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Home My WebLink About1984 11.05 City Council Work Session Agenda PsPCHE✓e/ U ' t' Z '1Riz... city o &4paci e c2unction APACHE JUNCTION CITY COUNCIL WORK SESSION CITY COUNCIL CHAMBERS 1001 N. IDAHO ROAD, APACHE JUNCTION, AZ MONDAY, NOVEMBER 5 , 1984, 7 : 00 P.M. TUESDAY, NOVEMBER 6 , 1984, 6: 00 P.M. AGENDA 1 . DISCUSSION OF ITEMS FOR REGULAR AGENDA OF NOVEMBER 6 , 1984 2 . DISCUSSION ON STREET REPAIRS (COUNCILMAN SHANKS) 3 . DISCUSSION ON SEWER/SEPTIC PROBLEMS (COUNCILMAN HILL) 4. DISCUSSION ON CITY LIBRARY (MAYOR CLARKE/COUNCILMAN DAMIANO) 5 . DISCUSSION ON PRISONER COSTS (COUNCILMAN HILL) 6 . DISCUSSION ON PROPOSED CHANGES TO COUNCIL PROCEDURES (CITY MANAGER/MAYOR CLARKE/CITY CLERK) 7 . DISCUSSION ON EMERGENCY SHELTERS (COUNCILMAN DAMIANO) 8. DISCUSSION ON FEES FOR RV AND TRAVEL TRAILERS (COUNCILMAN DAMIANO) 9 . DISCUSSION ON PROGRESS OF REWRITE COMMITTEE (COUNCILMAN DAMIANO) 10 . CALENDAR REPORTS 11 . REQUESTS FOR FUTURE AGENDA ITEMS 12 . REMINDER OF EXECUTIVE SESSION Copies of this agenda and information regarding any of the items listed above may be obtained through the City Clerk' s Office , 1001 N. Idaho Road , Apache Junction, AZ, Monday through Friday, 8: 00 A.M. to 5 : 00 P.M. , excluding holidays . Dated this 1st day of November, 1984 . X.044_„z) Kathleen Connelly, C ty Clerk 1001 NORTH IDAHO • APACHE JUNCTION,ARIZONA 85220-0190 • TELEPHONE(602)982 8002 r- ,,,,cHE�G2 , ,,....t00U � , ,z qR i` • NP amity o pache unction /ZO November 1 , 1984 MEMORANDUM TO: HONORABLE MAYQ.�AID MEMBERS OF THE CITY COUNCIL THROUGH: CITY MANAGER r FROM: CITY CLERK eel SUBJECT: PROPOSED CHANGES IN COUNCIL MEETING PROCEDURES As you are well aware , Council agendas have become increasingly longer during the past few months . Due to the overall growth of the city, the increasing number of rezoning and abandonment applications , items of general procedure and statutory requirements , the trend toward longer and longer agendas will continue . In an effort to streamline Council meetings and yet conduct them professionally and within the requirements of the City Code and State law, several changes in procedures may be considered by the Council as follows: A. Eliminate the requirement to have two separate readings , at least 24 hours apart , of any ordinance that is written without the emergency clause . This is a requirement imposed by the City Code . There is no basis for it in State law. By making the second separate reading optional , instead of mandatory, the Council would be able to hold a public hearing on an ordinance , discuss it and hold the vote on the same night . The procedure would be similar to that used in the adoption of an ordinance with the emergency clause with the exception that the ordinance would not become effective for 30 days . An optional second reading would enable the Council to vote on routine and non-controversial ordinances immediately after the public hearing . There would be no need to carry over the ordinance to the second meeting , which would considerably shorten the motion used to adopt the consent agenda and would save time and money in preparation of the packet . 1001 NORTH IDAHO • APACHE JUNCTION ARIZONA 85220-0190 • TELEPHONE(602)982 8002 Mayor and City Council Page 2 Meeting Procedures The City Council would , of course , still have the option of postponing action on the ordinance until a later date if more discussion or research was needed . Making the second reading optional would considerably shorten both the consent and regular agendas , stream- line administrative procedures , especially in the area of zoning . Adoption of this optional procedure would have to be in the form of an ordinance amending the City Code . B . Modify the method by which the Council makes a motion. Presently, every motion is preceded by the phrase "Be it resolved by the Mayor and City Council of the City of Apache Junction, Arizona , that" . This phrase serves no particular purpose and , in many cases , is redundant since similar wording is contained in the document being adopted . Robert ' s Rules of Order recommends using the phrase "I move that" or "I move to" . The suggested motion would still be printed in the packet in the shorter version . C . Increased use of the consent agenda to adopt minutes and routine items . Abandonments , resolutions , and applications for liquor licenses are examples of items that could be placed on the consent agenda . Any member of the Council would be able to remove any item from the consent agenda if so desired . All items on the consent agenda would be specifically ..