he just wished they A41* would do a shorter version in case they come out it This is money they could use somewhere else. ) (During the vote Councilmember Wilson commented he also does not like the idea of doing it but he understands the need and requirements . We have been put into this situation. It is not our problem and it is not what we have done ) (During the vote Councilmember Rizzi responded with ditto after Councilmember Wilson. ) The motion carried. ORDINANCE NO 1420, ADOPTING A NEW ARTICLE VI USE TAXES AS SET FORTH IN THE MODEL CITY TAX CODE ) ) City Clerk Kathleen Connelly briefed the council on the item. Vice Mayor Barker commented for clarification that this is not an additional tax on anyone. If they buy a vehicle in Mesa they pay Mesa' s city sales tax and they are not charged this use tax. ANEk City Clerk Kathleen Connelly stated this is applied when there is not a municipal sales tax paid on an item. One emphasis is that if we do not have this in place, if and when the marketplace fairness act goes into legislation, it would have to be adopted by Congress, we would not be able to collect the use tax on those items . All of us realize that the retail purchases are now heavily internet. We would be at a disadvantage if we were not in the position to get the tax. Vice Mayor Barker commented this levels the playing field for local businesses because they REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 17, 2015 PAGE 13 OF 23 'An*. .00%, have to charge a tax. If somebody goes out of town and buys it in a county island they now have to pay that tax City Clerk Kathleen Connelly stated we are particularly unique because we have county islands on both sides . Councilmember Waldron ''°` commented by implementation of this it puts us on the distribution list for when the tax comes in the state and they distribute that tax money to cities with a use tax. City Clerk Kathleen Connelly stated that is correct. She also pointed out that the state had throughout the month of October a voluntary disclosure program where people could come forward and say they forgot to pay their taxes They would work with the State of Arizona and take care of that tax debt. By voluntarily doing so they were relieved of some of the additional penalties that could have been assessed. The state alerted us to somebody who took advantage of this program and filed with the State of Arizona claiming retail sales, but then claimed use tax for Apache Junction. That particular business had discovered we did not have a use tax and that was their attempt to get out of city taxes. However, because they reported retail at the state they also had to report retail to us. That one was captured, but it was an attempt to undermine the tax code. Mayor Insalaco opened the public hearing on the item. There being no one wishing to speak, he closed the public hearing and reopened the item to council discussion. There being no further discussion, he called for a motion. Councilmember Waldron MOVED THAT ORDINANCE NO. 1420 BE READ BY TITLE ONLY AND THE READING OF THE ENTIRE ORDINANCE BE WAIVED. Vice Mayor Barker SECONDED THE MOTION. VOTE: Unanimous. REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 17, 2015 PAGE 14 OF 23 Ail*. .r. The motion carried. City Clerk Kathleen Connelly read the ordinance by title only. Councilmember Waldron MOVED THAT ORDINANCE NO. 1420, AS READ BY THE CITY CLERK, BE APPROVED Ask AND ADOPTED. Councilmember Evans SECONDED THE MOTION. VOTE: Unanimous. (During the vote Councilmember Serdy commented this is something previous councils should have done. ) The motion carried. OLD BUSINESS APPOINTMENTS OF APPLICANTS TO THE PLANNING AND ZONING COMMISSION, BOARD OF ADJUSTMENT AND PARKS AND RECREATION COMMISSION ) ) City Clerk Kathleen Connelly commented last night, when going through the page they have in their packets, they were working off of the list. If they look at the narrative just above the list of names, Sue Warner is mentioned. She was not on the list but she was actually part of the group that had an interest. She was here last night and for whatever reason when she asked if there was anybody who had not been called, she did not respond. She wanted you to know that she is still interested. Mayor Insalaco called for a motion. Vice Mayor Barker MOVED THAT WILLIE HOWARD BE APPOINTED TO THE PLANNING AND ZONING COMMISSION FOR A TERM TO EXPIRE OCTOBER 31, 2017 . REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 17, 2015 PAGE 15 OF 23 ,Oak, 046WA.- Councilmember Wilson SECONDED THE MOTION. VOTE: Unanimous. The motion carried. Mayor Insalaco called for a Amok motion on the Board of Adjustment Councilmember Waldron asked if the communication from Mr Howard was good enough for the resignation from the other boards . City Clerk Kathleen Connelly stated she believed so Mayor Insalaco called for a motion for the Board of Adjustment. Councilmember Waldron MOVED THAT FRANK SCHOENBECK BE APPOINTED TO THE BOARD OF ADJUSTMENT FOR A TERM TO EXPIRE OCTOBER 31, 2016. Councilmember Rizzi SECONDED THE MOTION. VOTE: Unanimous . The motion carried. Mayor Insalaco called for a AON%l motion for the Parks and Recreation Commission. Councilmember Waldron MOVED THAT FRANK SCHOENBECK BE APPOINTED TO THE PARKS AND RECREATION COMMISSION FOR A TERM TO EXPIRE OCTOBER 31, 2018 . He stated he wanted to explain that a little bit . The Board of Adjustment does not meet that often. He asked if anyone could remember the last time they met. It was quite a while ago. City Manager Bryant Powell stated it has been a while. REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 17, 2015 PAGE 16 OF 23 AM4 ,r`► Mayor Insalaco called for a second Councilmember Evans SECONDED THE MOTION. VOTE: Unanimous . (During the vote Vice Mayor Barker commented she hoped that the next time around they realize that we had a lot of people asking for appointment. ) The motion carried. NEW BUSINESS None. DIRECTION TO STAFF POSSIBLE AMENDMENT TO BOTH THE OPERATIONAL AGREEMENT AND ORDINANCE NO. 1034 RELATED TO THE LANDFILL LOCATED SOUTH OF BASELINE ROAD AT THE TOMAHAWK ALIGNMENT ) Development Services Director Larry Kirch briefed the council on the item. Mayor Insalaco called for any discussion. There being no further discussion, he called for a motion. i.. Vice Mayor Barker MOVED THAT THE FOLLOWING DIRECTION BE GIVEN TO STAFF REGARDING THE LANDFILL CLOSURE PROPOSAL: 1) THAT STAFF PROCEED WITH AMENDMENTS TO THE OPERATING AGREEMENT AS PRESENTED AND DISCUSSED AT THE NOVEMBER 16, 2015 WORK SESSION. 2) THAT STAFF BEGIN THE PROCESS FOR A CITY-INITIATED PLANNED DEVELOPMENT REZONING. 3) THAT STAFF RETURN THE PROPOSED PLANNED DEVELOPMENT REZONING FOLLOWING A PUBLIC HEARING AND RECOMMENDATION BY THE PLANNING AND ZONING COMMISSION AND PROVIDE IT AT THE SAME TIME THAT THE PROPOSED FINAL OPERATING AGREEMENT IS PRESENTED TO THE COUNCIL. REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 17, 2015 PAGE 17 OF 23 .4 AON►, Councilmember Evans SECONDED THE MOTION. VOTE: Unanimous. The motion carried PROPOSED AMENDMENTS TO THE PLANNING r'` AND ZONING ADMINISTRATIVE FEES ) ) Development Services Director Larry Kirch briefed the council on the item. Vice Mayor Barker commented the fees listed in the handout are the current fees, not the proposed fees Development Services Director Larry Kirch stated the next slide will show what they are proposing. It shows the current and the proposed. The first column is what we currently have. Vice Mayor Barker commented the comparison he has is their current fees compared to other current fees . Development Services Director Larry Kirch continued with his briefing. Councilmember Serdy commented he thinks this is much more business and user friendly. He liked it. Mayor Insalaco commented he thinks it is more reasonable than it was before, especially the ones that are going down. Vice Mayor Barker asked if they were including the annexation charge in this. Development Services Director Larry Kirch stated that is up to the council . They can have it in the direction to staff or they can delete it It is their prerogative. REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 17, 2015 PAGE 18 OF 23 Amok AM. City Manager Bryant Powell stated that can be said in the direction to staff. Development Services Director Larry Kirch stated the one commercial/industrial will be stricken as well. Amik City Clerk Kathleen Connelly stated those fees Larry referred to that were adopted by council by resolution have another tier. If it is a commercial request it is actually fifty cents a page. Development Services Director Larry Kirch stated they were looking at 1990 which was a few years ago. They can adjust the fees are not. They are not proposing to adjust any of those. They are only adjusting the planner costs. Councilmember Rizzi asked if it was tedious to go through and try to calculate the staff time that was necessary for these. Development Services Director Larry Kirch stated they did not do a desk audit. If they really want to know what the actual costs are they would need to do a more detailed study. They relied on the fact that Rudy has been doing this for 25 years and he knows what it takes to do a zoning verification letter, preliminary or final plat. He ought to know by now. They tried to include the departments that were involved and some estimates on how much time in each department. He does not believe it is 100o accurate but it is better than just putting a bunch of cities on a spread sheet and getting the high, low and average and picking a number. Councilmember Rizzi agreed. Councilmember Evans asked if they need to state in the direction to staff that this be reviewed every five years, not every twenty years. City Attorney Joel Stern stated they can do that. This is just direction to staff. It does not set everything. There has to be a public hearing and REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 17, 2015 PAGE 19 OF 23 AM., A020k 60 day notice. That could come later or they can do it now. The direction would be to create an ordinance that includes these changes and also delete out what you do not like. That could change at the public hearing. They will do a notice that essentially lists all these changes . They have to do that pursuant to state law. It will then come back and based on the 60 day notice it will take you through the end of January. The likelihood is this will come back in February. City Clerk Kathleen Connelly stated what they would be doing tonight is direct the development services director to prepare a draft ordinance, adding or deleting whatever they choose, and he would bring it back to them in possibly December. At that time they could say to proceed with putting it in final form, do the public notice on the fees, and bring it back for a regular public hearing at a date at least 60 days beyond the notice. City Manager Bryant Powell stated they have done a few of these with the parks and recreation fees It is time to update the animal control fees and this one. It is his goal to do that every few years . They look at the water fees every year. We do the personnel rules every two years They need to work on a system across the departments on how to do that much more frequently. Mayor Insalaco closed the discussion and called for a motion. Vice Mayor Barker MOVED THAT THE FOLLOWING DIRECTION BE GIVEN TO STAFF REGARDING PROPOSED AMENDMENTS TO THE PLANNING AND ZONING ADMINISTRATIVE FEES : THAT STAFF CREATE A DRAFT ORDINANCE TO REFLECT THE PLANNING AND ZONING FEES THAT WERE PRESENTED AT THE NOVEMBER 17 MEETING, DELETING ANY ANNEXATION FEES; AND BRINGING AN ORDINANCE WHICH INCLUDES A FIVE YEAR REVIEW TERM BACK TO THE COUNCIL THE SECOND MEETING OF DECEMBER. Councilmember Waldron asked if she wanted to include the one line, the commercial industrial. REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 17, 2015 PAGE 20 OF 23 ANk 00W Vice Mayor Barker commented she thought he had already gotten rid of that. It was discussed tonight so it would cover that. Mayor Insalaco called for a second. Awk Councilmember Evans SECONDED THE MOTION. VOTE: Unanimous The motion carried. SELECTION OF MEETING DATES, TIMES, LOCATIONS, AND PURPOSES Vice Mayor Barker MOVED THAT AN EXECUTIVE SESSION AT 5: 45 P.M. AND A WORK SESSION AT 7 : 00 P.M. BE HELD ON MONDAY, NOVEMBER 30, 2015, IN THE CITY COUNCIL CONFERENCE ROOM AND CITY COUNCIL CHAMBERS RESPECTIVELY; AND THAT AN EXECUTIVE SESSION AT 5 : 45 P.M. BE HELD ON TUESDAY, DECEMBER 1, 2015, IN THE CITY COUNCIL CONFERENCE ROOM. Councilmember Evans SECONDED THE MOTION. VOTE: Unanimous . The motion carried. ^, CALL TO THE PUBLIC Mr. Chris Coyle, Republic Services, 4050 S. Tomahawk, Apache Junction, addressed the council regarding an update on the third quarter dump week and fourth quarter dump week. Vice Mary Barker asked if hard hats and vests are now required at the landfill Mr. Chris Coyle stated they are. REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 17, 2015 PAGE 21 OF 23 .0114 Councilmember Evans commented the same hard hat requirement is at RAD disposal facility. ADJOURNMENT ) Mayor Insalaco adjourned the meeting at 8 : 09 p.m. Consent Agenda Items are as follows : 1 . Consideration of acceptance of agenda. 2 . Consideration of approval of minutes of regular meeting of November 3, 2015. 