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HomeMy WebLinkAbout2010 09.20 City Council Work Session Agenda GO ff A ache junction Home ofthe Su er otion Mountains APACHE JUNCTION CITY COUNCIL WORK SESSION CITY COUNCIL CHAMBERS 300 EAST SUPERSTITION BOULEVARD APACHE JUNCTION, ARIZONA 85219 Monday, September 20, 2010 7.00 PM AGENDA 1 CALL TO ORDER. 2. ROLL CALL. 3. PRESENTATION BY AND DISCUSSION WITH PINAL COUNTY SUPERVISOR BRYAN MARTYN REGARDING AREAS OF MUTUAL INTEREST BETWEEN PINAL COUNTY AND THE CITY OF APACHE JUNCTION INCLUDING BUT NOT LIMITED TO PUBLIC SAFETY,PUBLIC WORKS,INFRASTRUCTURE,ENGINEERING,PUBLIC HEALTH, LAND USE,PLANNING AND ECONOMIC DEVELOPMENT.THIS ITEM MAY ALSO INCLUDE DISCUSSION ON THE CITY'S STATUTORY REQUIREMENTS AND OTHER LEGAL LIMITATIONS REGARDING THE EXPENDITURE OF PUBLIC FUNDS. 4. PRESENTATION AND DISCUSSION ON PW 2010-13 EQUIPMENT AND LABOR TO CRUSH RECYCLED ASPHALT Five bids were received in response to the solicitation Staff will discuss the rationale of the recommended award to Sunland Inc Asphalt and Sealcoating 5 DISCUSSION ON AGREEMENT FOR OPERATION OF A LOCAL VISITOR INFORMATION CENTER. The city released a request for proposals for operation of a local visitor information center There was one response from the Apache Junction Chamber of Commerce 6 DISCUSSION ON PROCEDURE FOR ANNUAL BOARD AND COMMISSION APPOINTMENTS/REAPPOINTMENTS This item will allow the council to discuss the procedure for the annual board and commission appointments/reappointments The tentative schedule will be the first boards/commissions interviews will be held no October 3 with appointments/reappointments on October 4 The second round of interviews will be held on October 17 with those appointments/reappointments on October 18 7 ADJOURNMENT. Copies of this agenda and additional information regarding any of the items listed above may be obtained from the City Clerk's office 300 East Superstition Boulevard,Apache Junction,AZ Monday through Friday,8 00 a m to 5 00 p m , excluding holidays If any person with a disability needs any type of accommodation, please notify the Human Resources Office,at (480)474-2617 or(480)983-0095(TDD)at least 72 hours prior to the scheduled time �phCM �� COIof Apache Junction Home qf the Superstition Mountains 4Przoit...J 8 Print TO: City Manager's Office FROM: George Hoffman, City Manager DATE September 20, 2010 Agenda Type : Work Session Agenda Council Priority Focus Area: TITLE OF AGENDA ITEM: PRESENTATION BY AND DISCUSSION WITH PINAL COUNTY SUPERVISOR BRYAN MARTYN REGARDING AREAS OF MUTUAL INTEREST BETWEEN PINAL COUNTY AND THE CITY OF APACHE JUNCTION INCLUDING BUT NOT LIMITED TO PUBLIC SAFETY, PUBLIC WORKS, INFRASTRUCTURE, ENGINEERING, PUBLIC HEALTH, LAND USE, PLANNING AND ECONOMIC DEVELOPMENT THIS ITEM MAY ALSO INCLUDE ON THE CITY'S STATUTORY REQUIREMENTS AND OTHER LEGAL LIMITATIONS REGARDING THE EXPENDITURE OF PUBLIC FUNDS ACTION REQUESTED: DISCUSSION/ BACKGROUND INFORMATION: FISCAL IMPACT: OPTIONS/ALTERNATIVES: RECOMMENDATION: ATTACHMENTS: Click to download No Attachments Available AC H E✓G .26'k Cit,y of Apache Junction 01 Home of the Superstition Mountains gR)ZON14 rEj Print TO: City Manager's Office FROM: Heather Hodgman, Public Works Management Assistant DATE: September 20, 2010 Agenda Type Work Session Agenda Council Priority Focus Area Budgeted Operational Item TITLE OF AGENDA ITEM. PRESENTATION AND DISCUSSION ON PW 2010-13 EQUIPMENT AND LABOR TO CRUSH RECYCLED ASPHALT. ACTION REQUESTED: Presentation and Discussion DISCUSSION /BACKGROUND INFORMATION: Five bids were received in response to the solicitation Staff will discuss the rationale of the recommended award to Sunland Inc Asphalt and Sealcoating. FISCAL IMPACT: Budgeted Expenditure OPTIONS/ALTERNATIVES: RECOMMENDATION: Presentation and discussion. ATTACHMENTS: Click to download 0 Equipment and Labor to Crush Recycled Asphalt and Concrete Memo 0 Equipment and Labor to Crush Recycled Asphalt and Concrete Agreement 0 Equipment and Labor to Crush Recycled Asphalt and Concrete Presentation :Y W Public Works Department City of Apache gR,ZaN Junction Home of the Superstition Mountains Date. September 1_, 2010 To. Mayor and Members of the City Council Thru. George Hoffman, City Manager David Fern, Public Works Director Shane Kiesow, Public Works Manager From Heather Hodgman, Public Works Management Assistant Subject PW 2010-13 Equipment and Labor to Crush Recycled Asphalt and Concrete In response to the City's Notice of Inviting Bid Proposals for Project PW 2010-13 dated July 30, 2010, the City received five (5) bids. Staff is recommending entering into an agreement with Sunland Inc Asphalt and Sealcoating for a period of one (1)year with an automatic renewal of the agreement for three one (1)year periods. Sunland Inc Asphalt and Sealcoating submitted a responsive and responsible bid proposal dated August 12, 2010. Responsive bids received. Sunland, Inc. $6,250.00 mobilization $3 15 10,001 - 20,000 tons FNF Construction, Inc $33,200 mobilization $1 80 10,001 —20,000 tons J G Perrigo, LLC $6,000 mobilization $3.60 10,001 —20,000 tons Unresponsive bids received Arizona General Engineering $10,000 mobilization Contracting, Inc. $4.20 10,001 —20,000 tons Nesbitt Contracting Co , Inc $9,500 mobilization $4 95 10,001 —20,000 tons Staff plans to discuss rationale of the recommended award to Sunland, Inc 575 E Baseline Avenue, Apache Junction,AZ 85219 • Voice (480) 982-1055 • FAX (480)983-5752 or(480) 982-8005 CITY OF APACHE JUNCTION AGREEMENT FOR EQUIPMENT AND LABOR TO CRUSH RECYCLED ASPHALT CONCRETE PROJECT NO PW 2010-13 THIS AGREEMENT made and entered into by and between the e CITY OF APACHE JUNCTION, an Arizona municipal corporation ("City") and SUNLAND INC. ASPHALT AND SEALCOATING, an Arizona corporation ("Contractor") , sometimes collectively referred to as the "Parties" RECITALS WHEREAS, in response to City' s Notice Inviting Bid Proposals dated July 30, 2010, and any addendums applicable thereto, Contractor submitted a proposal date August 12, 2010, in which Contractor asserts its willingness, ability and qualifications to provide this material, and WHEREAS, City has complied with the public bidding requirements under Arizona Revised Statutes Title 34 and Apache Junction City Code Article 3-7; and WHEREAS, City and Contractor desire to set forth herein their respective responsibilities and the manner and terms upon which Contactor shall render the services AGREEMENT NOW, THEREFORE, City retains Contractor to provide the materials and services, and Contractor agrees to provide the materials and services in accordance with the terms and conditions set forth below 1. PROJECT DESCRIPTION Contractor shall provide and deliver or cause to be provided and delivered in a good workmanlike manner, the materials and services in accordance with and as more fully described in the Notice Inviting Bid Proposals for Project No PW 2010-13, on file with the Public Works Department, which includes the following product description. Contractor to provide equipment and labor necessary to crush approximately +/- 40, 000 tons of recycled asphalt concrete located at 575 E Baseline in Apache Junction, AZ All material including asphalt concrete chunks and millings of various sizes shall be crushed 2 PAYMENTS. Payment will be made by the City within thirty (30) calendar days after completion and acceptance of 1 /1 the material. Total amount of this Agreement shall not exceed $250, 000 . 00. 3. CONTRACT TIME: The terms of this Contract shall be from the date of written notice of the acceptance of the proposal by the City Council to June 30, 2011 The Agreement will be renewed automatically and continuously for three successive periods of one (1) year, from the original signing of the Agreement as long as 1) City budgets for and appropriates funds for the successive renewal terms; and 2) neither Party terminates this Agreement This provision does not limit the liability of the Contractor for actual damages sustained by the City as a result of any breach of contract or warranty by the Contractor. 4. INDEPENDENT CONTRACTOR: Contractor shall at all times during Contractor' s performance of the services retain Contractor' s status as an independent Contractor. Contractor' s employees shall under no circumstances be considered or held to be employees or agents of City, and City shall have no obligation to pay or withhold state or federal taxes, or provide workers compensation or unemployment insurance for or on behalf of them or Contractor Contractor shall supervise and direct the delivery of the materials using its best skill and attention. Except as provided in this Agreement, Contractor shall be solely responsible for all construction means, methods, techniques, sequences and procedures, and for coordinating all portions of the work required by the contract documents Contractor shall be responsible to City for the acts and omissions of its employees, sub-contractors and their agents and employees and other persons providing any of the materials under any contract document . 5. WARRANTY: Any omission on the part of City to condemn defective work or materials at the time of construction shall not be deemed an acceptance and Contractor will be required to correct defective work or materials at any time before final acceptance and within fourteen calendar days of notice of defect in writing by the City Such work shall include the repair or replacement of other work or materials damaged or affected by making the above repairs or corrective work all at no additional cost to City. The warranties and guarantees provided in this subsection of the contract documents shall be in addition to and not in limitation of any other warranties, guarantees or remedies required by law, and shall survive the expiration of this Agreement for the time period mentioned above. 6. TAXES Contractor shall pay all license, sales, consumer, use and other similar taxes which are legally enacted at the time bids are received whether or not yet 2 eN effective or subsequently applicable due to acts of jurisdictions or bodies other than City 7. PERMITS & FEES Unless otherwise provided in the contract documents, Contractor shall secure and pay for all permits, governmental fees, licenses and inspections necessary which are customarily secured after execution of the contract and which are legally required Contractor shall give all notices and comply with all laws, ordinances, rules, regulations and lawful orders of any public authority Contractor understands that the activity described herein constitutes "doing business in the City of Apache Junction" and Contractor agrees to obtain a business tax license pursuant to Article 8-5 of the Apache Junction City Code from the City Clerk' s Office and keep such license current during the term of this Agreement and after termination of this Agreement any time work is performed pursuant to the warranty provisions set forth in Section 5 Any activity by Subcontractor within the corporate City limits, will invoke the same business tax regulations on any Subcontractors, and Contractor ensures its subcontractors will obtain any required business tax license 8 INDEMNIFICATION. Contractor shall defend indemnify and hold harmless City, its, agents, officers, officials and employees, from and against all claims, damages, losses and expenses (including but not limited to attorney fees, court costs and the cost of appellate proceedings) relating to, arising out of, or alleged to have resulted from the acts, errors, mistakes, omissions, work or services of Contractor, its agents, employees, or any tier of Contractor' s Subcontractors or any other person for whose acts, errors, mistakes, omissions, work or services Contractor may be legally liable. The amount and type of insurance coverage requirements set forth herein will in no way be construed as limiting the scope of the indemnity in this paragraph. 9 SUB-CONTRACTORS: All Subcontractors shall be identified by Contractor prior to award of contract Contractor shall make no substitutions for any Subcontractor, person or entity previously selected without the approval of City. 10. GOVERNING LAW AND VENUE. The terms and conditions of this Agreement shall be governed by and interpreted in accordance with the laws of the State of Arizona Any action at law or in equity brought by either party for the purpose of enforcing a right or rights provided for in this Agreement, shall be tried in a court of competent jurisdiction in Pinal County, State of Arizona The parties hereby waive all provisions of law providing for a change of venue in such proceeding to any other county In the event either party shall bring suit to enforce any terms of this 3 ON l#1N Agreement or to recover any damages for and on account of the breach of any term or condition in this Agreement, it is mutually agreed that the prevailing party in such action shall recover all costs including reasonable attorney fees to be determined by the court in such action. 