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HomeMy WebLinkAbout2010 05.17 City Council Work Session Agenda , s WIZ j r Junction - Ci0 of che Home of the Superstition Mountains APACHE JUNCTION CITY COUNCIL WORK SESSION CITY COUNCIL CHAMBERS 300 EAST SUPERSTITION BOULEVARD APACHE JUNCTION,ARIZONA 85219 Monday, May 17, 2010 7:00 PM AGENDA 1. CALL TO ORDER. 2. ROLL CALL. 3. INTERVIEW OF APPLICANTS FOR VACANCY ON SUPERSTITION MOUNTAINS COMMUNITY FACILITY DISTRICT. Due to the resignation of Dan Austin,a vacancy exists on the Superstition Mountains Community Facility District No. 1 Board of Directors Council is being given this opportunity to interview the applicants for the vacancy,which has a term expiration of July 7,2016 In addition, current board members Ray Soden and Pat Richmond have their terms expiring on July 7,2010 They both wish to be reappointed to terms expiring July 7, 2016 These appointments are scheduled for the May 18 regular meeting 4. PRESENTATION AND DISCUSSION ON PROJECT PW 2009-04,IRONWOOD DRIVE IMPROVEMENTS. Presentation and discussion by staff on the bid,opened on April 27,2010 for Ironwood Drr✓e Improvements from Tepee St to Lost Dutchman Blvd Project PW-2004 includes removal of asphalt pavement,installation of new asphalt pavement,base material,adjustment of existing utilities and other street related improvements Bid was advertised and twelve responses were received Base bids,including alternatives, ranged from$640,400.00 to$956,854.50 5. PRESENTATION AND DISCUSSION ON PROPOSED RESOLUTION NO. 10-13,AUTHORIZING THE USE OF LOCAL FUNDS AS LEVERAGE FOR THE CITY'S FISCAL YEAR 2010 COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION As part of the application requirements for submission of a Community Development Block Grant application,a resolution is required if local funds are to be used as leverage. Resolution No. 10-13 reflects$88,356 as local leverage to the plaza drive redevelopment project 6. PRESENTATION AND DISCUSSION ON TRANSPORTATION EQUITY ACT FOR THE 21ST CENTURY("TEA-21") PROPOSED PROJECTS FOR ROUND 18 FUNDING Staff respectfully requests that the City Council review and discuss the TEA-21 projects presented by staff If the Council decides to participate in this round of TEA-21 funding,staff will seek adoption of a resolution authorizing submission of the grant application(s)during the June 15, 2010 City Council meeting 7. DISCUSSION ON REVISION OF RESOLUTION NO 99-US RELATING TO NEIGHBORHOOD TRAFFIC CALMING POLICY. The Public Works Department recently reviewed the neighborhood traffic calming policy adDpted in 1999 and suggests amendments thereto,to include 1)clerical modifications, 2)implementation of new state-of-the-art traffic calming device alternatives,3)enhancements to policy administration;4)definitional clarifications pertaining to"moderate or major"impact traffic calming measures,and 5)miscellaneous practical improvements 8. REVIEW AND DISCUSSION OF THE EVOLVING 2010 GENERAL PLAN'S CHAPTER 10(WATER RESOURCES ELEMENT). Review and discussion of the evolving 2010 General Plan's Chapter 10(Water Resources Element) 161/4. This item is on the Council's 2009-10 worl gram 9. DISCUSSION ON THE CITY COUNCIL MEETING SUMMER SCHEDULE 10 ADJOURNMENT. Copies of this agenda and additional information regarding any of the items listed above may be obtained from the City Clerk's office 300 East Superstition Boulevard,Apache Junction,AZ Monday through Friday,8 00 a m to 5 00 p m.,excluding holidays If any person with a disability needs any type of accommodation,please notify the Human Resources Office,at .�. (480)474-2617 or(480)983-0095(TDD)at least 72 hours prior to the scheduled time .r.. A. ' l " Ci of A ache unction f Horne of the Superstition Mountains I�rzt� r' 8 Print TO: City Manager's Office FROM: Kathy Connelly, City Clerk DATE: May 17,2010 p Agenda Type Work Session Agenda Council Priority Focus Area: Communication/Outreach TITLE OF AGENDA ITEM: INTERVIEW OF APPLICANTS FOR VACANCY ON SUPERSTITION MOUNTAINS COMMUNITY FACILITY DISTRICT ACTION REQUESTED: Presentation and Discussion DISCUSSION/ BACKGROUND INFORMATION: Due to the resignation of Dan Austin, a vacancy exists on the Superstition Mountains Community Facility District No. 1 Board of Directors Council is being given this opportunity to interview the applicants for the vacancy,which has a term expiration of July 7, 2016. In addition, current board members Ray Soden and Pat Richmond have their terms expiring on July 7, 2010. They both wish to be reappointed to terms expiring July 7, 2016. These appointments are scheduled for the May 18 regular meeting FISCAL IMPACT: OPTIONS/ALTERNATIVES: RECOMMENDATION: ATTACHMENTS: Click to download ❑ cover memo ❑ Luciano Buzzin application D Randy Mullen application ❑ Wayne Standage application /■' MAY 5, 2010 MEMORANDUM TO HONORABLE MAYOR AND CITY COUNCIL MEMBERS r THROUGH GEORGE R HOFFMAN, CITY MANAGER FROM KATHLEEN CONNELLY, CITY CLERK (C/�' SUBJECT SEWER BOARD APPOINTMENT AND REAPPOINTMENTS As required by A R S §48-711 and the resolution that created the sewer district, the city council is responsible for appointing members to the sewer board Vacancy At this time there is one vacancy on the board created by the resignation of Dan Austin. This term is for six years and is scheduled to expire on July 7, 2010 My recommendation is to appoint an individual to fill the remainder of the term and to reappoint them for a full six year term that will expire on July 7, 2016 We have received applications from Luciano Buzzin, Randy Mullen and Wayne Standage Mr Buzzin is currently on the Board of Adjustment Mr Standage is on the Municipal Property Corporation and Parks and Recreation Commission Mr Mullen is not an any city boards or commissions Reappointments The terms of Pat Richmond and Ray Soden expire on July 7, 2010 Both wish to be �.. reappointed to additional six year terms which would expire on July 7, 2016 Attached are copies of the talent bank applications and A R S § 48-711 Interviews are scheduled for the May 17 work session and appointments scheduled for the May 18 regular meeting Please contact me if you have any questions r "'i).74 bisfr'irrfgpian keep the following records which shall be open to public inspection 1 Minutes of all meetings of the district board 2 All resolutions 3. Accounts showing all monies received and disbursed 4 The annual budget 5 All other records required to be maintained by law B If the resolution ordering formation of the district provides that the district will be governed by a district board appointed by the governing body, each appointed director shall serve for a term of six years, except that two directors initially appointed by the governing body in the resolution shall serve for a term of four years The resolution shall state which directors shall serve four year terms and which shall serve six year terms On the expiration of the term of an appointed director, the governing body shall appoint a person to fill the position If a vacancy occurs on the district board because of death, resignation or inability of the director to discharge the duties of director, the vacancy shall be filled by appointment made by the governing body. A director appointed by the governing body shall hold office for the remainder of the unexpired term until his successor is appointed An appointed director shall not be a landowner owning more than forty acres in the district, an elected official of the municipality or county or an employee or agent of the landowner or municipality or county but may be a director of more than one district The members of the governing body of the municipality or county are not eligible to receive compensation for their services as members of the district board C The board of directors shall comply with title 38, chapter 3, article 3.1 as a separate political subdivision D The district clerk and district treasurer shall be the clerk of the municipality or county and the treasurer of the municipality or county, respectively, unless the district board appoints a district clerk and district treasurer http//v.,ww azleg gov/FormatDocurnent asrformat=print&►nDoc.=/ars/48/00711 htm&Title 5/3/2010 4 ,fAcxF,f, o� G o City of Apache Junction .,( tli , , 1 a 0I A .i Talent Bank Application �K°rr6Na Name G E C.i*1�JO 1e,. ...0' Date/7�f / C / / G,/e3 eiNI Home Address. ./ �36 c� /r'Z-c=L Pc.� .J c�J "4L'/5/4 atde2 Zs o..i .Z ce6.---/</` Mailing Address,&different Email Address /tJ 4/z !�J k% /e//,5 .. Co y Home Telephone;,/a j/r 4 .23 Work Telephone. Are you a resider °f the City of Apache Do you own commercial property in the City of Junction9 ❑ No Apache Junction? ❑ Yes ®1Qo Length of residency in the City of Apache Do you operate a b swess in Apache Junction? Junction(if applicable). r7%y .s ❑ Yes oo If yes,for how long Name&address of business(if applicable) If you are not in business in the City of Apache Junction,please list your occupation,or, if retired, please indicate your former occupation or profession ,N<7-.. . E Are you now serving,or have you ever served,on a City of Apache Junction board or commission9 ❑ Yes ❑ No If yes,please list name of board/commission and dates served •�!Jo�/ h r if C c J l - i�[1/J iet3 !/ %r� a;.� Board& Commission preference(s) Refer to the last page for a list of Boards&Commissions List your choices in order of preference OPN �,C?r'i.e‹,/o,- /A/e-{5i.1fr.-'L ^ .A#-Er3i ,,e re...U/4,41-,r,/v,��"^0 yLs /rV,0/414-/044-&T ,"t.•/v.i°(% I�1,�...J..�/:..+r �,'.,A.-),t.tl' �e^..H/1,, ,.f',..�J Education and Community Service/ , J U Schools Attended 6�icy„, /leuN,0.e,z Degree Year / yam', ` 0,[%f6i _ram /c?c'•t =fN/L,.- '5//-7� 4:.-�Cl /A74;1(4 ,f,-, f4f`/�,,eef,-.)r.. ///, ('' ,,, �J / T�4- Civic Activities-Service'Organizations Office Held ./ Year Begun Year Ended. '7 ? T t..0 U',t='i:/ P< <_ 6: /1;;17 ¢'::E t v, -le--__,._,%~ c,?c%.>.5' c�.s., gc'/t�e d�':�i//Cdc=- ( /,i /i/�Lf� .S.<,f'r-,r2. o?.po eiN Please state why you would like to be appointed to a City Board,Commission 041iiir}tit#ee. _ . /AN ,r 6% d ice' A ! r(5( /;ar/r.f /4 iyt i r.4I-4t � O , o. /!T` NE 0�«l C„=y — (/ What do you believe is the key responsibility of Board,Commission or Committee members to (a)the City Council,(b)the citizens of Apache Junction,(c)other Board,Commission or Committee members? (a) /A.'S -_- %,�-7,q�-f ; 4,`,(' ti e y -r- Pe <L r.s t- ,,Lir'5-/'�. T 6:4-) (b),�i�5oc.c=cam %/-'s?i r,r r,$ a i' ��<--nliri.2' `o<< f""H.c= L7!i/2� ,c',5- e- `-/42/iae//c 1,-e-i" ,�,�C-/ c ,mil < t'x)11- T,a-c_ At//.ice- a l /c fd J ‘r^.9 s O/c:-. -fi d 4'�=�e 1/.4.,Cy' Please state the reasons why you feel you are qualified torserve on&Board ColnmissiQn c c or,9omJnittee ///,9�'� Fr-u ) AJ.5". .J fr</f 7 w L<-.4,f<_ <,-• ril-/'cT o .'c2(a-.¢ s i-/r4! 9F- /1LJ c / -41 /")-f1/� i`- Co-r y<< .�i c.-/ -, ,lX„blee=.r_/S`.i '-./ ,c ,rr To,- s%fia4', .y_ / F/v.cl /!/S“-. er&-sA-ey /n_rcf'J< ;.L/ /-- .[Z"ct-cE Applications are kept on file for two years During that time,your application will be considered when there is an opening for the Board or Commission for which you have applied As a candidate to a City Board.Commission or Committee,your name,address and telephone number will be available to the media and the public Occasionally requests are received from State and County legislators for recommendations of citizens to serve on State and County commissions If the City Council recommends your name be submitted,you will be contacted before this action is taken Please notify the City Clerk's Office at(480)982-8002,option 5,if you move or no longer wish to be considered for appointment If you have a current resume and/or any certificates that may be applicable to your Board,Commission or Committee interest,please attach a copy to this application Mail or deliver your completed application to City of Apache Junction,Attn City Clerk,300 E Superstition Blvd,Apache Junction,AZ 85219 If appointed to a Board/Commission/Committee,I understand that one requirement is that I cannot be absent from the City for ov 30 days at one time, unless authorized by the Mayor and Council Applicant's Signature ..) lz`J;Lo-._. Date r r �J/---s,/may Thank you for your interest in the City of Apache Junction Reviewed by Date Appointed by Date Board or Commission appointed to City of Apache Junction • 300 E Superstition Blvd • Apache Junction,AZ 85219 Phone (480) 982-8002 • Fax (480)982-7018 • www ajctty net City of Apache Junction ts€ t s 1110 Talent Bank Application 2010 Name.Randy Mullen Date. 04/18/2010 Home Address 3248 S Chaparral Rd Apache Junction AZ 85119 Mailing Address, if different II Email Address rwmullen@yahoo.com Home Telephone: 480-671-9747 Work Telephone 480-332-7419 Are you a resident of the City of Apache Do you own commercial property in the City of Junction? X Yes ❑ No Apache Junction? ❑ Yes x No Length of residency in the City of Apache Do you operate a business in Apache Junction? Junction(if applicable) _7 yrs ❑ Yes X No If yes,for how long: Name&address of business(if applicable). If you are not in business in the City of Apache Junction,please list your occupation,or, if retired, please indicate your former occupation or profession. Information Technology Are you now serving,or have you ever served,on a City of Apache Junction board or commission? ❑ Yes X No If yes,please list name of board/commission and dates served omaik Board& Commission preference(s): Refer to the last page for a list of Boards&Commissions List your choices in order of preference 1 Health and.Human Services Commission 3 Parks and Recreation Commission 2. Sewer District Board 4 Library Board Education and Community Service Schools Attended Degree. Year Northern Arizona University M Ed 1998 Western International University B S 1992 Civic Activities-Service Organizations Office Held. Year Begun. Year Ended n/a elk Please state why you would like to be appointed to a City Board,Commission or ComI9teel,j I ; tr I I would like to serve the citizens of Apache Junction What do you believe is the key responsibility of Board, Commission or Committee members to (a)the City Council,(b)the citizens of Apache Junction,(c)other Board,Commission or Committee members?(a)Act as a support group to the City Council Boards,Commissions,and Committee members provide - eN the City Council with accurate,detailed information and recommendations so the City Council can make informed decisions (b)To serve the citizens of Apache Junction and to help improve their lives. (c)To work with other Board,Commissions,and Committee members as a cohesive unit for the betterment of the community To take responsibility for the position and perform the duties to the best of my abilities Please state the reasons why you feel you are qualified to serve on a Board,Commission or Committee I think that attending the Leadership Institute has provided me with an outstanding foundation for serving the community I have also lived in Apache Junction and have a good understanding of the community I am willing to put in the time necessary to be a successful member of a Board, Commission, or Committee Applications are kept on file for two years During that time, your application will be considered when there is an opening for the Board or Commission for which you have applied As a candidate to a City Board, Commission or Committee, your name, address and telephone number will be available to the media and the public Occasionally requests are received from State and County legislators for recommendations of citizens to serve on State and County commissions. If the City Council recommends your name be submitted,you will be contacted before this action is taken. Please notify the City Clerk's Office at(480)982-8002 if you move or no longer wish to be considered for appointment If you have a current resume and/or any certificates that may be applicable to your Board,Commission or Committee interest,please attach a copy to this application. Mail or deliver your completed application to City of Apache Junction, 300 E Superstition Blvd, Apache Junction,AZ 85119 If appomted to a Boardj'Commisston/Committee,I understand that one requirement is that I cannot be absent from the City far over 30 days at one time,unless authorized by the Mayor and Council Applicant's Signature: /X �/< Date. Y//b'/ Thank you for your interest in the City of Apache Junction Reviev.ed by: Date: Appointed by°: Date: Board or Commission appointed to: r City of Apache Junction • 300 E. Superstition Blvd. • Apache Junction,AZ 85119 Phone• (480) 982-8002 • Fax. (480)982-7018 • www ajcity net • j • • • Randy Mullen 3248 S Chaparral Rd Phone: 480-603-5922 Apache Junction AZ, 85119 E-mail•rwm221@Juno corn SUMMARY OF QUALIFICATIONS • 8 years of IT Management experience in a 24 X 7 environment • Responsible for up to 17 employees, including performance evaluations,training and mentormg t '�, • Ability to communicate effectively with all levels of staff and management • Ability to achieve goals and performance metrics • Bachelors of Science degree in Computer Science PROFESSIONAL EXPERIENCE Help Desk Analyst II,SmartHealth,Phoenix,AZ 01/10-Present • Act as the first line of assistance for user support requests • Monitor critical business processes at the Help Desk • Keep PCs,Macs terminals and printers running through effective initial configuration,maintenance, upgrades and repairs • Perform software mstallations and upgrades,maintain user access accounts and assist on special projects upon request • Provide user training for OS and communications software such as Google Apps,Rightfax,Phone System,VPN,etc Technology Support Analyst Sr,Arizona State University,Glendale,AZ 02/00-04/09 • Directed a small IT department for the School of Global Management and Leadership (S G M L) • Provided hands-on hardware and software support for the School of Global Management and Leadership(S G M L), including UNIX,Apple,and PC's • Collaborated with faculty on course management systems including instructional,administrative, distance education,and student computing • Planned,directed,and evaluated technology initiatives for the School of Global Leadership and Management • Worked with other ASU units to establish and develop innovative and collaborative solutions • Server administrator for six Windows 2003 and two Windows 2000 servers • Active Directory administrator for S G M L's Organizational Units • Led campus rollout teams • Liaison between the S.G M L and A S U 's IT department • Provided training to faculty,staff and students Operations Manager,Automatic Data Processing, Chandler,AZ 05/92-11/99 • Managed 17 direct reports in the following departments Computer Operations,Micro-Technology, Help Desk,Telecommunications,Facilities,and Production • Departments consistently met or exceeded performance standards • Experienced in budget preparation and administration Budgets ranging from 3.2 million to 13 million • Managed 24X7 operations for regional office and 3 satellite offices • Performed senior-level strategy, implementation,and quality efforts for all ADP operations in region I. • Negotiated acquisition and service level agreements for reporting departments • Established and maintained operating procedures including disaster recovery Technology Support Supervisor,Automatic Data Processing,Chandler,AZ 08/89-05/92 • Supervised and trained mainframe operators for commercial and standard mainframe applications • Applied updates to mission-critical applications and operating systems • Designed and wrote customer programs for large external clients • Analyzed,optimized and performed all internal EDP auditing for all data processing operations for �„� the region's operations in Arizona EDUCATION Graduate Certificate,Educational Technology,Northern Arizona University Master of Education,Counseling,Northern Arizona University Bachelor of Science,Computer Science,Western International University S=" . B li ON .011k 01'2 31-a', �„ f °" City of Apache Junction = ' Ica 3 Talent Bank Application ,".rim Name' Vv ‘-c30t. P. 6 j fi.