HomeMy WebLinkAbout2010 08.17 City Council Regular Agenda PLEASE FILL OUT A"RfEST TO SPEAK"FORM IF YOU WISH TO ADDF 3 THE COUNCIL AT CALL TO THE
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'ity of Apache Junction
Home of the Superstition Mountains
APACHE JUNCTION CITY COUNCIL
CITY COUNCIL CHAMBERS
.•. 300 EAST SUPERSTITION BOULEVARD
APACHE JUNCTION,ARIZONA 85219
REGULAR MEETING AGENDA
August 17,2010
7:00 PM
A. CALL TO ORDER.
B. INVOCATION AND PLEDGE OF ALLEGIANCE.
c• ROLL CALL.
D. CONSENT AGENDA.
The Council may,at this time,take single action on any or all items listed as consent agenda items These items may include,but are not
limited to,acceptance of agenda,acceptance of minutes,appointments,acceptance of resignations and adoption of certain resolutions and
other items which do not require a public hearing The Consent Agenda is a timesaving device of which the Mayor and City Council is to
receive documentation on these items from the City Manager for their review prior to the meeting Any member of the Council may remove any
item from the Consent Agenda for discussion and cause a separate vote on the matter later in the agenda
1. Acceptance of Agenda.
2. Acceptance of Minutes of Regular Meeting of August 3,2010.
3. Acceptance of Minutes of Special Meeting of August 3,2010
4. Consideration of contract renewal with the Greater Phoenix Economic Council(GPEC)for economic development
.�. services and reappointment of Councilmember Serdy as the City of Apache Junction representative to the GPEC Board
of Directors.
The City of Apache Junction joined the Greater Phoenix Economic Council(GPEC)in 2007 and renewed its membership in 2008 and
2009 as a member community contracting for economic development services, including national and international business
recruitment services and targeted marketing,research,competitive analysis and prospect management for commercialfndustrial-type
(i e non-retail)prospects within city limits.
This is a renewal of the contract for those services for another year. The total contract amount for this year's renewal is$18,469 00
In addition,the City seeks reappointment of Councilmember Jeff Serdy as the City's representative to the Board
5. Consideration of Proposed Resolution No.10-33,authorizing the City to enter into an agreement with the Arizona
Early Childhood Development and Health Board's Pinal Regional Partnership Council for Fiscal Year 2010-2011 First
Things First grant funds;and authorizing and directing staff to take all steps necessary to carry out the purpose and
intent of this resolution.
The Apache Junction Public Library was recently offered grant funds to implement an early childhood development program through
the Arizona Early Childhood Development and Health Board(also known as"First Things First")and in collaboration with the Pinal
Regional Partnership Council This program will allow the city to expend up to$300,000 for personnel,equipment,phones,books,
laptops, incentives,training,supplies,office supplies and materials,a mobile learning van,advertising and marketing activities
Resolution No 10-33 authorizes the mayor to execute the grant agreement and allows for city staff to implement the grant
requirements
E. AWARDS, PRESENTATIONS .' 3 PROCLAMATIONS.
Awards,presentations from other organizations,proclamations issued by the mayor, and acknowledgement of distinguished guests and
visitors,and staff presentation of receipt of grant or donated funds are permitted at this time
None
F. ANNOUNCEMENT OF CURRENT EVENTS.
The Mayor or any member of Council may at this time present a brief summary of current events However, no discussion shall take place on
such items except for clarifying comments related to substance,time and location
G CITY MANAGER'S REPORT.
The City Manager,members of City staff or those individuals designated by the Manager may present information pertinent to items under
consideration or information related to the operation of the City There shall however be no discussion at this time except for clarification '
inquiries.
6. MANAGER'S REPORT
H. PUBLIC HEARINGS.
Public hearings required by applicable law shall be conducted by the Council and any person shall be given the opportunity to speak All
remarks shall be addressed to the Council as a whole and not to any member thereof Such remarks shall be limited to five(5)minutes unless
additional time is granted by the Mayor This time limitation shall not apply to applicants and their agents appearing before the Council
7 APPLICATION FOR AN INTERIM PERMIT,PERSON TRANSFER,LIMITED LIABILITY COMPANY SERIES 6
LIQUOR LICENSE FOR DOG RUN SALOON
This is the next step in the liquor license application process A public hearing is required wherein the city council makes a
recommendation for approval or denial to be forwarded to the Arizona Department of Liquor Licenses and Control
8. PROPOSED RESOLUTION NO. 10-16,DECLARING THAT PORTIONS OF A PUBLIC ROADWAY EASEMENT
LOCATED ON ROUNDUP STREET BETWEEN ACACIA ROAD AND STARR ROAD AS SET FORTH IN
EXTINGUISHMENT CASE AB/EX 10-02 ARE NO LONGER NECESSARY FOR PUBLIC USE.
An extinguishment of a roadway easement located on Roundup Street between Acacia Road and Starr Road has been requested by
the adjacent property owners,who desire the use of this area for setbacks Staff has reviewed the submittal and has no technical
objections since the use of the federally patented easement is not feasible or needed Resolution No 10-16 extinguishes the above-
noted easement for public roadway and right-of-way purposes.
I. OLD BUSINESS.
The Council shall consider any business that has been previously considered and which is still unfinished to include those items previously
postponed or tabled No member of the public shall be permitted to speak on these items unless invited to do so by the Mayor after first
submitting a written request-to-speak form with the City Clerk ✓'�
9. PRESENTATION,DISCUSSION,AND CONSIDERATION OF ADOPTION OF THE FISCAL YEAR 2010-11 CITY
COUNCIL WORK PLAN.
The city council reviewed and discussed the draft Fiscal Year 2010-11 City Council Work Plan at the August 2,2010 Work Session
The city council may adopt this work plan with any changes
J. NEW BUSINESS.
The Council shall consider any business not yet considered No member of the public shall be permitted to speak on these items unless invited
to do so by the Mayor after first submitting a written request-to-speak form with the City Clerk
None
K COUNCIL DIRECTION TO STAFF.
This item allows the Mayor and City Council to direct staff on specifically listed matters
10. COUNCIL DIRECTION TO STAFF ON POSSIBLE CITY CODE MODIFICATIONS ALLOWING HOSPITALS TO
PLACE PERMANENT SIGNAGE IN THE PUBLIC RIGHT-OF-WAY OR ON PUBLIC EASEMENTS FOR
IMPROVED VISIBILTY
Staff presented this item for discussion at the Council Work Session of August 2, 2010 and now seeks Council's direction to proceed
with making the necessary City Code changes to allow permanent hospital signs to be placed in the right-of-way or on public
easements for improved visibility
11. DIRECTION TO STAFF TO. (A)REMOVE JASON RUSSELL FROM THE PLANNING AND ZONING
COMMISSION,HEAD I AND HUMAN SERVICES COMMISSIC LND INDUSTRIAL DEVELOPMENT
AUTHORITY, (B)MALINER IN WHICH TO FILL THE VACANCIES INCLUDING DATE(S)FOR APPLICANT
INTERVIEWS AND APPOINTMENTS; (C)POSSIBLE APPOINTMENT OF INDIVIDUALS TO FILL THE
VACANCIES.
As discussed at the August 16 work session,this item allows the council to take action to remove and replace Jason Russell from 3
city appointments,to fill the vacancies or to direct staff in the manner in which to fill these positions.
L. SELECTION OF MEETING DATES, TIMES, LOCATIONS, AND PURPOSES•
12. EXECUTIVE SESSION AT 5:45 P.M.AND WORK SESSION AT 7.00 P.M.FOR MONDAY,SEPTEMBER 6,2010
HAS BEEN CANCELLED DUE TO THE OBSERVATION OF THE LABOR DAY HOLIDAY
13 EXECUTIVE SESSION AT 5.45 P NI AND WORK SESSION AT 7:00 P.M.FOR TUESDAY,SEPTEMBER 7,2010
OTHER MEETINGS IF NECESSARY.
M CALL TO PUBLIC.
At this time the public has the privilege to address the Council with requests,communications,comments or suggestions relating to City
business that are not listed on the agenda All speakers must have already submitted a written"Request to Speak"form to the City Clerk no
later than the conclusion of the City Manager's Report portion of the agenda If there is a group speaking on the same item,they should select
a spokesperson.All such remarks shall be addressed to the Council as a whole and not to any member thereof The Mayor is authorized to ask
a speaker to stop speaking and leave the podium or to adjourn the meeting if anyone becomes disorderly,uncivil,makes personal attacks or
continues to speak about items that are not within the jurisdiction of the city after being warned such issues are beyond the jurisdiction of the
city to act The Council may not answer questions of the speaker,discuss the matter with one another,but may, at the conclusion 1) respond
to criticism by a speaker,2)ask the City Manager to review a matter,3)ask the City Manager to place the matter on a future agenda Each
speaker must approach the podium,speak into the microphone,provide their name and address There is a three (3) minute time limit per
speaker
N. ADJOURNMENT.
Copies of this agenda and additional information regarding any of the items listed above may be obtained from
the City Clerk's office
300 East Superstition Boulevard,Apache Junction,AZ
Monday through Friday,8 00 a m to 5 00 p m,excluding holidays
If any person with a disability needs any type of accommodation,please notify the Human Resources Office, at
(480)474-2617 or(480) 983-0095(TDD)at least 72 hours prior to the scheduled time
0004.
011
CITY COUNCIL
REGULAR MEETING
AUGUST 3, 2010
The regular meeting of the City Council of the City of
Apache Junction, Arizona, was held on August 3, 2010, at the
Apache Junction City Council Chambers pursuant to the notice
^ required by law
CALL TO ORDER
Mayor Insalaco called the meeting to order at 7 : 07 p m
INVOCATION
Councilmember Wilson gave the Invocation
PLEDGE OF ALLEGIANCE
Councilmember Barker led the Pledge of Allegiance
ROLL CALL
Councilmembers Present : Mayor Insalaco
Vice Mayor Eck
Councilmember Barker
Councilmember Serdy
Councilmember Wilson
Councilmembers Coleman and Dietz were
absent. )
Staff Present: City Manager George Hoffman
Assistant City Manager Bryant Powell
City Clerk Kathleen Connelly
CityAttorney
ney Joel Stern
Public Works Director David Fern
Development Svcs . Director Brad Steinke
Economic Dev. Director Steve Filipowicz
Others Present Public Works Manager Shane Kiesow
Grants Specialist Roger Hacker
REGULAR MEETING OF THE CITY COUNCIL
AUGUST 3, 2010
PAGE 1 OF 9
Court Administrator Shelly Fulcher
ACCEPTANCE OF CONSENT AGENDA
Vice Mayor Eck MOVED THAT
THE CONSENT AGENDA BE ACCEPTED AS PRESENTED, AND
THAT APPROVAL BE GIVEN FOR THE SECOND AMENDMENT TO THE AGREEMENT
BETWEEN THE TALIS CONSTRUCTION CORP AND THE CITY OF APACHE
JUNCTION FOR MATERIAL AND LABOR TO LOWER AND RAISE MANHOLES AND ems
VALVES TO EXTEND THE CONTRACT FOR A TERM RETROACTIVELY BEGINNING
JULY 1, 2010 THROUGH JUNE 30, 2011; AND THAT AUTHORIZATION BE
GIVEN TO THE MAYOR TO SIGN THE AGREEMENT, AND
THAT APPROVAL BE GIVEN FOR THE CONTRACT BETWEEN SOUTHWEST SLURRY
SEAL AND THE CITY OF APACHE JUNTION FOR STREET MAINTENANCE
SLURRY SEALING OF OLD WEST HIGHWAY FROM IDAHO ROAD TO GOLDFIELD
ROAD/US 60 HIGHWAY THROUGH PINAL COUNTY COOPERATIVE CONTRACTS
#40194, #44003, AND #44004 IN THE AMOUNT OF $215, 944 . 00 WITH A
10% CONTINGENCY OF $21, 594 . 00 FOR UNFORESEEN CHANGE ORDERS FOR A
TOTAL AMOUNT NOT TO EXCEED $237, 538 00, AND THAT AUTHORIZATION
BE GIVEN TO THE MAYOR TO SIGN THE CONTRACT PENDING FINAL
APPROVAL AS TO FORM BY THE CITY ATTORNEY; AND
THAT APPROVAL BE GIVEN FOR THE SECOND AMENDMENT TO THE AGREEMENT
BETWEEN SOUTHERN COUNTIES OIL COMPANY AND THE CITY OF APACHE
JUNCTION FOR BULK FUEL TO EXTEND THE CONTRACT FOR A TERM
RETROACTIVELY BEGINNING JULY 1, 2010 THROUGH JUNE 30, 2011; AND
THAT AUTHORIZATION BE GIVEN ['OR THE MAYOR TO SIGN THE AGREEMENT
PENDING FINAL APPROVAL AS TO FORM BY THE CITY ATTORNEY, AND
THAT APPROVAL BE GIVEN FOR THE SECOND AMENDMENT TO THE AGREEMENT
BETWEEN MESA MATERIALS, INC AND THE CITY OF APACHE JUNCTION FOR ems
PRE-COATED CHIPS TO EXTEND THE CONTRACT FOR A TERM RETROACTIVELY
BEGINNING JULY 1, 2010 THROUGH JUNE 30, 2011; AND THAT
AUTHORIZATION BE GIVEN FOR THE MAYOR TO SIGN THE AGREEMENT; AND
THAT APPROVAL BE GIVEN FOR THE SECOND AMENDMENT TO THE AGREEMENT
BETWEEN MESA MATERIALS, INC AND THE CITY OF APACHE JUNCTION FOR
PAVING MATERIALS TO EXTEND THE CONTRACT FOR A TERM RETROACTIVELY
BEGINNING JULY 1, 2010 THROUGH JUNE 30, 2011; AND THAT
AUTHORIZATION BE GIVEN FOR THE MAYOR TO SIGN THE AGREEMENT; AND
REGULAR MEETING OF THE CITY COUNCIL
AUGUST 3, 2010
PAGE 2 OF 9
THAT RESOLUTION NO 10-28 A RESOLUTION OF THE MAYOR AND CITY
COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, AUTHORIZING THE
CITY TO ENTER INTO INTERGOVERNMENTAL AGREEMENT 10-107-I WITH THE
ARIZONA DEPARTMENT OF TRANSPORTATION FOR PHASE II OF THE
IRONWOOD DRIVE RECONSTRUCTION PROJECT (FROM 16TH AVENUE TO
BROADWAY AVENUE) , AND AUTHORIZING AND DIRECTING STAFF TO TAKE
ALL STEPS NECESSARY TO CARRY OUT THE PURPOSE AND INTENT OF THIS
RESOLUTION, BE APPROVED, AND
es THAT RESOLUTION NO 10-29, A RESOLUTION OF THE MAYOR AND CITY
COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, AUTHORIZING THE
CITY TO ENTER INTO INTERGOVERNMENTAL AGREEMENT 09-127-I,
AMENDMENT ONE WITH THE ARIZONA DEPARTMENT OF TRANSPORTATION TO
ALLOW TRANSFER OF UNUSED CITY MATCHING FUNDS FROM PHASE I TO
PHASE II OF THE IROWNOOD DRIVE RECONSTRUCTION PROJECT (FROM 16TH
AVENUE TO BROADWAY AVENUE) , AND AUTHORIZING AND DIRECTING STAFF
TO TAKE ALL STEPS NECESSARY TO CARRY OUT THE PURPOSE AND INTENT
OF THIS RESOLUTION, BE APPROVED, AND
THAT RESOLUTION NO 10-31, A RESOLUTION OF THE MAYOR AND CITY
COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, AUTHORIZING THE
CITY TO ENTER INTO AN INTERGOVERNMENTAL AGREEMENT WITH ARIZONA
DEPARTMENT OF TRANSPORTATION FOR HIGHWAY SAFETY IMPROVEMENT
PROGRAM GRANT MONEY, BE APPROVED, AND
THAT RESOLUTION NO 10-25, A RESOLUTION OF THE MAYOR AND CITY
COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, AUTHORIZING THE
SUBMISSION OF AN APPLICATION FOR TRANSPORTATION ENHANCEMENT
PROGRAM FOR STATE HIGHWAYS FUNDING THROUGH THE TRANSPORTATION
EQUITY ACT FOR THE 21ST CENTURY PROGRAM AND CERTIFYING THAT THE
APPLICATION • (1) MEETS THE COMMUNITY' S IDENTIFIED
TRANSPORTATION NEEDS; AND (2) IS NECESSARY FOR IMPLEMENTATION
AND COMPLETION OF THE ACTIVITIES OUTLINED IN THE APPLICATION; BE
APPROVED; AND
THAT RESOLUTION NO 10-26, A RESOLUTION OF THE MAYOR AND CITY
COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, AUTHORIZING THE
SUBMISSION OF AN APPLICATION FOR TRANSPORTATION ENHANCEMENT
PROGRAM FOR STATE HIGHWAYS FUNDING THROUGH THE TRANSPORTATION
EQUITY ACT FOR THE 21ST CENTURY PROGRAM AND CERTIFYING THAT THE
APPLICATION (1) MEETS THE COMMUNITY' S IDENTIFIED
TRANSPORTATION NEEDS, AND (2) IS NECESSARY FOR IMPLEMENTATION
REGULAR MEETING OF THE CITY COUNCIL
AUGUST 3, 2010
PAGE 3 OF 9
ems
AND COMPLETION OF THE ACTIVITIES OUTLINED IN THE APPLICATION, BE
APPROVED.
Councilmember Barker SECONDED
THE MOTION
VOTE Unanimous
The motion carried
AWARDS, PRESENTATIONS AND COMMUNICATIONS
Mayor Insalaco read a proclamation designating August 2010 as
Drowning Impact Awareness Month and presented the proclamation
to Fire Inspector Tina Gerola of the Apache Junction Fire
District . She was accompanied by a mother who had lost her two-
year-old daughter six years ago to a backyard drowning.
ANNOUNCEMENT OF CURRENT EVENTS
Mayor Insalaco and Councilmember Barker presented the AJ and
Gold Canyon News 2010 Citizen of the Year Award to Dr. Siegel of
the hospital .
CITY MANAGER' S REPORT
None.
PUBLIC HEARINGS
ORDINANCE NO. 1366, AMENDING AND
CORRECTING A SCRIVENER' S ERROR IN
ORDINANCE NO 1332 AS PASSED AND
ADOPTED ON JANUARY 20, 2009
PERTAINING TO APACHE JUNCTION CITY
CODE, CHAPTER 4 FEES, ARTICLE 4-8
MUNICIPAL COURT FEE SCHEDULE,
SUBSECTION 4-8 (E) MUNICIPAL COURT
ENHANCEMENT FUND
City Attorney Joel Stern
briefed the council on the item.
REGULAR MEETING OF THE CITY COUNCIL
AUGUST 3, 2010
PAGE 4 OF 9
eiS
Mayor Insalaco opened the
public hearing on the item. There being no one wishing to
speak, he closed the public hearing and reopened the item to
council discussion There being no discussion, he called for a
motion.
Councilmember Barker MOVED
THAT ORDINANCE NO. 1366 BE READ BY TITLE ONLY AND THE READING OF
THE ENTIRE ORDINANCE BE WAIVED
Councilmember Wilson SECONDED
THE MOTION.
VOTE Unanimous .
The motion carried.
City Clerk Kathleen Connelly
read the ordinance by title only
Councilmember Barker MOVED
THAT ORDINANCE NO 1366, AS READ BY THE CITY CLERK, BE APPROVED
AND ADOPTED.
Councilmember Wilson SECONDED
THE MOTION
VOTE Unanimous
The motion carried.
RESOLUTION NO 10-27, APPROVING
A MINOR GENERAL PLAN TEXT AMENDMENT)
Development Services
Director Brad Steinke briefed the council on the item
Councilmember Barker
commented he is basically saying that these changes bring us
into compliance with state law
Development Services Director
Brad Steinke stated that is correct
REGULAR MEETING OF THE CITY COUNCIL
AUGUST 3, 2010
PAGE 5 OF 9
ems I^
City Attorney Joel Stern
stated this is a resolution Typically resolutions do not need
a public hearing, but since this is the general plan, we felt it
important to make it a public hearing.
Mayor Insalaco opened the
public hearing on the item. There being no one wishing to
speak, he closed the public hearing and reopened the item to
council discussion There being no further discussion, he
called for a motion.
Councilmember Barker MOVED
THAT RESOLUTION NO 10-27, A RESOLUTION OF THE MAYOR AND CITY
COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, APPROVING A
MINOR GENERAL PLAN TEXT AMENDMENT, CASE GPA-1-10, A CITY-
INITIATED TEXT AMENDMENT TO THE 1999 CITY OF APACHE JUNCTION
GENERAL PLAN CHAPTER II GENERAL PLAN ELEMENTS, SECTION A. 5
DEFINITION OF MAJOR AND MINOR AMENDMENT, BE APPROVED.
Vice Mayor Eck SECONDED THE
MOTION
VOTE Unanimous
OLD BUSINESS
None
NEW BUSINESS
None
COUNCIL DIRECTION TO STAFF
None
SELECTION OF MEETING DATES, TIMES, LOCATIONS, AND PURPOSES
Vice Mayor Eck MOVED THAT AN
EXECUTIVE SESSION AT 5 . 45 P M AND A WORK SESSION AT 7 . 00 P.M.
BE HELD ON TUESDAY, AUGUST 16, 2010, IN THE CITY COUNCIL
CONFERENCE ROOM AND CITY COUNCIL CHAMBERS, RESPECTIVELY,
REGULAR MEETING OF THE CITY COUNCIL
AUGUST 3, 2010
PAGE 6 OF 9
AND THAT AN EXECUTIVE SESSION AT 5 45 P.M. BE HELD ON TUESDAY,
AUGUST 17, 2010, IN THE CITY COUNCIL CONFERENCE ROOM.
Councilmember Barker SECONDED
THE MOTION
Councilmember Wilson asked if
there would be a council meeting on August 17 .
City Clerk Kathleen Connelly
stated that is set by code They never make a motion for that.
VOTE: Unanimous .
The motion carried
CALL TO THE PUBLIC:
Ms Tess Nesser, 1511 S Cactus, Apache Junction, addressed the
council regarding women' s right to vote and announced there
would be an event held at the library on August 26, 2010, the
anniversary of women being given the right to vote, from 9 a m.
to 6 p m with various well-known local and state speakers .
ADJOURNMENT
Mayor Insalaco adjourned
the meeting at 7 27 p m
Consent Agenda Items are as follows .
1 . Acceptance of Agenda
e 2 . Approval of Minutes of Regular Meeting of July 6, 2010.
3. Approval of Minutes of Special Meeting of July 6, 2010.
4 . Consideration of second amendment for material and labor to
lower and raise manholes and valves with Tails Construction
Corp
5 Consideration of an agreement with Southwest Slurry Seal for
the street maintenance slurry sealing of Old West Highway
REGULAR MEETING OF THE CITY COUNCIL
AUGUST 3, 2010
PAGE 7 OF 9
6 Consideration of a second amendment to an agreement with
Southern Counties Oil Company for gasoline supplies .
7 . Consideration of a second amendment to agreement with Mesa
Materials, Inc for pre-coated chips .
8 . Consideration of a second amendment to agreement with Mesa
Materials, Inc for paving materials .
emr
9 Consideration of Resolution No 10-28, authorizing the City
to enter into Intergovernmental Agreement 10-107-I with the
Arizona Department of Transportation for Phase II of the
Ironwood Drive Reconstruction Project (from 16th Avenue to
Broadway Avenue) and authorizing and directing staff to take
all steps necessary to carry out the purpose and intent of
the resolution.
10. Consideration of Resolution No 10-29, authorizing the City
to enter into Intergovernmental Agreement 09-127-I, Amendment
One, with the Arizona Department of Transportation to allow
transfer of unused City matching funds from Ironwood Drive
Reconstruction Project Phase I (from U S . 60 to 16th Avenue)
to Phase II (from 16th Avenue to Broadway Avenue) ; and
authorizing and directing staff to take all steps necessary
to carry out the purpose and intent of the resolution.
11 Consideration of Resolution No. 10-31, authorizing the City
to enter into an intergovernmental agreement with Arizona
Department of Transportation for Highway Safety Improvement
Program grant money
12 . Proposed Resolution No 10-25 authorizing the submission of
a grant application to the Arizona Department of
Transportation for Round 18 Transportation Equity Act of the
21st Century funding for enhancements to North Apache Trail.
13. Proposed Resolution No 10-26 authorizing the submission of
a grant application to the Arizona Department of
Transportation for Round 18 Transportation Equity Act of the
21st Century funding for enhancements to the intersection of
State Route 88 and Old West Highway
REGULAR MEETING OF THE CITY COUNCIL
AUGUST 3, 2010
PAGE 8 OF 9
ON ON
ACCEPTED THIS 17TH DAY OF AUGUST, 2010, BY THE MAYOR AND CITY
COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA.
SIGNED AND ATTESTED TO THIS 17TH DAY OF AUGUST, 2010 .
JOHN S INSALACO
Mayor
ON ATTEST:
KATHLEEN CONNELLY
City Clerk
CITY COUNCIL MINUTES
CERTIFICATION
I hereby certify that the foregoing minutes are a true and
correct copy of the minutes of the regular meeting of the City
Council of the City of Apache Junction, Arizona, held on the 3rd
day of August, 2010 I further certify that the meeting was
duly called and held and that a quorum was present
Dated this 6th day of August, 2010.
14-J5
r: L
KATHLEEN CONNELLY
City Clerk
REGULAR MEETING OF THE CITY COUNCIL
AUGUST 3, 2010
PAGE 9 OF 9
CITY COUNCIL
SPECIAL MEETING
AUGUST 3, 2010
The special meeting of the City Council of the City of
Apache Junction, Arizona, was held on August 3, 2010, at the
Apache Junction City Council Chambers pursuant to the notice
required by law.
CALL TO ORDER
Mayor Insalaco called the meeting to order at 7 00 p m
ROLL CALL
Councilmembers Present : Mayor Insalaco
Vice Mayor Eck
Councilmember Barker
Councilmember Serdy
Councilmember Wilson
(Councilmembers Coleman and Dietz were
absent. )
Staff Present . City Manager George Hoffman
Assistant City Manager Bryant Powell
City Clerk Kathleen Connelly
City Attorney Joel Stern
Public Safety Director Jerry Monahan
Finance Director Donna Meinerts
PIN Public Works Director David Fern
Development Services Dir Brad Steinke
Economic Dev Director Steve Filipowicz
Others Present: Public Works Manager Shane Kiesow
Grants Specialist Roger Hacker
Court Administrator Shelly Fulcher
SPECIAL MEETING OF THE CITY COUNCIL
AUGUST 3, 2010
PAGE 1 OF 3
DISCUSSION ON FINAL BUDGET FOR
FISCAL YEAR 2010-2011
City Manager George
Hoffman briefed the council on the item
Vice Mayor Eck asked if the
tourism brochure was added since we did the tentative budget
adoption
City Manager George Hoffman ^
stated that is correct
Mayor Insalaco closed the
discussion with no further comments and moved on to the next
item.
PUBLIC HEARING PROPOSED FINAL
BUDGET FOR FISCAL YEAR 2010-2011 )
Mayor Insalaco opened the
public hearing on the item There being no one wishing to
speak, he closed the public hearing and reopened the item to
council discussion There being no council discussion, he moved
on to the next item
CONSIDERATION OF PROPOSED
RESOLUTION NO. 10-20, ADOPTION OF
FINAL BUDGET FOR FISCAL YEAR 2010-
2011
Mayor Insalaco called for
a motion
Councilmember Barker MOVED
THAT RESOLUTION NO. 10-20, A RESOLUTION OF THE MAYOR AND CITY
COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, FULLY ADOPTING
ESTIMATES OF EXPENDITURES BY THE CITY OF APACHE JUNCTION FOR THE
FISCAL YEAR BEGINNING JULY 1, 2010, AND ENDING JUNE 30, 2011;
DECLARING ESTABLISHMENT OF THE BUDGET FOR THE CITY OF APACHE
JUNCTION FOR FISCAL YEAR 2010-2011; AND DECLARING AN EMERGENCY,
BE APPROVED
Vice Mayor Eck SECONDED THE
MOTION
SPECIAL MEETING OF THE CITY COUNCIL
AUGUST 3, 2010
PAGE 2 OF 3
VOTE: Unanimous .
The motion carried.
ADJOURNMENT
Mayor Insalaco adjourned
the meeting at 7 07 p.m.
ACCEPTED THIS 17TH DAY OF AUGUST, 2010, BY THE MAYOR AND CITY
1 COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA
SIGNED AND ATTESTED TO THIS 17TH DAY OF AUGUST, 2010
JOHN S . INSALACO
Mayor
ATTEST•
KATHLEEN CONNELLY
City Clerk
CITY COUNCIL MINUTES
CERTIFICATION
I hereby certify that the foregoing minutes are a true and
correct copy of the minutes of the special meeting of the City
Council of the City of Apache Junction, Arizona, held on the 3rd
day of August, 2010 . I further certify that the meeting was
duly called and held and that a quorum was present
Dated this 5th day of August, 2010.
KATHLEEN CONNELLY
City Clerk
SPECIAL MEETING OF THE CITY COUNCIL
AUGUST 3, 2010
PAGE 3 OF 3
04PpACH, G
o Ci0 Q.f Atiache junction
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Home of the Superstition Mountains
a Print
TO: City Manager's Office
FROM. Stephen Filipowicz, Economic Development Director
DATE: August 17, 2010
Agenda Type : Regular Agenda
Council Priority Focus Area: Economic Development
TITLE OF AGENDA ITEM:
Consideration of contract renewal with the Greater Phoenix Economic Council (GPEC)for economic development services
and reappointment of Councilmember Serdy as the City of Apache Junction representative to the GPEC Board of Directors
ACTION REQUESTED:
Recommendation for Approval
DISCUSSION/ BACKGROUND INFORMATION:
The City of Apache Junction joined the Greater Phoenix Economic Council (GPEC) in 2007 and renewed its membership in
2008 and 2009 as a member community contracting for economic development services, including national and international
business recruitment services and targeted marketing, research, competitive analysis and prospect management for
commercial/industrial-type (i e non-retail) prospects within city limits.
This is a renewal of the contract for those services for another year. The total contract amount for this year's renewal is
$18,469 00
In addition,the City seeks reappointment of Councilmember Jeff Serdy as the City's representative to the Board
FISCAL IMPACT:
•0. Budgeted Expenditure
OPTIONS/ALTERNATIVES:
RECOMMENDATION:
Approval.
ATTACHMENTS:
Click to download
D Staff Report
D GPEC FY10-11 Agreement
0 GPEC Community Benefits Report
O Pp aCy�JG4'C'
� O
z City of Apache Junction
►zo Home of the Superstition
Mountains
Economic cDeveCopment Division
DATE July 13, 2009
MEMORANDUM TO Honorable Mayor and City Council
MEMORANDUM THROUGH George Hoffman, City Manager
MEMORANDUM FROM Steve Filipowicz, Econ. Dev. Dir
SUBJECT Greater Phoenix Economic Council (GPEC)
Contract Renewal FY 2010-2011 —Staff Report
It is time once again for Council to consider renewing Apache Junction's membership/contract
for services with the Greater Phoenix Economic Council (GPEC) for FY 2010-2011. Again this
year in recognition of the severe constraints all GPEC communities are facing the amount has
been reduced from $20,671 00 to $18,469.00. For AJ this represents a reduction of$2,202.00
from last year's (FY 2009- 2010) contracted amount Funding of the GPEC contract renewal
in the amount of $18,469 00 is included in the tentative FY2010-2011 city budget that
Council adopted on Tuesday, July 6, 2010. Interestingly, GPEC has gradually shifted from a
50%-50% public-private funding balance to an approximately 60%-40% private-public formula.
This past year staff submitted qualified candidate site submittals on three GPEC leads Projects,
Global, Chalkboard and Test, and GPEC helped facilitate a staff training workshop in November
2009, and participated in our Economic Development Forum#2 in April 2010.
GPEC provides each member community a "Return On Investment" (ROI) calculation based on
regional modeling formulas and is attached separately GPEC estimates a three year RIO trend
for Apache Junction of 4 1 for each dollar invest by our city in GPEC
Apache Junction joined GPEC in July 2007 Below is an excerpt from the staff memo of May
2007 when the matter was then being considered
In our efforts to implement Council's guidance to be more aggressive in our economic development
activities on behalf of Apache Junction, and building upon our efforts to put a team in place to do this day
to day, the single most important step I can identify to you and Council is to pursue membership in the
Greater Phoenix Economic Council (GPEC) Doing so tells the valley, and the world, that Apache
Junction is serious about economic development, and is prepared to make the commitment of time, staff
and funding necessary to compete successfully in this market
Investment in GPEC is a long term proposition In the case of Surprise, it was something like eight or
more years before a GPEC "deal" actually located within their city limits However, through area
economic impact modeling, the elected officials and staff were able to see the positive impact of other
GPEC leads locating nearby
Voice(480)982-8002 FAX(480)982-7018 • TDD(480)983-0095 www ajcity.net
300 E Superstition Boulevard, Apache Junction,AZ 85119
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GPEC/Possible Membership
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Staff respectfully recommends renewing the contract with GPEC for FY 2010-2011 and re-
designating a Council member to the GPEC Board of Directors
AGREEMENT BETWEEN
THE GREATER PHOENIX ECONOMIC COUNCIL
AND THE CITY OF APACHE JUNCTION
City Contract No.
The City Council of the CITY OF APACHE JUNCTION, an Arizona municipal
corporation(the "City"),has approved participation in and support of the regional
economic development program of the GREATER PHOENIX ECONOMIC COUNCIL
("GPEC"), an Arizona non-profit corporation The purpose of this agreement
("Agreement") is to set forth the regional economic development program that GPEC
agrees to undertake, the support that the City agrees to provide, the respective roles of
GPEC and the City and the payments of the City to GPEC for the fiscal year July 1, 2010
-June 30, 2011.
NOW,THEREFORE, in consideration of the mutual promises contained herein,
the CITY and GPEC agree as follows-
RESPONSIBILITIES OF GPEC
A. MISSION: GPEC works to attract quality businesses to the Greater Phoenix
Region from around the world, and advocate and champion foundational
effects to improve the region's competitiveness
B. GOALS GPEC is guided by and strategically focused on two specific long-
range goals.
1. Marketing the region to generate qualified business/industry
prospects in targeted economic clusters
2 Leveraging public andprivate allies and resources to locate qualified
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prospects, improve overall competitiveness, and sustain
organizational vitality
C. RETENTION AND EXPANSION POLICY:
1 GPEC's primary role is image building, marketing and new business
attraction for the Greater Phoenix region.
2 Retention and expansion of existing businesses is primarily a local
issue.
3. GPEC can add value to retention and expansion of existing
businesses through regional support and research on key retention
and expansion projects.
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4 GPEC has a responsibility to advise the City when an existing
company contacts GPEC regarding a retention or expansion issue
D. ACTION PLAN AND BUDGET: In accordance with the Mission, Goals and
Retention Policy set forth above and subject to the availability of adequate
funding, GPEC shall implement the Action Plan and Budget adopted by
GPEC's Board of Directors, a copy of which has been delivered to the City,
receipt of which is hereby acknowledged A summary of the Action Plan is
attached hereto as Exhibit A ("GPEC Action Plan"). The City shall be
informed of any changes in the adopted Action Plan which will materially
affect or alter the priorities established therein Such notification will be in
writing and will be made prior to implementation of such changes
Notwithstanding the foregoing, the City acknowledges and agrees that
GPEC may, in its reasonable judgment in accordance with its own practices
and procedures, substitute, change, reschedule,cancel or defer certain
events or activities described in the Action Plan as required by a result of
changing market conditions, funding availability, unforeseen expenses or
other circumstances beyond GPEC's reasonable control GPEC shall solicit
the input of the City on the formulation of future marketing strategies and
advertisements The Action Plan will be revised to reflect any agreed upon
changes to the Action Plan.
E. PERFORMANCE TARGETS: Specific performance targets, established by
GPEC's Executive Committee and Board of Directors, are attached hereto
as Exhibit B ("GPEC Performance Measures")and shall be used to
evaluate and report progress on GPEC's implementation of the Action Plan.
In the event of changing market conditions, funding availability, unforeseen
expenses or other circumstances beyond GPEC's reasonable control, these
^ performance targets may be revised with the City's prior written approval,
or with the prior written approval of a majority of the designated members
of GPEC's Economic Development Directors Team ("EDDT"). GPEC will
provide monthly reports to the City discussing in detail its progress in
implementing the Action Plan as well as reporting the numerical results for
each performance measurement set forth in Exhibit B GPEC shall provide
a copy of its annual external audit for the preceding fiscal year to the City
no later than December 31, 2010.
In the case of any benchmark which is not met, GPEC will meet
with the EDDT to provide an explanation of the relevant factors and
circumstances and discuss the approach to be taken in order to achieve the
target(s). Failure to meet a performance target will not, by itself, constitute
an event of default hereunder unless GPEC• (i)fails to inform the City of
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such events or(ii) fails to meet with EDDT to present a plan for improving
its performance during the balance of the term of the Agreement.
II. RESPONSIBILITIES OF THE CITY
A. STAFF SUPPORT OF GPEC EFFORTS: The City shall provide staff support
to GPEC's economic development efforts as follows.
1. The City shall respond to leads or prospects referred by GPEC in a
professional manner within the time frame specified by the lead or
prospect if the City desires to compete and if the lead is appropriate
for the City When available, the City agrees to provide its response
in the format developed jointly by EDDT and GPEC
2. The City shall provide appropriate local hospitality, tours and
briefings for prospects visiting sites in the City
3 The City shall provide an official economic development
representative to represent the City on the EDDT, which advises
GPEC's President and CEO.
4. The City shall cooperate in the implementation of GPEC/EDDT
process improvement recommendations including the use of
common presentation formats, exchange of information on prospects
with GPEC's staff, the use of shared data systems, land and building
data bases and private sector real estate industry interfaces
5 The City shall use its best efforts to respond to special requests by
GPEC for particularized information about the City within three
business days after the receipt of such request.