11. INSURANCE: Contractor, at its own expense, shall purchase and maintain the herein stipulated minimum insurance with companies duly licensed in the State of eN Arizona, possessing a current A M. Best, Inc Rating of B++6, or approved unlicensed in the State of Arizona with policies and forms satisfactory to City All insurance required herein shall be maintained in full force and effect until all work or service required to be performed under the terms of the Agreement is satisfactorily completed and formally accepted; failure to do so may, at the sole discretion of the City constitute a material breach of this Agreement Contractor' s insurance shall be primary insurance as respect to City, and any insurance or self-insurance maintained by City shall not contribute to it. Any failure to comply with the claim reporting provisions of the insurance policies or any breach of an insurance policy warranty shall not affect coverage afforded under the insurance policies to protect City The insurance policies, except Workers Compensation, shall contain waiver of transfer rights of recovery (subrogation) against City, its agents, officers, officials and employees for any claims arising out of Contractor' s acts, errors, mistakes, omissions, work or services. The insurance policies may provide coverage which contain deductibles or self-insured retentions Such deductible ON and/or self-insured retentions shall not be applicable with respect to the coverage provided to CITY under such policies . Contractor shall be solely responsible for the deductible and/or self-insured retention and City, at its option, may require Contractor to secure payment of such deductibles or self-insured retentions by a Surety Bond or an irrevocable and unconditional letter of credit City reserves the right to request and to receive within ten (10) working days, certified copies of any or all of the herein required insurance policies and/or endorsements City shall not be obligated, however, to review same or to advise Contractor of any deficiencies in such policies and endorsements, and such receipt shall not relieve Contractor from, or be deemed a waiver of City' s right to insist on strict fulfillment of Contractor' s obligations under this Agreement 4 eN The insurance policies, except Workers Compensation and Professional Liability, required by this Agreement, shall name City, its Mayor, Council, appointees, agents, officers, officials and employees as additional insured parties REQUIRED COVERAGE Commercial General Liability OmS Contractor shall maintain Commercial General Liability insurance with a limit of not less than $1, 000, 000 for each occurrence with a $2, 000, 000 Products/Completed Operations Aggregate and a $2, 000, 000 General Aggregate Limit . The policy shall include coverage for bodily injury, broad form property damage, personal injury, products and completed operations and blanket contractual coverage including, but not limited to, the liability assumed under the indemnification provisions of this Agreement which coverage will be at least as broad as Insurance Service Office, Inc Policy Form CG 00011-03 or any replacement thereof Such policy shall contain a severability of interest provision, and shall not contain a sunset provision or commutation clause, nor any provision which would serve to limit third party action over claims . The Commercial General Liability additional insured endorsement shall be at least as broad as the Insurance Service Office Inc. ' s Additional Insured Form CG 20101185, and shall include coverage for Contractor' s operations and products and completed operations If required by this Agreement, if Contactor sublets any part of the work, services or operations, Contractor shall purchase and maintain, at all times during prosecution of eiN the work, services or operations under this Agreement, an Owner and Contractor' s Protective Liability insurance policy for bodily injury and property damage, including death, which may arise in the prosecution of the Contractor' s work, service or operations under this Contract. Coverage shall be on an occurrence basis with a limit not less than $1, 000, 000 per occurrence, and the policy shall be issued by the same insurance company that issues Contractor' s General Liability insurance Workers' Compensation Contractor shall carry Workers Compensation insurance to cover obligations imposed by federal and state statutes having jurisdiction of Contractor' s employees engaged in the performance of the work or services, and Employer' s Liability insurance of not less than $100, 000 for each 5 accident, $100, 000 disease for each employee, and $500, 000 disease policy limit . In case any work is subcontracted, Contractor will require all Subcontractors to provide Workers Compensation and Employer' s Liability to at least the same extent as required of Contractor CERTIFICATE OF INSURANCE Prior to commencing work or services under this Agreement, Contractor shall furnish the City with Certificates of Insurance, or formal endorsements as required by Agreement, issued by Contractors insurer (s) , as evidence that policies providing the required coverages, conditions and limits required by this Agreement are in full force and effect In the event any insurance policies required by this Agreement are written on a "claims made" basis, coverage shall extend for two (2) years past completion and acceptance of the Contractor' s work or services and as evidenced by annual Certificates of Insurance, to be filed with the City Clerk of City If a policy does expire during the life of the Agreement, a renewal certificate must be sent to City thirty (30) calendar days prior to the expiration date and all required insurance shall not expire, be cancelled, or materially changed without a minimum thirty (30) calendar days written notice to City from Contractor All Certificates of Insurance shall be identified with bid serial number and title 12. TERMINATION Either Party may terminate this Agreement eN with or without cause as long as ninety (90) calendar day advance written notice is communicated to the other Party. 13. PRICING• The total cost amount as outlined in the Cost Proposal of the Bid Proposal (Attachment A) includes all applicable taxes, preparation charges, if any, transportation and delivery charges fully prepaid by the Contractor to the destination specified All contracts will be operable for their full term, ending on June 30, 2011, at the rates quoted in the initial bid proposal, unless otherwise extended in writing by the City Price adjustments will be considered provided said adjustment (s) are submitted with 15-calendar days advance written notice to the Public Works Director. Prices shall 6 be in effect for the duration of the contract at the unit prices bid. 14. QUANTITY All quantities stated in the Contract are subject to adjustment as dictated by the City requirements Quantities at variance with stated bid quantities may be purchased as required during the term of the Agreement at the quoted prices All quantities are approximate and are eiN not to be considered as an indication of actual requirements 15 SUCCESSORS & ASSIGNS . City and Contractor each bind themselves, their partners, successors, assigns and legal representatives to the other party hereto and to the partners, successors, assigns and legal representatives of such other party in respect to all covenants, agreements and obligations contained in the contract documents Neither party to the contract shall assign the contract or sublet it as a whole without the written consent of the other, nor shall the Contractor assign any monies due or to become due to or to become due to it without the previous written consent of City 16 WRITTEN NOTICE. Written notice shall be deemed to have been duly served if delivered in person to the individual or member of the firm or entity, or to an office of the corporation for whom it was intended or if delivered at or sent registered or certified mail, return receipt requested, and first class postage prepaid to the last business address known to them who gives the notice 17. CLAIMS FOR DAMAGES. Should either party to the contract suffer inj ury or damage to personal property because of any act or omission of the other party or of their employees or agents for whose acts they are legally liable, claims shall be made in writing to such other ,/, parties within a reasonable time after the first observance of such injury or damages. 18. LABOR & MATERIAL PAYMENT BOND* City shall have the right to require Contractor to furnish bonds covering the faithful performance of the contract and the payment of all obligations arising thereunder Attached are standard bond forms which must be completed by Contractor, and Contractor agrees to conform to all provisions set forth in such forms 19 SAFETY. Except as provided herein with respect to trench excavation and traffic regulations, Contractor and/or its Subcontractors shall be solely responsible for job safety at all times 20. RIGHTS & REMEDIES • The duties and obligations imposed by the contract documents and the rights and 7 remedies available thereunder shall be in addition to and not a limitation of any duties, obligations, rights and remedies otherwise imposed or available by law. No action or failure to act by City or Contractor shall constitute a waiver of any right or duty afforded any of them under the contract, nor shall any action or failure to act constitute an approval of or an acquiescence to any breaches thereunder except as may be specifically agreed to in writing 21 RECORDS- Records of Contractor' s material, payroll and other costs pertaining to this Agreement shall be kept on a generally recognized accounting basis and made available to City for inspection on request Contractor shall maintain records for a period of at least two (2) years after termination of this Agreement, and shall make such records available during that retention period for examination or audit by City personnel during regular business hours. 22 AMENDMENT- It is mutually understood and agreed that no alteration or variation of the terms and conditions of this Agreement shall be valid unless made in writing and signed by the Parties hereto, and that oral understandings or agreements not incorporated herein shall not be binding on the Parties The representatives of the Parties (signatory for Contractor noted below or his or her designee, and the City Manager, or his or her designee) , shall be authorized to execute future amendments or extensions of this Agreement . 23 SEVERABILITY- If any part, term or provisions of this Agreement shall be held illegal, unenforceable or in conflict with any law, the validity of the remaining portions and provisions hereof shall not be affected. 24 CONFLICT OF INTEREST• The provisions of A R S § 38- 511 relating to cancellation of contracts due to conflicts of interest shall apply to this contract 25 COMPLIANCE WITH FEDERAL AND STATE LAWS* The Contractor understands and acknowledges the applicability to it of the American with Disabilities Act, the Immigration Reform and Control Act of 1986 and the Drug Free Workplace Act of 1989, the Arizona Public Records Act, the Conflicts of Interest law, and federal and state environmental laws . The following is only applicable to construction contracts The contractor must also comply with A R S. § 34-301, "Employment of Aliens on Public Works Prohibited", and A R S § 34-302, as amended, "Residence Requirements for Employees". Under the provisions of A.R.S. § 41-4401, Contractor hereby warrants to the City that the Contractor and each of its 8 ON Om\ subcontractors ("Subcontractors") will comply with, and are contractually obligated to comply with, all Federal immigration laws and regulations that relate to their employees and A R S § 23-214 (A) (hereinafter "Contractor Immigration Warranty") . A breach of the Contractor Immigration Warranty shall constitute a material breach of this Contract and shall subject the Contractor to penalties up to and including termination of this Contract at the sole discretion of the City The City retains the legal right to inspect the papers of any Contractor or Subcontractor' s employee who works on this Contract to ensure that the Contractor or Subcontractor is complying with the Contractor Immigration Warranty. Contractor agrees to assist the City in regard to any such inspections The City may, at its sole discretion, conduct random verification of the employment records of the Contractor and any of Subcontractors to ensure compliance with Contractor' s Immigration Warranty Contractor agrees to assist the City in regard to any random verifications performed Neither the Contractor nor any of Subcontractors shall be deemed to have materially breached the Contractor Immigration Warranty if the Contractor or Subcontractor establishes that it has complied with the employment verification provisions prescribed by sections 274A and 274B of the Federal Immigration and Nationality Act and the E- Verify requirements prescribed by A.R S § 23-214, Subsection A. The provisions of this Article must be included in any contract the Contractor enters into with any and all of its I^ Subcontractors who provide services under this Contract or any subcontract. "Services" are defined as furnishing labor, time or effort in the State of Arizona by a contractor or subcontractor. Services include construction or maintenance of any structure, building or transportation facility or improvement to real property 26 COOPERATIVE USE OF CONTRACT. The City has entered into various cooperative purchasing agreements with other Arizona government agencies, including the Strategic Alliance for Volume Expenditures "SAVE" cooperative. This contract may be extended for use by other municipalities, school districts and government agencies in the State of Arizona with the approval of the Contractor. Any such usage by other entities must be in accordance with the statutes, codes, ordinances, charter and/or procurement rules and regulations of the respective government agency. 