3 . Consideration of the proposed master plan for the downtown park. ACCEPTED THIS 1ST DAY OF DECEMBER, 2015, BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA. SIGNED AND ATTESTED TO THIS 1ST DAY OF DECEMBER, 2015 . JOHN S. INSALACO Mayor ATTEST: KATHLEEN CONNELLY City Clerk CITY COUNCIL MINUTES CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the City REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 17, 2015 PAGE 22 OF 23 AM% A'► Council of the City of Apache Junction, Arizona, held on the 17th day of November, 2015. I further certify that the meeting was duly called and held and that a quorum was present . Dated this 23rd day of November, 2015 . KATHLEEN CONNELLY City Clerk Amok REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 17, 2015 PAGE 23 OF 23 ROLL CALL VOTE NOTES. ITEM # MEETIN OF MOTION BY: SECONDED BY F- YES NO ABSTAINED COUNCILMEMBER WILSON COUNCILMEMBER SERDY -COUCILMEMBER VICE MAYOR BARKER COUNCLMEMBEREVANS MAYOR INSALACO UNANIMO S IN FAVOR OPPOSED ABSTAINED TOTAL 7 1 L I lamb, .•. CONSENT AGENDA ITEM NOS. 1-2 I MOVE THAT THE CONSENT AGENDA BE ACCEPTED AS PRESENTED. City of Apache Junction, Arizona 300 E Superstition Boulevard ` Agenda Item Cover Sheet Apache Junction,AZ 85119 ` Agenda Item No 3 File ID: 15-496 Sponsor: Bryant Powell Agenda Date 12/1/2015 Index: In Control City Council Meeting City manager's report Attachments. City of Apache Junction,Arizona Page 1 Printed on 1112312015 PUBLIC HEARING 1. For APPLICATION FOR A TEMPORARY EXTENSION OF PREMISES FOR THE ELKS LODGE FOR THE PAWS 4 LIFE CAR SHOW ON JANUARY 16,2016 2. Will CITY CLERK KATHLEEN CONNELLY speak to the Council? 3. Will the applicant or spokesperson please speak to the Council on this item? 4. Is there anyone from the public who wishes to speak on this item? (Are there any "Request to Speak" forms?) 5. If not, this hearing is closed. 6. Is there any discussion? 7. Call for a motion. 8. Call for a second. 9. Roll call vote. ►� "} ;,t City of Apache Junction, Arizona 300 E Superstition (i+ Boulevard Oi Agenda Item Cover Sheet Apache Junction,AZ 85119 a Agenda Item No.4. File ID: 15-491 Sponsor: Kathy Connelly Agenda Date: 12/1/2015 Index- Local/State/Federal Statutory Requirement In Control: City Council Meeting Consideration of an application for an extension of premises for Elks Lodge#2349 located at 2455 N Apache Trail for the Paws 4 Claws Car Show on January 16, 2016 The next step in the procedure is for the council to hold a public hearing and make a recommendation for approval or denial to be forwarded to the Arizona Department of Liquor Licenses and Control Attachments: City of Apache Junction,Arizona Page 1 Printed on 1112312015 NOVEMBER 18, 2015 MEMORANDUM TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS THROUGH BRYANT POWELL, CITY MANAGER THROUGH KATHLEEN CONNELLY, CITY CLERK FROM JAN MASON, DEPUTY CITY CLERK SUBJECT AGENDA ITEM FOR DECEMBER 1, 2015: APPLICATION FOR AN EXTENSION OF PREMISES FOR ELKS LODGE #2349 An application for an extension of premises has been submitted by Mr. Ralph Henderson of Elks Lodge #2349 for a car show on January 16, 2016 at 2455 N. Apache Trail, Apache Junction Correspondence has been received from the building division, police department and fire district, a copy of which is attached. The planning division recommendation is pending and will be forwarded upon receipt The next step in the procedure is for the City Council to hold a public hearing on the application and make a recommendation for approval or denial to be forwarded to the State Department of Liquor Licenses and Control. Arizona Department of Liquor Licenses and Control DLLC USE ONLY • �w,• 800 W Washington 5th Floor CSIC - Phoenix,AZ 85007-2934 ' www.azliquor.gov Log f- •m (602)542-5141 CO rz N' APPLICATION FOR EXTENSION OF PREMISES/PATIO PERMIT "OBTAIN APPROVAL FROM LOCAL GOVERNING BOARD BEFORE SUBMIriiNG TO THE DEPARTMENT OF LIQUOR" i0k ❑ Permanent change of area of service.A non-refundable$50.fee will apply Specific purpose for change, Temporary change for date(s) of 02/ 16/16 through 02/16 16 list specific purpose for change PAWS 4 LIFE CHARITY CAR SHOW Licensee's Name. HENDERSON RALPH SMITH license# 14110004 Lest FYst Middle 2 Mailing address PO BOX 459 APACHE JUNCTION AZ 85117 Sheet City State Zip Code 3. Business Name* B. P. O. ELKS#2349 4 Business Address 2455 N. APACHE TRAIL APACHE JUNCTION AZ 85119 Sheet City Stale Zip Code 5. Email Address bpoe2349@arizonaelks org 6. Business Phone Number: 480-982-2349 Contact Phone Number- 480-250-9382 7 Is extension of premises/patio complete? ❑N/A ❑Yes[--]No If no,what is your estimated completion date? I Do you understand Arizona Liquor Laws and Regulations? ❑Q Yes ❑No 9. Does this extension bring your premises within 300 feet of a church or school? ❑Yes [D No 10 Have you received approved Liquor Law Training? EZI Yes [--] No 11 What security precautions will be taken to prevent liquor violation s in the extended area? APACHE JUNCTION MOUNTED RANGERS SECURITY 12 IMPORTANT. Attach the revised floor plan,clearly depicting your licensed premise, along with the new extended area Page 1 of 9/11/2015 Individuals requiring ADA accommodations please call(602)542-9027 ❑ Bamer Exemption an exception to the requirement of barriers surrounding a patio/outdoor serving area may be requested Bamer exemptions are granted based on public safety,pedestrian traffic,and other factors unique to a licensed premise list specific reasons for exemption- 0 Approval ❑Disapproval by. Date- tALPH SMITH HENDERSON h I (Print Fug Na ereby declare that I am a CONTROLLING PERSON/AGENT me) coelroErrg Person/Agent filing this tion (have read this document and the contents and all statements are true,correct and complete 1 Est State of Z County ofOr-i rig Person/ ge^t the foregoing instrument was acknowledged before me this 2_ 7 of 6C_T_ Zeii J Day Morrill year My commission expires or.Aaa MICHAEL M MILEM JR Notary Public-Arizona �• �/� Pinal County Signature TA YPusuc ;/My Comm Expires Aug 12,2018 GOVERNING BOARD After completion,and before submitting to the Department of Liquor, please take this application to your local Board of Supervisors,City Council or Designate for their recommendation.This recommendation is not binding on the Department of Liquor This change In premises is recommended by the local Board of Supervisors,City Council or Designate: .., Au tiori:ed Signature Tft Agency Date Investigation Recommendation ❑Approval ❑Disapproval by Date Director Signature required for Disapprovals Date: Page 2 of 2 9/11/2015 Individuals requiring ADA accommodoilons please call(602)542-9027 Area Needed for Car Show Last Dutchman Blvd � 1c� Extended Area Requesied , Elks Lodge Mn 1 co III I CO If J 1 Fenced RA6 1 I I _ � 1 1 I Parking for Cars 1 — — — mow► — — — — — — — — — — — — — — — — — — — owe. — ...,. — — — Security Will be Posted Where Symbols Are Roped Off Area — — w P pC Home of the Superstition Mountains 4 N November 4, 2015 Ralph Henderson Apache Junction Elks Lodge #2349 P.O. Box 459 Apache Junction, AZ 85117 Dear Mr Henderson Please be advised that your application for an Extension of Premises for Elks Lodge #2349 for Paws 4 Life Charity Car Show to be held February 16, 2016, at the Elks Lodge, 2455 N. Apache Trail (Highway 88), has been scheduled for a public hearing The Apache Junction City Council will hold a public hearing on December 1, 2015, at 7,00 p.m in the City Council Chambers, 300 E. Superstition Blvd., Apache Junction, at which time recommendation for approval or disapproval will be made to be forwarded to Arizona Department of Liquor Licenses and Control. Your attendance is requested should council have any questions on this application If you have any questions concerning this matter, please contact my office at (480) 982-8002. Sincerely, Kathleen Connelly City Clerk •Voice(480) 982-8002 •FAX(480)982-7018 •TDD(480)983-0095 •www ajcity net 300 E Superstition Boulevard, Apache Junction,AZ 85119 NOVEMBER 4, 2015 MEMORANDUM TO: DEPARTMENT OF PUBLIC SAFETY, ADMIN. SGT PLANNING DIVISION APACHE JUNCTION FIRE DISTRICT BUILDING DIVISION THROUGH KATHLEEN CONNELLY, CITY CLERK FROM JAN MASON, DEPUTY CITY CLERK SUBJECT: APPLICATION FOR AN EXTENSION OF PREMISES FOR ELKS LODGE #2349 Mr. Ralph Henderson has submitted an application for a temporary extension of premises for the Paws 4 Life Charity Car Show to be held on February 16, 2016, at the Elks Lodge, 2455 N. Apache Trail, Apache Junction Please conduct the necessary inspections and submit your recommendation be email by Tuesday, November 17, in order for this item to be placed on the agenda for the City Council meeting of December 1, 2015. Janet Mason From: Dave Zellner Sent: Tuesday, November 17, 2015 6.52 AM To: Janet Mason Subject: RE Extension of Premises application for Elks Lodge for February 16, 2016 Building Division has no issues with the extension of premises From: Janet Mason Sent: Wednesday, November 04, 2015 4:26 PM To: Rudy Esquivias; Dave Zellner; Jeff Robinson; John Suniga Oohn.suniga@sfmd.az.gov) Cc: Larry Kirch; Troy Mullender; Kathy Connelly Subject: Extension of Premises application for Elks Lodge for February 16, 2016 1 have received an application for a temporary extension of premises for the Elks Lodge for February 16, 2016. Please have your department recommendations to me no later than Tuesday, November 17, in order for this item to be on the December 1 agenda. Thanks. Jaw Ma4ovv Deputy City Clerk City of Apache Junction 300 E.Superstition Boulevard Apache Junction,AZ 85119 (480)474-5068 imason@aicity net 1 Janet Mason From: Jeff Robinson Sent: Thursday, November 05, 2015 10*06 AM To: Janet Mason Subject: RE- Extension of Premises application for Elks Lodge for February 16, 2016 The police department has no objection to the extension of premises for the Elks lodge slated for February 16, 2016 From:Janet Mason Sent:Wednesday, November 04,2015 4:26 PM To: Rudy Esquivias; Dave Zellner;Jeff Robinson;John Suniga (John.suniga@sfmd.az gov) Cc:Larry Kirch,Troy Mullender; Kathy Connelly Subject: Extension of Premises application for Elks Lodge for February 16, 2016 1 have received an application for a temporary extension of premises for the Elks Lodge for February 16,2016 Please have your department recommendations to me no later than Tuesday, November 17, in order for this item to be on the December 1 agenda. Thanks _Taw Mery Deputy City Clerk City of Apache Junction 300 E Superstition Boulevard Apache Junction,AZ 85119 (480)474-5068 imason aicity net 1 la. Superstition Fire & Medical .District 3700 E. 161h Avenue, Apache Junction, AZ 85119 Phone (480) 982-1299, Fax (480) 982-3268 40 www sfmd az gov MEMORANDUM TO: Janet Mason,Deputy City Clerk City of Apache Junction 300 E. Superstition Blvd. Apache Junction,AZ 85119 FROM John Sumga, Deputy Fire Marshal DATE: November 12,2015 SUBJECT Temporary Extension of Premises for Elks Lodge#2349 The Superstition Fire/Medical District has reviewed the submitted documentation for 2455 N Apache Trail as related to event to be held on February 16, 2016 We would recommend approval of this application based, as always, on good practices for the general safety of all patrons and employees. Applicant shall ensure that all local fire and life safety codes and ordinances are adhered to for the duration of the event Thank you for your notification on this matter Jos ATTN Application Janet Mason From: Janet Mason Sent: Monday, November 16,2015 4:18 PM To: Rudy Esquivias; Dave Zellner;Jeff Robinson;John Suniga (John suniga@sfmd.az.gov) Cc: Larry Kirch;Troy Mullender, Kathy Connelly Subject: Extension of Premises for Elks Lodge date change .•. Ms Cindy Pierson came in today and advised she had put the wrong date down for the Paws 4 Life Chanty Car Show and extension of premises application. Instead of February 16,2016 it should be January 16,2016 Please revise the date on any department recommendation you still have to send in on this Jeff and John,as we have already received your department recommendations, please advise only if this date change will affect your recommendation for this event Thanks, ,Taw Ma OV11 Deputy City Clerk City of Apache Junction 300 E.Superstition Boulevard Apache Junction,AZ 85119 (480)474-5068 Jmason@ajcity.net ..•. 1 Janet Mason From: Jeff Robinson Sent: Monday, November 16, 2015 6:56 PM To: Janet Mason Subject: Re: Extension of Premises for Elks Lodge date change The date change is fine and still no objections from the PD Jeff Robinson Patrol and SWAT Operations Lieutenant Apache Junction Police Department On Nov 16,2015,at 16:18,"Janet Mason"<imasonna aicity net>wrote Ms Cindy Pierson came in today and advised she had put the wrong date down for the Paws 4 Life Charity Car Show and extension of premises application Instead of February 16,2016 it should be January 16, 2016. Please revise the date on any department recommendation you still have to send in on this. Jeff and John, as we have already received your department recommendations, please advise only if this date change will affect your recommendation for this event. Thanks, Jaw Ma4ovv Deputy City Clerk City of Apache Junction 300 E.Superstition Boulevard Apache Junction,AZ 85119 (480)474-5068 imason aicity.net r 1 Janet Mason From: John Suniga <John suniga@sfmd az gov> Sent: Tuesday, November 17,2015 10:58 AM To: Janet Mason Subject: RE Extension of Premises for Elks Lodge date change Good morning Jan, The date change will not affect me. Thank you From:Janet Mason [mailto:Jmason@a)city.netj Sent: Monday, November 16, 2015 4:18 PM To: Rudy Esquivias; Dave Zellner; Jeff Robinson; John Suniga Cc: Larry Kirch;Troy Mullender; Kathy Connelly Subject: Extension of Premises for Elks Lodge date change Ms. Cindy Pierson came in today and advised she had put the wrong date down for the Paws 4 Life Charity Car Show and extension of premises application Instead of February 16,2016 it should be January 16,2016 Please revise the date on any department recommendation you still have to send in on this. Jeff and John,as we have already received your department recommendations,please advise only if this date change will affect your recommendation for this event Thanks, JU.Yv Ma4cvw Deputy City Clerk City of Apache Junction 300 E.Superstition Boulevard •• Apache Junction,AZ 85119 (480)474-5068 jmason@ajcity net The Superstition Fire and Medical District formerly the Apache Junction Fire District has changed email addresses. The email address format is now firstname lastname@sfmd az gov please make this change in your address book i ROLL CALL VOTE NOTES: 1,4 1 J ALL � � l ITEM # MEETING OF MOTION BY: SECONDED BY E- YES NO ABSTAINED I COUNCILMEMBER WILSON VICE MAYOR BARKER COUNCILMEMBER SERDY V� COUNCILMEMBER EVANS v MAYOR INSALACO -F -F UNANIMO IN FAVOR OPPOSED ABSTAINED TOTAL ITEM NO. 4 I MOVE THAT THE APPLICATION FOR A TEMPORARY EXTENSION OF PREMISES FOR ELKS LODGE#2349 FOR JANUARY 16, 2016, SUBMITTED BY RALPH HENDERSON,BE RECOMMENDED FOR(APPROVAL) OR(DENIAL)TO THE ARIZONA DEPARTMENT OF LIQUOR LICENSES AND CONTROL. /'** PUBLIC HEARING 1. For APPLICATION FOR A SPECIAL EVENT LIQUOR LICENSE FOR THE ELKS LODGE FOR THE BEER AND BRAT FEST ON FEBRUARY 25,2016 2. Will CITY CLERK KATHLEEN CONNELLY speak to the Council? 