�. outlined so that the motion to adopt would be "I move that Items Numbered through as listed on the consent agenda be adopted . " This would eliminate the need to spell out each item individually in the motion. These proposed changes will be discussed at the November 5th work session. If the Council wishes to adopt any of these procedures , they will not appear until the November 2oth regular meeting . 2-4-9 MAYOR AND COUNCIL "" 2-5-3 Sec. 2-4-9 Suspension of Rules • Any of the provisions of this chapter may be temporarily suspended in connection with any matter under consideration by a recorded vote of three-fourths of the members present, except that this section shall not be construed to permit any action that is contrary to state statutes. Article 2-5 ORDINANCES, RESOLUTIONS AND CONTRACTS 2-5-1 Prior Approval 2-5-2 Introduction 2-5-3 Same Day Passage Prohibited 2-5-4 Two Separate Readings 2-5-5 Requirements for an Ordinance 2-5-6 Effective Date of Ordinances 2-5-7 Signatures Required 2-5-8 Publishing Required 2-5-9 Posting Required Section 2-5-1 Prior Approval All ordinances, resolutions and contract documents shall, before formal presentation to the council, have been reviewed as to form by the attorney. 4111 When there are substantive matters of administration involved, all ordinances, resolutions and contract documents shall be referred to the person who will be charged with the administration of such ordinance, resolution or contract. Such person shall have an opportunity to present comments, suggestions and objections, if any, prior to the passage of the ordinance, resolution or acceptance of the contract. �. Sec. 2-5-2 Introduction Ordinances, resolutions and other matters or subjects requiring action by the council shall be introduced and sponsored by a member of the council, except that the attorney may present ordinances, resolutions and other matters or subjects to the council, and any councilman may assume sponsorship thereof by moving that such ordinance, resolution, matter or subject be adopted; otherwise they shall not be considered. Sec. 2-5-3 Same Day Passage Prohibited No ordinance, except an emergency ordinance, shall be put on its final passage on the same day on which it was introduced. -16- 2-5-4 MAYOR AND COUNCIL 2-5-9 Sec. 2-5-4 Two Separate Readings ®' All ordinances, except emergency ordinances, shall have two separate readings, but the first and the second reading shall never be made on the same day. The first reading may be by title only, but the second reading shall be in full unless the council, in possession of printed copies of said ordinance, shall unanimously allow reading by title only. Sec. 2-5-5 Requirements for an Ordinance Each ordinance may have only one subject, the nature of which is clearly expressed in the title. Whenever possible, each ordinance shall be introduced as an amendment to this code or to an existing ordinance and, in such case, the title of the sections to be amended shall be included in the ordinance. -- Sec. 2-5-6 Effective Date of Ordinances No ordinance, resolution or franchise shall become operative until thirty days after its passage by the council and signature by the mayor, except measures necessary for the immediate preservation of the peace, health or safety of the city. Such an emergency measure shall not become immediately operative unless it states in a separate section the reason why it is necessary that it should become immediately operative, and unless it is approved by the affirmative vote of three- fourths of all the members elected to the council taken by ayes and nays. Sec. 2-5-7 Signatures Required Every ordinance passed by the council shall, before it becomes effective, be signed by the mayor and attested by the clerk. Sec. 2-5-8 Publishing Required Only such orders, resolutions, motions, regulations or proceedings of the council shall be published as may be required by state statutes or expressly ordered by the council. Sec. 2-5-9 Posting Required • Every ordinance imposing any penalty, fine, forfeiture or other punish- ment shall, after passage, be posted by the clerk in three or more public places within the city and an affidavit of the person who posted the ordinance shall be filed in the office of the clerk as proof of posting. 1 1