9 Orders placed by other agencies and payment thereof will be the sole responsibility of that agency. The City shall not be responsible for any disputes arising out of transactions made by others IN WITNESS WHEREOF the parties hereto have caused this Agreement to be signed by their duly authorized representative as of this day of 2010 . CONTRACTOR. an Arizona corporation By. Its CITY OF APACHE JUNCTION an Arizona municipal corporation By JOHN S INSALACO Its: MAYOR ATTEST• Kathleen Connelly City Clerk APPROVED AS TO FORM• 10 1N ON Richard J. Stern City Attorney 11 STATUTORY PAYMENT BOND PURSUANT TO TITLE 34, CHAPTER 2, ARTICLE 2, OF THE ARIZONA REVISED STATUTES (Penalty of this Bond MUST be 100% of the Contract Amount) KNOW ALL MEN BY THESE PRESENTS That, (hereinafter called the Principal) , as Principal, and , a company /corporation holding a Certificate of Authority to transact surety business in the State of Arizona as issued by the Director of the Department of Insurance pursuant to Title 20, Chapter 2, Article 1, with its principal office in the City of (hereinafter called the Surety) are held and firmly bound unto the City of Apache Junction (hereinafter called the Obligee) , in the amount of Dollars ($ ) , for the payment whereof, the said Principal and Surety bind themselves, their heirs, administrators, executors, successors and assigns, jointly and severally, firmly by these presents. WHEREAS, the Principal has entered into a certain written contract with the Obligee, dated _day of , 2010 to which contract is hereby referred to and made a part hereof as fully and to the same extent as if copied at length herein NOW, THEREFORE, THE CONDITIONS OF THIS OBLIGATION IS SUCH, that if the said Principal shall promptly pay all moneys due to all persons supplying labor or materials to Principal or Principal's SUB-CONTRACTORS in the prosecution of the work provided for in said contract, this obligation shall be void Otherwise it remains in full force and effect: PROVIDED, HOWEVER, that this bond is executed pursuant to the provisions of Title 34, Chapter 2, Article 2, of the Arizona Revised Statutes, all liabilities on this bond shall be determined in accordance with the provisions, conditions and limitations of said Title, Chapter and Article, to the same extent as if they were copies at length herein The prevailing party in a suit on this bond shall recover as part of the judgment reasonable attorney fees as may be fixed by the judge of the court Witness our hand this day of , 2010. PRINCIPAL SEAL BY• AGENCY OF RECORD AGENCY ADDRESS SURETY SEAL BY 12 CITY OF APACHE JUNCTION PROJECT NO PW 2010-13 Equipment and Labor to Crush Recycled Asphalt and Concrete CERTIFICATE OF INSURANCE The certifies that the following insurance policies have been issued on behalf of NAME OF INSURED Amik ADDRESS OF INSURED. Type of Policy Effect . Expire Limits of Insurance Number Date Date Liability 1 Workman' s $100,000 Each Accident, Compensation $100,000 Each Disease, $500,000 Disease Policy Limit 2 Commercial $1,000,000 Each Occurrence, General $2,000,000 Products/Completed Liability Operations Aggregate, $2,000,000 General Aggregate Limit 3 Contractual $1, 000, 000 Each Occurrence Bodily Injury & Property Damage 4 Professional $1, 000, 000 Each Claim Liability 5 Automobile $1, 000, 000 Each Occurrence Bodily Injury & Property Damage - — It is further agreed that these policies shall not expire, be canceled or changed until all work has been completed and the project has been accepted by the CITY If a policy does expire during the life of the contract, a renewal Certificate of the required coverage must be sent to the CITY of Apache Junction not less than thirty (30) calendar days prior to expiration date This Certificate is not valid unless countersigned by an authorized representative of the Insurance Company The Certificate of Insurance must also provide that the CITY, its Mayor, Council, appointees, officers, employees and agents, are additional insured parties. Date- Countersigned by Title _ SUBSCRIBED AND SWORN TO before me this. day of ,2010 by as Insurer Notary Public My Commission Expires 13 tt F. _n. 1 A a,.tt�.vstraaeux<a. ;"; .. A, 'y# NCTON 04 , r • i , Equipment an aL • r to CrushvAsphaltRec c e and Concrete Department o f Public Works By: Heather Hodgman `' ty September 20, 2010 1 { / Discussion Objectives • Consideration of award for Equipment and Labor to Crush Recycled Asphalt Concrete. Planned consent item on October Stn • Scope of Work: Contractor to provide equipment and labor necessary to crush approximately 40,000 tons of recycled asphalt concrete. • Bid Results . . • Discussion of Staff Recommendation ' • Bids Received Total five (5) bids received. Responsive bids: • Sunland $6,250.00 mobilization $3.15 10,001 - 20,000 tons • FNF Construction, Inc. $33,200 mobilization $1.80 10,001 — 20,000 tons • J.G. Perrigo, LLC $6,000 mobilization $3.60 10,001 — 20,000 tons Unresponsive bids: • Arizona General $10,000 mobilization Engineering Contracting, Inc $4.20 10,001 — 20,000 tons fee • Nesbitt Contracting $9,500 mobilization • Co., Inc. $4.95 10,001 — 20,000 tons • t., ' 4fitti. o Z*4 Award Recommendation • The Public Works Department recommends award to Sunland Inc. Asphalt and Sealcoating, for the value of the bid over the term of the agreement in the amount of $ 182,750. • Runner —up : FNF Construction's value over the term of the agreement would increase the amount by $40,000 . 1 9#, ,pACh x.' = CiO of • Apache Junction Horne of the Superstition Mountains araoNr' a)Print TO- City Manager's Office FROM: Kathy Connelly, City Clerk DATE: September 20,2010 Agenda Type : Work Session Agenda Council Priority Focus Area: Economic Development TITLE OF AGENDA ITEM: DISCUSSION ON AGREEMENT FOR OPERATION OF A LOCAL VISITOR INFORMATION CENTER. ACTION REQUESTED: Presentation and Discussion DISCUSSION/BACKGROUND INFORMATION. The City released a Request for Proposals for operation of a Local Visitor Information Center. There was one response from the Apache Junction Chamber of Commerce FISCAL IMPACT Budgeted Expenditure OPTIONS I ALTERNATIVES: RECOMMENDATION: ATTACHMENTS: Click to download 0 cover memo 0 rfq part 1 rfq part 2 6 scope of work Ask Ammk. QppCH WIAP"Okditetel e 41Arte40141/ 'it Home of the Superstition Mountains 4titzoNP SEPTEMBER 9, 2010 MEMORANDUM TO- HONORABLE MAYOR AND CITY COUNCIL MEMBERS THROUGH GEORGE R HOFFMAN, CITY MANAGER FROM KATHLEEN CONNELLY, CITY CLERK , l SUBJECT LOCAL VISITOR INFORMATION CENTER In previous years, the operation of a local visitor information center was done under Ordinance No 659 which allows non-profit organizations to apply for city funding under limited circumstances This ordinance has allowed for funding to various non-profit organizations for economic development and human services As an option, the council may consider providing some services through a Request for Proposal (RFP) or Request for Qualification (RFQ) process An RFQ for operation of a local visitor information center was released on July 6, 2010 A copy of the RFQ is included in your packet We received one response to the RFQ from the Apache Junction Chamber of Commerce An interview with Chamber of Commerce representatives was done on August 26, 2010 The interview and attached response to the RFQ resulted in city staff (Steve Filipowicz, Janine Solley and myself) to be satisfied with the response During the interview we did discuss the inherent conflict that exists with regard to business referrals for Chamber members vs non-members This is consistent with Items#2, 12 and 13 of the Scope of Work We were advised that referrals area first given for Chamber members but that 75% or slightly more of Chamber members are also city businesses As a means of confirming this, the Chamber of Commerce will be providing me with a membership list on a regular basis throughout the course of the agreement The RFQ and sample contract were both written for a 21 month time frame (October 1, 2010 — June 30, 2012) at $3,000 per month Payments will be released on a quarterly basis in conjunction with receiving quarterly reports The contract will be placed on your October 5 consent agenda Please contact me if you have any questions • Voice(480)982-8002 • FAX (480)982-7018 •TDD(480)983-0095 •www ajctty net 300 h Superstition Boulevard, Apache Juncuon, AL 85219 �ptCHE,j y(� r l City of Apache Junction 4pizoNv' dome of the Superstiturn Mountains Eca j ply Economic Development Division �t lVj 11`' 111 July 6, 2010 Re Invitation for Request for Qualifications("RFQ")—Operation of a Local Visitor Information Center Dear Interested Service Provider You are invited by the City of Apache Junction to submit an RFQ for the operation of a Local Visitor Information Center Enclosed are a Scope of Work and a Questionnaire Apache Junction is located on the eastern rim of the Phoenix metropolitan area, near the base of the scenic Superstition Mountains. The community is easily accessible by U S. 60, the Superstition Freeway More than 800 retail and service businesses currently operate within the city Apache Junction's climate and proximity to recreational and historical areas draws more than 40,000 seasonal winter residents annually While the exact number of winter residents changes monthly, it is estimated that the population of the City from mid-October to mid-April increases to nearly 80,000 residents This represents an increase of more than 35,000 seasonal residents who consider Apache Junction their winter home Additionally, Apache Junction experiences an influx of local and international tourists passing through seeking to experience the natural beauty of the area's parks and recreational activities, explore the historic Apache Trail, venture out into the surrounding majestic Superstition Mountains, and discover scenic byways, colorful vistas and lakes These pass-through visitors often seek out the services of a regional resource center to learn more about the activities and opportunities to experience while in the area To accommodate the needs for Visitor Center services,the City is releasing a Request for Qualifications for the Operation of a Local Visitor information Center which will be noticed through a public notification process The selected firm will perform all the professional services in connection with this project as identified in the attached Scope of Work Selection of a firm will be based on review of the Request for Qualifications However, the City reserves the right to interview the most qualified firms based on the number of submittals and relative credentials Submitted materials should be brief and concise Unnecessary marketing information or firm boilerplate is discouraged The outside of the submittal package shall be labeled "OPERATION OF A LOCAL VISITOR INFORMATION CENTER" Please include four (4)copies of the submittal, which shall be accepted in-person at the City Clerk's Office at 300 E Superstition Blvd , Apache Junction, AZ 85119 until 3 00 p m Monday, August 2,2010 Faxed, e-mailed, or late submittals will not be accepted All questions regarding the RFQ should be directed to Steve Filipowicz, Economic Development Division Director 300 E Superstition Blvd, Apache