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Home My WebLink About1985 09.09 City Council Special Agenda C ZONP Mty o c .ipache oLnCt2032 APACHE JUNCTION CITY COUNCIL SPECIAL MEETING CITY COUNCIL CHAMBERS 1001 N. IDAHO ROAD, APACHE JUNCTION, AZ MONDAY, SEPTEMBER 9, 1985 7:00 P.M. AGENDA 1 . Roll Call Public Hearings 2. Proposed Resolution No. 85-32, Authorizing Submission of Application for State Community Development Block Grant Funds 3. Proposed Resolution No. 85-33, Identifying Community Development and Housing Needs and Activities to Meet Such Needs 4. Proposed Resolution No. 85-34, Adopting Plan to Minimize Displacement and Assist Persons Displaced 5. Proposed Resolution No. 85-35, Committing Local Funds as Leverage 6. Adjournment Copies of this agerda and additional information regarding any of the items listed above may be obtained at the City Clerk 's office, 1001 N. Idaho Road, Apache Junction, AZ. , Monday through Friday, 8:00 a.m. to 5:00 p.m. , excluding holidays . Dated this 5th day of September, 1985. eZZ- 7'. ' ;€----7%j 6-X- 'le,Z Z Z Kathleen Connelly i.^ City Clerk 1001 NORTH IDAHO • APACHE JUNCTION, ARIZONA 85220-0190 • TELEPHONE (602) 982-8002 AiIlk ,QACHE" G,y O n.... r °I 1 ,� O U .,,iIr' Z gP/ZoNP (oily 4 0 pache c2unclion DEPARTMENT OF PLANNING AND COMMUNITY DEVELOPMENT September 5 , 1985 MEMORANDUM TO: MAYOR AND CITY COUNCIL THROUGH: MICHAEL J. McNULTY, CITY MANAGER FROM: HUCK NEWCOMER, DIRECTOR OF PLANNING PREPARED BY: JULIE A. REID, PLANNING ASSISTANTJA6 SUBJECT: AGENDA ITEM - SEPTEMBER 9, 1985 PUBLIC HEARING - 1985 CDBG APPLICATION AND ADOPTION OF REQUIRED RESOLUTIONS This is the final step in the application process prior to submittal to the State. The adoption of the resolutions required will : 1. Allow application to be submitted to the State (Resolution No. 85-32. ) 2. Identify this project as a solution to a community need, (Resolution No. 85-33. ) 3. Set up a displacement plan (none will be required for this project) (Resolution No. 85-34. ) 4. Commit local funds as leveraging for grant funding (Resolution No. 85-35. ) The major portion of the leveraged amount was alloted by the 1985-86 City budget for a city wide storm water conveyance plan. The remainder is a commitment of staff time devoted to administration, review and coordination of the project and grant. The following items are respectfully submitted for your review and consideration. • 1. The project narrative which briefly describes the community need and the proposed solution. 2. The four resolutions addressed above. 1001 NORTH iDAHO ROAD APACHE JUNCTION, ARIZONA 85220 TELEPHONE(602) 9828002 Mayor and City ;inci l rk, Agenda Item - .ember 9, 1985 Page Two 3. Documentation of city funds for leveraging. 4. Map of target area. The Planning staff is available at your convenience to answer any questions you may have. CRN:JAR:j1 PROJECT NARRATIVE PROJECT NARRATIVE A. History The low to moderate income areas in Apache Junction are located in the central western portion of the community. Drainage in the community typically begins in the foothills of the northeast and continues in a southwesterly direction. Areas northeast of the target area are relatively undeveloped or were developed without drainage improvements . Problems cause by lack of drainage improvements , in the low to moderate area and in the tributary areas to the north and northeast, have become apparent. Ponding at or flows across intersections and other locations hamper access by residents , emergency vehicular traffic, and service providers. Water encroaches on individual lots causing flood damage to varying degrees such as undermining of foundation footing and damage to individual sewage waste facilities which are inadequate and problematic at best in this area. Water damage to roadways such as heaving and potholing, frequent barricading and water flows across roadways in var- ing depths and velocities cause traffic and safety hazards. In other areas of the community where curb , gutter, retention basins , embankment