+ub " _3-4) Date 1,j rllil�.{ ,2p!0 Horne,Address I?.�.l E. , C)12 4061 7)is 44: -3i.k 77Pa.?, :Oki2 Mailing Address, if different. /,-3 f A Email Address Home Telephone All1 ")-Y61.4 "/D / 144-1'S11 :1Work Telephone A f 5 Are you a resident of the City of Apache Do you own commercial property in the City of Junction? jg1 Yes ❑ No Apache Junctions ❑ Yes U No Length of residency in the City of Apache Do you operate a business in Apache Junction') Junction(if applicable) --,- ❑ Yes 0 No If yes, for how long. Name&address of business(if applicable) AyA If you are not in business in the City of Apache Junction,please list your occupation, or, if retired please indicate your former occupation or profession /9Ri 2coN/4 R-.E3irc._ SE' nc.E- Are you now serving,or have you ever served,on a City of Apache Junction board or commission? K Yes ❑ No Hiles,please list nat e of board/commission and dates served ieks Aid Ec_RE/4 i7 ox/�1 A 3 ©/ 1huivie-1AA1 2OPE/ (A240D/6437otL) Board & Commission preferences):Refer to the last page for a list of Boards&Commissions List 401%, your choices in order of reference 1 P4kk.S 4`t'd G12607)tiA) 3 J 1LL- 0iGiPA1 a POP e+�P 2 S c.f. b sr g p ic.}72,d A Education and Community Service Schools Attended Degree Year /71 ES(4 '(oN"+m(.tiAJo t-tt Ce,I1 e / ,c, "IQ{ors ci COY PiE3/i�/ 2 145 i7Ce /12b' ©7Tr3 Cif LLui v marks<r 8Ac lEc, Ni.sr-vieAf t, PJ2j-- r A 2 �a4no;•i I`l Civic Activities-Service Organizations Office Held Year Begun. Year Ended rrlel2i(DpA 4U 1 egg — lqS') ,--- ma,C-i4c_ /EA vE elk Please state why you would like to,,.b..e appointed to a City Board,Commission or Conn ttee. A t-{E(P ��-t rr i 7© Ft,�.l F' If , S I G f 41 r�-c.mot rT-t1Ffoj� _ c.e-yorre A I.) u6-14(3fc What do you believe is the key responsibility of Board,Commission or Committee members to (a)the City Council,(b)the citizens of Apache Junction,(c)other Board,Commission or Committee members? (a) 7 ' Pz Rj Rrt-i 7-iE Ab41.7?E5 c> F ,+9 130,4 6.0rrrrc1 Sso.1) ! EAnfie iI a(I) T ) J,.t11 16J?$ L / 3Er� ) 17-) 2Gr1-)S (b) /)siE,v f(1ksCS4at 0 1S3 5 TO , 1 1C COn7fr ' /3-7/13 J •b E GI 5 i cvU5 TT-!Ai g i L>CFri i'71E it)Hrk rn+-r-r u ,,rt./ (c) To j'O o Rytri 1s si o /)c&T?ES / P �/�ti r2I Coie..kr- c,t I r2.7 5 C S S 5 s v=i=.S -44 Please state the reasons why you feel you are qualified to serve on a Board,Commission or Committee' AE-SeAkx H A8i )i f r ,)NA erJ ( 774)412f4 J•J1 , K,vowJ 4Qc t`166 c rfoAS V. I,Edioih'tsi poi() )SSA Applications are kept on file for two years During that time,your application will be considered when there is an opening for the Board or Commission for which you have applied As a candidate to a City Board,Commission or Committee,your name,address and telephone number will be available to the media and the public Occasionally requests are received from State and County legislators for recommendations of citizens to serve on State and County commissions If the City Council recommends your name be submitted,you will be contacted before this action is taken Please notify the City Clerk's Office at(480)982-8002,option 5, if you move or no longer wish to be considered for appointment If you have a current resume and/or any certificates that may be applicable to your Board,Commission or Committee interest,please attach a copy to this application Mail or deliver your completed application to City of Apache Junction,Attn City Clerk,300 E Superstition Blvd,Apache Junction,AZ 85219 , If appointed to a Board/Commission/Committee,I understand that one requirement is that 1 cannot be absent from the City for over 30 days at one time,unless authorized by the Mayor and Council Applicant's Signatu ( % Date n`I A �/r�- 1 Thank you for your interest in the City of Apache Junction Reviewed by Date Appointed by Date Board or Commission appointed to City of Apache Junction • 300 E Superstition Blvd • Apache Junction, AZ 85219 Phone:(480)982-8002 • Fax (480)982-7018 • www ajcity.net {`, yo City of Apache Junction Vy Home qf the Superstition Mountains g Print TO. City Manager's Office FROM: Giao Pham, PE, City Engineer DATE: May 17, 2010 Agenda Type : Work Session Agenda Council Priority Focus Area: Community Infrastructure TITLE OF AGENDA ITEM: PRESENTATION AND DISCUSSION ON PROJECT PW 2009-04, IRONWOOD DRIVE IMPROVEMENTS ACTION REQUESTED: Presentation and Discussion DISCUSSION/BACKGROUND INFORMATION. Presentation and discussion by staff on the bid, opened on April 27, 2010 for Ironwood Drive Improvements from Tepee St. to Lost Dutchman Blvd Project PW-2004 includes removal of asphalt pavement, installation of new asphalt pavement, base material, adjustment of existing utilities and other street related improvements Bid was advertised and twelve responses were received Base bids, including alternatives, ranged from $640,400 00 to $956,854.50. FISCAL IMPACT: Budgeted Expenditure OPTIONS/ALTERNATIVES. RECOMMENDATION: ATTACHMENTS: Click to download 0 Memo to Council 0 Contract Agreement . .. y Public Works Department I = City of Apache Junction 4Rz04 Home of the Superstition Mountains APRIL 28, 2010 Memorandum to: Honorable Mayor and Members of the Council Through George Hoffman,City Manager David Fern,Director of Public Works From Giao Pham,P.E.,City Engineer Regarding: Award of Bid for Project PW 2009-04 Ironwood Drive Improvements Twelve bid packets were received and opened on Tuesday,April 27,2010,out of forty-three(43)packets e-mailed or picked-up The base bids plus alternative ranged from$640,400.00 to$956,854 50 This project includes removal of asphalt pavement, installation of new asphalt pavement,base materials, curb,gutter,sidewalk,street lights,storm drain structures,adjustment of existing utilities and other related improvements Work is scheduled to be completed in December 2010. Bid Opening Summary Total Visus,Inc $640,400.00 Nesbitt Contracting Co $956,854 50 Engineering Opinion of Probable Cost $713,807 00 See attached page for complete listing of all twelve bids .•• The Public Works Department recommends award to Visus Engineering Construction, Inc for their base bid and alternate bids, in the amount of$640,400.00 RECOMMENDED MOTION: I MOVE TO AWARD BID PW 2009-04 TO VISUS ENGINEERING CONSTRUCTION,INC. IN THE AMOUNT OF$640,400.00, PLUS 10%FOR UNFORESEEN CHANGE ORDERS,$64,040.00, FOR A TOTAL OF$704,440.00 575 E Baseline Avenue, Apache Junction,AZ 85119 • Voice (480)982-1055 • FAX(480)983-5752 or(480)982-8005 COMPANY BASE LUMP SUM BID ALTERNATIVE 1 ALTERNATIVE 2 TOTAL Nesbitt Contracting Co $642,984 50 $305,980 00 $7,890 00 $956,854.50 Construction 70, Inc $641,170.20 $248,492.50 $9,300.00 $898,962.70 RK Sanders, Inc/Steelform $644,253.66 $191,212 00 $8,700.00 $844,165 66 SPIRE Engineering, LLC $615,962.00 $160,990.00 $10,600.00 $787,552.00 Knoche) Bros., Inc $502,943.50 $264,344.00 $11,076.00 $778,363.50 Combs Construction $511,474 50 $218,997 50 $8,000.00 $738,472.00 DCS Contracting, Inc. $490,048.30 $232,330.50 $8,800.00 $731,178.80 City Wide Contracting, LLC. $537,238.00 $184,225.00 $6,600.00 $728,063.00 Gunsight Construction $486,209 00 $202,140 00 $7,600.00 $695,949.00 ALR Construction $490,960.52 $168,503.00 $7,549.00 $667,012.52 Valley Rain Construction $497,443 00 $160,980 00 $7,372 00 $665,795 00 Visus, Inc. $486,000.00 $146,000.00 $8,400.00 $640,400.00 Engineer's Cost Estimate $481,697 00 $218,510 00 $13,600 00 $713,807.00 CITY OF APACHE JUNCTION AGREEMENT WITH VISUS ENGINEERING CONSTRUCTION FOR IRONWOOD DRIVE IMPROVEMENTS TEPEE STREET TO LOST DUTCHMAN BOULEVARD PROJECT PW 2009-04 THIS AGREEMENT made and entered into by and between the City of Apache Junction, an Arizona municipal corporation ("City") and Visus Engineering Construction, Inc. an Arizona corporation ("Contractor") RECITALS A, In response to City' s Notice Inviting Bid Proposals dated April 2010, and any addendums applicable thereto, Contractor submitted a proposal dated, April 27, 2010, in which Contractor asserts its willingness, ability and qualifications to provide this work and service. B. City has complied with the public bidding requirements under Arizona Revised Statute Title 34 and Apache Junction City code Article 3-7. C. City and Contractor desire to set forth herein their respective responsibilities and the manner and terms upon which Contractor shall render the services. NOW, THEREFORE, City retains Contractor to perform, and Contractor agrees to render the services in accordance with the terms and conditions set forth below AGREEMENT 1. PROJECT DESCRIPTION: Ironwood Drive Improvements consist of half street improvements for one-half mile from Tepee Street to Lost Dutchman Boulevard Half Street improvements will include the following removal of existing asphalt pavement, curb and gutter, sidewalk, driveways, ADA accessible ramps, installation of concrete box culverts with wing walls, storm drain concrete pipes with headwalls, installation of street lights, trenching, conduits, pull boxes, adjustment of existing utilities and other street related improvements. . All work shall be completed in accordance with the following (hereinafter referred to as the Contract Documents) :1) the construction plans entitled "City of Apache Junction Ironwood Drive Improvements PW 2009-04", 2) the latest "Uniform Standard 1 f Specifications and Details for Public Works Construction" by the Maricopa Association of Governments and Standard Details of the City of Apache Junction, and 3) the plans entitled "Ironwood Drive Improvements- Project No PW 2009-04 as shown and described in the referenced bid documents and included here in under Exhibits. 2. PAYMENTS & COMPLETION: The contract sum shall be the total amount payable by City to the Contractor in the amount of Six hundred forty thousand four hundred Dollars and No Cents ($640,400.00) for the performance of the work under the contract documents except for changes authorized by properly executed change orders. Upon notice that the work is ready for final inspection or acceptance, City representatives shall promptly cause to be made an • inspection When City finds the work acceptable under the Contract Documents, City shall promptly submit for processing a certificate for payment stating that to the best of their knowledge, information and belief and on the basis of its observation and inspection, the work has been completed in accordance with the terms and conditions of the Contract Documents and that partial payment or the entire balance due the Contractor is payable. No final payment shall become due until the Contractor submits to the all required lien waivers, releases and any other data establishing payment or satisfaction of all Contractor's obligations If any Subcontractor refuses to furnish a release or waiver required by City, Contractor may furnish a bond satisfactory to the City to indemnify City against any such lien If any such lien remains unsatisfied after all payments are made, Contractor shall refund to City all monies that the latter may be compelled to pay in discharging such liens, including all costs and reasonable attorneys fees 3. CONTRACT TIME: Contractor hereby fixes the time for beginning work no later than June 7, 2010 as, with completion no later than December 3, 2010. Upon failure to complete work within the time specified, the Contractor shall pay as liquidated damages /'N for the loss of use of the benefit of this project the sum as provided in Table 108 of the M A G Specifications per day for each day the work remains unfinished This provision does not limit the liability of Contractor for actual damages sustained by the City as a result of any breach of contract or warranty by the Contractor. r 4. INDEPENDENT Contractor: Contractor shall at all times during Contractor's performance of the services retain Contractor's status as an independent Contractor. Contractor' s employees shall under no circumstances be considered or held to be employees or agents of City, and City shall have no obligation to pay or withhold state or federal taxes, or provide workers compensation or unemployment insurance for or on behalf of them or Contractor Contractor shall supervise and direct the work to be done using its best skill and attention. Except as provided in this Agreement, Contractor shall be solely responsible for all construction means, methods, techniques, sequences and procedures, and for coordinating all portions of the work required by the contract documents. Contractor shall be responsible to City for the acts and omissions 2 1 of its employees, Subcontractor' s and their agents and employees and other persons performing any of the work under any contract document. 5. LABOR AND MATERIALS: Unless otherwise provided in the contract documents, Contractor shall provide, pay and insure under the requisite laws and regulations for all labor, materials, equipment, tools and machinery, water, heat, utilities, ... transportation, other facilities and services necessary for the proper execution and completion of the work whether temporary or permanent, and whether or not incorporated or to be incorporated in the work 6 . INSPECTIONS AND QUALITY OF WORK• Contractor understands and specifically agrees that all work is to be performed pursuant to Maricopa Association of Governments specifications and details, ("MAG" specifications and details") with City' s additions Contractor agrees that it will conduct at least one pre- construction meeting before any work commences. While performing the services, Contractor shall exercise the reasonable professional care and skill customarily exercised by reputed members of Contractor' s profession practicing in the Phoenix metropolitan area, and shall use reasonable diligence and best judgment while exercising its professional skill and expertise. Contractor shall also be responsible for all errors and omissions Contractor commits in the performance of this Agreement Contractor understands and agrees that inspection of the work being performed hereunder will occur by City Contractor agrees that City will have the exclusive right to determine, in its sole discretion, whether the work has been performed in accordance with the Contract Documents, including MAG specifications and details Contractor further agrees to make such corrections to the work as may be directed by City to conform to said Contract Documents including MAG specifications and details, without requirement of Change Order or any additional charge or cost to City whatsoever. Contractor further agrees to make such corrections to the work within the time for completion of work as specified in Section 3 above and shall not be entitled to AMIlk —. additional time for completion of work for any correction work needed to be performed hereunder. Failure to perform correction work within the time to complete work as provided in Section 3 shall subject Contractor to liquidated damages as provided therein. 7 . WARRANTY: Contractor shall guarantee the work against defective workmanship or materials for a period of one year from the date of its final acceptance under the contract, ordinary wear and tear and unusual abuse or neglect excepted. Any omission on the part of City to condemn defective work or materials at the time of construction shall not be deemed an acceptance. and Contractor will be required to correct defective work or materials at any time before final acceptance Within one year from the date of final acceptance due to faults in workmanship or materials, the Contractor shall begin making the necessary repairs to the satisfaction of City within fourteen (14) calendar days of receipt of written notice from City Such work shall include the repair or replacement of other work or materials damaged or affected by making the above repairs or corrective work all at no additional 3 cost to City. In the case of work materials or equipment for which warranties are required by the special provisions, Contractor shall provide or secure from the appropriate Subcontractor or supplier such warranties addressed to and in favor of City and deliver same to City prior to final acceptance of the work. Delivery of such warranties shall not relieve Contractor from any obligation assumed under any other provision of the contract. The warranties and guarantees provided in this subsection of the contract documents shall be in addition to and not in limitation of any other warrantees, guarantees or remedies required by law, and shall survive the expiration of this Agreement for the time period mentioned above 8. TAXES: Contractor shall pay all license, sales, consumer, use and other similar taxes for the work or portions thereof provided by Contractor which are legally enacted at the time bids are received whether or not yet effective or subsequently applicable due to acts of jurisdictions or bodies other than City. 9. PERMITS & FEES: Unless otherwise provided in the contract documents, Contractor shall secure and pay for all permits, governmental fees, licenses and inspections necessary for the proper execution and completion of work which are customarily secured after execution of the contract and which are legally required Contractor shall give all notices and comply with all laws, ordinances, rules, regulations and lawful orders of any public authority bearing on the performance of the work. City permits for this work will be provided to Contractor at no cost Contractor understands that the activity described herein constitutes "doing business in the City of Apache Junction" and Contractor agrees to obtain a business tax license pursuant to Article 8-5 of the Apache Junction City Code from the City Clerk's Office and keep such license current during the term of this Agreement and after termination of this Agreement any time work is performed pursuant to the warranty provisions set forth in Section 5 Any activity by Subcontractor's within the corporate City limits, will invoke the same business tax regulations on any Subcontractor' s, and Contractor ensures its Subcontractor's will obtain any required business tax license. 10. SUPERINTENDENT: Contractor shall employ a competent project superintendent who shall be in attendance at the project site during the progress of the work The superintendent shall represent and be the community agent of Contractor and communications given to the superintendent shall be as binding as if given to Contractor Important communications shall be confirmed in writing The designated superintendent's contact information shall be provided to the Public Works Director or his designee in writing within five (5) working days after execution of this Agreement 11. PROGRESS SCHEDULE: Contractor shall, immediately after entering into this Agreement, reaffirm the estimated progress schedule as submitted with the bid proposal Said progress schedule shall be maintained and updated during the project. 