3. Will the applicant or spokesperson please speak to the Council on this item? 4. Is there anyone from the public who wishes to speak on this item? (Are there any "Request to Speak" forms?) 5. If not, this hearing is closed. 6. Is there any discussion? 7. Call for a motion. 8. Call for a second. 9. Roll call vote. ... FF- `� City 300 E Superstition of Apache Junction, Arizona (� Boulevard Agenda Item Cover Sheet Apache Junction,AZ 85119 \ go Agenda Item No 5 File ID: 15-493 Sponsor- Kathy Connelly Agenda Date- 12/1/2015 Index Local/State/Federal Statutory Requirement In Control-City Council Meeting Consideration of an application for a special event liquor license for Elks Lodge#2349 located at 2455 N Apache Trail for a beer and brat feast on February 25, 2016 The next step in the procedure is for the council to have a public hearing and make a recommendation for approval or denial to the Arizona Department of Liquor Licenses and Control Attachments, .... City of Apache Junction,Arizona Page 1 Printed on 1112312015 NOVEMBER 18, 2015 MEMORANDUM TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS THROUGH BRYANT POWELL, CITY MANAGER THROUGH KATHLEEN CONNELLY, CITY CLERK FROM JAN MASON, DEPUTY CITY CLERK SUBJECT AGENDA ITEM FOR DECEMBER 1, 2015: APPLICATION FOR A SPECIAL EVENT LIQUOR LICENSE FOR ELKS LODGE #2349 FOR FEBRUARY 25, 2016 An application for a special event liquor license has been submitted by Mr. Ralph Henderson of Elks Lodge #2349 for the beer and brat feast on February 25, 2016 at 2455 N Apache Trail, Apache Junction. Correspondence has been received from the planning division, police department and fire district, a copy of which is attached. The building division recommendation is pending and will be forwarded upon receipt. The next step in the procedure is for the City Council to hold a public hearing on the application and make a recommendation for approval or denial to be forwarded to the State Department of Liquor Licenses and Control. FOR DLLC USE ONLY RU Event Datels)- ,.,-,� Arizona Department of Liquor Licenses and Control 800 W Washington 5th Floor Event time start/end. Phoenix, AZ 85007-2934 tia�Q o` csR. www.azl;quor.gov 'sFRIt20N► (602) 542-5141 License APPLICATION FOR SPECIAL EVENT LICENSE Fee= $25.00 per day for 1-10 days (consecutive) A service fee of$25.00 will be charged for all dishonored checks (A.R.S § 44-6852) IMPORTANT INFORMATION'This document must be fully completed or it will be returned. The Department of Liquor Licenses and Control must receive this application ten (10) business days prior to the event. If the special event will be held at a location without a permanent liquor license or it the event will be on any portion of a location that is not covered by the existing liquor license,this application must be approved by the local government before submission to the Department of Liquor Licenses and Control(see Section 15). SECTION 1 Name of Organization B.P.O. ELKS #2349 SECTION 2 Non-Profit/IRS Tax Exempt Number: 501(c) (8) B P.O. EL4 GROUP 1156 SECTION 3 The organization is a: (check one box only) ❑Charitable[]Fraternal (must have regular membership and have been in existence for over five (5) years) [DReligious(]Civic (Rotary,College Scholarship) ❑'olitical Party, Ballot Measure or Campaign Committee SECTION 4 Will this event be held on a currently licensed premise and within the already approved premises? Yes ❑No B.P.0 ELKS #2349 14110004 480-985-2349 Name of Business License Number Phone(include Area Code) SECTIONS How Is this special event going to conduct all dispensing,serving,and selling of spirituous liquors? Please read R-19- 318 for explanation (look in special event planning guide) and check one of the following boxes ❑Place license In non-use ODispense and serve all spirituous liquors under retailer's license ❑Dispense and serve all spirituous liquors under special event BSpiit premise between special event and retail location (it not using retail license,submtt a letter of agreement from the agent/owner of the licensed premise to suspend the ricense during the event.If the special event Is only using a portion of premise,agent/owner will need to suspend that portion of the premise.) .CTION 6 What is the purpose of this event? §On-site consumption ❑Off-site (auction) ❑Both SECTION 7 Location of the Event B.P O. ELKS #2349 LOST DUTCHMAN DAYS BEER AND BRAT FEAST Address of Location. 2455 N APACHE TRAIL APACHE JUNCTION PINAL AZ 85119 Sheet city coullm State Zip SECTION 8 Will this be stacked with a wine festival/craft distiller festival? ❑Yes NNo SECTION 9 Applicant must be a member of the qualifying organization and authorized by an Officer, Director or Chairperson of the Organization named In Section 1. (Authorizing signature is required in Section 13) 1 Applicant: HENDERSON RALPH SMITH 09/12/1948 Last first Middle Date of Birth 2 Applicant's mailing address 1899 S. MORENO ST APACHE JUNCTION AZ 85120 sheet City state Zip 3. Applicant's home/cell phone: (480) 250-9382 Applicant's business phone (4�} 250-9382 4 Applicant's email address ralphshenderson@hotmail.com 8/13/2015 Page 1 of 4 Individuals requiring ADA accommodations call(602)542-9027. SECTION 10 1 Has the applicant been convicted of a felony, or had a liquor license revoked within the last five (5) years? Oyes ONO (111 yes,attach explanaBon.) 2, How many special event licenses have been issued to this location this year? 3 (The number cannot exceed 12 events per year,exceptions under A.R.S.§4-203.02(D).) 3. Is the organization using the services of a promoter or other person to manage the event?aes 0No (it yes,attach a copy of the agreement.) 4. List all people and organizations who will receive the proceeds Account for 100%of the proceeds The organization applying must receive 25%of the gross revenues of the special event liquor sales Attach an addtional page if necessary. Name BRO ELKS#2349 Percentage 100% ', Address P O. BOX 459 APACHE JUNCTION AZ 85117 Street cry state IIp Name Percentage. Address Street cN State IIp 5. Please read A R S § 4-203 02 Special event license,rules and R19-1-205 Requirements for a Special Event License. Note:ALL ALCOHOLIC BEVERAGE SALES MUST BE FOR CONSUMPTION AT THE EVENT SITE ONLY. "NO ALCOHOLIC BEVERAGES SHALL LEAVE SPECIAL EVENT UNLESS THEY ARE IN AUCTION SEALED CONTAINERS OR THE SPECIAL EVENT LICENSE IS STACKED WITH WINE/CRAFT DISTILLERY FESTIVAL LICENSE" 6. What type of security and control measures will you take to prevent violations of liquor laws at this event? (list type and number of police/security personnel and type of fencing or control barriers,If applicable) Number of Police 12 Number of Security Personnel []Fencing CDBarriers Explanation APACHE JUNCTION MOUNTED RANGERS SECURITY SECTION 11 Date(s) and Hours of Event May not exceed 10 consecutive days See A.R.S §4-244(15)and (17)for legal hours of service Date Day of Week Event Start License End Time AM/PM Time AM/PM DAY 1• 02/25/2016 THURSDAY 10:OOAM 10:OOPM DAY 2 DAY 3. DAY 4: DAY 5 DAY 6 DAY 7. DAY 8 DAY 9. DAY 10 8/13/2015 Page 2 of 4 Individuals requiring ADA accommodations call(602)542-9027 Area Needed to for Lost Dutchman Days Lost Dutchman Blvd -- - - - - - - - - - 7:,T - =21 "Brats .. I.............. . Exit Entance; =7-a Door.- (C) 0 Extended Area Requested 00 Elks Lodge ,(:p 0 � FTI 110 iv Fenced Patio Security Will be Posted Where Symbois Are Roped Off Nola SECTION 13 To be completed only by an Officer,Director or Chairperson of the organization named In Section 1 RQ(.p(f srn lT� D .Sa� declare that I am on OFFICER, DIRECTOR, or CHAIRPERSON (WKA Fu/Name) ng the applicant listed in Section 9, to apply on behalf of the foregoing organization for a Special Event U or Li nse X �.=%L. 10 2. i1, proZ. ms �� lire/Poirion Dale Plane# The foregoing instrument was acknowledged before me this :Z'7 DayState Z County of &44 Z L, MICHAEL M MILEM JR A ;_% _ Notary Public-Arizona My Commission Expires on. ( ZJe �' ,�"- o y Comm Expires Aug 12,2018 SECTION 14 This section Is to►1be completed only by the applicant named in Section 9. l �� c5,-.rf 6 declare that I am the APPLICANT filing this application as (Prof Ful Name) Lis - ection 9 1 have read the application and the contents and all statements are true, correct and omplet . X � ��DzsG 93 z. (signdae) me/Posibn Dale Phone# The ublic Arizona foregoing instrument was acknowledged before me this 7 Day #AaW State 7 County of Pme 1. ' MICHAEL blic 1LEM JR Notary P rr Pinal County p MY Commission Expires on: '(U6( Z';t M Comm Expires Aug12,2018 ode Please contact the local governing board for additional application requirements and submission deadlines Additional licensing fees may also be required before approval may be granted. For more information, please contact your local jurisdiction SECTION 15 Local Governing Body Approval Section 1, recommend❑APPROVAL ❑DISAPPROVAL (Govemmert Olydal) on behalf of (Ch.Tovm,County) SfDnoh+re Date Phone FOR DEPARTMENT OF LIQUOR LICENSES AND CONTROL USE ONLY ❑APPROVAL ❑ DISAPPROVAL BY: DATE: A.R.S.§41.1030. invgRdit of rules not made according to thB chapter prohibited agency action• Proh)bRed acts by state employees,enforcement:notice B An agency shall not base a licensing decision in whole or in part on a licensing requirement or condition that is not specifically authorized by statute,rule or state tribal gaming compact A general grant of authority in statute does not constitute a basis for imposing a licensing requirement or condition unless a rule is made pursuant to that general grant of authority that specificalty authorizes the requirement or condition D THIS SECTION MAYBE ENFORCED IN A PRIVATE CIVIL ACTION AND RELIEF MAYBE AWARDED AGAINST THE STATE.THE COURT MAY AWARD REASONABLE ATTORNEY FEES,DAMAGES AND ALL FEES ASSOCIATED WITH THE LICENSE APPLICATION TO A PARTY THAT PREVAILS IN AN ACTION AGAINST THE STATE FOR A VIOLATION OF THIS SECTION E A STATE EMPLOYEE MAY NOT INTENTIONALLY OR KNOWINGLY VIOLATE THIS SECTION A VIOLATION OF THIS SECTION IS CAUSE FOR DISCIPLINARY ACTION OR DISMISSAL PURSUANT TO THE AGENCY'S ADOPTED PERSONNEL POLICY F THIS SECTION DOES NOT ABROGATE THE IMMUNITY PROVIDED BY SECTION 12-820.01 OR 12-820.02 8/13M 15 Page 4 of 4 individuals requiring ADA accommodations call(602)542-9027 TO: ARIZONA DEPARTMENT OF LIQUOR LICEMSES & CONTROL, The B. P. 0. ELKS #2349, license # 14110004, Agrees to suspend there liquor license on 02/25/2016J. In the area on the attached diagram for the hours of 10:O0am to 10:OOpm. B. O. P. Elks Lodge #2349 tic Agent, Ralph Smith Henderson r JR. Home of the Superstition Mountains NP November 4, 2015 Ralph Henderson Apache Junction Elks Lodge#2349 1899 S. Moreno Street Apache Junction, AZ 85120 Dear Mr. Henderson Please be advised that your application for a Special Event Liquor License for Elks Lodge #2349 for the Beer and Brat Feast to be held February 25, 2016, at the Elks Lodge, 2455 N Apache Trail, has been scheduled for a public hearing The Apache Junction City Council will hold a public hearing on December 1, 2015, at 7.00 p m in the City Council Chambers, 300 E. Superstition Blvd , Apache Junction, at which time recommendation for approval or disapproval will be made to be forwarded to Arizona Department of Liquor Licenses and Control. Your attendance is requested should council have any questions on this application If you have any questions concerning this matter, please contact my office at (480) 982-8002. Sincerely, Kathleen Connelly City Clerk • Voice(480)982-8002 • FAX(480)982-7018•TDD(480)983-0095 • www.aicity net 300 E Superstition Boulevard, Apache Junction,AZ 85119 NOVEMBER 4, 2015 MEMORANDUM TO- DEPARTMENT OF PUBLIC SAFETY, ADMIN SGT. PLANNING DIVISION SUPERSITITION FIRE AND MEDICAL DISTRICT BUILDING DIVISION THROUGH: KATHLEEN CONNELLY, CITY CLERK FROM: JAN MASON, DEPUTY CITY CLERK SUBJECT: APPLICATION FOR A SPECIAL EVENT LIQUOR LICENSE FOR ELKS LODGE #2349 FOR THE BEER AND BRAT FEAST Mr. Ralph Henderson has submitted an application for a special event liquor license for the Beer and Brat Feast to be held on February 25, 2016, at the Elks Lodge, 2455 N. Apache Trail, Apache Junction Please conduct the necessary inspections and submit your recommendation be email by Tuesday, November 17, in order for this item to be placed on the agenda for the City Council meeting of December 1, 2015. Janet Mason From: Rudy Esquivias Sent: Wednesday, November 18, 2015 328 PM To: Janet Mason, Dave Zellner;Jeff Robinson;John Suniga oohn.suniga@sfmd az.gov) Cc: Larry Kirch, Troy Mullender; Kathy