6 In order to enable GPEC to be more sensitive to the City's
requirements, the City shall, at its sole option, deliver to GPEC
copies of any City approved economic development strategies, work
plan, programs and evaluation criteria GPEC shall not disclose the
same to the other participants in GPEC or their representatives.
7 The City shall utilize its best good faith efforts to cause an economic
development professional representing the City to attend all
marketing events and other functions to which the City has
committed itself.
8 The City agrees to work with GPEC to improve the City's
Competitiveness and market readiness to support the growth and
expansion of the targeted industries as identified for the City in
Exhibit C ("Targeted Industries")
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B. RECOGNITION OF GPEC: The City agrees to recognize GPEC as the City's
officially designated regional economic development organization for
marketing the Greater Phoenix region
III. ADDITIONAL AGREEMENTS OF THE PARTIES:
A. PARTICIPATION IN MARKETING EVENTS AND PROVISION OF TECHNICAL
ASSISTANCE: Representative(s) of the City shall be entitled to participate in
GPEC's marketing events provided that such participation shall not be at
GPEC's expense When requested and appropriate, GPEC will use its best
efforts to provide technical assistance and support to City economic
development staff for business location prospects identified and qualified
by the City and assist the City with presentations to the prospect in the City
or their corporate location
B. COMPENSATION.
1 The City agrees to pay $18,469.00 for services to be provided by
GPEC pursuant to the Agreement during the fiscal year ending on
June 30, 2011, as set forth in this Agreement. This amount is based
on approximately$0 5752 per capita applied to that portion of the
City's population outside of Maricopa County plus approximately
$0.3897 per capita applied to that portion of the City's population
within Maricopa County, based upon the 2009 Maricopa Association
of Governments ("MAG")population estimate, which listed the City
as having a population of 37,588 in Pinal County and 276 in
Mancopa County and includes a 15% rate reduction to FY2010-
2011 compensation The payment by the City may, upon the mutual
and discretionary approval of the board of directors of GPEC and the
City Council, be increased or decreased from time to time during the
term hereof in accordance with the increases or decreases of general
application in the per capita payments to GPEC by other
municipalities which support GPEC.
2 Funding of this Agreement shall be subject to the annual
appropriations of funds for this activity by the City Council pursuant
to the required budget process of the City,
3 Nothing herein shall preclude the City from contracting separately
with GPEC for services to be provided in addition to those to be
provided hereunder, upon terms and conditions to be negotiated by
the City and GPEC; and
4. GPEC shall submit invoices for payment on an annual basis. The
foregoing notwithstanding, if GPEC has not provided the City with
the audit required pursuant to paragraph I.E above no later than
December 31, 2010, no payments shall be made hereunder until the
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City receives the audit report. Invoices and monthly activity reports,
substantially in the form of Exhibit D ("Reporting Mechanism for
Contract Fulfillment") attached hereto, are to be submitted to the
address listed under paragraph IV.P.
C. COOPERATION:
1 The parties acknowledge that GPEC is a cooperative organization
effort between GPEC and the City Accordingly, the City and GPEC
covenant and agree to work together in a productive and harmonious
working relationship, to cooperate in furthering GPEC's goals for the
2010-2011 fiscal year
2. The City agrees to work with GPEC, as necessary or appropriate, to
revise the performance measures, and/or benchmarks, and/or goals
for the FY 2011-2012 contract
3. The City agrees to work with GPEC during the FY2010-2011
program year to develop a revised public sector funding plan,
including a regional allocation formula for FY2011-2012, if
determined to be necessary or appropriate
IV. GENERAL PROVISIONS
A. COVENANT AGAINST CONTINGENT FEES: GPEC warrants that no person
or selling agent has been employed or retained to solicit or secure this
contract upon an agreement or understanding for a commission, percentage,
brokerage, or contingent fee For a breach or violation of this warranty, the
City shall have the right to terminate this Agreement without liability or, in
its discretion, to deduct the commission, brokerage or contingent fee from
its payment to GPEC
B. PAYMENT DEDUCTION OFFSET PROVISION: GPEC recognizes the
provisions of the City Code of the City of Apache Junction which require
and demand that no payment be made to any contractor as long as there is
any outstanding obligation due to the City, and directs that any such
obligation be offset against payment due to GPEC.
C. ASSIGNMENT PROHIBITED: No party to this agreement may assign any
right or obligation pursuant to this Agreement. Any attempted or purported
assignment of any right or obligation pursuant to this Agreement shall be
void and no effect.
D. INDEPENDENT CONTRACTOR;No AGENCY: Nothing contained in this
Agreement creates any partnership,Joint venture or agency relationship
between the City and GPEC. At all times during the term of this
Agreement, GPEC shall be an independent contractor and shall not be an
employee of City. City shall have the right to control GPEC only insofar as
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to the results of GPEC's services rendered pursuant to this Agreement.
GPEC shall have no authority, express or implied, to act on behalf of City
in any capacity whatsoever as an agent GPEC shall have no authority,
express or implied, pursuant to this Agreement to bind City to any
obligation whatsoever.
E. INDEMNIFICATION AND HOLD HARMLESS: During the term of this
Contract, GPEC shall indemnify, defend, hold, protect and save harmless
ON the City and any and all of its Council members, officers and employees
from and against any and all actions, suits, proceedings, claims and
demands, loss, liens, costs, expense and liability of any kind and nature
whatsoever, for injury to or death of persons, or damage to property,
including property owned by City, brought, made, filed against, imposed
upon or sustained by the City, its officers, or employees in and arising from
or attributable to or caused directly or indirectly by the negligence,
wrongful acts, omissions or from operations conducted by GPEC, its
directors, officers, agents or employees acting on behalf of GPEC and with
GPEC's knowledge and consent.
Any party entitled to indemnity shall notify GPEC in writing of the
existence of any claim, demand or other matter to which GPEC's
indemnification obligations would apply, and shall give to GPEC a
reasonable opportunity to defend the same at its own expense and with
counsel reasonably satisfactory to the indemnified party.
Nothing in this Subsection E shall be deemed to provide
indemnification to any indemnified party with respect to any liabilities
arising from the fraud, negligence, omissions or willful misconduct of such
indemnified party.
F. INSURANCE: GPEC shall procure and maintain for the duration of this
Agreement, at GPEC's own cost and expense, insurance against claims for
injuries to persons or damages to property which may arise from or in
connection with this Agreement by GPEC, its agents, representatives,
employees or contractors, in accordance with the Insurance Requirements
set forth in Exhibit E("Insurance Requirements"), attached hereto The
City acknowledges that it has received and reviewed evidence of GPEC's
insurance coverage in effect as of the execution of this Agreement.
G. GRATUITIES The City may, by written notice to GPEC, terminate the right
of GPEC to proceed under this Agreement upon one (1) calendar day
notice, if it is found that gratuities in the form of entertainment, gifts, or
otherwise were offered or given by GPEC, or any agent or representative of
GPEC, to any officer or employee of the City with a view toward securing
a contract or securing favorable treatment with respect to the awarding or
amending, or the making of any determinations with respect to the
performance of such contract; provided that the existence of the facts upon
which the City makes such findings shall be an issue and may be reviewed
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in any competent court In the event of such termination, the City shall be
entitled to pursue all legal and equitable remedies against GPEC available
to the City.
H. EQUAL EMPLOYMENT OPPORTUNITY. During the performance of this
Agreement, GPEC agrees as follows
1. GPEC will not discriminate against any employee or applicant for
employment because of race, color, religion, gender, sexual
orientation, national origin, age or disability GPEC shall take
affirmative action to ensure that applicants are employed, and that
employees are treated during employment without regard to their
race, color, religion, gender, sexual orientation, national origin, age
or disability Such action shall include, but not be limited to, the
following employment, upgrading, demotion or transfer,
recruitment or recruitment advertising, layoff or termination, rates of
pay or other forms of compensation, and selection for training,
including apprenticeship GPEC agrees to post in conspicuous
places, available to employees and applicants for employment,
notices setting forth the provisions of this nondiscrimination clause
2 GPEC will, in all solicitations or advertisements for employees place
by or on behalf of GPEC, state that all qualified applicants will
receive consideration for employment without regard to race, color,
religion, gender, sexual orientation, national origin, age or disability
3 GPEC will cause the foregoing provisions to be inserted in all
subcontracts for any work covered by this Agreement, provided that
the foregoing provisions shall not apply to Agreements or
subcontracts for standard commercial supplies or new materials
4 Upon request by the City, GPEC shall provide City with information
and data concerning action taken and results obtained in regard to
GPEC's Equal Employment Opportunity efforts performed during
the term of this Agreement Such reports shall be accomplished
upon forms furnished by the City or in such other format as the City
shall prescribe.
COMPLIANCE WITH FEDERAL AND STATE LAWS REQUIRED. GPEC
understands and acknowledges the applicability of the American with
Disabilities Act, the Imrrugratron Reform and Control Act of 1986 and the
Drug Free Workplace Act of 1989 and agrees to comply therewith in
performing under any resultant agreement and to permit City inspection of
its records to verify such compliance.
1 GPEC warrants to the City that, to the extent applicable under
A R S §41-4401, GPEC is in compliance with all Federal
Immigration laws and regulations that relate to its employees and
with the E-Verify Program under A R S §23-214(A). GPEC
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acknowledges that a breach of this warranty by GPEC or any
subconsultants providing services under this Agreement is a material
breach of this Agreement subject to penalties up to and including
termination of this Agreement or any applicable subcontract The
City retains the legal right to inspect the papers of any employee of
GPEC or any subconsultant who works on this Agreement to ensure
compliance with this warranty
OIN
2. The City may conduct random verification of the employment
records of GPEC and any of its subconsultants who work on this
Agreement to ensure compliance with this warranty
3 The City will not consider GPEC or any of its subconsultants who
work on this Agreement in material breach of the foregoing warranty
if GPEC and such subconsultants establish that they have complied
with the employment verification provisions prescribed by 8 USCA
§ 1324(a) and(b)of the Federal Immigration and Nationality Act
and the e-verify requirements prescribed by Arizona Revised
Statutes § 23-214(A)
4. The provisions of this Section I must be included in any contract
GPEC enters into with any and all of its subconsultants who provide
services under this Agreement or any subcontract to provide services
under this Agreement. As used in this Section I "services" are
defined as furnishing labor, time or effort in the State of Arizona by
a contractor or subcontractor. Services include construction or
maintenance of any structure,building or transportation facility or
improvement to real property
J Termination City shall have the right to terminate this Agreement if GPEC
shall fail to duly perform, observe or comply with any covenant, condition
or agreement on its part under this Agreement and such failure continues
for a period of 30 calendar days (or such shorter period as may be expressly
provided herein) after the date on which written notice requiring the failure
to be remedied shall have been given to GPEC by the City, provided,
however, that if such performance, observation or compliance requires
work to be done, action to be taken or conditions to be remedied which, by
their nature, cannot reasonably be accomplished within 30 calendar days,
no event of default shall be deemed to have occurred or to exist if, and so
long as, GPEC shall commence such action within that period and
diligently and continuously prosecute the same to completion within 90
calendar days or such longer period as the City may approve in writing
The foregoing notwithstanding, in the event of circumstances which render
GPEC incapable of providing the services required to be performed
8
hereunder, including, but not limited to, insolvency or an award of
monetary damages against GPEC in excess of its available insurance
coverage and assets, the City may immediately and without further notice
terminate this Agreement
K. RESPONSIBILITY FOR COMPLIANCE WITH LEGAL REQUIREMENTS
GPEC's performance hereunder shall be in material compliance with all
applicable federal, state and local health, environmental, and safety laws,
regulations, standards, and ordinances in effect during the performance of
this Agreement
L. INSTITUTION OF LEGAL ACTIONS Any legal actions instituted pursuant to
this Agreement must be filed in the county of Pinal, State of Arizona, or in
the Federal District Court in the District of Arizona In any legal action, the
prevailing party in such action will be entitled to reimbursement by the
other party for all costs and expenses of such action, including reasonable
attorneys' fees as may be fixed by the Court
M. APPLICABLE LAW. Any and all disputes arising under any Agreement to
be awarded hereunder or out of the proposals herein called for, which
cannot be administratively resolved, shall be tried according to the laws of
the State of Arizona, and GPEC shall agree that the venue for any such
action shall be in the State of Arizona, Pinal County.
N. CONTINUATION DURING DISPUTES. GPEC agrees that, notwithstanding
the existence of any dispute between the parties, each party shall continue
to perform the obligations required of it during the continuation of any such
dispute, unless enjoined or prohibited by an Arizona court of competent
jurisdiction eiN
O. CITY REVIEW OF GPEC RECORDS. GPEC must keep all Agreement
records separate and make them available for audit by City personnel upon
request
P. NOTICES. Any notice, consent or other communication required or
permitted under this Agreement shall be in writing and shall be deemed
received at the time it is personally delivered, on the day it is sent by
facsimile transmission, on the second day after its deposit with any
commercial air courier or express service or, if mailed, three(3)days after
the notice is deposited in the United States mail addressed as follows.
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If to City George Hoffman
City Manager
City of Apache Junction
300 East Superstition Boulevard
Apache Junction, AZ 85219
Phone (480) 474-5066
Fax. (480) 474-5110
If to GPEC. Barry Broome
President and Chief Executive Officer
Greater Phoenix Economic Council
Two North Central Avenue, Suite 2500
Phoenix, Arizona 85004-4469
Phone (602) 256-7700
FAX (602) 256-7744
Any time penod stated in a notice shall be computed from the time
the notice is deemed received Either party may change its mailing address
or the person to receive notice by notifying the other party as provided in
this paragraph
Q. TRANSACTIONAL CONFLICT OF INTEREST. Notwithstanding paragraph
IV(J), all parties hereto acknowledge that this Agreement is subject to
cancellation by the City pursuant to the provisions of Section 38-511,
Arizona Revised Statutes
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R. NONLIABILITY OF OFFICIALS AND EMPLOYEES. No member, official or
employee of the City will be personally liable to GPEC, or any successor in
interest, in the event of any default or breach by the City or for any amount
which may become due to GPEC or successor, or on any obligation under
the terms of this Agreement. No member, official or employee of GPEC
will be personally liable to the City, or any successor in interest, in the
event of any default or breach by the GPEC or for any amount which may
become due to the City or successor, or on any obligation under the terms
of this Agreement
S. NO WAIVER. Except as otherwise expressly provided in this Agreement,
anyfailure or delaybyanypartyin assertinganyof its rights or remedies as
g
to anydefault, will not operate as a waiver of anydefault, or of anysuch
P
rights or remedies, or deprive any such party of its right to institute and
maintain any actions or proceedings which it may deem necessary to
protect, assert or enforce any such rights or remedies
T. SEVERABILITY. If any provision of this Agreement shall be found invalid
or unenforceable by a court of competent jurisdiction, the remaining
provisions of this Agreement will not be affected thereby and shall be valid
and enforceable to the fullest extent permitted by law, provided that the
fundamental purposes of this Agreement are not defeated by such
severability.
U. CAPTIONS. The captions contained in this Agreement are merely a
reference and are not to be used to construe or limit the text
V. NO THIRD PARTY BENEFICIARIES. No creditor of either party or other
individual or entity shall have any rights, whether as a third-party
beneficiary or otherwise, by reason of any provision of this Agreement
W. ENTIRE AGREEMENT,WAIVERS AND AMENDMENTS. This Agreement
may be executed in up to three (3) duplicate originals, each of which is
deemed to be an original This Agreement, including twelve(12) pages of
text and the below-listed exhibits which are incorporated herein by this
reference, constitutes the entire understanding and agreement of the parties
Exhibit A - GPEC Action Plan
Exhibit B - GPEC Performance Measures
Exhibit C - Targeted Industries
Exhibit D - Reporting Mechanism for Contract Fulfillment
Exhibit E - Insurance Requirements
This Agreement integrates all of the terms and conditions mentioned
herein or incidental hereto, and supersedes all negotiations or previous
agreements between the parties with respect to all or any part of the subject
matter hereof.
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All waivers of the provisions of this Agreement must be in writing
and signed by the appropriate authorities of the City or GPEC, and all
amendments hereto must be in writing and signed by the appropriate
authorities of the parties hereto
IN WITNESS WHEREOF, the parties hereto have executed the Agreement this
day of , 2010.
City of Apache Junction, an Arizona municipal
corporation
By.
John S Insalaco, Mayor
ATTEST.
By.
Kathy Connelly, City Clerk
APPROVED AS TO FORM.
By.
Richard J Stern, City Attorney
GREATER PHOENIX ECONOMIC COUNCIL,
an Arizona nonprofit corporation
By
Barry Broome, President &
Chief Executive Officer
jll
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EXHIBIT A
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GPEC FY2011 ACTION PLAN
•
GREATER PHOENIX
ECONOMIC COUNCIL
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*cet O 2 EXECUTIVE SUMMARY 7 BUSINESS DEVELOPMENT
frtiy
3 GPEC STAKEHOLDERS 8 COMPETITVENESS
5 FYis METRICS 9 MARKETING
6 FY11 BUDGET 10 STAKEHOLDER ENGAGEMENT: LEADING THE WAY
FYIo MILESTONES
PROGRESS WE'VE MADE IN THE LAST YEAR-SELECT ACHIEVEMENTS
AND KEY BENCHMARKS ESTABLISHED.
FYii ACTION ITEMS
SAMPLE OF ACTIVITIES THAT WILL PURSUE JOBS,INCREASE COMPETITIVENESS.
LEADERSHIP ROLE
°S� HOW STAKEHOLDERS CAN HELP FULFILL OUTCOMES AND RESULTS.
��Sv' HELPS THESE FYu METRICS
Q CONNECTING ACTIVITIES TO OVERALL PERFORMANCE GOALS.
GREATER PHOENIX ECONOMIC COUNCIL 602.256.770o WWW.GPEC.ORG rvriner @GPEC
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Keys to Shaping
Economic Recovery
and Job-Creation in
Current State Back to Basics Arizona
Like many states still beset with a Broadening our expertise to include BUSINESS DEVELOPMENT
budget deficit,Arizona faces the research-based analysis that leads • Create and maintain high-quality
challenge of resolving its fiscal to the creation Modernized enterprise zone
jobs and investment through industry
problems for a fourth consecutive year of economic diversification A statewide program will shift i
Attract quality f
Additionally,Arizona is undergoing development Arizona's competitive ranking from
businesses to the • Proactively
widespread attention by national policies has been pursue the best projects 9th to 3rd in the Mountain West
Greater Phoenix that meet community and regional and help retain current Arizona-
and international media as a result a natural and
region from objectives
of the illegal immigration debate and around the world, complementary based companies frequently
an unfulfilling legislative session that and advocate addition to recruited by other states.
leaves Arizona without a recovery plan. and champion our business COMPETITIVENESS
foundational attraction outfit, • Establish targeted,sound economic Incentives for high-wage jobs
Although state leaders and policy- efforts to improve satisfying the development programs that enhance Smart incentives will attract
makers made some progress in the region's overall mission of regional and state competitiveness high-impact companies resulting
championing economic development competitiveness GPEC in the creation of quality jobs for
programs and supporting solar industry • Guide new strategic business Arizonans.
development in Arizona, much work Realizing our dual role as a thought- opportunities through geographic
still remains to improve Arizona's leader and facilitator to quality job and industry trend analyses Reduced corporate income tax
perception and create quality jobs(see creation has been evolutionary and one policy for base industries
Keys to Shaping Economic Recovery that we will continue to refine in order MARKETING Responsible corporate income tax
and Job-Creation in Arizona) to meet the needs of the communities • Market strengths and assets using reductions will enhance Arizona's
we serve. new, non-traditional tools business climate.
Driving Change • Communicate,educate and inform
The Greater Phoenix Economic Council Pursuing Jobs, Increasing State economic development plan
stakeholders, policy-makers, A statewide plan is critical to
(GPEC)has been a credible resource Competitiveness citizens and media of key economic Arizona's long-term economic
for Arizona's leaders,demonstrating For that reason,GPEC will maintain development issues fut •• ability to compete
our aptitude for providing fact-based, current priorities into Fiscal Year 2011, for jobs o age.
data-driven information to increasing taking a solutions-oriented approach
statewide competitiveness. to garner real, measurable outcomes •
In the theme of pursuing jobs and
Over the last year, it is within this increasing competitiveness,GPEC is
competency that GPEC has shown real
both staying true to our purpose and
effectiveness, helping to shape policy getting back to basics.
and programs that advance economic
development in Arizona GREATER PHOENIX ECONOMIC COUNCIL 602.256.770o WWW GPEC.ORG twitter@GPEC
3
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ALLIANCE BANK COMPANY MARACAY HOMES UNIVERSITY OF PHOENIX
ARIZONA CARDINALS DMB ASSOCIATES MAYO CLINIC USAA
THE ARIZONA REPUBLIC/GANNETT ERNST&YOUNG MIDFIRST BANK US AIRWAYS
FOUNDATION FREEPORT-MCMORAN COPPER&GOLD NAJAFI COMPANIES VERIZON WIRELESS
ARIZONA STATE UNIVERSITY HENSLEY NATIONAL BANK OF ARIZONA WASTE MANAGEMENT
AT&T MOBILITY HINES PETSMART WELLS FARGO ARIZONA
BANNER HEALTH HUMANA PHOENIX SUNS WESTCOR
CHASE IOBING.COM ST IOSEPH'S HOSPITAL AND MEDICAL CENTER
COX COMMUNICATIONS KAET-CHANNEL 8 SOLARCITY I
ABRAXIS BIOSCIENCE COE&VAN LOO CONSULTANTS KITCHELL CORPORATION SCF ARIZONA
AETNA COLLIERS INTERNATIONAL KLUTZNICK COMPANY SINDEL TECHNOLOGY SOLUTIONS
ARIZONA DIAMONDBACKS COMPASS BANK LEO A DALY SMITHGROUP
AUSTIN COMMERCIAL COSTAR GROUP LEWIS AND ROCA SNELL&WILMER
BANK OF ARIZONA DELOITTE. M&I BANK SOUTHWEST AIRLINES
BLUECROSS BLUESHIELD OF AZ EL DORADO HOLDINGS MCCARTHY BUILDING COMPANIES SUN HEALTH PROPERTIES
BRUCE A BOOMER COMPANY ENSEMBLE DEVMAN OF ARIZONA MOHAVE SUN POWER SUNDT CONSTRUCTION
CANCER TREATMENT CENTERS OF AMERICA GAMMAGE&BURNHAM MORTENSON CONSTRUCTION UPS
CAPITAL COMMERCIAL INVESTMENTS HOWARD S WRIGHT CONSTRUCTORS PAYPAL WEALTHTRUST ARIZONA
CASSIDY TURLEY/BRE COMMERCIAL JE DUNN CONSTRUCTION PHOENIX CHILDREN'S HOSPITAL
CB RICHARD ELLIS JOHN C LINCOLN HOSPITAL RENAISSANCE COMPANIES
GREATER PHOENIX ECONOMIC COUNCIL 6o2.256.770o WWW.GPEC.ORG cwurer pGPEC
ets
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AA VISTA TECH THE ELLMAN COMPANIES MCSHANE DEVELOPMENT COMPANY SOS STAFFING
AVNET FENNEMORE CRAIG MSS TECHNOLOGIES SOUTHWEST GAS CORPORATION
BRIDGERS&PAXTON CONSULTING ENGINEERS FERVOR CREATIVE NOVA HOME LOANS SQUIRE,SANDERS&DEMPSEY
BRYAN CAVE GOODMANS INTERIOR STRUCTURES ON Q FINANCIAL SUMCO PHOENIX CORPORATION
CAPITAL GROUP COMPANIES GRANT THORNTON OPEN DOORS TARGET COMMERCIAL INTERIORS
CLEAR CHANNEL OUTDOOR INTEL CORPORATION OSBORN MALEDON UNIVERSITY OF ARIZONA-COLLEGE OF
COLD STONE CREAMERY IABIL THE PLAZA COMPANIES PHARMACY
COVANCE JENNINGS,STROUSS&SALMON PURVIS UNIVITA
CUSHMAN&WAKEFIELD KELLY SERVICES QUARLES&BRADY WEST VALLEY NATIONAL BANK
DEUTSCH ARCHITECTURE GROUP KPMG RISC WIST OFFICE PRODUCTS COMPANY
DIBBLE ENGINEERING LANDMARK PROPERTY RYLEY CARLOCK&APPLEWHITE
DPR CONSTRUCTION MARSH SCOTTSDALE HEALTHCARE
THE AMERICAN INSTITUTE OF ARCHITECTS DE RITO PARTNERS IRGENS DEVELOPMENT PLANT SOLUTIONS
ADOLFSON&PETERSON CONSTRUCTION DIRCKS CORPORATE RELOCATION LAND ADVISORS CORPORATION SKYSONG,THE ASU SCOTTSDALE
APPLIED ECONOMICS MANAGEMENT SERVICES MERIDIAN BANK INNOVATION CENTER
ARIZONA OFFICE TECHNOLOGIES GALLAGHER&KENNEDY NORTHERN TRUST BANK SUNSTATE EQUIPMENT COMPANY
BDM CONSULTING GREENBERG TRAURIG THE ORCUTT/WINSLOW PARTNERSHIP WI MALONEY PLUMBING
CAREFREE PARTNERS HOLDER CONSTRUCTION PERINI BUILDING COMPANY
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GREATER PHOENIX ECONOMIC COUNCIL 6o2a56.770o WWW.GPEC.ORG twitter @GPEC
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47, •,t,::'7,A.,,,KW.0 4W'; .'-''
Threshold Target Stretch
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$128 4M $142 7M $157M
2,475 2,75o 3,025
968 1,075 1,183
$51,554 $56,709 $62,380
EiegnI8- 'erimoi, - ..__. ,,., : 8 10 12
lotai iNt :;- 1' of Q,,,alifieti Prospec' 187 208 229
16 20 24
iota i tc,ecni ot Ea! or Placements 30m 33M 36M
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StaLq-aohl ,n Satis.action with Business Attraction. 70° 73° 76.
Competki,e Pti in Progress 00 00 ...
Meet i„-..,r Lit :,e,,,L .. C._ --,,h Rese,rve fare: 98% 100% 102%
°BASED ON A SCALE Of 1 TO 10
°°AS DETERMINED BY GPEC S EXECUTIVE COMMITTEE
GREATER PHOENIX ECONOMIC COUNCIL 602 256 2200 WWW.GPEC.ORG iwItter @GPEC
� ,` � ' � • For Fiscal Year July 1, 2010 -June 30, 2011
i„i a, .d s r,we
,. 4.--,46 ,
ct :_.
: , ;
,,,, ,,,,, „, 4„:„..,,,,
Revenues FY09-10 Budget FY09-10 Forecast* %of total FY10-11 %of total Variance** Change
Public Funds $ 1,976,855 $ 2,039.741 44 4% $ 1905 340 42 6% $ (134 401) 6 6%
Private Funds 2 525 000 2.545.125 55 4% 2.562 700 57 3% 17 575 0 7%
Other Income 5,000 8,729 0.2% 8 000 0.2% )
(729) 8 4%
Total Revenues $ 4,506,855 $ 4,593,595 100.0% S 4,476,040 100.0% $ (117,555) -2.6%
Operating Expenditures
Business Development $ 1,266,392 $ 1 154 092 25 1% $ 1 282 148 28 6% $ 128,056 11.1%
Marketing $ 555.228 $ 504.828 11 0% $ 533 216 119% $ 28,388 5 6%
Research&Strategy $ 555 788 $ 555.788 12.1% $ 625 801 14 0% $ 70 013 12 6%
External Relations $ 727,344 $ 738.247 161% $ 826 916 18 5% $ 88,669 12 0%
Resource Management $ 1,270,847 $ 1 263 883 27 5% $ 1,212 920 27.1% $ (50,963) -4 0%
Facilities $ 532,852 $ 485.000 10 6% $ 490 052 10.9% $ 5 052 10%
Expenses $ 4,908,451 $ 4,701,838 102.4% $ 4,971,053 1111% $ 269,21.5 5.7%
Net Income/(Loss) $ (401,596) $ (108,243) -2.4% $ (495,013) -11.1% S (386,770) 357 3%
Less. Fixed Assets (50 000) 0 0% (25,000) -0.6% (25,000)
Add Free Rent* 341 852 186.114 4.1% 146 142 3.3% (39 972) -21.5%
Add Depreciation 110,000 110,000 2 4% 96 000 2.1% (14 000) -12 7%
Net Cash Movement-Operations 256 187,871 4.1% (277,871) -6.2% $ (465,741) -247.9%
Net change in cash reserves $ 256 $ 187,871 $ (277,871) $ (465,741) -247.9%
Notes )
Forecasted results as of March 31 2010
' Variance FY08-09 budget vs FY07-08 actual
rsr.
GREATER PHOENIX ECONOMIC COUNCIL 602.256.770o WWW.GPEC.ORG twitter@GPEC
3
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• Create and maintain high-quality jobs and investment through
��
� oe'k‘
industry diversification
�` `OV • Proactively pursue the best projects that meet community
®Zst and regional objectives
FY11 Action Items Leadership Role
Amplify international strategy (continued) Leadership Councils and CBC
By Q3 of the fiscal year,GPEC's For two years,international prospects national selectors.Led by the Community • Leverage professional body of work
pipeline swelled with larger deals have outperformed annual target goals Building Consortium(CBC),this referral to provide competitor-market
that would help recoup jobs-goals A dedicated international professional source will be integral in our direct- intelligence
from FY09 Comprising a third of and high-level advisory board will selling efforts and a mandatory sales • Connect GPEC with high-level
GPEC's locates,strong renewable ensure a plan to attract foreign direct channel in our California approach. decision-makers,corporate real
project activity also gave GPEC a lift. investment from China,Germany and estate executives
Spain,and seek new opportunities Open doors to Fortune companies
in Calgary and Vancouver. Emerging Explore new ways to approach corporate • Host prospects and site-selectors
Armed with the new Renewable regions in Brazil, India and the Middle real estate executives and chief-level during in-market visits and
Energy Tax Incentive Program,GPEC East will also be vetted.Arizona holds decision-makers of Fortune 500 and ExecuTours
solidified several solar investments promise in becoming a gateway for 1000 firms.Ranked by gross revenues
including China-based Suntech China's U.S.investment. and high-growth measures,these Economic Development
--one of the world's largest solar companies are ideal candidates for Directors Team
cell manufacturers--building its Perfect California headquarter/regional campus • Facilitate prospect introductions
first U S manufacturing presence in Maintaining the position that Arizona discussions to mayors,city council and local
Goodyear is a natural partner to the Golden industry leaders where appropriate
State, GPEC will sharpen our pitch Continue pursuit of solar and
and deploy complementary marketingnext-generation technologies
Expanded travel into the Bayarea, p y Continue capitalizing on solar while Helps These FY11 Metrics
P and media tactics to cultivate existing
Orange County, Inland Empire, and generate new prospects.Also leveraging research to capture emerging • Pipeline of qualified prospects
LA and San Diego to at least two technologies--those that will define • Total number of jobs created
g key to the mix is GPEC's participation 1
times per month,and refined sales in the Arizona Sun Corridor initiative the next wave of business opportunities. • Number of high-wage jobs created
channels to uncover targeted with Tucson,Yuma and Flagstaff This Narrow health care,biomedical targets • Average high-wage salary
business opportunities statewide approach adds to GPEC's • P- - •enerated
Couple market strengths, innovative
current California efforts. assets and world-class leadership,with • - 'sfaction with
Systematized an effective,outbound Revisit site-selectors focus-group outcomes to develop a busin ion
•
calling effort to increase lead-and In the last two years,this group has concentrated life sciences strategy.
prospect-generation in key industry represented about 14%of prospective The health care leadership council will ,
areas and set appointments in companies in GPEC's pipeline(versus help guide a plan that includes
advance of sales missions,trade 17%-20%in years prior).Economic device/diagnostic, research support
shows and conferences. stabilization in 2011 will lead to a and specialty health care.
higher percentage of prospects from GREATER PHOENIX ECONOMIC COUNCIL 6o2.256.77oo WWW.GPEC.ORG fwi,rer @GPEC
° r eS5 • Establish targeted, sound economic development programs that
.,.,,,, ......, � ' �� enhance regional and state competitiveness
. T : 4j- .�. V' • Guide new strategic business opportunities throughgeographic
� g
`° � and industry trend analyses
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FY11 Action Items Leadership Role
Advance comprehensive jobs program (continued) Leadership Councils,CBC
GPEC proposed a modernized, GPEC will again pursue a job-recovery technology will be key to defining an and Economic Development
fiscally responsible and competitive program in the next legislative session, innovation-driven economy GPEC will Directors Team
Enterprise Zone program.Adopted building on select economic development partner with universities,entrepreneurs • Leverage professional body of work
in the broader Arizona Job Recovery tools that were presented in FY10. and communities to create a regional to provide competitor-market
Act(House Bill 2250), it gained strategy that enhances and accelerates intelligence
traction in the legislature Although Validate target industries commercialization. •a jobs recovery package was not Almost a decade has passed since Offer in-house resources to help
GPEC commissioned IBM to identify Continue advancing competitiveness supplement GPEC research and
realized,GPEC has a solid framework strategy activities
to present to policy makers moving target industries for the region.The Slow economic recovery is intensifying
forward complexities of recent economic trends inter-state competition for investments • Serve as advisors and reviewing body
and emergence of the renewable and quality jobs.GPEC will continue in target-industry refinement
industry warrant further validation tracking best practices, crafting smart • Champion a job-recovery program
Not only was Arizona's Renewable of existing and new target industry economic development programs and among state policy-makers
Energy Tax Incentive Program clusters.Such refinements will educating state policy-makers with the
(formerly Senate Bill 1403)signed help guide strategic and immediate goal of advancing a diversified and
in FY10, but also more renewable business attraction opportunities. sustainable regional economy
incentive policies were passed this
legislative session that will benefit Open up international markets Drive solar market development
In support of a stronger international The level of demand for solar energyHeIpS These FY11 Metrics
companies and residential and g
commercial consumers of solar
business development effort,GPEC in Arizona signals to the industry our • Pipeline of qualified prospects
will build,evaluate and leverage new market potential both as a technology • Pipeline of international prospects )
market intelligence on opportunity- leader and consumer Arizona's • Total number of jobs created
After 10 years,GPEC returned to rich targets such as China and other Renewable Energy Standard(RES)has • Number of high-wage jobs created
the nation's capitol to meet with recognized foreign direct investment one of the most aggressive solar carve- • A high-wage salary
Arizona's Congressional delegation, regions outs in the country.Commercial and �� ,wr , u..tition progress
bringing attention to key areas residential demand for solar energy .rt
affecting Greater Phoenix Among Pursue emerging technologies are exceeding expectations.GPEC will
New technologiesin renewable energy
¢' :
them.F-35 training at Luke Air0J, continue to support progressive solar-
Force Base,federal regulations for life sciences, high-tech manufacturing demand policies. z
financial lending, infrastructure and information communication
for solar deployment and positive
promotion of Arizona with media
GREATER PHOENIX ECONOMIC COUNCIL 6o2.256.770o WWW.GPEC.ORG twiner@GPEC
3
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• Market strengths and assets using new, non-traditional tools
• Communicate, educate and inform stakeholders, policy-makers,
;. .��� citizens and media of key economic development issues.
d Y10 Miie to FY11 Action Items Leadership Role
Oo;c rturaty(irv< Brand Greater Phoenix (continued) Marketing Committee,Leadership )
€ : ss 1 14,, -- Greater Phoenix faces key challenges have tailored messages and specific Councils and CSC
Launched as a new communications in maintaining a clear identity amid data that help position Greater Phoenix • Guide brand-development process
medium promoting positive regional a difficult economy and negative as a leader within each vertical industry. (Marketing Committee)
news,OGP generates original story real estate,lending and cultural • Offer in-house resources to help
content and is well-received among perceptions.Tasked with marketing Host more familiarization tours supplement GPEC media and OGP
the business and public-sector the region to attract quality companies, Recent ExecuTours have resulted activities
community InSite is a web-based GPEC must lead a brand-creation in new prospect activity and helped
GIS tool designed to market process that ensures Greater Phoenix influence location/investment • Host prospects and site-selectors
commercial real estate that is unique, is relevant to our target audience and decisions in the region.GPEC will during in-market visits and
value-based or shovel-ready To stays true to our value proposition continue to target chief-level executives ExecuTours
date,225 properties are listed. among competitor markets. and national site-selection consultants
through increased,face-to-face
Fine tune OGP and gpec.org relationship-building.With four events
GPEC's proactive approach to local Better define each website's intended planned between October and April,
and national media capitalized on audience and super-serve content in GPEC's ExecuTours will provide an
a more viral news landscape.In engaging,interactive ways.OGP and impactful,customized experience for
addition, much of GPEC's efforts gpec org will incorporate rich media, key decision-makers while helping '
have enjoyed national appeal As aggressive Search Engine Marketing to solidify business development Helps These FY11 Metrics
a result, GPEC's earned media and Optimization strategies,and clear transactions.
program hit a record number in calls-to-action,helping pave the way to • Pipeline of qualified prospects
total reach of editorial placements, stronger,longer-term relationships and Big Apple media tour • Pipeline of international prospects
with initiated stories about the a larger body of brand loyalists. Conduct an outbound media tour in • Stakeholder satisfaction with
region and state circulating to well New York City,building on progress business attraction
Go in-depth with microsites made during the Washington, D C. • Reach of editorial placements
over 215 million readers/viewers.
Create a series of industry-specific, executive mission.The main objective -
stand-alone mini websites for use will be to counter the prevalence of ,x • ,
Key outcomes increased prospect as a marketing tool by business negative Arizona stories by conveying ` ',Xp
activity,site-selector support for development. Designed for easy-use by positive news about the region and
economic development tools in site-selectors and chief-level executives state to prominent national and
Arizona,and greater awareness of with built-in trackability,microsites will international media outlets
the region and GPEC's efforts to
improve our business climate
GREATER PHOENIX ECONOMIC COUNCIL 6o2.256.770o WWW.GPEC.ORG ,wirer@GPEC
ae't
't
The active involvement by GPEC stakeholders carves a path for
er►o e our region and state to become world-class and extraordinary.
i
a s eski Stakeholder support enables GPEC to pursue economic
S at, opportunities while allowing investors to participate in key economic
development activities.