4 12 . INDEMNIFICATION: Contractor shall defend indemnify and hold harmless City, its, agents, officers, officials and employees, from and against all claims, damages, losses and expenses (including but not limited to attorney fees, court costs and the cost of appellate proceedings) relating to, arising out of, or alleged to have resulted from the acts, errors, mistakes, omissions, work or services of Contractor, its agents, employees, or any tier of Contractor' s Subcontractors or any other person for whose acts, errors, mistakes, omissions, work or services Contractor may be legally liable. The amount and type of insurance coverage requirements set forth herein will in no way be construed as limiting the scope of the indemnity in this paragraph. 13. SUB-CONTRACTORS: All Subcontractors chosen by Contractor will be subject to City' s approval . All Subcontractors shall be identified by Contractor prior to award of contract Contractor shall make no substitutions for any Subcontractor, person or entity previously selected without the approval of City. 14. GOVERNING LAW AND VENUE: The terms and conditions of this Agreement shall be governed by and interpreted in accordance with the laws of the State of Arizona. Any action at law or in equity brought by either party for the purpose of enforcing a right or rights provided for in this Agreement, shall be tried in a court of competent jurisdiction in Pinal County, State of Arizona. The parties hereby waive all provisions of law providing for a change of venue in such proceeding to any other county In the event either party shall bring suit to enforce any terms of this Agreement or to recover any damages for and on account of the breach of any term or condition in this Agreement, it is mutually agreed that the prevailing party in such action shall recover all costs including reasonable attorney fees to be determined by the court in such action. 15. INSURANCE: Contractor, at its own expense, shall purchase and maintain the herein stipulated minimum insurance with companies duly licensed in the State of Arizona, possessing a current A M Best, Inc. Rating of B++6, or approved unlicensed in the State of Arizona with policies and forms satisfactory to City. All insurance required herein shall be maintained in full force and effect until all work or service required to be performed under the terms of the Agreement is satisfactorily completed and formally accepted; failure to do so may, at the sole discretion of the City constitute a material breach of this Agreement. Contractor' s insurance shall be primary insurance as respect to City, and any insurance or self-insurance maintained by City shall not contribute to it. Any failure to comply with the claim reporting provisions of the insurance policies or any breach of an insurance policy warranty shall not affect coverage afforded under the insurance policies to protect City. 5 The insurance policies, except Workers Compensation, shall contain waiver of transfer rights of recovery (subrogation) against City, its agents, officers, officials and employees for any claims arising out of Contractor' s acts, errors, mistakes, omissions, work or services The insurance policies may provide coverage which contain deductibles or self-insured retentions Such deductible and/or self-insured retentions shall not be applicable with respect to the coverage provided to City under such policies Contractor shall be solely responsible for the deductible and/or self-insured retention and City, at its option, may require Contractor to secure payment of such deductibles or self-insured retentions by a Surety Bond or an irrevocable and unconditional letter of credit . City reserves the right to request and to receive within ten (10) working days, certified copies of any or all of the herein required insurance policies and/or endorsements City shall not be obligated, however, to review same or to advise Contractor of any deficiencies in such policies and endorsements, and such receipt shall not relieve Contractor from, or be deemed a waiver of City' s right to insist on strict fulfillment of Contractor' s obligations under this Agreement The insurance policies, except Workers Compensation and Professional Liability, required by this Agreement, shall name City, its Mayor, Council, appointees, agents, officers, officials and employees as additional insured parties. REQUIRED COVERAGE Commercial General Liability Contractor shall maintain Commercial General Liability insurance with a limit of not less than $1, 000, 000 for each occurrence with a $2, 000, 000 Products/Completed Operations Aggregate and a $2, 000, 000 ,�. General Aggregate Limit. The policy shall include coverage for bodily injury, broad form property damage, personal injury, products and completed operations and blanket contractual coverage including, but not limited to, the liability assumed under the indemnification provisions of this Agreement which coverage will be at least as broad as Insurance Service Office, Inc Policy Form CG 00011-03 or any replacement thereof Such policy shall contain a severability of interest provision, and shall not contain a sunset provision or commutation clause, nor any provision which would serve to limit third party action over claims. The Commercial General Liability additional insured endorsement shall be at least as broad as the Insurance Service Office Inc. 's Additional Insured Form CG 20101185, and shall include coverage for Contractor' s operations and products and completed operations. If required by this Agreement, if Contractor sublets any part of the work, services or operations, Contractor shall purchase and 6 maintain, at all times during prosecution of the work, services or operations under this Agreement, an Owner and Contractor' s Protective Liability insurance policy for bodily injury and property damage, including death, which may arise in the prosecution of the Contractor' s work, service or operations under this Contract Coverage shall be on an occurrence basis with a limit not less than $1, 000, 000 per occurrence, and the policy shall be issued by the same insurance company that issues Contractor' s ^'• General Liability insurance Workers' Compensation Contractor shall carry Workers Compensation insurance to cover obligations imposed by federal and state statutes having jurisdiction of Contractor's employees engaged in the performance of the work or services; and Employer's Liability insurance of not less than $100, 000 for each accident, $100, 000 disease for each employee, and $500, 000 disease policy limit . In case any work is subcontracted, Contractor will require all Subcontractors to provide Workers Compensation and Employer' s Liability to at least the same extent as required of Contractor. Professional Liability If deemed applicable by the City Attorney, Contractor will maintain Professional Liability insurance covering acts, errors, mistakes and omissions arising out of the work or services performed by Contractor, or any person employed by Contractor, with a limit of not less than $1, 000, 000 each claim CERTIFICATE OF INSURANCE Prior to commencing work or services under this Agreement, Contractor shall furnish the City with Certificates of Insurance, or formal endorsements as required by Agreement, issued by .� Contractors insurer(s) , as evidence that policies providing the required coverages, conditions and limits required by this Agreement are in full force and effect In the event any insurance policies required by this Agreement are written on a "claims made" basis, coverage shall extend for two (2) years past completion and acceptance of the Contractor' s work or services and as evidenced by annual Certificates of Insurance, to be filed with the City Clerk of City. If a policy does expire during the life of the Agreement, a renewal certificate must be sent to City thirty (30) calendar days prior to the expiration date and all required insurance shall not expire, be cancelled, or materially changed without a minimum thirty (30) calendar days written notice to City from Contractor. All Certificates of Insurance shall be identified with bid serial number and title. 16. CHANGE ORDERS: This is a Lump Sum Contract. However, change orders may be processed as delineated herein. A change 7 order is a written order to Contractor, approved by the Director of Public Works, issued after execution of the contract authorizing a change in the work or an adjustment in the contract sum or the contract time A change order signed by Contractor indicates its agreement therewith. City may, without invalidating the contract, order changes in the work within the general scope of the contract consisting of additions, deletions or other revisions, the contract ... sum and the contract being adjusted accordingly All such changes in the work shall be authorized by change order and shall be performed under the applicable conditions of the contract documents . City' s Director of Public Works shall have authority to order minor changes in the work not involving an adjustment in the contract sum or extension of contract time and not inconsistent with the intent of the contract documents All such changes shall be effected by written order and shall be binding upon City and Contractor 17. SUCCESSORS & ASSIGNS: City and Contractor each bind themselves, their partners, successors, assigns and legal representatives to the other party hereto and to the partners, successors, assigns and legal representatives of such other party in respect to all covenants, agreements and obligations contained in the contract documents. Neither party to the contract shall assign the contract or sublet it as a whole without the written consent of the other, nor shall the Contractor assign any monies due or to become due to or to become due to it without the previous written consent of City. 18. WRITTEN NOTICE: Written notice shall be deemed to have been duly served if delivered in person to the individual or member of the firm or entity, or to an office of the corporation for whom it was intended or if delivered at or sent registered or certified mail, return receipt requested, and first class postage prepaid to the last business address known to them who gives the notice 19. CLAIMS FOR DAMAGES: Should either party to the contract suffer injury or damage to personal property because of any act or omission of the other party or of their employees or agents for whose acts they are legally liable, claims shall be made in writing to such other parties within a reasonable time after the first observance of such injury or damages 20. PERFORMANCE BOND & LABOR & MATERIAL PAYMENT BOND: City shall have the right to require Contractor to furnish bonds covering the faithful performance of the contract and the payment of all obligations arising thereunder Attached are standard bond forms which must be completed by Contractor, and Contractor agrees to conform to all provisions set forth in such forms 21. SAFETY: Except as provided herein with respect to trench excavation and traffic regulations, Contractor and/or its Subcontractors shall be solely responsible for job safety at all times. 22. RIGHTS & REMEDIES: The duties and obligations imposed by the contract documents and the rights and remedies available 8 thereunder shall be in addition to and not a limitation of any duties, obligations, rights and remedies otherwise imposed or available by law. No action or failure to act by City or Contractor shall constitute a waiver of any right or duty afforded any of them under the contract, nor shall any action or failure to act constitute an approval of or an acquiescence to any breaches thereunder except as may be specifically agreed to in writing. 23 . TIME IS OF THE ESSENCE: All time limits stated in the contract documents are of the essence Contractor shall begin work on the date of commencement as defined in Section 3 above. It shall carry the work forward expeditiously. If Contractor is delayed at any time in the progress of the work by any act or neglect of City or by any employee of the City not specifically disclaimed herein, or by change orders in the work or any labor disputes, dire and unusual delay in transportation, adverse weather conditions not reasonably anticipated, unavoidable casualties, or any causes beyond the Contractor's control or by delay caused by City or by any other cause which City determines may justify the delay, the contract time shall be extended by change order for such reasonable time as City may determine, except as otherwise provided for in Section 16 as noted above. Any claim for extension of time shall be made in writing to the Director of Public Works not more than seven (7) calendar days after the commencement of the delay, otherwise said claim shall be waived by Contractor. In the case of a continuing delay, only one claim is necessary. Contractor shall provide an estimate of the probable effect of such delay on the progress of work. This section does not exclude the recovery of damages for delay by either party under the provisions of the contract documents 24. TERMINATION BY Contractor: If the work is stopped for a period of fifteen (15) calendar days under an order of any court or other public authority having jurisdiction or as a result of an act of government such as declaration of national emergency making material unavailable through no act or fault of Contractor or a Subcontractor or their agents or employees, Contractor may upon seven (7) additional calendar days, give written notice to City, terminate the contract and recover from City payment for all work executed and for any proven loss sustained upon any materials, equipment, tools, construction equipment and machinery including reasonable profit and damage 25. TERMINATION BY City: If Contractor is adjudged bankrupt or if it makes a general assignment for the benefit of its creditors or if a receiver is appointed on account of its insolvency, of if it persistently or repeatedly refuses or fails except in case for which extension of time is provided to supply enough properly skilled works or proper materials or labor or persistently disregards laws, ordinance, rules, regulations or orders of any public authority having jurisdiction or otherwise is guilty of a substantial violation of a provision of the contract documents, City upon certification by the Director of Public Works that sufficient cause exists to justify such action may without prejudice to any right or remedy and after giving the Contractor and its surety if any, ten (10) calendar days written notice, 9 terminate this contract and take possession of the site and of all materials, equipment, tools, construction equipment and machinery thereon owned by the Contractor and may finish the work by whatever method it may deem expedient In such case, Contractor shall not be entitled to receive any further payment until the work is finished If the unpaid balance of the contract sum exceeds the cost of finishing the work such excess shall be paid to the Contractor If such costs exceed the unpaid balance, Contractor shall pay the difference to City. The amount to be paid to Contractor or to City as the case may be, shall be certified by the City' s Director of Public Works and this obligation for payment shall survive the termination of this contract . 26 RECORDS: Records of Contractor's labor, payroll and other costs pertaining to this Agreement shall be kept on a generally recognized accounting basis and made available to City for inspection on request. Contractor shall maintain records for a period of at least two (2) years after termination of this Agreement, and shall make such records available during that retention period for examination or audit by City personnel during regular business hours. 27. AMENDMENT It is mutually understood and agreed that no alteration or variation of the terms and conditions of this Agreement shall be valid unless made in writing and signed by the parties hereto, and that oral understandings or agreements not incorporated herein shall not be binding on the parties. 28 SEVERABILITY If any part, term or provisions of this Agreement shall be held illegal, unenforceable or in conflict with any law, the validity of the remaining portions and provisions hereof shall not be affected 29. CONFLICT OF INTEREST The provisions of A.R.S § 38-511 relating to cancellation of contracts due to conflicts of interest .Mk shall apply to this contract. 30 COMPLIANCE WITH FEDERAL AND STATE LAWS: The Contractor understands and acknowledges the applicability to it of the American with Disabilities Act, the Immigration Reform and Control Act of 1986 and the Drug Free Workplace Act of 1989. The following is only applicable to construction contracts• The Contractor must also comply with A R S. § 34-301, "Employment of Aliens on Public Works Prohibited" , and A.R.S § 34-302, as amended, "Residence Requirements for Employees" Under the provisions of A R.S. § 41-4401, Contractor hereby warrants to the City that the Contractor and each of its Subcontractors will comply with, and are contractually obligated to comply with, all Federal Immigration laws and regulations that relate to their employees and A R S. § 23-214 (A) (hereinafter "Contractor Immigration Warranty") A breach of the Contractor Immigration Warranty shall constitute a material breach of this Contract and shall subject the Contractor 10 to penalties up to and including termination of this Contract at the sole discretion of the City The City retains the legal right to inspect the papers of any Contractor or Subcontractors employee who works on this Contract to ensure that the Contractor or Subcontractor is complying with the Contractor Immigration Warranty Contractor agrees to assist the City in regard to any such inspections. w � The City may, at its sole discretion, conduct random verification of the employment records of the Contractor and any of Subcontractors to ensure compliance with Contractor' s Immigration Warranty Contractor agrees to assist the City in regard to any random verifications performed. Neither the Contractor nor any of Subcontractor shall be deemed to have materially breached the Contractor Immigration Warranty if the Contractor or Subcontractor establishes that it has complied with the employment verification provisions prescribed by sections 274A and 274B of the Federal Immigration and Nationality Act and the E- Verify requirements prescribed by A.R.S § 23-214, Subsection A. The provisions of this Article must be included in any contract the Contractor enters into with any and all of its Subcontractors who provide services under this Contract or any subcontract "Services" are defined as furnishing labor, time or effort in the State of Arizona by a Contractor or Subcontractor Services include construction or maintenance of any structure, building or transportation facility or improvement to real property. 