Connelly;Anne Wenk; Denise Moulson Subject: RE Special event liquor license for the Elks for the Beer and Brat Feast Jan: The Planning Division has no objections to this one-time event They have had successful, well run, similar events in the past. Senior Planner/Zoning Administrator City of Apache Junction 300 E. Superstition Blvd. Apache Junction, AZ 85119 480-474-2645 resquivias@a]city.net SERVICE OVER AND ABOVE THE REST (Development Services Department office hours: Monday through Thursday from 7:00am to 6.00pm, closed Fridays and Holidays ) From: Janet Mason Sent: Wednesday, November 04, 2015 5 28 PM To: Rudy Esquivias, Dave Zellner; Jeff Robinson; John Suniga (john.suniga@sfmd.az.gov) Cc: Larry Kirch; Troy Mullender, Kathy Connelly; Anne Wenk, Denise Moulson Subject: Special event liquor license for the Elks for the Beer and Brat Feast I have received an application for a special event liquor license for the Beer and Brat Feast on February 25, 2016 by the Elks. Please have your department recommendation to me no later than Tuesday, November 17 in order for this item to be on the December 1 agenda Thanks. Jaw Ma cvv Deputy City Clerk City of Apache Junction 300 E. Superstition Boulevard Apache Junction,AZ 85119 (480)474-5068 1mason@aicity.net 1 Janet Mason From: Jeff Robinson Sent: Thursday, November 05,2015 9.48 AM To: Janet Mason Subject: FW.Apache Junction Elks Lodge Lost Dutchman Day Beer and Brats From:Jeff Robinson Sent:Tuesday, November 03, 2015 11.05 AM To:Anna McCray Cc:Thomas Kelly(tkelly@AJCity Net) Subject:Apache Junction Elks Lodge Lost Dutchman Day Beer and Brats Anna the police department has no objections to the Lost Dutchman Day Beer and Brats day to be held by the Elks lodge on February 25,2016 This is an annual event that is always well attended and well-staffed by the Arizona Rangers and Elks personnel. Jeff Robinson Patrol and SWAT Operations Lieutenant Apache Junction Police Department 4 as"" This message and the information within is intended for the recipient If you received this email in error,please notify the sender and then delete the email Emails generated by council members or City staff pertaining to City business are public records and are preserved according to the City's records retention schedule To ensure compliance with the Open Meeting Low,members of the City Council should not forward email correspondence to other members of the Council Members of the Council and other public bodies may reply to this message,but should not copy other members of the public body. 1 Superstition Fire & Medical District 3700 E 161 Avenue, Apache Junction, AZ 85119 Phone (480) 982-1299, Fax (480) 982-3268 40 www sfmd.az.gov MEMORANDUM TO Janet Mason, Deputy City Clerk City of Apache Junction 300 E Superstition Blvd. Apache Junction,AZ 85119 FROM John Suniga,Deputy Fire Marshal DATE November 12,2015 SUBJECT: Temporary Extension of Premises for Elks Lodge#2349 The Superstition Fire/Medical District has reviewed the submitted documentation for 2455 N Apache Trail as related to event to be held on February 27, 2016. We would recommend approval of this application based, as always,on good practices for the general safety of all patrons and employees. Applicant shall ensure that all local fire and life safety codes and ordinances are adhered to for the duration of the event. Thank you for your notification on this matter Jos ATTN• Application ROLL CALL VOTE J NOTES: - A, ITEM # r MEETING OF MOTION BY: SECONDED BY Y S NO ABSTAINED VICE MAYOR BARKER COUNCILMEMBER WILSON COUNCILMEMBER EVANS t , COUNCILMEMBER SERDY MAYOR INSALACO UNANIMO S IN FAVOR OPPOSED ABSTAINED TOTAL ITEM NO. 5 I MOVE THAT THE APPLICATION FOR A SPECIAL EVENT LIQUOR LICENSE FOR ELKS LODGE#2349 FOR FEBRUARY 25, 2016, SUBMITTED BY RALPH HENDERSON, BE RECOMMENDED FOR(APPROVAL) OR(DENIAL) TO THE ARIZONA DEPARTMENT OF LIQUOR LICENSES AND CONTROL. PUBLIC HEARING 1. For APPLICATION FOR A SPECIAL EVENT LIQUOR LICENSE FOR THE ELKS LODGE FOR THE RODEO DANCE ON FEBRUARY 27,2016 2. Will CITY CLERK KATHLEEN CONNELLY speak to the Council? 3. Will the applicant or spokesperson please speak to the Council on this item? 4. Is there anyone from the public who wishes to speak on this item? (Are there any "Request to Speak" forms?) 5. If not, this hearing is closed. 6. Is there any discussion? 7. Call for a motion. 8. Call for a second. 9. Roll call vote. ►� City of Apache Junction, Arizona 300E Superstition Boulevard Agenda Item Cover Sheet Apache Junction,AZ 85119 =A Agenda Item No.6. Z File ID. 15-494 Sponsor: Kathy Connelly Agenda Date 12/1/2015 Index- Local/State/Federal Statutory Requirement In Control. City Council Meeting Consideration of an application for a special event liquor license for Elks Lodge#2349 located at 2455 N Apache Trail for a rodeo dance on February 27, 2016 The next step in the procedure is for the council to hold a public hearing and make a recommendation for approval or denial to be forwarded to the Arizona Department of Liquor Licenses and Control Attachments- City of Apache Junction,Arizona Pagel Printed on 1112312015 NOVEMBER 18, 2015 MEMORANDUM TO. HONORABLE MAYOR AND CITY COUNCIL MEMBERS THROUGH. BRYANT POWELL, CITY MANAGER THROUGH. KATHLEEN CONNELLY, CITY CLERK FROM- JAN MASON, DEPUTY CITY CLERK SUBJECT. AGENDA ITEM FOR DECEMBER 1, 2015. APPLICATION FOR A SPECIAL EVENT LIQUOR LICENSE FOR ELKS LODGE #2349 FOR FEBRUARY 27, 2016 An application for a special event liquor license has been submitted by Mr Ralph Henderson of Elks Lodge #2349 for the rodeo dance on February 27, 2016 at 2455 N. Apache Trail, Apache Junction. Correspondence has been received from the planning division, police department and fire district, a copy of which is attached. The building division recommendation is pending and will be forwarded upon receipt The next step in the procedure is for the City Council to hold a public hearing on the application and make a recommendation for approval or denial to be forwarded to the State Department of Liquor Licenses and Control. FOR DLLC USE ONLY �OA UrFk� Event Date(s) r Arizona Department of Liquor Licenses and Control 800 W Washington 5th Floor Event time start/end. ` - Phoenix, AZ 85007-2934 CSR gyocaw�' www.azliquor.gov �AIzoNP (602) 542-5141 License APPLICATION FOR SPECIAL EVENT LICENSE Fee= $25.00 per day for 1-10 days (consecutive) A service fee of$25 00 will be charged for all dishonored checks (A R S § 44-6852) IMPORTANT INFORMATION: This document must be fully completed or it will be returned_ . The Department of Liquor Licenses and Control must receive this application ten (10) business days prior to the event. If the special event will be held at a location without a permanent liquor license or if the event will be on any portion of a location that is not covered by the existing liquor license,this application must be approved by the local government before submission to the Department of Liquor Licenses and Control(see Section 15) SECTION 1 Name of Organization- B.P.O. ELKS #2349 SECTION 2 Non-Profit/IRS Tax Exempt Number- 501(c) (8) B.P.O. ELKS GROUP 1156 SECTION 3 The organization is a (check one box only) ❑Charitable❑✓ Fraternal (must have regular membership and have been in existence for over five (5) years) ❑Religious❑Civic (Rotary, College Scholarship) []Political Party, Ballot Measure or Campaign Committee SECTION 4 Will this event be held on a currently licensed premise and within the already approved premises?❑✓ Yes ❑No B.P.O. ELKS #2349 14110004 480-985-2349 Name of Business License Number Phone(include Area Code) SECTION 5 How is this special event going to conduct all dispensing, serving, and selling of spintuous liquors? Please read R-19- 318 for explanation (look in special event planning guide) and check one of the following boxes. ❑Place license in non-use ❑Dispense and serve all spirituous liquors under retailer's license ❑Dispense and serve all spirituous liquors under special event @Split premise between special event and retail location (If not using retail license,submit a letter of agreement from the agent/owner of the licensed premise to suspend the license during the event.If the special event is only using a portion of premise,agent/owner will need to suspend that portion of the premise.) SECTION 6 What is the purpose of this event? @On-site consumption ❑Off-site (auction) ❑Both SECTION 7 Location of the Event. B.P.O. ELKS #2349 RODEO DANCE Address of Location- 2455 N APACHE TRAIL APACHE JUNCTION PINAL AZ 85119 Street City COUNTY State Zip SECTION 8 Will this be stacked with a wine festival/craft distiller festival? ❑Yes @No SECTION 9 Applicant must be a member of the qualifying organization and authorized by an Officer, Director or Chairperson of the Organization named in Section 1 (Authorizing signature is required in Section 13) 1 Applicant HENDERSON RALPH SMITH 09/12/1948 Last First Middle Date of Birth 2 Applicant's mailing address. 1899 S. MORENO ST APACHE JUNCTION AZ 85120 Street City State Zip 3 Applicant's home/cell phone. (480) 250-9382 Applicant's business phone (480) 250-9382 4 Applicant's email address ralphshenderson@hotmail.com 8/13/2015 Page 1 of 4 Individuals requiring ADA accommodations call (602)542-9027 .-e SECTION 10 1 Has the applicantbeen convicted of a felony, or had a liquor license revoked within the last five (5) years? u 1 es [Z]No (If yes,attach explanation) 2 How many special event licenses have been issued to this location this year? 3 (The number cannot exceed 12 events per year;exceptions under A R.S §4-203.02(D).) 3 Is the organization using the services of a promoter or other person to manage the event?Dyes ❑✓ No (If yes,attach a copy of the agreement) 4. List all people and organizations who will receive the proceeds. Account for 100%of the proceeds.The organization applying must receive 25%of the gross revenues of the special event liquor sales Attach an additional page if necessary Name B P O ELKS #2349 Percentage: 100% Address P. O. BOX 459 APACHE JUNCTION AZ 85117 Street city State rip Name Percentage Address Street city State Tip 5. Please read A.R.S. § 4-203 02 Special event license, rules and R19-1-205 Requirements for a Special Event License. Note:ALL ALCOHOLIC BEVERAGE SALES MUST BE FOR CONSUMPTION AT THE EVENT SITE ONLY. "NO ALCOHOLIC BEVERAGES SHALL LEAVE SPECIAL EVENT UNLESS THEY ARE IN AUCTION SEALED CONTAINERS OR THE SPECIAL EVENT LICENSE IS STACKED WITH WINE /CRAFT DISTILLERY FESTIVAL LICENSE" 6 What type of security and control measures will you take to prevent violations of liquor laws at this event? (List type and number of police/security personnel and type of fencing or control barriers,If applicable) Number of Police 12 Number of Security Personnel ❑Fencing D✓ Barriers Explanation APACHE JUNCTION MOUNTED RANGERS SECURITY SECTION 11 Date(s) and Hours of Event. May not exceed 10 consecutive days. See A R S § 4-244(15) and (17) for legal hours of service Date Day of Week Event Start License End Time AM/PM Time AM/PM DAY 1. 02/27/2016 SATURDAY 5 OOPM 12:OOAM DAY 2* DAY 3. DAY 4 DAY 5 DAY 6 DAY 7 DAY 8 DAY 9* DAY 10 8/13/2015 Page 2 of 4 Individuals requiring ADA accommodations call(602)542-9027. Lost Dutchman Blvd I I If Elks Lade r r j I r Fenced Patio I I i I Parking for CarsPww r Security Will be Posted Where Symbols Are Roped Off Area �- SECTION 13 To be completed only by an Officer, Director or Chairperson of the organization named in Section 1 RALPH SMITH HENDERSON declare that I am an OFFICER, DIRECTOR, or CHAIRPERSON (Print Full Name) a p w ng the appli nt listed in Section 9, to apply on behalf of the foregoing organization for a Special Event Li uor Li nse X Dcri� ` , Z.1- �. Tate/Posiion Dale Phone 8 The foregoing instrument was acknowledged before me this C 7 State 14 Z County of AhX L Day Mom Yew MICHAEL M MILEM JR My Commission Expires on. uE: 12 t Z-) _ Notary Public -Arizona L, Dafe SigVy,- pubic Pinal County My Comm Expires Aug 12, 2018 SECTION 14 This section is to be completed only by the applicant named in Section 9 RALPH SMITH HENDERSON declare that I am the APPLICANT filing this application as (PrW Full Name) li ed in Se tion 9. ave read the application and the contents and all statements are true, correct and c mplete (Signature) Tithe/Podson Dale Phone# The foregoing instrument was acknowledged before me this 2 -7 00— LDC s- State A Z County of Day Month Year �1,' ^ MICHAEL M MILEM J My Commission Expires on./ram/Z 4)`-t zon Date S46atmeof J Pinal County i , 2018 Please contact the local governing board for additional application requirements and licensing fees may also be required before approval may be granted. For more information, please contact your local jurisdiction http//www.azliguor qov/assets/documents/homepage docs/spec event links pdf SECTION 15 Local Governing Body Approval Section I, recommend❑APPROVAL ❑DISAPPROVAL (Government Official) (Tile) on behalf of (City,Town,County) Signature Date Phone FOR DEPARTMENT OF LIQUOR LICENSES AND CONTROL USE ONLY ❑APPROVAL ❑ DISAPPROVAL BY- DATE A.R.S §41-1030 Invalidity of rules not made according to this chanter:prohibited agency action, prohibited acts by state emMovees:enforcement,notice B An agency shall not base a licensing decision in whole or in part on a licensing requirement or condition that is not specifically authorized by statute,rule or state tribal gaming compact A general grant of authority in statute does not constitute a basis for imposing a licensing requirement or condition unless a rule is made pursuant to that general grant of authority that specifically authorizes the requirement or condition D. THIS SECTION MAY BE ENFORCED IN A PRIVATE CIVIL ACTION AND RELIEF MAY BE AWARDED AGAINST THE