Board of Directors Executive Committee Leadership Councils* Ambassadors*
Provides effective oversight of the Acts on behalf of the Board of Directors, Guide CEO on key initiatives, leverage Leverage broad range of professional
organization and helps shape GPEC's advising on strategic direction and professional expertise and connections backgrounds to provide assistance
influence as a regional thought leader. overall performance of annual goals. to further business development and in the areas of regional business-
competitiveness efforts,and support climate improvement and business
Board Committees implementation of programs development activities.
Evaluate progress on audit and
financial responsibilities,monitor board Community Building Consortium*
appointments and compensation of Applies collective commercial real
CEO and staff,serve as estate experience to help capture
sounding board for business development opportunities
marketing activities and increase the region's transactional
capabilities.
Economic Development
Directors Team
Advises CEO and staff on local
economic development trends,offers
insight on pulse of city/town council
and partners with GPEC to
finalize location decisions
*Eligibility determined by investment level or strategic appointment
GREATER PHOENIX ECONOMIC COUNCIL 6o2.256.770o WWW.GPEC.ORG twitter@GPEC
3
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EXHIBIT B
GPEC PERFORMANCE MEASURES
FY 2010-2011
Specific performance targets as established by the GPEC Executive Committee and
Board of Directors.
1. Payroll Generated $128.4M
2. Total Number of Jobs Created 2,475
3. Total Number of High-Wage Jobs 968
4. Average High-Wage Salary $51,554
5. Emerging Tech Assists 8
6. Number of Qualified Prospects 187
7. Number of Qualified International Prospects 16
8. Total Reach of Editorial Placements/Exposures 30M
^ GPEC continues to target high-wage industries (advanced business services, aerospace, life sciences, renewable
energy,high-tech/IT)
Page 1 of 7
EXHIBIT C
TARGETED INDUSTRIES
FY2010-2011
GPEC and our member communities have identified targeted industries on a local and regional level,incorporating
these industries into a regional economic development plan For fiscal year 2010-2011, GPEC continues to target
high-wage industries(advanced business services,aerospace,life sciences,renewable energy,high-tech/IT)
Member communities will target the following
Apache Junction
Business services, environmental technologies research and manufacturing, standard and advanced manufacturing,
regional and corporate centers, medical institutions, mining support facilities, resort/tourist-oriented development,
filmmaking(location shooting)
Avondale
Advanced Business services,renewable energies,BIO/life sciences,advanced manufacturing,high-tech/information
technology,recreation,sports,tourism
Buckeye
Advanced business services (insurance and financial services), bioscience (medical devices and pharmaceuticals),
high tech(data center and
d services),environmental technology/sustainability,
gb t standard manufacturing,medical
Y• and
educational ins
titutions,transportation/distribution
Chandler
Advanced Business Services, corporate/regional headquarters, high-tech electronics and software development,
aerospace/aviation and advanced materials,biosciences and sustainability
Fountain Hills
Advanced business services,life science,high-tech/IT,renewable energy,post-secondary institutions,tourism
Gilbert
Advanced financial/business services, high-tech/software (R&D, data center and services), high-tech/next
generation electronics, aerospace R&D/aviation, bioscience (research, drug development, treatment, medical
diagnosis),corporate/regional headquarters,sustainability(environmental),advanced matenal/plastics
Glendale
Aviation/aerospace; software development, sports and entertainment, high-tech consultants, research and
development, defense, financial services and insurance headquarters, resorts, healthcare and medical services,
engineering and architectural
Goodyear
Advance financial/business services;high-tech electronics and software development, aerospace/aviation,advanced
materials, biosciences (treatment, medical diagnostics, research) and senior industries, food, fiber and natural
products,transportation/distribution,standard manufacturing,environmental technology;sustainability
Maricopa(City)
Business services and software, high-tech electronics, aerospace and advanced materials, agri-bio,
transportation/d►stnbution,standard manufacturing,environmental technology
Maricopa County
Food,fiber and natural products,transportation/distribution,standard manufacturing,environmental technology
Mesa
Primary Target Industries Healthcare, Education, Aerospace and Tourism
Secondary target industries Advanced business services, regional and corporate centers,environmental technology,
research&development,bioscience,sustainability
Page 2 of 7
Peoria
Business services, information technology, healthcare technology and advanced medical services, educational
institutions,standard manufacturing,environmental technology
Phoenix
Business services and software,high-tech electronics,aerospace/aviation,advanced materials,bioscience and senior
industries, food, fiber and natural products, transportation/distribution; advanced manufacturing, standard
manufacturing,environmental,sustainability
Queen Creek
Aerospace and aviation, health and wellness, advanced financial/business services, arts, culture and experience,
education
Scottsdale
Advanced business services (financial services), bioscience (research, drug development, treatment, medical
products),high-tech/software,sustainability(environmental),corporate/regional headquarters
Surprise
Environmental technology, advanced medical services, biotech, education and healthcare, transportation and
distribution
Tempe
Advanced business services(financial services), high tech/software(R&D,data center and services),high-tech/next
generation electronics, aerospace R&D/aviation, bioscience (research, drug development, treatment, medical
diagnostics), corporate/regional headquarters, sustainability (environmental), advanced matenals/plastics, senior
industries
Tolleson
Aerospace and advanced materials, food, fiber and natural products, transportation/distnbution, standard
manufacturing,environmental technology,sustainability
Wickenburg
Transportation/ distribution, standard manufacturing, environmental technology, food, fiber & natural products,
advanced business services
Page 3 of 7
EXHIBIT D
FY 2010-2011
REPORTING MECHANISM FOR CONTRACT FULFILLMENT
Monthly Activity Report- Month, Year
�I ^
Business Attraction Performance Metrics.
GPEC Progress Towards Goals
Annual Contract Actual Goal %of
Targeted Opportunities Goal YTD YTD Goal YTD
PAYROLL GENERATED(MILLIONS)
NUMBER OF JOBS
NUMBER OF HIGH-WAGE JOBS
AVERAGE HIGH WAGE SALARY
EMERGING TECHNOLOGY ASSISTS
QUALIFIED PROSPECTS
INTERNATIONAL PROSPECTS
TOTAL REACH OF EDITORIAL PLACEMENTS
GPEC continues to target high-wage industries (advanced business services, aerospace, life sciences, renewable
energy,high-tech/IT)
KEY BUSINESS ATTRACTION ACTIVITIES AND OTHER GPEC ACTIVITIES
Page 4 of 7
oiN
EXHIBIT E
INSURANCE REQUIREMENTS
The City's insurance requirements are minimum requirements for this Agreement and
in no way limit the indemnity covenants contained in this Agreement The City in no way
warrants that the minimum limits required of GPEC are sufficient to protect GPEC from
liabilities that might arise out of this Agreement for GPEC, its agents, representatives,
employees or Contractors and GPEC is free to purchase such additional insurance as may
be determined necessary.
A. Minimum Scope and Limits of Insurance. GPEC shall provide coverage at least
as broad as the categories set forth below with limits of liability in amounts
acceptable to the City.
1. Commercial General Liability - Occurrence Form
(Form CG 0001, ed. 10/93 or any replacements thereof)
General Aggregate/per Project
Products-Completed Operations Aggregate
Personal & Advertising Injury
Each Occurrence
Fire Damage(Any one fire)
Directors and Officers
Medical Expense (Any one person) Optional
2. Automobile Liability - Any Auto or Owned, Hired and Non-Owned
Vehicles (Form CA 0001, ed 12/93 or any replacement thereof) Combined
Single Limit Per Accident for Bodily Injury and Property Damage
3. Workers' Compensation and Employers' Liability
Workers' Compensation Statutory
Employers'Liability
B. Self-insured Retentions. Any self-insured retentions must be declared to and
approved by the City If not approved, the City may request that the insurer
reduce or eliminate such self-insured retentions with respect to City, its officers,
officials, agents, employees and volunteers
Page 5 of 7
C. Other Insurance Requirements. The policies are to contain, or be endorsed to
contain, the following provisions
1. Commercial General Liability
a The City, its officers, officials, agents, employees and volunteers are
to be named as additional insureds with respect to liability ansing out of
activities performed by or on behalf of GPEC, including the City's general
supervision of GPEC, products and completed operations of GPEC, and
automobiles owned, leased, hired or borrowed by GPEC.
b GPEC's insurance shall include broad form contractual liability
coverage
c The City, its officers, officials, agents, employees and volunteers
shall be additional insureds to the full limits of liability purchased by
GPEC, even if those limits of liability are in excess of those required by
this Agreement.
d. GPEC's insurance coverage shall be primary insurance with respect
to City, its officers, officials, agents, employees and volunteers. Any
insurance or self-insurance maintained by City, its officers, officials,
employees or volunteers shall be in excess of GPEC's insurance and shall
not contnbute to it
e. GPEC's insurance shall apply separately to each insured against
whom claim is made or suit is brought, except with respect to the limits of
the insurer's liability.
eiN
f. Coverage provided by GPEC shall not be limited to the liability
assumed under the indemnification provisions of this Agreement
g The policies shall contain a waiver of subrogation against City, its
officers, officials, agents, employees and volunteers for losses ansing from
work performed by GPEC for the City.
2. Workers' Compensation and Employers' Liability Coverage. The
insurer shall agree to waive all nghts of subrogation against City, its
officers, officials, agents, employees and volunteers for any and all losses
arising from work performed by the Contractor for the City.
D. Notice of Cancellation. Each insurance policy required by the insurance
provisions of this Agreement shall provide the required coverage and shall not be
Page 6 of 7
suspended, voided, canceled by either party, reduced in coverage or in limits
except after thirty (30) days' prior written notice has been sent to City at the
address provided herein for the giving of notice Such notice shall be by certified
mail, return receipt requested
E. Acceptability of Insurers. Insurance is to be placed with insurers duly licensed
or approved unlicensed companies in the State of Arizona and with a "Best's"
OIN rating of not less than A-•VII City in no way warrants that the above required
minimum insurer rating is sufficient to protect GPEC from potential insurer
insolvency.
F. Verification of Coverage GPEC shall furnish City with Certificates of
Insurance (ACORD form or equivalent approved by City) and with original
endorsements effecting coverage as required by this Agreement The certificates
and endorsements for each insurance policy are to be signed by a person
authorized by that insurer to bind coverage on its behalf Any policy
endorsements that restrict or limit coverage shall be clearly noted on the
Certificate of Insurance
All certificates and endorsements are to be received and approved by City before
work commences Each insurance policy required by this Agreement must be in
effect at or prior to commencement of work under this Agreement and remain in
effect for the duration of the project
All certificates of insurance required by this Agreement shall be sent directly to
City at the address and in the manner provided in this Agreement for the giving of
notice City's Agreement/Agreement number, GPEC's name and description of the
Agreement shall be provided on the Certificates of Insurance. City reserves the
right to require complete certified copies of all insurance policies required by this
Agreement, at any time
G. Approval During the term of this Agreement, no modification may be made to
any of GPEC's insurance policies which will reduce the nature, scope or limits of
coverage which were in effect and approved by the City prior to execution of this
Agreement.
Page 7 of 7
•
Investing in GPEC I City of Apache Junction
Community Benefits Report
The Greater Phoenix Economic Council (GPEC) is a performance-driven, public-private partnership. GPEC
partners with the City of Apache Junction, Mancopa County, 17 other communities and 140 private-sector
investors to promote the region's competitive position and attract quality jobs that enable strategic economic
growth and provide increased tax revenue for Apache Junction.
Apache Junction Revenue Return (3-year trend): 4:1
GPEC and our partners help Apache Junction Investment
increase the quality and Funding Request for FY11: $18,469
quantity of transactions in the (MAG 2009 Population—with 15%reduction in funding)
region by:
Current Funding for FY10 $20,671
• Marketing industry- (MAG 2008 Population—with 5% reduction in funding)
specific business cases to
showcase our competitive
advantages.
• Expanding prospecting Driven Results
activities in California and
other domestic markets. The City of Apache Junction benefits from site location projects and
GPEC activities that occur across the region
• Securing international • Economic development projects create value by generating public
investment. and private revenues.
• Commute patterns and retail studies show that employees of
• Capturing opportunities in `locates' live and spend their incomes in all Greater Phoenix
emerging technology communities. Thus, when a company selects a Greater Phoenix
around solar and location, all communities benefit with increased tax revenues
healthcare. • 106 jobs region-wide' for Apache Junction residents from GPEC-
assisted locates
• Connecting prospects with
local R&D expertise.
• Addressing gaps in the
market such as Return on Investment(3-year trend)
speculative buildings,
technology parks and • $4 of direct revenue2 for every$1 invested.
accelerators, and venture
capital. • $9 of total revenue3 for every$1 invested.
• $4.3 million in new consumer spending' generated by employed
Apache Junction residents. An addition of$4 created by multiplier
This report summarizes the effects, results in total consumer spending of$8.3 million
significant benefits and return
on investment GPEC delivers • $256,795 in new Apache Junction direct revenues'(boosted to
to the City of Apache Junction $298,912 when including related multiplier effects of$555,707).
and this region.
'Revenue estimates are from the Greater Phoenix Consensus Impact Model.In 1999,GPEC and
our members developed the region's first-ever consensus-based revenue and economic impact
model Based on nationally accepted multiplier data provided by IMPLAN the model is customized to
calculate economic and revenue benefits for GPEC s members and the State of Arizona Alp!
2lncludes property,sales and utility taxes,as well as state-shared and other local revenues
3lnciudes direct revenues plus those generated by related supplier and consumer jobs GREATER PHOENIX
ECONOMIC COUNCIL
Regional Results Summary
FY10* FY09 5 Year Total
Payroll Generated $77.9M $60 4M $852 6M
Jobs 2,134 1,300 18,595
High-wage Jobs 472 869 11,391
Average Salary $36,504 $46,442 $45,850
Qualified Prospects 163 198 853
Earned Media Reach 331 6M 92.9M 486 2M
Assisted Locates 13 15 96
Capital Investment $114 2M $1359.9M $5.58
*Through April2010
Targeted Opportunities
Apache Junction advances GPEC's mission of attracting quality
companies to the region by
• Responding to'E-Track'prospect requests.
• Participating in prospect community visits
• Hosting ExecuTours,tailored events for high-level decision-
makers
• Prospecting at trade shows,conferences and sales missions
to expand the project pipeline
Competitive Intelligence
GPEC offers Apache Junction access to unique tools and expertise:
• Comprehensive demographic, labor,targeted industry
information and marketing assistance
• CoStar real estate database
• MetroComp operating cost-comparison software for 50 markets.
• Community Building Consortium
• Greater Phoenix Consensus Impact Model analysis
• Community Partnership Program.
Community Leadership
..� Leadership is critical to ensuring the success of your community, GPEC and the region's economic vitality
Engagement Opportunity Apache Junction involvement
GPEC Board of Directors Jeff Serdy
Economic Development Directors Team(EDDT) Steve Filipowicz
GPEC Next
Operating as a more comprehensive and innovative practice,GPEC Next pursues opportunities with
greatest potential for the region through deeper collaboration with our stakeholders,communities and
partners. By integrating international attraction and an emerging technologies focus with GPEC's core
domestic competency, we will satisfy the market's needs for a stronger, better, proactive regional
economic development organization GPEC Next will achieve a thorough understanding of our
competitiveness, realize a streamlined, direct-selling approach to competitor and global markets, and
make dynamic improvements to the region's business climate.
ty ACtr
0 Cityof-Apache junction
0
Home of the .Superstition Mountains
�arzaNt'
8 Print
TO: City Manager's Office
FROM: Spencer Paden, Library Manager
DATE: August 17, 2010
Agenda Type . Regular Agenda
Council Priority Focus Area: Additional Item Outside Scope of Identified Council Priorities
TITLE OF AGENDA ITEM:
Consideration of Proposed Resolution No. 10-33, authorizing the City to enter into an agreement with the Arizona Early
Childhood Development and Health Board's Final Regional Partnership Council for Fiscal Year 2010-2011 First Things First
grant funds; and authorizing and directing staff to take all steps necessary to carry out the purpose and intent of this
resolution.
ACTION REQUESTED:
Recommendation for Approval
DISCUSSION/BACKGROUND INFORMATION:
The Apache Junction Public Library was recently offered grant funds to implement an early childhood development program
through the Arizona Early Childhood Development and Health Board (also known as "First Things First") and in collaboration
with the Pinal Regional Partnership Council. This program will allow the city to expend up to $300,000 for personnel,
equipment, phones, books, laptops, incentives,training, supplies, office supplies and materials, a mobile learning van,
advertising and marketing activities
Resolution No 10-33 authorizes the mayor to execute the grant agreement and allows for city staff to implement the grant
requirements.
FISCAL IMPACT:
Budgeted Expenditure
OPTIONS/ALTERNATIVES.
RECOMMENDATION.
Approval
ATTACHMENTS:
Click to download
0 Staff Memo
0 Resolution No. 10-33
13 First Things First Agreement
Date August 5, 2010
MEMO TO Honorable Mayor and Members of the City Council
MEMO THROUGH Bryant Powell,Assistant City Manager
MEMO FROM Spencer Paden,Library Manager
RE First Things First Grant Agreement GRA-RC019-11-0088-01
We applied for a grant with the Pinal Regional Partnership Council, Early Childhood Development and
Health Board (First Things First), in April, 2010 The grantor came back to the Library and indicated an
interest in our concept and wanted to negotiate the terms of a grant agreement The grant amount for
the first year is$300,000,the most that could be applied for under this grant opportunity
The Apache Junction Public Library's"First Things First Fun Van" program will bring a portable early
literacy learning environment to multiple locations across Pinal County to serve families with children
ages 0-5 The program will utilize curriculum developed by Parents as Teachers, an Even Start
organization devoted to assisting parents in fostering optimal development in children The courses
focus on providing community-based early literacy instruction to families The Fun Van will visit seven
primary"hubs" in Pinal County, including Apache Junction
The funding will be used for personnel and contracted services(approximately$150,000) most of which
will be acquired through State contract (#EPS070043), a bookmobile(approximately$100,000),and the
remainder will be used for materials,training,travel, and other expenses associated with the grant
The grant period is from August 1, 2010 through July 1, 2011 This agreement is renewable for two(2)
additional twelve (12) month extensions, based on satisfactory performance and continued available
funding This grant is subject to typical grant auditing requirements
RESOLUTION NO. 10-33
A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF
APACHE JUNCTION, ARIZONA, AUTHORIZING THE CITY TO ENTER
INTO AN AGREEMENT WITH THE ARIZONA EARLY CHILDHOOD
DEVELOPMENT AND HEALTH BOARD' S PINAL REGIONAL PARTNERSHIP
COUNCIL FOR FISCAL YEAR 2010-2011 FIRST THINGS FIRST
GRANT FUNDS; AND AUTHORIZING AND DIRECTING STAFF TO TAKE
ALL STEPS NECESSARY TO CARRY OUT THE PURPOSE AND INTENT
OF THE GRANT
WHEREAS, in November 2006, Arizona voters passed
Proposition 203, a citizen's initiative to provide funding for
quality early childhood development, health, care and education,
and
WHEREAS, with its passage, the proposition created a new
state-level board known as the Arizona Early Childhood
Development and Health Board (the "Board") , and
WHEREAS, the Board subsequently adopted the name "First
Things First" as a reference to the voter-enacted initiative;
and
WHEREAS, in the spring of 2008, 31 regional partnership
councils were appointed to represent and serve children,
families and communities throughout the state, to assess the
needs of individual communities, and to administer funds to
communities, and
^ WHEREAS, the Apache Junction Public Library is interested
in securing grant funds to expand existing early language and
literacy programs, create new early literacy, language and child
development programs, hire temporary personnel, and purchase a
van and related equipment necessary to initiate and operate a
portable early literacy learning program; and
WHEREAS, the parties have crafted a written agreement which
sets forth the conditions for such arrangement
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COUNCIL OF THE CITY OF APACHE JUNCTION ARIZONA, AS FOLLOWS .
1) The Mayor and City Council approve the attached grant
agreement (Grant No GRA-RC019-11-0088-01) between the
RESOLUTION NO 10-33
PAGE 1 OF 2
e1 emN
Arizona Early Childhood Development and Health Board, the
Final Regional Partnership Council, and the Apache Junction
Public Library.
2) The Mayor is hereby authorized to sign the agreement on
behalf of the City
3) The City Manager or his designee is authorized and directed
to take all steps necessary to carry out the purpose and
intent of the grant, including but not limited to• hiring
of personnel, equipment purchases including a mobile
resource van and associated accessories, phones, books,
laptops, incentives, training, supplies, office supplies
and materials, and advertising and marketing activities
PASSED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF
APACHE JUNCTION, ARIZONA, THIS DAY OF
2010 .
SIGNED AND ATTESTED TO THIS DAY OF , 2010
JOHN S INSALACO
Mayor
ATTEST .
KATHLEEN CONNELLY
City Clerk
APPROVED AS TO FORM:
RICHARD J. STERN
City Attorney
RESOLUTION NO. 10-33
PAGE 2 OF 2
GRANTEE AGREEMENT
G RA-RC019-11-0088-01
between the
.•. Pinal Regional Partnership Council,
Arizona Early Childhood Development and Health Board
(First Things First)
and the
City of Apache Junction Public Library
THIS AGREEMENT is made as of the 1st day of September 2010, by and between CITY OF APACHE
JUNCTION, ARIZONA, an Arizona municipal corporation through its Public Library(GRANTEE) and Arizona
Early Childhood Development and Health Board (First Things First),the Pinal Regional Partnership
Council(GRANTOR) GRANTEE and GRANTOR are sometimes referred to herein collectively as the
"Parties," or individually as a "Party"
RECITALS
WHEREAS, A R S Title 8, Chapter 13,Article 3 charges the Arizona Early Childhood Development and
Health Board (also known as First Things First),the Pinal Regional Partnership Council with the
responsibility of administering funds
1 In November 2006,Arizona voters passed Proposition 203, a citizen's initiative to provide
funding for quality early childhood development, health, care and education.
2 With its passage,the proposition created a new state-level board known as the Arizona Early
Childhood Development and Health Board (the`Board"),and the Board subsequently adopted the
name "First Things First" as a reference to the voter-enacted initiative
3 In the spring of 2008,31 regional partnership councils were appointed to represent and serve
children,families and communities throughout the state,to assess the needs of individual communities,
and to administer funds to communities
4 Pursuant to A R S. §8-1171,the Board and the Pinal Regional Partnership Council are charged
with the responsibility of administering grant funds pertaining to early childhood development and
health programs
5 GRANTEE is interested in securing grant funds to expand existing early language and literacy
programs, create new early literacy, language and child development programs, hire temporary
personnel, and purchase a van and related equipment necessary to initiate and operate a portable early
literacy learning program
6 The Parties desire to set forth the terms and conditions of the grant as set forth below
G RA-RC019-11-0088-01
Page 1 of 52
Aft, 4.1krak
PURPOSE OF AGREEMENT
The purpose of this Agreement is to specify the responsibilities and procedures for the
GRANTEE's role in administering Arizona Early Childhood Development and Health Board grant
funds
II. TERM OF AGREEMENT,TERMINATION AND AMENDMENTS
This Agreement shall become effective on September 1,2010 and shall terminate on June 30,
2011. This agreement is renewable for two(2) additional twelve (12) month extensions, based
on satisfactory performance and continued available funding
III DESCRIPTION OF SERVICES
The GRANTEE shall provide the following services for the GRANTOR as approved and
summarized below.
A Expand the capacity of existing early language and literacy programs, or create new early
literacy, language,and child development programs to provide literacy development
supports and services to young children and their families in their communities
B. Implement the program as described in the Scope of Work, Exhibit A,the Response to the
Scope of Work, Exhibit B, and the Standards of Practice, Exhibits C and D
C Collect and report data in accordance with Performance Measures, Exhibit E
D Agencies and Departments implementing FTF programming are required to coordinate and
collaborate with all FTF grant recipients See Exhibit F, Coordination
IV MANNER OF FINANCING
The GRANTOR shall.
a) Provide up to$300,000 to GRANTEE for services provided under Paragraph Ill
b) Payment made by the GRANTOR to the GRANTEE shall be on a reimbursement basis only
and is conditioned upon receipt of applicable,accurate and complete reimbursement
documents to be submitted by the GRANTEE via the First Things First FTF on-line grants
management system Final payment will be contingent upon receipt of all fiscal and .�.
programmatic reports required of the GRANTEE under this Agreement
c) Prior to processing payment, a review of submitted quarterly program narratives and data
submission reports will be conducted as well as a review of any other required submission of
programmatic information by the GRANTOR to ensure programmatic requirements have been
fulfilled Timely submission of these reports is also required for payment
V. FISCAL RESPONSBILITY
It is understood and agreed that the total amount of the funds used under this Agreement shall
be used for the Project(s) and Scope of Work outlined in this Agreement Therefore, should the
project not be completed, be partially completed,or be completed at a lower cost than the
original budget called for,the amount reimbursed to the GRANTEE shall be for only the amount
of dollars actually spent by the GRANTEE For any funds received under this Agreement for
which expenditure is disallowed by an audit exception by the GRANTOR,the State,or Federal
government,the GRANTEE shall reimburse said funds directly to the GRANTOR immediately
G RA-R C019-11-0088-01
Page 2 of 52
VI. FINANCIAL AUDIT
GRANTEE agrees to terms specified in A R S §§35-214 and 35-215
In addition, in compliance with the Federal Single Audit Act(31 U S C par,7501-7507), as
amended by the Single Audit Act Amendments of 1996 (P L 104 to 156), GRANTEE must have an
... annual audit conducted in accordance with Office of Management and Budget (OMB) Circular
#A-133 ("Audits of States, Local Governments,and Non-profit Organizations") if GRANTEE
expends more than$500,000 from federal awards/dollars, a copy of the GRANTEE'S audit report
for the previous fiscal year must be submitted to the GRANTOR for review within thirty(30)
calendar days of signing this Agreement Otherwise the annual audit review/statement must be
provided to the GRANTOR within thirty(30)calendar days
VII. Orientation
A mandatory Orientation Meeting will be scheduled during the first quarter after awards are
made and will provide all awarded grantees the information required to manage the contract
VIII Capital Expenditures.
Items over$5,000 with a life of more than one(1)year are allowable First Things First has
established the following guidelines for capital expenditures
a) GRANTEE will need to demonstrate strong justification to support the needs within a region,
and in the case for facilities with matching funds,the GRANTEE's response will include costs
for such items All of the following should be demonstrated in the GRANTEE's response to
the Scope of Work
b) Evidence of strong on-going support from the community for the capital improvement
c) Description of how funding such capital improvement will enable the region to reach their
pre-determined measurable outcomes
..... d) What funds will be available to sustain the benefits of the capital request if approved
e) Description of other attempts to meet this need and narrative that describes how no other
resources exist(other than matching funds) in the community to meet this need
f) Description of the anticipated possible ownership and maintenance for the capital asset
should the entity no longer utilize the asset for the purposes for which funding support was
approved by the Board
g) Justification of how it is expected that sustainability and operational resources are available
after the life of this grant award
h) Description of the amount and source of 50 percent matching funds for specific capital
requests to First Things First that includes the purchase of property or new construction,
major renovation or remodeling to existing property
G RA-RC019-11-0088-01
Page 3 of 52
i) All grantees will be required to submit a copy of an annual independent audit reviews
submitted to First Things First
The Board may require a deed or title restriction requiring repayment of any funds used for a
capital expenditure in the event of the disposal of the asset.
IX. DEBARMENT CERTIFICATION
The GRANTEE agrees to comply with the Federal Debarment and Suspension regulations as
outlined in the"Certification Regarding Debarment,Suspension, Ineligibility and Voluntary
Exclusion—Lower Tier Covered Transactions"
X. FUNDS MANAGEMENT
The GRANTEE must maintain funds received under this Agreement in separate ledger accounts
and cannot mix these funds with other sources GRANTEE must manage funds according to
applicable regulations for administrative requirements,costs principles and audits
The GRANTEE must maintain adequate business systems to comply with State of Arizona
requirements The business systems that must be maintained are
• Financial Management
• Procurement
• Personnel
• Property
• Travel
A system is adequate if it is 1)written; 2)consistently followed—it applies in all similar
circumstances,and 3)consistently applied—it applies to all sources of funds. Rates for mileage,
lodging and meals are limited to the rates established by the State of Arizona Travel Policy
(http//gao az gov/travel/default asp)
Xl. REPORTING REQUIREMENTS
Regular reports by the GRANTEE shall include.
Programmatic,Data Submission, and Financial Reports
1. The GRANTEE shall provide quarterly program narrative&evaluation data reports to the
GRANTOR within twenty(20)working days of the last day of the quarter in which
services are provided. Reporting is submitted via the First Things First on-line grants
management system and shall contain such information as deemed necessary by the
GRANTOR
a Quarterly Programmatic Narrative&Data Submission Reports are due.
i Period.September 1,2010—September 30,2010
Due. October 20,2010
n Period October 1,2010—December 31,2010
Due January 20,2011
iii. January 1,2010—March 31,2011
Due. April 20,2011
GRA-RC019-11-0088-01
Page 4 of 52
iv April 1,2010—June 30,2011
Due July 20, 2011
v The final programmatic report as submitted shall be marked FINAL
b Financial Reimbursement Reports
i The GRANTEE shall provide, as frequently as monthly but not less than
quarterly, requests for reimbursement Reimbursement requests shall be
submitted using the First Things First online grants management system known
as Partners and Grant Management System (PGMS). This submission includes a
basic line item ledger the detail the type of expense relating to the approved
line item budget and validates approved staffing assigned to the project,travel
is within the approved state rate limitation, and other line item budget
expenditure details.
ii The GRANTEE shall submit a final reimbursement request for expenses
obligated prior to the end of the termination of this Agreement no more than
thirty(30)calendar days after the end of the Agreement Requests for
reimbursement received later than the thirty(30)calendar days after the
Agreement termination will not be paid. The final reimbursement request as
submitted shall be marked FINAL
All reports shall be submitted to the contact person designated in Paragraph XLV, NOTICES,of
this Agreement
XII. ASSIGNMENT AND DELEGATION
GRANTEE may not assign any rights hereunder without the express, prior written consent of
both parties
XIII. AMENDMENTS
Any change in this Agreement including but not limited to the Description of Services and
budget described herein,whether by modification or supplementation, must be accomplished
by a formal written Agreement amendment signed and approved by and between the duly
authorized representative of the GRANTEE and the GRANTOR
Any such amendment shall. 1)specify an effective date;2)specify any increases or decreases in
the amount of the GRANTEE's compensation if applicable, 3) be titled as an "Amendment",and
4) be signed by the parties identified in the preceding sentence The GRANTEE expressly and
explicitly understands and agrees that no other method of communication, including any other
document, correspondence, act, or oral communication by or from any person,shall be used or
construed as an amendment or modification or supplementation to this Agreement
XIV. SUBCONTRACTORS
The GRANTEE may enter into written subcontract(s)for performance of certain of its functions
under the contract in accordance with terms established in the State of Arizona procurement
policy
G RA-R C019-11-0088-01
Page 5 of 52
The GRANTEE agrees and understand that no subcontract that the GRANTEE enters into with
respect to performance under this Agreement shall in any way relieve the GRANTEE of any
responsibilities for performance if its duties The GRANTEE shall give the GRANTOR immediate
notice in writing by certified mail of any action or suit filed and prompt notice of any claim made
against the GRANTEE by any subcontractor or vendor which in the opinion of the GRANTEE may
result in litigation related in any way to the Agreement with the GRANTOR.
XV. OFFSHORE PERFORMANCE OF WORK PROHIBITED
Due to security and identity protection concerns, all services under this Agreement shall be
performed within the borders of the United States All storage and processing of information
shall be performed within the borders of the United States. This provision applies to work
performed by subcontractors at all tiers.
XVI PROHIBITION ON GOVERNMENT CONTRACTS
Pursuant to A R S § 35-393 06,the GRANTEE certifies that it does not have business operations
in either Sudan or Iran
XVII. AGREEMENT RENEWAL
This Agreement shall not bind nor purport to bind the GRANTOR for any contractual
commitment in excess of the original Agreement period
XVIII RIGHT TO ASSURANCE
If the GRANTOR in good faith has reason to believe that the GRANTEE does not intend to, or is
unable to perform or continue performing under this Agreement,the GRANTOR may demand in
writing that the GRANTEE give a written assurance of intent to perform Failure by the GRANTEE
to provide written assurance within the number of days specified in the demand may, at the
GRANTOR's option, be the basis for terminating this Agreement under the terms of this
Agreement or other rights and remedies available by law
XIX. CANCELLATION FOR CONFLICT OF INTEREST
The GRANTOR or the GRANTEE may, by written notice cancel this Agreement without penalty or
further obligation pursuant to A R S §38-511 if any person significantly involved in initiating,
negotiating,securing, drafting or creating the Agreement on behalf of the State or its
subdivisions(unit of local government) is an employee or agent of any other party in any
capacity or a consultant to any other party to the Agreement with respect to the subject matter
of the Agreement Such cancellation shall be effective immediately upon receipt of written
notice from the GRANTOR or the GRANTEE, unless the notice specifies a later time
XX. THIRD PARTY ANTITRUST VIOLATIONS
GRANTEE assigns to the State of Arizona, GRANTOR any claim for overcharges resulting from
antitrust violations to the extent that such violations concern materials or services supplied by
third parties to GRANTEE toward fulfillment of this Agreement.
XXI. AVAILABILITY OF FUNDS
Every payment obligation of the GRANTOR under this Agreement is conditioned upon the
availability of funds appropriated or allocated for the payment of such obligations If the funds
are not allocated and available for the continuance of this Agreement,the GRANTOR may
terminate this Agreement at the end of the period for which funds are available. No liability
G RA-RC019-11-0088-01
Page 6 of 52
shall accrue to the GRANTOR in the event this provision is exercised, and the GRANTOR shall not
be obligated or liable for any future payments or for any damages as a result of termination
under this paragraph, including purchases and/or contracts entered into by the GRANTEE in the
execution of this Agreement.
XXII FORCE MAJEURE
.•. If either party hereto is delayed or prevented from the performance of any act required in this
Agreement due to acts of God, strikes, lockouts, labor disputes, civil disorder, or other causes
without fault and beyond the control of the party obligated, performance of or payment for
such act will be excused for the period of the delay.
XXIII. ARBITRATION
This agreement is subject to arbitration to the extent required by A R S § 12-1518
XXIV GOVERNING LAW AND CONTRACT INTERPRETATION
a) This Agreement shall be governed and interpreted in accordance with the laws of the State
of Arizona.
b) This Agreement is intended by the parties as a final and complete expression of their
agreement No course of prior dealings between the parties and no usage of the trade shall
supplement or explain any terms in this document
c) Either party's failure to insist on strict performance of any term or condition of the
Agreement shall not be deemed a waiver of that term or condition even if the party
accepting or acquiescing in the nonconforming performance knows of the nature of the
performance and fails to object
XXV. ENTIRE AGREEMENT
This Agreement and its Attachments/Exhibits constitute the entire Agreement between the
parties hereto pertaining to the subject matter hereof and may not be changed or added to
except by a writing signed by all parties hereto in conformity with Section X Reporting
Am. Requirements of this Agreement, provided, however,that the GRANTOR shall have the right to
immediately amend this Agreement so that it complies with any new legislation, laws,
ordinances,or rules affecting this Agreement All prior and contemporaneous agreements,
representations,and understandings of the parties,oral,written, pertaining to the subject
matter hereof, are herby superseded or merged herein.
XXVI. RESTRICTIONS ON LOBBYING
The GRANTEE shall not use funds made available to it under this Agreement to pay for,
influence,or seek to influence any officer or employee of a State, Local or Federal government
XXVII LICENSING
The GRANTEE, unless otherwise exempted by law, shall obtain and maintain all licenses, permits
and authority necessary to perform those acts it is obligated to perform under this Agreement
XXVIII. NON-DISCRIMINATION
The GRANTEE shall comply with all state and federal equal opportunity and non-discrimination
requirements and conditions of employment, including the Americans with Disabilities Act, in
GRA-RC019-11-0088-01
Page 7 of 52
accordance with A R S Title 41,Chapter 9,Article 4 and Executive Order 2009-09, which
mandates that all persons, regardless of race, color, religion,sex, age, national origin, disability
or political affiliation,shall have equal access to employment opportunities and all applicable
provisions and regulations relating to Executive Order No 13279—Equal Protection of the Laws
for Faith-based and Community Organizations
XXIX. SECTARIAN REQUESTS
Funds disbursed pursuant to this Agreement may not be expended for any sectarian purpose or
activity, including sectarian worship or instruction in violation of the United States or Arizona
Constitutions
XXX. SEVERABILITY
The provisions of this Agreement are severable Any term or condition deemed illegal or invalid
shall not affect any other term or condition of the Agreement
XXXI. ADVERTISING AND PROMOTION OF AGREEMENT
The GRANTEE shall not advertise or publish information for commercial benefit concerning this
Agreement without the written approval of the GRANTOR
XXXII. OWNERSHIP OF INFORMATION, PRINTED AND PUBLISHED MATERIAL
The GRANTOR reserves the right to review and approve any publications and/or media funded
or partially funded through this Agreement All publications funded or partially funded through
this Agreement shall recognize the GRANTOR, and GRANTOR shall have full and complete rights
to reproduce, duplicate,disclose, perform, and otherwise use all materials prepared under this
Agreement
The GRANTEE agrees that any report, printed matter,or publication (written,visual, or sound,
but excluding press releases, newsletters, and issue analyses) issued by the GRANTEE describing
programs or projects funded under this agreement in whole or in part with First Things First
funds and shall follow the protocol and style guide provided by First Things First
XXXII!. CLOSED-CAPTIONING OF PUBLIC SERVICE ANNOUNCEMENTS
Any television public service announcement that is produced or funded under this agreement in
whole or in part by the GRANTEE shall include closed captioning of the verbal content of such
announcement
XXXIV. INDEMNIFICATION
Indemnification Language for Public Agencies ONLY Each party(as 'indemnitor')agrees to
indemnify,defend, and hold harmless the other party(as 'indemnitee")from and against any
and all claims, losses, liability, costs, or expenses (including reasonable attorney's fees)
(hereinafter collectively referred to as 'claims') arising out of bodily injury of any person
(including death) or property damage but only to the extent that such claims which result in
vicarious/derivative liability to the indemnitee, are caused by the act,omission, negligence,
misconduct,or other fault of the indemnitor, its' officers, officials,agents,employees, or
volunteers "
XXXV. INSURANCE REQUIREMENTS
G RA-RC019-11-0088-01
Page 8 of 52
GRANTEE and subcontractors shall procure and maintain until all of their obligations have been
discharged, including any warranty periods under this Contract, are satisfied, insurance against
claims for injury to persons or damage to property which may arise from or in connection with
the performance of the work hereunder by the Grantee, his agents, representatives, employees
or subcontractors
In the event the GRANTEE or sub-contractor(s) is/are a public entity,then the Insurance
Requirements shall not apply. Such public entity shall provide a Certificate of Self-Insurance If
the GRANTEE or sub-contractor(s) is/are a State of Arizona agency, board,commission,or
university, none of the above shall apply
XXXVI CONFIDENTIALITY OF RECORDS
The GRANTEE shall establish and maintain procedures and controls that are acceptable to the
GRANTOR for the purpose of assuring that no information contained in its records or obtained
from the State of Arizona or from a subcontractor under this Agreement shall be used by or
disclosed by it, its agents,officers, or employees, except as required,to efficiently perform
duties under the Agreement GRANTEE also agrees that any information pertaining to individual
persons shall not be divulged other than to employees or officers of the GRANTEE as needed for
performance of duties under this Agreement,unless otherwise agreed to in writing
XXXVII CONFIDENTIALITY OF GRANTEE'S INFORMATION
GRANTEE acknowledges that confidentiality provided in A R S §§41-1505 06 (D)and 41-
1505 07(J) may be waived with the GRANTEE's consent, and GRANTEE consents to a total and
complete waiver of confidentiality In waiving confidentiality,GRANTEE understand and
consents to disclosure of any information submitted to the GRANTOR that concerns the identify,
background,financial status, marketing plans, or trade secrets or any other proprietary
information related to the GRANTEE or any person or organization involved in the project(s),
including the application and supporting materials, unless such information or materials are
clearly marked as "confidential".
