HomeMy WebLinkAbout2010 05.03 City Council Work Session Agendan n
City ofApache Junction
Home of the Superstition Mountains
APACHE JUNCTION CITY COUNCIL WORK SESSION
CITY COUNCIL CHAMBERS
300 EAST SUPERSTITION BOULEVARD
APACHE JUNCTION,ARIZONA 85219n
Monday,May 3,2010
7:00 PM
AGENDA
1-CALL TO ORDER.
2.ROLL CALL.
3.PRESENTATION AND DISCUSSION ON RESOLUTION NO.10-11,AUTHORIZING THE SUBMISSION OF A GRANT
APPLICATION TO AK-CHIN INDIAN COMMUNITY FOR THE REMOVAL AND REPLACEMENT OF THE OFFICE
CEILING IN THE APACHE JUNCTION ANIMAL CONTROL SHELTER.
Resolution No.10-11 would authorize the submission of a grant appiication for the removal and replacement of the ceiling office at the Animal
Control Shelter.
4.PRESENTATION AND DISCUSSION OF THE FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
FOR GEOGRAPHIC INFORMATION SYSTEMS (GIS)CONSULTING AND SERVICES FROM G AND G CONSULTING
LLC.
Staff proposes to amend G &G Consulting’s Agreement dated July 7,2009 for the Community Development Block Grant funded Dovyntown
Redevelopment and Implementation Strategy to include the project scope funded through the Rural Economic Development and Planning
Assistance Grant.
5.PRESENTATION AND DISCUSSION ON COMMUNITY SIGNAGE ISSUES.
Staff will provide an update on a variety.of community signage issues to include historical,downtown,community,Transportation Equity Act for
the 21 St Cebtury (TEA-21),and freeway signs.Council and staff input is sought.
6.DISCUSSION ON ORDINANCE NO.885,TOWING SERVICES.
Staff has identified practical challenges with Ordinance No.885,which was passed in 1994.Ordinance No.885 established a rotation list
process whereby tow businesses had to meet certain equipment,personnel,facility and other requirements in order to be called by the police
department to perform tows of vehicles from public property.
7-ADJOURNMENT.
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Copies of this agenda and additional information regarding any of the items listed above may be obtained from
the City Clerk’s office:
300 East Superstition Boulevard,Apache Junction,AZ
Monday through Friday,8:00 a.m.to 5:00 p.m.,excluding holidays
If any person with a disability needs any type of accommodation,please notify the Human Resources Office,at
(480)474-2617 or (480)983-0095 (TDD)at least 72 hours prior to the scheduled time.
n nCityofApacheJunction
Home of the Superstition Mountains
Print
TO:City Manager's Office
Jerald L.Monahan,Chief of Police
May 3,2010
FROM:
DATE:
n Agenda Type:
Council Priority Focus Area:
Work Session Agenda
Public Safety
TITLE OF AGENDA ITEM:
PRESENTATION AND DISCUSSION ON RESOLUTION NO.10-11,AUTHORIZING THE SUBMISSION OF A GRANT
APPLICATION TO AK-CHIN INDIAN COMMUNITY FOR THE REMOVAL AND REPLACEMENT OF THE OFFICE CEILING
IN THE APACHE JUNCTION ANIMAL CONTROL SHELTER.
ACTION REQUESTED:
Presentation and Discussion
DiSCUSSION /BACKGROUND INFORMATION:
Resolution No.10-11 would authorize the submission of a grant application for the removal and replacement of the ceilingofficeattheAnimalControlShelter.
FISCAL IMPACT:
Budgetary Approval Not Required
OPTIONS /ALTERNATIVES:
Policy Discussion (list specific options/alternatives)
O RECOMMENDATION:
Council has the following options:
1.Approve the project as presented.
2.Request additional information.
3.Not approve the project as presented.
ATTACHMENTS:
Click to download
D Staff Report
D Resolution Niumber 10-11
Q Project Budget
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City of Apache Junction
Department of Public Safety
MEMORANDUM
DATE:April 16,2010
The Honorable Mayor and City Council
George Hoffman,City Manager
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TO:
THROUGH:
FROM:Jerald L.Monahan
Director of Public Safety/Chief of Pol ice
SUBJECT:Ak-Chin Indian Community State Shared Revenue Program Grant
Application for Fiscal Year 2010-2011
REQUEST
Staff respectfully requests that the City Council adopt Resolution 10-11 authorizing thesubmissionofanAk-Chin Indian Community State Shared Revenue Program grant application
for Fiscal Year 2010-2011.Refer to Attachment 1 for Resolution.
The Resolution stipulates that the City is applying for up to $12,105 to remove and replace theofficeceilingattheApacheJunctionAnimalControlShelter.Further,the Resolution stipulatesthattheCitymayprovideupto$1,729 in staff time and $450 in donated fimds to match the
funds provided by the Ak-Chin Indian Community (“Community”).