STATE THE COURT MAY AWARD REASONABLE ATTORNEY FEES, DAMAGES AND ALL FEES ASSOCIATED WITH THE LICENSE APPLICATION TO A PARTY THAT PREVAILS IN AN ACTION AGAINST THE STATE FOR A VIOLATION OF THIS SECTION E A STATE EMPLOYEE MAY NOT INTENTIONALLY OR KNOWINGLY VIOLATE THIS SECTION A VIOLATION OF THIS SECTION IS CAUSE FOR DISCIPLINARY ACTION OR DISMISSAL PURSUANT TO THE AGENCY'S ADOPTED PERSONNEL POLICY F THIS SECTION DOES NOT ABROGATE THE IMMUNITY PROVIDED BY SECTION 12-820 01 OR 12-820 02 8/13/2015 Page 4 of 4 Individuals requiring ADA accommodations call (602)542-9027. TO: ARIZONA DEPARTMENT OF LIQUOR LICEMSES & CONTROL, The B. P. 0. ELKS #2349, license # 14110004, Agrees to suspend there liquor license on 02/27/2016, In the area on the attached diagram for the hours of 5:OOPM to 12:OOAM. B. 0. P. Elks Lodge #2349 lice n e Agent, Ralph Smith Henderson lei*0� U Home of the Superstition Mountains q OAP November 5, 2015 Ralph Henderson Apache Junction Elks Lodge #2349 1899 S. Moreno Street Apache Junction, AZ 85120 Dear Mr. Henderson- Please be advised that your application for a Special Event Liquor License for Elks Lodge #2349 for the Rodeo Dance to be held February 27, 2016, at the Elks Lodge, 2455 N. Apache Trail, has been scheduled for a public hearing The Apache Junction City Council will hold a public hearing on December 1, 2015, at 7-00 p m in the City Council Chambers, 300 E. Superstition Blvd , Apache Junction, at which time recommendation for approval or disapproval will be made to be forwarded to Arizona Department of Liquor Licenses and Control. Your attendance is requested should council have any questions on this application. If you have any questions concerning this matter, please contact my office at (480) 982-8002. Sincerely, Kathleen Connelly City Clerk •Voice (480) 982-8002 • FAX (480)982-7018 •TDD (480) 983-0095 • www ajcity net 300 E Superstition Boulevard, Apache Junction,AZ 85119 NOVEMBER 5, 2015 MEMORANDUM TO- DEPARTMENT OF PUBLIC SAFETY, ADMIN. SGT. PLANNING DIVISION SUPERSITITION FIRE AND MEDICAL DISTRICT BUILDING DIVISION THROUGH- KATHLEEN CONNELLY, CITY CLERK 4-40' FROM. JAN MASON, DEPUTY CITY CLERK SUBJECT. APPLICATION FOR A SPECIAL EVENT LIQUOR LICENSE FOR ELKS LODGE #2349 FOR THE RODEO DANCE Mr Ralph Henderson has submitted an application for a special event liquor license for the Beer and Brat Feast to be held on February 27, 2016, at the Elks Lodge, 2455 N. Apache Trail, Apache Junction Please conduct the necessary inspections and submit your recommendation be email by Tuesday, November 17, in order for this item to be placed on the agenda for the City Council meeting of December 1, 2015 Janet Mason From: Rudy Esquivias Sent: Wednesday, November 18, 2015 324 PM To: Janet Mason, Dave Zellner,Jeff Robinson,John Suniga (john suniga@sfmd az gov) Cc: Larry Kirch, Troy Mullender; Kathy Connelly Subject: RE- special event liquor license for the Elks for the Rodeo Dance Jan The Planning Division has no concerns or objections to this request. There have been many similar events in the past with no problems of which we are aware. Senior Planner/Zoning Administrator City of Apache Junction 300 E. Superstition Blvd. Apache Junction, AZ 85119 480-474-2645 resquivias@ajcity net SERVICE OVER AND ABOVE THE REST (Development Services Department office hours Monday through Thursday from 7 OOam to 6 OOpm, closed Fridays and Holidays. ) From: Janet Mason Sent: Thursday, November 05, 2015 12:33 PM To: Rudy Esquivias; Dave Zellner; Jeff Robinson; John Suniga Oohn.suniga@sfmd.az.gov) Cc: Larry Kirch; Troy Mullender, Kathy Connelly Subject: special event liquor license for the Elks for the Rodeo Dance I have received a second special event liquor license application for a rodeo dance on February 27, 2015. Please have your department recommendation to me no later than Tuesday, November 17, in order for this item to be on the December 1 agenda Thanks jaw Ma4oi v Deputy City Clerk City of Apache Junction 300 E Superstition Boulevard Apache Junction,AZ 85119 (480)474-5068 imason@alcity.net 1 Ask .m. Janet Mason From: Jeff Robinson Sent: Monday, November 09, 2015 1016 AM To: Janet Mason Cc: Troy Mullender;Thomas Kelly Subject: RE- special event liquor license for the Elks for the Rodeo Dance The police department has no objections to the Rodeo Dance to be held at the Apache Junction Elks Lodge on February -4Q, 2016 From:Janet Mason Sent:Thursday, November 05, 2015 12.33 PM To: Rudy Esquivias; Dave Zellner,Jeff Robinson,John Suniga (john.suniga@sfmd az gov) Cc: Larry Kirch;Troy Mullender; Kathy Connelly Subject:special event liquor license for the Elks for the Rodeo Dance I have received a second special event liquor license application for a rodeo dance on February 27, 2015. Please have your department recommendation to me no later than Tuesday, November 17, in order for this item to be on the December 1 agenda Thanks. Jaw Ma4o-w Deputy City Clerk City of Apache Junction 300 E.Superstition Boulevard Apache Junction,AZ 85119 (480)474-5068 *mason@aicity.net 1 Superstition Fire & Medical District 3700 E, 16t"Avenue, Apache Junction, AZ 85119 ► Phone (480) 982-1299, Fax (480) 982-3268 www.sfmd.az.gov MEMORANDUM TO Janet Mason, Deputy City Clerk City of Apache Junction 300 E. Superstition Blvd Apache Junction, AZ 85119 FROM. John Suniga, Deputy Fire Marshal DATE- November 12, 2015 SUBJECT, Temporary Extension of Premises for Elks Lodge#2349 The Superstition Fire/Medical District has reviewed the submitted documentation for 2455 N. Apache Trail as related to event to be held on February 27, 2016 We would recommend approval of this application based, as always,on good practices for the general safety of all patrons and employees Applicant shall ensure that all local fire and life safety codes and ordinances are adhered to for the duration of the event Thank you for your notification on this matter Jos ATTN• Application ROLL CALL VOTE NOTES: � 1 l ITEM # MEETING F MOTION BY: SECONDED BY lLe��A TES NO ABSTAINED COUNCILMEMBER SERDY G eeliNe COUNCILMEMBER EVANS U COUNCILMEMBER WILSON VICE MAYOR BARKER MAYOR INSALACO UNANIM US IN FAVOR OPPOSED ABSTAINED TOTAL ..•. ITEM NO. 6 I MOVE THAT THE APPLICATION FOR A SPECIAL EVENT LIQUOR LICENSE FOR ELKS LODGE#2349 FOR FEBRUARY 27, 2016, SUBMITTED BY RALPH HENDERSON, BE RECOMMENDED FOR(APPROVAL) OR(DENIAL) TO THE ARIZONA DEPARTMENT OF LIQUOR LICENSES AND CONTROL. FINAL PLAT "OLD WEST MARKETPLACE" A RE-PLAT OF"APACHE JUNCTION PLAZA"BOOK 10 OF MAPS, PAGE 41, RECORDS OF PINAL COUNTY,ARIZONA, TOGETHER WITH CERTAIN PARCELS OF LAND LOCATED WITHIN THE NORTHWEST QUARTER OF THE SOUTHWEST QUARTER OF SECTION 21 TOWNSHIP 1 NORTH, RANGE 8 EAST, OF THE GILA AND SALT RIVER BASE AND MERIDIAN, FINAL COUNTY ARIZONA oEalcArloN: SUPERSTITION BOULEVARD NOTES: STATE OF ARIZONA ) 1, THE MAINTENANCE OF LANDSCAPING WITHIN THE PUBLIC RIGHT-OF-WAY TO THE BACK } 55 OF CURB SHALL BE THE RESPONSIBILITY OF THE PROPERTY OWNERS'ASSOCIATION, COUNTY OF MARICOPA ) 2. CONSTRUCTION WITHIN UTILITY EASEMENTS SHALL BE LIMITED TO UTILITIES, REMOVABLE KNOW ALL MEN BY THESE PRESENTS: FENCES A140 DRIVEWAYS. THAT WGG PARTNERS. LLC. A DELAWARE LIMITED LIABILITY COMPANY. AS OWNER, DOES 0 JUNCTION ST 3. NO STRUCTURES, EARTHWORK OR OTHER CONSTRUCTION WILL BE CARRIED OUT it) a DRAINAGE PATHS AS SHOWN ON THE APPROVED IMPROVEMENT PLANS AND, EXCEPT HEREBY PUBLISH THIS FINAL PLAT FOR 'OLD WEST MARKETPLACE", A RE-PLAT OF 0 0 AS MAY BE APPROVED BY THE DEVELOPMENT SERVICES PROJECT ENGINEER; FENCING "APACHE JUNCTION PLAZA" BOOK 10 OF MAPS, PAGE 41, RECORDS OF FINAL COUNTY, 2ND AVE, O WILL BE LIMITED TO WIRE-STRAND OR BREAK-AWAY SECTIONS THAT CANNOT IMPEDE ARIZONA. TOGETHER WITH CERTAIN PARCELS OF LAND LOCATED WITHIN THE NORTHWEST 0 WATER FLOW OR COLLECT DEBRIS. VEGETATION SHALL NOT BE PLANTED NOR ALLOWED QUARTER OF THE SOUTHWEST OUARTER OF SECTION 21, TOWNSHIP 1 NORTH, RANGE 8 a SUBJECT c TO GROW WITHIN DRAINAGE PATHS WHICH WOULD OBSTRUCT THE FLOW Of WATER. EAST, OF THE GILA AND SALT RIVER BASE AND MERIDIAN, FINAL COUNTY, ARIZONA, AS �'D PROPERTY a a SHOWN HEREON, AND HEREBY DECLARES THAT THIS PLAT SETS FORTH THE LOCATION AND kt z 4. MAINTENANCE OF THE DRAINAGE STRUCTURES AND AREAS WITHIN THE LOTS. PUBLIC GIVES THE DIMENSIONS OF EACH OF THE STREETS, LOTS, TRACTS AND EASEMENTS 00 ST > a RIGHTS-OF-WAY, AIJD EASEMENTS SHALL BE THE RESPONSIBILITY OF THE "OLD WEST CONSTITUTING SAME, AND THAT EACH OF THE STREETS, LOTS, TRACTS AND EASEMENTS in yJyr 0 MARKETPLACE PROPERTY OWNERS' ASSOCIATION"AS DESCRIBED IN THE COVENANTS SHALL BE KNOWN BY THE NAME, NUMBER, OR LETTER GIVEN TO IT RESPECTIVE,Y ON SAID CONDITIONS& RESTRICTIONS (CC&Rs). SHOULD THE ASSOCIATION NOT ADEQUATELY PLAT. BROADWAY AVENUE MAINTAIN THEM, THE GOVERNING ENTITY HAVING JURISDICTION OVER THE AREA, AT ITS DISCRETION, MAY ENTER UPON AND MAINTAIN THE DRAINAGE STRUCTURES AND AREAS. AND THAT WGG PARTNERS. LLC. A DELAWARE LIMITED LIABILITY COMPANY, AS OWNER, AND CHARGE THE PROPERTY OWNERS' ASSOCIATION THE COST OF THE MAINTENANCE. HEREBY EMENDEDICATES TS SHOwS ON SAID PUBLIC LAT. FOR USE AS SUCH, THE STREET RIGHTS-OF-WAY ANDEAS VICINITY MAP AN EASEMENT FOR EMERGENCY VEHICULAR ACCESS IS HEREBY DEDICATED TO THE CITY OF N.VS APACHE JUNCTION ACROSS ALL LOTS. EASEMENTS ARE DEDICATED AS SHOWN ON THIS PLAT. IN WITNESS WHEREOF: SHEET INDEX: AREAS: WGG PARTNERS, LLC, A DELAWARE LIMITED LIABILITY COMPANY, AS OWNER, HAS HERETO CAUSED ITS NAME TO BE AFFIXED AND THE SAME TO BE ATTESTED BY THE SIGNATURE OF SHEET 1 OF 3:.... ....COVER SHEET LOT 1_ 578.037 SQUARE FEET OR 13.27 ACRES MORE OR LESS SHEET 2 OF I.-, .............PLAT DETAIL LOT 2 76,718 SQUARE FEET OR 1 76 ACRES MORE OR LESS. THE UNDER5IGNED OFFICER THIS __- DAY OF ----------------, 2015 SHEET 3 OF 3: PLAT DETAIL LOT 3 49,119 SQUARE FEET OR 1.13 ACRES MORE OR LESS. BY;-___--------------------- LOT 4: 33,005 SQUARE FEET OR 0.76 ACRES MORE OR LESS. LOT 5. 38,000 SQUARE FEET OR 0.87 ACRES MORE OR LESS. ITS:--------------------------- LOT 6: 35,119 SQUARE FEET OR 0.81 ACRES MORE OR LESS. APPROVALS: OLD WEST MARKETPLACE: TOTAL NET AREA:809,998 SQUARE FEET OR 18.60 ACRES MORE OR LESS. ACKNOWLEDGEMENT: APPROVED BY THE COUNCIL OF THE C11' OF APACHE JUNCT DN, ARIZONA TH S LOT 7: 59.177 SQUARE FEET OR 1.36 ACRES MORE OR LESS. ON THIS ________DAY OF ________, 20__, BEFORE ME. THE UNDERSIGNED, PERSONALLY __ DAY OF ----- -------- --------, 20 AND THE CITY DEDICATED R/W: 54,465 SQUARE FEET OR 1.25 ACRES MORE OR LESS. APPEARED_________________________________________, WHO ACKNOWLEDGED COUNCIL ACCEPTS THE RIGHTS-OF-WAY DEDICATED HEREIN ON BEHALF OF THE OVERALL TOTAL GROSS AREA:923,641 SQUARE FEET OR 21.20 ACRES MORE OR LESS. HIMSELF/HERSELF TO BE THE PERSON WHOSE NAME IS SUBSCRIBED TO THE INSTRUMENT WITHIN, AND PUBLIC. THE SUBDIVIDER HAS PROVIDED A CERTIFICATE OF ASSURED WATER SUPPLY OVERALL TOTAL NET AREA:869,776 SQUARE FEET OR 19.95 ACRES MORE OR LESS. WHO EXECUTED THE FOREGOING INSTRUMENT FOR THE PURPOSES THEREIN CONTAINED. AS REQUIRED BY ARIZONA REVISED STAIUT£S 45.576 OR EVIDENCE --- -N WITNESS WHEREOF, I HAVE HEREUNTO SET MY HAND AI1D OFFICIAL SEAL. THAT THE AREA HAS BEEN DESIGNATED BY THE ARZONA DEPARTMENT OF WATER RESOURCES AS HAVING AN ASSURED WATER SUPPLY. ------------------------------------ NOiARY PUBLIC BY: ------------------------------------------- SURVEYOR CERTIFICATION: MAYOR MY COMMISSION EXPIRES: ATTEST: THIS IS TO CERTIFY THAT THIS PLAT IS A CORRECT REPRESENTATON OF ALL THE --------------------`---------`--------- EXTERIOR BOUNDARIES OF LAND SURVEYED AND THE SUBO.VISION OF IT, THAT I -------------------- -------- CITY CLERK HAVE PREPARED THE DESCRIPTION OF THE LAND SHOWN ON THE P.AT AND I HEREBY CERTIFY TO ITS CORRECTNESS AND THAT ALL LOTS ARE STAKED OR WILL ENGINEER CERTIFICATION: AFTERARECORRDATION MONUMENTS ARE SET OR WILL BE SET WITHIN ONE (1) YEAR THIS FINAL PLAT HAS BEEN CHECKED FOR CONFORMANCE WITH THE REQUIREMENTS RYAN D. GILBERT, RLS OF THE LAND DEVELOPMENT CODE AND ANY OTHER APPLICABLE ORDINANCE AND REGISTERED LAND SURVEYOR NO. 54333 �\o REGULATIONS AND THAT ASSURANCES HAVE BEEN PROVIDED FOR IMPROVEMENTS IN GILBERT LAND SURVEYING, PLC suns 4361 S. SQUIRES LANE o�xlo. THE AMOUNT OF S _ GILBERT, AZ 85297 a�O Kl1 f� " ✓ O BASIS OF BEARING: WE TLOPNENT SERVICES PROJECT ENGINEER- -DATF THE BASIS OF BEARING USED FOR THIS SURVEY IS THE WEST LINE OF THE SOUTHWEST QUARTER OF SECTION 21. TOWNSHIP I NORTH, RANGE 8 EAST, PINAL COUNTY, ARIZONA PER VESTING DEED 140. 2013-057 7 71, RECOPOS OF PINAL COUNTY, ARIZONA. j FINAL PLAT "OLD WEST MARKETPLACE" SAID BEARING — NORTH 00' 00' 05" WEST —�� A RE-PLAT OF'APACHE JUNCTION PLAZA'SK. 10,PG.41,P.C.R.,TOGETHER WITH CERTAIN PARCELS OF LAND LOCATED WITHIN THE NW 114 OF THE SW 114 OF SEC 21 T-1-N.R-B-E,OF THE GA&R.B,BM., GILBERT LAND SURVEYING,PLC PINAL COUNTY,ARIZONA xls.SRA_Lr CR_kA,m e4 I OATS: FIELD: DRAWN: JOB NO.: SHEET Pl-1!b)27&a= 11/1y15 KD RG 150104 IOF3 APN- 101-19-025A OWNER-CUNNING GAROLD A h JANET TRS ZONING B-J APN: A 101-19-0230 NE CDR., NW 1 4, O _ WNfR�CUNNING 101-19-0220 I 1/4 CDR.SEC GAROLD A A JANET OWNER-CUNNING SW 1/4, SEC. 21, W 40'R/W PER IRS GAROLO A & 21, T-1-N, s BK 10,PG. 41, ZONING B-3 JANET IRS R T-1-N, R-B-f a-a-E JUNCTION STREET ZONING: RS-G4 r 1` RJNr TO BE DEDICATED ;9.38'ACCESS RECORDATION TO THE CITY N89'51'18'E 66076 49.25'ACCESS —� N89'51'18-E 3303S -J - N89'51'181£ 33037' UPON FINAL PUT (NO VA/.A E.) (NO V.N.A.E.) o, APACHE JUUCTION 63.00, N8951Y8"E 590.81' 277 33' 230.05'_ - 116,58' 1i _141A4'-_ W 379.91' GRAPHIC SCALE Iril , 40' R/WAPW 401-21-060C To' UwDSCAPE .j TO BE DEDICATED OwNER BARBOUR EASEMENT ..PON FINAL PLAT JAMES RECORDATION TO ZONING: RM-2 4 IN IIM1 I � " / / THE C.