11 IN WITNESS WHEREOF the parties hereto have caused this Agreement to be igned by their duly authorized representative as of this X day of , 2010 VISUS ENGINEERING CONSTRUCTION, INC Arsik By Title 00 i i { Avow i 1 1 r 12 Ark STATE OF ARIZONA ) ss COUNTY OF ) he foregoing instrument w ow ed d fore me this T day of , 2010, by as C n��� o aacgr in the above-referenced A re ment. /�_ Witness my hand and official seal My Commission Expires- 3l 2 .Ol( _ S ) Sonya L. Dungy t4Notary Public-Arizona MaricopaCounty My Commission ExpRes 32 011 Notary Pub 13 City OF APACHE JUNCTION an Arizona municipal corporation /, By. JOHN S INSALACO Its MAYOR ATTEST• Kathleen Connelly City Clerk APPROVED AS TO FORM. ., Richard J. Stern City Attorney F { 14 STATE OF ARIZONA ) ss COUNTY OF PINAL The foregoing instrument was acknowledged before me this day of , 2010, by , as (Name) (Title) of the City of Apache Junction, an Arizona municipal corporation, for and on behalf of said Corporation in the above-referenced Agreement Witness my hand and official seal My Commission Expires: Notary Public (fk I�t � I 15 STATUTORY PAYMENT BOND PURSUANT TO TITLE 34, CHAPTER 2, ARTICLE 2, OF THE ARIZONA REVISED STATUTES (Penalty of this Bond MUST be 100% of the Contract Amount) KNOW ALL MEN BY THESE PRESENTS That, (hereinafter called the Principal) , as Principal, and , a company /corporation holding a Certificate of Authority to transact surety business in the State of Arizona as issued by the Director of the Department of Insurance pursuant to Title 20, Chapter 2, Article 1, with its principal office in the City of (hereinafter called the Surety) are held and firmly bound unto the City of Apache Junction (hereinafter called the Obligee) , in the amount of Dollars ($ ) , for the payment whereof, the said Principal and Surety bind themselves, their heirs, administrators, executors, successors and assigns, jointly and severally, firmly by these presents. WHEREAS, the Principal has entered into a certain written contract with the Obligee, dated _day of , 2010 to which �. contract is hereby referred to and made a part hereof as fully and to the same extent as if copied at length herein. NOW, THEREFORE, THE CONDITIONS OF THIS OBLIGATION IS SUCH, that if the said Principal shall promptly pay all moneys due to all persons supplying labor or materials to Principal or Principal's Sub-Contractors in the prosecution of the work provided for in said contract, this obligation shall be void. Otherwise it remains in full force and effect. PROVIDED, HOWEVER, that this bond is executed pursuant to the provisions of Title 34, Chapter 2, Article 2, of the Arizona Revised Statutes, all liabilities on this bond shall be determined in accordance with the provisions, conditions and limitations of said Title, Chapter and Article, to the same extent as if they were copies at length herein The prevailing party in a suit on this bond shall recover as part of the judgment reasonable attorney fees as may be fixed by the judge of the court. Witness our hand this day of , 2010 PRINCIPAL SEAL OnIN BY AGENCY OF RECORD AGENCY ADDRESS SURETY SEAL BY 16 STATUTORY PERFORMANCE BOND PURSUANT TO TITLE 34, CHAPTER 2, ARTICLE 2, OF THE ARIZONA REVISED STATUTES (Penalty of this Bond MUST be 100% of the Contract Amount) KNOW ALL MEN BY THESE PRESENTS• That, (hereinafter called the Principal) , as Principal, and , a company /corporation holding a Certificate of Authority to transact surety business in the State of Arizona as issued by the Director of the Department of Insurance pursuant to (hereinafter called the Surety) are held and firmly bound unto the City of Apache Junction (hereinafter called the Obligee) , in the amount of Dollars ($ ) , �I for the payment whereof, the said Principal and Surety bind themselves, their heirs, administrators, executors, successors and assigns, jointly and severally, firmly by these presents WHEREAS, the Principal has entered into a certain written contract with the Obligee, dated day of e,20 _ to which contract is hereby referred to and made a part hereof as fully and to the same extent as if copied at length herein. NOW, THEREFORE, THE CONDITIONS OF THIS OBLIGATION IS SUCH, that if the Principal I} faithfully performs and fulfills all of the undertakings, covenants, terms, conditions and agreements of the contract during the original term of the contract and any extension of the contract, with or without notice to the surety, and during the life of any guaranty required under the contract, and also performs and fulfills all of the undertakings, covenants, terms, conditions and agreements of all duly authorized modifications of the contract that may hereafter be made, notice of which modifications to the surety being hereby waived, the above obligation is void Otherwise it remains in full force and effect PROVIDED, HOWEVER, that this bond is executed pursuant to the provisions of Title 34, Chapter 2, Article 2, of the Arizona Revised Statutes, and all liabilities on this bond shall be determined in accordance with the provisions of Title 34, Chapter 2, Article 2, Arizona Revised Statutes, to the extend as if they were copies at length in this agreement The prevailing party in a suit on this bond shall recover as part of the judgement reasonable attorney fees as may be fixed by the judge of the court. Witness our hand this day of , 20 PRINCIPAL SEAL BY AGENCY OF RECORD AGENCY ADDRESS SURETY BY- ATTORNEY IN FACT 17 BOND NO PREMIUM NO WARRANTY BOND (City of Apache Junction) PROJECT NO WHEREAS, the City of Apache Junction (hereafter"City")and ... (hereafter"Principal")have entered into an agreement("Agreement")dated - ,20 ,whereby Principal agreed to install and complete certain designated public improvements as a condition of relating to at Principal's own expense and which Agreement is hereby referred to and made a part hereof, and WHEREAS, Principal is required under the terms of the Agreement to furnish warranty security for the work performed pursuant to the Agreement in the amount of ten percent(10%)of the original amount of the security deposit to guarantee replacement and repair of the improvements as described in the Agreement for a period of one year following final acceptance of said improvements i NOW, THEREFORE,we, Principal, and ("Surety"), are held and firmly bound unto City in the penal sum of ($ ) lawful money of the United States,for the payment of which we bind ourselves,our heirs, successors, executors, and administrators,jointly and severally The condition of this obligation is such that if Principal shall indemnify City for all loss that City may sustain by reason of any defective materials or workmanship which become apparent during the period of one year from and after acceptance of the improvements by the City,then this obligation shall be null and void,otherwise,this obligation shall remain in full force and effect As a part of the obligation secured hereby and in addition to the face amount specified, costs and reasonable expenses and fees shall be included, including reasonable attorneys'fees incurred by City in successfully enforcing the obligation, all to be taxed as costs and included in any judgment rendered Surety shall provide City with thirty(30)days'written notice of Principal's default prior to Surety terminating, suspending �.. or revoking the bond In witness whereof, this instrument has been duly executed by Principal's and Surety on , 20— i Principal Surety { By Attorney-m-Fact F Address 18 { City OF APACHE JUNCTION PROJECT NO. PW 2009-04 CERTIFICATE OF INSURANCE The certifies that the following insurance policies have been issued on behalf of: NAME OF INSURED ADDRESS OF INSURED: Type of Policy Effect. Expire Limits of01411 Insurance Number Date Date Liability 1 ;Workman's $100,000 Each.Accident, rt Compensation $100,000 Each Disease, 1 i $500,000 Disease Policy Limit 2. Commercial $1,000,000 Bach Occurrence; General. $2,000,000' Products Liability /Completed Operations >., Aggregate; ``$2,000,000 General Aggregate ggregate Limit 3 Contractual $1, 000, 000 Each Bodily Injury Occurrence I & Property Damage 4 :Professional $1, 000,000 ..Each Claim Liability 5 Automobile ; Bodilyu ' 01, 000, 000 Each In 7ry Occurrence: & Property.. :Damage.: it is further agreed that these policies shall not expire, be canceled or changed until all work has been completed and the project has been accepted by the City. If a policy does expire during the life of the contract, a renewal Certificate of the required coverage must be sent to the City of Apache Junction not less than thirty (30) calendar days prior to expiration date This Certificate is not valid unless countersigned by an authorized representative of the Insurance Company The Certificate of Insurance must also provide that the City, its Mayor, Council, appointees, officers, employees and agents, are additional insured parties I Date: Countersigned by: r Title: SUBSCRIBED AND SWORN TO before me this day of ,2010 by as Insurer Notary Public My Commission Expires 19 P.ppGFiFv 04 Public Works Department s pi K+ e3-h de ,tizi e Home of the Superstition Mountains '�R1ZO�P May 17,2010 Memorandum to. Honorable Mayor and Members of the Council Through. George Hoffman,City Manager David Fern,Director of Public Works From Giao Pham, P E, City Engineer Regarding Award of Bid for Project PW 2009-04 Ironwood Drive Improvements Twelve bid packets were received and opened on Tuesday,April 27,2010,out of forty-three(43)packets e-mailed or picked-up The base bids ranged from$486,000.00 to$644,253 66 Base Bid plus two alternatives ranged from$640,400 00 to$956,854 50. This project includes removal of asphalt pavement, installation of new asphalt pavement,base materials, curb, gutter, sidewalk, adjustment of existing utilities and other related improvements Work is scheduled to be completed in December 2010 Base Bid Opening Summary Total Visus Engineering Construction, Inc. $486,000 00 RK Sanders,Inc /Steelform $644,253.66 Engmeenng Opinion of Probable Cost $481,697 00 See attached page for complete listing of all twelve bids The Public Works Department recommends award to Visus Engineering Construction, Inc. for their base bid, in the amount of$486,000 00 Public Works recommends Rejection of Alternative 1 $146,000.00 and Alternative 2 for$8,400 00 RECOMMENDED MOTION: I MOVE TO AWARD BID PW 2009-04 TO VISUS ENGINEERING CONSTRUCTION,INC.IN THE AMOUNT OF$486,000.00,PLUS 10% FOR UNFORESEEN CHANGE ORDERS,$48,600.00, FOR A TOTAL OF$534,600.00. 575 E Baseline Avenue, Apache Junction, AZ 85119 • Voice (480) 982-1055 • FAX (480)983-5752 or(480) 982-8005 COMPANY BASE LUMP SUM BID ALTERNATIVE 1 ALTERNATIVE 2 TOTAL Nesbitt Contracting Co. $642,984 50 $305,980 00 $7,890.00 $956,854.50 Construction 70, Inc $641,170.20 $248,492.50 $9,300.00 $898,962.70 RK Sanders, Inc/Steelform $644,253.66 $191,212.00 $8,700.00 $844,165 66 SPIRE Engineering, LLC $615,962 00 $160,990.00 $10,600.00 $787,552.00 Knoche) Bros., Inc $502,943.50 $264,344.00 $11,076.00 $778,363.50 Combs Construction $511,474.50 $218,997.50 $8,000 00 $738,472 00 j DCS Contracting, Inc. $490,048 30 $232,330.50 $8,800.00 $731,178.80 City Wide Contracting, LLC. $537,238.00 $184,225.00 $6,600.00 $728,063.00 Gunsight Construction $486,209.00 $202,140 00 $7,600 00 $695,949 00 ALR Construction $490,960 52 $168,503.00 $7,549.00 $667,012.52 Valley Rain Construction $497,443.00 $160,980.00 $7,372.00 $665,795.00 Visus, Inc. $486,000.00 $146,000 00 $8,400 00 $640,400.00 Engineer's Cost Estimate $481,697.00 $218,510.00 $13,600.00 $713,807.00 pACN k ' - City of Apache Junction I-tome of the Superstition Mountains 4kvzoN* g Print TO: City Manager's Office FROM: Heather Patel, Program Coordinator ,r DATE: May 17, 2010 Agenda Type : Work Session Agenda Council Priority Focus Area: Community Development TITLE OF AGENDA ITEM: PRESENTATION AND DISCUSSION ON PROPOSED RESOLUTION NO. 10-13, AUTHORIZING THE USE OF LOCAL FUNDS AS LEVERAGE FOR THE CITY'S FISCAL YEAR 2010 COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION ACTION REQUESTED: Presentation and Discussion DISCUSSION / BACKGROUND INFORMATION: As part of the application requirements for submission of a Community Development Block Grant application, a resolution is required if local funds are to be used as leverage. Resolution No 10-13 reflects $88,356 as local leverage to the plaza drive redevelopment project FISCAL IMPACT: Budgeted Expenditure OPTIONS/ ALTERNATIVES: .0..► Federal Law Requirement RECOMMENDATION: Staff respectfully requests that Council review and discuss Resolution No 10-13 authorizing the use of leverage funds for the submission of the City's Fiscal Year 2010 Community Development Block Grant Regional Account application. ATTACHMENTS: Click to download d Cover memo D Resolution 10-13 cscH,,, 4 , ,z .2 I e , , City of Apache Junction 4 AiiO Development Services Department MEMORANDUM DATE: May 6,2010 TO: The Honorable Mayor and City Council THROUGH: George Hoffman, City Manager Brad Steinke, Development Services Director Roger Hacker,Grants Specialist FROM: Heather Patel, Program Coordinator SUBJECT: Fiscal Year 2010 Community Development Block Grant Application— Resolution Number 10-13 (Commitment of Leverage Funds) REQUEST Staff respectfully requests that the City Council review and discuss Resolution Number 10-13 authorizing the use of leverage funds for the submission of the City's Fiscal Year 2010("FY10") Community Development Block Grant Regional Account("CDBG RA")application BACKGROUND The City of Apache Junction is eligible to submit applications to the Arizona Department of Housing ("ADOH")for CDBG RA funding. /'1 The City of Apache Junction is anticipating receiving$279,269 in FY10 CDBG RA funds to be used over a two year period of time(January 2011 —December 2012) These funds are guaranteed to the community as long as a viable project is submitted for funding to ADOH.The City may retain up to 18%of these funds for administrative costs This application is due June 1,2010. On November 12, 2009 a public meeting was held to solicit input from the public on potential projects for the submission of an application.Technical assistance was provided to the community until November 29, 2009 to help formulate projects for consideration and to determine if potential projects met the requirements of the CDBG program Additionally,on November 12,2009 The Leadership Team met to discuss potential projects for presentation to Council. On November 30, 2009 staff presented the proposed projects for Council's review and discussion. During the December 15, 2009 Council Meeting a public hearing was held to gain input from the public and from the Council on potential projects for the submission of the FY 2010 CDBG RA application At that time the City Council selected Plaza Drive Improvements to be submitted for funding to the Arizona Department of Housing On February 2, 2010,the Mayor and City Council adopted Resolution No 09-60 authorizing the submission of a FY 2010 CDBG RA application for Plaza Drive Improvements 11 PIS DISCUSSION As part of the application requirements for submission of a CDBG RA application, a resolution is required that commits local leverage to the project. Resolution No 10-13 reflects leverage funds allocated to the FY 2010 CDBG RA application The City will provide $88,356.00 as leverage to the project. Below is a breakdown of those costs Staff time as in-kind leverage $21,875 Construction paid through the City's Redevelopment District l and $65,481 Miscellaneous administrative costs $1,000 On June 1, 2010, staff will bring Resolution Numbers 10-13 forward to Council for consideration and approval RECOMMENDATION Staff respectfully requests that Council review and discuss Resolution Number 10-13. ACTION REQUIRED Presentation and Discussion. Attachment 1• Resolution Number 10-13 (Commitment of Leverage Funds) 2 RESOLUTION NO. 10-13 A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, COMMITTING LOCAL FUNDS AS LEVERAGE FOR A FY 2010 COMMUNITY DEVELOPMENT BLOCK GRANT REGIONAL ACCOUNT ("CDBG") APPLICATION. enN WHEREAS, the City Apache A ache Junction has adopted p Resolution Number 09-60 which authorizes submission of an application (s) to the State of Arizona, Department of Housing ("ADOH") for Community development Block Grant funding; and WHEREAS, that application indicates that88 6 will pp $ , 35 1 be committed by the City of Apache Junction as leveraged funds, in the form of cash or resources to be used to complete the project; and WHEREAS, the CDBG Program requires that all local leveraged funds/resources be committed in the form of a resolution by the governing body, and that such a commitment contain an opinion by the applicant's legal counsel that the leveraged funds represent a binding commitment, legally enforceable under State laws . NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, AS FOLLOWS . 1) The Mayor and City Council hereby commit $88, 356 in funds and resources to the CDBG Program, to be used for project costs, contingent upon the receipt of the FY2010 CDBG Regional Account assistance 2) That the Mayor and City Council of the City of Apache Junction hereby find that this commitment is legally binding based on the legal opinion of the City attorney, and that such funds will be available for an audit at the termination of the grant, if so required by ADOH. RESOLUTION NO 10-13 PAGE 1 OF 2 I^ ^1 PASSED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION THIS DAY OF 2010 SIGNED AND ATTESTED TO THIS DAY OF 2010 . JOHN INSALACO Mayor ATTEST. KATHLEEN CONNELLY City Clerk APPROVED AS TO FORM. RICHARD J. STERN City Attorney RESOLUTION NO 10-13 PAGE 2 OF 2 s 4 City ©f Apache junction Home of'the Superstition Mountains I?zo t` 8 Print TO: City Manager's Office FROM: Roger S. Hacker, Program Resource Manager DATE: May 17,2010 Agenda Type : Work Session Agenda Council Priority Focus Area. Community Infrastructure TITLE OF AGENDA ITEM. PRESENTATION AND DISCUSSION ON TRANSPORTATION EQUITY ACT FOR THE 21ST CENTURY("TEA-21") PROPOSED PROJECTS FOR ROUND 18 FUNDING ACTION REQUESTED. Presentation and Discussion DISCUSSION/ BACKGROUND INFORMATION: Staff respectfully requests that the City Council review and discuss the TEA-21 projects presented by staff If the Council decides to participate in this round of TEA-21 funding, staff will seek adoption of a resolution authorizing submission of the grant application(s) during the June 15, 2010 City Council meeting. FISCAL IMPACT: Budgetary Approval Not Required OPTIONS/ALTERNATIVES: Policy Discussion (list specific options/alternatives) RECOMMENDATION: Council can. 1. Select a project(s)presented to Council by staff. 2 Select a project(s) not contained on the list of proposed projects 3. Direct staff to conduct additional research and report back during the June 1, 2010 meeting. 