XXXVIII TERMINATION
a) The GRANTOR reserves the right to terminate the Agreement in whole or in part due to the
failure of the GRANTEE to comply with any term or condition of the Agreement,to acquire
and maintain all required insurance policies, bonds, licenses and permits or to make
satisfactory progress in performing the Agreement The GRANTOR staff shall provide
written notice of the termination to the GRANTEE
b) The GRANTOR may, upon termination of this Agreement, procure,on terms and in the
manner that it deems appropriate, materials or services to replace those under this
Agreement The GRANTEE shall be liable to the GRANTOR for any excess costs incurred by
the GRANTOR in procuring materials or services in substitution for those due from the
GRANTEE
XXXIX. CONTINUATION OF PERFORMANCE THROUGH TERMINATION
The GRANTEE shall continue to perform, in accordance with the requirements of the
Agreement,up to the date of termination,as directed in the termination notice
XL. PARAGRAPH HEADINGS
G RA-R C019-11-0088-01
Page 9 of 52
The paragraph headings in this Agreement are for convenience of reference only and do not
define, limit, enlarge,or otherwise affect the scope,construction, or interpretation of this
Agreement or any of its provisions
XLI COUNTERPARTS
This Agreement may be executed in any number of counterparts, copies, or duplicate originals
Each such counterpart, copy, or duplicate original shall be deemed an original, and collectively
they shall constitute one agreement.
XLII AUTHORITY TO EXECUTE THIS AGREEMENT
Each individual executing this Agreement on behalf of the GRANTEE represents and warrants
that he or she is duly authorized to execute this Agreement.
XLIII COMPLIANCE WITH FEDERAL IMMIGRATION LAWS AND REGULATIONS
The GRANTEE shall comply with Executive Order 2005-30, which mandates as follows 1)The
GRANTEE shall,and by signing this agreement does, represents that it is in compliance with all
federal immigration laws and regulations; 2)The GRANTEE shall take affirmative action to
ensure that all subcontractors of the Contractor execute similar representation,3)the breach of
any such warranty shall be deemed a material breach of this Contract, subject to monetary
penalties or other penalties up to and including termination of the Contract, and 4)the State
retains the legal right to inspect the papers of any employee who works on the Contract to
ensure that the employer is in compliance with its representation.
XLIV. Legal Arizona Worker
GRANTEE hereby warrants that it will at all times during the term of this Contract comply with
all federal immigration laws applicable to GRANTEE employment of its employees, and with the
requirements of A.R S §23-214(A) (together the"State and Federal Immigration Laws")
GRANTEE shall further ensure that each subcontractor who performs any work for GRANTEE
under this contract likewise complies with the State and Federal Immigration Laws
XLV. NOTICES
Any and all notices, requests, demands or communications by either party to this Agreement, ,^
pursuant to or in connection with this Agreement shall be in writing and shall be delivered in
person or shall be sent by the United States Postal Service,certified mail, return receipt
requested,to the respective parties at the following addresses.
The GRANTEE shall submit notices relative to this Agreement to
First Things First
Attention. Finance
4000 North Central, Suite 800
Phoenix,Arizona 85012
GRANTOR shall address all notices relative to this Agreement to
City of Apache Junction Public Library
1177 N Idaho Rd
Apache Junction, AZ 85119
G RA-RC019-11-0088-01
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XLVI. IN WITNESS WHEREOF
The parties hereto agree to execute this Agreement
FOR AND BEHALF OF FOR AND BEHALF OF THE
City of Apache Junction Public Library Arizona Early Childhood Development
And Health Board
By JOHN S INSALACO Rhian Evans Allvin
Title Mayor Executive Director
Date Date
ATTEST
KATHLEEN CONNELLY
City Clerk
APPROVED AS TO FORM.
RICHARD J STERN
City Attorney
GRA-RC019-11-0088-01
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Attachment A
FIRST THINGS FIRST STANDARD DATA COLLECTION FORM
A. Agency Information:
Program Name(if applicable) First Things First Fun Van a.
Agency Apache Junction Public Library Contact Person Spencer Paden
Address 1177 N Idaho Rd Position Library Manager
Address Email spaden@aicity net
City,State,Zip Apache Junction.AZ 85119 Phone 1-480-474-8570 Fax 1-480-983-4540
County Pinal Employer Identification Number 86-0358590
Agency Classification State Agency County Government _xLocal Government Schools
Tribal Faith Based Other
Have you previously conducted business with First Things First using this EIN? _Y _x_N
If NO,please go to the following website,download the State of Arizona Substitute W-9 Form and submit with your
Application•http.//www.gao.az goy/Vendor/account setup home asp
In which Congressional(Federal)District is your agency? Enter District# 6_
http.//www.azredistricting org(click on Final Maps)
In which Legislative(State)District is your agency? Enter District#_23
http//www azredistricting.org(click on Final Maps)
Approximately how much FEDERAL funding(from a Federal Source)will your organization expend in your current fiscal year?
$500,000
What is your organization's fiscal year-end date? June 30
Accounting Method Cash _x_Accrual
Does your organization undergo an annual independent audit in accordance with OMB Circular A-133? Y
X N
Please provide contact information of the audit firm conducting your audit.
Agency FESTER&CHAPMAN,P.C..CPA'S
Address 4001 N 3rd Street,Suite 275,Phoenix.AZ 8501292086
Phone Number 602-264-3077
B. Proposed Program Information / Description:
Amount requested 5300.000
Service area of proposed program Pinal County
Target population of proposed program•2.500 to 3.000 families
GRA-RC019-11-0088-01
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Number of participants to be served 2,500—3,000 families
Please provide a brief description of the proposed program in one or two paragraphs and this will be the source for a public
description describing the nature of the program being implemented that will be used by First Things First
-"` The Apache Junction Public Library's First Things First Fun Van program will bring a
portable early literacy learning environment to multiple locations across Pinal County to serve
2,500-3,000 families with children ages 0-5 The program will utilize curriculum developed by
Parents as Teachers, an Even Start organization devoted to assisting parents in fostering
optimal development in children The courses focus on providing community-based early
literacy instruction to families with low-educational attainment and low-income The Fun Van
will visit seven primary "hubs" in Pinal County. The first component, Child Development, will be
taught in three sessions, and the second component,Supporting Children's Play, will be taught
in 2 sessions. Each session will be two hours in length and will have three teachers attending to
twelve families in each session The Library will provide the two components in eight series
each. During this grant cycle, the library will provide thirty hours of instruction per week for
forty weeks Set up can be outside or inside in easily accessed locations, such as libraries or
community centers
C Contact Information
First Things First Partner and Grants Management System(PGMS)requires four designated contacts
for contact with First Things First related to this grant(the same person may be assigned to more than
one of the roles,if appropriate)
Main Contact Information—This should be information for the person designated as the Main contact
for this grant award and this person can view all information related to this grant (financial,
programmatic&evaluation in nature) This person will also be the primary contact for First Things First
and should be the person responsible for ensuring the program plan is implemented Primary
correspondence from First Things First will be sent to this person.
Main Contact Person Spencer Paden
Position Library Manager
Address 1177 N Idaho Road
City, State,Zip Apache Junction,Arizona 85119
Email spaden@alcity net
Phone 1-480-474-8570 Fax 1-480-983-4540
G RA-RC019-11-0088-01
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Program Contact Information—This should be information for the person designated as the Program
contact for this grant award and this person can view information related to this grant for program or
evaluation purposes only.
Program Contact Person Tracie Curtis
Position Supervisory Librarian
Address 1177 N Idaho Road
City, State,Zip Apache Junction,Arizona 85119
Email tcurtis@alcity net
Phone 1-480-474-8563 Fax 1-480-983-4540
Financial Contact Information—This should be information for the person designated as the financial
contact for this grant award and this person can view information related to this grant for financial
purposes only.
Financial Contact Person Spencer Paden
Position Library Manager
Address 1177 N Idaho Road
City, State,Zip Apache Junction,Arizona 85119
Email spaden@alcity.net
Phone 1-480-474-8570 Fax 1-480-983-4540
Evaluation Contact Information—This should be information for the person designated as the
Evaluation contact for this grant award and this person can view information related to this grant for
evaluation purposes only
Evaluation Contact Person Tracie Curtis
Position Supervisory Librarian
Address 1177 N Idaho Road
City, State,Zip Apache Junction,Arizona 85119
Email tcurtis@alcity net
G RA-R C019-11-0088-01
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Phone 1-480-474-8563 Fax 1-480-983-4540
In addition,your application may have included information about a collaborating partner/agency
Please replicate this information as many times as necessary to document the participation and
agreement to be involved with the application as a collaborating agency/partner
Collaborator
Agency Pinal County Library District Contact Person Denise Keller
Address 92 West Butte Avenue, Position County Librarian
Address P 0 Box 2974 Email Denise Keller@pinalcountyaz gov
City,State,Zip Florence,AZ 85132 Phone 520-866-6457 Fax520-866-6533
County Pinal
Collaborator
Agency Pinal Gila Community Child Services,Inc. Contact Person Tera Leigh
Address 1750 5 Arizona Blvd Position Site Manager
Address Email Tera.Leigh@PGCCS.org
City,State,Zip Coolidge,AZ 85128 Phone 520-723-5321 Fax 520-723-5321
County Pinal
Collaborator
Agency Self Contact Person Liz Burks
Address 980 N Sunset Road Position Retired Children's Librarian,AJPL
Address Email lizburks@mchsi.com
City,State,Zip Apache Junction,AZ 85119 Phone 480-982-1571
County Pinal
Collaborator
Agency Friends of the Apache Junction Public Library Contact Person Marcia Belzner
Address 1177 N Idaho Road Position FOL Board Member
Address Email
City,State,Zip Apache Junction,AZ 85119 Phone 1-480-474-8563 Fax
County Pinal
G RA-R C 019-11-0088-O 1
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Attachment B
KEY PERSONNEL OVERVIEW*
STAFF MEMBER BACKGROUND AND EXPERTISE OF PERSONNEL
Name To be determined (Please see attached job description)
Title. Fun Van Team Leader ,......
FTE on this 1
project
Name
Title:
FTE on this
project.
Name
Title:
FTE on this
project.
Name
Title:
FTE on this
project
Name
Title.
FTE on this
project
*In addition to this overview, please attach a resume (for current personnel) or a job
description (for positions to be hired)for the key individuals involved in the project. If
awarded and your project experiences changes in staff, notification must be sent to First
Things First. Also, if your are describing a position to be hired,you must send staff
notification and resume to First Things First when the position is filled.
G RA-RC019-11-0088-01
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Attachment C
July 2010—June 2011 Implementatoon Plan
Activities Task Person Date Task Support
Responsible Will be Documentation
Completed/Timeline
Hire 4 team members Advertise the Spencer Paden September Job
positions 2010 descriptions
Auditor
• General
Hire 4 team members Interview applicants Spencer Paden September HR
and hire, Trade Curtis, 2010
new employee Judy Antrim,
orientation and Liz Burks
library orientation
Purchase Purchase Spencer Paden September Quotes
equipment equipment, 2010
phones,books, •
laptops,
Incentives,
Training supplies,
Office supplies
and materials
Purchase van RFP Spencer Paden September Quote
• Logo 2010
Modifications •
Team trained on Confirm dates Parents as September Parents As
curriculum and and Teachers 2010 Teachers
program travel documentation
Community Confirm locations Team Leader September,2010 FTF Planning
Meetings, • and times of Document
Finalize programs
Locations •
Advertising Create flyer,poster Team Leader September,2010 Quote
^ (newspaper ads) Ad, December 2010
contact • March 2011
newspapers
News releases, Team Leader Continuous FTF Planning
cable,web,social Document
Marketing •
networks
•
connect with
non profits&
faith based •
organizations
•
Commence Present programs • FTF Fun Van Team September 2010 Parents as
June 30,2011 Teachers
Curriculum
Monthly FTF Meetings Attend monthly Team Leader September,2010- FTF RFGA
FTF Meetings June 2011
Community meetings
•
And FTF Fun Van
• Staff meetings
GRA-RC019-11-0088-01
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Attachment D
Funds Requested Page
The Offer must state a firm, fixed total guaranteed not-to-exceed amount of funds requested
for the Grant.
Total Funds Request per Approach Approach
$ 300,000 Community Based Early Literacy Program
0 Health Based Early Literacy Program
Authorized Signature
Date
Job Title Library Manager
./\
G RA-RC019-11-0088-01
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Ala ik
Attachment E
Standard Line Item Budget
While you must use this format,you may reproduce it with Word Processing or Spreadsheet software Limit your budget line
items to the budget categories and to the budget subcategories listed Detail in the budget narrative strengthens justification
of items
Budget period July 1,2010—June 30,2011
Budget Category Line Item Description Requested Funds Total Cost
Al\ PERSONNEL SERVICES Personnel Services Sub Total $
Salaries 1 FT 3 PT 40,020 40,020
EMPLOYEE RELATED EXPENSES Employee Related Expenses Sub Total $
Fringe Benefits or Other ERE 1 FT 3 PT 16 153 16,153
PROFESSIONAL AND OUTSIDE SERVICES Professional&Outside Services Sub Total $
Contracted Services Three part-time(32 hours per 91,544 91 544
week,46 weeks of employment)
using Arizona State Contract for
Early Childhood Development
Teachers(EPS070043)
TRAVEL Travel Sub Total $
In State Travel Gasoline 10 425 11,145
Out of State Travel Trainer expenses 720
AID TO ORGANIZATIONS OR INDIVIDUALS Aid to Organizations or Individuals Sub Total $
Subgrants or Subcontracts to N/A N/A N/A
organizations/agencies/entities
OTHER OPERATING EXPENSES Other Operating Expenses Sub Total $
• Telephones/Communications Services Cell phone 1 year of minutes 125 125
• Internet Access Wireless 800 800
• General Office Supplies Notebook,clear sheets,name 373 373
• Food tags etc N/A N/A
• Rent/Occupancy N/A N/A N/A
• Evaluation(non-contracted&non personnel N/A N/A N/A
expenses) N/A N/A N/A
• Utilities N/A 475 475
• Furniture Folding tables and chairs N/A N/A
• Postage N/A N/A N/A
• Software(including IT supplies) N/A N/A N/A
N/A N/A N/A
• Dues/Subscriptions N/A 6,813 6,813
• Advertising Ads 750 750
Ask • Printing/Copying
paper N/A N/A
• Equipment Maintenance N/A 7,015 7,015
• Professional Development/Staff Training Staff Training N/A N/A
• Conference Workshops/Training Fees for Staff N/A 112901 112901
• Insurance Van,curriculum materials,etc N/A N/A
• Program Materials N/A 3020 3020
• Program Supplies Glue sticks,construction paper N/A N/A
• Scholarships crayons 7500 7500
• Program Incentives N/A
Incentives and take aways
NON-CAPITAL EQUIPMENT Non-Capital Sub Total
Equipment$4,999 or less in value Laptops 1,366 1,366
Subtotal Direct Program Costs' $
ADMINISTRATIVE/INDIRECT COSTS Total Admin/Indirect $
Indirect/Admin Costs $0 $300,000
Tota I
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Attachment F
BUDGET NARRATIVE EXPLANATION
The purpose of the budget narrative is to provide more clarity and detail on the various budget
line items. The budget narrative should explain the criteria used to compute the budget figures
on the budget form Please verify that the narrative and budget form correspond and the
calculations and totals are accurate. Please include one narrative that matches the 12 month
line item budget categories and subcategories.
July 1, 2010—June 30,2011
August 2010-June 2011: hire 4 team members, one full time three part time, train team and
purchase/order cell phone, general office supplies, furniture, program/curriculum materials,
program supplies, program incentives, create marketing pieces, informational pieces, ascertain
times and Team Leader will attend monthly FTF meetings
Personnel Services: Include information such as position title(s), name of employee(if known),
salary, time to be spent on this program (hours or%), number of months assigned to this
program, etc Explain how the salary rate for each position was determined If salaries are
expected to increase during the project year, indicate the percentage increases for each position
and justify the percent of the salary increase Also, be sure to include the scheduled salary
increases on the Budget Form.
*Team leader, 100%on project, full time, $40,020; $21 75 an hour, 40 hours a week,46 weeks
of employment;
Total=$40,020
*Wages based on average teachers salary for Arizona for 2009 from Arizona Public School
Districts' Dollars Spent in the Classroom Fiscal Year 2009 by Debra K Davenport, Auditor
General February 2010, Report No 10-01, page a-20 .-.
Employee Related Expenses: Include a benefit percentage and what expenses make up
employee benefit costs Indicate any special rates for part-time employees, if applicable
Explain how the benefits for each position were determined If using a fringe benefit rate,
explain how this percentage is justified or approved by your agency.
Benefits for full time team leader. $16,152.99 equates to hourly figures of 1 3485 for Social
Security, 0 3154 for Medicare, 2 0880 for ASRS, 0 0544 for LTD, 0 0734 for Workers Comp,
4 3440 for Health Insurance, 0 4967 for Dental Insurance,0.0584 for Life Insurance
Computations based on information from the City of Apache Junction Finance Department
Professional and Outside Services: If professional consultants/services costs are proposed in
the budget, define how the costs for these services were determined and the justification for the
services related to the project Explain how all contracts will be procured
G RA-RC019-11-0088-01
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Three part-time (32 hours per week,46 weeks of employment) using Arizona State Contract for
Early Childhood Development Teachers(EPS070043) 100%on project, $30,514 56 x
3=91,543 68
Travel: Separate travel that is in-state and out-of-state. Include a detailed breakdown of hotel,
transportation, meal costs, etc. Indicate the location(s)of travel, the justification for travel, how
many employees will attend and how the estimates have been determined Explain the
relationship of each cost item to the project(e.g., if training or training expenses are requested,
explain the topic of the training and its relationship to the project) Granteess must use the
State of Arizona Travel Policy on rates limitations for mileage, lodging, and meals
(httpi/www qao az qov/travel/)for both in-state and out-of-state travel
Gasoline estimates for the 4 team members to present early literacy programs for the
anticipated sites in
the 7 community hubs to be served (Apache Junction-Gold Canyon; and Superior-
Kearny, Casa Grande-
Eloy-Arizona City; Florence-Coolidge-San Tan Valley Area, Maricopa, Oracle-San Manuel-
Mammoth;
and the Ak-Chin Indian Community) plus the FTF meetings the Team Leader will attend
total. $10,425
Trainer costs for trainer to train up to 11 staff members air travel, car and motel: $600
plus$40 x 3 days for trainer per diem=$120+$600=$720
Total =$ 11,145
Aid to Organizations or Individuals: In the event that this application represents collaboration
and the contract will be utilizing other sub grantees or subcontractors to perform various
components of the program, include a list of sub grantees, programmatic work each sub
grantee will perform, and how costs for each sub grantee are determined.
N/A
Other Operating Expenses. Explain each item to be purchased, how the costs were determined
and justify the need for the items. All purchases should be made through competitive bid or
using established purchasing procedures All items should be categorized in the following
categories: Telephones/Communications Services, Internet Access, General Office Supplies,
Food, Rent/Occupancy, Evaluation (non-contracted and non-personnel expenses), Utilities,
Furniture, Postage,Software (including IT supplies), Dues/Subscriptions, Advertising,
Printing/Copying, Equipment Maintenance, Professional Development/Staff Training,
Conference Workshops/Training Fees for Staff, Insurance, Program Materials, Program
Supplies, Scholarships, and Program Incentives
To create a mobile early education facility, the following items were determined to be
necessary purchase
GRA-RC019-11-0088-01
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Telephone. Reconditioned Motorola W260g plus double minutes with a 1 year card for$125 by
Tracfone for emergency purposes;
Internet access: via satellite with Hughesnet$79 99 a month for 10 months= $800
General Office Supplies: general supplies, pencils, pens, notebooks, • $373,
Furniture. tables, chairs, : $475
Advertising Advertising in Pinal County newspapers: $6,813
Printing/Copying paper, ink cartridges: $750
Professional Development/Staff Training fees On-Site Training: $6,300 for 3 days plus online
training for 11 employees x$65 per seat=$715, Total=$7,015
Program materials Purchase a resource center van for up to a total of$99,561, other
materials include tarps, flannel board, magnetic and wipe off board, crayons, etc, and
curriculum materials of$13,340, with a grand total of(99,561+13340) = $112,901.00
Program Supplies. glue sticks, crayons, craft supplies, $3,020
Program incentives: take-aways, books, puzzles, $7,500
Non-Capital Equipment:For items with a unit cost less than$5,000 and an initial estimated
useful life beyond a single year, explain each item to be purchased, how the costs were
determined and justify the need for the items. All purchases should be made through
competitive bid or using established purchasing procedures. For example, items such as
computers,printers, projectors, etc each with a unit cost less than$5,000.
Two laptops $1,366
Administrative/Indirect Costs: Administrative costs are general or centralized expenses of
overall administration of an organization that receives grant funds and does not include
particular program costs For organizations that have an established federally approved
indirect cost rate for Federal awards, indirect costs mean those costs that are included in the
organization's indirect cost rate Such costs are generally identified with the organization's
overall operation and are further described in 2 CFR 220,2 CFR 225, and 2 CFR 230.
Grantees must list either Option A or Option B and provide proper justification for expenses
included:
X Option A-Administrative Costs. with proper justification,sub grantees may include an
allocation for administrative costs for up to 10%of the total direct funds requested of the
grant request. Administrative costs may include allocable direct charges for: costs of
G RA-RC019-11-0088-01
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AN lb.
financ►al, accounting, aud►t►ng, contract►ng or general legal serv►ces, costs of►nternal
evaluat►on, ►nclud►ng overall organ►zat►on's management►mprovement costs, and costs of
general l►ab►lity insurance that protects the organ►zat►on(s)responsible for operating a
project, other than insurance costs solely attr►butable to the project. Administrative costs
may also include that portion of salaries and benefits of the project's director and other
administrative staff not attributable to the time spent►n support of a specific project
Or
❑ Option B-Federally Approved indirect Costs If your organization has a federally
approved indirect cost rate agreement►n place, grantees may►nclude an allocation for
indirect costs for up to 10%of the grant request Grantees must provide a copy of their
federally approved indirect cost rate agreement.
Indirect costs are costs of an organization that are not readily assignable to a particular project,
but are necessary to the operation of the organization and the performance of the project The
cost of operating and maintaining facilities, depreciation, and administrative salaries are
examples of the types of costs that are usually treated as indirect
Authorized signature Date
Job Title
G RA-RC019-11-0088-01
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Exhibit A Scope of Work
Pinal Regional Partnership Council
Strategy- Community Based Early Literacy
The Pinal Regional Partnership Council has identified the need for regional implementation of strategies
to expand the capacity of existing early language and literacy programs, or create new early literacy, ...
language, and child development programs to provide literacy development supports and services to
young children and their families in their communities Specifically,the intent of the funding opportunity
is to connect literacy support and development efforts to families where they spend time,such as public
spaces, libraries, etc
The proposed model is considered an "in-community" model and the First Things First Standards of
Practice for these types of services has been included in this scope It is expected that this service is not
a one-time event for families. Services under this model may not be as comprehensive as those
provided in a home and, as the name implies,will be provided in a community setting—such as a library,
a community resource center, etc It is required that all elements from the stated Standards of Practice
be incorporated into the proposed service implementation
The intended setting and target population of this funding opportunity is.
• At least 3,000 families with children birth through age five who reside or receive
services within the boundaries of the Pinal Regional Partnership Council area as
described below.
The Pinal Regional Partnership Council serves, and applications submitted in response to this
Government to Government agreement must serve, the communities of the Pinal Regional
Partnership Council area which encompasses the geographic boundaries of Pinal County, the
Ak-Chin Indian Community, and the Town of Apache Junction, adding the portion of Apache
Junction in Maricopa County, deducting the portion of the Tohono O'odham Tribal lands in
Pinal County, deducting the portion of the Gila River Indian Community lands in Pinal County
and deducting the portion of the San Carlos Apache Reservation that is in Pinal County. ^►
A needs and assets assessment of the Pinal Region has shown that upon entering kindergarten,children
in the region are at risk for low literacy attainment Children are beginning school with a deficit and
struggle to progress at a normal rate through the rest of their educational years Children in the region
are at risk for low literacy attainment for a myriad of reasons such as low educational attainment among
parents and low-income status,as supported by demographic census data In addition, parents do not
have a sufficient understanding of early literacy development and the region lacks sufficient quality
family support and education services to assist families in developing the necessary skills to support
their children's optimal development in early literacy,often due to the limited geographic service area
of available programs
A variety of community based literacy models exist and differ in many technical aspects,such as the
target population,the experience and credentials of the service provider and the duration and intensity
of the service
G RA-RC019-11-0088-01
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Family participation in family literacy services will be voluntary and must be provided free of
charge to the family. Programs should make accommodations and adaptations for children and
adults with special needs or disabilities This funding is intended to allow existing literacy
development programs to expand and create new services, allowing them to expand to target
populations they do not currently serve, including the delivery of services to un-served or
underserved geographic areas Programs funded through this government to government
agreement opportunity must use a curriculum that is evidence/research-based and founded on
proven literacy development practices in addition to being culturally and linguistically relevant
to the community served
Implementation Requirements
Grantee will comply with the First Things First Early Language and Literacy Standards of Practice
(Exhibit 01&First Things First Parent Education Community-Based Training Standards of Practice
(Exhibit El.
Partnerships and Collaborations
The program develops relationships with a wide variety of agencies These relationships range
in purpose from simple information exchange and coordination, to joint referrals for services,
to providing core services on an ongoing basis Throughout the life of the program,the
partnership expands the circle of relationships with other agencies to meet the growing and
changing needs of the program and families
Cooperative relationships are formed with agencies for referral, coordination and external
support services in fields such as health, housing, social services, counseling, substance abuse,
job training and placement, and transportation
The program builds on and does not duplicate high quality community services that are
meeting family needs. It does not build on low quality or inappropriate services. It expands
upon, improves and fills gaps in services available from collaborators based on the needs of the
families served
Referrals for the program come from collaborators and other agencies Families are also
referred to collaborators for services
Program Leadership and Management
Program administrators implement a management and accountability system that allows them
to measure program effectiveness and outcomes
Program administrators establish and maintain a system of external communication designed
to give the program visibility in the community and to build support for the program Examples
of external communication strategies include distributing a newsletter, participating in
community events, and public service announcements
GRA-RC019-11-0088-01
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Amok
The leadership seeks feedback from families and staff both formally and informally. Program
administrators provide opportunities for the leadership to have direct contact with families and
staff, observe program activities, review progress data, and participate in the annual program
evaluation
The program administrators ensure that the program has a data collection plan that complies
with First Things First reporting requirements and takes responsibility for the completeness and ,,...
accuracy of information in reports
Program administrators periodically engage staff and collaborators in reflection on the
effectiveness of the program model based upon data from the project's local evaluation, and
development of new strategies to achieve the desired outcomes for participants There is
special attention to the quality and intensity of literacy instruction
Recruitment
The program uses multiple methods and sources for recruitment, including written materials,
public service announcements, and personal contacts made through a variety of strategies(for
example, speaking at community meetings,visiting schools, operating booths or tables at public
events)
Recruitment strategies and messages reflect the cultural diversity of the community and the
target families. Recruitment methods take cultural values and practices into account (for
example, how and who in the family is contacted, roles of different family members)
Retention
The program demonstrates respect for families by building on their strengths and interests,
recognizing family and cultural traditions and values, and addressing families' critical needs.
Program staff reflect the ethnic diversity and language backgrounds of the participating
families.
Staff address some of parents' needs and interests by making referrals to appropriate agencies
and providing outside resources
The delivery of program services is flexible and convenient for families Delivery strategies are
adapted to meet changing family needs on an on-going basis The program schedules activities
during evenings and weekends to accommodate working parents, and there is some
redundancy or repetition built into the schedule of offerings to enhance access.
The program conducts ongoing assessment of its services (for example, using local evaluation
results)to determine patterns of retention that will inform changes in service delivery to ensure
that participant needs are being addressed.
GRA-RC019-11-0088-01
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411.11,
Staff
Staff development includes approaches grounded in research, including scientifically-based
reading research, and the application of practices in real situations Training activities build on
the knowledge and skills of participating staff.
Trainers have appropriate knowledge and experience in the content areas for which they are
providing instruction. Content is current and based on sound research and practice, including
available scientifically-based reading research
Parent Education
The focus of parenting education is content that supports children's literacy development and
early educational success Programs have clear goals and objectives for parenting education
that are tied to literacy outcomes
Parenting education programs provide a balanced range of information and skill-building
opportunities to: engage parents in language-rich parent-child interactions, provide supports
for literacy in the family,support parents in holding appropriate expectations of the child's
learning and development, support parents in actively embracing the parenting role; and build
the capacity of parents to form and maintain connections to the community and other
resources
Parent-child interactive literacy activities are an integral part of the program's parenting
education plan The program provides regularly scheduled opportunities for guided parent-child
interactions, such as dialogic reading, and using open-ended questions to prompt discussions
and enrich verbal exchanges
Reading by adults and by adults to children every day is encouraged There is an explicit intent
to increase the amount of literacy activity in the household.The program helps parents to learn
,nb, about sources of books for children and themselves, including becoming borrowers at public
libraries The program provides specific opportunities for parents to improve their skills in
reading to and with their children, including direct instruction and staff modeling on strategies
for reading with children.
Parenting education builds on the interests and questions of parents, and does not rely solely
on scripted materials Parents are actively involved in the design and planning of parenting
activities Ongoing assessments by parents are used to ensure responsiveness of activities to
parents' interests and needs
All program staff view parenting education as part of their job responsibilities and receive
training in parenting education as part of their jobs Training includes information about the
development of language and literacy, ways to support and enhance parents' verbal
interactions with children, and strategies for explicit modeling, guided self-reflection, and
providing feedback to parents.
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Staff have an empathetic view of parents and the challenges they face.Staff spends time
developing relationships with parents but are aware of appropriate boundaries. Staff
supervision includes support for helping staff set and maintains appropriate boundaries Staff
can distinguish their own supportive behaviors that promote parents' self-sufficiency from
behaviors that create dependency
Parenting education includes attention to beliefs and attitudes about child-rearing in addition
to dealing with positive behavior management The program clearly presents about the
importance of attentive,warm and flexible interactions between parents and children for
children's development.The program provides guided opportunities for parents to solve
problems within the context of routine family events The program is sensitive to cultural
differences in child rearing beliefs and techniques but recognizes appropriate limits, especially
related to child health and safety.
Activities are designed for easy transfer of learning to other situations, including the home
learning environment.
Parenting education is integrated into the teaching of literacy skills For example, parenting
activities have literacy connections, in other words, parenting education strengthens literacy
experiences that occur within routine family interactions
The materials used in parent-child activities are culturally and linguistically relevant Parent-
child activities are carried out in the dominant language of families
Parent and Child Interactive Literacy Actives
Activities for parent-child time have a literacy focus Special attention is paid to activities that
support children's growth and language development.
Parent-child time and activities are designed to help each parent learn more about his/her own
children)through both observation and play These interactions help parents to see their
children as active contributors to their own development and learning,form reasonable
expectations about their children's abilities, and devise their own challenging but achievable
play/learning activities Parents also participate in discussions about these interactions with
staff and other parents, reflecting on what they learn about child development and how to
apply this knowledge to both the family's home environment and the child's primary care
setting
The program schedules regular opportunities for parent-child interactive literacy activities
Formats are varied)to accommodate parents' schedules and interests Parents are involved in
planning activities and deciding whether they are child-directed or parent-directed.
Parent-child activities are developmentally appropriate for the age and stage of the child.
Activities are designed to ensure ease of transfer by parents to the home setting.
GRA-RC019-11-0088-01
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.11111‘
/r►
Parent-child activities encourage verbal interaction between parents and their children, object
manipulation and play, and engaging children in problem-solving and decision-making Parents
and children read stories together in an active and participatory manner Activities are fun and
encourage involvement of both child and parent
The program provides opportunities for parents to increase their observation skills and practice
... them in multiple contexts Parents have opportunities to try out learning activities with each
other before doing them with their children
Parent-child activities are culturally sensitive.Staff takes time to learn how parents and their
children are comfortable learning together, and work with parents to plan parent-child
activities based on this information.
Staff provides training and feedback for parents on how to initiate parent-child learning
activities on their own as part of everyday family routines
Staff follows up with individual parents and provide additional information and support to assist
parents in transferring parent-child activities into the home setting
Curriculum
Evidence-based research identifies key components of early literacy curriculum They include.
• Oral language: Fostering vocabulary and listening comprehension,expressive,and receptive
language
• Alphabetic Code: Developing alphabet knowledge,and phonological/phonemic awareness,
which is the ability to discriminate sounds in words, invented spelling
• Print knowledge: Understanding environmental print and concepts about print
Effective literacy development programs.
• Understand the parent's literacy strengths and reinforce their knowledge and skills
• Provide an opportunity for adults and children to reflect on literacy practices in their daily
lives
• Recognize the literacy history of the parents
• Consider socio-cultural context:children's experiences with the world greatly influence their
ability to comprehend what they read
• Provide accommodations and adaptations for children and adults with special needs or
disabilities containing an educational component which formally or informally affects the
child's literacy or development
• Understanding that oral language is the foundation for literacy development containing an
educational component for the adult,such as adult-basic education (for those without a
high school diploma)or English-acquisition
If the proposed program involves the implementation of a national model,Grantees must demonstrate
the use of the model's prescribed evaluation tools in addition to the collection of the established First
Things First performance measures that must be collected. Expenses for the purchase of the tool,
training to use it,and staff to complete the data collection must be included in the budget request. Any
GRA-RC019-11-0088-01
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additional evaluation tools that are developed by the program staff must be approved by First Things
First evaluation staff prior to use.
Grantees must provide their plans for outreach, recruitment,family engagement and retention.
Grantees that become successful grantees will coordinate services with other entities in the
region performing outreach and enrollment services. Grantees should identify other entities
performing such services in the region, and describe how they will work to coordinate efforts in
the region to maximize outreach and optimize the efficient use of resources Coordination in all
efforts will be expected among all First Things First grantees performing services in the Pinal
Region
Successful Grantees will be required to receive formal written approval from the Ak-Chin Tribal Council
prior to starting services on the Ak-Chin Tribal Community First Things First regional staff will be
notified prior to any outreach to the Ak-Chin Tribal Community and may provide technical assistance in
this process
Goals and Key Measures
First Things First Goal Area to Be Addressed:
• Family Support
First Things First Goals to Be Addressed.
• FTF will increase the availability, quality and diversity of relevant resources that support language
and literacy development for young children and their families.
First Things First Key Measures to Be Addressed:
• Percentage of families of children birth through age five who report they maintain language
and literacy rich home environment(e g. children hear language throughout the day,
children have opportunities for listening and talking with family members, books and other
literacy tools and materials are available and accessible to children).
• Percentage of families with children birth through age five who report reading to their
children daily in their primary language.
For more information on First Things First Goal Areas, Goals and Key Measures, please visit
http //www.azftf.gov/WhatWeDo/impacting/Documents/azftf Strategic Road Map2008 pdf
A total of approximately$300,000 is available for award.The Pinal Regional Partnership Council
anticipates services for approximately 3,000 families with children ages birth through five that reside
within the region
GRA-RC019-11-0088-01
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AMR
Exhibit B Response to Scope of Work
In order to be considered for this funding opportunity please respond to the following
questions.
1. Provide a one (1) page narrative overview of the proposed program and curriculum that
Awl includes a brief summary of the program and curriculum, how it will be implemented, how
many classes will take place during the each training series, your capacity to implement this
program and how success and outcomes will be measured.
