HomeMy WebLinkAbout1985 10-01 Library Minutes CITY OF APACHE JUNCTION
LIBRARY BOARD OF TRUSTEES
122 East 2nd Avenue
Regular Meeting
October 1, 1985
A regular meeting of the Apache Junction Library Board of Trustees was held
October 1, 1985 at 6:00 p.m. at the Apache Junction Library pursuant to notice as
prescribed by law.
Roll Call --
Present Absent
Eldridge, Hazel Russell, Charles
Forsberg, Ruby Hiller, Jan
Lewis, Eleanor Doak, Gary
Debnam, Rosaline
Staff: Pamela Loui, Librarian
Others present: Councilmen Frank Jimenez and Jim Bakkedahl, Friends of the
Library member, Dorothy Daniels
1. Acceptance of Agenda: Motion to accept agenda was made
by Rosaline Debnam and seconded
by Hazel Eldridge.
2. Acceptance of Minutes: Motion to accept minutes of Sept.
3 meeting was made by Hazel
Eldridge and seconded by Rosaline
Debnam. Passed unanimously.
3. Librarian Report: Pamela Loui, Librarian, reported a
total circulation of 4,126. Three
MOM story hours were held in September
with 36 total participants. Much
time was spent on inventory.
4. Committee Reports: There were no committee reports
made.
5. Old Business:
A. Second vote on By-laws change of Motion was made by Ruby Forsberg
Article III, Section 1: and seconded by Rosaline Debnam
to change Article III, Section 1
to read: Trustees are appointed
by the Mayor and approved by the
City Council for three year terms
commencing on the first day of
July and ending on the 30th day
of June three years thereafter.
Terms are staggered so no more
than three trustees' terms shall
conclude in any given year. Re-
appointment to the Board may be
made at the discretion of the
City Council. Roll call vote was
unanimous in favor of.
B. Status of new library building. Vote was made later this evening
to award contract.
6. New Business:
A. Book Collection Inventory Report: A complete inventory of library
materials was undertaken at the
request of the Library Board.
The Librarian reported that the
inventory took the months of
August and September to complete.
City of Apache Junction
Library Board of Trustees
Regular Meeting
October 1, 1985
Page 2
She reported that an error had
been uncovered that had been made
in the second year the library was
in operation. Correct total of
city owned cataloged hardback titles
is 8,328. Additional volumes of 533.
The total volume count is 8,861.
Other problems that were exposed
through the inventory were large
numbers of overdue materials and
missing books not accounted for
in circulation files. There is
now a shelf list card for each
cataloged title. The collection
has been weeded of dated and
damaged materials. A truer picture
of the collection development needs
of the library is now available for
the librarian selecting books.
Motion to accept the inventory report
was made by Hazel Eldridge and
seconded by Rosaline Debnam. Roll
call vote was unanimous in favor of.
Board member Hazel Eldridge thanked
the library staff for undertaking
the inventory project. Other Board
members concurred with her opinion,
that it was a tremendous project and
were pleased that it had been com-
pleted.
7. Call to Public: Councilman Frank Jimenez voiced
his support for the new library.
8. Requests for future agenda items: Two items were mentioned as future
agenda items and they were the
status of the new library and
appointment of a secretary.
9. Adjournment: A motion was made by Ruby Forsberg
and seconded by Hazel Eldridge for
adjournment. Passed unanimously.
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