4 Decide not to participate in Round 18 of TEA-21 funding ATTACHMENTS: Click to download Q Staff Report l] Proposed TEA 21 Projects(Round 18)_ PQ P E�G O� 2 Ca City of Apache Junction 4RIZ0NP Development Services Department MEMORANDUM DATE: May 6, 2010 TO: The Honorable Mayor and City Council THROUGH: George Hoffman, City Manager Brad Steinke, Development Services Director FROM. Roger Hacker, Revenue Resources Manager SUBJECT: Transportation Equity Act for 21st Century ("TEA-21") Round 18 Funding REQUEST Staff respectfully requests that the City Council review and discuss possible TEA-21 projects for Round 18 funding. See Attachment 1 for an analysis of the projects. At the conclusion of the discussion, staff requests that Council indicate which project(s) should be prepared for submission. It should be noted that Round 19 funding will not occur until July 2012. Because of this change in the TEA-21 Program, Apache Junction is advised to submit a State project and a local project for Round 18 funding If it is the City Council's decision to participate in the Round 18 process, staff will seek the adoption of a resolution(s) authorizing submission of an application(s) during the June 15, 2010 City Council meeting. BACKGROUND TEA-21 PROGRAM Round 18 of Transportation Equity Act for the 21st Century ("TEA-21") funding has been announced by the Arizona Department of Transportation ("ADOT") and the Central Arizona Association of Governments ("CAAG") Applications must be submitted to CAAG by July 12, 2010 The TEA-21 program funds enhancement/beautification projects on either local streets/roads or State highways. The type of project (i e local street or State highway) dictates 1) the amount of funds available, 2) the planning and implementation processes, and 3) if a cash match is required Eligible activities include eleven different types of activities Projects must be "over and above" the normal scope of what can be provided by a municipality and must be directly related to surface transportation. Permissible activities include • Landscaping and other scenic beautification, • Safety and educational activities for pedestrians and bicyclists, • Facilities for pedestrian and bicycles, • Scenic or historic highway programs, • Historic perseveration • Rehabilitation of historic transportation buildings, • Preservation of abandoned railway corridors, • Control and removal of outdoor advertising, • Archeological planning and research, • Environmental mitigation to address water pollution due to highway runoff, and • Transportation museums Once funding is awarded, the project must follow the National Environmental Policy Act (NEPA) process and the established ADOT process for federally funded projects The process normally takes 37 months from the notification of funding to the beginning of the construction phase All projects must follow these processes CITY'S PARTICIPATION IN THE TEA-21 GRANT PROGRAM • In 2003, Apache Junction was awarded $432,128 in Round 11 TEA-21 funds to install desert themed ground plane aggregate designs on the earthen triangles between the freeway and the on/off ramps of U S 60 at Ironwood Project was completed in March 2007 • In 2004, the City submitted an application for the Idaho exit off of the U S 60 Funding was denied • In 2005, the City submitted an application for an enhancement and safety project on Highway 88 and Superstition Boulevard, the project included the roads adjacent to the City and County complexes Funding was denied • In 2006, Apache Junction was awarded $661,464 in Round 14 TEA-21 funds to install desert themed ground plane aggregate designs on the earthen triangles between the freeway and the on/off ramps of U S 60 at Tomahawk A ribbon cutting celebration was held on April 15, 2010 to mark the completion of the project. • In 2007, Apache Junction was awarded $751,809 in Round 15 TEA-21 funds to install desert themed ground plane aggregate designs on the earthen triangles between the freeway and the on/off ramps of U. S 60 at Goldfield. A ribbon cutting celebration was held on April 15, 2010 to mark the completion of the project Page 2 of 7 • In 2008, the City submitted an application for desert themed ground plane aggregate designs on the earthen triangles between the freeway and the on/off ramps of U. S 60 at Idaho. Funding was denied • In 2009, Apache Junction was awarded $812,669 in Round 17 TEA-21 funds to install desert themed ground plane aggregate designs on the earthen triangles between the freeway and the on/off ramps of U. S. 60 at Idaho Road Preliminary planning will begin shortly RECOMMENDED FOR CONSIDERATION BY CITY COUNCIL On March 24, 2010 City staff and guests met to discuss possible TEA-21 projects and to prepare for Council a list of potential projects. City staff included the Public Works Manager, Engineer, Assistant to the City Manager, Economic Development Director, Business Advocate, CDBG and Housing Programs Coordinator, and the Parks Superintendent. Guests included CAAG's Transportation Director, ADOT's Regional Engineer, and a representative from G and G Consulting, LLC The meeting was facilitated by the City's Grants Coordinator. The following are the projects referred to the Council for consideration this funding cycle The projects are listed in the priority order of the group 1. North Apache Trail: Landscaping/Streetscape Concept' An enhancement project along North Apache Trail from Apache Trail to Idaho Road Could be designed to meet the new "Main Street" standards that the City's Senior Project Engineer will present to Council in the near future Local project Could Include Landscaping, site furniture, trash receptacles, scenic view area; ornamental street lights and path lighting; shared use paths (wide pedestrian sidewalks), historical markers/monuments, "Main Street" cross-section with on street parking. 2. City's East Entrance/ADOT Storage Yard Enhancements Concept A multiphased project to enhance the area around the ADOT yard on the City's eastern entrance. Currently, the area does not present an attractive entrance to the City from the east. State project. • Phase I. Coordinate with ADOT the flattening of the heaped asphalt milling stack Completed. • Phase II. Remove weeds/debris back from exit all the way to Goldfield Completed by Parks staff and volunteers. However, weeds will continue to be an ongoing problem there • Phase III Install signage if merchant/City ongoing ad cost payment/agreements can be achieved To be initiated Page 3 of 7 • Perhaps a more decorative type of signage could be utilized as opposed to the standard blue gas/food/lodging freeway signage • Phase IV Design and construct second exit lane for exit, ADOT approval required City would have to pay the $5-10 million cost since traffic does not support the extra ramp Could Include. Landscaping, cacti, decomposed granite, directional signage; informational signage, screening to hide the ADOT storage area; informational center and parking area, an IGA with ADOT for city crews to maintain the ramp if additional on- going operation and maintenance costs justify the appearance improvement. 3a. Business Signage Removal Program Along Apache Trail Concept Removal of dilapidated business signage to create a more aesthetically pleasing downtown area. Local project Could Include. Removal of signage in an area to be determined. 3b. Way Finding Signage System Concept An enhancement project on local right of way to direct drivers to local points of interest, local businesses, and regional points of interest Local project Could Include. Directional and information signs at numerous places throughout the community Signs could be an effective, stylish design that supports the community character. Submit No Application While this option was not a priority of the group, the facilitator thought it important to include it for Council consideration. Because of budgetary constraints and unknowns, it may be in the City's best interest not to submit an application. Without diverting funds from other critical needs, some group members believe that there are not enough monies to maintain existing or future projects OTHER PROJECTS DISCUSSED The committee also identified a number of projects that may be appropriate in future years for submission. The following are projects that could be submitted in future cycles 1. Old West Highway and Idaho Road (Highway 88) Intersection Enhancements Concept' Improve the safety and aesthetics of the intersection, enhance one of the main gateways to the City's central business district State project Could Include Decorative, improved crosswalks, landscaping and decomposed granite, irrigation systems (sized for future additional phases, improved drainage (secondary Page 4of7 feature) safety features such as decorative medians to mitigate the dangers of the intersection. 2. Idaho Road Enhancements Concept A phased enhancement project along Idaho from US 60 to North Apache Trail A State project Could Include. Landscaping; site furniture; trash receptacles scenic view area; raised medians, decorative crosswalks at existing locations 3. Weekes Wash: Landscaping and/or Ped/Bike Facility Concept. An enhancement project along Weekes Wash from Highway 60 right of way to Southern Avenue. Currently, the Wash is undeveloped. Local project. Could Include installation of shared use paved path, lighting, landscaping; grading 4. Apache Trail. Landscaping Concept: A phased enhancement and safety package along Apache Trail The project would serve as an "entrance" into the City. Phase 1 Idaho-Phelps, Phase 2: Meridian- Phelps Local project Could Include Bench, decorative lighting (solar); landscaping and grading in the median or landscaping along city row on trail, cross walk, rumble strips, signature entry marker 5. Implementation of City's Trail/Bike Plan Concept Start implementing measures incrementally to make Apache Junction more pedestrian, equestrian and bicycle friendly. Local project Could Include Identification/directional signage, for example bike route designation, sidewalk installations, ADA sidewalk ramp installations to make it easier/safer for handicapped individuals to negotiate their way down sidewalks, equestrian trail installations or designations; multi-use trail installation, bike lane installations or bike route signage delineation 6. City Entry Way/Monument Enhancement Concept A series of"statement" signs/monuments at strategic entry points into the City that notes the passage from Mesa into Apache Junction. Local project Could Include. Strategic points could include 202, Ironwood, US 60 Old West Highway, Meridian Page 5 of 7 PROJECT FOR FUTURE CONSIDERATION 1 Apache Trail: Apache Trail/Old West Hwy Intersection west to Phelps Dr/North Apache Trail intersection. Median improvements Concept. Improve the aesthetics of the main roadway in the City's central business district, improve intersection safety and design Local project. Could Include Landscaping, raised medians, decorative crosswalks at existing locations, irrigation and drainage RESEARCH OTHER FUNDING 1. Highway 88 and Superstition Boulevard Roundabout and Enhancements Concept Installation of a roundabout Subsequent installation of enhancements to improve the aesthetics and safety of a major intersection by the City and County Complexes State project Could Include. Roundabout, decorated, improved crosswalks; landscaping and decomposed granite/rock; safety features to mitigate the dangers of the intersection "Welcome to Apache Junction" signage with art/sculpture ADOT/CAAG MEETING On May 4, 2010 City staff attended an ADOT and CAAG meeting regarding the upcoming round of funding Staff learned' • $1 million and $750,000 are the published maximums for State and local projects. • When a local project is undertaken, the City is responsible for 1) 5.7% cash match ($42,750), 2) cost overruns. • Cost overruns have become a big problem for TEA-21 projects ADOT estimates that projects are running 20-50% over projected budgets Because of this, applicants must prepare budgets in 2013-2014 dollars and are required to use ADOT pricing guidelines • The City is responsible for maintenance of projects funded by the TEA-21 program. • It is important that projects selected for submission be referenced in a community planning document (even if just conceptually) and have been vetted by the public. These elements are part of the grant application review process. DISCUSSION See Attachment 1 for a discussion of proposed projects Page 6 of 7 RECOMMENDATION Council's options include 1 Select a project(s) presented to Council by staff 2 Select a project(s) not contained on the list of proposed projects. 3 Direct staff to research an alternative project(s) and report back on June 1, 2010 4 Decide not to participate in Round 18 of TEA-21 funding ACTION REQUIRED 1 Review and discussion of possible projects 2 Selection of project(s) to be submitted. 3. Direction to staff to begin preparation or to conduct further research 4 Direction to staff to spend no further time on this project Attachment 1. 2010 Proposed TEA-21 Projects Page 7 of 7 2010 Proposed TEA-21 Projects Summary Recommended for Consideration by City Council (Priority Order) 1 . North Apache Trail. Landscaping/Streetscape 2 . City' s East Entrance/ADOT Storage Yard Enhancements 3a. Signage Removal Program 3b. Way Finding Signage System Submit No Application. While this option was not a priority of the group, the facilitator thought it important to include it for Council consideration. A couple of group members believe there may not be enough monies to provide the cash match on local projects or to maintain additional TEA-21 projects. Other Projects Discussed 1 . Old West Highway and Idaho Road (Highway 88) Intersection: Landscaping and drainage improvements 2 . Idaho Road. Landscaping, median, and crosswalk enhancements 3 . Weekes Wash• Landscaping and/or Ped/Bike Facility 4 . Apache Trail . Landscaping Phase 1 : Idaho-Phelps Phase 2 : Meridian-Delaware 5 . Implementation of City' s Trail/Bike Plan 6 City Entry Way Enhancement Project Project for Future Consideration 1 . Apache Trail . Apache Trail/Old West Hwy Intersection west to Phelps Dr/North Apache Trail intersection: median improvements Research Other Funding 1 . Hwy. 88 and Superstition Blvd Roundabout and Enhancements Page 1 of 22 2010 Proposed TEA-21 Projects Discussion of Projects Recommended for Consideration by City Council (Priority Order) 1 . North Apache Trail : Landscaping/Streetscape Concept. An enhancement project along North Apache Trail from Apache Trail to Idaho Road. Could be designed to meet the new "Main Street" standards that the City' s Senior Project Engineer will present to Council in the near future . Local project. Could Include: 1 . Landscaping 2 . Site furniture 3 . Trash receptacles 4 . Scenic view area 5 Ornamental street lights and path lighting 6. Shared paths (wide pedestrian sidewalks) 7 . Historical markers/monuments 8 . New "Main Street" cross-section including roadway, on-street parking, pedestrian sidewalks, landscaping, etc. Points to Consider: 1 . The City is responsible for: 1) 5.7% cash match ($42, 750) ; 2) cost overruns; 3) maintenance . 2 . Cost overruns are becoming a big problem for TEA-21 projects . ADOT estimates that projects are running 20-50o over projected budgets . Applicants must prepare budgets in 2013- 2014 dollars and use ADOT pricing guidelines 3 . $750, 000 is maximum for local projects . Grant now includes ADOT review fee, scoping, environmental costs . 4 . Project could replicate the success of Phelps Drive . plants, benches, banners, color palate. 5 The City' s Senior Project Engineer is formulating a schedule to add the new "Main Street" cross section to the engineering standards . These standards will hopefully be presented to the Council in the next couple months 6 $750, 000 would provide approximately a third of what is in place on Phelps Drive. To enhance all of North Apache Trail (similar to Phelps) , a rough estimate is $1, 250, 000 . Page 2 of 22 41.06. 7 . What about curb, gutter, sidewalk along this stretch? Would have to coincide with City' s Transportation Plan and other funding sources to be viable? 8 . Would offer connectivity from the downtown business district to the government complexes 9. Could TIF and impact fees be used as leverage? Much of Phelps was done with redevelopment funds 10 . Project would complement the Focal Point renovation. 11 Could this project be a catalyst for private development at the Grand Hotel site and the Basha' s Plaza? 12 . Is this project better suited until the Grand Hotel site and Basha' s Plaza are developed? 13 . Partial design plans exist for the enhancement of this road. The plans show enhancements similar to Phelps theme . 14 This project is compatible with Downtown Vision & Implementation Strategy (CDBG-grant) findings and recommendations 15 . Design would greatly enhance the aesthetic viewpoint and inviting feeling into the downtown for "passing-through" lake and tourist traffic from Hwy 88 16. Would State Historic Preservation Officer be involved? 2 . City' s East Entrance/ADOT Storage Yard Enhancements Concept . A multiphased project to enhance the area around the ADOT yard on the City' s eastern entrance . Currently, the area does not present an attractive entrance to the City from the east State project • Phase I . Coordinate with ADOT the flattening of the heaped asphalt milling stack Completed • Phase II . Remove weeds/debris back from exit all the way ^ to Goldfield. Completed by Parks staff and volunteers However, weeds will continue to be an ongoing problem there. • Phase III • Install signage if merchant/City ongoing ad cost payment/agreements can be achieved. To be initiated. • Perhaps a more decorative type of signage could be utilized as opposed to the standard blue gas/food/lodging freeway signage • Phase IV• Design and construct second exit lane for exit; ADOT approval required. City would have to pay the $5-10 million cost since traffic does not support the extra ramp. Page 3 of 22 Could Include. 1 . Landscaping 2 . Cacti 3 Decomposed granite 4 . Directional signage 5 Informational signage 6 . Screening to hide the ADOT storage area 7 . Informational center and parking area 8 . An IGA with ADOT for City crews to maintain the ramp if additional on-going operation and maintenance costs justify the appearance improvement . Points to Consider• 1 Within limits of ADOT right-of-way. 2 . How do ADOT' s plans for the US 60 bypass and the 802 impact this project') The ADOT Regional Engineer has spoken to the ADOT consultant performing the US 60 reroute study. The consultant said that it would be years before that project would be funded/constructed and that the project would have minimal impacts on an enhancement project at the US 60 and Old West Highway Based on this discussion, the Regional Engineer would recommend including this as one of the City' s high priority projects . The Regional Engineer indicated that he would "certainly be interested in supporting it as a State Funded project. " City staff did some additional research with ADOT regarding the "life expectancy" of TEA 21 projects and potential liability to the City if a TEA 21 project was removed before the end of its expected life . ADOT staff indicated that: • The "life expectancy" of enhancement projects depends on the enhancement project. All projects should be designed with 20 years in mind, but some types of projects simply don' t make it that long For this type of proposed enhancement project, which is to construct landscaping, DG, and otherwise dress up the eastern entrance in Apache Junction, he don' t believe the expected life of these improvements would realistically be much more than 10 or 15 years . Page 4 of 22 • ADOT currently does not believe that the US 60 Bypass would impact the proposed Transportation Enhancement project. If the City of Apache Junction were to proceed with constructing the enhancement project based on this information, and then for some reason the US 60 Bypass alignment were revised so that it did impact the enhancements, he believes that the responsibility would be on ADOT to reconstruct the enhancements. Especially since the City had done due diligence to verify with ADOT whether 4016., the improvements would be impacted by a future project 3 . Ideas may be restricted by ADOT "clear zone" requirements which may limit objects or types of landscape within so many feet to edge of traveled pavement. 