-TY APACHE JONC710N II INAPN; 101-2J-909A NAE I 7 O LOT 7OWNER:LDAHO RD Op J 90'00'00•E Z =— _J/ / LEGEND ZONING: 8-3 / 52.84' of I — }` ;� FOUND BRASS CAP FLUSH O LOT 3 & S FOUND BRASS CAP IN HANDHOLE • A q JF 33'R w 0 SET } 2 INCH RESAR W CAP RLS 54333 N n �q• TO BE DEUCA'ED 101-21-OGW 0. FOUND AS NOTED u ?ti 1 B UPON FINAL PLAT OWNER:IUUSER RECORDATION IF - VARY c R/W RIGHT-OF-WAY C J THE CITY OF ZONING: RM-2 Y= } APACHE -I Iti P.C.R. PINAL COUNTY RECORDS 101-23-007A > ` LOT 2 OWMTA; IDAHO RD W 8 I r ( RLS REGISTERED LAND SURVEYOR LLC 'R IV.N.A.E. VEHICULAR NON-ACCESS EASEMENT JOr1ING:B-Skh . . . .~ a` S��' BOUNDARY LINE O (m I I �I BJJ9'Jw N89'59'22'E 125.48' I APN: 101-21-070A ADJOINING BOUNDARY JNL OWNER MOR[LAND EASEMENT LINE O� SYLVIA J — — — — — — — ZONING: RM-2 CENTERLINE 101 3 004E — OWNER: IDAHO RD U) LC ZONING: B-3 I 20'SEYTER fASNT..L B> APN' 101-21-WOB �o EME �S• OWNER:MORELAND m -8 I I L1O (JJ ? ZONING: M-2 LINE TABLE 50" n I I 1D' LANDSCAPE EASEMENT—•-� P/11 -- i UNE BEARING LENGTH p APN: LI N44•SS'3n 242E 101-21-0699 ? I Iko L6 I I OWNER:MG& H L2 S45'GV OVE 2825' I'D ZONING-C ILL C i'V N A.E AM-? lJ S60'1744W 19.88 I 589'44 LA ND'TIT 05'W 19AY '38•E 131.91' n� - qnqpp I e0i P� LOT 1 I Q LS NI'48'!5W 00.28' ro APN O 101-21-069a LB N9D'00'ODW 22.5Q Y1 Z Q OWNER:NSN APN: 101.23-004A I 1 O PROPCRTICS LLC LT N30.3Z 56"E 29.SW OWNER:WGG I ZONING RU-2 PARTNERS LUC ZONING:B-J I y� lA Np•00'O0W $2.58' f11 U) L9 N36'SY 24'E 38.00 L•58.13' m Lfo SWVY3TE 35.11' R; .30' 0. 1 I LOT 4 1 y`478 2'0B'54• 111 S59'2T 13•E 23AW 1 e 1 1 APN: 101-21 060B L12 N30.374M 20.W N Q OWNER:LAKE JOHN IT 8 SARAH TITS L13 N59'2T 13W 10.11117 50' R/W PER 1 ZONING AS-GR SK 10. PG.41. I \ L14 NWOr42W 30.0r P.C.R 4� \ N'0 0 32TrWw 588A t'sN89.59'55'E SO.2d LIS HS9'3!'\ T ND•00.20'E 40.00' N90'00'OO'E \ \ --------------- 8292' -----------w------------------------------------------------------------------------ --- ----------------- -J - MATCH LINE(SEE SHEET 3 OF 3) COrVO Tab19 CURVE LENGTH RADIUS I DELTA I CHORD I CHORD LENGTH Cl I 31.3T 1 20.00 89'5123- S44'5r37W 28.25' FINALPLAT "OLD WEST MARKETPLACE" +" A RE-PLAT OF"APACHE JUNCTION PLAZA-BK.10, nail oiJrae PG.41,P.C.R.,TOGETHER WITH CERTAIN ca4a1 PARCELS OF LAND LOCATED WITHIN THE 14W IN n/Ip/15 } OF THE SW W4 OF SEC.21.T-1-N•R-8-E OF THE I G.85.R.B.BM. fR64pfs• ° 11'>°a GILBERT LAND SURVEYING.PLC FINAL COUNTY.ARIZONA 30 436t S.SQ.6m Lam,Glint A4' 85ZT? DATE,. FIELD: DRAWN: JOB NO. SHEET: Pl—I4WT 7)54020 t1.111'15 KD RG 150101 20F] t I MATCH LINE(SEE SHEET 2 OF 3) -----------1 Lib t v----------------------- \-------------------------------------------------------------- \ \ a �R:1ARN£TT ROB RI LOT 1 \\\\ + ZONING:RS 2 2D' SEWER EASEMENT 0M GRAPHIC SCALE ; � \ \ ppry r n 4.41 W \ \ P IN TTET 1 I \J 8a' \ [mca - 5o re 2 c.• �� `�� �w \tea i��B•\ 3 ` 2� $� •r" ?7p \\y� [°` �� ! APN: 101-21-066C LEGEND :•t \ S �'O �B' �73 OWNER:SUPERSN110N fD `O ` A"J \ ?B �• I ASSETS LLC n \ SO• ZONING: 0-1 FOUND BRASS CAP FLUSH LOT 5 \ \ FOUND BRASS CAP R4 HANOH,LL O CALCULATED POSITION ° FL9T N \ \\ y W • FOUND AS NOTED < = I \ SaJ4��w ayes \\\\\ Q R/W RIGHT-OF-WAY P.C.R. PINAL COUNTY RECORDS RLS REGISTERED LAND SURVEYOR V.N.A.E. VEHICULAR NON-ACCESS EASEMEN' O r� LOT 6 A / O APN: 101-21-0660 BOUNDARY LINE CL OWNER KOU&ER JONN ADJOINING BOUNDARY LINE KUBLER MARK K ZONING B-1 — —— — EASEMENT LINE O — - - — CENTERUNE 0 \ Aft / TO BE DEDICATED UPOl, FINAL�s �tl. RECORDATION ECORD I ONPT.T 00 THE C+TY OF APN, 101-21-OEP/+ r '•\ APACHE JUNCTION N- 101-21-066C OWNER: OVICN7P P � 4^ ZONING -HPLO ElIO; q- \ / / N;ASSEER. ITS SUPERSTITION 0 - / 10' LANDSCAPE ZONING B-1 0 - EASEMEN' LU J Q I - b4, CCf S U) I afJS [ APN: 101-21-0670 50"R/W PER OWNER: SUPERSTITION ASSETS LLC BK. 10. PG. 41. \- Cl� ZONING:B-1 P,C.R, �\ i N69'50.30-E 990.9D' NB9'50'30'E 330.29' CO SW COR..NW 1/4. SW 1/4. APN-:101-20 032 1/4. SW 1/4 WNER FINAL COUNTY O SEC, 1-1-N. R-B-E, COMMUNITY COLLEGE SEC. 21. (CALCULATED POSITION) 041RICI T-1-N, R-8-E jDNING PI n r m I^ SW COR, SEC. FINAL PLAT 21, T-I-N, 1 "OLD WEST MARKETPLACE" R-S-E, F 9 A RE-PLAT OF"APACHE JUNCTION PLAZA'BK 10,PG,41.P.C.R.TOGETHER WITH CERTAIN PARCELS OF LAND LOCATED WITHIN THE NW r+u[. g n/lo/1s 1I4 OF THE SW 174 OF SEC.21 -•1-N,R-8-E,OF r a f THE G,BS.R.B.6M., 'Pt't; y�±,1116 GILBERT LAND SURVEYING,PLC PINAL COUNTY ARIZONA 4MI S.S4,Wq L1 .GRAK A4ra>m8529T DATE: F% DRAY-: JOBNO.: SHEET; PIvc1A80}Z764020 1vldt5 KD RG 1S01[M 3OF3 Aftk PUBLIC HEARING 1. For PROPOSED RESOLUTION NO. 15-36, APPROVING THE FINAL SUBDIVISION PLAT FOR OLD WEST MARKETPLACE 2. Will SENIOR PLANNER RUDY ESQUIVIAS speak to the Council? 3. Will the applicant or spokesperson please speak to the Council on this item? 4. Is there anyone from the public who wishes to speak on this item? (Are there any "Request to Speak" forms?) 5. If not, this hearing is closed. 6. Is there any discussion? 7. Call for a motion. 8. Call for a second. 9. Roll call vote. City of Apache Junction, Arizona 300 E Superstition 4 Boulevard i f Agenda Item Cover Sheet Apache Junction AZ 85119 Agenda Item No. 7. File ID: 15-495 Sponsor Rudy Esquivias Agenda Date. 12/1/2015 Index. Budgetary Approval not Required In Control. City Council Meeting Presentation, consideration and action on proposed Resolution No 15-36, approving the final subdivision plat for Old West Marketplace, an 18 59-acre, 7-lot commercial subdivision, proposed to be developed with 151,000 square feet of commercial and retail space, at the northeast corner area of Old West Highway and Idaho Road Attachments- City of Apache Junction,Arizona Page 1 Printed on 1 112 312 01 5 ON qf`Apache Junction �I t Development Services Department Date: November 18, 2015 To: Honorable Mayor and City Council Members Through: Bryant Powell, City Manager 4Rudy arry Kirch, Development Services Director From Esquivias, Senior Planner/Zoning Admin. Subj ecember 1, 2015, City Council Public Hearing Item• SD-2-15 (Resolution No. 15-36) Old West Marketplace Final Plat Background WGG Partners, represented by Colby Fincham of the Barclay Group and SEG, have applied for final plat approval for a proposed 7-lot commercial subdivision to be called "Old West Marketplace". The B-3 (City Center)-zoned, 18.59-acre development site, previously included the never-built-out, obsolete, Apache Junction Plaza Subdivision (northeast corner of 2"d Avenue and Idaho) , where the City recently completed a land swap for the proposed downtown park property. The developers propose a +/-151, 000 square-foot shopping center which includes a 123, 000 square-foot Fry's grocery store anchor and ancillary retail and business pads and lots, such as for a bank and fast food restaurants. They propose to develop the site in compliance with all of the city's development standards, thus no rezoning or planned development approval process is necessary. The property is located at the northeast corner of Old West Highway and Idaho Road, and is also bounded on the north by Junction Street and Outpost Road on the east. Summary .ftk Attached please find a copy of the proposed final plat for the "Old West Marketplace" subdivision, and the conceptual elevation drawings for the anchor tenant and ancillary shops. Staff has reviewed the final plat and improvement plans for substantial compliance with the B-3 zone, the conditions of the preliminary plat approval pursuant to Resolution No. 15-34 (attached) and other City ordinances and guidelines. Although there are some final detail items still being revised on the improvement plans (see memo from Public Works and Development Services Engineers), we believe that these changes are relatively minor and that overall, the final plat is ready for approval. Outside agencies have also reviewed the plat and all major issues have been addressed. Planning Staff recommends conditional approval of the final plat, sub3ect to the last- detail-related items listed in the attached resolution being completed. Attachments. Resolution No. 15-36; proposed Final Plat and conceptual elevation drawings; Engineers punch list items; pre-plat Reso. #15-34 .Mft� .+.. RESOLUTION NO. 15-36 A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, APPROVING A FINAL PLAT AMENDMENT OR A "RE-PLAT" OF APACHE JUNCTION PLAZA SUBDIVISION AND INCORPORATING SAID FORMER SUBDIVISION PROPERTY INTO A NEW, LARGER, FINAL SUBDIVISION PLAT TO BE Aoftl NAMED "OLD WEST MARKETPLACE" COMMERCIAL SUBDIVISION, IN CASE SD-2-15, BY WGG PARTNERS LLC, REPRESENTED BY COLBY FINCHAM OF THE BARCLAY GROUP AND S.E.G. WHEREAS, the applicants in Case SD-2-15 propose to re- configure and subdivide the Apache Junction Plaza Subdivision, recorded in Book 10 of Maps, Page 41 (Pinal County Records) , and Pinal County Assessor parcel numbers 101-21-061, 062A, 062B, 064 and 068B, approximately 18 . 59 acres (collectively, the "property") , into seven (7) lots for a new commercial shopping center to be called Old West Marketplace, pursuant to Arizona Revised Statutes ("A. R.S. ") Title 9, Chapter 4, Article 6 2, and pursuant to the Apache Junction City_ Code, Volume II, Land Development Code, Chapter 1, Zoning Ordinance, Section 1-5-3, Non-Residential Use Regulations, and Chapter 2, Subdivision Regulations; and WHEREAS, the Apache Junction Plaza Subdivision was approved by Pinal County in 1962 as a commercial subdivision, but was minimally developed, contained very small and inefficient lots, and became an obsolete development; and WHEREAS, approval of this resolution effectively amends the Apache Junction Plaza plat by dissolving the former lots and incorporating them, along with other adjacent properties, into a new preliminary plat for a new City Center ("B-3") -zoned subdiv- ision to be called Old West Marketplace; and WHEREAS, on October 13, 2015, the Planning and Zoning Commission held a public hearing regarding the preliminary plat for Case SD-2-15 and recommended approval of Case SD-2-15 by a vote of 6-0, with conditions; and WHEREAS, on November 3, 2015, the Mayor and City Council held a public hearing regarding the preliminary plat for Case SD-2-15 and approved said preliminary plat pursuant to Resolution No. 15-34, by a vote of 7-0; and RESOLUTION NO. 15-36 PAGE 1 OF 3 .� WHEREAS, the Mayor and City Council find this final subdivision plat to be in compliance with the conditions of Resolution No. 15-34 and the AAache Junction City Code, Volume II, Land Development Code, Chapter 1, Zoning Ordinance and Chapter 2, Subdivision Regulations; and WHEREAS, a complete metes and bounds legal description of the property is available for viewing in case file SD-2-15; however, the property proposed to be developed as the Old West Marketplace Subdivision is generally legally described as follows: The West half of the Northwest quarter of the Southwest quarter of Section 21; and the West half of the East half of the Northwest quarter of the Southwest quarter of Section 21, Township 1 North, Range 8 East of the Gila and Salt River Base and Meridian, Pinal County, Arizona; excepting therefrom any portion lying south of the north right-of-way line of Old West Highway (formerly U. S Highway 60) . NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of Apache Junction, Arizona, that : The final subdivision plat for Old West Marketplace Subdivision, Case SD-2-15, is approved sub3ect to the following conditions: 1) The conceptual elevation drawings for the anchor tenant (the Fry' s Marketplace Store) and ancillary shops are accepted as presented in case file SD-2-15. 2) The final plat map shall not be recorded until the developer submits the following items to the city' s Public Works Engineering and Development Services Departments: a) All revision items requested by the City Engineer relative to the final plat drawing and the improvement plans, as described in a memorandum dated November 17, 2015, and contained in case file SD-2-15; and b) All revision items requested by the Development Services Project Engineer relative to the final plat drawing and improvement plans, as described in a memorandum dated November 16, 2015, and contained in case file SD-2-15; and RESOLUTION NO. 15-36 PAGE 2 OF 3 i•. ... c) Other revisions requested by other reviewing agencies and utility companies who are signatories to the final plat drawing and/or the subdivision improvement plans; and d) Finalized and recorded relinquishment documents for federal patented easements (roads and utilities) and other easements no longer needed within the property boundaries; and �•. e) Subdivision final plat mylar drawings incorporating all requested revisions; and 3) Upon compliance with Condition 2 above, staff is directed pursuant to A.R.S. Section 9-463. 01 (J) to record the final plat with the Pinal County Recorder and to collect the final plat recording fee from the subdivider and remit such amount to the Pinal County Recorder. PASSED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, THIS DAY OF , 2015 . SIGNED AND ATTESTED TO THIS DAY OF 2015. JOHN S. INSALACO Mayor ATTEST: KATHLEEN CONNELLY .