The Apache Junction Public Library will hire four early childhood development teachers(1 full
time, three part-time), purchase a "mobile resource van," and use a variation of the Even Start
model Our"First Things First Fun Van" program will use a research-based curriculum and
materials developed by Parents as Teachers, an organization devoted to assisting parents in
fostering optimal development in children. Under the guidance of the Parents As Teachers
program coordinator, we have integrated the group oriented, early literacy portion of their
research-based programming into the First Things First Fun Van program Through mobile
outreach services,we will bring the education modules into targeted areas of need As part of
the grant, an on-site trainer from Parents as Teachers will provide three days of training and
online training to adapt the early literacy portion of their curriculum for use in the community-
based delivery of our early literacy development programming
The curriculum will be provided using two educational components: 1) Child Development
(Encouraging Literacy) and 2) Supporting Children's Play (Playing To Learn) The "Child
Development" component addresses different areas of development (language, intellectual,
social-emotional, and motor) and how they relate to early literacy In "Supporting Children's
Play," parents learn the importance of play as it relates to development and literacy, as well as
recommended activities and outings that complement those lessons The Knowledge Path Early
Literacy Kit will also be used as a resource to develop instructional materials Handouts
provided by Parents as Teachers will include Choosing Children's Books. Which Book is Best?,
do. Read to Me!Ideas to Help You Raise a Reader, and How to Use Your Public Library.
The Fun Van will visit seven primary "hubs" in Pinal County. The first component, "Child
Development," will be taught in three sessions, and the second component, "Supporting
Children's Play," will be taught in two sessions Each session will be two hours in length and will
have three teachers attending to twelve families in each session The Library will provide the
two components in eight series each During this grant cycle, the library will provide thirty
hours of instruction per week for forty weeks The library's goal is to serve between 2,500-
3,000 families in Pinal County and the Ak-Chin Indian Reservation.The library will coordinate
with local organizations in each area, both for purposes of marketing and using preexisting
networks and resources to impact as many families as possible Through the delivery of the
proposed outreach services,the library plans to bring literacy development services and
supports into community settings, such as libraries and community centers Children aged 0-5
in the targeted geographic areas are at risk for low literacy attainment and this program will
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take the necessary steps toward addressing that deficit and ensuring a better, brighter future
for Pinal County
The library has been dedicated to fostering literacy in children since its inception For the last
five years, the library has participated in the American Library Association's Every Child Ready to
Read program Studies have shown that this program increases library usage and improves
literacy behaviors amongst parents with low-income and low-educational attainment. Library
staff includes individuals with early childhood education and teaching backgrounds who have
contributed to other literacy endeavors within the organization, including Play and Learn
programs and the library's own Hand-in-Hand Early Literacy Center Spencer Paden, Library
Manager, has twenty-three years experience successfully managing the library, multimillion
dollar projects, and overseeing many grant projects, from their inception to their conclusion
"The First Things First Fun Van" program will be a natural extension of the library's
demonstrated goals and will allow for its efforts to reach a broader audience.
Success will be measured by the number of families served, pre-and post-testing and
assessment of the overall program using tools developed by the Parents as Teachers program.
2 In order to implement the program and curriculum,what capacity will be needed? Describe
any external agency partnerships, additional resources,training, establishing or
strengthening relevant relationships with consultant or providers necessary to successfully
implement the program or strategy.
The Apache Junction Public Library will need to hire four early childhood development teachers
(1 full time, three part-time), purchase a "mobile resource van," and purchase training,gas,
materials, marketing and other items identified in the budget section. The Parents As Teachers
program coordinator recommended three days of on-site training covering the curriculum,
group facilitation, parents & children at play,and working with diverse families. In addition,the
program coordinator recommended online training with Parents As Teachers "Explore the Path
to Literacy " Apache Junction will be working closely with Parents As Teachers advisers
throughout the grant period .•.
Apache Junction Public Library has an excellent relationship with Pinal County Library District
and has partnered with them on many projects We are an active member of the Pinal County
Library Federation and have developed relationships with all the libraries in Pinal County All
public libraries within the County are members of the Federation. Federation Libraries
cooperate and work together to share a common online catalog, online resources, card and
interlibrary loan privileges The Federation libraries meet on a regular basis Any library card
issued by the Fun Van will be usable in any library in the County People with library cards from
other libraries will be able to borrow Fun Van materials as well, so books, materials, and other
resources in the Van will be usable by and loanable to any person in the County
3. Describe the communities that will be served by the identified program within the Pinal
Regional Partnership Council area.
G RA-RC019-11-0088-01
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In 2009, the US Census (http.//quickfacts.census.gov/qfd/states/04/04021.html) estimated the
total population of Pinal County to be 340,962 Of that number, 25 2%speak a language other
than English at home In 2008, it was estimated that 14%of Pinal County residents (a total of
47,734 individuals) were living in poverty This is an incredibly fast growing area, experiencing
an impressive 89 7% increase in population over the last decade (compared to 28.6%growth in
the state of Arizona) In 2008, it was estimated that 8 1% of the population (27,617 children)
was under five years old In 2006, it was estimated that 13%of children were born annually to
teen mothers in Pinal County
(http•//www azftf gov/RPCCouncilPublicationsCenter/Pinal_Need_and_Assets_Report_2008.pd
f)
The communities to be served are. Superior, Casa Grande, Florence, Coolidge, Maricopa,
Oracle, San Manuel, Eloy, Arizona City, Kearny, Mammoth, San Tan Valley area, Ak-Chin Indian
Community and Apache Junction The communities will be grouped into seven "hubs":Apache
Junction-Gold Canyon;Superior-Kearny, Casa Grande-Eloy-Arizona City, Florence-Coolidge-San
Tan Valley Area, Maricopa, Oracle-San Manuel-Mammoth; and the Ak-Chin Indian Community
In 2006, a mere 1,779 children were enrolled in regionally approved care centers (the maximum
capacity was 3,074) In Pinal County, the majority of all childcare takes place in unregulated
settings, as there are not enough early care and education programs available for working
parents who want(or need) a program with a developmental focus for their
children (http //www azftf gov/RPCCouncilPublicationsCenter/Pinal_Need_and_Assets_Report
_2008.pdf) When one looks at the number of children under five in the county compared to
the number of available slots in childcare centers, it quickly becomes apparent that the need
for such services is great in this area. If nearly thirty thousand children could benefit from these
types of services, but services exist to meet only ten percent of that population, that leaves the
vast majority of parents at the mercy of unregulated options.
The Fun Van program will be free so anyone can attend regardless of income or financial status
... Using a portable delivery, we will be able to offer services in a variety of locations throughout
Pinal County that will reduce transportation time and cost for families We will employ bilingual
staff and purchase books and materials available in Spanish for Spanish speaking families
4. Describe the target population to be served by the identified program, be as specific as
possible, and include targeted service numbers.
The target population is 2,500- 3,000 families in Pinal County with children 0-5 years old The
Fun Van will visit at least 7 locations for a minimum of 30 hours of instruction per week For the
four smaller hubs (Superior-Kearny, Maricopa, Oracle-San Manuel-Mammoth,Ak-Chin Indian
Community) we will have a goal of reaching 288 families each and for the three larger hubs
(Florence-Coolidge-San Tan Area, Apache Junction-Gold Canyon, Casa Grande-Eloy-Arizona City)
we will try to reach 576 families per hub
The families may come from any demographic group but we strive to target and serve low-
income families who may be linguistically or socially isolated or have low educational
G RA-RC019-11-0088-01
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attainment The program will be open to any primary caregiver, but not one who acts in a
professional capacity (such as a nanny or day-care worker).The goal is to provide caregivers
with the information and tools necessary to foster early literacy in children and ensure proper
development
5. Describe how the target population will be recruited. Identify outreach, engagement and
retention practices for participants.
Outreach The target population will be recruited through a variety of mediums to reach a
broad audience Advertising and marketing for the project will be done in traditional and
nontraditional formats.The Library will utilize in-house Library kiosks and print pieces, such as
posters and fliers. In addition, promotion will be provided from within the Pinal County Library
District and partner agencies such as schools, preschools, Head Start and Food Banks Press
releases will be provided to local and county news organizations, non-profit and faith based
organizations and the City of Apache Junction cable access channel for dissemination to the
public Advertisements will be placed in the following newspapers Apache Junction
Independent, Apache Junction News, Casa Grande Dispatch, Coolidge Examiner, Florence
Reminder/Blade-Tribune, AZ City Independent, and the Maricopa Monitor Beyond those
standard marketing avenues, a special website for the project will be maintained to advertise
the program and provide online resources This website will be accessible through library,the
City of Apache Junction, and the Pinal County Library District web pages The Library will utilize
social networking (Facebook) and other Web 2.0 applications (such as Youtube and Twitter) to
advertise and promote this program By using these online outlets, we're hoping to attract
young parents to the program in dynamic and interesting ways
Engagement. Parents as Teachers provides a proven curriculum for the outreach specialists
with engaging, research-based teaching material. The programs will be interactive and
participant focused A four to one teacher-to-family ratio will foster interaction between
participants and team members, ensuring that all involved will remain interested through the
duration of the module First Things First Fun Van team members will utilize relevant teaching
aides, such as Web 2.0 online applications, in addition to traditional methods of teaching. The ^
variety of approaches featured in each module will make interest and attention easy to attract
and maintain
Retention: The Library recognizes the inherent difficulty in retaining participants throughout all
parts of the program. However, we also understand the importance of the program and the
necessity for families to attend each training module provided in the series.To keep families
coming back, our outreach specialists will provide participants with various incentives, such as
take-aways, free books, informational material, learning toys, and free snacks. Particular
emphasis will be placed on building networks of social support with other parents and team
members involved in the program Going beyond the community meetings, the team members
will create and maintain online support through use of social networking technologies That
way, parents can connect with one another to ask and answer questions, set up meeting times
and playdates, and know when the next training modules will be offered from anywhere at any
time. Parent communication with teachers on social networks will be enhanced through the
G RA-R C019-11-0088-01
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purchase and use of laptops for the First Things First Fun Van Team All participants that finish a
component will receive a certificate of completion, a document they can take with them that
will reflect the effort they put forth towards the program
6 Fill out the Standard Data Collection Form, Attachment A.
Form completed—Please see attached
41111116,
7. If staff will be paid from this grant, please fill out Key Personnel,Attachment B.
JOB DESCRIPTION. First Things First Fun Van Team Leader
PRIMARY PURPOSE:
• Create and maintain a safe and stimulating environment for young children (ages 0-5)
• Teach early childhood education classes for ages 0-5 using the chosen curriculum
Parents as Teachers
• Supervise early childhood staff
• Provide information to parents regarding child development and other resources
• Work in a family-centered program and center your duties on the needs of the families
QUALIFICATIONS.
*Education/Certification: Minimum• Masters Degree in Early Childhood education or a related
field Experience teaching in early childhood education Si-lingual ability highly desirable
Special Knowledge/Skills.
Experience working in an early childhood and/or family literacy setting
Supervisory skills
Strong communication and interpersonal skills
Must be flexible and adaptable to meet the needs of the children and program
Experience working with persons from diverse cultural and economic backgrounds
MAJOR RESPONSIBILITIES AND DUTIES.
1 Create an educational environment conducive to learning and appropriate to the
physical, social, and emotional development of students with an emphasis on language
development and emergent literacy skills
2 Provide for the screening and preparation of children to fully participate in program
services
3 Establish instructional programs based on scientifically based reading research
4 Must demonstrate the ability to support the social and emotional development of
children
5 Provide activities and opportunities that encourage curiosity, exploration, and problem-
solving appropriate to the developmental levels of the children
6 Model developmentally appropriate activities and positive behavior management
techniques through daily contact with children and early childhood staff in the
classroom
7 Select books, equipment and other educational materials appropriate for the early
childhood program
8. Include materials and experiences in the classroom that are culturally appropriate and
represent diversity
9. Maintain attendance records and other data of children and families participating
GRA-RC019-11-0088-01
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10. Lead regularly scheduled team meetings
11 Participate in team planning sessions with all project staff to ensure well-coordinated
and effective delivery of project services to meet program objectives and attend all
regional meetings
12. Work cooperatively and effectively as a team member by communicating and
contributing information on a continuous basis
13. Supervise and provide leadership and support for early childhood providers
14 Conduct and supervise the completion of pre- and post-assessments for children and
families
15 Maintain open,friendly, and cooperative relationship with each child's family and
encourage their involvement in the program
16 Maintain up-to-date knowledge of current child development practices
17. Demonstrate behavior that is professional, ethical, and responsible
18 Perform other duties and responsibilities as assigned
SUPERVISORY RESPONSIBLITIES
Supervise early childhood staff of the "First Things First Fun Van"
WORKING CONDITIONS.
Mental Demands:
Ability to communicate effectively (verbal and written); interpret policy, procedures, and data,
maintain emotional control under stress
Physical Demands/Environmental Factors.
District and county wide travel; frequent prolonged and irregular hours.
Occasional lifting of 50 pounds or more and able to push up to 200 pounds
JOB DESCRIPTION. First Things First Fun Van Part-time Outreach Specialist
PRIMARY PURPOSE:
• Create and maintain a safe and stimulating environment for young children (ages 0-5)
• Teach early childhood education classes for ages 0-5 using the Parents as Teachers
curriculum .•.
• Provide information to parents regarding child development
• Work in a family-centered program and center your duties on the needs of the families
QUALIFICATIONS:
*Education/Certification. Minimum: Bachelor's Degree in Education or related field
Experience teaching in early childhood education Bi-lingual ability highly desirable
Special Knowledge/Skills.
Experience working in an early childhood and/or family literacy setting
Strong communication and interpersonal skills
Must be flexible and adaptable to meet the needs of the children and program
Experience working with persons from diverse cultural and economic backgrounds
MAJOR RESPONSIBILITIES AND DUTIES.
G RA-R C019-11-0088-01
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Ink
1 Create an educational environment conducive to learning and appropriate to the
physical, social, and emotional development of students with an emphasis on language
development and emergent literacy skills
2 Assist in providing for the screening and preparation of children to fully participate in
program services
3 Must demonstrate the ability to support the social and emotional development of
.•. children
4 Provide activities and opportunities that encourage curiosity, exploration, and problem-
solving appropriate to the development levels of the children
5 Model developmentally appropriate activities and positive behavior management
techniques through daily contact with children and early childhood staff in the
classroom
6 Select books and other educational materials appropriate for the early childhood
program
7 Include materials and experiences in the classroom that are culturally appropriate and
represent diversity
8 Participate in team planning sessions with all project staff to ensure well-coordinated
and effective delivery of project services to meet program objectives
9 Work cooperatively and effectively as a team member by communicating and
contributing information on a continuous basis
10 Assist with the completion of pre and post assessments for children and families
11 Maintain open, friendly, and cooperative relationship with each child's family and
encourages their involvement in the program
12 Maintain up to date knowledge of current child development practices
13 Demonstrate behavior that is professional, ethical, and responsible
14 Perform other duties and responsibilities as assigned
WORKING CONDITIONS:
Mental Demands:
Ability to communicate effectively (verbal and written), interpret policy, procedures, and data,
maintain emotional control under stress
Physical Demands/Environmental Factors:
District and county wide travel,frequent prolonged and irregular hours
Occasional lifting of 50 pounds or more able to push up to 200 pounds
8. Sequentially list the activities needed to operationalize the strategy, including timelines
and responsibilities. Fill out the Implementation Plan,Attachment C
Please see July 2010—June 2011 Implementation Plan
9. Describe administrative and operational costs associated with implementation by filling
out the Line-Item Budget,Attachment D and the Budget Narrative,Attachment E.
10. If capital equipment will be requested in this grant, please address the following.
G RA-R C019-11-0088-01
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a Demonstrate strong justification to support the needs within a region.The response
will include costs for such items In addition, provide evidence of strong on-going support
from the community for the capital improvement.
• San Tan Valley is an under-served community as they do not have a public
library Residents and families must drive thirty five minutes to the Apache
Junction Library in order to take advantage of extensive library and early literacy
services in Pinal County Unfortunately,there are many areas within the County
that do not have access to early literacy services. The Pinal County Library
District strongly supports family literacy activities,with both financial and staff
resources. By being partners with the district,we can improve the capacity of
local librarians who may not have extensive knowledge or specialty in early
literacy The Apache Junction Public Library Friends of the Library encourage and
support family based literacy both financially and with volunteers Volunteers
can be provided on an as needed basis to support the program.The program will
also be advertised through the Friends of the Library email newsletter and
through our other literacy partners in the County This project has been
discussed with City Management and they are very excited and supportive of the
Library's County-wide literacy efforts using the First Things First Fun Van.
b. Describe how funding such capital improvement will enable the region to reach
their pre-determined measurable outcomes.
• More families will be able to participate in literacy activities through this unique
program By bringing a literacy enriched program to the area, parents will learn
new and different ways to encourage literacy in their homes By providing
books for the preschoolers and literacy materials to take home, more children
will be read to on a regular basis Homes will become more language rich.
Parents will have the support of staff and other parents as they implement these
new ideas with their families. Families will be more familiar with agencies in their
area ready to serve their needs.
c Describe what funds will be available to sustain the benefits of the capital
request if approved.
• We will sustain the benefits of the capital request with City, County, State Grants
in Aid and Friends of the Library funding. We will also apply for other grants to
strengthen our ability to not only sustain the goals of the current project but to
surpass those goals in the future.
d Describe other attempts to meet this need and provide a narrative that
describes how no other resources exist in the community to meet this need.
• The effect of the proposed program on promoting early childhood development
is well documented by research The Apache Junction Public Library staff has
periodically gone out into the community to promote family literacy and has
offered many in-house literacy programs (e g. Play and Learn, Every Child Ready
to Read, Hand-in-Hand Early Literacy Center, etc ) However, we need additional
resources to provide the proposed program of services on a regular basis to the
entire County No one agency has the monetary means to meet the literacy
needs of 3,000 families in Pinal County. The literacy needs can best be met
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through a coordinated, organized endeavor by one entity with ties to many
other organizations (libraries, schools, etc ) in the County that have an interest in
early literacy This effort will include places where families with children
normally congregate, such as libraries, in addition to seeking out places in the
County where there is a need but no formal structure to house resources In
essence, this is a mobile literacy program with a resource van that includes staff
and everything necessary to provide instruction anywhere it is needed in the
County No other resource providing this service exists in the County.
e. Describe the anticipated possible ownership and maintenance for the capital
asset should the entity no longer utilize the asset for the purposes for which
funding support was approved by the Board
• The City of Apache Junction has its own fleet maintenance division.The van
would be well maintained just as other City vehicles are serviced on a regular
basis. The van would always be used to promote literacy. The Apache Junction
Public Library is dedicated to promoting family literacy and has an enduring
history of providing literacy services
f. Provide a justification of how it is expected that sustainability and operational
resources are available after the life of this grant award.
• Sustainability will be achieved by the long standing partnerships that Apache
Junction Public Library has with Pinal County Library District and the Friends of
the Library of Apache Junction, providing both staffing and financial resources.
We currently receive funding from the City, Pinal County Library District,the
Friends of the Library, State Grants in Aid, and a variety of other grants and
donations We also have a substantial resource base with our existing staff,
which includes four teachers; over fifty volunteers, including retired teachers
and librarians, and existing funding through our local budget of more than $1 2
million dollars In addition to resources close at hand, we have an extensive
network of people and organizations that we have worked with over the years,
including Vista Volunteers, United Way, Boys and Girls Club, Head Start,The
Apache Junction Unified School District,The Apache Junction Senior Center, and
twelve libraries throughout Pinal County through the Pinal County Library
Federation These partnerships will also help pave the way to a bright future for
the program.
11. Fill out the Financial Systems Survey,Attachment F
RESPONSE TO CLARIFICATION.
1. Because you are requesting the purchase of capital equipment, please address the
following:
GRA-RC019-11-0088-01
Page 39 of 52
eilbt
a. Provide evidence of strong on-going support from the community and how such
funding will enable this regional area to reach their pre-determined measurable
outcomes and sustain efforts without grant funding.
San Tan Valley is an under-served community as they do not have a public library.
Residents and families must drive thirty five minutes to the Apache Junction Library in
order to take advantage of extensive library and early literacy services in Final County.
Unfortunately, there are many areas within the County that do not have access to early
literacy services The Final County Library District strongly supports family literacy
activities, with both financial and staff resources By being partners with the district,we
can improve the capacity of local librarians who may not have extensive knowledge or
specialty in early literacy.The Apache Junction Public Library Friends of the Library
encourage and support family based literacy both financially and with volunteers
Volunteers can be provided on an as needed basis to support the program.The program
will also be advertised through the Friends of the Library email newsletter and through
our other literacy partners in the County This project has been discussed with City
Management and they are very excited and supportive of the Library's County-wide
literacy efforts using the First Things First Fun Van
More families will be able to participate in literacy activities through this unique
program By bringing a literacy enriched program to the area, parents will learn new and
different ways to encourage literacy in their homes. By providing books for the
preschoolers and literacy materials to take home, more children will be read to on a
regular basis Homes will become more language rich Parents will have the support of
staff and other parents as they implement these new ideas with their families Families
will be more familiar with agencies in their area ready to serve their needs.
b. Description of other attempts to meet this need and narrative that describes how no
other resources exist (other than matching funds)in the community to meet this
need
The effect of the proposed program on promoting early childhood development is welleiN
documented by research The Apache Junction Public Library staff has periodically gone
out into the community to promote family literacy and has offered many in-house literacy
programs(e g Play and Learn,Every Child Ready to Read, Hand-in-Hand Early Literacy
Center, etc)However,we need additional resources to provide the proposed program of
services on a regular basis to the entire County No one agency has the monetary means
to meet the literacy needs of 3,000 families in Final County The literacy needs can best
be met through a coordinated,organized endeavor by one entity with ties to many other
organizations(libraries, schools, etc) in the County that have an interest in early literacy
This effort will include places where families with children normally congregate,such as
libraries, in addition to seeking out places in the County where there is a need but no
formal structure to house resources. In essence, this is a mobile literacy program with a
resource van that includes staff and everything necessary to provide instruction anywhere
it is needed in the County No other resource providing this service exists in the County
GRA-RC019-11-0088-01
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Om\ oink
c. Justification of how it is expected that sustainability and operational resources are
available after the life of this grant award.
Sustamability will be achieved by the long standing partnerships that Apache Junction
Public Library has with Pinal County Library District and the Friends of the Library of
Apache Junction, providing both staffing and financial resources We currently receive
funding from the City, Pinal County Library District,the Friends of the Library, State
Grants in Aid, and a variety of other grants and donations We also have a substantial
resource base with our existing staff,which includes four teachers, over fifty volunteers,
including retired teachers and librarians,and existing funding through our local budget of
more than$1 2 million dollars In addition to resources close at hand, we have an
extensive network of people and organizations that we have worked with over the years,
including Vista Volunteers, United Way, Boys and Girls Club, Head Start,The Apache
Junction Unified School District, The Apache Junction Senior Center, and twelve
libraries throughout Pinal County through the Pinal County Library Federation These
partnerships will also help pave the way to a bright future for the program.
d. Description of the anticipated possible ownership and maintenance for the capital
asset should the entity no longer utilize the asset for the purpose for which funding
support was approved by the Board.
The City of Apache Junction has its own fleet maintenance division The van would be
well maintained just as other City vehicles are serviced on a regular basis The van would
always be used to promote literacy The Apache Junction Public Library is dedicated to
promoting family literacy and has an enduring history of providing literacy services
Please verify/confirm that the request for fuel is for the van to be purchased versus staffs
personal vehicles(which would be an unallowable expense for personal vehicles). If this is
for staff vehicles,please use the State of AZ mileage rate of.445/per mile.
The request for fuel is for the van or other City owned vehicles if rt should be necessary to use
them No staff owned vehicles will be used in this project.
Please describe the Train-the-Trainer expense. What is the training? Who is conducting
it? How will benefit the implementation of your proposed program?
Our"First Things First Fun Van" program will use a research-based curriculum and materials
developed by Parents as Teachers, an organization devoted to assisting parents in fostering
optimal development in children Under the guidance of the Parents As Teachers program
coordinator,we have integrated the group oriented,early literacy portion of their research-
based programming into the First Things First Fun Van program Through mobile outreach
services, we will bring the education modules into targeted areas of need.As part of the grant,
an on-site trainer from Parents as Teachers will provide three days of training and online
training to adapt the early literacy portion of their curriculum for use in the community-based
delivery of our early literacy development programming The Parents As Teachers program
coordinator recommended three days of on-site training covering the curriculum,group
GRA-RC019-11-0088-01
Page 41 of 52
facilitation, parents & children at play, and working with diverse families In addition,the
program coordinator recommended online training with Parents As Teachers "Explore the Path
to Literacy " Apache Junction will be working closely with Parents As Teachers advisers
throughout the grant period
G RA-RC019-11-0088-01
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Exhibit C
FIRST THINGS FIRST Standards of Practice
Early Language and Literacy Programs in Home and Community
Settings
Early childhood stakeholders,families, and communities recognize that when early language and literacy
development is optimized, it can be the foundation for a child's later academic success in school "The
years from birth through age five are a critical time for children's development and learning Early
childhood educators understand that at home and in early childhood education settings,young children
learn important skills that can provide them with the cornerstones needed for the development of later
academic skills " (Literacy, 2009)
Literacy acquisition encompasses the four domains of language(reading,writing,speaking and listening)
and numeracy Early literacy or precursor literacy skills include the following variables that are
consistently shown to predict later literacy achievement
• alphabet knowledge knowledge of the names and sounds associated with printed letters
• phonological awareness the ability to detect, manipulate, or analyze the auditory aspects of
spoken language(including the ability to distinguish or segment words,syllables,or phonemes),
independent of meaning
• rapid automatic naming of letters or digits•the ability to rapidly name a sequence of random
letters or digits
• rapid automatic naming of objects or colors the ability to rapidly name a sequence of repeating
random sets of pictures of objects (e g, "car," "tree," "house," "man")or colors
• writing or writing name.the ability to write letters in isolation on request or to write one's own
name
• phonological memory.the ability to remember spoken information for a short period of time
• concepts about print. knowledge of print conventions(e g, left—right,front—back)and concepts
(book cover,author,text)
• print knowledge. a combination of elements of alphabet knowledge, concepts about print, and
early decoding
• reading readiness• usually a combination of alphabet knowledge, concepts of print,vocabulary,
memory,and PA
• oral language the ability to produce or comprehend spoken language, including vocabulary and
grammar
• visual processing•the ability to match or discriminate visually presented symbols 2
G RA-RC019-11-0088-01
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Programs that support young children's early language and literacy development are a part of the family
support system in Arizona An array of early language and literacy programs and service delivery
methods may be implemented to meet the needs of families with young children Research indicates
that family literacy programs which provide learning opportunities for both the young child and his or
her parents positively impact young children and their families (Literacy N C, 2009)According to Adult
Education and Family Literacy Act(AEFLA)standards,the term"family literacy services" means
programming that is of sufficient intensity in terms of hours,and of sufficient duration,to make
sustainable changes in a family and that integrates all of the following core components
✓ Interactive literacy activities between parents and their children, and
✓ Training for parents regarding how to be the primary teacher for their children and full partners
in the education of their children, and
✓ Parent literacy training that leads to economic self-sufficiency, and
✓ An age-appropriate education to prepare children for success in school and life experiences
Family literacy programs are built on four core principles, 1)the value of education for success in life,2)
the central role of the parent in a child's development, 3)the identification of individual strengths, and
4)the value of experiential learning
While each First Things First funded early language and literacy program may be uniquely designed,they
all have a valuable role to play in meeting the complex needs of families and communities across the
State of Arizona First Things First focuses on programs and services that provide children with the best
opportunities for school and life success Funding decisions are based upon a robust process of review
to ensure programs are supported by research,value the family, use approaches considered to be best
practice and are responsive to the specific needs identified in each region. First Things First funded
programs shall supplement, not supplant, other state expenditures on, and federal monies received for
early childhood development and health programs.
It is expected that early language and literacy programs funded by First Things First will be offered at no-
cost, on a voluntary basis Programs and service can be delivered through home visitation or
community based training. Please,also refer to the First Things First Home Visitation and/or Parent
Education Community Based Training Standards of Practice documents. ..
Using a family-centered and strengths-based approach these programs will
1 Provide a Focus on Literacy
A Inform and educate parents and families on typical early language and emergent literacy
development for children ages birth through five.
B Literacy coaching and instruction should be woven into the activities of all program
components, presented and practiced in contexts that are meaningful to families' lives and
needs If providing literacy services in a community based setting, it is critical that parents and
families are taught to bridge classroom experiences to home environments with their own
young children
C Training for parents regarding how to be the primary teacher for their children and full partners
in the education of their children
• Actively engage parents in learning how everyday experiences can nurture the literacy
development of their children.
G RA-R C019-11-0088-01
Page 44 of 52
411ft, AIM It.
• Support parents in maintaining a literacy-rich home environment
• Assist parents to learn how to advocate for their children within a variety of settings,
including school,child care and human service agencies
2 Use a research-based curriculum and activities to promote learning in contexts which are
relevant to the lives of participants
3 Provide Sufficient Intensity and Duration of Services
• For example,typical frequency and duration of family literacy programs is a minimum of
6 sessions at 2 hours per session.
Programs may also
-Align with Arizona's Early Learning Standards/Guidelines
Family literacy programs across the nation also take into consideration alignment with their state's Early
Learning Guidelines which describe the expectations about what children should know(understand)and
do (competency and skills)across the different domains of learning In Arizona,the Department of
Education developed Early Learning Standards to provide a framework for the planning of quality
learning experiences for all children 3 to 5 years of age The document can be found here
http-//www ade state.az.us/earlychildhood/downloads/EarlyLearningStandards.pdf
First Things First is developing Early Learning Developmental Guidelines for infants and toddlers.
-Provide parent literacy training that leads to economic self-sufficiency
• Assist adults in raising their literacy levels
• Assist adults in gaining knowledge and skills needed for employment and self-
sufficiency.
• Assist adults who are parents in gaining educational skills they need to be full partners
in the educational development of their children
• Assist adults in completing their secondary school education or its equivalent(e g
English language classes,Adult Basic Education,Adult Secondary Education, preparation
for the General Education Development(GED)examination, and workplace literacy).
�► • In community settings, instruction should include a combination of individual and group
activities,and encourage cooperative learning
• Assessment, both formal and informal,should occur on an ongoing basis in order to
provide adult learners with feedback about progress they have made toward goals
• Participants must be actively engaged in the decision-making process with regard to
their education
• Program staff must support adult learners in being self-directed,with understanding
that adult education builds upon the knowledge,experiences and roles of participating
adults
All First Things First funded Home Based Early Language and Literacy Programs must also follow the
First Things First Home Visitation Standards of Practice
All First Things First funded Community Based Early Language and Literacy Programs must also follow
the First Things First Parent Education Community Based Training Standards of Practice
March 23, 2010
G RA-RC019-11-0088-01
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Exhibit D First Things First Standard of Practice
Parent Education Community-Based Training
Community-based family education programs work to enable families to build on their own strengths
and capacities to promote the healthy development of children Successful family education programs
facilitate the acquisition of parenting and problem-solving skills necessary to build a healthy family.
Effective parenting education develops nurturing and attachment to support children's social-emotional ""
development, knowledge of parenting and of child development, parental resilience, and social
connections and awareness of support mechanisms available for parents Research suggests that
improving fundamental parenting practices reduces the likelihood of problem behaviors in children
Parent-child relationships can be enhanced through parent training and family strengthening programs
While these programs come in different forms,they have a common goal of increasing the level of
family functioning and promoting healthy child development Programs are embedded in their
communities and contribute to the community building process Parents should be able to access
educational information in their community on a variety of child development topics Information about
where and when parenting education programs are available needs to be easily accessible by all
interested persons
Research indicates that programs that involve both parents and children demonstrate a positive impact
upon outcomes.Effective program models may run simultaneous parent-only and child-only sessions
followed by family sessions with opportunities to practice new skills The critical element is that families
have opportunities to practice skills with on-site staff guidance
Based upon Building Bright Futures, regional needs and assets reports, and preliminary information from
the Family and Community Survey,we know that Arizona's parents and families with young children
need information on child development,to develop parenting skills;and have access to resources For
those who do not qualify or choose to participate in a home visitation program, community-based
family education programs serve as another opportunity for Arizona's parents and families to access
education, information and resources.
While each First Things First funded community-based family education program may be uniquely
designed,they all have a valuable role to play in meeting the complex needs of families and
communities across the State of Arizona First Things First focuses on programs and services that
provide children with the best opportunities for school and life success Funding decisions are based
upon a robust process of review to ensure programs are supported by research,value the family and use
approaches considered to be best practice which are responsive to the needs identified in a specific
Region First Things First funded programs shall supplement, not supplant,other state expenditures and
federal monies received for early childhood development and health programs
It is expected that community based family education programs funded by First Things First will be
offered at no-cost,on a voluntary basis Using a family-centered and strengths-based approach these
programs will offer families.
A series of classes that provide information and support in each of the core areas child
development, parenting skills,and resource and referral
G RA-RC019-11-0088-01
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ABMs
• All domains of child development(cognitive, communication, physical, social/emotional
and adaptive), age appropriate expectations, developmental milestones and when to
have concerns
• Appropriate child-adult interactions and development of parenting skills(i.e. physical
touch,showing affection,spending time together, positive discipline, parental
monitoring, early reading, language experiences, and communication)
• Resource and Referral Information-Identify supports and services available to families
with young children (e g nutrition,obesity, breastfeeding; physical activity;
immunizations, oral health, insurance enrollment, participation in consistent
medical/dental homes, participation in prenatal care,safety,where to access
developmental screening and intervention;vision and hearing screening)
Programs may also help families.
• Identify their natural supports such as peer support
• Access opportunities to participate in family literacy activities
Programs will.
1 Provide services to families that are based upon a culture of trust and respect
A Create a family-centered environment
• Staff are from the community and have extensive knowledge of community resources
• Structure activities compatible with the family's availability and accessibility
• Demonstrate genuine interest in and concern for families
B Clearly define program objectives with the families upon enrollment understanding what the
program will accomplish helps families become fully engaged in program services
C Create opportunities for formal and informal feedback and act upon it,ensure that input
.�. shapes decision-making
D Encourage open, honest communication
E Maintain confidentiality, be respectful of family members and protective of their legal rights
2. Support the growth and development of all family members, encourage families to be resources for
themselves and others
A Encourage family members to build upon their strengths
B Reflect the commitment to effectively serve the identified target population with an emphasis
on fathers and grandparent caregivers,through publicity/outreach, literature and staff training
C Help families identify and acknowledge informal networks of support and community
resources
G RA-RC019-11-OOHS-01
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D Create opportunities to enhance parent-child and peer relationships
3 Affirm, strengthen and promote families' cultural, racial and linguistic identities and enhance their
ability to function in a multicultural society
A Create opportunities for families of different backgrounds to identify areas of common
ground and to accept and value differences between them
B Strengthen parent and staff skills to advocate for themselves within institutions and agencies
C Hire staff who reflect the cultural and ethnic experiences and language of the families with
whom they work and integrate their expertise into the entire program
D.To address cultural competency objectives,early childhood practitioners/early childhood
service providers shall ensure that children and families receive from all staff members effective,
understandable, and respectful care that is provided in a culturally competent manner-a
manner compatible with their cultural beliefs and practices and preferred language. Early
childhood practitioners/early childhood service providers should ensure that staff at all levels
and across all disciplines receive ongoing education and training in culturally and linguistically
appropriate service delivery Early childhood practitioners/early childhood service providers
should develop participatory, collaborative partnerships with communities and utilize a variety
of formal and informal mechanisms to facilitate community and family-centered involvement to
ensure that services are delivered in a manner that is consistent with the National Standards on
Culturally and Linguistically Appropriate Services and/or the National Recommendations on
Cultural and Linguistic Competence for the National Association for the Education of Young
Children " http•//minorityhealth hhs gov/templates/browse aspx?Ivl=2&IvllD=15;
http//www naeyc.org/positionstatements/linguistic
4 Programs are flexible and continually responsive to emerging family and community issues
A Be accessible for families.
B Ensure manageable classroom size and appropriate staffing patterns Calculate classroom size
and staffing patterns based upon.
p
• Space,square footage,for adult-only sessions,there will be a maximum of 25
participants; and
• Number of sessions held for families throughout a calendar week,and
• Program model. For example,for groups that involve both adults and children,staffing
patterns must demonstrate appropriate staff to family ratios(e.g. lead instructor and
two teachers for eight families with two year olds—while adults receive information
from lead instructor,teachers provide care for the two year olds and are available to
assist with facilitation of parent-child activities)
C. Engage families as partners to ensure that the program is beneficial Families have regular
input and feedback in programmatic planning to meet their needs
D Develop a collaborative, coordinated response to community needs
G RA-RC019-11-0088-01
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Alba
5 Community-based programs provide ongoing staff development/training to ensure program quality
and give staff an opportunity to develop professionally
A Assess staff skills and abilities Staff must be able to engage families while keeping a
professional rapport.
B Provide ongoing staff development/training on the First Things First Parent Education
Community Based Training Standards of Practice principles
C Supervisors should work with staff to prepare professional development plans
6 The Parent Education Community Based Training Standards of Practice are modeled in all activities
including planning,governance, and administration.
A The length of employment and experience/education are reflective of high quality staff
Parent and family educators are required to have a minimum of a Bachelors degree in early
childhood development,education,family studies,social work, nursing or a closely related field.
B. Establish an effective, consistent supervisory system that provides support for all staff
members and ensures accountability to participants,funders,and the community
C. Establish supervision as a collaborative process with mechanisms that support staff in difficult
situations and provides ongoing opportunities for discussion between staff members and
supervisors to reflect and debrief Supervision will also include observation It is important that
supervisors spend time with parent educators in the field to have a sense of how the service is
being delivered This will help supervisors and staff to identify coaching and mentoring
opportunities.