4 . Subject to ADOT approval. 5 . There may be unforeseen costs; utility clearances, irrigation water supply, electrical or other such items . 6 . Public Works Director met with the contractor that ADOT has authorized to install informational signage approaching Exit 199. ADOT has specific signage requirements for the types of signs allowed and their location Those requirements are attached at the end of this section. This information shows the required layout for such signs; installation of these signs is contingent upon securing an adequate number of merchants agreeing to advertise/associated approval from ADOT . The cost for installation of these signs is $200- $800/sign depending on size and number of colors . The on- going rental cost is $1, 856-$2, 456/year. The City would have to assume a coordinating role with ADOT regarding the installation of these signs . The City would work with merchants and the sign vendor to coordinate the project. Merchants would be liable for the installation costs .ak and the on-going rental costs . Council could decide to participate in the funding of the sign installations/rental costs . A public/private partnership could be developed. Anecdotally, one merchant, that already has EB signage along US 60, told the Public Works Director that his marketing group decided that the cost of the ad sign installation and on-going rental was a justified expenditure for east bound traffic but not for westbound traffic. Like minded merchants may be interested in securing signage if the City committed to offset some of the costs . 7 . ADOT/CAAG suggests that 1) There are very specific requirements for visitor centers listed on the ADOT website City should review that material as the requirements are different for staffed and stand alone centers . 2) Information at visitor centers cannot include business information only Page 5 of 22 Apache Junction information. 3) Use the phrase "way finding" signage in the grant application. 4) Application must show connectivity. 8 . $ 1 million maximum. No match required. No cost overrun liability. Maintenance responsibility. Arizona Rural Logo Sign Program (GAS, FOOD, LODGING, CAMPING & ATTRACTION) ATTRACTION GAS LODGING c u,nm"4 t 1 E7f(ON j fC .fortjt 1 MI pp2 MI;FING_ 2MI 2 MI M 11"1.. t ( — Litle4 MI Ou_tletMall OYI'S4 MI 3 MI (aonoco);i otcl 1 4~ L r 1 LODGING FOOD fc Ro) ,_4AYy N t• t / .`//��// j t 1)aky Little �. q-�x SUBWAr 2 M! t \Iotc1 L Trnxclmllc, z rdl 41111 p, S SUBWAY`y SUBWAY' mi. tilik ♦ ,ti)t irn co�nc^.a 21,117 ~ 2MI L I L ARIZONA LOGO SIGN GROUP A DIVISION OF LOGO SIGNS OFAAIBRICA INC Expanded highway PO.Box 61834•Phoenix,Arizona 85082 Programs f ARIZONA Loco] 1-800-637-1432 i SIGN GROUP www.arizonalogo.com [�► info@arizonalogo.com a00T Page 6 of 22 p ARIZONA RURAL LOGO SIGN PROGRAM AN EFFECTIVE PROGRAM FOR ARIZONA RURAL HIGHWAY MOTORISTS AND PROVIDERS OF RURAL HIGHWAY MOTORIST SERVICES The Arizona Legislature and Governor, with administrative support from the Arizona Department of Transportation(ADOT),have improved rural highway motorist service assistance in Arizona The Arizona Rural Logo Sign Program has been developed to enable certain providers of rural highway motorist services to effectively and economically inform rural highway motorist on designated highways of available services Providers of services to motorists on designated rural highways can now display their logo alongside the highway near intersections or interchanges for rural highway motorists to see, making highway travel in Arizona more enjoyable CRITERIA FOR RURAL LOGO SIGN PROGRAM PARTICIPATION A.CONFORMITY WITH LAWS Each business identified by attaching a logo sign on a specific service information sign shall have furnished written and notarized certification to ADOT, through the contractor,of its conformity with all applicable federal,state and local laws,ordinances, rules and regulations,and shall not be in breach of that certification Such certification shall be provided before the lease is approved This booklet only highlights certain participation requirements For all participation requirements, refer to the ADOT administrative Rule (R17-3-902 through 906), a copy of which is available from Arizona Logo Sign Group by request,and to the lease agreement B SIGN LOCATION REQUIREMENTS Specific service information signs shall be installed between the previous interchange or intersection and a minimum of 300 feet in advance of the intersection from which the services are available. The spacing between signs shall be at least 200 feet. Logo signs should not be provided/or a qualified business if the business is visible from a point on the traveled way 300 feel from the intersection. C TYPE OF SERVICES PERMITTED The types of services permitted shall be limited to "GAS", -FOOD", "LODGING", "CAMPING", and "ATTRACTION" The following criteria must be met to qualify to display a logo sign on a specific service information sign A. "GAS"service business shall provide. (1) Fuel,oil and water for public purchase and use (2) Restroom facilities and drinking water (3) Telephone available for emergencies to the public during hours of operation 1 Primary gas business (a) Located within three miles of an exrt ramp terminal (b) In continuous operation to provide services at least 12 hours per day seven days per week 2. Secondary gas business (a) Located within 15 miles of an exit ramp terminal (b) In continuous operation to provide services at least eight hours per day, five consecutive days per week B. "FOOD"service business shall provide (1) Rostroom facilities for customers (2) Telephone available for emergencies to the public during hours of operation (3) li a food service business is part of a food court located within a shopping mall,the shopping mall may qualify as the responsible operator i1 the food court complies with(1)and(2)above and has clearly identifiable on premise signing consistent with the logo sign that is sufficient to guide motorists directly to the entrance to the food court Page 7 of 22 .►. TYPES OF SERVICES PERMITTED(CONT'D) 1 Primary food business (a) Located within three miles of an exit ramp terminal (b) Is open for operation no later than 7 a.rn (c) Provide seating for at least 20 persons (d) In continuous operation to provide service at least three meals per day (breakfast,lunch,and dinner)at least six(6)days per week 2 Secondary food business (a) Located within 15 miles of an exit ramp terminal (b) In continuous operation to serve at least two meals per day(either breakfast and lunch or lunch and dinner)for a minimum of five consecutive days per week C "LODGING"service business shall provide. (1) Five or more units of sleeping accommodations (2) Telephone available for emergencies to the public during hours the lobby is open for registration 1 Primary lodging business' (a) Located within three miles of an exit ramp terminal 2 Secondary lodging business. (a) Located within 15 miles of an exit ramp terminal D "CAMPING"service business shall provide. (1) Be able to accommodate all common types of travel trailers and recreational vehicles (2) Be equipped to handle a minimum of 15 travel trailers or recreational vehicles. (3) Be available on a year round basis unless camping in the general area is of a seasonal nature in which case the facilities in questions shall be open to the public 24 hours per day, 7 days per week during the entire season (4) Drinking water and a sewer hook-up or dumping station 1 Primary camping business (a) Within five miles of an exit ramp terminal 2. Secondary camping business (a) Within 15 miles of an exit ramp terminal E "ATTRACTION"service business shall provide (1)Derive less than 50%of its sales from the sale of alcohol consumed on the premises,or gambling (2)Derive more than 50%of its sales or visitors during the normal business season from motorists not residing within a 25 mile radius of the Business (3)Provide at least 10 parking spaces (4)Provide restroom facilities and drinking water (5)Be in continuous operation at least six hours per day,six days per week,except a.An arena attraction shall hold events at least 28 days annually, b.A cultural attraction shall be open at least 180 days annually, c An educational attraction shall operate at least six hours per day,five days per week. (6)Have a minimum annual attendance of 5.000 except if the attraction business operates on a seasonal basis,the attraction shall have a minimum annual attendance of 2,500 (7)Meet the definition of attraction in the Rule 1 Primary attraction Business (a)Located within three miles of an Exit Ramp Terminal �s 2 Secondary attraction Business (a)Located within 15 miles of an Exit Ramp Terminal Secondary business lease/im/latlons For a secondary business,the lessor may enter into a lease for up to five years or renew a lease for up to five years.with the following terms (I) The responsible operator is guaranteed a term of two years, providing the responsible operator complies with all other terms of the lease, (2) After the two year period,the lessor shall terminate the Lease and remove tho logo sign if another business with higher priority requests lease space for a logo sign;and (3)The lessor shall notify the responsible operator at least six months before terminating the lease and removing the logo sign D COMMUNITY LOGO SIGN PLAN ADOT requires that ALSG develop a Community Logo Plan with certain municipalities before specific service information signs and logo signs can be placed Page 8 of 22 r►. Exhibd 6 19 NO SCALE APPENDIX A SHEET 1 OF 1 Measuring Crave!distance from this point � r GAS {900' zMl (100m) r (f I sss AsMOO fyl 200' 1 (60m) I sE .I as \r 200' - LooGW (60m) t- ALL 200' J (60m) CAMPING r.♦TTP*GTICM • - u i .1- 2 us nF ISM 1.111 Notes: 1 Stymy it shown for ectiow traffic only. TYPICAL SPECIFIC SERVICE SIGN APPLICATION Page 9 of 22 I Arizona Interstate Logo Sign Program (GAS,FOOD,LODGING,CAMPING AND AIT ACI1ON) 'ir"• '.`!• LODGING—EXIT 44 r .H .,.Wig• • , Arizona Logo Sign Group A Division of Logo Signs of America,Inc P.O Box 61834 • Phoenix,Arizona 85082 ‘ZO 1-800-637-1432 (Corporate Office) • , V • 1-888-332-5646 (sales) :ma v f • www.arizonalogo.com $470,Tuaff info@arizonalogo.com Page 10 of 22 olok Ilk.. 1 1 Criteria for Interstate Logo Sign Program Participation Conlormity with Laws. Each business/responsible operator(for the purposes of this Program highlight section the torsos"business"and "responsible operatorare interchangeable)identified by displaying a logo sign on a specific service inter/nation sign shall certify to the state as conformity with all applicable laws and rules(federal state,and local)without regard to race religion,color,sox,or national origin,and shall not be in breach of that certification This booklet only highlights certain participation requirements Refer to the Arizona Department of 4„ Transportation(ADOT)Rule(hereinafter referred to as the Rule)available from Arizona Logo Sign Group upon request for all Interstate Logo , Sign Program requirements Distance to Services. The maximum distance that service facilities can be located from the main traveled way to qualify for a logo sign shall the in accordance with the flute,but not to exceed 15 miles In either c inaction. ( Types of Services Permitted.The types of services permitted shall be limited to'GAS"FOOD"`LODGING""CAMPING"and ATTRACTION." To quality for display on a specific service Information sign. amnia • A."GAS"service business shall provide. (1)Fuel oil and water for public purchase and use. (2)Restroom facilities and drinking water (3)Telephone available for emergencies to the public daring hours of operation 1 Primary gas business (a)Located within three miles of an exit ramp terminal (b)In continuous operation to provide services at least 12 hers per day seven days per week. 2 Secondary gee business (a)Located within 15 miles of an exit ramp terminal. (b)In continuous operation to provide services at least eight hours per day,live consecutive days per week 8."FOOD'service business shall provide. (1)Restroom facilities for customers (2)Telephone available for emergencies to the public during house of operation. (3)If a food service business Is part at a food court located wirer'a shopping math the}flopping mall may qualify as doe responsible operator If the foot court complies with(1)and(2)above and has dearly identifiable on.prentise signing . consistent with the logo sign that is sufficient to guide motorists directly to the entrance to the food court. 1 Primary food business (a)Located within three miles of an exit ramp terminal (b)Is open for operation no later than 7 am (c)Provide seating to at least 20 persons. (d)In continuous operation to provide service at least three meals per day(breakfast,lunch and dinner)al least six(6)days per week 2 Secondary food business: (a)Located within 15 miles of an exit ramp terminal. (b)In continuous operation to serve at least two meals per day(either breakfast and lunch,or lunch and dinner)for a minimum of live consecutive days per week C."LODGING"service business shall provide: (1)Fiver or more units of sleeping accommodations (2)Telephone available for emergencies to the public dertng hours the lobby is open for registration 1 Primary lodging business. (a)Located within thveo miles of an exit ramp terminal. 2.Secondary bodging business (a)Located within 15 mares of an exit ramp terminal D."CAMPING'service business shall provide: (1)Be able to accommodate all common types of travel trailers and recreational vehicles (2)Be equipped to handle a minimum et 15 travel trailers or recreational vehicles (3)Be available on a year round basis unless camping in the general area Is of a seasonal nature in which case the facilities in questions shall be open to the public 24 hours per day,7 days per weak during the entire season (4)Drinking water and a sower hook-up or dumping station. f 1 Primary camping business (a)Within five miles of an exit ramp terminal 2 Secondary camping business (a)Within 15 miles of an exit ramp terminal E "ATTRACTION"service business shall provide. (1)Derive less than 50%of its sales from the sale of etcohel consumed on the premises of gambling. (2)Derive more than 50%of its sales or visitors during tho normal business season from motorists not rosiding wirun a 25 mile radius of the business. (3)Provide at least 10 parsing spaces • (4)Provide reslroom facilities and drinking water (5)Be in continuous operation at least six hours per day,six days per week except a An arena attraction shall held events at least 28 days annually: /IN b.A cultural attraction shalt be open at least 180 dabs annually, e An educational attraction shalt operate at least six hours per day,five days per week. ( (6)Nave a minimum annual attendance of 5,000 except if the attraction business operates on a seasonal basis,the attraction shall have a minimum annual attendance of 2.500 (7)Meet the definition of attraction in the Rule 1 Primary attraction business (a)Located within three miles of an exit ramp terminal 2 Secondary attraction business ',, (a)Located within 15 miles of an exit ramp terminal f Secondary business lease limitations. For a secondary business,the lessor may enter into a lease for up to five years,or renew a lease for up to five years.WM the'following teens (1)The responsible operator is guaranteed a term of two years providing the responsible operator complies wilts all other tears of the lease, (2)Atter the two year period,the lesser shall terminate the lease and rerrrove the logo sign if another business with higher priority requests lease space for a logo sign,and s (3)The lessor shall notify the responsible operator at least six months before terminating the lease and removing the logo sign Page 11 of 22 REQUIREMENTS FOR DISPLAYING INTERSTATE LOGO SIGNS 1 First and last month of lease are required as a deposit 2. Signed lease and signed draft authorization card for bank withdrawal of monthly payments. 5%discount available for yearly payment in advance with order Quarterly payment option is also available 3 Logo sign with high intensityor diamond grade scotchlite copy is to be provided by customer at its own expense Arizona Logo Sign Group will provide this service at rates outlined on separate sheets provided The customers may provide their own logo sign(s)provided that it conforms to current specifications of the Arizona Department of Transportation (ADOT). Please ask your Arizona Logo Sign Group representative for further details about providing your own logo sign(s) 4 Arizona Logo Sign Group must approve all artwork in writing for customer's logo sign(s), whether logo sign(s)are provided by the customer or Arizona Logo Sign Group No logo sign(s)shall be installed until they have been approved 5 The eligibility of logo sign(s)on the specific service information sign(s) is determined by a. Rule set forth by ADOT(hereinafter referred to as the Rule) Certain Rule provisions are contained in the lease The complete Rule is available from Arizona Logo Sign Group upon request. 6. Eligible responsible operators for LOGO signs shall be selected by a"first come,first serve" rule until the maximum number of permissible logo signs is reached. The term"first come,first serve"is interpreted to be a function of distance,rather than time In other words,there may be more businesses eligible for signing within the mileage limit than the number of logo signs permitted on a specific service information sign Those businesses nearest the exit ramp terminal of an interchange with the crossroad will be given first priority for signing,subject to certain other requirements as contained in the Rule The determination of distance shall be based on applicable official government right-of way maps or plans,as to the location of a terminus,all center points,and driveway location of a particular business 7 A 72-hour decision period will be allowed after presentation to potential advertisers. During that time,signed leases with deposits will be accepted,with eligibility determined by the Rule 8 No lease is considered valid or"in effect"unless it is`fully executed,"that is,signed by the President of Arizona Logo Sign Group as well as the legal representative of the customer 9 This'sheet is used to highlight the main questions regarding the program. For specific information and explanations,refer to the lease document and the Rule Page 12 of 22 e�e� o Typical Specific Service Information Sign Placement The pewit distance to be shown on algns should be measured tram this point aGAS-^.. -)�� EXIT l l44 O FOOD' e a bop b b be signed, LODGING the travel distance to be AIM\ shown on segos/O should be orAAtTTIRACTION' measured tom here or i r I _ GAS-EXIT 44 OR r—GAS—EXT 44 _ HEll Lin Nampo Isr T .r triogta T I uau / ROOD-EXIT 44 OR FOOD—EXIT 44 tsoo ifEll r T n n n1 moo xl n LODGING—EXIT 44 I OR LODGING—EXIT 44 rri IWINW Lill Ell ea0e. ua zr /, CAMPING—EXIT44 CR'ATTRACTION-EXIT 44 Mebapotis l EXILi MLE feoMop `� .I I i 1A� I . eIII (mo nl IN NO IN tAlt 3a. Business Signage Removal Program Along Apache Trail Concept. Removal of dilapidated business signage to create a more aesthetically pleasing downtown area Local project. Amok Could Include• 1 . Removal of signage in an area to be determined Points to Consider. 