stabilization and storm water control devices have been constructed with commercial or residential development, the flood damages have been minimized. Municipal funds have been used to pave most of the streets in the area. (Chip seal over native base) . Funds did not allow for underlying base treatment, curb, gutter or drainage improvements. Improvement districts have not been successful in Apache Junction as approximately 50-55% of the population is low to moderate income with many on fixed incomes. B. Benefit Correction of drainage problems in the target area would be a significant 1st step in upgrading the neighborhood and would provide an impetus to individual property owners to maintain and upgrade their individual prop- erties as flood hazards are reduced. The project is intended for area wide benefit to Block Group #1 which is 60.83% low to moderate income population. It would reduce traffic and safety hazards throughout the neighborhood as well as reducing flood damage. It is hoped that this project would encourage residents to contribute additional individual efforts towards more effect drainage provisions in their neighborhood. C. Project Description 1. Non-CDBG funded portion (leveraged) Prior to onset of CDBG portion of the project a city wide storm water conveyance master plan will be completed. This master plan is to include: a) Evaluation of existing natural drainage and any exist- ing facilities/structures including flow volumes and rates , current locations of channels , watersheds , areas of ponding and flooding. b) Recommend alternatives for corrective measures including: additional rights-of-ways required, utility conflicts , and cost estimates. c) Construction phased into a five-year plan. 2. CDBG portion The proposed CDBG portion of the project will be two-pronged: a) The target area will be evaluated in depth identifying flood prone sites and rated by severity of damage/ hazard and impact to neighborhood. A selection of the most critical areas will be made , and a physical survey made for each site , and detailed engineering plans will be designed for each location. b) Construction of flood control structures , pavement, and embankment stabilization measures. Included in this portion will be construction inspection and testing of construction materials. Extent of construction will be commensurate with level of funding. Amount requested is anticipated to cover all construction and any amount less than that requested will result in a reduction in the number of locations to be effected. RESOLUTIONS RESOLUTION NO. 85-32 A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, AUTHORIZING THE SUBMISSION OF AN APPLICATION FOR STATE COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS AND CERTIFYING THAT SAID APPLICATION MEETS THE LOW AND MODERATE INCOME BENEFIT REQUIREMENTS OF THE STATE CDBG PROGRAM. WHEREAS, the City of Apache Junction, Arizona is desirous of undertaking community development activities, and WHEREAS, the State of Arizona is administering the Community Development Block Grant Program, and WHEREAS, the State CDBG program requires that 60% of CDBG funds requested benefit low and moderate income persons for activities justified or benefiting low and moderate income persons, and WHEREAS, the State CDBG program requires that 51% of CDBG funds requested benefit low and moderate income persons for activities justified or aiding in the prevention or elimination of slum or blight; and WHEREAS, a grantee of State CDBG funds is required to comply with the program guidelines and Federal Statutes and regulations. NOW, THEREFORE, BE IT RESOLVED that the Mayor and City Council of the City of Apache Junction, Arizona, authorizes application to be made to the State of Arizona, Office of Economic Planning and Development for CDBG funds, and authorizes the Mayor to sign application and contract or grant documents for receipt and use of these funds; and THAT this application for State CDBG funds meets the requirements of low and moderate income benefits for activities