� City Clerk APPROVED AS TO FORM: RICHARD J. STERN City Attorney RESOLUTION NO. 15-36 PAGE 3 of 3 ol -Is FINAL PLAT "OLD WEST MARKETPLACE" A RE•PLAT Of'APACHE JUNCTION PLAZA`BOOK 10 OF MAPS,PAGE 41.RECORDS OF PINAL COUNTY ARIZONA.TOGETHER WiTH CERTAIN PARCELS OF LAND LOCATED WITHIN THE NORTHWEST OUARTER OF THE SOUTHWEST QUARTER OF SECTION 21 TOWNSHIP 1 NORTH, RANGE S EAST,OF THE OM AND SALT RIVER BASE AND MERIDIAN PINAL COUNTY.ARIZONA 2ET)M-Al": SUPERSYIx RDA.LYun NOTES. SfAtE a AR170kA I MC WANTEMANtf Or IANO%tAPBNE VrTN TE PUBLIC ANPRT-Of-PAY TO ME BACK SS OT C RR SHALL BE THE RESPONSIFAUTY O'THE PROPERTY OYMRS'ASSObATIW. CPUNI♦O VAINCEPA ! NNDB All YEN BY TESL FPESEkis 7 CON&I`I.CtsCTR'N vt k URITT CAYY[NTS SHALL B[LIMITED TO URLT(S,P[MfOVABL,( nN(Es AHO ONKTrATS g ii-CR011 Sl J NO&VAUCTUREI,tAR NPPw OR OTHER CCNSmUCRM RRL BE CAX*"PIT M MRI WREST P PARTNR I LLG ♦PLATDELA CIC WELD ESTLjAf W A�I•PANt AS im PL Or 3 "WHAGE PANS AS SNOMN W IH APPRO`M AVROKY[MT PLANS AND.EALSPI AACPURAT IW TWAT PLAT iOr Tip REST 41,RECORDS A R(0.A( O S YAT RE ARNOAEO Br THE OEIELOPWNT SERMQS PR�CT(NONEER.rENOka AlApE JUkCTICR PLAZA BOOT{ 1p O YAPS_PACE AI, RECORDS O PNAL CPIMTY, Ax O PES BE 1PR1Cb TO IPRE-STRAND CR BRCAN-ARAT YCTADNS MAT DARNDT AAP[pE AM70g4 IpGE MER MM CERTAIN PAROLES Or LAIp IOCAi[D ILMN fit NORINKE7 WATER ILOI OR COLLECT O(BRII vEGEtAT'AN WALL NOT BE PLANTED NCR A'LLOKD OJARTER OL IHE SCUMKST MLAlt*OT SECT"V TOWNS— 1 NORM,NANCE 6 3 SUaJ[.Of i � TP OIOR RTI•H ORLNACE PANS POOH HEALED WITUCI TNC flM OT PATEN. EAST OF THE mA AM SALT TITHER BASE AND YIAOAR.PNAL CELMM WICNA AS g Re PIMDPERTY L $YEAH KKON.AM HEREBY OCCIATHS MAT THIS PLAT SETS rCRM THE IOCATON AND Z • MANTMAHCL OF THE DN.UNAGE SiRUCM Alp AREAS A AREAS)NMrA IS PUBf THE LDc PKS ME pMENS0IS O EACH Of THE SIREEIS, LOTS TRACT$ AND (AStM(NTS •. 4SA •POUTS 0- 11.AND tASEWHYS SHIM BE"KSPONg M'OLDENJI,Or 'OLD NEST COfISRRiINC SAW( T AT EACH Or THE STPILIS.Lom TRACTS AMD EASEMENTS K rt MAPAETPLACE PROTRrT DINERS ASMOAMN'AS OESM910 M MC COVENANTS ""BC"NO'" BY HE M NAME KNOFR M LETTER OLTH TO IT KV(CTVELY ON SAO C'ONDTIOTS a At StmcmDS(CCARM).WOUD ME ASSOCIATION NOT ADEPJARLY PTAI BNDADRAT AK YAANTAPN NEB,ENE ODKR•PNG CNTTT HAYMr.SONSQCTM OTEN ME AREA AT ITS OSWEfiON.MAY ENTER UPON AM MAINTAIN THE DRAINAGE SIRIICTUKS AND AREAS AMR MAl ICAO*CC S TO THE U L A pE4 ARAR( SI.UCH, UAB THE COMPANY. 45 ORNER. AND CHAPGE THE PROPERTY OAWRS ASSOCATPd1 THE COST OF MC YALNRMANCE HEREBY TS 900m TO M PTRaIC TCR ISF AS SUOI,MC STREET bfNiS-R-RR♦AND EASEMENTS SANDPN D.$Ap N.AT V_l_CINITY MAP AN CASEMENt rOR ETERGEN(Y yENPEAR ACCESS 1S HEREBY DECCATED TO ME LIT Or NTa OADE JUNCTION ACROSS ALL LOTS EASEMENTS ARE DEDICATED AS SNOAH W TNS PLAT N RITKlc PKKO'. SHEET DYOEX RC!PARTHERSS,LTC,A DELAWARE UMIRD UABEUTY COMPANY AS OVER,HAS HERETO CWXO ITS NAME TO BE•FTIRD AND THE SAW 70 BE AT7[%nO BY IHE 9DNATEW 01 SHEET T Or] COKR 91EET LOT 1: STLOJT SQARE fEE1 W 13.21 ACRES YORE OR LESS, SKr 2 Of 1. "A CETAE LOT 7- M.71a SWART ITET OR M AREAS MORE CR ELSE ME UNX*VW(O CMCER THIS_DAY Cl 2015- _EI J Ol J T.At Of TK LOT) 47.117 SQUARE R[7 ONT t.1)ACRES YDPL CR LESS. E'_.,— LOT•: 31005 SQUARE TEST OR O76 AWLS HOSE CR LESS LOT S. 11 7 OD WARE IT IT OR MB)ACIMS NONE CR LIST ITS LOT B: 31lf.SOJARE REf OR OBI ACRES WORE CA tESi APPROVALS. PD TEST UAp trPtAm TOTAL NEF AREA 8(PT,M$WW FEET OR fb BO ACAS MOIL OR tESS ACKHVWLEDGEMENT: 004"'[o by ME CcAmm O THE all O APACHE JUNCTIM ,Y7LNA MS 'S'Y »177 SOUME rEET OR 136 AWES MORE OR LESS DAY 01 _M AM TM arT ON TTTHES RAY OY 2D_BEFORE WE,T tAQEBSIrMO,PERSONAUT om. DEDICATED R/N SA.N65 SOLIARE FEET CR 1.25 ACRES MORE CA LESS PPEARED A —(ENO Am"OREDGED CNIRSL ACCEPTS ME RIPNTS-Or PAY PEOCAgO"EKN all BEHAV 0'ME OKRALL TOTAL CROSS ARCA•721641 SQUARE FEET OR 21]O µ}ES YORE CR LESS INAISAL7/1PERYlf f0 Of.MC PERSON TENDS[NAPE i!aSb;;6 0 TIE MININENI NMN.AND PIAAX THE 9RRNLL'1CR HAS PROOCED A CERtRYATE Or ASSURED WATER SUPPLY OM EXECUTED THE fCRE6CND INSTRUMENT FCR ME PURPOSES MREH CCkTAM I AS RECJRCO By A42GNA REu$[0 STATUTES 0171 oR E%VEMX OVERALL TOTAL PET AREA 369,175 SQUARE rMl CA tt.BS ACRES MORE CR LESS. IN MTIESS AIER(Or I"ALE HEREUNTO%I YT HAND AND aFX' 4$CAL MAT RC AREA HAS BEEN DESICN&rM BY NE ARI7CNA D(PAAtYLNT O RATER RLSORf AS HAWING AN AS4 NITA SUPPLY or — SURVEYOR CERTIFELATION: vA2w"" -- Of CWYISVOH EITRCG ATTEST ITS S TO CLITTfY MAT THIS PLAT IS A CORRECT REPRESEMTATTON OT.ALL M dim aERN ERR PARED THE [S LAND SURVEYED APO N M"04 THE Or IT; D "AVEA PREPARED TO S CORRECT S AN LAND ALL L TS RE S7AE AND H KRSTA STARED AM TO ITS Awhi ART:AND MAT ALL LOTS ARE$EARED CR voti E" fK STARED RDA OIL YEPPRI{hT5 AR[SIT tR w(L BE SEI gtTN PE jv}YEAR ET7OINFfR�CTRTIf1CAT10N: AfttR NEEORPA1Af INS YNAL PLAT NAS Kt.CEptO rW CWDwANQ TIN THY KO IPWA15 RYAN b.I ."IS O M LAM M TINJ KL (MI CHIC AND ANY OTHER ryxABLC ORDNANCE OCT RCOSRREI)D LAND suRxxR MO SLJJ] R(PAAIVkt AND THAT ASSURANCES HAVE BEEN PROWOED fCR RLPRONEWENIS PL OR2ERT LAND st"VE-4,-L, 1311 S SOARCS LATE IRE AVOWHT Of 6----------- OlgaE A7 BStf7 EASES OF OEMWG OEYaVtl[hT SfRNf15 PRO.tCi CHNUNECP -- -rAILLL THE BASS Pa KARMC USED tow ITS Uxl j,IS ME REST LA{ Or THE zoom REST WARRR Or SECTION T.TOPN9�I km.,RANGE a CAST PNAL CDANh ART20NA PER KSt&C Otto NO 7013-057771 RECORDS or ;NA, M." 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APACHE JUNCTION MARKETPLACE COLORED ELEVATIONS "C City of Apache Junction REVIEW COMMENTS a Public Works Department 575 East Baseline Avenue Apache Junction,AZ 85119 � fxo .P Phone (480)982-1055 Fax: (480)983-6752 SUBMITTAL: Plan Submittal 42 PROJECT NAME: Old West Marketplace PROJECT NO.: BLD2015- REVIEWED BY: Public Works- Engineering CONSULTANT: SEG RETURN DATE: 2015-11-17 CONTACT NUMBER 480-588-7226 ACTION CODES: A=WILL COMPLY 8=CONSULTANT TO EVALUATE C=CITY TO EVALUATE D=DISREGARD COMMENT SHEET COMMENT: ACTION Geotechnical Report: * * * No Comments Traffic Impact Study: * * * No Comments Final Drainage Report. r * * * No Comments Final Plat. * * * No Comments Street Light Plans: * * * No Comments Cost Estimate: * * * No Comments Civil Improvement Plans: From first review:add Public Works Engineer(Offsite)signature approval line COV underneath OSD Engineer signature line.Signature approval lines of the permitting agency are at the top of the list... C3.26 From first review.§ 10-4-7(4)0.1-ft drop between inlet&outlet pipes in storm drain structure The inlet& outlet both still show 1719 93. The table now is confusing,going from a 24"pope with a d50 of 15" and La of 30',to the next pipe size increase showing a drop to a d50 of 6"and La of 12'. 1 see the reference C3.27 to using the MCFCD equation, but don't see the calculation anywhere in the CD's. Let's make it simple:for riprap in the ROW use d50=12",d=24", La=20'. The city's experience with smaller riprap is that it tends to move&erode with even the small storms&flows the city experiences. C7.00 Sta 2+13.94 to 3+03.80:add slope for valley gutter flowline C7 00 Separate the median profile views, It is confusing and unclear. Show a separate profile for both the EB and WB median curbs. C7 00 Add slopes to both median profiles. PW understands the median curb slopes will be less than optimal, but they are not the curbs that convey flows, so this will be acceptable. C7 00 Order of profile views(from top to bottom): left gutter,then WB median curb,then EB median curb. C7.10 Sta 8+30.37 to 9+20.48:add slope for valley gutter flowline C7.10 Profile callout for ECR:change"Match Existing"to 9+20.84 C7.10 Separate the median profile views, it is confusing and unclear. Show a separate profile for both the EB and WB median curbs Plan Submittal 42 Review Comments-201S-11-17 I c 1 REVIEW COMMEJVTS C7.10 Add slopes to both median profiles. PW understands the median curb slopes will be less than optimal, but they are not the curbs that convey flows,so this will be acceptable. C7 10 Order of profile views (from top to bottom): left gutter,then WB median curb,then EB median curb. C7.20 Sta 11+72.06 to 12+62.06:add slope for valley gutter flowline C7 20 Sta 14+77.15 to 15+77.15:add slope for valley gutter flowline C7.20 Curb return starting at Sta 14+77.15: move ramp to ECR similar to west driveway C7.30 Curb return ending at Sta 15+77.15: move ramp to BCR similar to west driveway C7.40 No HDPE in ROW. * Note this clarification was provided to SEG after plans were prepared, they are aware of the requirement * *** Provide Idaho Rd (SR 138)plan& profile for review. It is ADOT ROW, but the city will still review. Plan Submittal 02 Review Ccmments-2015-11-17 I F' Rudy Esquivias From: Sam JarJice Sent: Monday, November 16, 2015 8:28 AM To: Rudy Esquivias Cc: Larry Kirch Subject: Conditional List of Items for Final Plat Approval Attachments: Old West Marketplace Review Comments#2.docx Rudy, The following are the outstanding items provided by DSD-Engineenng for a conditional Final Plat approval by City Council: • Revise Improvement Plans per DSD-Engineering comments(see attachment). • Provide Engineer's Cost Estimate for the public improvements. • Construction Bond shall be provided prior to Improvement Plans approval and Final Plat recordation • Drainage and Retention Agreement to be signed by the property owner. • Provide property Legal Description on 81!2"X I I"(Acid-Free paper)as Exhibit"A", signed and stamped by RLS. • Provide the Planning Division with copies of all required easements' extinguishments by the City's Public Works Department and the respective utility companies. • Submit copy of Article of Incorporation for WGG Partners,LLC. • Underground all required overhead utilities. • Submit a copy of Assured Water Certificate issued by ADWR. • Submit copies of Approval to Construct Water and Sewer issued by ADEQ • Submit a copy of NOI for the AZPDES issued by ADEQ. • Provide copy of all Drywells' Registration from ADEQ. • Subnut plans to Arizona Water Company, Sewer District, Fire District,and ADOT for their reviews and approvals. Note: please be sure incorporate PWD-Engineering comments. Thanks, Sam Jarjice 1 City of Apache Junction Development Services e 300 E. Superstition Blvd. t Apache Junction,AZ 85119 13 Phone: (480)474-5077 Z Fax: (480)982-7010 4q pN�„ CIVIL ENGINEERING REVIEW COMMENTS SUBMITTAL: Final Plat& Improvement Plans PROJECT Old West Marketplace Review Comments#2 NAME; REVIEWED BY: Development Services PROJECT NO.: PLN2015-00017 Department- Engineering DATE: 11-9-2015 CONSULTANT: SEG Engineering CONTACT 480-588-7226 NUMBER ACTION CODES: A =WILL Comply B = CONSULTANT TO EVALUATE C = CITY TO EVALUATE D = DISREGARD COMMENT NO. SHEET COMMENT Actlon -J— Improvement Plans: 1 Cov Under"Approvals"add(Public Improvements) next to Public Works Department En ineer. 2 C2.10 Add note#10 to the Stop Bar lines at the 2 driveways shown In sheet. 3 C3.20 Add Trash Rack specification to note#12 under the Construction Notes. Final Plat: No comments Drainage Report: No comments SWPPP: No comments Review Comments 1iPage RESOLUTION NO. 15-34 A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, APPROVING A FINAL PLAT AMENDMENT FOR APACHE JUNCTION PLAZA SUBDIVISION AND INCORPORATING SAID SUBDIVISION PROPERTIES INTO A NEW, LARGER, PRELIMINARY SUBDIVISION PLAT TO BE NAMED "OLD WEST MARKETPLACE" COMMERCIAL SUBDIVISION, IN CASE SD- 2-15, BY WGG PARTNERS LLC, REPRESENTED BY COLBY FINCHAM OF THE BARCLAY GROUP AND SEG. WHEREAS, the applicants in Case SD-2-15 propose to re- configure and subdivide the Apache Junction Plaza Subdivision, recorded in Book 10 of Maps, Page 41 (Pinal County Records) , and Pinal County Assessor parcel numbers 101-21-061, 062A, 062B, 064 and 068B, approximately 18.59 acres (collectively, the "property") , into 6 lots for a new commercial shopping center to be called Old West Marketplace, pursuant to Arizona Revised Statutes ("A.R.S.") Title 9, Chapter 4, Article 6 .2, and pursuant to the Apache Junction City Code, Volume II, Land Development Code, Chapter 1, Zoning Ordinance, Section 1-5-3, Non-Residential Use Regulations, and Chapter 2, Subdivision Regulations; and WHEREAS, the Apache Junction Plaza Subdivision was approved by Pinal County in 1962 as a commercial subdivision, but was minimally developed, contained very small and inefficient lots, and became an obsolete development; and WHEREAS, approval of this resolution effectively amends the Apache Junction Plaza plat by dissolving the former lots and incorporating them, along with other adjacent properties, into a Ank new preliminary plat for a new City Center ("B-3") -zoned subdiv- ision to be called Old West Marketplace; and WHEREAS, on October 13, 2015, the Planning and Zoning Commission held a public hearing regarding the preliminary plat for Case SD-2-15 and recommended approval of Case SD-2-15 by a vote of 6-0, with conditions; and WHEREAS, the Council finds this preliminary subdivision plat to be in compliance with the Apache Junction City Code, Volume II, Land Development Code, Chapter 1, Zoning Ordinance and Chapter 2, Subdivision Regulations; and RESOLUTION NO. 15-34 PAGE 1 OF 3 WHEREAS, a complete metes and bounds legal description is available for viewing in case file SD-2-15; however, the property proposed to be developed as the Old West Marketplace Subdivision is generally legally described as follows: The West half of the Northwest quarter of the Southwest quarter of Section 21; and the West half of the East half of the Northwest quarter of the Southwest quarter of Section 21, Township 1 North, Range B East of the Gila and Salt River Base and Meridian, Pinal County, Arizona; excepting therefrom any portion lying south of the north right-of-way line of Old West Highway (formerly U.S Highway 60) . NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of Apache Junction, Arizona, that: The preliminary subdivision plat for Old West Marketplace Subdivision, Case SD-2-15, is approved subject to the following conditions• 1) The subdivision shall be designed in compliance with all standard City development requirements, including but not limited to zoning, landscaping, parking, on-site and off- site engineering requirements, design guidelines, overlay district guidelines, etc. 2) The final subdivision plat shall be designed in substantial compliance with the approved preliminary plat, including the overall concept plan, on-site and off-site development plans, lot layouts, and concept elevations ultimately accepted by the city Council . .ten 3) Within one year of preliminary subdivision plat approval, the developers shall submit for formal review, the final subdivision plat and improvement plans for the proposed subdivision. 