1 . City would need to develop a program to implement the project. E.G criteria to be used for removal, inventory; staffing; process for removal; allowable costs 2 . How long does removal take? 3 . Will signs be restored, stored, destroyed? 4 . Is this a buy-remove-replace-maintain program? 5 . No other communities have used TEA-21 funds in this manner Selling point with the TERC? Page 13 of 22 6 The City is responsible for: 1) 5 .7% cash match ($42, 750) ; 2) any cost overruns; 3)maintenance 7 $750, 000 is the maximum. 8 . Good public/private partnership opportunity. Could businesses reimburse the match amount based on cost of removal/replacement so in essence there is no cost to the City? 9. Strong incentive for business to re-invest in the City 10 Less burdensome to the City for ongoing maintenance costs . 11 . If all of the funds are not expended could the remainder of the funds be used for a way finding signage program? 12 . Is there a problem if sign location is in a FEMA flood plain'? 3b. Way Finding Signage System Concept. An enhancement project on local right of way to direct drivers to local points of interest, local businesses, and regional points of interest. Local project Could Include : 1 Directional and information signs at numerous places throughout the community Signs could be an effective, stylish design that supports the community character. Points to Consider: 1 The City is responsible for. 1) 5 . 7% cash match ($42, 750) , 2) cost overruns; 3) maintenance 2 . $750, 000 is the maximum 3 . Yuma has a successful program. 4 . Less burdensome to the City for ongoing maintenance costs than a landscape project. Submit No Application Because of the City' s budgetary constraints and unknowns, it may be in the City' s best interest not to submit an application. Without diverting funds from other critical needs, the City may not have the resources to provide the cash match or the mandated maintenance . Other Projects Discussed 1 . Old West Highway and Idaho Road (Highway 88) Intersection Enhancements Page 14 of 22 Concept . Improve the safety and aesthetics of the intersection, enhance one of the main gateways to the City' s central business district . State project. Could Include: 1 . Decorative, improved crosswalks 2 . Landscaping and decomposed granite 3 . Irrigation systems (sized for future additional phases) '..., 4 . Improved drainage (secondary feature) 5 Safety features such as decorative medians to mitigate the dangers of the intersection Points to Consider: 1 . ADOT right-of-way $ 1 million. 2 . Opportunity to address some existing safety concerns of intersection 3 . Chance to start revitalization of Old West Highway median landscape 4 . Subject to ADOT approval. 5 . Unforeseen costs; utility clearances, irrigation water supply, electrical, etc. 6 . Long-term maintenance commitment. 2 . Idaho Road Enhancements Concept - A phased enhancement project along Idaho from US 60 to North Apache Trail . State project. Could Include. 1 . Landscaping Amok 2 . Site furniture 3 . Trash receptacles 4 Scenic view area 5 . Raised medians 6 Decorative crosswalks at existing locations Points to Consider. 1 City bears no responsibility for match, design, or over run costs . 2 . $1 million is the maximum 3. $1 million would provide possibly 1/2 mile to 1 mile of landscaped medians . Cost variables include: utility relocations, extent of landscaping, utilities for landscape irrigation systems . Page 15 of 22 4 Is there space along Idaho for these enhancements? 5 . Will ADOT approve of such enhancements? 6 . Will the private sector contribute anything? 7 . Project probably would need to be done in phases . 8 . If this project is funded, future TEA-21 funds could not be requested until 2012 at the earliest Is the City willing to wait that long for the next phase to be considered? Is the City willing to continue this project if TEA-21 funding is not obtained? Is the City willing to spend its funds to complete subsequent phases of the project? 9 . Idaho is the gateway to• Portalis, downtown, retail, chain of lakes . It is important to make a positive statement ' 10 . This project would enhance the curb appeal of the city thus supporting city' s economic development efforts . 11. City responsible to maintain. 12 . Raised medians may interfere with private driveways causing design challenges . 13. Would there need to be a uniform wall running along private property and Idaho Road right-of-way to better separate public and private facilities? Would private property owners be willing to cost share on the wall - or gift/sell additional frontage property for right-of-way? 14 Concentrate efforts on Southern to Broadway, make statement ' 15. Tie into future plans at CAC. Entrance to CAC campus? 16. Complement what is planned/suggested for south of Superstition. Check plans . 17 Complement what has already been done by Fire District 18 . Mural/design on existing walls . 19. Can the grant include consultant fees for design suggestions ? 3 . Weekes Wash: Landscaping and/or Ped/Bike Facility Concept : An enhancement project along Weekes Wash from Highway 60 right of way to Southern Avenue Currently, the Wash is undeveloped. Local project. Could Include: 1 . Installation of shared-use paved path 2 . Lighting 3 . Landscaping and grading Points to Consider. 1 . An incremental, multi-phased approach to upgrading the Wash. If this project is funded, future TEA-21 funds could not be requested until 2012 at the earliest . Is the City willing to wait that long for the next phase to be considered? Is the City Page 16 of 22 willing to continue this project if future TEA-21 funding is not obtained' Is the City willing to spend its funds to complete subsequent phases of the project? 2 . The City is responsible for• 1) 5.7% cash match ($42, 750) ; 2) cost overruns, 3) maintenance 3 . Cost overruns are becoming a big problem for TEA-21 projects . ADOT estimates that projects are running 20-500 over projected budgets . Because of this, applicants must prepare budgets in 2013 dollars and are required to use ADOT pricing guidelines . 4 . $750, 000 is the published maximum for "local" projects. Because of the competitive nature of the program, it is usually best to propose a project that is less than the published maximums . 5 $750, 000 would provide 1 mile of a 10' cement concrete path. Path would need to be 8 feet wide to accommodate multi-modal use (walking, biking, strollers, etc ) . Length of project will depend principally on thickness of concrete path - some areas would need to be thicker to accommodate utility vehicle travel. 6 . Project could not be in the FEMA flood way Documentation needed if in the flood plain Research needed to address flood plain issues. 7 . Possible issues with the adjacent SRP lines? Relocation of utilities not covered by TEA-21 . 8 . What easements are there in the area? Permission or IGAs needed? 9 . Could offer connectivity with Central Arizona College or future power center on Idaho 10 . Phase 1: Freeway to Southern Phase 2 • Southern to Old West Highway. 11 . Would the County be a partner? County island on east side of the Wash. 12 . Area has graffiti and illegal dumping. 13 Ultimately, future phases of the project could develop the retention basin (adjacent to the Freeway) into a recreational area. Path could go under the Superstition Freeway offering connectivity between "old" and "new" Apache Junction. 14 . Would a wall need to be installed to upgrade and protect privacy of adjacent homeowners? 15. There are low cost items the City can do now like existing striping obliteration and restriping of bike lanes on roads that have room, sidewalk infill, and placement of "bike route" signs well in advance of a prolonged master planning study. City is currently doing such actions already to show some progress now in advance of the longer term planning studies; funds could be used to expedite those "we can do it now" items . Page 17 of 22 4 . Apache Trail Enhancements Concept: A phased enhancement and safety package along Apache Trail The project would serve as an "entrance" into the City. Phase 1• Idaho-Phelps; Phase 2 . Meridian-Phelps . Local project. Could Include: 1 . Bench 2 Decorative lighting (solar) 3 . Landscaping and grading in the median or 4 . Landscaping along City ROW on Trail 5. Cross walk 6 . Rumble strips 7 Signature entry marker Points to Consider 1 . Given funding limitations, a project would have to be either in the median or on the City owned right-of-way (25 feet wide) . 2 . This project could be seen as an incremental, multi-phased approach to upgrading the Trail . If this project is funded, future TEA-21 funds could not be applied for until 2014 at the earliest . Is the City willing to wait that long for the next phase to be considered? Is the City willing to continue this project if TEA-21 funding is not obtained' 3 What is the future of the Trail and the median? Will the road be narrowed someday? 4 . How does this project fit into the "big picture" of downtown redevelopment? This project does not impact any special districts in the downtown area (e.g . taxing district) . 5 . Has the opening of Highway 202 interchanges on Superstition and Broadway impacted traffic along this road? Does Apache Trail serve as a through street or as an access to City destinations'' What are the implications on such issues as traffic signals, number of lanes, use and width of the median, speed limits, and pedestrian crossings? 6 . The City is responsible for: 1) 5 .7% cash match ($42, 750) ; 2) cost overruns, 3) maintenance . 7 . $750, 000 is maximum 8 . If the City submits a project for the Apache Trail, connectivity must be stressed. How will the project offer access to neighborhoods, businesses, churches, schools, and parks Page 18 of 22 5 . Implementation of City' s Trail/Bike Plan Concept: Start implementing measures incrementally to make Apache Junction more pedestrian, equestrian and bicycle friendly Local project Could Include. 1 Identification/directional signage (bike route designation) Sidewalk installations 2 . ADA sidewalk ramp installations 3 . Equestrian trail installations/designations 4 Shared-use trail installation 5 . Bike lane installations 6. Bike route signage delineation Points to Consider: 1 . The City can initiate this program in phases, including the first phase of installing bike route signage at a nominal cost of around $20, 000 . Future improvements can be phased or allocated funds on an on-going basis as priorities allow. 2 . There is a great deal of funding competition, and this may not rank as high as other near term needs during budget hearings, but even small amounts added each year will help in keeping this need moving forward 3 . Grant funding alternatives can be applied for more easily now that the City has completed an inventory of existing bike lanes/sidewalks/trails One good opportunity is the "Safe Routes to Schools" grant program, which would allow City to focus on sidewalks needed for our children within walking distance of school 4 The equestrian community has already expressed interest in the concept routes presented at the Superstition Horseman Association' s meeting 5 . The community already has one of the Valley' s most natural and extensive trail networks fully bordering the community on the north and on the east. This great amenity allows for substantial improvement opportunities . Expanding and improving these amenities would possibly draw additional people to the community to access this great amenity, adding to local business and tax revenues Longer term, may match up with or improve City "branding/marketing" approaches that are currently being developed by downtown consultant 6 The multi-use "Sheep Drive Trail" is open to everyone, including pedestrians, equestrians and bicyclists but not motorized vehicles The City acquired that property years ago Page 19 of 22 for that purpose under 25-year lease from the Bureau of Land Management (BLM) 7 . The City has been focusing over the years on protecting/eliminating the trash dumping, the transient camping, and those types of things for many years . Improving this trail area would probably improve that current situation 8 . This area allows for connectivity to Maricopa County' s Usery Mountain, another partnership improvement that benefits both agencies 9 Many miles of fencing have been installed by our staff and volunteers, in cooperation with State Land Department, to protect some of their adjacent property. There is also an interest in developing trails from inside the community connecting to the perimeter to get folks out of their cars and give them access the businesses in town and for the schools 10 . The Portalis development to the south of Baseline Avenue offers an opportune time to assure all pedestrian, equestrian and bicycle needs are incorporated early into the development, instead of the more costly retrofitting like we have to do in older parts of town. 6 . City Entry Way/Monument Enhancement Concept . A series of "statement" signs/monuments at strategic entry points into the City that notes the passage from mesa into Apache Junction. Local project . Could Include: 1 . Strategic points could include . 202, Ironwood, US 60 and Old West Highway, Meridian. Points to Consider: 1 . $750, 000 maximum City is responsible for 5 .7% match ($42, 750) ; cost overruns; maintenance. Project for Future Consideration 1 . Apache Trail : Apache Trail/Old West Hwy Intersection west to Phelps Dr/North Apache Trail intersection: Median improvements Concept: Improve the aesthetics of the main roadway in the City' s central business district, improve intersection safety and design. Local project. Page 20 of 22 Could Include. 1 . Landscaping 2 . Raised medians 3 . Decorative crosswalks at existing locations 4 . Irrigation and drainage Points to Consider. 1 . City is responsible for match, cost over runs, maintenance. 2 . $750, 000 is the maximum. 3 $750, 000 would provide possibly 1/2 mile to 1 mile of landscaped medians . Cost variables include: extent of landscaping, utilities for landscape irrigation systems 4 Project could replicate the success of Phelps Drive. plants, banners, color palate. 5 . Several phases . If this project is funded, future TEA-21 funds could not be requested until 2012 at the earliest . Is the City willing to wait that long for the next phase to be considered? Is the City willing to continue this project if TEA-21 funding is not obtained? Is the City willing to spend its funds to complete subsequent phases of the project') 6 . This project would enhance the curb appeal of the City thus supporting city' s economic development efforts . 7 . Could TIF funds be used for the City' s match? Research for Other Funding 1 . Highway 88 and Superstition Blvd Roundabout and Intersection Enhancements Concept. Installation of a roundabout. Subsequent installation of enhancements to improve the aesthetics and safety of a major intersection by the City and County Complexes . State project . Could Include. 1 . Roundabout 2 . Decorated, improved crosswalks 3. Landscaping and decomposed granite/rock 4 . Safety features to mitigate the dangers of the intersection 5. "Welcome to Apache Junction" signage with art/sculpture . Points to Consider. 1 . Possible future realignment and signalization of intersection. Page 21 of 22 Adink 2 . Help extend City Hall landscape theme east to Hwy 88 . 3. Help spruce up Pinal County Complex Hwy 88 frontage. 4 . Help tie in existing landscape at Hwy. 88 and N. Apache Trail . 5. ADOT District Maintenance Engineer to check on the availability of Hazard Elimination Safety and District Minor funds for the installation of the roundabout. 6 City needs to get this project onto CAAG' s 5 year plan. Page 22 of 22 • fr RESOLUTION NO. 99-08 A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, ESTABLISHING A POLICY ON NEIGHBORHOOD TRAFFIC CALMING FOR SELECTED PUBLIC STREETS IN RESIDENTIAL AREAS WHEREAS, concerns about excessive traffic volumes and/or excessive traffic speeds along public streets in residential areas are becoming more frequent and widespread with continued development of the City and surrounding areas and WHEREAS,the City desires to work with citizens who identify where frequent problems occur, and WHEREAS, the City desires to participate with neighborhoods and citizens in the implementation of traffic calming measures to alleviate frequent problems NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of Apache Junction, Arizona, as follows. 1. The City of Apache Junction hereby establishes a policy on neighborhood traffic calming, as more fully set forth in Attachment A, for selected public streets in residential areas, as shown in Attachment A. 2. The City of Apache Junction ay participate in the funding of traffic calming measures. 3. The City of Apache Junction will approve the design and installation of all traffic calming measures. 4 The Mayor and City Council has the sole discretion to approve,modify or deny implementation of any traffic calming measure, regardless of any support or lack thereof via the petition process PASSED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, THIS DAY OF , 2010 SIGNED AND ATTESTED TO THIS DAY OF , 2010. JOHN S. INSALACO Mayor RESOLUTION NO. 99-08 PAGE 1 OF 2 ATTEST. KATHLEEN CONNELLY City Clerk APPROVED AS TO FORM. RICHARD J. STERN City Attorney RESOLUTION NO 99-08 PAGE 2 OF 2 P1 RESOLUTION NO 99-08 ATTACHMENT A POLICY ON NEIGHBORHOOD TRAFFIC CALMING FOR PUBLIC STREETS IN RESIDENTIAL AREAS Policy The City of Apache Junction ("City") is interested in preserving the quality of life within its neighborhoods Many residents believe that control of traffic volumes and traffic speeds along local streets are critical to maintaining an acceptable quality of life The purpose of this policy is as follows. 