D All staff work as a team, modeling respectful relationships
E Build a team of staff who is consistent with program goals and whose top priority is the well-
being of families and children
F Evaluation and monitoring is a collaborative,ongoing process that includes input from staff,
families, program administrators,and community members
1 Activities,as identified by First Things First, include pre-and post-testing,self-
assessment and opportunities for feedback; and
2 Identify outreach, engagement and retention practices;and
3 Programs must demonstrate mechanisms to assess program effectiveness and to
implement quality improvements Programs must participate in data collection and
reporting of performance measures to First Things First
February 12,2010
GRA-RC019-11-0088-01
Page 49 of 52
Exhibit E:
Performance Measures
Program Specific Data Collection
Grantees will be provided with data reporting requirements by First Things First and will meet
the requirements of the evaluation including, but not limited to,timely and regular reporting
and cooperation with all First Things First evaluation activities Timely and regular reporting of
all performance and evaluation data including the electronic submission (through First Things
First secure web portal known as PGMS) of data identified in data reporting templates (which
will follow the First Things First general orientation)
First Things First reporting requirements will be aligned with the Goals, Key Measures, and
Performance Measures identified in each Scope of Work The purpose of the First Things First
data submission is to determine the extent to which the program has accomplished the stated
goals and key measures, through reporting on program implementation as well as program
outcomes (as appropriate and identified in the performance measures)
Grantees agree to participate in the First Things First evaluation and any program specific
evaluation or research efforts. Grantees are required to collaborate with the First Things First
longitudinal evaluation The provider must participate in child assessment activities associated
with the longitudinal evaluation including tracking and reporting to First Things First data
pertaining to participant attendance, enrollment, and demographic information, all of which
must be maintained in a secure and confidential manner. In addition, Grantees agree to follow
First Things First and evaluation consultants of First Things First to observe program activities
on site and obtain parent consent for data collection related to evaluation efforts
Performance Measures are defined by First Things First to determine the key impacts of the
strategies, programs and approaches being implemented Grantees will collect and report data
to First Things First on the progress of achieving the Performance Measures Grantees will
receive training on specific reporting requirements. Reporting requirements will be detailed
and specific and aligned with the performance measures Data must be submitted in its raw
form (e g., number of children served/proposed service number=52 actual children served/50
proposed service number) Based on specific strategic objectives,data will be reported for
subgroups,for example, one group of strategies may require reporting of the number of
children from birth through five,whereas other strategies will need to report numbers broken
down to number of infants,toddlers, and preschoolers An additional example, would be for
type of Early Care provider or enrollment status Examples of subgroups of Early Care providers
are licensed with the Arizona Department of Health Services, accredited, regulated by Tribal
authorities, etc, examples of family enrollment statuses are newly enrolled, continuing
enrollment, disenrolled
Performance Measures for purposes of this Agreement are as follows.
Community Based Early Literacy Programs
G RA-RC019-11-0088-01
Page 50 of 52
• Total number of families attending family literacy trainings/proposed service number
• Total number of children ages zero through five attending family literacy trainings/proposed
service number
• Total number of families showing increases in parenting knowledge in early literacy and
skills after receiving trainings/strategic target number (minimum questions provided by FTF)
• Number of families reporting an increase in reading to their child (minimum questions
provided by FTF)
G RA-RC019-11-0088-01
Page 51 of 52
Exhibit F Coordination
Coordination and collaboration among early childhood service providers is critical to
developing a seamless service delivery system for children and families Through
coordination and collaboration, organizations begin to look at how they can change the way
they work together so that they deliver services to children and families in new, more
effective and efficient ways As a result of coordination and collaboration, services are
often easier to access and are implemented in a manner that is more responsive to the
needs of the families Coordination and collaboration may also result in greater capacity to
deliver services because organizations are working together to identify and address gaps in
service
Services and programs cannot be implemented in isolation Successful Grantees must
demonstrate capacity to attend meetings and participate productively in coordination and
collaboration activities occurring within the First Things First region being served In order
to accomplish this, Grantees should plan the appropriate staffing and budget to support
travel to and attendance at monthly meetings within the regional area.
In order to promote regional and statewide service coordination First Things First grantees
may also be requested to participate in regional and statewide meetings. First Things First
staff and Regional Councils will identify these additional coordination and collaboration
opportunities To ensure the capacity to participate in these activities, Grantees should
plan the appropriate staffing and budget to support travel to and attendance at five
additional meetings, four within the region or in a neighboring region and one in the
Phoenix area All travel related costs for these trainings and meetings should be included in
the Grantee's budget
G RA-RC019-11-0088-01
Page 52 of 52
ROLL CALL VOTE
NOTES•
\� a
lT�
t)
ITEM # MEETING OF
MOTION BY SECONDED BY: Ylk
YES: NO ABSTAINED
COUNCILMEMBER DIETZ
COUNCILMEMBER BARKER ✓/
VICE MAYOR ECK ✓/
COUNCILMEMBER COLEMAN ✓/
COUNCILMEMBER SERDY
COUNCILMEMBER WILSON
MAYOR INSALACO
UNANIMQUS IN FAVOR OPPOSED ABSTAINED
TOTAL V
Aft. oak
CONSENT AGENDA ITEMS NO. 1-5
I MOVE THAT THE CONSENT AGENDA BE ACCEPTED AS PRESENTED, AND
THAT APPROVAL BE GIVEN FOR THE CONTRACT RENEWAL BETWEEN THE
GREATER PHOENIX ECONOMIC COUNCIL AND THE CITY OF APACHE JUNCTION
FOR ECONOMIC DEVELOPMENT SERVICES AND THE REAPPOINMENT OF
COUNCILMEMBER SERDY AS THE CITY OF APACHE JUNCTION REPRESENTATIVE
TO THE GREATER PHOENIX ECONOMIC COUNCIL BOARD OF DIRECTORS, AND
THAT RESOLUTION NO 10-33, A RESOLUTION OF THE MAYOR AND CITY COUNCIL
OF THE CITY OF APACHE JUNCTION,ARIZONA,AUTHORIZING THE CITY TO
ENTER INTO AN AGREEMENT WITH THE ARIZONA EARLY CHILDHOOD
DEVELOPMENT AND HEALTH BOARD'S PINAL REGIONAL PARTNERSHIP COUNCIL
FOR FISCAL YEAR 2010-2011 FIRST THINGS FIRST GRANT FUNDS; AND
AUTHORIZING AND DIRECTING STAFF TO TAKE ALL STEPS NECESSARY TO
CARRY OUT THE PURPOSE AND INTENT OF THE GRANT, BE APPROVED.
., o Ci y of Apache Juncitlon
Home of the Superstrtion Mountains
q+�rzasy�
ra Print
TO• City Manager's Office
FROM: George Hoffman, City Manager
DATE August 17, 2010
Agenda Type : Regular Agenda
Council Priority Focus Area.
TITLE OF AGENDA ITEM.
MANAGER'S REPORT.
ACTION REQUESTED:
DISCUSSION/ BACKGROUND INFORMATION:
FISCAL IMPACT:
OPTIONS/ALTERNATIVES:
RECOMMENDATION:
ATTACHMENTS:
Click to download
No Attachments Available
PUBLIC HEARING
1. For APPLICATION FOR AN INTERIM PERMIT, PERSON TRANSFER, LIMITED
LIABILITY CO., SERIES 6 LIQUOR LICENSE FOR DOG RUN SALOON
2. Will CITY CLERK KATHLEEN CONNELLY speak to the Council?
3. Will the applicant or spokesperson please speak to the Council on this item?
4. Is there anyone from the public who wishes to speak on this item? (Are there any
"Request to Speak" forms?)
5. If not, this hearing is closed.
6. Is there any discussion?
7. Call for a motion.
8. Call for a second.
9. Roll call vote.
OF PQAChf •
JGC►
.F o City of. pache Junction
z
Home gl the Superstition Mountains
4Ptzoxtt)
a Print
TO: City Manager's Office
FROM: Kathy Connelly, City Clerk
DATE: August 17, 2010
Agenda Type : Regular Agenda
Council Priority Focus Area: Required by Federal Law or State Statute
TITLE OF AGENDA ITEM:
APPLICATION FOR AN INTERIM PERMIT, PERSON TRANSFER, LIMITED LIABILITY COMPANY SERIES 6 LIQUOR
LICENSE FOR DOG RUN SALOON
ACTION REQUESTED:
Recommendation for Approval
DISCUSSION/ BACKGROUND INFORMATION:
This is the next step in the liquor license application process A public hearing is required wherein the city council makes a
recommendation for approval or denial to be forwarded to the Arizona Department of Liquor Licenses and Control
FISCAL IMPACT.
OPTIONS/ALTERNATIVES:
RECOMMENDATION
ATTACHMENTS:
Click to download
❑ cover memo
D application part 1
O application part 2
0 notice
❑ applicant letter
0 department memo
D planning recommendation
O police recommendation
❑ fire district recommendation
Pp ACHE
ok_,VActritc'
Yit
Home of the Superstition Mountains
'Q�IZON�
AUGUST 5. 2010
MEMORANDUM TO HONORABLE MAYOR AND CITY COUNCIL MEMBERS
THROUGH GEORGE R HOFFMAN, CITY MANAGER
THROUGH KATHLEEN CONNELLY, CITY CLERK /
FROM JAN MASON, DEPUTY CITY CLERK 4` 1'1/`-~-
SUBJECT AGENDA ITEM FOR AUGUST 17, 2010
APPLICATION FOR A LIQUOR LICENSE FOR
DOG RUN SALOON
An application for an Interim Permit, Person Transfer, Limited Liability Co , Series 6
Liquor License has been submitted by Ms Kimberly Ann Guethle for Dog Run Saloon
located at 320 W Superstition Blvd , Suites 111 and 112, Apache Junction, Arizona
Correspondence has been received from the planning department, fire district and police
department, a copy of which is attached Please note that the fire district
recommendation is for denial at this time Dave Montgomery advised by telephone
yesterday that the problem causing their recommendation for denial is in the process of
being resolved I requested he send additional correspondence reflecting a new
recommendation for approval or to please attend the meeting to brief the council on the
matter He advised he would be sending new correspondence, which will be forwarded to
the council once it has been received
The next step in the procedure is for the City Council to hold a public hearing on the
application and make a recommendation for approval or denial to be forwarded to the
State Department of Liquor Licenses and Control
• Voice(480)982-8002 • FAX(480)982-70(8 • TDD(480)983-0095 • www ajcu.y net
300 E Superstition Boulevard Apache Junction AZ 85219
Y ♦�
Arizona Dep3ri-nent of Liquor Licenses and Control
BOG West Washington, 5th Floor
Phoenix,Arizona 8500;
vvww:azliniuor.r)ov
602-542 51211
APPLICATION FOR LIQUOR LICENSE
TYPE OR PRINT WITH BLACK INK
Notice: Effective Nov 1,1997,An Owners,Agents,Partners.Stockholders.Oni- rs.or Managers active', :o in the day to day operations of
the business must attend a Department approved liquor law training course or pro id:'proof of attendance within t!ie last five years See page 5 of
the Liquor Licensing requirementsens
SECTION 1 This application is for a: SECTION 2 Type of ownership
%INTERIM PERMIT Complete Section 5 ❑J T W R.O.S Complete Section 6
❑NEW LICENSE Complete Sections 2, 3, 4, 13, 14, 15, 16 ❑'INDIVIDUAL Complete Section 6
PERSON TRANSFER(Bars&Liquor Stores ONLY) 0 PARTNERSHIP Complete Section 6
Complete Sections 2,3,4, 1'1, 13, 15, 16 LI CORPORATION Complete Section 7
❑LOCATION TRANSFER(Bars and Liquor Stores ONLY; 'LIMITED LIABILITY CO Complete Section 7
Complete Sections 2,3,4, 12, 13, 15, 16 ❑ClUE) Complete Section 8
❑PROBATE/WILL ASSIGNMENT/DIVORCE-DECREE ❑GOVERNMENT Complete Section 10
Complete Sections 2,3, 4, 9, 13, 16 (fee not Q-TRUST Complete Section 6
❑GOVERNMENT Complete Sections 2,3,4, 10, 13. 15. 16 LI OTHER Explain
SECTION 3 Type of license and fees LICENSE#
Department Use Only
1 Type of License ota 2 Total fees attached $
APPLICATION FEE AND INTERIM PERMIT FEES (IF APPLICABLE) ARE NOT REFUNDABLE
The fees allowed under A.R.S.44-6552 will be charged for all dishonored checks
SECTION 4 Applicant () (02 77c,
Mr
1 Owner/Agent's Name C Ms O " ` '' '� `'`
(Insert one name ONLY to appear on ti nse) Last First Middle
2 Corp/Partnership/L L C ._ cyC� sb 'T , �� c'_ 1 CM -1-.7 Z
(Exactly as it appears on Articles of Inc or Articles of Org)
3 Business Name cacti :.) G -'- , ,,_ �} I
(Exactly as it appears on the exterior of premises)
"C 1�
4 Pnncipal Street Location 3a w�, - S Pvzs<�< a�� t3�.,�, it( z�+i2 �-+,:,c;_To.3 ,+�,��
(Do not use PO Box Number) City County Zip
5 Business Phone (. - t` 4', Daytime Contact CA-4s.>) 4(i 7 -- ' 2_1:4
6 Is the business located within the incorporated limits of the above city or town? ,gYES ONO
7 Mailing Address 14/- 1- rL 14 C,r _" ('- �-��� G 3�.fa-r' b e");
City State Zip
8 Enter the amount paid for a bar beer and wine, or liquor store license$ "( Oc>c . (Price of License only)
�" r yam, DEPARTMENT USE ONLY
t Fees I rl (C J1_i"
Application Interim Permit Agent Change Club Finger Pnnts$ ) LiC°
TOTAL OF ALL FEES
Is Arizona Statement of Citizenship &Alien Status For State Benefits complete? S 0 NO
Accepted by t M Date "Z to I L) Lic # (D (DI l ()O.7C)
L,c 0100 05/2009 *Disabled individuals requiring special accommodation, please call(602)542-9027
1
I __
SECTION 5 Interim Permit.
1 If you intend to operate business when your application is pending you will need an Interim Permit pursuant to A R S
4-203 01
2 There MUST be a valid license of the same type you are applying,fhor currently issued to the location
3 Enter the license number currently at the location 01,2 t t co-1-0
4 Is the license currently in use? YES❑NO If no, how long has it been out of use?
ATTACH THE LICENSE CURRENTL f ISSUED AT THE LOCATION TO THIS APPLICATION
I ` 4>a " C-zzAti , declare that I am the CURRENT OWNER,AGENT, CLUB MEMBER PAR rNER,
(Print full name) , l
MEMBER, STOCKHOLDER OR LICENSEE(circle the title which applies)of the tated license and location
State State of ` =* County off ` A
"' 1Q_ The foregoing instrument was acknowledged before me this
(Sign#u )
My commission expires on - "` S o`3 �L' y of �° -�
Day onth ar
Notary Public State of Arizona
Puma County bgpature of NOTARY PUBLIC)
` ' � Kevin A Kramber•
/
'7n�" v�i�w+�ts�iwwEKp:sr�
SECTION 6 Individual or Partnership Owners
EACH PERSON LISTED MUST SUBMIT A COMPLETED QUESTIONNAIRE(FORM LIC0101),AN"APPLICANT'TYPE FINGERPRINT CARD,AND$24 PROCESSING FEE
FOR EACH CARD
1 Individual
Last First Middle %Owned Mailing Address City State Zr
Partnership Name (Only the first partner listed will appear on license)
General Limited I ast First Middle %Owned M ' cZAddress City State Zip
❑ ❑
❑ ❑ oo1
❑ ❑
❑ ❑
(ATTACH ADDITIONAL SHEET IF NECESSARY)
2 Is any person,of an the above going to share in the profits/losses of the business? 0 YES 0 NO
If Yes,given , current address and telephone number of the person(s) Use additional sheets if necessary
Last First Middle Mailing Address G _State Zi Tele hone#
2
SECTION 7 Corporation/Llr Vic!Liability Co
EACH PERSON LISTED MUST SUBMIT A COMPLETED QUESTIONNAIRE(FORM LtC0101),AN"APPLICANT"TYPE FINGERPRINT CARD,AND$24 PROCESSING
FEE FOR EACH CARD
❑ CORPORATION Complete questions 1, 2,3,5, 6, 7,and 8
LLC Complete 1,2,4,5, 6, 7,and 8
1 Name of Corporation/L L C
(Exactly as it appears on Articles of Incorporation or Articles of Organization) (/
2 Date Incorporated/Organized State where Incorporated/Organized �A,A- a-c'.-A
3 AZ Corporation Commission File No Date authorized to do business in AZ -
4 AZ L L C File No L- I La I lel-3 3 5 Date authorized to do business in AZ
5 Is CorpJL L C Non-profit?❑YES NO
6 List all directors,officers and members in Corporation/L L C
Last First Middle Title Mailing Address City State Zip
%A,ew..l t S Y�L� .M1-�]..t.. �\i�L 2.L Z
ii
1
(ATTACH ADDITIONAL SHEET IF NECESSARY)
7 List stockholders who are controlling persons or who own 10%or more
Last First Middle % Mailing Address City Stale Zip
\oc1 1 4Z+'
(ATTACH ADDITIONAL SHEET IF NECESSARY)
8 If the corporation/L L C is owned by another entity,attach a percentage of ownership chart,and a director/officer/member
disclosure for the parent entity Attach additional sheets as needed in order to disclose personal identities of all owners
^ SECTION 8 Club Applicants.
EACH PERSON LISTED MUST SUBMIT A COMPLETED QUESTIONNAIRE(FORM LIC0101),AN"APPLICANT'TYPE FINGERPRINT CARD,AND$24 PROCESSING FEE
FOR EACH CARD
1 Name of Club Date Chartered
(Exactly as it appears on Club Charter or Bylaws) a copy of Club Charter or Bylaws)
2 Is club non-profit? 0 YES ❑ NO
3 List officer and directors
Last First Middle e Mailing Address City state Lip
(ATTACH ADDITIONAL SHEET IF NECESSARY) 3
/1 e1
SECTION 9 Probate,Will Assignment or Divorce Decree of an existing Bar or Liquor Store License
1 Current Licensee's Name
(Exactly as it appears on license) Last First Middle
2 Assignee's Name
Last First Middle
3 License Type License Number Date of Last Ren
4 ATTACH TO THIS APPLICATION A CERTIFIED COPY OF THE WILL,PROBATE DiSTRI STRUMENT,OR DIVORCE
DECREE THAT SPECIFICALLY DISTRIBUTES THE LIQUOR LICENSE TO TH` NEE TO THIS APPLICATION
SECTION 10 Government (for cities,towns,or ies only)
1 Governmental Entity —
2 Person/designee,--
Last First Middle Contact Phone Number
A SEPARATE LICENSE MUST BE OBTAINED FOR EACH PREMISES FROM WHICH SPIRITUOUS LIQUOR IS SERVED
SECTION 11 Person to Person Transfer
Questions to be completed by CURRENT LICENSEE(Bars and Liquor Stores ONLY-Series 06,07, an 9)
1 Current Licensee's Name
i�3\a.(-TzauS= �'r CT -r Entity ;...--,...----7-
,
(Exactly as it appears on license) Last First Middle (Indiv Agent,etc.)
2 Corporation/L L C Name --1. r:.. "°' l-'-e_'
(Exactly as it appears on license)
3 Current Business Name �c:tZ., SA. `moo
(Exactly as it appears on license)
4 Physical Street Location of Business Street 3p 2- w =" 5"• S-.,P ' - t`k G 4--.175`-"-P - 84- k l` /t t'—
City State, Zip /L..r'.A,c_.. - S ti,c_.-r.t.,.� 4 e, S 2.•_cD
5 License Type c't" License Number 'pt.,' " op
I
6 Current Mailing Address Street 4-4s A t t C �T-'s 2-`r'
(Other than business) A
City State,Zip ',ac...-4 v 3,,mac..-n D i,, Y�t S 5 r 9
7 Have all creditors, lien holders,interest holders etc been notified of this transfer' $YES❑NO
8 Does the applicant intend to operate the business while this application is pending? -YES 0 NO If yes complete Section
5 of this application attach fee,and current license to this application I.
9 i ,hereby authorize the department to process this appiicatioi to transfer the
(print full name)
privilege of the license to the applicant, provided that all terms and conditions of sale are met Based on the fulfillment of these
conditions I certify that the applicant now owns or will own the property nghts of the license by the date of issue
l 'a;.,P. c1L.7..�,-,-,4 +2- -,--,-,.... -7-' declare that I am the CURRENT OWNER AGENT, MEMBER PARTNER
(pnnt full name)
STOCKHOLDER,or LICENSEE of the stated license I have read the above See en 11 and confirm that all statements are
true, correct, and complete
X �_ ; 1:i:t 4,0 t rat'.�,,0-1 c,.,, z State of ,� Zfl t,A. County of rn a,
(Signature of CURRENT LICENSEE) The foregoing instrument was` acknowledged before me this
day, �.a'-'i 2.Q.c�
.....j
2-O r 3 ;1r/ / Month Year
My commission expires on -,�i S ,fit-�� !!t ei'�G.G e
/! i lure of NOTARY PUBLIC)
:,.T & 20J
, Notary Public State of 1 My Commission Expires
"' h08/ 5 2 1
SECTION 12 Location to Lo ON Transfer (Bars and Liquor Stores ONLY)^
APPLICANTS CANNOT OPERATE UNDER A LOCATION TRANSFER UNTIL iT IS APPROVED BY THE STATE
1 Current Business Name
(Exactly as it appears on license)
Address
2 New Business Name
(Physical Street Location)
Address
3 License Type nse Number
4 What date do you pia move? What date do you plan to open?
rw OM=LIM r.—.'aa ,�vv uccam cvva i OmIaml MEMO,. sMar..ssa ..rape OW
SECTION 13 Questions for all in-state applicants excluding those applying for government, hotel/motet.and
restaurant licenses(series 5, 11,and 12)
A.R S §4-207(A)and(B)state that no retailer's license shall be issued for any premises which are at the time the license application is received by
tie director within three hundred(300)horizontal feet of a church,within three hundred(300)horizontal feet of a public or private school building with
kindergarten programs or grades one(1)through(12)or within three hundred(300)horizonal feet of a fenced recreational area adjacent to such school building
The above paragraph DOES NOT apply to r
a)Restaurant license(§4-205 021 c)Government license(§4-205 03) ;,
b)Hotel/motel license(§4-205 01) d)Fenced playing area of a golf course(§4-207(B)(5))
r
1 Distance to nearest school o x"^` / Name of school e° -r->r- c4 z\5"r'x A,..7 ft—-4
ltSp w . S.1n�U' -1-1- 1-0" `3�..D, �A 6s2-z.� 3�v
Address
/ City, State, Zip
2 Distance to nearest church a 4'3 :-.,' ,h Name of church E...`'‘' t p-+ A,... %- "" _N-r"-� -) C 4 '2-4-4
Address IQ 5 u Li. S.J 2.vLy'rl-c 4,-. 1, t.v J !a. ei s-LZ
City State, Zip
3 I am the Lessee ❑ Sublessee 0 Owner 0 Purchaser(of premises)
4 If the premises is leased give lessors Name 4_^-„„3`>� .�s��......h- .t.,�",..-
Address ii•3'3 c., = . I r..7- :.a.., ' 4cic>,�„ 12?> -i o4 P-Ve.,-^N Y ,kt
: : rt''.�''•-14-.3� City, State,Zip €. S z,VI"
4a Monthly rental/lease rate$ 3 .74 c>c> What is the remaining length of the lease S yrs mos
eiliS �!, e— ,'i CiYa L .e i�'i A...•._Y . Ll Lv sr.
4b What is the penalty if the lease is not fulfilled? $ 3 ,3�c� ,,,or other -�r, • '
t S=z `r-�n,.,w ) (give details-attach additional sheet if necessary)
5 What is the total business indebtedness for this license/location excluding the lease?$ 30 icC'o .. race
Please list debtors below if applicable
Last First Middle Amount Owed Mailing Address City State Zip
"a) 'J c., ♦C_.,N ( 30 sC o— 4-8 t C-• > LJa.„T'\.,-, 121> �� Y a\l {
(ATTACH ADDITIONAL SHEET IF NECESSARY)
6 What type of business will this license be used for(be specific)? &-.
r//a z```4.-
y
^ ^
SECTION 13 - continued
7 Has a license or a transfer license for the premises on this application been denied by the state within the past one(1)year?
0 YES f NO If yes, attach explanation
8 Does any spirituous liquor manufacturer,wholesaler,or employee have any interest in your business? 0 YES 0 NO
9 Is the premises currentl licensed with a liquor license?%YES 0 NO If yes, give license number and licensee's name
License# av t� Ga (exactly as it appears on license) NameDoi.,�a. cLk-a a t -T-N-Q 2 - .-
SECTION 14 Restaurant or hotel/motel license applicants
1 Is there an existing restaurant or hotel/motel liquor license at the proposed location? 0 YES 0 NO ^
If yes give the name of licensee,Agent or a company name
and license#
Last First Middie
2 If the answer to Question 1 is YES,you may qualify for an Interim Permit to operate while your application is pending,consult
A R S §4-203 01 and complete SECTION 5 of this application —
3 All restaurant and hotellmotel applicants must complete a Restaurant Operation Plan(Form 4)provided by the
Department of Liquor Licenses and Control
4 As stated in A R S §4-205 02 G 2, a restaurant is an establishment which Ives at least 40 percent of its gross revenue
from the sale of food Gross revenue is the revenue derived from all es of food and spirituous liquor on the licensed
premises By applying for this ❑ hotel/motel 0 restaurant lice , I certify that I understand that I must maintain a
minimum of 40 percent food sales based on these definitio and have included the Restaurant Hotel/Motel Records
Required for Audit(form LIC 1013)with this applicatio
��� applicant's signature
As stated in A R S§4-205 02 (B) I understand it is my responsibility to contact the Department of Liquor Licenses and
Control to schedule an mspectio mien all tables and chairs are on site kitchen equipment and, if applicable patio barriers
are in place on the iicensed_primises With the exception of the patio barriers, these items are not required to be properly
installed for this inspec ail- Failure to schedule an inspection will delay issuance of the license If you are not ready for your
inspection 90 day ; er filing your application, please request an extension in writing specify why the extension is necessary
and the new i pection date you are requesting To schedule your site inspection visit www azliquor gov and click on the
"Information' tab
applicants initials
SECTION 15 Diagram of Premises (Blueprints not accepted,diagram must be on this form)
1 Check ALL boxes that apply to your business
.I Entrances/Exits Liquor storage areas Patio $ Contiguous
elliS
❑ Service windows 0 Drive-in windows ❑ Non Contiguous
2 Is your licensed premises currently closed due to construction renovation, or redesign? 0 YES ,NO
If yes, what is your estimated opening date?
month/day/year
3 Restaurants and hotel/motel applicants are required to draw a detailed floor plan of the kitchen and dining areas including
the locations of all kitchen equipment and dining furniture Diagram paper is provided on page 7
4 The diagram to detailed floor plan)you provide is required to disclose only the area(s)where spiritous liquor is to be
sold served, consumed, dispensed, possessed, or stored on the premises unless it is a restaurant(see#3 above)
5 Provide the square footage or outside dimensions of the licensed premises Please do not include non-licensed premises
such as parking lots living quarters, etc
As stated in A R S §4-207 01(B), I understand it is my responsibility to notify the Department of Liquor Licenses
and Control when there are changes to boundaries,entrances,exits,added or deleted doors,windows or service
windows,or increase or decrease to the square footage after submitting this initial drawing
th
applicants initials
is
4 In this diagram pleas tow only the area where spirituous li, Jr is to be sold, served, consumed,
dispensed, possessed or stored It must show all entrances, exits, interior walls, bars, bar stools,
hi-top tables, dining tables, dining chairs, the kitchen, dance floor, stage, and game room Do not
include parking lots, living quarters, etc When completing diagram, North is up
If a legible copy of a rendering or drawing of your diagram of premises is attached to this
application, please write the words "diagram attached" in box provided below
}
Ps.......„‘.--71-1.L.\..c..._ 4-0.:N-D .
Ths ,
•
SECTION 16 Signature Block
I, c ,,., i�.>.._;- - N., C4L—n�1. .: , hereby declare that I am the OWNER/AGENT filing this
(print full name of applicant)
application as stated in Section 4, Question 1 I have read this application and verify all statements to be
true, cor ect and complete
t '
(sr ature of apptihitpt
in Section 4 Question 1)_
State of ' ''''' 4 County of`R,
Notary Public State of Arizona
E
Pirna CountyThe foregoing instrument was acknowledged before me this
evin A Kramber
My Cornm'sson Ep.res
hrJ6/ 5f2 1 .-7 4 l'4 of� �`.':`,-' 4Z`'k c
f Month // Year
`-'--'-- .ram , Zc:� . l k £cx � 64--/
My commission expires on
Day Month Year /`// signature of NOTARY PUBLIC
7
ARIZONA DEPARTMENT OF LIQUOR UCENSES&CONTROL
BOO W Washington 5th Floor
Phoenix AZ 85007-2934
OpO2)542-515.1
QUESTIONNAIRE ri\a
Attention all Local Governing Bodies Social Security and Birthdate tnt *nation is Confidenti C �) " to
local law enforcement agencies for the purpose of background cheeks h)y, cit ijusJ be block ig
or'any pubfic view ' ,.. t J ��
Read carefully. This instrument is a,sworrt-document type or print a 1111
An extensive investigation of your background will be conducted False or i
could result in criminal prosecution and the denial-or subsc vent revocation c __ _. Not Inn. /l
r E: . Ir �t
TO BE COMPLETED BY EACH CONTROLLING PERSON,AGENT Qi e C :PE ON COMPLETING THIS FORM MUST SUBMIT AN
APPLICANT'TYPE FINGERPRINT CARD WHICH MAY BE OBTf,U43k -Fj EI t i JNG MUST BE DONE BY A BONA FIDE lAW
ENFORCEMENT AGENCY OR A FINGERPRINTING SERVICEAPP1$QVEiIi D .C'=_T IE D` ?A 2TMENT DOES NOT PROVIDE THIS SERVICE.
Effective 10/01/07 there is a 924.00processing fee for each fingerprint card submitted. Liquor L pense
The fees allowed by A.R S.§44-6852 will be charged for all dishonored checks. Ot4, .l oo (t11n
(If the location is currently licensed) t
1 Check ,Controlling Person Agent ❑ Manager(Only) 1
appropriate (Complete Questions 1-19) (Complete All Questions except#14,14a&21)
box —Op. Controlling Person or Agent must complete#21 for a Manager Controlling Person or Agent must complete#21'
2 Name C...‘,a-sti-k'4: _ 4)4.,,,., ��1-4 Date of Birth Last First Middle t� 11.111111111
3 Social Secunty Number Drivers License* State ii,•Zo^•--< ^r
Miiieitaiii
(NOT a p (NOT a public record)
4 Place of Birth `' --.. k z `;:\ Height cz Weight 4E5't t2O Eyes .5.-,-> Hair 75-'z-r -
City State Country (not county) 'Ow'
5 Marital Status ]singie `Married❑Divorced I]Widowed Daytime Contact Phone (4t3 )4q s - r -.4,
6 Name of Current or Most Recent Spouse Ci.v3-r-.-QQ._E. T3-�1�= S''' a.�.N i., _N. Date of Birth
(List all for last 5 years Use additional sheet if necessary) Last First Middle Ma en (NOT a eco -
7 You are a bona fide resident of what state' i �-' .,. - , )_If Arizona,date of residency I t / I q La 4.-
8 Telephone number to contact you during business hours for any questions regarding this document _( '4l'x� RN s ` 4
9 If you have been an Anzona resident for less than three(3)months,submit a copy of your Arizona driver's license or voter-egistration card
10 Name of Licensed Premises n"" v c.� -.,} Sts,i_c,c i,1 Premises Phone (-41-•eic1) }4-3 - 1 ra ii
11 Physical Location of Licensed Premises Address 3z.ia w- -?-,=+se-'2‘ -re -P sa-01-, ' ►t t (il7._ ,NL'r1Jti) -p,......,,_ 5 2 c
Street Address (Do not use PO Box#) City County Zip
12 List your employment or type of business during the past five(5)years If unemployed part of the time,list those dates List most recent 1st enN
FROM TO DESCRIBE POSITION EMPLOYER'S NAME OR NAME OF BUSINESS
Month/Year Month/Year OR BUSINESS (street address,city,state&zip)
0`c irt,t1 CURRENT Gcu..Z2 `LZ _�'r-�•,
5riZ9 t re,es..,_. ,-- , k-1 , , VI. 8a Ge:-_,
3 ,: '1"4 ra.o i.Tj v..;�'r' c..cs S .M.=74'.4' �� 3'`3�"L.:-4"..'t
ATTACH ADDITIONAL SHEET IF NECESSARY FOR EITHER SECTIONA
13 Indicate your residence address for the last five(5)years V
FROM TO Rent or RESIDENCE Street Address
Month:Year Month/Year Own If rented attach additional sheet with name,address and phone number of landlord City tate Zip
ri'l-Acc-A.,CURREN1 r•..•,i, l 4'2.2 Cr-.c; —?�.t.i.“. :. (i _ Q.‘..3i'ter MLZ .z`ity
LIC 0101 9/24/2009 Disabled individuals requiring special accommodations please call the Department (602)542 9027
OIN PIS
If you checked the Manager box on the front of this form skip to#15
14 As a Controlling Person or Agent,will you be physically present and operating the licensed premises? YES[]NO
If you answered YES,how many hrsiday? 1 o ,and answer#14a below If NO skip to#15
14a Have you attended a DLLC-approved Liquor Law Training Course within the past 5 years? (Must provide proof) ,-YES ENO
If the answer to#14a is"NO",course must be completed before issuance of a new license or approval on
an existing license.
15 Have you been detained,cited, arrested. indicted or summoned into court for violation of ANY law or 0 YES cNO
ordinance regardless of the disposition, even if dismissed or expunged,within the past ten(10)years
(include only traffic violations that were alcohol and/or drug related)?
16 Are there ANY administrative law citations compliance actions or consents, criminal arrest indictments ❑YES ENO
or summonses PENDING against you or ANY entity in which you are now involved?
17 Have you or any entity in which you have held ownership been an officer, member, director or manager OYES Tif NO
EVER had a business professional or liquor application or license rejected,denied, revoked suspended
or fined in this or any other state?
18 Has anyone EVER filed suit or obtained a judgment against you the subject of which involved fraud or DYES '`NO
misrepresentation?
1 u EVER held ownership,been a controlling person been an officer,member. YES D NO
!rector or manager on any other liquor license in this or any other state?
M
If any answer to Questions 15 through 19 is YES"YOU MUST att ch a signed statement
Give complete details including dates, agencies involved and dispositions
SUBSTANTIVE CHANGES TO THIS APPLICATION WiLL NOT BE ACCEPTED
�.- /L._ C«,-r ,_' , hereby declare that I am the APPLICANT/REPRESEN TATIVE
I NM iiiiiii*
(print felt name of Applicant)
filing this.questionnaire I have read this questionnaire and all statements are true, correct and complete
Xt L (� `�_� _ __ t State of k'� As Count of �`v�`-"-4-
(Signature of Applicant)
The foregoing instrument was acknowledged before me this
2L da of -3vi-'- _ ZC)ko
,,,.,, Notary Public State of Arizona Month Year
County
unom? - `� ,'Z° '3 o2'eG .c
'�� ty comrosuon E.pro. Day Month 'fear (Signature of NOTARY PUBLIC)
4,„„. �,.A4 06/ 5 2 1
COMPLETE THIS SECTION ONLY iF YOU ARE A CONTROLLING PERSON OR AGENT
APPROVING A MANAGER'S APPLICATION
21 The applicant hereby authorizes the person named on this questionnaire to act as manager for the named liquor license
The manager named must be at least 21 years of age
State of County of
The foregoing instrument was acknowledged before me this
X day of
Signature of Controlling Person or Agent(circle one) Month Year
_ (Signature of NOTARY PUBLIC)
Print Name
My commission expires on
Day Month Year
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D()0-RUN SALOON
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Bill of Sale
IN CONSIDERATION OF ITT,SUM OF
***Seventy Thousand Dollars And No Cents***lawful current' of the United States of A.-ne-ica and
other oat,iable consideration,rece pt of w uch is nereb,acknowledged,the SELLER
Bob's Dog Run,L L C,an Arizona Limited Liability Company
nereby grants,bargains,sells and transfers unto the BUYER elliN
KG Dog Run,LLC,an Arizona Limited Liability Company
and his,her or taetr neirs,personal representatives,or assigns,to have and to hold forever the following
desenbed personal property,goods or chattels
That certain business known as, Dog Run Saloon, presently located at, 320 W Superstition Blvd
#111,112,113, Apache Junction, AL 85220,including but not luruted to all right,tile and ,merest in the
business trade name, tradest}Ie, goodwill, ieasenold interest and improvements, covenant not to compete
State of Arizona Liquor License 406110070,phone number(480-773 1758 and credit;and line(480-983-
1123) and that certain equ,pmezt per the attached Exhibit A', which exhibit is •nccrporated herein by
reference
This bill of sale is conditional on and subject to the hens, terms and conditions imposed by that cer'a'n
promissory note and chattel seeurty agreement by and between the buyer and seller or assignee entered into
this same date
FURTHERMORE, Selle-wa-rail's that ne,she or the are the lawful owner of said goons and hereb,'
eery ies,aide-^ath that he,she or tney have good right to sell the same as aforesaid,ar a that the above
described property is 2ree and clear of all claims.liens and other encumbrances wbatsoe'er,EXCE°1.as -
specifies herein Seller furthe-ag.ees to warrant and defend same aoaut.i the lawful claims and 0,11raac.s
a:ail persons who"soe.,er
DATED July 26 2010
„?-
Bob's Dog Run,L L.C,an,trrzona Limited
L:aoiltty ompanv r--h 4 `--a y\)
47rt 1 Rosencranse,Member D na E Rc. ncranse,Member
State of A,RIZONA )ss
County of Martcopa
On Jul 2b,2010,bit_re me the undersigned,a Notary Public in and or said County sac Sta e,
personally appearee Robert 1 R.osencranse,Member and Donna E Rosencranse,Membe.i personal',•
ki'oan u me(or pr•o':ed'o-ne on the bass of satosfactorr evicle n e)to be the person(,$) .;•icst i a""_;,
tsiare subscribed to the within instrument and acknowledged to me that he/sheithey executed tree same.r
nis.lier,'tneir authorized capat tttit,ies),and that by hisher'thetr sign.ature.(s)or the mst-ument:he
person(s) or the entity anon behalf of which the persona s)acted,executed the instrument
WIC N;LSS�r and oifc'al seal
/
_. .., .._
OFFiCIAL SEAL
. AMY C SIAIT r,'E
�' � _ •_._..- .- • lAARICOPA COUNTYY
,7 otary Public the C:am.slaw Ady:i0-912 j
Escrow No 00109672
21 ENTRY BY LANDLORD.Landlord reserves, the right to enter the Premises upon reasonable notice to
tenant to inspect the same, to said Premises to prospective purchasers or tenants, to post notices of non-
responsibility, to repair the Premises and any portion of the Building of which the Premises are a part that
Lanaiord may deem necessary or desirable, without abatement of rent, and may for that purpose erect
scaffolding and other necessary structures where reasonably required by the character of the work to be
performed, always providing that the entrance to the Premises shall not be unreasonably blocked thereby,
and further providing that the business of the Tenant shall not be interfered with unreasonably Tenant
hereby waives any claim for damages or for any injury or inconvenience to or interference with Tenant's
business, any loss of occupancy or quiet enjoyment of the Premises, and any other loss occasioned
thereby For each of the aforesaid purposes, Landlord shall at all times have and retain a key with which to
unlock all of the doors in, upon and about the Premises, excluding Tenant's vaults, safes and files, and
Landlord shall have the right to use any and all means which Landlord may deem proper to open said
doors in an emergency, in order to obtain entry to the Premises without liability to Tenant except for any
failure to exercise due care for Tenant's property and any entry to the Premises obtained by Landlord by
any of said means, or otherwise, shall not under any circumstances be construed or deemed to be a
forcible or unlawful entry into, or a detainer of, the Premises, or an eviction of Tenant from the Premises
or any portion thereof Landlord will exercise reasonable efforts to reduce interference with tenant's
business during any such entry
22 TENANTS DEFAULT. The occurrence of any one or more of the following events shall constitute a _-
default and breach of this Lease by Tenant.