justified or benefiting lot and moderate income persons and for activities justified as aiding in the prevention or elimination of slum and blight, and THAT the City of Apache Junction, Arizona, will comply with all State CDBG program guidelines, Federal Statutes and regulations applicable to the State CDBG program and the assurances contained in the application PASSED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, THIS DAY OF , 19 Norman S Hill Mayor ATTEST Kathleen Connelly City Clerk APPROVED AS TO FORM• David F Alexander City Attorney ROLL CALL VOTE SHEET NOTES gle‘j/fly ITEM # MEETING OF 04" MOTION BY: All-AL SECONDED BY: YES NO ABSTAINED COUNCILWOMAN GARDNER V COUNCILMAN JIMENEZ V COUNCILWOMAN TAYLOR COUNCILMAN BALJO VICE MAYOR BAKKEDAHL V COUNCILMAN EIDSON MAYOR HILL I UNANI"OUS IN FAVOR OPPOSED ABSTAINED TOTAL RESOLUTION NO. 85-33 A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, IDENTIFYING COMMUNITY DEVELOPMENT AND HOUSING NEEDS AND ACTIVITIES TO BE UNDERTAKEN TO MEET SUCH NEEDS. WHEREAS, Title I of the Housing and Community Development Act of 1974, as amended through the Housing and Urban-Rural Recovery Act of 1983, states that the primary objective of the Title and of the community development program of each grantee is the "development of viable urban communities by providing decent housing and a suitable living environment and expanding economic opportunities, principally for persons of low and moderate income , and WHEREAS, Section 106(d)(2)(D) requires the governor of each state to certify that each unit of general local government to be distributed funds will identify its community development and housing needs, including the needs of low and moderate income persons, and the activities to be undertaken to meet such needs. NOW, THEREFORE BE IT RESOLVED that the Mayor and City Council of the City of Apache Junction, Arizona, hereby state that the community development and housing needs of the City of Apache Junction, Arizona, including the needs of low and moderate income persons are. flood and drainage facilities to minimize property damage, improve access by emergency vehicles and residents, to minimize traffic safety hazards, and reduce roadway maintenance expenses. AND BE IT FURTHER RESOLVED that the Mayor and City Council of the City of Apache Junction, Arizona, hereby state that the activities proposed to be undertaken to meet such needs are• assessment of low/moderate income area to determine amount and type of storm flows; to determine type and size of facilities required; and to construct facilities including structures, paving, and reinforcing embankments. PASSED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, THIS DAY OF , 19 Norman S Hill Mayor ATTEST. Kathleen Connelly City Clerk APPROVED AS TO FORM David F Alexander City Attorney 4 ROLL CALL VOTE SHEET NOTES 0"5 -)9 ITEM #3 MEETING OF q ////41- , MOTION BY: 44SECONDED BY: tivi , YES NO ABSTAINED COUNCILMAN EIDSON COUNCILWOMAN GARDNER COUNCILMAN JIMENEZ COUNCILWOMAN TAYLOR ■ COUNCILMAN BALJO VICE MAYOR BAKKEDAHL MAYOR HILL UNANIMOUS IN FAVOR OPPOSED ABSTAINED TOTAL oomik RESOLUTION 85-34 A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, ADOPTING A PLAN TO MINIMIZE DISPLACEMENT AND ASSIST PERSONS ACTUALLY DISPLACED AS A RESULT OF ACTIVITIES FUNDED IN WHOLE OR IN PART WITH 1985 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS WHEREAS, the Housing and Community Development Act of 1974, as amended by the Urban-Rural Recovery Act of 1983, Section 104(a)(2)(A) and Section 104(j), requires that all recipients of Community Development Block Grant funds develop plans to minimize displacement and to assist persons actually displaced as a result of activities funded in whole or in part with COBG funds; and WHEREAS, the State of Arizona, Office of Economic Planning and Development, has developed a strategy, recordkeeping requirements and resource materials to implement such a plan. NOW,THEREFORE BE IT RESOLVED that the Mayor and City Council of the City of Apache Junction, Arizona, hereby