Junction, AZ 85119 P. (480) 474-5064 F. (480)474-5110 sfiltpowicz@ajcity.net E C(u)J�pfWe thank you for your interest in Apache Junction. Sinc rely, ^' —e s ' „" teve Filipowicz Economic Development Divisi n Director CIS 0-0 � • , �4 O + ' 1%,Z00‘ ti►_ REQUEST FOR QUALIFICATIONS for OPERATION OF A LOCAL VISITOR INFORMATION CENTER 011 CITY OF APACHE JUNCTION 300 E. SUPERSTITION BLVD. APACHE JUNCTION, ARIZONA 85119 July 2010 NOTICE INVITING REQUEST FOR QUALIFICATIONS("RFQ") FOR OPERATION OF A LOCAL VISITOR INFORMATION CENTER The City of Apache Junction, Arizona invites sealed bids for OPERATION OF A LOCAL VISITOR INFORMATION CENTER RFQ forms and requirements are available at the City Clerk's office at 300 E Superstition Blvd , Apache Junction, Arizona 85119, at no charge Each bidder shall provide such information as may be required by the City as evidence that he/she is qualified to provide the products or services as required Each bidder shall utilize the questionnaire in the RFQ as the template for submittal Envelopes should be sealed and addressed to the City Clerk at the above address Envelopes should be marked "OPERATION OF A LOCAL VISITOR INFORMATION CENTER" Bidder shall mail or deliver four(4)copies of the submittal to the City Clerk's Office, which shall accept such response until 3.00 PM, Mountain Standard Time, Monday, August 2, 2010 at which time and place the bids will be opened and read as a matter of public information Any bid received after the closing time will be returned unopened The City of Apache Junction reserves the right to reject any/all bids received, and to waive technicalities and informalities Additional information can be obtained from the City's Economic Development Division, at (480) 474-5064 KATHLEEN CONNELLY City Clerk 2 TABLE OF CONTENTS Introduction Page 4 Overview of Project Page 4 Setection Criteria Page 6 Schedule of Events Page 7 Scope of Work Page 8 Questionnaire Page 9 Sample Professional Services Agreement— Exhibit°A" Page 10 f INTRODUCTION The City of Apache Junction is soliciting proposals from qualified service providers to operate a local visitor information center The selected service provider will complete the contracted scope of work under the general direction and coordination of the City's Economic Development Division,with contract monitoring and compliance by the City Clerk's Department. eIN OVERVIEW OF THE PROJECT Background. Apache Junction sits at the base of the scenic Superstition Mountains, a symbol of its solid ties to a unique history, heritage and culture It is a city primed to carve out and claim its distinct position within the region It is a place where the natural environment is cherished and preserved, and where arts and culture play a vital role, as well as recreation activities ranging from horseback riding and mountain biking to hiking and boating Apache Junction takes pride in its diversity and strives to be a multigenerational, fully-integrated community for residents and visitors alike Individuality, a spirit of adventure, friendliness, novel experiences and quality of life are the factors that guide the development and governance of the community Apache Junction is located on the eastern rim of the Phoenix metropolitan area. The community is easily accessible by U S 60, the Superstition Freeway More than 800 retail and service businesses currently operate within the city. A variety of lifestyles are offered in Apache Junction, including western rural acreage, urban single-family residential neighborhoods, active adult retirement clusters and mixed- age-group living areas HIGHWAYS U S 60, S.R 88 INCORPORATED 1978 COUNTY Pinal County ELEVATION 1,715 DISTANCE TO PHOENIX' 36 miles DISTANCE TO TUCSON 128 miles The Apache Junction Primary Market Area extends from east Mesa on the west past Gold Canyon to the east This area of approximately 150 square miles has a year-round population of more than 150,000 residents Based on 2007 Census reports, the current City population is estimated at 37,539 year-round residents Apache Junction's climate andproximityto recreational and historical areas draws more d a s mo e than 40,000 winter visitors and retirees annually While the exact number of winter residents changes monthly, it is 9 estimated that the population of the city from mid-October to mid-April increases to nearly 80,000 residents This represents an increase of more than 35,000 seasonal residents who consider Apache Junction their winter home 4 egIN Ob►ect►ve. The City of Apache Junction is seeking to provide a service to current and prospective residents and visitors whereby individuals looking for information about the Apache Junction area can have access to free information and resources through an established and clearly identified Visitor information Center Friendly, accurate and area appropriate information will be made available so that the visitor's experience is enhanced, local attractions and area attributes highlighted, and local businesses featured In years past, services for a Visitors' Center have been contracted with the Apache Junction Chamber of Commerce The Visitor's Center is currently housed within the Apache Junction Chamber of Commerce building at 567 W Apache Trail, Apache Junction, AZ 85120 The City of Apache Junction is issuing an RFQ for operation of a Local Visitors' Center and expects the following services to be provided • Operation of an Apache Junction Local Visitor Information Center located w►thin the City limits, consistent with the guidelines established by the Arizona Office of Tourism ( "AOT" )in the Arizona Local Visitor Information Center Criteria effective July 1, 2008 or as such new/revised guidelines are published by AOT • Participation in building a sustainable, local economy in a variety of ways such as providing referrals to City businesses, encouraging return visits, providing local information packets and/or brochures, and providing a web presence that positively promotes the area • Support of local events that promote the area and by support Shop local/Shop AJ efforts • Promotion of area cultural, historical and recreational attractions It is anticipated the initial agreement will be awarded for the time period October 1, 2010 through June 30 2012 This service is funded from the City's FY 2010-2011 General Fund in an amount not to exceed $3,000 00 per month "IS 5 SELECTION CRITERIA Selection of a service provider will be based on review of the RFQ responses However, the City reserves the right to interview the most qualified firms based on the number of submittals and relative credentials Submitted materials should be brief and concise, Unnecessary marketing information or firm boilerplate is discouraged The outside of the submittal package shall be labeled"OPERATION OF A LOCAL VISITOR INFORMATION CENTER" Please include four(4) copies of the submittal via U S Mail or personal delivery shall be accepted at the City Clerk's Department located at 300 E Superstition Blvd., Apache Junction, AZ 85119 until 3 00 p m. on Monday, August 2, 2010 Faxed, e-mailed, or late en submittals will not be accepted Scoring• Criteria and scoring of the RFQs will be based on the following Points Appropriateness of proposed local venue to house the Local Visitor Information Center within the City limits, consistent with the guidelines established by the Arizona Office of Tourism (AOT) 35 Demonstration of knowledge of current trends, resources, and services demanded by Visitor Center patrons 25 Ability to provide adequate staffing and hours of operation for the Center 25 Ability to collect data on visitors to the Center 15 Total Possible Points 100 Selection Process: A committee of at least three(3)staff members shall convene, to include, the Economic Development Division Director, the Business Advocate and the City Clerk, to evaluate the RFQ submittals Once the submittals have been scored and the most qualified firms identified, the City may conduct interviews Based on the interviews, the City may further define the scope for the proposals through discussions with the selected service provider and enter into a contract in a form similar to Attachment A The maximum budget for the project is $3,000 00 per month for at least 21 months,subject to City Council funding allocation Protest Procedures: Responding parties may initiate a complaint in writing to the City of Apache Junction Economic Development Division Director at 300 East Superstition Boulevard, Apache Junction, Arizona, 85119, who is responsible for receiving, reviewing, and responding to all complaints The Economic Development Division Director shall issue a written response to any such complaints within seven (7) working days after receipt thereof Any aggrieved party may appeal the Economic Development Division Director's decision to the City Manager by filing an appeal with the City Clerk's Department, located at 300 East Superstition Boulevard Apache Junction, Arizona, 85119, within seven (7) working days of receipt of the decision 6 1 ^ ^, The City Manager or his designee will act as arbiter in all disputes and his decision will be final and binding, subject only to any further judicial appeals pursued under A R S § 12-901 et seq SCHEDULE OF EVENTS This RFQ will be governed to the extent possible by the following schedule Release of RFQ July 6, 2010 Submittals Due to City Clerk's Office August 2, 2010 Completion of Committee Submittals Review August 13, 2010 Completion of Oral Interviews August 26, 2010 Council Discussion September 7, 2010 Council Award of Contract September 21, 2010 7 1 The services to be provided to the City by interested parties shall include the following 1 Operation of an Apache Junction Local Visitor Information Center located within the City limits, consistent with the guidelines established by the Arizona Office of Tourism ("AOT") in the Arizona Local Visitor Information Center Criteria effective July 1, 2008 or as such new/revised guidelines are published by AOT 2 Provide referrals to licensed businesses located within the City limits and referrals to area cultural, historical and recreational attractions. /1 3 Refer prospective business inquiries to the City of Apache Junction, Economic Development Division 4 Develop, implement and revise a program to encourage return visits to the community 5 Provide licensed businesses located within the City limits with an opportunity to participate in the Local Visitor Information Center 6 Update and reformulate informational packets issued by the Center to include information on City-sponsored events. 7 Provide Internet-based information on licensed businesses located within the City limits, as well as information on cultural, historical and recreational attractions occurring or existing within the City and the area 8 Ensure availability of an Apache Junction tourism brochure in cooperation with the City and the ACT. 9 Research and update cost estimates for web-based virtual tour of the City of Apache Junction 10 Seek out opportunities to participate in a cooperative marketing program in conjunction with a regional marketing association, firm, agency or consultant and chambers of commerce to promote City businesses and the area's cultural, historical and recreational attractions 11 Develop, implement and revise a "destination tourism" program including but not limited to group/package tours using licensed hotels, motels, restaurants and retail establishments located within the City limits as a resource 12 Actively participate with the City in a"Shop local/Shop AJ" program designed to help reduce retail sales leakage 13 Enhance City sales tax revenues through the information and services listed above 14 Submit timely quarterly reports to the City on the above activities and expenditure of public funds 8 QUESTIONNAIRE The questionnaire shall act as the template used for the submittal The responses should contain sufficient detail to allow the City to evaluate qualifications, understanding of the project, and creative approach The submittal will be judged on quality, not quantity The submittal shall not exceed 10 single-sided pages(excluding resumes) The following areas/questions shall be addressed 1 A brief description of the firm's experience with operating a visitors' center, including location of where services have been provided and length of time providing those services 2 A list of key personnel (with resumes)within the firm who would be directly involved in managing and supporting the operation of a local Visitor Information Center, and the plan for staffing the Center(including proposed hours of operation) 3 The location of the proposed venue for the Local Visitor Information Center, and written assurance from a prospective landlord demonstrating the office space can be secured In addition, AOT facility compliance shall be demonstrated 4 Explanation of the top three services, in order of priority,the firm considers most critical to tourists and visitors 5 Demographic data which will be collected on Visitor Center traffic and flexibility of firm in altering the type of data collected if requested to do so by the City 6 The names titles and contact information for three(3)individuals who could attest to the firm's ability to deliver visitor center services 7 Acceptability of attached draft Professional Services Agreement(Attachment A)and any exceptions thereto, and reasons for such exceptions 9 oars - ATTACHMENT A PROFESSIONAL SERVICES AGREEMENT FOR OPERATION OF LOCAL VISITOR INFORMATION CENTER THIS AGREEMENT is made and entered into this day of 20 , by and between the CITY OF APACHF JUNCTION, ARIZONA, an Arizona /aN municipal corporation("City"),and ("Consultant"), for operation of a local Visitor Information Center. City and Consultant are sometimes referred to as the"Parties" collectively or a"Party"individually. RECITALS A City desires to retain a consultant to operate a local visitor center and to make payment for such services in accordance with the terms and conditions set forth in this Agreement, including all attachments and addenda which are appended hereto by mutual agreement of the parties; and B. An RFQ process was conducted to obtain submittals for the services; and C. On September 21, 2010, Consultant was selected by the Ma)or and City Council as the most qualified firm to provide such services. AGREEMENT NOW, THFREFORE, City agrees to retain and does hereby retain Consultant and Consultant agrees to provide the services required according to the terms and conditions and for the consideration set forth below. 