1 Acknowledge the necessity for sound traffic calming design in the planning and development of new residential subdivisions 2 Set forth the process and criteria by which a citizen request for measures designed to control traffic volumes and speeds will be evaluated and potentially implemented This policy only applies to roadways functionally classified, in the Apache Junction City Code Volume II, Land Development Code Chapter 2, as local streets This policy is applicable only to requests for traffic control measures initiated by residents on the street This policy is not applicable to design and evaluation of traffic signals, signs and markings based on City, State or Federal policies and guidelines, including the Manual on Uniform Traffic Control Devices Neighborhood Traffic Management Design City staff and residential subdivision developers must be sensitive to quality of life, safety, comfort and convenience issues when designing new residential subdivisions Planning for residential or local streets is a critical government responsibility Residential street design and traffic control should provide neighborhood protection and meet quality of life objectives by managing traffic volumes and speeds while simultaneously enhancing the aesthetic characteristics in planned subdivisions Neighborhood Traffic Calming Measures Education, enforcement and engineering are the ingredients necessary to an effective traffic calming program Education is important throughout this process Enforcement is a low impact traffic calming method because it represents a short-term inexpensive solution Engineering is a-high important to the implementation of the moderate and major impact traffic calming methods because it is a permanent and expensive solution. There are varying degrees of traffic calming measures Low impact measures may be implemented by a single citizen request Low impact measures are 1. Temporary placement of speed 'imt trailers mobile radar speed display trailers 2 Increased traffic enforcement presence 3 Installation of speed limit signs at all entries to a neighborhood from arterial or collector streets. 4 Stop sign reversal or ilnstallation of all-way stop control at residential street intersections where conditions meet traffic count standards 6 Installation of"Residential Area"warning signs and/or placards(on existing speed limit signs) RESOLUTION 99-08 ATTACHMENT A PAGE 1 OF 5 /',1 r High Moderate and major impact traffic calming measures require full neighborhood participation. This participation is demonstrated through a neighborhood petition process. Petitions must be circulated throughout the area that may be significantly impacted by the traffic calming device :o Seventy percent or more of the property owners in the neighborhood must be in favor of the traffic calming measure Property owners who do not sign off on the petition are considered opposed to the installation Additionally, 100% of the property owners located within 50 feet of the device, as measured in all directions,must be in favor of the traffic calming measure Moderate impact measures are 1 Turn prohibition signs(may be for selected times of day) 2 One-way traffic signs 3 D b tr + + t` t seleet traf c e nts at inte ectio 4 Speed humps 5 Traffic circles 6 Street closures 7 Chicanes or narrowed street sections to fefce cui *line t along an existing straight street 8 Cti a t t t t a h l r la e .idte_ 9 Other options suggested by residents of the neighborhood or City staff 10 Speed Cushions 11 Marking bike lanes to reduce vehicular lane widths,where feasible with existing street width and on-street parking patterns 12 Fixed mounted Radar Speed Display Signs Major impact measures are 1. Diverters(barriers)constructed to restrict selected turn movements or through movements at intersections 2 Roundabouts 3 Street Closures/Cul-de-sac 4 Chokers/Chicanes(narrowed street sections)to reduce vehicular lane widths and curvilinear movement along an existing straight street 5 Others options suggested by residents The Public Works Department has the option to utilize new technologies and concepts while conferring with the Police Department and Fire District before new traffic calming measures are deployed within the right of way Traffic Calming Process The process for initiating a traffic calming request is as follows. 1 A resident shall contact the Police Department or the Public Works Department to report a neighborhood traffic problem 2 If the traffic problem requires Public Works Department intervention, the City Engineer Public Works shall schedule a survey of the conditions, including a review of street type, street design, land uses,traffic volume and/or speeds. RESOLUTION 99-08 ATTACHMENT A PAGE 2 OF 5 3 Based on the survey of conditions, low impact traffic calming measures are suggested to the resident 4 If the low impact measures have been implemented in the neighborhood,but are ineffective based upon follow-up surveys by the City Engineer Public Works Department, more significant traffic calming measures shall be pursued upon request of the resident. 5. The resident shall complete a Traffic Calming Request form provided by the City Engineer Public Works Department The form must include the names of at least five residents, from separate households in the neighborhood, who will assist City staff with the neighborhood participation process 6. Public Works Department staff shall help the five member resident's group organize and distribute notification about a neighborhood meeting on traffic calming. 7 A neighborhood meeting shall be held to identify traffic-related concerns,to focus on the area of greatest concern,and to form a committee of residents willing to work on identification and evaluation of traffic calming measures 8 Through a series of meetings, Public Works and Public Safety staff shall assist the citizen committee in evaluating the positive and negative aspects of proposed traffic calming measures 9 A follow-up neighborhood meeting shall be held by the committee to obtain comments on their proposed traffic calming solution If the proposed measures are not favored by a majority of circulatepetition or residents,the committee may choose to work on alternative measures, forms, discontinue the project 10 When the committee's proposed traffic calming solution is acceptable to the residents,petition forms provided by the City Engineer shall be circulated among the neighborhood residents 11. The Public Works Department will provide traffic calming implementation cost estimates for measures found to be warranted and provide this information to the neighborhood committee 12 A location may not be studied by the Public Works Department more than once in a twelve month period, unless significant changes in traffic conditions occur Petition Requirements 1 The committee circulating petitions must attempt to contact 100%of the neighborhood residents including tenants,property and business owners 2 Completed petitions must contain signatures from not less than 90%of the property owners or businesses in the neighborhood, including persons in favor of or in opposition to the proposed traffic calming measure(s) 3 The City-Engineer Public Works Department shall provide the petition forms and other documents,which shall include an exhibit showing the placement of the traffic calming device(s) 4 The petition form shall discuss the implementation cost and how the device shall be funded 5 The City-Engineer Public Works Department shall provide the boundary of the neighborhood area for which the petition is to be circulated by the committee The petition area boundary must include streets to which traffic may be diverted due to implementation of the measure 6 Any high moderate or major impact traffic calming measure must receive support by not less than 5% 70%of the property owners signing the petition Only one signature per household or business shall be counted to determine 75%70%approval. 7 One hundred percent(100%)of the property owners located within 50 feet, in any direction,of the high moderate or major impact traffic calming measure,to be constructed in a public street, must be in favor of the traffic calming measure 8 Completed petitions must be returned to the City Engineer City no later than ninety calendar days from the date they were obtained from the City Engineer Public Works Department RESOLUTION 99-08 ATTACHMENT A PAGE 3 OF 5 9 The Cheer Public Works Department shall review the completed petition forms to verify Property ownership The Public Works Director shall not accept petitions that exceed ninety calendar days. Evaluation Proposed traffic calming methods shall be evaluated as follows. 1 The City Engineer Public Works shall maintain a list of criteria justifying the implementation of each type of traffic calming device 2. Traffic calming measures shall not be implemented unless traffic count standards are met 3 Petition requirements shall be met as outlined above 4 Traffic calming measures shall not be implemented if a majority of the emergency service providers identified as police,fire and ambulance service citing adverse impacts,do not approve the proposed measure. 5 All traffic calming measures involving reconstruction in the roadway such as barriers, speed humps,traffic circles and street closures,may affect storm water runoff The City Engineer shall evaluate the drainage impact of the proposed measure. Financing 1. The residents shall contract with a registered professional civil engineer to design the a major traffic calming measure and revise the subdivision drainage report These documents shall be stamped by the civil engineer and submitted to the City Enginccr Public Works Department for review and approval. 2. The residents shall be responsible for contracting and funding the installation work when the vehicle traffic count is recorded at less than 500 trips per day When a vehicle traffic count of between 500 and 999 trips per day is recorded,the installation cost of the traffic calming measure will be equally split between the neighborhood and the City.The City will be responsible f r The work shall not be performed until the neighborhood share of the installation cost is provided to the Citeer Public Works Department When vehicle traffic counts exceed 1,000 trips per day,the Public Works Department will contract for and fund the installation of the traffic calming measure. 3 The work shall be subject to all applicable plan review,permitting and inspection requirements of the City 4 The Public Works Department shall provide and install the necessary advance warning signs and pavement markings 5 The City shall be responsible for the perpetual maintenance of the traffic calming measure,once accepted by the City Engineer Public Works Department Traffic Calming Measure Design The City Engineer shall be responsible for approving the design of all traffic calming measures This design shall serve as the approved plan for construction by the installation contractor Traffic Calming Device Removal 0 Requests for removal can be made no earlier RESOLUTION 99-08 ATTACHMENT A PAGE 4 OF 5 __ I ♦ , ♦ than 12 months after the project has been completed unless it is for health and safety reasons The process to remove traffic calming devices shall be similar to the process that was implemented to have the devices installed For example, if a petition was used for initial installation of a device, a petition shall be used to remove the device If the neighborhood wants to remove any traffic calming device,a petition indicating not less than 51%approval from the property owners within 50 feet of the traffic calming device must be submitted to the City If approved,the neighborhood is responsible for any associated street repairs Once traffic calming devices are removed from a location under this process,that location cannot be reconsidered for a traffic calming device installation for three years after they are removed, unless significant changes in traffic conditions occur PROCEDURE FOR REQUESTING SPEED HUMPS OR SPEED CUSHIONS Purpose Due to the increasing demand for speed control devices on residential and collector streets,the City of Apache Junction has established a mechanism by which speed humps or speed cushions can be installed to address speeding and cut-through traffic concerns on residential and collector streets Speed humps are raised o n the" e ent s ff ce exte♦.ding f.om, c rb to c rb devices placed perpendicular across the street to slow traffic They are 3 inches in height and 4-4 6 feet m width. Speed cushions are three small speed humps placed equal distance apart and placed perpendicular across the street to slow traffic Speed cushions will allow wider axle emergency vehicles to pass through without slowing them down They are typically 3" m height and 36"and up in width. Crrtena for Speed Hump/Speed Cushions Qualification Speed humps or speed cushions shall be considered for installation only when a location meets ALL of the qualification criteria listed below I Must be a paved,residential or collector street with a speed limit of 30 miles per hour or less There are no fewer than six houses per one-eighth mile with driveways onto the street The street must be a minimum of 600 feet in length with a maximum length of one mile 2. Streets must have a crown or high point in the center of the street that enables water to flow toward and to drain along the sides of the street 3 Street drainage must humps not be significantly compromised,as determined by the City Engineer 4. 5 Vehicle traffic counts must be met as described below 6 Surveyed speeds must show at least 15% of the motorists exceeding the speed limit by at least eight miles per hour 7 Speed humps or speed cushions shall not be implemented if a majority of the emergency service providers identified as police,fire and ambulance service citing adverse impacts do not approve them 8 Speed humps or speed cushions will not be installed on unpaved streets,on grades of more than 3%, within 200 feet of a stop sign, within 200 feet of a curve; on a curve, over manholes, water valves, junction boxes or other appurtenances, or where the logical result would be to divert traffic to a parallel residential street. 9 The petition requirements shall be met RESOLUTION 99-08 ATTACHMENT A PAGE 5 OF 5 • Process The City of Apache Junction needs to be assured that strong neighborhood support exists, particularly by residents living nearest the speed humps or speed cushions The neighborhood residents need to be aware that they are financially responsible for the speed hump or speed cushions for all installation costs depending on the vehicle traffic counts The Traffic Calming Process section of the Policy on Neighborhood Traffic Calming for Public Streets in Residential Areas shall guide residents through the process to request speed humps or speed cushions Questions about this process should be directed to the City Engineer at 982-1055 RESOLUTION 99-08 ATTACHMENT A PAGE 6 OF 5 tppCH 'k "= City of Apache junction Home of the Superstition Mountains 8 Print TO: City Manager's Office FROM: Heather Hodgman, Public Works Management Assistant DATE• May 17,2010 Agenda Type : Work Session Agenda Council Priority Focus Area: Community Infrastructure TITLE OF AGENDA ITEM: DISCUSSION ON REVISION OF RESOLUTION NO. 99-08 RELATING TO NEIGHBORHOOD TRAFFIC CALMING POLICY. ACTION REQUESTED. Presentation and Discussion DISCUSSION/BACKGROUND INFORMATION. The Public Works Department recently reviewed the neighborhood traffic calming policy adopted in 1999 and suggests amendments thereto, to include 1) clerical modifications; 2) implementation of new state-of-the-art traffic calming device alternatives, 3) enhancements to policy administration, 4) definitional clarifications pertaining to"moderate or major"impact traffic calming measures; and 5) miscellaneous practical improvements FISCAL IMPACT: Budgetary Approval Not Required OPTIONS/ALTERNATIVES: RECOMMENDATION: ATTACHMENTS: Click to download 0 Proposed changes to Resolution No 99 08 0 Presentation City of Apache Junction Neighborhood Traffic Calming Department of Public Works by : Heather Hodgman May 17 , 2010 ) Traffic Calming Objectives • Discussion on March 15, 2010 • Proposed Revisions of Resolution 99-08 a . Traffic Calming Measures b. Traffic Calming Process c. Removal Criteria d. Speed Humps/Speed Cushions 2 Traffic Calming Measures Low Impact Measures Moderate Impact Measures • Speed Cushions • Radar Speed Display Signs Major Impact Measures 3 Traffic Calming Measures • Speed cushions would be allowed on collector streets for emergency vehicle use. • Curb and gutter no longer required; can add additional signage on wings of cushion or hump. • 70 % of residents in the area have to be in favor of the traffic calming device. 4 Traffic Calming Process • The Public Works Department will provide traffic palming implementation cost estimates for measures found to be warranted and provide this information to the neighborhood committee. • A location may not be studied by the Public Works Department more than once in a twelve month period, unless significant changes in traffic conditions occur. 5 Removal Criteria ■ 51% of the affected residents are to be in favor of the removal of the traffic calming device. ■ Residents would pay for the removal with associated street repairs. ■ Traffic Calming device to remain in place for a 12 month period . 6 Removal Criteria (cont. ) ■ Same procedure for installation of a traffic calming device needs to be utilized for the removal. • Once the traffic calming device is removed, that area cannot be considered for a traffic calming device installation for 3 yrs, unless significant traffic conditions occur. Alternate Traffic Calming De vi ces- Speed Humps and Speed Cushions Speed Hump sill . .: R • pi • sza los Ibis , x:, Dimensions: 3" x 6' x 7' 9 ) Public SafetyPersonnel • Fire Trucks can easily utilize these new speed cushions. .`i- InipMneleniatiminlim it . . , , t,..„ a ., , ., ,,,.. ,,,,, , ° '�• 1 .�.�. ) * „ x� � �A�war. µ , �tN' IW�g,9 A, C'I � r,.._ aioi 10 Council Action ? ?ACk - o City of'A ache Junction U Home of the Superstition Mountains l'acgO" 8 Print TO: City Manager's Office FROM: Brad Steinke, Director of Development Services DATE• May 17, 2010 Agenda Type : Work Session Agenda Council Priority Focus Area: Community Development TITLE OF AGENDA ITEM: REVIEW AND DISCUSSION OF THE EVOLVING 2010 GENERAL PLAN'S CHAPTER 10 (WATER RESOURCES ELEMENT) ACTION REQUESTED: Presentation and Discussion DISCUSSION/ BACKGROUND INFORMATION: Review and discussion of the evolving 2010 General Plan's Chapter 10 (Water Resources Element) This item is on the Council's 2009-10 work program. FISCAL IMPACT. Budgetary Approval Not Required OPTIONS/ALTERNATIVES: Statutory Requirement Alnik RECOMMENDATION: Review and discussion ATTACHMENTS: Click to download 0 Cover Memo Pak O� PPPCHE JG'lb oCityqfA71xitheJundion U 2 Home of the Superstition Mountains gRiZONP To. Mayor and City Council From. Brad Steinke, Director of Development Services Date. May 6, 2010 Subject 2010 General Plan- Chapter 10. The city council will be reviewing and discussing Chapter 10 (Water Resources Plan) at the May 17th work session meeting. This chapter was distributed to you earlier This chapter has been reviewed by the Planning & Zoning Commission and is now being presented to you for preliminary review and comment If anyone has questions regarding this matter, or have misplaced your copy of Chapter 10, please call Brad Steinke at 480-474-5082 Phone(480)474-5082 FAX(480)982-7018 • TDD(480)983-0095 • www.ajcity.net 300 E Superstition Boulevard,Apache Junction,AZ 85219 112 City of Apache junction Home of the Superstition Mountains 4pizotaP El Print TO: City Manager's Office FROM: George Hoffman, City Manager DATE• May 17,2010 Agenda Type . Work Session Agenda Council Priority Focus Area: TITLE OF AGENDA ITEM: DISCUSSION ON THE CITY COUNCIL MEETING SUMMER SCHEDULE ACTION REQUESTED: DISCUSSION I BACKGROUND INFORMATION. FISCAL IMPACT: OPTIONS/ALTERNATIVES: RECOMMENDATION. ATTACHMENTS. Click to download No Attachments Available