adopt a strategy to minimize displacement and agree to document all such efforts, certify that the City of Apache Junction, Arizona, will not initiate any displacement activity until a source and specific amount of funds to provide assistance and reasonable benefits to those displaced has been identified and approved by OEPAD; the City Manager to be responsible for providing counseling and assistance to those displaced, should such actions be necessary, and adopt the strategy, recordkeeping requirements and informational procedures recommended by OEPAD to insure that assistance and reasonable benefits are provided to those displaced PASSED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, THIS DAY OF , 19 Norman S Hill Mayor ATTEST Kathleen Connelly City Clerk APPROVED AS TO FORM David F. Alexander City Attorney ROLL CALL VOTE SHEET NOTES (2? • ITEM # MEETING OF Y9AC MOTION BY: 0..41A SECONDED BY, YES NO ABSTAINED VICE MAYOR BAKKEDAHL COUNCILMAN EIDSON V COUNCILWOMAN GARDNER ✓ COUNCILMAN JIMENEZ COUNCILWOMAN TAYLOR COUNCILMAN BALJO MAYOR HILL UNANI"!OUS IN FAVOR OPPOSED . ABSTAINED TOTAL oak RESOLUTION NO 85-35 A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, COMMITTING LOCAL FUNDS AS LEVERAGE FOR THE 1985 COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION. WHEREAS, the City of Apache Junction, Arizona, has adopted Resolution Number 85-32 which authorizes submission to the State of Arizona, Office of Economic Planning and Development for Community Development Block Grant (CDBG) funds for the 1985 program year; and WHEREAS, the application indicates that S22,522 00 will be committed by the City of Apache Junction, Arizona, as leveraged funds; and WHEREAS, the OEPAD 1985 Program Summary requires that all local leveraged funds or resources be committed in the form of a resolution by the governing body, and that such a commitment contain an opinion by the applicant's legal counsel that the leveraged funds represent a binding commitment, legally enforceable under State laws. NOW, THEREFORE BE IT RESOLVED that the Mayor and City Council of the City of Apache Junction, Arizona, hereby commit S22,522.00 to the 1985 CDBG program, and that the Mayor and City Council of the City of Apache Junction, Arizona, hereby state that this commitment is legally binding based on the legal opinion of the City's attorney and such funds or resources will be subject to an audit at the termination of the grant. PASSED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, THIS DAY OF , 19 Norman S. Hill Mayor ATTEST: Kathleen Connelly City Clerk APPROVED AS TO FORM. David F Alexander City Attorney ROLL CALL VOTE SHEET NOTES 3 ITEM # MEETING OF ' 9 /C MOTION BY: et SECONDED BY: YES/ NO ABSTAINED COUNCILMAN BALJO VICE MAYOR BAKKEDAHL COUNCILMAN EIDSON COUNCILWOMAN GARDNER COUNCILMAN JIMENEZ COUNCILWOMAN TAYLOR MAYOR HILL UNANIMO S IN FAVOR OPPOSED ABSTAINED TOTAL MAPS 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 11 4 II 4 4 4 4 al 4 d :I ii d 4 4 -I 4 i 4 4 '' 11 4 II 1 1 4 !I 4 4 1 4 il 11 ! 1 ! 11 ti g ! gl 1 1• 41 . LOST DuTelswor as VC f l.03, DUTCHMAN •L VD ../t0- • Llatt._ L ._ - ._ _ - LI .1...•••••••r• • mom. 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Pre 101A NLAA mmt 00 .._.• .- ........ ._ ____ _ ___ _ ____, _ _•______ ...... 144144444441141110414 4 4444444444 ,1 4444444444 11141411441 1 .11 4 (.1 .1 1 ; 11 DOCUMENTATION /1� i - ANNUAL BUDGET BUDGET DETAIL - ACCOUNT LIST DEPARTMENT - DIVISION PUBLIC WORKS ENGINEERING 1984-85 1985-86 ACCOUNT NUMBER ACCOUNT DESCRIPTION 001-108 BUDGET BUDGET Personal Services 87,240 95,639 -522-03-11 Office Supplies 150 2,000 -522-03-13 Small Tools and Equipment 100 500 -522-03-17 Chemicals 50 50 -522-03-18 Photographic Supplies 500 1 ,000 -522-03-29 Other Operating Supplies 650 650 -522-04-31 Gas, Oil, Lubricants 500 1 ,500 -522-04-32 Tires and Tubes 150 150 -522-04-39 Other Maintenance Supplies 500 • -523-05-29 Other Professional Services 2,000 30,000* -523-07-00 Travel, Training, Conferences 450 450 -523-09-63 Maintenance - Office Equipment 600 800 -523-09-64 - Auto 100 1 ,000 -523-10-71 Printing and Binding 100 500 -523-10-72 Copy Charges 800 2,500 -523-10-73 Filming 900 500 -523-10-74 Paper 300 -523-14-23 Subscriptions and Memberships 300 300 005--524-15-11 Office Furniture 1 ,550 005--524-16-21 Motor Vehicle 2,000 006--523-05-11 Engineering Services . 