Refer to Attachment 2 for project budget.
nBACKGROUND
In November 2002,the voters of Arizona approved Proposition 202 which initiated new gamingcompactsbetweentheStateofArizonaandtheNativeAmericantribes.An important provisionofProposition202wasthesharingofgamingrevenueswiththeState.Henceforth,tribes would
be assessed by the State a percentage of their gross gaming revenue.Tribes had the option ofeitherpayingallofthisassessmentintoaStatemanagedfundortopay88%of the assessmentintotheStatemanagedfundandretain12%of the assessment for distribution as grants.
The Ak-Chin Indian Community exercised its option to retain and administer 12%of State
shared revenue.Known as the Ak-Chin Indian Community State Shared Revenue Program,theProgrammakes“Distributions to cities,towns,or counties for government services that benefitthegeneralpublic,including public safety,mitigation of the impacts of gaming,or promotion ofcommerceandeconomicdevelopment.”Ak-Chin’s policy is to generally limit the distributions
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to cities,towns,and counties in Maricopa and Pinal Counties.A funding priority of theCommunityisanimalcontrolshelters.
DISCUSSION
The Director of Public Safety identified the removal and replacement of the office ceilingpriorityprojectduetotheceiling’s age and small rodent infestation.There are no City funds toaccomplishthisproject.
Recent attempts to address the problem have been unsuccessful.Staff has been advised that the
only way to adequately address the situation is by removing the current drop down ceiling andinstallinginsulationandprotectivebarriersinitsplace.
The implementation of this project will occur in two steps:removal of the existing ceiling andtheinstallationofthenewceiling.
Step one will include:removal and disposal of the existing ceiling grid panels;rerouting and
hiding of the existing HVAC duct work;removal of the existing lighting fixtures;and the
installation of hanging fluorescent lights.
Step two will include the insulation of the new office ceiling using a sprayed foam insulation
process that will be covered with thermal and fire proof barriers.The process will include the
following components:installation of Handi-Foam;application of urethane seal coat to gable
ends and underside of roof deck;installation of R-30 unfaced insulation at gable ends over foam
and in ceiling areas;installation of white FSK (foil-scrim-kraf t)over exposed fiberglass batts.
RECOMMENDATION
as a
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Staff respectfully recommends that Council approve Resolution Number 10-11.
ACTION REQUIRED
n Adoption of Resolution Number 10-11 and Direction to Staff to Implement.
Attachment 1:Resolution Number 10-11
Attachment 2:Project Budget
2
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Attachment 1
RESOLUTION NO.10-11
A RESOLUTION OF THE MAYOR-AND CITY COUNCIL OF THE CITY
OF APACHE JUNCTION,ARIZONA,APPROVING THE SUBMITTAL OF
A GRANT APPLICATION TO -THE AK-CHIN INDIAN COMMUNITY FOR
PROPOSITION 202 FUNDS.
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WHEREAS,in 2002,Proposition 202 authorized new gaming
compacts between the State of Arizona and Arizona Indian Tribes
which included sharing of gaming revenues;and
WHEREAS,a portion of this state-shared revenue in an amount
of 12%can be retained by an Indian tribe and distributed to
cities,towns or counties for government services that:1)
benefit the general public;2)mitigate the impacts of gaming;
and/or 3)promote commerce and economic-development;■and
WHEREAS,the Ak-Chin Indian Community (the "Community")has
decided to exercise its option to retain and administer the 12%
share itself and has adopted guidelines and procedures for this
new program;and
WHEREAS,the Community developed an expanded list of
"priority areas"for which funding will be concentrated,
including animal shelters,food banks,healthcare services,'
schools,programs for persons with special needs,and education.
NOW,THEREFORE,BE IT RESOLVED.BY THE MAYOR AND CITY COUNCIL
OF THE CITY OF APACHE JUNCTION,ARIZONA,AS FOLLOWS:
nSection1:
Staff is authorized to submit an application to the Ak-Chin
Indian Community for Proposition 202 funds,and the Mayor,is
authorized to sign the application,contracts and grant documents
for receipt and use of Proposition 202 for removal of the
existing office ceiling and the installation of a new office
ceiling in the Apache Junction Animal Control Shelter in an
amount not to exceed $12,105.
Section 2:
The Mayor is authorized to take any and all actions necessary to
RESOLUTION,NO.10-11
PAGE 1 OF 2
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implement and complete the.activities submitted in the
application.
Section 3:
The City Manager or his or her designee is hereby authorized to
take whatever steps necessary to administer and procure the
funding.'n
Section 4:
The City may expend up to $1,729 in staff time and $450 in
donated funds to match the funds provided by the Community.