22 A The vacating or abandonment of the Premises by Tenant, which shall be defined as 7 days of
continual non-operation of the business(except as defined in paragraph 31 herein)
22 B The failure by Tenant to make any payment of that rent or any other payment required to be made
by Tenant hereunder, as and when due where such failure shall continue for a period of five(5)days after
written notice thereof by Landlord to Tenant.
22 C The failure by Tenant to observe or perform any of the covenants, conditions or provisions of this
Lease to be observed or performed by the Tenant, other than described in Article 22 B, above where _,
such failure shall continue a penod of thirty (30) days after written notice thereof by Landlord to Tenant,
provided, however: that if the nature of Tenant's default is such that more than thirty (30) days are
reasonably required for its cure, then Tenant shall not be deemed to be in default if Tenant commences
such cure within said thirty(30)day period and thereafter diligently prosecutes such cure to completion
22 D The making by Tenant of any general assignment or general arrangement for the benefit of
creditors, or the filing by or against Tenant of a petition to have Tenant adjudged a bankrupt, or a petition
or reorganization or arrangement under any law relating to bankruptcy (unless, in the case of a petition
filed against Tenant, the same is dismissed within sixty (60 days), or the appointment of a trustee or a
receiver to take possession of substantially all of Tenant's assets located at the Premises or of Tenant's
interest in this Lease, where possession is not restored to Tenant within thirty (30) days, or the
attachment, execution or other judicial seizure of substantially all of Tenant's assets located at the
Premises or of Tenant's interest in this Lease,where such seizure is not discharged within thirty(30)days
23 REMEDIES IN DEFAULT In the event of any such default or breach by Tenant except as provided in
paragraph 22, Landlord may at any time thereafter, in his sole discretion, with or without notice or demand
and limiting Landlord in the exercise of a right or remedy which Landlord may have by reason of such
default or breach
23 A Terminate Tenant's nght to possession of the Premises by any lawful means, in which case this
Lease shall terminate and Tenant shall immediately surrender possession of the Premises to Landlord In
such event Landlord shall be entitled to recover from Tenant all damages incurred by Landlord by reason
of Tenant's default including, but not limited to, the cost of recovering possession of the Premises,
expenses of, including necessary renovation and alteration of the Premises, reasonable attomey's fees
the worth at the time of award by the court having jurisdiction thereof of the amount by which the unpaid
rent and other charges and Adjustments called for herein for the balance of the term after the time of such
award exceeds the amount of such loss for the same period that Tenant proves could be reasonably
avoided, and that portion of any leasing commission paid by Landlord and applicable to the unexpired
term of this Lease Unpaid installments of rent or other sums shall bear interest from the date due at the
maximum legal rate, the or
RECE ED
JUL 222010
ARIZONA CORP COMMISSION
CORPORATIONS DIVISION
Do NO WRITE ABOVE THIS LINE, FOR ACC USE ONLY
ARTICLES OF ORGANIZATION
DO NOT PUBLISH Select one This form may be used for
THIS SECTION ARIZONA LIMITED LIABILITY COMPANY (A R S §29-632) n.
NOTE A professions!
Iimiled liability ARIZONA PROFESSIONAL LIMITED LIABILITY COMPANY(A R S §29-841 01)
company is an LLC
organized for the
purpose of rendering 1. The name of the organization.
one or more categories
of professional service
Professional service is . /� ^� Lb 1 codefined as a service : A ,��� Q C-1 I�-Lt(�/ (_ 1 c I e L1 3 3-3--
that may be lawfully ' t
endered only by a LLC Name Reservation File Number(If one has been obtained) if not leave this lire blank
person licensed in this ss{
state to render the B f. D D C1 �t„f NJ , L_ L.,service 1
Limited Lability Company Name
1.The LLC name must
contain the words 4'
limited liability
company or limited 2. Known place of business in Arizona(If address is the same as the street address of the statutory
company"or the agent write same as statutory agent DO NOT LEAVE THIS SECTION BLANK)
abbreviations L L C
L C "LLC or LC
The Professional LLC
name must contain the Address �:A t!A . ` .2'�"{ S , Pa V vt74re. �--Li it
words professional 111
limited liability l� ,v7
company or the City. 1 t V> e r+- State I3r Z Zip
abbreviations ---._�.___--------
PLLC "PLC-
PLLC or PLC
2 Must be an Arizona 3. The name and street address of the statutory agent in Arizona
address DO NOT / ((
LEAVE THIS SECTION Name (/ r L1,i p �I{ I C,t 61
t A ��.1_-e._. ._v____.v
BLANK t`�'t �`Jflr I �-1, t�J `V� /
3Ifthestatutory Address 1L(2--i S + 1 a1-K_ CtVbtie `t,tie_
agent has a PO BOX elliN
then they must also rr /
provide a physical City t�t ��� State ?--- g 2'Z�� tlz—'
address or description , _
of the location
The agent must sign Acceptance of Appointment by Statutory Agent-
the articles or provide
written consent to I 1(u OAInc L1 C& -i e 4-LL t'_ , having been designated to act as
acceptance of the i (Print Name of the Statutory Agent)
appointment Statutory Agent, hereby consent to act in that capacity until removed or resignation
is submitted in accords e withtle Aya`con4 Revis d Sta u
Agent Signature. , t/1A -' L-%-, L/
C� ��0E1 y2v,�J ALL C
If signing on behalf of a company, please print the company name here
t 10004 Arizona Corporation Commission
Pee '0::2009 Page 3 of 4 Corporations Division
-/1
gECEfVEO
JUL 2 2 2010
Oa NOT PUBLISH 4 Purpose of this (Professional) Limited Liability Company is to pr t NA eoNs COMMISSION
THIS SECTION following (professional) service(s) (Only required for a Professional LLC Company)
4 Only required for
professional limited
liability company
The purpose must
state the _� /4 ti 1��r-r al\ I /3 4v&
orofessionat servi,,e
or serv;ces that the
company.s
organized to
perform 5. Dissolution. The latest date of Dissolution
PIN Professional service
is defined as a
service that may be
lawfully rendered '
only by a person The latest date to dissolve _/ / (Please enter month_ day and four digit year)
licensed in this state
to render the ,The Limited Liability Company is Perpetual
seance
5 The latest date if
any on which the 6 Management Structure: (Check one box only)A R S 29-632 5 Company must g § ( )
dissolve
If a dissolution date •
should include the A ® RESERVED TO THE MEMBER(S)
month day and
year iF RESERVED TO THE MEMBER(S) YOU MAY SELECT ONLY THE MEMBER BOX FOR EACH MEMBER L'S-ED
Perpetual means l B ❑ VESTED IN MANAGER(S)
contenurng forever or
rndebortely I IF VESTED IN THE MANAGER(S) AT LEAST ONE ENTRY BELOW MUST HAVE THE MANAGER BOX CHECKED
^"
6 Check which Name t'` -i'��t Cf •(-1 iti Name
management
structure will be i
applicable to your Member ❑ Manager(only if'B ,s selected above) ❑ Member ❑ Manager(only if B is selectee above)
company Provide
name title and Address IL(2-4 S' 711 EN irGAT Lt a- Address
address for each
person / t t
t �_
City C1 ' State, Z- Zip 2� ' City State Zip
6A tr reserved to
Ihp member(s)
check the memher s I Name
box and provide the Name
names)and
admember(s )of a tcn ❑ Member ❑ Manager(only if 8 is selected above) ❑ Manager font if'B is selected above)
❑ Member g y
reserved to the
member(s)you ( Address
cannot list any Address
manager I
City State Zip City, State Zip
6B If vested in
manager(s)check IF YOU NEED MORE SPACE FOR LISTING MEMBERS I MANAGERS PLEASE ATTACH THE ADOmONAL PAGE TO THE ARTICLES OF ORGANIZATION
the manager s box _
and prov{Je the
name(s)and
address(es)of each Executed this 7 dayof Za c manager and each
membe wno owns a
twenty(20?0) 4rint
np g Executed by �y`f2 G� � Namt ,r, `R`Y _ '
eecest Or rec �}/ Li, `
inte'esl in'he cap al
or profits of the LLC/ I
PLLC If signing on behalf of a company,please print the company name here
The person;sl
executing this + ( t
document need not Phone Number `1 g° --i'(C1 c _2 o / - S t t V be a manager orFax Number L
member of the
company
LL.0004 Arizona Corporation Commission
Rev 10i2009 Page 4 of 4 Corporations Division
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FROM :THE DUCHESS Fc( NO. :480855123B Oec, 04 2007 11.19RM P1
A-RIZONA DEPARTMENT OF LIQUOR LICENSES & CONTROL
6 2 6 0 2
''�
800 W Washington 5th ROOF .,:.:�<..-,.< 400 W Congress #150
Phoenix AZ $500;-293-ti t;,
Tucson AZ 85701-1352
(602) 542-5141 (520)628-6595
fir
ISM, ti_.. {a. >t'�.p' ,�+J,Kwyu imp. ^ of+1,y • �
...--w t .( t re pc3► r;rt}t�"'`*wi. + 'eyy4��3 � ' '. a�,�- •�'c nif:rsc-_-!
._,."u�: �..�'�+{i'',�'�.'?-:�az:�:'�v�i. {,,..:`.L.r...:,.1� "."^�Yr.. a+w.,•�Y:��u,���.`�.L".�i�'.�;-�'L-.'�-'�'y .� �_ 'r�'.yw.c°�-`-� -, ?�
OBTAIN ORIGINALS DE THIS FORM FROsi ot._CPo MOT Pt1OTOCOPY,DOCUMENT 1S COMPUTER SCANNED.TYPE OR PRINT WITH BLACK tail(
wmak
) &t � Z .
L�vidua:tSame�:rr:t}
individual Signature
TYPE OP TRAINING C0MPLETEO
TRAINER MUST CHECK Y OR NO FOR EACH TYPE
c>g 2.C>b"j E.YES❑ NO BASIC ®YES ❑ NO ON SALE
Date i raining Completed
0 YES NO MANAGEMENT El YES ❑NO OFF SALE
❑YsS ►:1 No BOTH ❑YES ❑ NO OTHER
IF TRAINEE IS EMPLOYED BY A LICENSEE
NAME OF THE UCCNSEE BUSINESS NAME LIQUOR UCENSE NUMBER
...+catJ+c�,i. 31 '�.+` ,sp+ riirr+�! "Y4 r,,..r:,s^a...•�:
Arizona Business Council for Alcohol Education (ABC)
Company or Indrvidual Name
77 East Columbus Ave. #102
Address
Phoenix, Arizona 85012 (602) 285-1396
Cty State Zip Phone
I Certify the above named individual has successfully completed the specified program(s)
T. .1 Kuhn •
Twiner Name(cant)
T _
-u SrcSat rrQ ___-__ _ ._�._._ Date
give original of dompietad form to trainee, photocopy and maintain=omp.dted doeurit6nt for your records,
ammasa► w _
Mar woe,Liquor Law Trait-4,1 for all new appfit4liort submitted after Nov t 11347 A R.S SacSon 4-112(GX2)
CornotcSan of ens LouQr L canna Training Courses is requirad at tha isauanna of a acanle
The pe:soe(s)re:itersd to a tend both the Basic liquor Law erd Manage-men!Training (tithe;on sate or off-saiel w lt irtiu4e alt of tho fedowir,
c'cter(s),kenseeiagent or manage(s)WHO ARE ACT1' Y INVOLVED,IN THE DAY TO DAY Of ERATIQN OF THE BUSINESS.
Proof of atto rdanca within the last fro years for the required courses must be submitted to the Department before the it-ertse septic-abort is considered
complete.
36fdre acceptance of a Manages Questionnaire and/or Agent Chsnge tar en ex:sariq!toense, aot of attendance fee the Basic(_equor a w and
Mariegemont Training(either on-sale or off-safe)wilt be required
le:n iamot Disabled individuals requiring seal ac::otrimodat'•ans otease call(6O2)542-9OS1
_ - ^ — ,^
ARIZONA DEPMENT OF LIQUOR LICEN & CONTROL
69255 ;540,E
800 W Washington 5th Floor gtit 4001 ongress #150
Phoenix AZ 85007-2934 ;, Tucson AZ 85701-1352
(602) 542-5141 441 aill, (520) 628-5595
' ,� 2.03 �3'44_' 'tea �,a �_-f "'L041 x ,:o fi"i - t � Fr fk, x
r u, 11,i-.TI)N F`" n`aPT- t 'n t` Oiso` :1 , i '° t x , 4 �` ,-:
!�_"-_' 4� i4 :d-�C3Y' E. -. 4,.eas,rnrw,ur�er.�c:t:�:+�is. F- u.- .1�tl*�8." �°'". ..:v`"�,eC3.�''rTftx.a-..._
3 i a;v ORIGINALS OF THIS FORM FROM DLLCC-OO NOT PHOTOCOPY DOCUMENT is,.DNPUTER SCANNED TYPE OR PRINT WITH BLACK INK
�._.v wF e
ividual Name(Print)
itzti
Individual Signature
TYPE OF TRAINING COMPLETED
TRAINER MUST CHECK YES OR NO FOR EACH TYPE
OS 23c 7 ❑ YES IM NO BASIC 231YES ❑ NO ON SALE
Date Training Completed
®YES ❑NO MANAGEMENT 2s1 YES ❑ NO OFF SALE
❑YES 21 NO BOTH [1 YES ❑ NO OTHER
IF TRAINEE IS EMPLOYED BY A LICENSEE
ittd. -17, 6ifti- -- 1"d.4 kebis S _— — — — —
NAME OF THE LICENSEE BUSINESS NAME LIQUOR LICENSE N''J 3 U%
f.-_ aces: r.s?!-_. _Wt,ry. c; x s:. -, 1
Arizona Business Council for Alcohol Education (ABC)
1 Company or Individual Name
•
77 East Columbus Ave. #102
Address
Phoenix, Anzona 85012 (602) 285-1396 I1 City State As Phone
/'�
Certify the above named Individual has successfully completed the specified program(s)
T. J. Kuhn
Trainer Name(Pnnt)
C>$2,3 C 7
T ain r Signature Date
in give original of completed form to trainee photocopy and maintain completed document for your records
Mandatory Liquor Law Training for all new applications submitted after Nov 1 1997 A R S Section 4 112(G)(2)
Completion of the Liquor License Training Courses is required at the issuance of a license
The person(s)required to attend both the Basic Liquor Law and Management Training,(either on-sale or off sale),will include all of the following
owners) licensee/agent or manager(s)WHO ARE ACTIVELY INVOLVED IN THE DAY TO DAY OPERATION OF THE BUSINESS
Proof of attendance within the last five years for the required courses must be submitted to the Department before the license application is considered
complete
Before acceptance of a Manager's Questionnaire and/or Agent Change for art existing license proof of attendance for the Basic Liquor Law and
Management Training(either on-sale or off-sale)will be required
UC 1021 lonoat Disabled individuals requinng special accommodations please call(602)542 9051
0- :eirs=sa.,.... ,.....sr,.id.3,: ...w,.:
'i
ARIZONA STATEMENT OF CITIZENSHIP
AND ALIEN STATUS FOR STATE PUBLIC BENEFITS
Professional License and Commercial License
Departme t of Liquor Licenses and Control
Liquor License# CA.,``
Ownership Name 41- 7r.,c.. t- , ` `.�C,_,
(as listed on the current liquor license application or renewal application)
Title IV of the federal Personal Responsibility and Work Opportunity Reconciliation Act of 1996 (the "Act'), 8
U S C § 1621, provides that, with certain exceptions, only United States citizens. United States non citizen
nationals, non-exempt "qualified aliens" (and sometimes only particular categories of qualified aliens),
nonimmigrants and certain aliens paroled into the United States are eligible to receive state or local public benefits ,
With certain exceptions a professional license and commercial license issued by a State agency is a State public
benefit
Arizona Revised Statutes § 1-501 requires, in general, that a person applying for a license must submit '
documentation to the licensing agency that satisfactorily demonstrates that the appliLant is lawfully present in the
United States
Directions all applicants must complete Sections I, II, and IV Applicants IN ha are not U S citizens or
nationals must also complete Section III Submit this completed form and copy of one or more documents
that evidence your citizenship or alien status with tour application for license or renewal
SECTION I-APPLICANT INFORMATION
APPLICAN r's NAME(Print or typ(;4' 3 -,, ,Li...;,(�.„_-t. ' DATE '"C 2' (•0
TYPE OF APPLICATION(check one) EL/INITIAL APPLICATION 0 RENEWAL
TYPE OF LICENSE 4-le' J-1.__
SECTION II—CITIZENSHIP OR NATIONAL STATUS DECLARATION
Directions:Attach a legible copy of the front,and the back(if any),of a document from the attached List A or other
document that demonstrates U S citizenship or nationality Name of document provided ?x*s',CA,-'1'
A Are you a citizen or national of the United States?(check one) ,l"r es Q No
B If the answer is"Yes,"where were you bom9 I ist city state(or equivalent),and country
City --., / State(or equivalent) kl. Country or Territory ti..)tat..
lfyou are a citizen or national of the United States,go to Section IV It you are not a citizen or national of the
United States,please complete Sections III and IV
DLLC 2/13/09 AG 11/08/07-81662
Page I of 7
111
SECTION LII—ALIEN STATUS DECLARATION-
Directions To be completed by applicants who are not citizens or nationals of the United States Please indicate
alien status by checking the appropriate box Attach a legible copy of the front,and the back(if an\1 of a document
from the attached List B or other document that evidences your status A R S § 1-501 Name of document provided
"Qualified Alien"Status(8 U S C§§ 1621(a)(1), 1641(b)and(c))
Q I An alien lawfully admitted for permanent residence under the Immigration and Nationality Act(INA)
Q 2 An alien who is granted asylum under Section 208 of the[NA
Q 3 A refugee admitted to the United States under Section 207 of the IN 1
Q4 An alien paroled into the United States for at least one year;under Section 2I2(d)(5)of the LNA
Q 5 An alien whose deportation is being withheld under Section 243(h)of the INA
Q 6 An alien granted conditional entry under Section 203(a)(7)of the INA as in effect prior to April 1 1980,
Q 7 An alien who is a Cuban and Haitian entrant (as defined in section 501(e) of the Refugee Education
Assistance Act of 1980)
Q 8 An alien who is, or whose child or child s parent is a"battered alien or an alien subjected to extreme
cruelty in the United States
Nonimmigrant Status(8 L S C§ 1621(a)(2))
Q9 A nonimmigrant under the Immigration and Nationality Act[8 U S C § 1101 et seq J Nonimmigrants
are persons who have temporary status for a specific purpose See 8 U S C § 1 lOI(a)(15)
Alien Paroled into the United States For Less Than One Year(8 U S C§ 1621(a)(3))
Q 10 An alien paroled into the United States for less than one year under Section 212(d)(5)of the LNA
Other Persons(8 U S C§ 1621(c)(2)(A)and(C))
❑ 11 A nonimmigrant whose visa for entry is related to employ ment in the United States,or
❑ 12 A citizen of a freely associated state,if section 141 of the applicable compact of free association
approved in Public Law 99-239 or 99-658(or a successor provision)is in effect[Freely Associated States
include the Republic of the Marshall Islands,Republic of Palau and the Federate States of Micronesia,48
U S C §1901 et seq 1,
❑ 13 A foreign national not physically present in the United States
Otherwise Lawfully Present(A R S § 1-501)
❑ 14 A person not described in categories 1-13 who is otherwise lawfully present in the
United States PLEASE NOTE The federal Personal Responsibility and Work
Opportunity Reconciliation Act may make persons who fall into this category ineligible
for licensure See 8 U S C § I621(a)
SECTION IV_DECLARATION
All applicants must complete this section. I declare under penalty of perjury under the laws of the state of Arizona
that the answers I have given are true and correct to the best of my knowledge
Page 2 of 7
eN
+,.� 1, ,�-./o L- 7- 3" ' U
AY IC.AIVT S SrNATURE TODAY S DATE
Attachment Lists 4 and B Evidence of U S Citizenship,U S National Status,or Alien Status,
DLLC 1,15/09 AG 11'08'07-81662
Attachment to Form I Applicant Statement
EVIDENCE OF U.S.CITIZENSHIP, U S NATIONAL STATES,OR ALIEN STATUS
ON LIST A U S CITIZEN OR U S NATIONAL
Note In this List,the term"Service"refers to the U S Citizenship and Immigration Service,formerly,the U S
Immigration and Naturalization Service(INS)
[Source Proposed Rules,Verification of Eligibility for Public Benefits,8 CFR§ 104 23,63 FR 41662-01 August 4,
1998),and Interim Guidance of Verification of Citizenship,Qualified Alien Status and Eligibility Under Title IV of
the Personal Responsibility and Work Opportunity Reconciliation Act of 1996("Interim Guidance") 62 FR 61344
(Nov 17, 1997),Attachment 4]
Evidence showing U S citizen or U S national status mcludes the following -
a Primary Evidence
(I) A birth certificate showing birth in one of the 50 states,the District of Columbia,Puerto Rico(on or after
January 13, 1941),Guam,the U S Virgin Islands(on or after January 17, 1917),American Samoa,or the
Notern Mjriana islands(on or after November 4, 1986,Northern Mariana Islands local time)(unless the
applicant was born to foreign diplomats residing in such a jurisdiction) --
(2) United States passport, a
(3) Report of birth abroad of a U S citizen(FS-240)(issued by the Department of State to U S citizens)
(4) Certificate of Birth(FS-545)(issued by a foreign service post)or Certification of Report of Birth(DS-1350),
comes of which are available from the Department of State,
(5) Form N-561,Certificate of Citizenship,
(6) Form 1-197 United States Citizen Identificatipn Card(tilled by the Service until April 7, 1983 to U S
citizens living near the Canadian or Mexican border who needed it for frequent border crossings)(formerly
Form 1-179,last issued in February I974),
(7) Form I-873(or prior versions),Northern Marianas Card(issued by the Service to a collectively naturalized
U S citizen who was born in the Northern Mariana islands before November 3,1986),
(8) Statement provided by a U S consular official certifying that the individual is a U S citizen(given to an
individual born outside the United States who denvessitizenship througel parent but does not have an FS
240,FS-545,or DS-1350),or '
(9) Form I-872(or prior versions),American Indian Card with a classification code"KIC"and a statement on the
back identifying the bearer as a U.S citizen(issued by the Service to U S citizen members of the Texas Band
^ of Kickapoos living near the U S./Mexican border)
[Source Interim Guidance of Verification of Citizenship,Qualified Alien Status and Eligibility Under Title IV of
the Personal Responsibility and Work Opportunity Reconciliation Act of 1996("Interim Guidance") 62 FR 61344
(Nov 17,1997),Attachment 4]
b Secondary Evidence
If the applicant cannot present one of the documents listed in(a)above,the following may be relied upon to
establish U S citizenship or U S national status
(1) Religious record recorded in one of the 50 states,the District of Columbia,Puerto Rico(on or after January
13, 1941),Guam,the U S Virgin Islands(on or after January 17, 1917) American Samoa,or the Northern
Manana Islands(on or after November 4, 1986,Northern Mariana Islands local time)(unless the applicant
was born to foreign diplomats residing in such a jurisdiction)within three 3 months after birth showing that
Page 3 of 7
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NOTICE
The attached application for an Interim Permit, Person Transfer, Limited
Liability Co , Bar Liquor License submitted for Dog Run Saloon located at
320 W Superstition Blvd #111/112, Apache Junction, Arizona, was posted
on the 29th day of July, 2010 at 10.00 a m
Any person who is bona fide resident of the age of nineteen (19) years or
more, residing, owning, or leasing property within one-half (1/2) mile radius
from the proposed premises to be licensed may file written arguments in
favor thereof, or objections thereto with the City Clerk at City Hall within
twenty (20) days after the date of posting Arguments for, not objections
against, shall be filed thereafter
A public hearing will be held Tuesday, August 17, 2010, at the City Council
Chambers, 300 E. Superstition Blvd., Apache Junction, AZ at 7.00 p m , at
which time any objections filed will be heard
/te/7.:1'
-4yy
Kathleen Connelly
City Clerk
DO NOT REMOVE THIS NOTICE AND/OR ATTACHMENTS.
REMOVAL OF THIS APPLICATION MAY JEOPARDIZE CITY
COUNCIL RECOMMENDATION.
• 1otc: t tSU{ �)53-SC)n� • qS2-701 S • 11)1) LISU)`>S -11095 . «wtic;ijcit'. net
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July 29, 2010
Ms Kimberly Ann Guethle
Dog Run Saloon
1424 S Park Grove Circle
Gilbert, AZ 85296
Dear Ms Guethle
Please be advised that the application for an Interim Permit, Person Transfer, Limited
Liability Co , Series 6 Liquor License submitted for Dog Run Saloon, 320 W Superstition
Blvd #111/112, Apache Junction, Arizona, was posted on July 29, 2010, in accordance
with State law
The Apache Junction City Council will hold a public hearing on August 17, 2010, at 7 00
p m in the City Council Chambers, 300 E Superstition Blvd , Apache Junction, at which
time the City Council will consider a recommendation for approval or disapproval which
will be forwarded to the Arizona Department of Liquor Licenses and Control
Please note that the City Council frequently has questions for the applicant. It is
strongly recommended that you attend this meeting in order to avoid any delays in
the processing of your application.
There is a $50 non-refundable application fee that is due and must be received prior to
Wednesday, August 4, 2010, in order for this application to be placed on the City Council
agenda
If you have any questions concerning this matter, please contact my office at (480)
474-5068
Sincerely,
j- �.
rat. c
Kathleen Connelly
City Clerk
• Voice(480)982-8002 • FAX 1480)982-7018• MD(480i 983-0095 • w'.vw ajcity net
300 I Superstition Boulevard Apache Junction. ;1/85219
P�ACHF
<JiZ` 7Of e.41triChP/ lIte LQf
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JULY 28, 2010
MEMORANDUM TO. DEPARTMENT OF PUBLIC SAFETY, ADMIN SGT
PLANNING DIVISION
APACHE JUNCTION FIRE DISTRICT /
THROUGH KATHLEEN CONNELLY, CITY CLERK \`/
FROM JAN MASON, DEPUTY CITY CLERK -4"
SUBJECT APPLICATION FOR LIQUOR LICENSE FOR
DOG RUN SALOON
Ms Kimberly Ann Guethle has submitted an application for an Interim Permit, Person
Transfer, Limited Liability Co , Series 6 Liquor License for Dog Run Saloon located at
320 W. Superstition Blvd #111/112, Apache Junction
Please conduct the necessary inspections and submit your recommendation by
Wednesday, August 4 2010, in order for this item to be on the agenda for the City
Council meeting of August 17, 2010
• Voice(480)982-8002 • FAX (480)982 7018•TDD(480)983-0095 • www alcity net
300 L Superstition Boulevard Apache Junction AL 85219
Janet Mason
From Yanet Ochoa
Sent Monday, August 02, 2010 12 12 PM
To. Fred Baker
Cc• Janet Mason
Subject. RE liquor license application for Dog Run Saloon
There are no objections to the interim permit
Assistant Planner
300 E Superstition Blvd
City of Apache Junction
yochoa@ajcity net
(=+bC )4j4-2636
From' Fred Baker
Sent: Thursday, July 29, 2010 1.27 PM
To. Yanet Ochoa
Cc: Janet Mason
Subject* FW liquor license application for Dog Run Saloon
Yanet
Please review and respond before 8-3-10
Thanks,
Fred
From: Janet Mason
Sent: Thursday, July 29, 2010 11 40 AM
To: Fred Baker
Subject: liquor license application for Dog Run Saloon
We have a new owner for Dog Run Saloon Please have someone respond with your department recommendation no
later than Wednesday, August 3 Thanks
Janet Mason
Deputy City Clerk
City Of Apache Junction
300 E Superstition Blvd
Apache Junction,AZ 85119
480-474-5068
jmasonpaicity net
Service Over and Above the Rest
This message and the information within is intended for the recipient If you received this
email in error, please notify the sender and then delete the email Emails generated by council
members or City staff pertaining to City business are public records and are preserved
according to the City's records retention schedule To ensure compliance with the Open
rk A .
ac��
} �G pOUCt_;
Apache Junction Police Departmel
Interdepartmental Memo
qR zoo
DATE 07-30-2010
p
TO Arnold Freeman - Patrol Commander at
THROUGH Brett Jackson - Patrol Lieutenant (.;
FROM Phil Freeman - Patrol Sergeant
SUBJECT Dog Run Saloon Inspection
On 07-29-2010 I was given a copy of the Dog Run Saloon's Person Transfer, Interim
Permit On 07-30-2010 at 14 00 hours I did a complete inspection with the
requestor/owner Kimberly Guethle present
Upon review of the attached license paperwork I found the documents to be in order
and properly completed
An inspection of the bar was completed and they are in compliance with the
appropriate warnings and signage displays as required by City Code and State Law
The business is currently licensed with the City and the business is being maintained
as it should be Nothing unusual was detected and everything appears to be in
order
At this time the Apache Junction Police Department does not have any issues with
the Dog Run Saloon
Based on this information and inspection, the Apache Junction Police Department
approves of the application for a Series 6 Liquor License "Person Transfer" for the
Dog Run Saloon located at 320 West Superstition Blvd Space #s 111 and 112
A copy of this memo and the original inspection report will be given to Lieutenant
Jackson
4. 1'..
Apache Junction Police Department
`4 Pk 0 1001 'earth Idaho Road Apache Junction Arizona 852I9 I LI 480/982 8260*Fax 480/474 5480• (DD 480h42 1321
'.`.- 44 Mailing Address 100 I ast SupLr,uuon Bouiward .\pachc Junction Arizona 85219
Liquor Establishment/Event/ License Inspection Report
lei aid Monahan
( hid of Police OPN
Date _2/34.2. Z__ Business Name _.g,2__ci 6".., License# _ O C 1 1O 3?0
Time' !y ,c,3?,,, Business Address s',,,/ .4. _ License Expires - .3 31 , i C>
Mailing Address _Jac,_Li 5iipr•5 1e,-7 iRtdd , /Li . --- --- --
Corporation Name , u — _
Individual Corporation artnership _ LLC. __
Licensee/Agent ,7e—getwa2c'4iz Phone# Lao 773 1 NI?
Manger on Duty s=-'rlr c u z. _Person in charge
Description
Liquor License displayed ARS 13-3706'AJCC 8-5-12 ties
Business name same as on license,AA(R 19-1-306 �5 46?O
Agent i htngr on license valid and current ARS 4-202 C _ _
Ownership is as disclosed to ULLC.ARS 4-203 _"
hitplo}ee records available,ARS 4 203 __I fg`y �"-iet( CIwc phi
Lmployces familiar with Liquor Laws,AACR 19-1-105 `30.5 t,c4,k
Floor plan authorized - g 7
by ULLC,ARS 4-�07_ .01 _ .t,S
Patio is authorized AACR R 19-I-3 I 1 �4.5 Ci - l er
Only authorized ID acceptcd "ID log in use ARS 4-241 __ 11: $
Spirituous liquor is stored authorized areas ARS 4 241 ,f�.f
Unauthorized alcohol bevs on premises ARS 4-243 01 /4/,4,
Only sealed liquor on premises AACR 19-i-232
Liquor bottles not refilled or re-used AACR 19-1-207 — %�
Draft beer Spigots labeled,AACR 19-1-211
Only authorized credit extended,ARS 4-242
No inducement advertised of use,AACR 19-I-206 __ ••V k
Meets restaurant requirements.ARS 4-205 02 -_ itC as‘. -3A4;
I ttl alcohol signs visible, ARS 4-261 'f
Gambling on site ARS 4-244 26 h a
Other
CompItance i 65r
Recommendations
Comments
lnspcction I Appro ed/Not approved/Approved with condition/s
C omplctcd by i(� J
Philip Freeman—Patrol Sergeant�j
License No Paee I ot
�.......,. &MMIAn I. iuu/u liStatus: Pending 1
Business Name• 1:( )(, \I + );)`-,
320 W SUPFRSTI I ION BLVD ki111/112
Location Address.
APACHE JUNCTION AZ 85220
fnit1tTtiAgenu t et.: KEi ` tNt RANSE DONNA 11(480)773-1758
(honer/Exp. BOWS DO(, RUN I t C 8/31/2010 2/11/2010
Date/Issue Date-
Status DateilP Exp 7/260010 8/31/2010 Lie.Type. Bar
Date:
R'1 n15()I 2 0 I by I I. 1. I fnu I
http.//www azll com/cgt-bin/w3-msgl/queries/license.htrnl 7/30/2010
-, CFAI
Ju„, Apache Junction Fire District
: 565 North Idaho Road, Apache Junction, AZ 85119
PRowc,SEfNING • M
MI• `� Phone (480) 982-4440, Fax (480) 982-0183
A�'a� www ajfire org
MEMORANDUM
TO Kathleen Connelly, City Clerk
City of Apache Junction
300 E. Superstition Blvd.
Apache Jct.,AZ. 85219
FROM• Dave Montgomery, Deputy Fire Chief/Fire Marshal bffil
DATE• August 4,2010
SUBJECT Application for Liquor License -Dog Run Saloon
320 W. Superstition Blvd.,Suites 111 & 112,Apache Jct.,AZ 85 120
The Apache Junction Fire District has reviewed the documentation and prevention files for the
applicant as noted above Our records of their annual fire and life safety inspection show that in
February of 2010, business owners were notified that their commercial kitchen hood assembly was no
longer compliant with current codes and standards, and could not pass a certification inspection by a
3`d party contractor.
The owners were provided instructions on the process to bring their system back into compliance and
were also instructed to notify the Fire District for an acceptance inspection To date, we have not
received any verification or notice that the corrections have been made.
We cannot recommend approval of this application based on this outstanding issue We will also
contact the business owner again to discuss the problem and see if we can determine an acceptable
plan of action
Thank you for your notification on this matter
If you have any further questions regarding this inspection, please feel free to contact the fire
prevention bureau offices at 982-4440.Thank You.
CFA!
o oir Apache Junction Fire District
565 North Idaho Road, Apache Junction, AZ 85119
pRoUOLY SEgVIq�
Phone (480)
'��nri�` 982-4440, Fax(480) 982-0183 �
www.ajfire org
MEMORANDUM
TO Kathleen Connelly, City Clerk
City of Apache Junction
300 E Superstition Blvd
Apache Jct , AZ 85219
FROM. Dave Montgomery, Deputy Fire Chief/Fire Marshal bffil
DATE August 5, 2010
SUBJECT ADDENDUM
Application for Liquor License - Dog Run Saloon
320 W. Superstition Blvd., Suites 111 & 112, Apache Jct., AZ 85120
In response to our original comment letter we met with the current owner of the Dog Run Saloon and
reviewed the outstanding issues concerning the non-compliant commercial kitchen hood system As a
result of this meeting, we have worked out an amenable plan to allow the owner 6 months to bring
their system into full compliance with the UL 300 requirements
We therefore would recommend approval of this application based on the written plan of corrections
submitted by the owner and accepted in good faith by the Fire District with full expectations of full
compliance being achieved within the time frame allotted
The system in-place, while not UL 300 compliant, is currently operational and the owner understands
that should any portion of the system break or become non-operational during this time frame, they
will be responsible to bring the system into full compliance immediately
Thank you for your patience and consideration in this matter
If you have any further questions regarding this inspection, please feel free to contact the fire
prevention bureau offices at 982-4440 Thank You
ROLL CALL VOTE
NOTES:
5/Cit))/\-Y
111/1
ITEM# • MEETING OF
'01\‘) J ' U U
MOTION BY. SECONDED BY' 1(A
YES NO ABSTAINED
COUNCILMEMBER COLEMAN
COUNCILMEMBER DIETZ V
COUNCILMEMBER SERDY ✓/
COUNCILMEMBER BARKER V
COUNCILMEMBER WILSON V/
VICE MAYOR ECK V
MAYOR INSALACO
UNANIMO S IN FAVOR OPPOSED ABSTAINED
TOTAL
/'►
oflik
ITEM NO. 7
I MOVE THAT THE APPLICATION FOR AN INTERIM PERMIT, PERSON TRANSFER,
LIMITED LIABILITY CO., SERIES 6 LIQUOR LICENSE FOR DOG RUN SALOON,
SUBMITTED BY KIMBERLY ANN GUETHLE, BE RECOMMENDED FOR(APPROVAL)
OR(DENIAL) TO THE ARIZONA DEPARTMENT OF LIQUOR LICENSES AND
CONTROL
/'ik
PUBLIC HEARING
1. For PROPOSED RESOLUTION NO. 10-16, DECLARING THAT PORTIONS OF A
PUBLIC ROADWAY EASEMENT LOCATED ON ROUNDUP STREET BETWEEN
ACACIA ROAD AND
STARR ROAD AS SET FORTH IN EXTINGUISHMENT
CASE EX 10-02 ARE NO LONGER NECESSARY FOR PUBLIC USE
2. Will CITY ENGINEER GIAO PHAM speak to the Council?
3. Will the applicant or spokesperson please speak to the Council on this item?
4. Is there anyone from the public who wishes to speak on this item? (Are there any
"Request to Speak" forms")
5. If not, this hearing is closed.
6. Is there any discussion?
7. Call for a motion.
8. Call for a second.
9. Roll call vote.
PpACN r.