4,000 18,000 Total 100,590 157,889 Source of Funds General Fund 52,264 Federal Revenue Sharing Fund 1 ,550 ' Local Transportation Assistance Fund 104,075 157,889 * 5 10,000 LEVERAGED FOR STORM WATER CONVEYANCE MASTER PLAN CITY OF APACHE JUNCTION - 23 - DOCUMENTATION LEVERAGED AMOUNTS SALARIES , WAGES AND FRINGE BENEFITS Hours Wage/Fringe Total Rate Wage/Fringe Expenses Director of Planning 32 21.94 702.00 Director of Public Works 290 26.56 7703.00 City Manager 14 27.68 388.00 Finance Director 14 18.86 264.00 Engineering Technician 165 11 .62 1917.00 Operations Supervisor 52 18.91 983.00 Flood Plain Administrator 27 20.9 565.00 ROLL CALL VOTE SHEET NOTES (1014' 1 i 04) 1 ITEM # MEETING OF yjd MOTION BY: /tVLL SECONDED BY: YES NO ABSTAINED COUNCILWOMAN TAYLOR COUNCILMAN BALJO VICE MAYOR BAKKEDAHL COUNCILMAN EIDSON COUNCILWOMAN GARDNER v COUNCILMAN JIMENEZ MAYOR HILL UNANIMOUS , IN FAVOR OPPOSED ABSTAINED TOTAL j .0.• oallk ITEM NO. 2 I MOVE THAT RESOLUTION NO. 85-32, A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, AUTHORIZING THE SUBMISSION OF AN APPLICATION FOR STATE COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS AND CERTIFYING THAT SAID APPLICATION MEETS THE LOW AND MODERATE INCOME BENEFIT REQUIREMENTS OF THE STATE CDBG PROGRAM, BE APPROVED AND ADOPTED. ITEM NO. 3 I MOVE THAT RESOLUTION NO. 85-33, A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, IDENTIFYING COMMUNITY DEVELOPMENT AND HOUSING NEEDS AND ACTIVITIES TO BE UNDERTAKEN TO MEET SUCH NEEDS, BE APPROVED AND ADOPTED. ITEM NO. 4 I MOVE THAT RESOLUTION NO. 85-34, A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, ADOPTING A PLAN TO MINIMIZE DISPLACEMENT AND ASSIST PERSONS ACTUALLY DISPLACED AS A RESULT OF ACTIVITIES FUNDED IN WHOLE OR IN PART WHICH 1985 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS, BE APPROVED AND ADOPTED. ITEM NO. 5 I MOVE THAT RESOLUTION NO. 85-35, A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, COMMITTING LOCAL FUNDS AS LEVERAGE FOR THE 1985 COMMUNITY DEVELOPMENT GRANT APPLICATION, BE APPROVED AND ADOPTED. ITEM NO. 6 I MOVE THAT THE MEETING BE ADJOURNED AT P.M. Isk APACHE JUNCTION CITY COUNCIL SPECIAL MEETING SEPTEMBER 9, 1985 7 : 00 P .M . 1 . ROLL CALL PUBLIC HEARINGS 2 . RESOLUTION NO . 85-32, AUTHORIZING CDBG APPLICATION ( PLANNING ) --- OPEN PUBLIC HEARING --- ASK PUBLIC AND COUNCIL TO SPEAK --- CLOSE PUBLIC HEARING --- CALL FOR MOTION / SECOND / DISCUSSION / ROLL CALL VOTE 3 . RESOLUTION NO . 85-33, HOUSING NEEDS ( PLANNING ) --- OPEN PUBLIC HEARING --- ASK PUBLIC AND COUNCIL TO SPEAK --- CLOSE PUBLIC HEARING --- CALL FOR MOTION / SECOND / DISCUSSION / ROLL CALL VOTE 4 . RESOLUTION NO . 85-34, CDBG PLANS ( PLANNING ) --- OPEN PUBLIC HEARING --- ASK PUBLIC AND COUNCIL TO SPEAK --- CLOSE PUBLIC HEARING --- CALL FOR MOTION / SECOND / DISCUSSION / ROLL CALL VOTE 5 . RESOLUTION NO . 85-35, LOCAL FUNDS FOR CDBG GRANT (PLANNING ) --- OPEN PUBLIC HEARING --- ASK PUBLIC AND COUNCIL TO SPEAK --- CLOSE PUBLIC HEARING --- CALL FOR MOTION / SECOND / DISCUSSION / ROLL CALL VOTE 6 . ADJOURNMENT --- CALL FOR MOTION / SECOND / DISCUSSION / ROLL CALL VOTE /'\ r T , / I /j6t ' T P(°1/1) , ROLL CALL rr � V GI ROLL CALL ! PRESENT I ABSENT l�/ ( MAYOR HILL � i��_ 1 W.S. � r r VICE-MAYOR BAKKEDAHL ! G� td`� COUNCILMAN JIMENEZ ( 1 7r`r 2,-- COUNC I LwoMAN TAYLOR +/ i COUNCILWOMAN GARDNER I COUNCILMAN BAL-JO ! 1 COUNCILMAN EIDSON ! TOTAL 1 b STAFF PRESENT .J. Y MICHAEL J. MCNULTY MANAGER CITY CLERK Kathy Connelly a FINANCE CONTROLLER Keith Lewis ( L, , DIRECTOR OF PLAPINING Chuck Newcomer 944" DIRECTOR OF PUBLIC SAFTEY Bill McDaniel DIRECTOR OF PUBLIC WORKS Rich Broman CITY ATTORNEY Mr. Alexander/Mr. Hirsch , /11-4t'' ECONOMIC DEVELOPMENT SPECIALIST John Schoeph