1. CONSULTANT'S DUTIES.. Consultant agrees to perform the professional services eiN set forth in Exhibit A. 2. COMPENSATION AND REQUIRED QUARTERLY REPORTS. In accordance with the terms and conditions of this Agreement, City shall compensate Consultant for its professional services as follows A. An aggregate sum of up to 1 went3-One Thousand Dollars ($21,000.00), billed in the amount of$3,000.00 each quarter for a total of 21 months, subject to Council appropriation of funds B. Within ten (10) working days following the last day of each fiscal year quarter, Consultant shall submit to the City Clerk detailed reports accounting for the expenditure of City funds. Consultant shall submit a separate, concise summary of all expenditures within each report The summaries shall be subject to public disclosure as public records in accordance with A R S § 39- 121, et seq Each report shall be typo ritten or pi epared on a avoid pi ocessor and shall include the status of Consultant's progress on the scheduled work CO items as referenced in Section 2 above. It shall include a description of all work undertaken and all findings and conclusions. In addition, it shall include documentation supporting these expenditures. These reports shall also contain the information required in this Agreement, and in doing so, shall demonstrate the value of work and its impact upon econonuc development within the corporate boundaries of City Documentation for actual expenditures shall include a summary page detailing all quarterly expenditures made in accordance with this contract and all relevant bills, receipts, and statements, with the relevant expenditures highlighted. The Apache Junction City Manager or his or her designee ("City Manager") has the sole discretion to determine whether the above- referenced reports contain adequate specificity. Should the City Manager desire additional information, such information shall be produced by Consultant within ten (10) working days from receipt of such request The City Manager may withhold any and all payments due until such time as all reporting concerns have been resolved. The books and records of Consultant shall be subject to inspection and audit by City during the term of this Agreement and for a period of three years after expiration of this Agreement for the purpose of verifying Consultant's performance as well as the thoroughness and accuracy of the reports submitted hereunder Records of Consultant shall be provided to City and/or made available for inspection and audit within three (3) working days following a written request by City. C Consultant shall design and use a business report that describes any and all progress made in the categories listed in Section 1 noted above. This report shall focus on and emphasize those activities listed in Section 1 where Mork efforts and partnerships have produced results in the form of enhanced city sales tax revenue. Consultant shall substantiate the information contained in the report Such report shall be provided to City on a quarterly basis at the time of submitting the quarterly reports required in Section 3(B) of this agreement 3. TERM. This Agreement shall be effective beginning October 1, 2010 and shall remain in full force and effect until June 30, 2012. City has the option to renew this Agreement for an additional three (3) year period if mutually agreeable, all subject to Council appropriation of funds. 4 CITY'S STANDARD OF PERFORMANCE: City shall furnish the Consultant with all data,information and other supporting services specified in Exhibit A. 5. CONSULTANT'S STANDARD OF PERFORMANCE. While performing the services, Consultant shall exercise the reasonable professional care and skill customarily exercised by reputable members of Consultant's profession practicing in the Phoenix Metropolitan Area, and shall use reasonable diligence and best judgment while exercising its professional skill and expertise. Consultant shall be responsible for all errors and omissions Consultant commits in the performance of this Agreement. 6 NOTICES. All notices to the other party required under this Agreement shall be in writing and sent by first class certified mail, postage prepaid, return receipt requested, addressed to the following personnel. If to City Steve FiliP otsiii 11 Econonuc Development Director City of Apache Junction 300 East Superstition Boulevard Apache Junction,AZ 85119 If to Consultant. [Insert Name of Consultant] [COMPANY NAME HERE] [ADDRESS HERE] [CITY STATE ZIP] 7. TERMINATION. This Agreement may be terminated by either party upon sixty (60) calendar days' written notice. If this Agreement is terminated, Consultant shall be paid for services performed to the date of receipt of such termination notice. In the event of such termination, Consultant shall deliver to City any work in any state of completion at the date of effective termination. 8. SUBCONTRACTORS• This is a personal service contract and therefore no work under this contract may be subcontracted without the City's prior written consent 9. RECORDS. Records of Consultant's labor, payroll, and other costs pertaining to this Agreement shall be kept on a generally recognized accounting basis and made available to City for inspection on request. Consultant shall maintain records for a period of at least two (2) years after termination of this Agreement, and shall make such records avatlable during that retention period for examination or audit by City personnel during regular business hours. 10. INSURANCE A. Required Limits 1 Commercial General Liability Consultant shall maintain Commercial General Liability insurance with a limit of not less than $1,000,000 for each occurrence with a S2,000,000 Products/Completed Operations Aggregate and a ^ 52,000,000 General Aggregate Limit. The policy shall include coverage for bodily injury, broad form property damage, personal injury, products and completed operations and blanket contractual coverage including, but not limited to, the liability assumed under the indemnification provisions of this Agreement w hich coverage it ill be at least as broad as Insurance Service Office, Inc. Policy Form CG 00011093 or any replacements thereof. Such policy shall contain a severability of interest provision, and shall not contain a sunset provision or commutation clause, nor any provision which would serve to limit third party action over claims. The Commercial General Liability additional insured endorsement shall be at least as broad as the Insurance Service Office, Inc 's Additional Insured, CG 20261185, and shall include coverage for Consultant's operations and products and completed operations. If Consultant sublets any part of the w of l., set ices or operations, 12 Consultant shall purchase and maintain, at all times during prosecution of the work, services or operations under this Agreement, a Protective Liability insurance policy for bodily injury and property damage, including death, which may arise in the prosecution of the Consultant's work, service or operations under this Agreement Coverage shall be on an occurrence basis with a limit not less than $1,000,000 per occurrence, and the policy shall be issued by the same insurance company that issues General Liability insurance 2. Workers' Compensation Consultant shall carry Workers' Compensation insurance to be provided by an insurance company which is authorized to transact insurance business in the State of Arizona, covering obligations imposed by federal and state statutes having jurisdiction of Consultant's employees engaged in the performance of the work or services, and, Employer's Liability insurance of not less than$100,000 for each accident, $100,000 disease for each employee, and $500,000 disease policy limit By execution of this Agreement, Consultant certifies as follows. "I am aware and understand the provisions of A.K S § 23-900, et seq. which requires every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of this chapter, and I will comply with such provisions before commencing the performance of the work of this Agreement" If Consultant has no employees for whom workers' compensation insurance is required, Consultant shall submit a declaration or affidavit to City so stating and covenanting to obtain such insurance if and when Consultant employs any employees subject to coverage. In eiS case any work is subcontracted, Consultant will require subconsultant to provide Workers' Compensation and Employer's Liability to at least the same extent as required of Consultant. B. CERTIFICATES OF INSURANCE Upon 'execution of this Agreement or simultaneously thereto, Consultant shall furnish the City Clerk all Certificates of Insurance or fo►mat endorsements as required by Agreement, issued by Consultant's insurer(s), as evidence that policies providing the required coverages, conditions and lints set forth in this Agreement are in full force and effect and remain so for the duration of the Agreement. The form of the certificates of insurance and endorsements shall be subject to the approval of the Apache Junction City Attorney. In the esent any insurance policies required by this Agreement are written on a "claims made" basis, coverage shall extend for two (2) years past completion and acceptance of the Consultant's work or services and as evidenced by annual Certificates of Insurance, to be filed with the 13 City Clerk. If a policy is expired, canceled, or materially changed during the life of the Agreement, such notice must be sent to City thirty (30) calendar days prior to such action The cancellation clause on the Certificate of Insurance shall state the insured party shall send notice of such cancellation at least thirty (30) calendar days in advance of such cancellation. The Certificate of Insurance shall include an original signature of the insured's representative Photo copies will not be accepted and failure to provide such certificate and failure to provide timely notice as noted above will be considered a material breach of contract. Policies or certificates and completed forms of City's Additional Insured Endorsement (or a substantially equivalent msurance company form acceptable to the City Attorney) evidencing the cos erage required by this section shall be filed with the City Clerk and shall include City as an additional insured party. The policy or policies shall be in the usual form of a public liability insurance,but shall also include the following language. "Solely as respects work done by or on behalf of the named insured for the City of Apache Junction, it is agreed that the City of Apache Junction and its mayor, councilmembers, officers and employees are added as additional insured parties under this policy." 