(/ 4
o City oJA ache Junction
,. z
Home of`the Superstition Mountains
4Ptiotok
as Print
TO: City Manager's Office
FROM: Giao Pham, P.E. City Engineer
DATE: August 17, 2010
,..
Agenda Type : Regular Agenda
Council Priority Focus Area: Community Infrastructure
TITLE OF AGENDA ITEM:
PROPOSED RESOLUTION NO. 10-16, DECLARING THAT PORTIONS OF A PUBLIC ROADWAY EASEMENT LOCATED
ON ROUNDUP STREET BETWEEN ACACIA ROAD AND STARR ROAD AS SET FORTH IN EXTINGUISHMENT CASE
AB/EX 10-02 ARE NO LONGER NECESSARY FOR PUBLIC USE.
ACTION REQUESTED:
Recommendation for Approval
DISCUSSION/ BACKGROUND INFORMATION:
An extinguishment of a roadway easement located on Roundup Street between Acacia Road and Starr Road has been
requested by the adjacent property owners, who desire the use of this area for setbacks Staff has reviewed the submittal
and has no technical objections since the use of the federally patented easement is not feasible or needed Resolution No.
10-16 extinguishes the above-noted easement for public roadway and right-of-way purposes
FISCAL IMPACT:
Budgetary Approval Not Required
OPTIONS/ALTERNATIVES:
RECOMMENDATION:
Approval
ATTACHMENTS:
Click to download
D Memo to Council
0 Resolution 10-16
•AN
P Public Works Department
eagi ,e4 AA
* Home of the Superstition Mountains
Date. July 7, 2010
To Honorable Mayor and Members of the City Council •
Through George Hoffman, City Manager
David Fern, Public Works Director
From Giao Pham P E , City Engineer
Subject Extinguishment of Federally Patented Easement on Roundup St
Between Acacia Rd and Starr Rd
Proposed Resolution No 10-16
Federally Patented Easements (FPEs) are the primary means whereby property is accessed by
our citizens in the northeast areas of Apache Junction FPEs were established as a means to
allow large parcels of land to be split while maintaining public access to the newly formed lots
This region consists of the properties that were developed through lot split, rather than
subdivisions FPEs are typically a total of 66 feet in width (that is 33 feet across the frontage of
each property adjacent to the FPE)
Roundup St. between Acacia Rd and Starr Rd has never been opened or maintained by the
City for public use. The roadway is classified as a local roadway In addition, the FPE does not
maintain access to any landlocked properties and adequate access to public rights-of-way
would be available Area transportation would not be adversely affected
Mr Mike Weber filed an application for the extinguishment on Roundup St between Acacia Rd elLS
and Starr Rd The application included a support petition signed by Leslie Judd, Thomas
Swanson and Margo Dejaynes, the adjacent property owner's, who also desire the
extinguishment The property owners desire the use of the 33 feet for setbacks and feel that
additional roads are unnecessary in that area
575 E Baseline Avenue, Apache Junction, AZ 85119
• Voice(480)982-1055 • FAX (480)983-5752 or(480)982-8005
L
April 6, 2010
City of Apache Junction
Engineering Dept.
575 E Baseline Ave
Apache Junction, AZ 85219
RE Easement Abandonment
To Whom It May Concern,
The owners of the properties for the attached application are in
agreement to the reasons of abandoning the road easement on their
properties
Safety concerns make it the wish of the owners to make capital
improvements to increase protection from criminal elements. With the
possibility of removal of these improvements if a road ever was built
makes little sense for us to make these investments
We feel it's in the best interest of the City for its residents to feel safe
in their homes and on their property
We pay property taxes on all of our land but do not really have full
use of all of our land.
One owner is planning an addition to the house but cannot do what
they want because of setback requirements to the easement.
We believe the neighborhood has plenty of traffic access and really
does not need a needless road for the City to build and maintain.
We meet all of the Guidelines for Roadway Abandonment as set forth
by the City and feel this application should be favorably considered
Thank you for your consideration
1
/ v p / - CJ i
APPLICATION FOR ROADWAY ABANDONMENT/
RIGHT-OF-WAY EASEMEN hTINGUISHMENT
Name of Applicant(s)
Mailing Address Po r3 n kC tic/4 A 4i✓ To`-C- `''",AL SSr l 9-
Phone# 410'6 -r --000 Tax Parcel #
Location of Right-of-Way Abandonmen /Right-of--Way Easement Extmguis_ hme
Roue
6rt.�Lc>rf� S'� �-e2 �e� 4-i- b
Uwe do hereby certify that Uwe am/are the owner/s of property that will be directly affected by this
application, and I/we do hereby execute this application
, ft,daill/e /6—
Applicant Signature Applicant Signature
State of AK12.45/\)n-- ) The Foregoing Instrument was Acknowledged_before
)ss me this 70 day of Ail Qc _,20 jj,
County of l N,� ( )
by t e2
My Commis ion Expires. `,c k-
3c:Vapy2 Notary Public
w ;; Hcopa
OF ARIZONA
county
'Z THERYN K. HA►NSEN
My Commission Expires 04/30/13
Page 4 of 5
ROADWAY ABANDONMENT /RIGHT-OF-WAY EASEMENT EXT NGUISHMENT SUPPORT PETITION
Name of Applicant(s) 01//�� /.�L 3
Mailing
Address Pv BMX 1(.94- AlA tit �/ vie T1O,�e z- gcI(m.
Phone# deb . `f 'oa`a Tax Parcel # /0° . - c
Location of Abandonmer_ tinguishmentJ R�.i w���,J ST P1—
All property owners owning property abutting the proposed roadway abandonment/right-of-way easement extinguishment must be contacted.
I Signatures representing 100% of the frontage on all sides of the proposed roadway abandonment/right-of-way easement extinguishment must be in
support of this action,prior to submittal to the application to the Public Works Department for processing.
I,THE UNDERSIGNED PROPERTY OWNER, WILL BE DIRECTLY AFFECTED BY THE PROPOSED ROADWAY
ABANDONMENT/RIGHT-OF-WAY EASEMENT EXTINGUISHMENT I SUPPORT THIS ACTION.
PRINT
NAME S NATURE MAILING ADDRESS TELEPHONE# PARCEL#
0 �D O '1� %'9 cA ‹.MA �, ��� 2. �3� � 4 :? /OCR 2 -_oas-F
1-40,-GAs CL-44D-co,6/4,14e6 bf-s-As-p4s SOs-a4/-6-01 nAo 2_21)
it it
N . Acof L6- k- LI:70`q `14-3o6 IDo 02:ZC
t
Page 5 of 5
1 ^ i
RESOLUTION NO. 10-16
A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, DECLARING THAT PORTIONS OF
PUBLIC ROADWAY EASEMENTS LOCATED ON ROUNDUP STREET FROM
ACACIA ROAD TO STARR ROAD AND DESCRIBED IN
EXTINGUISHMENT CASE EX-10-02 ARE NO LONGER NECESSARY
FOR PUBLIC USE AS PUBLIC ROADWAY EASEMENTS AND ARE
HEREBY EXTINGUISHED AS PRESENT OR FUTURE PUBLIC RIGHTS- t'M
OF-WAY.
WHEREAS, the City upon incorporation became the holder of
easements as described in Docket 398 Page 41, Docket 928 Page
583 , for public roadway purposes over certain parcels of real
property described in Exhibit A and depicted in Exhibit B, and
WHEREAS, pursuant to Apache Junction City Code § 13-2-4 (G) ,
on April 7, 2010, the fee simple owners of the property, Mike
Weber, "Owner" , filed an application, included a support petition
signed by the adjacent property owners, Leslie Judd, Thomas
Swanson and Margo Dejaynes, with the Apache Junction Public Works
Department to extinguish the roadway easements; and
WHEREAS, such easements may be extinguished by local
municipal governments pursuant to A.R S § 9-500-24 and 28-9214,
and
WHEREAS, on April 7, 2010, the Owner also paid the required
non-refundable filing fee in application for the extinguishment
request pursuant to Apache Junction City Code § 13-2-4 (H) , and
WHEREAS, pursuant to Apache Junction City Code § 13-2-4 (I) , i.
the Director of Public Works on April 20, 2010, submitted copies
of the application for comment to the Development Services
Director, the Public Safety Director, the City Engineer, the
Apache Junction Fire District, as well as all affected public
utility providers; and
WHEREAS, no opposition was received from Salt River Project,
Southwest Gas, Arizona Water Company, and Superstition Mountain
Community Facilities District to the extinguishment request. No
response was received from Qwest Communications, and
WHEREAS, the Public Works Director, the City Engineer, the
Public Safety Department, the Development Services Department and
the Fire District recommended extinguishment of the roadway
easement, and
RESOLUTION NO. 10-16
PAGE 1 OF 3
OIN
WHEREAS, the extinguishment request, if approved, would not
leave a parcel in separate ownership without access to an
established public roadway or easement connecting such lands with
another public roadway or easement, and
WHEREAS, the City Engineer has determined that the easements
in question because of their locations and typography, have no or
de minimus public value
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL
OF THE CITY OF APACHE JUNCTION, ARIZONA AS FOLLOWS.
1) The City Council of the City of Apache Junction, Arizona
finds that the roadway easements described and depicted in •
Exhibits A and B are classified as local streets on the Street
Classification Plan and are no longer necessary for roadway
purposes and have no or de minimus public value
2) The above-described easements are hereby extinguished for
public roadway and right-of-way purposes.
3) Nothing in this approval extinguishes the utility easement
interests of any public utility agencies/entities
PASSED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF
APACHE JUNCTION, ARIZONA, THIS DAY OF , 2010.
SIGNED AND ATTESTED TO THIS DAY OF , 2010 .
OIS
$3
RESOLUTION NO. 10-16
PAGE 2 OF 3
ATTEST
KATHLEEN CONNELLY
City Clerk
APPROVED AS TO FORM:
RICHARD J STERN
City Attorney
I i
i
4
RESOLUTION NO 10-16
PAGE 3 OF 3
EXHIBIT A
PARCEL 1 (Adjacent to 100-27-022D)
The South thirty-three feet (33' ) of the South half of the West
half of the South half of the Southeast quarter of the Northwest
quarter of the Southeast quarter of Section 15, Township 1
/, North, Range 8 East of the Gila and Salt River Base and
Meridian, Pinal County, Arizona
EXCEPT the West thirty-three feet (33' ) THEREOF
PARCEL 2 (Adjacent to 100-27-022C)
The South thirty-three feet (33' ) of the South half of the
Southeast quarter of the Southeast quarter of the Northwest
quarter of the Southeast quarter of Section 15, Township 1
North, Range 8 East of the Gila and Salt River Base and
Meridian, Pinal County, Arizona.
EXCEPT the East thirty-three feet (33' ) THEREOF.
PARCEL 3 (Adjacent to 100-27-025C)
The North thirty-three feet (33' ) of the North half of the
Northeast quarter of the Northeast quarter of the Southwest
quarter of the Southeast quarter of Section 15, Township 1
North, Range 8 East of the Gila and Salt River Base and
Meridian, Pinal County, Arizona
EXCEPT the East thirty-three feet (33' ) THEREOF
PARCEL 4 (Adjacent to 100-27-025F) I,
The North thirty-three feet (33' ) of the North half of the
Northwest quarter of the Northeast quarter of the Southwest
quarter of the Southeast quarter of Section 15, Township 1
North, Range 8 East of the Gila and Salt River Base and
Meridian, Pinal County, Arizona
EXCEPT the west thirty-three feet (33' ) THEREOF
EXHIBIT "B"
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] _ _ _ _ _ _ _ _ ,
1 I I I
- SHIPROCK- - - STREET - -
o - - - -
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_ _ _ _ _ _ _ ,1
- - - MANZANITA T
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STREET -
1-' 33'
-if.^ 13'
'
_ 1 22D 22C Ikg . 1
- _ STREET _ _
- - - -
66 , 25F 25C 33' �1 1 1
- - L ...,....
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1 Q I I co ! I
11 I 11 I I I 1 .
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,
,
26B SURROUNDING PARCELS
--- ROAD CENTERLINE
� PROPOSED
/J EXTINGUISHMENT z f
ZZz
1
1
ROLL CALL VOTE
NOTES
/IV
ITEM # MEETING OF (511
(\ t/MOTION BY: SECONDED BY• 2i
;YES NO ABSTAINED
I
COUNCILMEMBER SERDY
VICE MAYOR ECK
COUNCILMEMBER DIETZ
COUNCILMEMBER WILSON
COUNCILMEMBER COLEMAN 1
COUNCILMEMBER BARKER i.' ,
MAYOR INSALACO V`
UNANIMOUS IN FAVOR OPPOSED ABSTAINED
TOTAL \,
IN Ilk /sok
t
•
ITEM NO. 8
I MOVE THAT RESOLUTION NO. 10-16, A RESOLUTION OF THE MAYOR AND CITY
COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA, DECLARING THAT
PORTIONS OF PUBLIC ROADWAY EASEMENTS LOCATED ON ROUNDUP STREET
FROM ACACIA ROAD TO STARR ROAD AND DESCRIBED IN EXTINGUISHMENT
CASE EX-10-02 ARE NO LONGER NECESSARY FOR PUBLIC USE AS PUBLIC
ROADWAY EASEMENTS AND ARE HEREBY EXTINGUISHED AS PRESENT OR
FUTURE PUBLIC RIGHTS-OF-WAY, (BE APPROVED) OR(BE DENIED)
�ZEy o.fApache junction
Home of the Superstition Mountains
a Print
TO: City Manager's Office
FROM: George Hoffman, City Manager
DATE: August 17, 2010
Agenda Type : Regular Agenda
Council Priority Focus Area:
TITLE OF AGENDA ITEM:
PRESENTATION, DISCUSSION, AND CONSIDERATION OF ADOPTION OF THE FISCAL YEAR 2010-11 CITY COUNCIL
WORK PLAN
ACTION REQUESTED:
Recommendation for Approval
DISCUSSION/ BACKGROUND INFORMATION:
The city council reviewed and discussed the draft Fiscal Year 2010-11 City Council Work Plan at the August 2, 2010 Work
Session The city council may adopt this work plan with any changes
FISCAL IMPACT:
OPTIONS I ALTERNATIVES:
,.. RECOMMENDATION:
ATTACHMENTS:
Click to download
FY 1011 Work Plan
CITY COUNCIL WORK PLAN
FISCAL YEAR 2010/11
DEVELOPMENT OF COMMUNITY
City General Plan
A comprehensive update to our General Plan will address 11 plan elements and provide an inclusive
public participation process currently underway Staff anticipates bringing the Plan forward to City
Council for approval in October 2010 .ft.
Downtown Implementation Plan
Upon receiving the G&G Consulting downtown recommendations,Council will have the opportunity to
adopt those recommendations If adopted, city staff will bring forward various downtown projects for
implementation, some projects will be able to be completed in-house while others will need to go
through the regular bid process Projects will likely include, but are not limited to Plaza Drive, Apache
Trail Median, Decorative Lighting at Focal Point Intersections, Construction drawings for N Apache Trail,
North West corner Apache Trail/North Apache Trail, Branding Program, Painting of light fixtures and
traffic signals along Apache Trail & Idaho, and installation downtown directional signs
Rural Character Plan
Development of a policy or plan to establish certain standards and/or criteria to protect our rural and
western heritage within the City's low density residential zoning area. Staff anticipates bringing forward
to City Council in the third quarter of FY 2010-11
Affordable Housing Strategic Plan
The proposed 2010-11 General Plan identifies the need to address and adopt an affordable housing
strategy for the city. This strategy would research, identify, and recommend city policy, programs, and
regulations to improve and expand quality affordable housing in the city This plan will be drafted in-
house
odink
Portalis Development Agreement and Entitlement
Staff is expecting that the developer of Portalis will be officially submitting their application for master
plan and development agreement approval to the P&Z in late summer or early fall Staff intends to
bring forward to the City Council for a work session and approval in the third quarter FY 2010-11.
Update of Development Fee Ordinance
With the assistance from the city's development fee consultant, staff will reevaluate and update current
the development fee ordinance including the fee structure and ordinance language.
/\
Review/Adopt 2006 International Property Maintenance Code
The proposed 2010 General Plan identifies and recommends that the city adopt the 2006 International
Property Maintenance Code, which provides a more thorough and comprehensive program for property
maintenance than our current property maintenance ordinance. This new code introduces standards
that will address safe site egress, hazardous structural conditions, and sanitary health hazards
Begin Comprehensive Zoning Code Update
.�. The proposed 2010 General Plan identifies and recommends a comprehensive update to the city's
zoning code.The city's zoning code has not been comprehensively updated since 1985 This has resulted
in a present day patchwork of zoning amendments that are difficult for both staff and the public to
comprehend, interpret, and administer It is time for the city to redraft the zoning code to contemporary
code standards which will improve access and understanding of these very important regulations. This
project will likely take more than one year and will be drafted in-house.
School District IGA Update
Due to the economy,the school district is having difficulty upholding their end of an existing IGA relating
to facility use and maintenance This project would involve significant staff work by the district and city
The City Council and School Board would ultimately approve modifications to the IGA.
Building Permit Grace Period Initiative
Staff and the council will explore the possibility of creating a program where property owners could,
under certain conditions, retroactively submit an application for building permit without being charged
the typical double permit fee.
COMMUNITY INFRASTRUCTURE
Street and Transportation Strategic Plan
At an August Work Session, staff will present and discuss with City Council present strategic planning
efforts for the next five to ten years for the City's transportation network
Street Maintenance Plan
At an August Work Session, staff will present and discuss with City Council the planned street
maintenance and construction projects for the FY 09/10
Engineering Standards and Public Works Fees
Presentation/discussion for consideration of updates to the existing Engineering Guidelines and PW
fees
Intersection Improvements IGA- Meridian Dr/Southern Ave
Presentation/discussion for consideration of entering an IGA with Maricopa County for improvements to
the Meridian Dr. and Southern Ave intersection
2
Slurry Seal of Old West Highway
Discussion and consideration of award for street maintenance work to the Old West Highway consisting
of the slurry seal treatment from Idaho Rd to Goldfield Rd
Signage Status/Update
Presentation/discussion regarding various sign designs and installations Signs would include ADOT US
60 vicinity signs/monuments and downtown economic development signage through G & G
recommendations.
Arizona Department of Transportation IGA
Presentation/discussion of needed IGA with ADOT for maintenance of recently installed Emergency
Vehicle Preemption (EVP) systems in ADOT traffic signals located within Apache Junction.
Apache Junction Fire District IGA
Presentation/discussion of recommended changes and updates to existing IGA between the City of AJ
and the Fire District. New addition to IGA would include the maintenance of EVP on ADOT signals
outside the City of Apache Junction but within the AJFD by PW forces.
PUBLIC SAFETY
Fireworks-Guidelines and Model Ordinance
As the result of the passage of HB2246 in the 2010 legislative session, the sale of certain kinds of
fireworks will be legal in the state effective December 1, 2010 The legislation includes provisions
allowing cities and towns flexibility to regulate the use of fireworks within your municipal boundaries In
October 2010 the Apache Junction Fire District will bring forward recommendations for a city ordinance
to the City Council.
Towing RFP
Council has expressed interest in improving and streamlining the current vehicle towing process for
Police related matter This discussion will include the possibility of going through he Request for
Proposal process 14);h; (12 j(,(zvi
THE CITY: INTERNAL ISSUES
Adoption of updated City Code, Volume I
City staff has been working with a third party to recodify the city code In addition, the code will be
available online for the public
457 Plan Loan Provisions
Some City Employees have expressed interest in being able access funds in their 457 deferred
compensation accounts. A resolution approved by Council is required to implement this change
Investment Debt Management Policy
3
The city's financial advisor has counseled that the city adopt an Investment and Debt Management
Policy Doing such will assist city staff in the management of our fiduciary duties.
Boards and Commissions
Council has expressed interest in revising appropriate sections of City Code to establish uniform
procedures for removal and replacement of board and commission members
League Resolutions
Each year the city council has the opportunity to submit resolutions to other cities/towns and League of
Arizona Cities and Towns Resolutions Committee
Weapons Disposal
Members of the Council have expressed interest in revising appropriate sections in the City Code
regarding weapons disposition This discussion will include exploring the possibility of granting
discretion to the Chief of Police to dispose of firearms in any appropriate manner, including returning to
the owner,victim, or destroy at owner/victim's request
ECONOMIC DEVELOPMENT
Economic Development Strategic Plan
Staff will build upon the extensive EDAPT work already done and look to integrate items emerging from
the Downtown Implementation Strategy (CDBG-grant) If Council adopts the recommended plan, it will
be incorporated as an appendix of the City's updated General Plan which will eventually be submitted to
Apache Junction voters for approval in 2011
Infill Incentive District Clarification
Following G &G's final report and recommendation submittal, Council may provide direction to staff to
update various aspects of the In-fill Incentive district.
.••. GPEC Contract
Each year Council considers renewing Apache Junction's membership/contract for services with the
Greater Phoenix Economic Council (GPEC) Funding of the GPEC contract renewal is included in the
tentative FY2010-2011 city budget that Council adopted on Tuesday,July 6, 2010.
City Sponsored Business Park
Direction to staff/grant submittal for a feasibility study for a City Sponsored Business Park There is
potential for this project to be a joint effort between Development Service and potentially CAAG for a
Rural Development grant.
4
" 0,
kii
ROLL CALL ®'TE
J PNOTES: I
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AO 05/ (I. V),144'
6/
a
ITEM # �' MEETING OF
,jii ILL4 ,
MOTION BY SECONDED BYv
YES NO ABSTAINED
COUNCILMEMBER BARKER Vf
COUNCILMEMBER COLEMAN V
COUNCILMEMBER WILSON v
COUNCILMEMBER DIETZ J
VICE MAYOR ECK
I
COUNCILMEMBER SERDY V
MAYOR INSALACO i
UNANIMOUS IN FAVOR OPPOSED ABSTAINED
TOTAL
ITEM NO. 9
I MOVE THAT THE FISCAL YEAR 2010-2011 CITY COUNCIL WORK PLAN BE
ADOPTED
I MOVE THAT THE FISCAL YEAR 2010-2011 CITY COUNCIL WORK PLAN BE
ADOPTED WITH THE FOLLOWING CHANGES•
1,yAckF
h o Cio of Apache Junction
Home of the Superstition Mountains
gPizoto
Print
TO: City Manager's Office
FROM• Rudy Esquivias, Senior Planner/Zoning Administrator
DATE: August 17, 2010
Agenda Type : Regular Agenda
Council Priority Focus Area: Additional Item Outside Scope of Identified Council Priorities
TITLE OF AGENDA ITEM:
COUNCIL DIRECTION TO STAFF ON POSSIBLE CITY CODE MODIFICATIONS ALLOWING HOSPITALS TO PLACE
PERMANENT SIGNAGE IN THE PUBLIC RIGHT-OF-WAY OR ON PUBLIC EASEMENTS FOR IMPROVED VISIBILTY
ACTION REQUESTED:
Direction to Staff
DISCUSSION/ BACKGROUND INFORMATION:
Staff presented this item for discussion at the Council Work Session of August 2, 2010 and now seeks Council's direction to
proceed with making the necessary City Code changes to allow permanent hospital signs to be placed in the right-of-way or
on public easements for improved visibility
FISCAL IMPACT:
Budgetary Approval Not Required
OPTIONS/ALTERNATIVES:
City Code Requirement
.•. RECOMMENDATION:
Staff will proceed as directed by Council.
ATTACHMENTS.
Click to download
D AM-3-10 Work Session staff report and graphic.
pACHEJ
O4 P ^ram_
eCity of Apache Junction
4qi OVI;' Development Services Department
DATE: August 2, 2010
p
MEMO TO. Honorable Mayor and City Council Members
THROUGH: George Hoffman, City Manager
Brad Steinke, Director of Development Services
Fred Baker, Planning Manager
FROM Rudy Esquivias, Senior Planner/Zoning Admin.
SUBJECT: August 2, 2010 - City Council Work Session
Discussion Item. Proposed Text Amendments to
Zoning Ordinance and City Code to Allow Hospital
Signs to be Located in the City Right-of-Way
Summary
The Arizona Regional Medical Center (aka Apache Junction
Hospital) has submitted an application to construct a new
monument sign within the Southern Avenue road right-of-way
easement area fronting their property located at 2050 W.
Southern Avenue (see attached sign plan) . The city' s sign
regulations, however, do not allow permanent private signs to be
located in the right-of-way. Therefore, the city cannot approve
the applicant' s request.
As you may be aware, the city' s right-of-way is normally
reserved for public improvements such as roadway, sidewalk,
utility, drainage, street-lighting, landscaping, and official
traffic and pedestrian movement signals and public signs .
Private permanent signs are typically prohibited in road rights-
of-way due to visibility, public safety, and liability issues .
The Arizona Regional Medical Center argues that their existing
monument sign is set back too far and is not clearly visible to
customers seeking medical attention. Accordingly, they would
like to encroach within the Southern Avenue public right-of-way
easement area and construct a new monument sign within 6 feet of
the sidewalk.
/111
Proposal
While city staff is concerned about the public safety,
visibility, and precedent issues with allowing private signs in
the right-of-way, we have identified the following options that
would allow the hospital, or any future hospital, a sign in the
right-of-way if desired by the council.
eN 1 . Temporary Encroachment Permit. The Public Works Department
would issue a temporary encroachment permit that would
allow the hospital to construct their monument sign in the
right-of-way easement subject to, among other things,
liability indemnification; appropriate surety for sign
removal should the city need the right-of-way for future
road expansion, and term limit.
2 . Sign Code Amendment. The city council will review and
possibly approve a sign code amendment that would allow
hospitals (and only hospitals) to locate their signs within
the right-of-way. This sign code amendment would have to
specifically provide that hospitals would be the only
private land use allowed signage in the right-of-way
Accordingly, the definition of "hospital" would need to be
closely defined to prevent proliferation of related uses
(e.g. , medical clinics, radiology offices, out-patient
surgical offices, etc. ) .
3. Extinguish Temporary Encroachment Permit. If the council
approves the sign code amendment discussed above and the
hospital is issued their sign permit, the Public Works
Department can extinguish the temporary encroachment
easement and the hospital sign would have legal permanent
^ status.
Ultimately, there will be many issues to resolve, including
possible easement conflicts with utility providers, liability
and indemnification considerations for both the owner and the
city, and relocation responsibilities related to future right-
of-way improvements.
Request
Staff is requesting council discussion regarding the concept of
allowing hospital signs in the right-of-way. If their appears to
be consensus to support such signage, staff will move ahead with
drafting the appropriate code amendments for Planning and Zoning
Commission review and recommendation, and then final council
review and action
iY
Y'e
—Regocal
THum
'. �. Medical
Curter
is
•
`I I H I Chat Pain Center
EMERGENCY"'
?' ` 2050 r'
$10,365 Price includes permit, tax and install
Sign consists of an approximately 16"deep, extruded aluminum,
double-faced,cabinet sign internally illuminated with high-output
fluorescent lamps and electronic ballast Masonry by others.
THIS ARTWORK HAS BEEN CREATED 8V CITY SIGNS,LLC. TO ASSIST YOU IN VISUA G LIZIN OUR PROPOSAL
Arizona RegionalrY ®�8ue PROJECT � o Nry�p LAYOUT DATE.
CLIENT FILE
Medical Center
480-9ee-6552 PHONE FAX
18"CHEJUNAP,f4 ETRAILAZ APHCTION, APPROVED DATE.
''N'.*\.i7
AN wh.
i6.,1 OLL CALL VOTE
NOTES: V'
lc
: . sl, , V
\‘ '
O
Jii II
ITEM # " MEETING OF g
2'
MOTION BY: SECONDED BY: P-A14. L
YES NO ABSTAINED
VICE MAYOR ECK ✓
COUNCILMEMBER WILSON
COUNCILMEMBER BARKER
I •
COUNCILMEMBER SERDY 1/J
i
i
COUNCILMEMBER DIETZ • i
/
COUNCILMEMBER COLEMAN 1�'
MAYOR INSALACO ✓j
UNANIMOUS IN FAVOR OPPOSED ABSTAINED
TOTAL \41
/Mk AIM
ITEM NO. 10
I MOVE THAT STAFF BE GIVEN THE FOLLOWING DIRECTION REGARDING
POSSIBLE CITY CODE MODIFICATIONS ALLOWING HOSPITALS TO PLACE
PERMANENT SIGNAGE IN TH PUBLI RIGHT-OF-WAY OR ON PUBLIC EASEMENTS
FOR IMPROVED VISIBILITY• C I /Or14
ty ACHs✓G +� ....
} no City of Apache Junction, z
Home qf the Superstition Mountains
4PizoNt'
El Print
TO: City Manager's Office
FROM: Kathy Connelly, City Clerk
DATE: August 17, 2010
''� Agenda Type . Regular Agenda
Council Priority Focus Area: Additional Item Outside Scope of Identified Council Priorities
TITLE OF AGENDA ITEM:
DIRECTION TO STAFF TO- (A) REMOVE JASON RUSSELL FROM THE PLANNING AND ZONING COMMISSION,
HEALTH AND HUMAN SERVICES COMMISSION, AND INDUSTRIAL DEVELOPMENT AUTHORITY, (B) MANNER IN
WHICH TO FILL THE VACANCIES INCLUDING DATE(S) FOR APPLICANT INTERVIEWS AND APPOINTMENTS, (C)
POSSIBLE APPOINTMENT OF INDIVIDUALS TO FILL THE VACANCIES.
ACTION REQUESTED.
Direction to Staff
DISCUSSION/ BACKGROUND INFORMATION:
As discussed at the August 16 work session, this item allows the council to take action to remove and replace Jason Russell
from 3 city appointments,to fill the vacancies or to direct staff in the manner in which to fill these positions.
FISCAL IMPACT.
OPTIONS/ALTERNATIVES:
RECOMMENDATION:
Removal,appointment and/or direction on replacement of board/commission member
ATTACHMENTS:
Click to download
No Attachments Available
ROLL CALL V 1
NOTES: - :/�
g
rJ
n çU�tii'
.....
..
ITEM # \, to,,,k MEETING OF g ti \\ k)
./
MOTION BY: SECONDED BY: �
v_i I
/YES NO ABSTAINED
COUNCILMEMBER WILSON V
COUNCILMEMBER SERDY I
COUNCILMEMBER COLEMAN
VICE MAYOR ECK I
COUNCILMEMBER BARKER /
COUNCILMEMBER DIETZ ✓
MAYOR INSALACO V
UNANIM S IN FAVOR OPPOSED ABSTAINED
TOTAL
ROLL CALL VOTE
.y NOTES: 16\-17 I
iv
j)01Y
v
I� Iv
ITEM # t ��-- MEETING OF
L\\
MOTION BY: SECONDED BY: U v"
YES, NO ABSTAINED
COUNCILMEMBER DIETZ I
COUNCILMEMBER BARKER L/
VICE MAYOR ECK
COUNCILMEMBER COLEMAN fil)
COUNCILMEMBER SERDY i� .
COUNCILMEMBER WILSON j/
MAYOR INSALACO
UNANI US IN FAVOR OPPOSED ABSTAINED
TOTAL
ROLL CALL V6TE
NOTES:
k/ .\\)4:\
\\\PI,011k
\‘ Oi I °
- V.11\341
ITEM # �: MEETING OF I
, i ,A,17) 1411I
MOTION BY \ Y' SECONDED BY t1
YES NO ABSTAINED
COUNCILMEMBER COLEMAN I/
COUNCILMEMBER DIETZ +/
COUNCILMEMBER SERDY
COUNCILMEMBER BARKER t/
COUNCILMEMBER WILSON 1
VICE MAYOR ECK ji
MAYOR INSALACO V
UNANIMOI.4S IN FAVOR OPPOSED ABSTAINED
TOTAL \/7
ROLL CALL VOTE
NOTES
ITEM # MEETING OF
MOTION BY: SECONDED BY:
YES NO ABSTAINED
COUNCILMEMBER SERDY
VICE MAYOR ECK
COUNCILMEMBER DIETZ
COUNCILMEMBER WILSON
COUNCILMEMBER COLEMAN
COUNCILMEMBER BARKER
MAYOR INSALACO
UNANIMOUS IN FAVOR OPPOSED ABSTAINED
TOTAL
ROLL CALL VOTE
NOTES
ITEM # MEETING OF
MOTION BY: SECONDED BY:
YES NO ABSTAINED
COUNCILMEMBER BARKER
COUNCILMEMBER COLEMAN
COUNCILMEMBER WILSON
COUNCILMEMBER DIETZ
VICE MAYOR ECK
COUNCILMEMBER SERDY
MAYOR INSALACO
UNANIMOUS IN FAVOR OPPOSED ABSTAINED
TOTAL
ROLL CALL VOTE
NOTES
ITEM # MEETING OF
MOTION BY SECONDED BY:
YES NO ABSTAINED
VICE MAYOR ECK
COUNCILMEMBER WILSON
COUNCILMEMBER BARKER
COUNCILMEMBER SERDY
COUNCILMEMBER DIETZ
COUNCILMEMBER COLEMAN
MAYOR INSALACO
UNANIMOUS IN FAVOR OPPOSED ABSTAINED
f
TOTAL
ITEM NO. 11
I MOVE THAT JASON RUSSELL BE REMOVED FROM THE PLANNING AND ZONING
COMMISSION, THE HEALTH AND HUMAN SERVICES COMMISSION, AND THE
INDUSTRIAL DEVELOPMENT AUTHORITY
I FURTHER MOVE THAT STAFF BE GIVEN THE FOLLOWING DIRECTION
REGARDING THE MANNER IN WHICH TO FILL THE VACANCIES INCLUDING
DATE(S) FOR APPLICANT INTERVIEWS.
OR
YI MOVE THAT BE APPOINTED TO THE PLANNING
AND ZONING COMMAW)
ON F R A TERM TO EXPIRE OCTOBER 31, 2012
I MOVE THAT \\Ai ti\j- BE APPOINTED TO THE HEALTH AND
HUMAN SERVICES COMMISSION FOR A TERM TO EXPIRE OCTOBER 31, 2012
I MOVE THAT �v Vv BE APPOINTED TO THE INDUSTRIAL
DEVELOPMENT AUTHORITY FOR A TERM TO EXPIRE OCTOBER 31, 2015.
ROLL CALL VOTE
NOTES:
gill / (0
ITEM # \r A MEETING OF
11 )i
V ,
itiljki
MOTION BY: lSECONDED BY: I�G\ij
ES NO ABSTAINED
COUNCILMEMBER WILSON
COUNCILMEMBER SERDY I
COUNCILMEMBER COLEMAN J
VICE MAYOR ECK 1/
COUNCILMEMBER BARKER ji,
COUNCILMEMBER DIETZ
MAYOR INSALACO J
UNANIMOUS IN FAVOR OPPOSED ABSTAINED
TOTAL \I'
p
ITEM NO. 12
THE EXECUTIVE SESSION AT 5:45 P.M. AND A WORK SESSION AT 7:00 P.M. FOR
MONDAY, SEPTEMBER 6, 2010, HAS BEEN CANCELLED DUE TO OBSERVANCE
OF THE LABOR DAY HOLIDAY.
I MOVE THAT AN EXECUTIVE SESSION AT 5.45 P.M. AND WORK SESSION AT 7.00
P M BE HELD ON TUESDAY, SEPTEMBER 7, 2010, IN THE CITY COUNCIL
CONFERENCE ROOM AND THE CITY COUNCIL CHAMBERS, RESPECTIVELY.
ADJOURNMENT:
I MOVE THAT THE MEETING BE ADJOURNED AT P.M.
4 sa
a
ROLL CALL
WS 4111V REG1(/ IO SPEC:
CITY COUNCIL PI
/ A P / A P / A MAYOR INSALACO ✓
VICE MAYOR ECK 11 V
COUNCILMEMBER BARKER J V
COUNCILMEMBER COLEMAN ✓ V
COUNCILMEMBER DIETZ V
COUNCILMEMBER SERDY "I
COUNCILMEMBER WILSON v
TOTAL 1
CITY STAFF:
City Manager George Hoffman i
Assistant City Manager Bryant % j
Powell J V`
City Clerk Kathleen Connelly I 1/
City Attorney Joel Stern I
Public Safety Director Jerald
Monahan / /
.�. City Engineer Giao Pham ✓
Parks & Recreation Director
Jeff Bell
Finance Director Donna
Meinerts
Public Works Director /
David Fern V / 1/Development Svcs Director J
Brad Steinke vv
Human Resources Director Liz
Riley
Planning Manager Fred Baker
Economic Development
Director Steve Filipowicz
Assistant to the City Manager V ,/tz`J
Matt Busby ✓ `Ww'
OTHERS: �\ n� r trli Vim^
L, :p.,,,, , ,
1 , , t\1\ ,
Date: 3/17Jk2 City of Apache Junction Item No.
Request to Speak Form or
Call to The Public
(One Form Per Item)
Please fill out completely and return to the City Clerk
prior to the conclusion of the City Manager's Report portion of the agenda.
Do you wish to speak before Council on this item? Yes❑ No Only If Necessary E
❑ I am in favor of the proposed Item. ❑ I am opposed to the proposed Item.
Name (Print) -
--7-7/ Ag-- 7/ 27--
Address City Zip Code
� 6 r
Telephone
This information will be used by staff for follow-up, if necessary.
Speakers are requested to directly address their agenda item and address their comments to
the Mayor and City Council.
Please limit Call to the Public comments to no more than three minutes and five minutes for
Public Hearing items
8/18/09