4) Street improvements along Old West Highway, Idaho Road and Junction Street, including but not limited to, the extension of pavement and the provision of sidewalks, curbs, gutters, streetlights, fire hydrants, landscaping, RESOLUTION NO. 15-34 PAGE 2 OF 3 .. .E61 undergrounding of utilities, etc. , shall be designed and constructed according to the City of Apache Junction Engineering Guidelines and/or as otherwise determined by the City Engineer. 5) The Conditions, Covenants and Restrictions for Old West Marketplace, to be enforced by an owners association, shall ''k also include provisions (at a minimum) to address the following: shared access and driveways, shared parking, shared drainage and retention areas, master sign concept, establishing a uniform system for garbage pick-up and mail- delivery, specifying that the owners association is responsible for the maintenance and upkeep of the drive and parking areas, the common areas and the perimeter walls and landscape improvements both internal and along the outside perimeter of the subdivision. 6) The developers shall continue to coordinate and work with the Public Works Department and the utility companies which serve Apache Junction, to establish and/or relocate proper utility easements throughout the subdivision, including underground power lines and adequate easements for dry and wet utilities, as well as the abandonment and/or relin- quishment of any unnecessary road, federally patented easements or other easements. PASSED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, THIS DAY OF 2015. SIGNED AND ATTESTED TO THIS DAY OF , 2015. ^► JOHN S. INSALACO Mayor ATTEST: KATHLEEN CONNELLY City Clerk APPROVED AS TO FORM: RICHARD J. STERN City Attor-ey RESOLUTION NO. 15-34 PAGE 3 OF 3 i►. �► ROLL CALL VOT 'lV NOTES: ITEM # MEETING Q V MOTION BY: SECONDED BY: YES NO ABSTAINED COUNCILMEMBER EVANS COUNCILMEMBER SERDY VICE MAYOR BARKER COUNCILMEMBER WILSON C�1lD C I L Z MAYOR INSALACO UNANIMOU IN FAVOR OPPOSED ABSTAINED TOTAL 7- T ITEM NO. 7 I MOVE THAT RESOLUTION NO. 15-36,A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA, APPROVING A FINAL PLAT AMENDMENT OR A"RE-PLAT" OF APACHE JUNCTION PLAZA SUBDIVISION AND INCORPORATING SAID FORMER SUBDIVISION PROPERTY INTO A NEW, LARGER,FINAL SUBDIVISION PLAT TO BE NAMED"OLD WEST MARKETPLACE" COMMERCIAL SUBDIVISION, IN CASE SD-2-15, BY WGG PARTNERS LLC, REPRESENTED BY COLBY FINCHAM OF THE BARCLAY GROUP AND S E G., (BE APPROVED) OR(BE DENIED) City of Apache Junction, Arizona 300 E Superstition Boulevard .0 Agenda Item Cover Sheet Apache Junction,AZ 85119 �# Agenda Item No 8 File ID. 15-485 Sponsor Bryant Powell Agenda Date 12/1/2015 Index. In Control. City Council Meeting Consideration of proposed Resolution No 15-35 and memorandum of shared Intent of future shared city and town boundaries between the City of Apache Junction and the Town of Queen Creek Attachments City of Apache Junction,Arizona Page 1 Printed on 1112312015 RESOLUTION 15-35 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE CITY OF APACHE JUNCTION, ESTABLISHING A "MEMORANDUM OF SHARED INTENT BETWEEN THE TOWN OF QUEEN CREEK AND THE CITY OF APACHE JUNCTION DATED NOVEMBER 18, 2015". WHEREAS, on August 25, 2015 the mayors and councils of both the communities of Queen Creek and Apache Junction held a 3oint special meeting to discuss issues of concern for both communities in a public forum; and WHEREAS, at that forum, a topic of mutual concern was discussed on how both entities could effectively and responsibly plan for the future growth and development of their respective communities, while carrying out the established general plans of their communities, and WHEREAS, based upon that discussion both communities desire to collaborate with one another and to continue to discuss plans for an eventual shared boundary; and WHEREAS, the Town Council of Queen Creek approved the "Memorandum of Shared Intent between the Town of Queen Creek and the City of Apache Junction, November 18, 2015" on November 18, 2015 NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of Apache Junction, Arizona: Section 1 • That the document attached hereto as "Exhibit A" and entitled "Memorandum of Shared Intent between the Town ^ of Queen Creek and the City of Apache Junction, November 18, 2015" is hereby established. Section 2 : That three (3) copies of this resolution and attachment shall remain on file in the city clerk' s office as prescribed by law. PASSED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, THIS DAY OF DECEMBER, 2015. SIGNED AND ATTESTED TO THIS DAY OF 2015 . RESOLUTION NO. 15-35 PAGE 1 OF 2 ,/'k /ft. JOHN S. INSALACO Mayor ,'1 KATHLEEN CONNELLY City Clerk APPROVED AS TO FORM: I RICHARD J. STERN City Attorney INk RESOLUTION NO. 15-35 PAGE 2 OF 2 l Exhibit A MEMORANDUM OF SHARED INTENT BETWEEN THE TOWN OF QUEEN CREEK AND THE CITY OF APACHE JUNCTION, NOVEMBER 18, 2015 On August 25, 2015, the Town Council of Queen Creek and City Council of Apache Junction held a point public meeting to review and discuss issues of mutual concern. One of the issues discussed was municipal planning and future growth. For the benefit of current and future residents, it was agreed that both communities should continue to discuss and plan towards an eventual shared city and town boundary. A shared municipal boundary is currently depicted in both general plans of the Town of Queen Creek and the City of Apache Junction. Both plans depict this boundary on what are currently State of Arizona trust lands, known informally as the "Superstition Vistas" tract. The State' s approximate location for future extension of the State Route 24 highway is in the proximity of both communities' depicted future boundaries As a result, it is generally agreed that the final positioning of the State Route 24 could serve as a practical, physical and geographic boundary for the common municipal boundaries. It is also generally understood that the efforts towards the long-term development and annexation of Superstition Vistas can be more effective working collaboratively rather than working separately. These collaborative efforts may include: land use and infrastructure planning, economic development, revenue sharing along future freeway corridors, strategic and intergovernmental communication, and other mutually beneficial efforts between the two communities and with external partners. These external partners may include. the Arizona State Land Department; potential land bidders and developers; Pinal County, Maricopa County; the State Legislature, and, other stakeholders. As staff communicate with each other, it is understood that there is a common respect for shared goals of planning for appropriate growth while sustaining communities financially, culturally, and environmentally for an improved quality of life for current and future residents �. RESOLUTION 108S-1S A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF QUEEN CREEK, ESTABLISHING A "MEMORANDUM OF SHARED INTENT BETWEEN THE TOWN OF QUEEN CREEK AND THE CITY OF APACHE JUNCTION, NOVEMBER 18,2015". A&W* WHEREAS, on August 25, 2015 the Mayors and Councils of both the communities of Queen Creels and Apache junction held a joint special meeting to discuss issues of concern for both communities in a public forum;and WHEREAS, at that forum,a topic of mutual concern was discussed on how both entities could effectively and responsibly plan for the future growth and development of their respective communities, while carrying out the established General Plans of their communities; and WHEREAS, based upon that discussion, both communities desire to collaborate with one another and to continue to discuss plans for an eventual shared boundary. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF QUEEN CREEK,ARIZONA: Section 1: That the document attached hereto as "Exhibit A" and entitled Memorandum of Shared Intent between the Town of Queen Creek and the City of Apache junction, November 18,2015" is hereby established. Section : That three (3) copies of this resolution and attachment shall remain on file in the Town Clerk's office as prescribed by law. PASSED AND ADOPTED BY THE Mayor and Council of the Town of Queen Creek, Arizona,this 18th day of November, 2015. Gail Barney, Mayor je nifer Robin n,Town Clerk Reviewed by: Approved as to form: jo ross,Town Manager Dickinson-Wright PLLC Attorneys for the Town Adoftl Exhibit A MEMORANDUM OF SHARED INTENT BETWEEN THE TOWN OF QUEEN CREEK AND THE CITY OF APACHE JUNCTION,NOVEMBER 18,2015 On August 25, 2015, the Town Council of Queen Creek and City Council of Apache junction held a joint public meeting to review and discuss issues of mutual concern. One of the issues discussed was municipal planning and future growth For the benefit of current and future residents, it was agreed that both communities should continue to discuss and plan towards an eventual shared city and town boundary. A shared municipal boundary is currently depicted in both general plans of the Town of Queen Creels and the City of Apache junction. Both plans depict this boundary on what are currently State of Arizona trust lands, known informally as the"Superstition Vistas" tract. The State's approximate location for future extension of the State Route 24 highway is in the proximity of both communities'depicted future boundaries As a result,it is generally agreed that the final positioning of the State Route 24 could serve as a practical, physical and geographic boundary for the common municipal boundaries It is also generally understood that the efforts towards the long-term development and annexation of Superstition Vistas can be more effective working collaboratively rather than working separately. These collaborative efforts may include: land use and infrastructure planning, economic development, revenue sharing along future freeway corridors, strategic and intergovernmental communication, and other mutually beneficial efforts between the two communities and with external partners. These external partners may include: the Arizona State Land Department; potential land bidders and developers; Pinal County; Maricopa County; the State Legislature; and, other stakeholders. As staff communicate with each other, it is understood that there is a common respect for our shared goals of planning for appropriate growth while sustaining communities financially, culturally, and environmentally for an improved quality of life for current and future residents ROLL CALL VOTE NOTES: ITEM # V MEETING OF MOTION BY SECONDED BY: e YES NO ABSTAINED COUNCILMEMBER EVANS VICE MAYOR BARKER GOUPE101B�f� COUNCILMEMBER SERDY COUNCILMEMBER WILSON MAYOR INSALACO i UNANIMO S IN FAVOR OPPOSED ABSTAINED TOTAL \, ITEM NO. 8 I MOVE THAT RESOLUTION NO. 15-35, A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, ESTABLISHING A "MEMORANDUM OF SHARED INTENT BETWEEN THE TOWN OF QUEEN CREEK AND THE CITY OF APACHE JUNCTION DATED NOVEMBER 18, 2015", (BE APPROVED) OR(BE DENIED). ROLL CALL VOTE NOTES 5 r \ ITEM # MEETING •F MOTION BY: SECONDED BY: -T YES NO ABSTAINED COUNCILMEMBER WILSON � COUNCILMEMBER SERDY N VICE MAYOR BARKER COUNCLMEMBEREVANS MAYOR INSALACO L UNANIMO S IN FAVOR OPPOSED ABSTAINED TOTAL ITEM NO. 9-10 I MOVE THAT AN EXECUTIVE SESSION AT 5.45 P M.,AND A WORK SESSION AT 7:00 P M., BE HELD ON MONDAY, DECEMBER 14, 2015, IN THE CITY COUNCIL CONFERENCE ROOM AND CITY COUNCIL CHAMBERS RESPECTIVELY; AND THAT AN EXECUTIVE SESSION AT 5.45 P M. BE HELD ON TUESDAY, DECEMBER 15, 2015,IN THE CITY COUNCIL CONFERENCE ROOM. ADJOURNMENT: I MOVE THAT THE MEETING BE ADJOURNED AT P M ROLL CALL ,,ten REG.i), SPEC CITY COUNCIL: P / P I A P I A MAYOR INSALACO VICE MAYOR BARKER COUNCILMEMBER EVANS COUNCILMEMBER RIZZI ►' COUNCILMEMBER SERDY COUNCILMEMBER WALDRON COUNCILMEMBER WILSON TOTAL CITY STAFF 9 City Manager Bryant Powell Assistant City Manager Matt Busby City Clerk Kathleen Connell City Attorney Joel Stern Public Safety Director Tom Kell Public Works Director Giao Pham Parks & Recreation Director Jeff Bell Library Director Spencer Paden Finance Director Donna Meinerts City Engineer Emile Schmid Development Svcs Director Larry Kirch Human Resources Director Liz Rile L Assistant to the City Manager OTHERS: � Date CITY OF APACHE JUNCTION Please select an option: REQUEST TO SPEAK FORM Item No. OR Call to The Public (One Form Per item) Please fill out completely and return to the City Clerk prior to the conclusion of the City Manager's Report portion of the agenda. Do you wish to speak before Council on this item? Yes❑ No❑ Only If Necessary ❑ ❑ I am in favor of the proposed Item. ❑ I am opposed to the proposed Item. Name (Print) Address City Zip Code Z � / �-- F6 Telephone Email address This information will be used by staff for follow-up, if necessary. Speakers shall make comments directly to the Mayor and City Council when called up to speak at the podium. Note: Call to the Public comments have a three minute limit and Public Hearing comments have a five minute limit. Consent for Minor to be Audio and/or Video Recorded: I, , as the parent/guardian of (minor(s)), a minor(s), agree to allow said minor(s) to appear and/or participate in the City of Apache Junction City Council Meeting I further understand that this activity may be audio and/or video recorded and I hereby consent to the minor being audio and/or video recorded during his/her participation with the likelihood that their image will appear on cable TV and the internet video stream showing their participation Signature of Parent/Guardian Date 02/23/12