11. ENFORCED DELAYS (FORCE MAJEURE)• Neither City nor Consultant, as the case may be, shall be considered not to have performed its obligations under this Agreement in the event of enforced delay (an "Enforced Delay") due to causes beyond its control and without its fault or negligence or failure to comply with Applicable Laws, including, but not restricted to, acts of God, fires, floods, epidemics, pandemics, quarantine, restrictions, embargoes, labor disputes, and unusually severe weather or the delays of subconsultants or materialmen due to such causes, acts of a public enemy, war, terrorism or act of terror (including but not limited to bio-terrorism or eco-terrorism), nuclear radiation, blockade, msurrection, riot, labor strike or interruption, extortion, sabotage, or similar occurrence or any exercise of the power of eminent domain of any governmental body on behalf of any public entity, or a declaration of moratorium or similar hiatus (whether permanent or temporary) by any public entity directly affecting the Project In no event will Enforced Delay include any delay resulting from unavailability for any reason of labor shortages, or the unavailability for any reason of particular consultants, subconsultants, vendors or investors desired by Consultant in connection with the Project. Consultant agrees that Consultant alone will bear all risks of delay which are not Enforced Delay. In the event of the occurrence of any such Enforced Delay, the time or times for performance of the obligations of the Party claiming delay shall be extended for a period of the Enforced Delay, provided,however, that the Party seeking the benefit of the provisions of this Section shall, within thirty(30)calendar days after such Party knows or should know of any such Enforced Delay, first notify the other Party of the specific delay in writing and claim the right to an extension for the period of the Enforced Delay; and provided further that in no event shall a period of Enfot ced Delay exceed ninety (90) calendar days. 12. INDEMNIFICATION. Consultant shall defend, indemnify, and hold City,its officers and employees harmless from any and all loss, damage, claim fordamage, liability, expense, or cost, including attorney fees, which arise out of, or is in any way connected with the pet formance of work under this Agreement by Consultant, or any of Consultant's employees, agents or subconsultants., and from all claims by Consultant's employees, agents and subconsultants for compensation for services rendered to Consultant in the performance of this Agreement, notwithstanding that City may hay e benefited ft ont their set vices This indemnification provision 14 it ON shall apply to any and all acts or omissions,willful misconduct or negligent conduct,whether active or passive, on the part of Consultant or Consultant's employees, agents or subconsultants. This section shall survive the expiration or early termination of the Agreement. 13. WAIVER OF TERMS AND CONDITIONS. The failure of City or Consultant to insist in any one or more instances on performance of any of the terms or conditions of this Agreement or to exercise any right or privilege contained herein shall not be considered as thereafter waiving such terms, conditions, i ights or privileges, and they shall remain in full force and effect. 14. INDEPENDENT CONTRACTOR. Consultant shall at all tunes during Consultant's performance of the services retain Consultant's status as independent contractor Consultant's employees shall under no circumstances be considered or held to be employees or agents of City, and City shall have no obligation to pay or withhold state or federal taxes or provide workers' compensation or unemployment insurance for or on behalf of them or Consultant. 15. COMPLIANCE WITH FEDERAL AND STATE LAWS: Consultant understands and acknowledges the applicability to it of the American with Disabilities Act, the Immigration Reform and Control Act of 1986 and the Drug Free Workplace Act of 1989 16 GOVERNING LAW AND VENUE. The terms and conditions of this Agreement shall be governed by and interpreted in accordance with the laws of the State of Arizona. Any action at law or in equity brought by either party for the purpose of enforcing a right or rights provided for in this Agreement, shall be tried in a court of competent jurisdiction in Pinal County, State of Arizona. The parties hereby waive all pros isions of law providing for a change of venue in such proceeding to any other county. In the event either party shall bring suit to enforce any term of this Agreement or to recover any damages for and on account of the breach of any term or condition in this Agreement, it is mutually agreed that the prevailing party in such action shall recover all costs including. all litigation and appeal expenses, collection expenses, reasonable attorneys' fees,necessary witness fees and court costs to be determined by the court in such action 17. OWNERSHIP OF RECORDS AND REPORTS. All of the files,reports,documents, information as well as all data prepared in Autocad or other electronic drawing or text files or ON assembled in any other form by Consultant under this Agreement, shall be and shall remain the property of City and shall be forwarded to City at any time City requires such papers and files. 18. LICENSE: Consultant represents and warrants that any license necessary to perform the work under this Agreement is current and valid. Consultant understands that the activity described herein constitutes "doing business in the City of Apache Junction" and Consultant agrees to obtain a business occupational license and sales tax license pursuant to the Apache Junction City Code and keep such licenses current during the term of this Agreement. Any Consultant activities or programs within the corporate city limits will invoke the same business occupational license and sales tax regulations. All participants in these activities and programs will obtain any required business occupational and sales tax licenses Any activity by subconsultants within the corporate City limits will invoke the same business occupational license and sales tax regulations on any subconsultants, and Consultant ensures its subconsultants will obtain any required business occupational license and sales tax license. In the event any subconsultant fads to pay required license fees or taxes due, Consultant shall pay to City such 15 amounts within ten (10) working days after notification from City that such amounts are due and payable 19. POLITICAL ACTIVITIES• As a community service-based organization, Consultant is considered a non-political organization and its Employees are prohibited from engaging in any partisan political activity with respect to candidates for political office beyond the private expression of personal opinion, registering as a member of a political party, signing nomination petitions and voting in any special, primary or general election No board member, officer or employee of Consultant shall solicit any contribution in cash or services from any Consultant employee to support any candidate for public office No board member or officer shall use the name of Consultant, or use their affiliation with Consultant, to engage in any partisan political activity of any kind or to solicit any contribution in cash or services to support any candidate for public office If a board member or officer should engage in said activities,they shall make it clear that they are doing so in their personal and private capacity, and are not associated with Consultant in any way, while engaging in said activity. The functions and activities of Consultant are non-political with respect to candidates for political office Therefore, all board members, officers and employees will refrain from engaging in any partisan political activity, of whatsoever type or nature, while attending or participating in Consultant function or event This includes the circulation or signing of nomination petitions or soliciting any contributions in cash or services from anyone to support any candidate for public office 20 NONASSIGNMENT. This Agreement has been entered into based upon the personal reputation, expertise and qualifications of Consultant Neither party to this Agreement shall assign its interest in the Agreement, either in whole or in part Consultant shall not assign any monies due or to become due to it hereunder without the prior written consent of City. 21. ENTIRE AGREEMENT. This Agreement and any attachments represent the entire agreement between City and Consultant and supersede all prior negotiations, representations or agreements, either express or imphed, wntten or oral It is mutually understood and agreed that no alteration or variation of the terms and conditions of this Agreement shall be valid unless made in writing and signed by the parties hereto. Written and signed amendments shall automatically become part of the Supporting Documents, and shall supersede any inconsistent provision therein, provided, however,that any apparent inconsistency shall be resolved,if possible, by construing the provisions as mutually complementary and supplementary. 22 SEVERABILITY: If any part, term or provision of this Agreement shall be held illegal, unenforceable or in conflict with any law, the validity of the remaining portions and provisions hereof shall not be affected. 23. CONFLICTS OF INTEREST. This Agreement is subject to, and may be terminated by City in accordance with, the provisions of A.R.S. § 38-511 24 ACCURACY OF WORK. Acceptance of services or work by City shall not relieve Consultant of the responsibility for subsequent correction of any such errors and the clarification of any ambiguities. Consultant shall make all necessary revisions or corrections resulting from errors and omissions on the part of Consultant without additional compensation. 16 CONSULTANT'S ENDORSEMENT. Consultant(if a firm, the responsible principal) is required to endorse and affix its seal to plans,reports and engineering data furnished under this Agreement 25. READINGS: The headings for each paragraph and subparagraph of this Agreement are for convenience and reference purposes only and in no way define, limit or describe the scope or intent of said paragraphs of this Agreement nor in any way affect this Agreement. 26 AUTHORITY OF CONSULTANT. Each individual signing this Agreement on behalf of Consultant represents and warrants that he or she is duly authorized to execute and deliver this Agreement on behalf of Consultant and this Agreement is binding upon said Consultant. 27. SUSPENSION AND/OR DEBARMENT: Consultant affirms no suspension or disbarment has occurred dui mg the preceding three(3)years of the signing of this Agreement. IN WITNESS WHEREOF, the parties have caused this Agreement to be signed by their duly authorized representatives as of the day and year first above written. CONSULTANT By. Title. CITY OF APACHE JUNCTION, an Arizona municipal corporation JOHN S.INSALACO Mayor ATTEST KATHLEEN CONNELLY City Clerk APPROVED AS TO FORM: RICHARD J. STERN City Attorney 17 0.414, EXHIBIT A Consultant agrees to perform the following professional services in connection with this Agreement, all to be performed in accordance with all city codes, ordinances, regulations, policies and procedures: A Operate a visitor and community information center fully staffed located within the city limits, consistent with the guidelines established by the Arizona Office of Tourism Minimum requirements to be met include: I)be open Monday through Friday, 8.00 a m. to 5:00 p.m Mountain Standard Time; ii) provide information racks accessible to the public on weekends and holidays,iii) make public restrooms accessible during operating hours; iv) make mailable public telephones during operating hours; v) provide drinking water during operating hours; and vi) provide general information about the City of Apache Junction, this region,and the State Operating hours shall be extended to include Saturdays from 9.00 a.m. to 2.00 p.m. Mountain Standard Time from December 1, 2010 through April 15, 2011 and again on December 1, 2011 through April 15, 2012. Requests for specific information regarding city government operations and City services shall be referred directly to City officials B Provide referrals to businesses located within the city limits and referrals to area cultural,historical and recreational attractions C Des elop,implement and revise a program to encourage return visits to the community D Provide licensed businesses located within the city limits with an opportunity to participate in the Visitor/information Center. E. Update and reformulate informational packets issued by Visitor/information Center to include information on City-sponsored events. F. Through the Internet, develop a program offering information on businesses located within the city limits, as well as information on cultural, historical and recreational attractions occurring or existing within the City and the area. 011'1 G. Design and print Apache Junction brochure