PASSED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF
APACHE JUNCTION,ARIZONA,THIS ,2010.DAY OF
,2010.SIGNED AND ATTESTED TO THIS DAY OF
JOHN S.INSALACO
Mayor
ATTEST:
KATHLEEN CONNELLY
■City Clerk
APPROVED AS TO FORM:
n RICHARD J.STERN
City Attorney
RESOLUTION NO.10-11
PAGE 2 OF 2
nn
Attachment 2
Animal Control Shelter Renovation Budget
October 1,2010 to September 30,2011
Community Other
Proposed Budget Request Funders
In Kind
Expense
Total
Budget
Professional
Services n001,729 1,729
Materials and/or
Labor 12,105 0 0 12,105
Other 0 450 0 450
Total 12,105 450 1,729 14,284
Community Request
Materials and/or Labor:$12,105
Funds will be used to secure a general contractor to remove the old ceiling and to reinstall the
lighting and HVAC.Funds would be used to secure an insulation contractor to spray in the
new ceiling and install thermal and fire proof barriers.It is anticipated that the funds would
be needed during the first quarter of 2011.
Step One:Removal Of Existing Office Ceiling
Removal and disposal of existing grid cell
Reroute and cover existing HVAC ducting
Removal of existing lighting fixtures and
replace with hanging fluorescent lighting
Sales tax
$1,300
$2,625
$5,030
n$553
Sub Total $9,508
Step Two:Insulation Of The Office Ceiling
Installation of Handi-Foam;application of urethane seal
coat to gable ends and underside of roof deck;installation
of R-30 unfaced insulation at gable ends over foam and in
ceiling areas;installation of white FSK (foil-scrim-kraft)
over exposed fiberglass batts.
Optional wall sealant
$2,327
$270
$2,597SubTotal
TOTAL $12,105
Page 1 of2
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Attachment 2
Other Funders
Other:$450
Funds donated by community members will be used to pay for the City permits and
licenses that are necessary for this type of a renovation project.
In-Kind Expense
n Professional Services:$1,729
The amount of staff time needed to supervise the project and the contractors.
40 hours X $43.23/hour
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Page 2 of2
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Home of the Superstition Mountains
S Print
TO:City Manager's Office
Heather Patei,Program Coordinator
May 3,2010
FROM:
DATE:
n^Agenda Type :
Council Priority Focus Area:
Work Session Agenda
Community Deveiopment
TITLE OF AGENDA ITEM:
PRESENTATION AND DISCUSSION OF THE FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT FORGEOGRAPHICINFORMATIONSYSTEMS(GIS)CONSULTING AND SERVICES FROM G AND G CONSULTING LLC.
ACTION REQUESTED:
Presentation and Discussion
DiSCUSSION /BACKGROUND INFORMATION:
Staff proposes to amend G &G Consulting’s Agreement dated July 7,2009 for the Community Development Block Grant
funded Downtown Redevelopment and Implementation Strategy to include the project scope funded through the RuralEconomicDevelopmentandPlanningAssistanceGrant.
FISCAL IMPACT:
OPTIONS/ALTERNATIVES:
n RECOMMENDATION:
Discussion only.
ATTACHMENTS:
Click to download
D Staff Report
D Amended Agreement
nn
THERE IS ADDITIONAL
INFORMATION ON THIS ITEM
IN THE REGULAR MEETING
n
SECTION UNDER ITEM
,.n
n nCityofApacheJunction
Home of the Superstition Mountains
^Print
TO:City Manager's Office
Vice Mayor R.E.Eck/Councilmember Jeff Serdy
Mays,2010
FROM:
DATE:
n Agenda Type:
Council Priority Focus Area:
Work Session Agenda
Community Development
TITLE OF AGENDA ITEM:
PRESENTATION AND DISCUSSION ON COMMUNITY SIGNAGE ISSUES.
ACTION REQUESTED:
Presentation and Discussion
DISCUSSION /BACKGROUND INFORMATION:
Staff will provide an update on a variety of community signage issues to include historical,downtown,community.Transportation Equity Act for the 21st Cebtury (TEA-21),and freeway signs.Council and staff input is sought.
FISCAL IMPACT:
OPTIONS /ALTERNATIVES:
RECOMMENDATION:
n
ATTACHMENTS:
Click to download
No Attachments Available
n n -
City ofApache Junction
Home of the Superstitio n Mountains
Si Print
TO:City Manager's Office
Jeraid Monahan,Chief of Police
May 3,2010
FROM:
DATE:
n Agenda Type:
Council Priority Focus Area:
Work Session Agenda
Public Safety
TITLE OF AGENDA ITEM:
DISCUSSION ON ORDINANCE NO.885,TOWING SERVICES.
ACTION REQUESTED:
Presentation and Discussion
DISCUSSION /BACKGROUND INFORMATION:
Staff has identified practical challenges with Ordinance No.885,which was passed in 1994.Ordinance No.885 established arotationlistprocesswherebytowbusinesseshadtomeetcertainequipment,personnel,facility and other requirements inordertobecalledbythepolicedepartmenttoperformtowsofvehiclesfrompublicproperty.
FISCAL IMPACT:
Budgetary Approval Not Required
OPTIONS /ALTERNATIVES:
^RECOMMENDATION:
ATTACHMENTS:
Click to download
No Attachments Available