in cooperation with City and Arizona Office of Tourism. H Research and pros ide cost for web-based virtual tour of the City of Apache Junction I. Develop, implement and revise a cooperative marketing program iti conjunction pith a regional marketing association, firm, agency or consultant and chambers of commerce to promote City businesses and the area's cultural, historical and recreational attractions J. Develop, implement and revise a "destination tourism" program including but not limited to group/package tours using licensed hotels, motels, restaurants and retail establishments located within the city limits as resources. K. Develop, implement and revise a "shop local" program designed to assist licensed businesses located within the city limits and to reduce retail sales leakage to Mlaticopa 18 County, Mesa, Tempe, Gilbert, Phoenix, and the communities known as "Gold Canyon" and "Johnson Ranch". L. Provide information and services listed above on an impartial basis and regardless of membership status in the Apache Junction Chamber of Commerce. M Enhance city sales tax revenues through the information and services listed above OIS 19 k. eakk Apache Junction Chan'her of(.ommer n {,• ung tier Superstition tfoiint iin Sri Experience The Apache Junction Chamber of Commerce and Visitor Center have shared a facility for approximately 50 years and arc currently operating harmoniously at 567 W Apache Trail in what has recently been identified as the"Core Downtown Lone'by G&G Consulting, I LC Based on operational guidelines established by the AM,\\c have achieved a perfect score during the et aluation of our visitor center for the past 4 years Personnel We arc able to achieve this with a Visitor Center Manager,a Lead Volunteer,and up to 25 volunteers during our peak season Our volunteers are well versed on what Apache Junction and the surrounding area has to offer and can communicate clear ly with the visitors who are often their peers (See attiched list of volunteers and years of service) Location As the Visitor Center is housed by the Apache Junction Chamber of Commerce at 567 W Apache trail upon receipt of acceptance of our proposal we will assure the appropriate amount of space(approximately 1200 square feet)is provided for the visitor center operations This will include two restrooms facilities,a reception arcs with multiple phone lines a handicap accessible facility including a phone at an accessible height,a community information table and area for multiple displays Services Our volunteers will provide free detailed street maps of Anae.he Junction,s tsttor guides,and the newly developed brochure upon receipt Thee IAill ah ays trt to respond to air questions the are asked in a friendly and efficient manner Our volunteers are instructed to refer all visitors to the best of their ability We will not exclude referruig to a business out of the area if the product or service is not offered us Apache.Junction as to address the need of the consumer and assure a positive cxpenence We have recently joined efforts with the Sunny Arizona campaign in an effort to address the need for tourism We have plans to initiate a Facebook page targeting tourism specifically Data Collection Attached you will find a sample for data collection permissible under the State of Arizona Privacy Laws References Brian Lang/Laura French Arizona Office of Tourism (602)354-369,4 Joy McNutt) Volunteer (480)983-3372 Kevin Thompson Southwest Gas (602)-163-3363 Addendum Under Attachment A,Agreement, #2 Compensation and Required Quarterly Reports loner'.•\ An aggregate sun of up to T\venty-One fh.ou,,and DLillrn {$21,000.00),billed in the amount of 3000 00 each quarter for a total of 21 months,subject to council appropriation of funds" Should read "An aggregate sum of up to Sixty Three Thousand Dollars($63000 00),billed in the amount of 9000 00 each quarter for a total of 21 months,subject to Council appropriation of funds' Letter C. should be ehmmated as identifying an accurate amount of tax revenue generated by the efforts of the Apache Junction Visitor Center is undeterminable LARRY JOHNSON *Az* **********4:**:k*********IF******#'+ E._XECUTIVE SUMMARY • Extensive chamber experience and team management • Passionate about quality customer satisfaction and chamber goals • Record of uuprovmg efficiency,productivity and profitability through enhanced membership programs,sponsorships web/media visibility,and events • Outstanding interpersonal,mouvauonal,and presentation skills • Analytical,articulate,and diligent • Proven success leading business development efforts,expanding customer base,and increasing revenue potential vtthtn the organization PROFESSIONAL EXPERIENCE PRESIDENT/CEO Apache Junction Chamber of(ommerce Apache Junction AZ 2009-Present • Stabilized the organization by analvnng and eliminating inefficient methods of operation • Negotiated terms of loans and leased equipment to reduce expenses • Produced annual business directory and visitors guide"In house"to increase revenue • Introduced new programs,built partmirshius and established new events to achtee'e the mission of the C'hainbet WESTERN ARLA MAN 4GER Lawton Publications Spokane WA 2007-2000 • Increased sales to over 5 million in 2007 • Improved sales team pertormanee and volatile to all time highs during an economic downturn • Developed new business and increased total company revenue by S% ACCOUNT EXt*CUTIl'L-; Lawton Publications Spokane WA 2001-2001 • Implemented strategies and Increased sales 100%over a 5 year period • Encouraged evolving new products and services to accommodate client needs while increasing revenue • Built relationships with new and sustained relationships with existing clients to enhance retention WESTERN BUSINESS DEVELOPMENT MANAGER Community Link Pinckneyville,IL 1999-2000 • Initiated first mobile business development campaign • Generated new clients in over 3 states • Utilized conferences and events to network within a specific client base PROFESSIONAL DEVEL OPMEN F • Institute of Management(2000&2010)Div-oral) of Arizona, Tucson,Arizona • AA,extern Area C haniber Executives Conference(2000)Auburn,California • Anzona Chamber Executives(2007)Wickenburg, Arizona • Liability Insur inee Certification Course(2008)Mesa,Arizona • Certified Firefighter I&.II(1094 1995)Eastern Arizona College Globe,Arizona • I'olunteer turn k Boys and Girls Club Board of Directors(2010)Friends of Lost Dutchman State Park Board of Directors (2011)ASU l'olvtec'tnic Board of Directors(2010)Angel free Program(2009),United Food Bank Christmas in July (2009 2010) REFERENCES • Lam Osborn(Retired Carson City Chamber of Commerce CEO)Carson City,Nevada*(775)219-9991 • Dianna K upeil-(But ece).silt v Chamher+i I Hun Prc,side,tt)Bud c,C tne(n-1 540+ Stt l • Dan Henderson(City of Gilbert Director of Economic Development)Gilbert,Arizona*t480)720 8179 • Brad DeVar(Professional Licensed Counselor)Gilbert,Arizona*(602)525-6998 OwN • Resume of Janet S. Long 1797 W. 28th Ave #229 Apache Junction, AZ 85220 Phone 480-329-7235 E-Mail: ajchamber@aol.com PROFILE Achievement-oriented with diversified experience in team leadership, project management, computer hardware installation, software implementation, budget management, financial projections, payroll and general office leadership Strong computer skills Effective communicator, organized, resourceful and decis►ve SKILLS SUMMARY - Contractor Quickbooks - Microsoft Word/Works/PowerPoint - Report Preparation - Employee Training - 75 WPM Typing EXPERIENCE Apache Junction Chamber of Commerce &Visitors Center 567 W Apache Trail Apache Junction, AZ 85220 Oct 08 - Current - Office Manager Process and maintain all financial files and documentation Utilize SBA Membership Partner Program Maintain Chamber websile and produce monthly newsletter Manage Visitor Center and assist CEO as instructed The Professional Group PC 480-671-8214 212 W Superstition Blvd Apache Junction, AZ 85220 Oct 07 - Aug 08 - Office Manager Met and greeted clients Prepared personal and corporate tax returns on a daily basis using ATX Converted inquiries into appointments and kept schedules for a CPA and an Accountant using MS Office Distributed mail and handled various other daily office duties Position was eliminated Central Christian Church 480-924-4946 Accounting Department 933 N. Lindsay Road Mesa, AZ 85213 Aug 02 - Oct 08 - Volunteer Team Leader Train and supervise volunteers with responsibility for sorting weekend contributions from a 6,000 member church Funds are then entered into Accounts Receivables using the Shelby/Arena Financials Church Management System Several hundred thousand dollars are processed weekly. This was a volunteer position Junction Bicycle 480-380-0811 10839 E Apache Trail #131 Apache Junction, AZ 85220 Sept 01 - Sept 06 - Store Manager Managed retail store on a daily basis Sold bicycles, accessories and repaired bicycles Bicycles were repaired the day they were dropped off Increased bicycle and accessories sales by a significant amount Countryside RV Resort 2700 S Idaho Road Apache Junction, AZ 85220 Sept 00 - Sept 01 - Manager. Responsible for the day to day operation of a 697 site 55+ RV Resort Installed computer systems in several RV Resorts in Florida for the company that owned resort Trained staff on installation and use of the program Campground Manager Resort was sold and they brought in their own staff. Nov 90 - Sept 00 Traveled as full-time RV'ers around the USA Worked as camp hosts at several resorts across the United States Was responsible for registration of guests, activities coordination, mail, pool maintenance, security, propane sales, store sales, grounds keeping, public relations, shower and laundry facilities Built three cabins American Red Cross European Area Headquarters Stuttgart, Germany + Nov 88-Nov 90 Training Coordinator Coordinated job-related training and career development activities for approximately 7,000 volunteers and 310 paid staff within the European jurisdiction Identified, recommended, and negotiated instructor assignments, needed training facilities, equipment and supplies to meet European area needs Managed logistical functions for scheduled training activities. Worked in the payroll department for extra compensation in the evenings and weekends + July 87-Nov 88 Staff Assistant to Managing Director American Red Cross (ARC) European Area HQ Handled all the Red Cross HQ correspondence, director's schedule and other various other related duties Was promoted to Training Coordinator. - Nov 86 - Jul 87 - Staff Assistant to the Director of Public Affairs, ARC European HQ Handled all the office correspondence, proofed the EUA HQ Publication Cross-Currents, handled the office schedule, managed the CFC Campaign for Europe Was promoted to Managing Director's Office HQ USEUCOM J4/7 -Wartime Host Nation Support Division Patch Barracks, Stuttgart, Germany Oct 85 - Nov 86 - Secretary to the Director Supervised three secretaries Was responsible for editing and correcting original correspondence submitted by 13 staff officers. Prepared extensive travel itineraries for Division Chief and staff officers Held Top Secret security clearance Was selected several times as fill-in for Deputy Commander-In-Chiefs Executive Secretary EDUCATION B S , Business Administration (Finance/Management), Ball State University, Muncie, IN 47306 American Management Association Courses Completed' Listen and Be Listened To, Skills for New and Prospective Managers, How To Be An Effective Supervisor, How To Delegate Effectively AWARDS. 1990 - American Red Cross Tiffany Award for employee excellence Highest honor awarded to paid staff. 1994 - Volunteer of the Yeai, The Children's Museum of Indianapolis, IN 2003 - World's Best Employee Award Plaque, Junction Bicycle, Apache Junction, AZ Volunteers Years of Service Gordon Ndl—Volunteer Director 11 Years Jim Edwards—Asst Volunteer Director 11 Years Joy McNulty 11Years Helen Marshall 8 Years Mary Thomas 8 Years Sue Craft 7 Years Eleanor Lucero 6 Years Bev Buzeyn 6 Years Cindy Fuka 6 Months Elaine Lytle 6 Years Don Beaver 4 Years Margie Fritz 4 Years Valerie Elliotte 4 Years Lori Fitzpatrick 3 Years Barbara Case 3 Years Dolores Acker 2 Years Helen Shafer 2 Years Kitty Bryant 1 Year Gene Thompson 1 Year Fran Dreiling In Training Robert Pierce In Training Robert Wasson In Training ._._..__- - _ ._ _ -_ _. _ �. /-.6 4 lf,,i i tit'111w ,-ii', Iv* \)1 I. t c)•1 iiQ�'i.j•,19 - w: 1 w y w,/ 1Ai b' f t, ;v Uq I i{y 4`I.^,. i !,^�(. 1 1 1-\i' f A ll li�7 j i 1.41) .1 J jt,,Ai— , w,:i vMd i v4 . ..„..,,v .' wd vad j 1 rt:�1tJvli 11.41m,od i A � 1,9)+d j 1?1L} {�1+�flejt39 iAlic ---.1-05 - _ ^tom a� i +.ter:mot` i _l,,,41 lr _t -- -- t ,-4 _ \� +\.1 .'1-- %NV 1 VIV P wV '4d ; wv vats O I 1 r ��� Ir��t a l i's�a,� rl..'1Idn V1dkig _ _J 1 tZ ' -a't c .._)'1 Ai -- '.u=i--- ---f- ''.1!n _-_ `�1 ,i ^ =1+1 /io i wrd 1 +ldt 1, ~�/a , ��',i, WA, ardlht : *.lfi rt 5 ! .1a p 7?1S I •rc,0xl �. rid l'1</ 1>J f wV i 'NV r '7 - c. - . t1 i itf 1 , '"' f1 ) J a 1 ! i , �1tsft a t;rt�i. - i q t;"- ,--" I 3 ; )'v 1 l� Vc --1— 1:' ^'i - I yid ! w� wd , ! Lvd 1frici ! '.'4 7. n•.114*i i`;-cif(\ I �r zfirit i ,n", �?, 1 i ( V>INI! V\ In d j Y t ti I }�i i �ik? + n 0 j is '?4^•. }.-i .\. i "q -)% 'S ' I f{ t vf,lrjV�. ! i wct iNd I irid Itsid } Wd Vkia -• j- — — .fit 3'1'}?r}+\ / i.-t'.,.r 1 At; �• i , ail e; / -1�j I 1��I1 �151{1t in,,,, : c'- L;;{1Gt3, i-t( if e) i Ji'f';,.tl'-,jfj - _ , _^:jr, ._ I t,of-- "if,lf»--1 i v4N r V4 V i 1 ui V \.,}y j , 11 w V :.. i -t, i i _ 17? I ( t o j-! } ; . ?7 ; I 5_-.i, )7,- L ^ " x:inf..--tri; r7.,--5,4,--t-fr. .,,,im. rt rtrvrile:riln,r-wr.,:tn. 1.1;r4n.r*rtl";'4.. r. t,a•=1:11.1 0 f674-"-'71 a.'..!(2‘t, 1-W-2*§t 1'0 4W:1)i.ovht Wz'Wiz'-hohr ItOr'Wiz .k•Ice*W.•;z•Arof" .ii,,r'',',w we,'10-iti' ,,,z.-tr At',) '5:*-,4-,,z''',*f tts-t4t. 7m.,2 i 7,4,,,it ' ,- --t ' 4*-rt. , 0 SIAlifte it #11/ , 'fitte -r.4,4ii.„,..4„, ,,,, / , ,, , 7 , t-t, ,#,.. .4., ,„,e: 0 F r--- 1 C E OF 7 0 Li P 1 S 6.4 mf *11 LOCAL VISITOR INFORMATION CENTER MONTHLY VISITOR COUNT FORM , .,,,,,,. -,,,,,,, Cif MONTH : -TA - - ,__,., .......,,, ,,,.. ...,„....: , ....,. k ve- 7)401. C . -,,;•,,,,,, VISITOR CENTER: ,4.,::,4- ,.:,-._. --7'.,, ,,., .. „, - - ' ' ' L., -,',.....,- - (4: '>1.f 0 .ri,4 VISITOR CENTER COUNTS: - aA- 0 - -- 1 rdt 1 : t., LOCAL IN-STATE OUT-OF-STATE FOREIGN TOTAL a a i ,:',1 a .--, ,, (:c 2.-.< 11'77' .C) ,; .! 4.x4 .,'t`-. ...).-..1 I 1 i I a ___I- ig.,eur- a ,, ,,c),,,7- aitto-4,, 14,07 Please submit the visitor count report ,),wi, i,„.4-4, - , via e-rrtia,,rw to. a a 0 ,3 ' azot g_g_, rri.. , dorn ,z, , . ,.. - . v "1 4 ..!..-Aci.„ fAmti a aWO' sl''**''ti'.'4'" P/4"v4#40'it. yri,--- ir ,-,t .".'-t et,ir4r,": . e*.---,-,;,w4& a 4,41-44!:'‘q., ='),r4f 364 ''' -4%or 14*0"34/4 3INFik"il,,i4 ,' -. -40-' f/F%lig-4-4f , , ne. VISITOR CENTER HEA) COUNT GRAPH 6z,E, 2ao8 -- — — ___ 2o09 .._/ \ 20io x 414 -- -j- ; .- x v+„may i f — — .. _. I-S - -- -- --. - - .._. j -- - ' - I 1 I \i l 1 4 _ . .__._,. . 1, 2000 l 1,•,,,, ,,.. I. ._ _ ._ - .. _ _ _ _ —_- _ - JAN FEB MAR APR MAY JUNE JULY AUG SEP OCT NOV DEC ~ \// �� |�-/-\�� HEADCOUNT - ' `' ' ' ~~ ^ ' ) _ __ ____ �- | -- -------r----' --T~ MONTH : 2oo JANUARY FEBRUARY ---- - - S MARCHAPRIL "~~ ^ _ .^ _ ' | - - i' -- - --' -� --- ---. -- .----� --` ---- MAY ^z 7G - ------- '" -- - --,- - ---r- - - -�- � JUNE /()39 JULY � | ���--- ----- - ' - --- � ---�---- - U ' AUGUST ------ -- ' - � - _ > -- l -- --� - --- - �r -----^---' - [�EPTEK48ER ��' | ^ (}CT{}BER ___ ___ _ �i _ _ '--'L------L------�--- '--1 �------'- - ---- -�--- - - -- - N[)VEMBER | ^ --------- - / - --'- - - � . -- | ' - -f ------ �---� - -. - ' OECEMBER L)/ _ � |/ ! [-- - - --- - --' --- - - --- | / - � `------�-�-- --' '- -- - - �-�-�-���� � ^ `-, " ' `^- �� ~� ) ) ; i __ N011161 ANNUAL INCOMING PHONE CALL COMPARISON GRAPH 200B *"Vit 2009 (As i(>t 0 , 1— 7 ----- t , 1 '\ 1 1 i ) / , 1 \ 1 i 1 I . i I \ III 600 ---, ----\ sI i! 600 i , .-• • i ...- i f ) t , , i 1 l'--.. ,....4........ I I VI ' i i 4 I /1 ... _ I i i . 1 i r I t 1 ! • 4 1 I 4 - - ,, ,,,..,,,,,,=•,,,••••••.•,;••••..1....r 1 a i.E.•..“-•......t..ss•.•,.1.7.4•,,,,,,,,,F VAr.,v,...:-r --,,N.,i.,,ot,:.,--4^..,-,4,......,7 %...tt.;41,1,PleCIV^, 3ANI F' E3 1\/I A.FR in1/4 i•- Ft NA ink-Y. ,,J l,J NA e Jun_-y- A ti s E Ri-- c>OCT NI C)NI ID E c; CI AJ VISITOR CENTER PHONE LOG SUMMARY YEAR 20 i 0 ...._„...._ ,..._._, . ..„ 1 MONTH 1 JAN FEB MAR APR MAY JUNE TOTAI._. , qttiao, HARABER 2 ..„- ;" -a".7> 4 i 4 4./...) i ::.-) ., it AZ/TOURIST INFO c,a4 7 )CAL COMMUNITY— E0 EW RESIDENT ...., - 2 8 ) ELOCATION REQ . // .> ,, i ',',' ...- t- _ ____ _ 40N-CHAMBER I ,--- --: .,. x4„ „, „., cl '' -4 44 -.7 i PONSORED EVENTS :-,- f:-... _ _____ _ _ OTHER , 5 8 ,_TOTAL 7 cp :), . 4_, , ,, /3 4(e) 7 4 'r, 1.,- 4 2 c- -. ...2., 8 3 5.9 i 404_7G _ _ _ _____ ___ - MONTH JUL AUG SEPT OCT NOV DEC ' TOTAL ._ CHAMBER I - i AZ/TOURIST INFO ) 1---- — . _ _OCAL COMMUNITY , I NFO _ _ NEW RESIDENT I RELOCATION REQ ___- - 7 — — NON-( HAMBER i __ I i SPONSORED EVENTS ._ .. _ 7 OTHER I __I_ __i___ . _ _.,. ..._ 1I 1 i 1 OTAL I • --; ----- ) ) I Isi �i� A� CN�CR Ot' € U 2 `►L� pis����s�rG cE{tcK t�rsE ► t -i1pti . IN -DATE ft—._ I" A-3- �w ,4QT7; Y 5 ND LOCAL S7 TE STA TFuTt= COu�1 T 1-44"7 �' '_ `. ( __ r.- a���. `ES t a ,r oeq�. ,.s FA STA 7/Co of Ai , r11 l i 1111 Iiik ___, i____ L 3 r _ I i I j---�— _ _ i I I II v I s • I i I 1 deokf pro 2O Local Visa~ Information Center Annual Evaluation Form Local Visitor Information Center___'. 6'j;N I+anJ ; Time i'I AM Ctrgani atianal Status CofG ❑CVB Date tila `1 . AONA vic e _ Other pwa10E Dr. ''U Vait9M SD n p Yi Open 40 hours per weekla Ycs❑ No Are hours clearly posted?.Yes El No a o Yr-round M-F ,-%-) Sat Sun Seasonal M-F Sat 9"3 Sun. t5 WC-t 0 Yr, 3 tE tE Staffing? ❑Paid Staff El Volunteers *Combination n ro Comments ir> B m Location- is LVIC within one mile of highway? 111 Yes 0 No Is LVIC signage clearly visible at front entrance?II Yes ❑ No m /N Is LVIC signage clearly visible from parking lot? ig Yes ❑ No 3 Comments "' ''.`.""-P:>- °: s ADA Complaint?a Yes❑ No Letter submitted? * Yes❑ No Coomrrnents. 5 spaces? la Yes Cl No ADA Parking Available? Yes❑ No ' Overall Parking El Needs Improvement El Average MI Good 0 Lxcellent C Comments. w — `r, ."--.-0-._;"- =;;;, On-site or in center?Ig Yes ❑ No If no i❑cehon? Cieariv Stoned? N lean rness U Needs Improvement ❑Average ❑ Good M Excellent jg Yes ❑ No ?' Operational El Needs Improvement 0 Average ❑ Good a Excellent Comments t -4 °:_i vt v, Operational phone avaiiable'l Yes El No Clearly Signed?IN Yes ❑ No m; Type of phone'?❑ Pay ❑ Office 91 Non-Pay Calls allowed? X Local 0 Long Distance Accessibility ❑ Needs Improvement 0Average a Good ElExcellentI Comments E.. Drinking Wat6f- Available on-site or in center? ii Yes ❑No Clearly Signed?In Yes ❑ No In what form? ❑ Fountain ❑ Bottle 0 Other Comments __ f - Minimum 10 from each region? I Yes❑ No Oty Mrssmg by Region Displayed by Region? vit Yes❑ No Northern [ "IN West Coast ®Yes❑ No Northern AZ E Yes❑ No N.Cntrl North Central AZ I rn, Yes❑ No Phoenix&.Central N Yes© No Phx&Cntrt• Tucson a Southern I Yes❑ No AOT Publications M Yes❑ No Southern = ril Comments West Coast SLY.; t D �#-Dii3,.. Available? I Yes 0 NCI Can inform;ton be taken? a Yes I:, No { Method, ® Brochure Racks 0 Kiosi. ❑ Bulletin Board ❑ Other ,_vim Comments t Lame map displayed for visitors? ■Yes ❑ No Visitor ilt Apo tin • Center records visitor counts Yes #of months MIA, Grant!Impressions A ilar : Staff attended'? "'Yes 0 No 10frau$ Number of Follow Up Date ton Required Y ____ ,1 F PgpCM€�G ° +c,= Gy of f Apache Junction Home of the Superstition Mountau z c 8 Print TO. City Manager's Office FROM: Kathy Connelly, City Clerk DATE: September 20, 2010 Agenda Type . Work Session Agenda Council Priority Focus Area- Communication/Outreach TITLE OF AGENDA ITEM DISCUSSION ON PROCEDURE FOR ANNUAL BOARD AND COMMISSION APPOINTMENTS/REAPPONITMENTS ACTION REQUESTED: Presentation and Discussion DISCUSSION/ BACKGROUND INFORMATION: This item will allow the council to discuss the procedure for the annual board and commission appointments/reappointments The tentative schedule will be the first boards/commissions interviews will be held no October 3 with appointments/reappointments on October 4 The second round of interviews will be held on October 17 with those appointments/reappointments on October 18. FISCAL IMPACT: Budgetary Approval Not Required OPTIONS/ALTERNATIVES: RECOMMENDATION: ATTACHMENTS: Click to download ❑ board and commission list CITY OF APACHE JUNCTION BOARDS AND COMMISSIONS TERM EXPIRES ADDRESS HOME PHONE WORK PHONE BOARD OF ADJUSTMENT (3 year terms of office—city residents only) Sandra Spelman** 10-31-11 2101 S Meridian, #47 85120 671-8604 Luciano Buzzin 10-31-11 3355 S Cortez#35 85119 374-4023 Andrew Whiteneck 10-31-11 1034 E Pima 85119 204-6947 .•. Mike Weller 10-31-12 471 W 21st Avenue 85120 983-1145 983-5674 (Vacancy) 10-31-10 (Vacancy) 10-31-12 Jane Jones-Denney* 10-31-10 2084 W 9th Avenue 85120 363-1299 983-6247 CONSTRUCTION CODE BOARD OF APPEALS (2 year terms of office—nonresidents allowed, but must be in sphere of influence) Professional Architect or Engineer. (Vacancy) 10-31-12 General Contractor Mel Mulholland 10-31-11 516 N Pinyon 85120 982-6113 602-615-7257 Contractor other than General Contractor Ed Dison 10-31-10 5420 E Painted Rock Rd 85119 233-3965 233-3965 John Ford 10-31-11 5484E 36'h Avenue 85119 983-6776 983-6776 Lay Person Dallas Dewey 10-31-10 2758 W McKellips 85120 982-4523 982-3679 Dean Wise 10-31-11 9218 E Fairfield St, Mesa 85207 984-5680 980-0790 HEALTH AND HUMAN SERVICES COMMISSION (three year terms of office—nonresidents allowed, but must be in sphere of influence) Andrew Whiteneck** 10-31-11 1034 E Pima 85119 204-6947 Randy Mullen 10-31-12 3248 S Chaparral 85119 671-9747 332-7419 Sue Clabuesch 10-31-10 2208 W Baseline#85 85120 982-5813 Jodene Weeter* 10-31-12 1116 S Grand 85120 984-4471 Chnsta Rizzi 10-31-11 1755 S Sombrero Rd 85119 288-1291 982-1110 INDUSTRIAL DEVELOPMENT AUTHORITY (six year terms of office—city residents only) Jane Jones-Denney 10-31-15 2084 W 9th Avenue 85120 363-1299 983-6247 (Vacancy) 10-31-15 Conrad Pisinski 10-31-14 1069 W 14'h Avenue 85120 474-8182 Andrew Whiteneck 10-31-14 1034 E Pima 85119 204-2947 Stephen Amrhein 10-31-10 455 S Delaware#167 85120 983-6915 (Vacancy) 10-31-14 Dan Wald 10-31-10 560 N Rennick 85120 288-0437 288-0437 Unless otherwise indicated, all addresses are for Apache Junction *Chairman **Vice Chairman Page 1 of 3 08/19/10 TERM EXPIRES ADDRESS HOME PHONE WORK PHONE LIBRARY BOARD (three year terms of office—city residents only) Janice Stenglein 10-31-11 P O Box 9302 85178 671-1487 Robert Mayo 10-31-11 3700 S Ironwood Drive#124 85120 982-5698 (cell) 334-0761 Jon Lokensgard** 10-31-12 1997 S Weaver 85120 288-0487 Loretta Nielsen 10-31-12 2540 W. Hawks Eye Ave 85120 983-4199 (cell) 602-400-6010 Theresa Nesser* 10-31-10 1511 S Cactus Rd 85119 982-1403 (520) 866-6613 (Vacancy) 10-31-10 .-. Rhonda Jackson 10-31-10 P O Box 3963 85117 288-4031 MUNICIPAL PROPERTY CORPORATION BOARD MEMBERS AND STATUTORY AGENT (FOR INFO. ONLY) (three year terms of office—city residents only) Dan Wald 10-31-11 560 N Rennick 85120 288-0437 (cell) 861-1347 Wayne Standage 10-31-12 1920E 20th Avenue 85119 982-1051 Michael Weller 10-31-11 471 W 21st Avenue 85120 983-1145 983-5674 Chnsta Rizzi 10-31-10 1755 S Sombrero Road 85119 982-1110 Barbara Lieske 10-31-10 3301 S Goldfield#1046 85119 671-7908 Scott W Ruby c/o Gust Rosenfeld P L C 201 E Washington Street, Suite 800 Phoenix, AZ 85004-2327 PARKS AND RECREATION COMMISSION (three year terms of office—city residents only) John Mahony 10-31-11 455 S Delaware#97 85120 982-4728 Stephen Amrhein 10-31-12 455 S Delaware#167 85120 983-6915 Theresa Nesser* 10-31-12 1511 S Cactus Rd 85119 982-1403 (520) 866-6613 Wayne Standage, Jr 10-31-12 1920 E 20th Avenue 85119 982-1051 Mona Barton 10-31-10 1264 S Palo Verde 85120 671-1345 982-1110 x2314 Conrad Pisinski** 10-31-10 1069 W 14th Avenue 85120 474-8182 Sandra Schenone 10-31-11 1940 S Coconino Drive 85120 982-8033 518-7167 PLANNING AND ZONING COMMISSION (three year terms of office—city residents only) Charles Bunten** 10-31-11 1680 N Starr Road 85119 288-0175 Christa Rizzi 10-31-11 1755 S Sombrero Road 85119 982-1110 Pat Richmond 10-31-11 3080 W 16th Avenue 85120 982-0781 Gad Evans* 10-31-12 1434 N Cortez 85119 671-9661 818-2840 Colleen Hill 10-31-10 1615 W Mockingbird St 85120 233-1577 233-1577 J Sue Johns 10-31-10 1382 S Palo Verde Dr 85120 288-8122 Theresa Nesser 10-31-12 1511 S Cactus Rd 85120 982-1403 (520) 866-6613 PUBLIC SAFETY PERSONNEL RETIREMENT BOARD (four year terms of office—city residents only) Mayor Insalaco* 6-1-11 300 E Superstition Blvd 85119 982-8002 Randy Betts 10-31-10 (Police Department Rep) Clyde Allison 10-31-12 (Police Department Rep) Jodene Weeter 10-31-10 1116 S Grand 85120 984-4471 Tom James 10-31-12 P O Box 8564 85178 288-2716 *Chairman **Vice Chairman Page 2 of 3 08/19/10 TERM EXPIRES ADDRESS HOME PHONE WORK PHONE SUPERSTITION MOUNTAINS COMMUNITY FACILITIES DISTRICT NO 1 (six year terms of office—must be property owner of no more than 40 acres Kathleen Waldron 7-7-2014 P 0 Box 4284 85178 982-1453 (cell) 390-0463 Patricia Richmond 7-7-2016 3080 W 16th Avenue 85120 982-0781 Clark Smithson 7-7-2016 1700 S Weaver Drive 85120 671-4429 (cell) 626-3409 Ray Soden* 7-7-2016 P 0 Box 5400 85178 983-2935 982-3087 Conrad Pisinski 7-7-2014 1069 W 14th Avenue 85120 474-8182 *Chairman **Vice Chairman Page 3 of 3 08/19/10