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HomeMy WebLinkAbout2012 03.05 City Council Work Session Agenda (IACke, Gyoo City of • Apache Junction U z Home of the ,S lipCflitron Mountains ountii/IL 4PizON* APACHE JUNCTION CITY COUNCIL WORK SESSION CITY COUNCIL CHAMBERS 300 EAST SUPERSTITION BOULEVARD APACHE JUNCTION,ARIZONA 85219 Monday, March 5,2012 7'00 PM AGENDA 1 CALL TO ORDER. 2 ROLL CALL. 3 DISCUSSION ON RESOLUTION NO. 12-06, REQUEST FROM APACHE JUNCTION FIRE DISTRICT TO EXPAND DISTRICT BOUNDARIES. The Apache Junction Fire District is requesting council to approve expansion of district boundaries to include El Dorado Mobile Home Estates located at 202 N Meridian Deputy Fire Chief Dave Montgomery will be present to discuss this request. 4. PRESENTATION AND DISCUSSION OF RESOLUTION NO. 12-05 AUTHORIZING THE CITY OF APACHE JUNCTION TO ENTER INTO AN INTERGOVERNMENTAL AGREEMENT FOR THE ARIZONA CHILD ABDUCTION RESPONSE TEAM("CART"). Presentation and discussion of Resolution No 12-05 authorizing the City of Apache Junction to enter into an intergovernmental agreement for the Arizona Child Abduction Response Team The following public agencies have created an Arizona Child Abduction Response Team("CART")dedicated to investigating and preventing cases involving abducted children in the cities of Apache Junction,Chandler,Mesa,Scottsdale,and Phoenix,the towns of Gilbert,Maricopa,and Paradise Valley,and the Federal Bureau of Investigation Through CART,law enforcement agencies work together to identify, apprehend,and prosecute perpetrators of child kidnapping,abduction,false imprisonment and similar or related violations Resolution No. 12-05 will authorize the city to enter into an intergovernmental agreement with the cities of Chandler, Mesa,Scottsdale,and Phoenix,the towns of Gilbert, Marcopa,and Paradise Valley,and the Federal Bureau of Investigation 5 PRESENTATION AND DISCUSSION ON RESOLUTION NO.12-07,AUTHORIZING THE CITY TO ENTER INTO THE PHOENIX METRO HEALTH BENEFITS POOL. The City of Apache Junction has been actively pursuing alternatives to combat the escalating costs associated with health care benefits to the City and its employees. Atter months of research on several options,staff feels the best option is to join the newly formed Phoenix Metro Health Benefits Pool The cities of Avondale, El Mirage and Youngtown are also committed Bryant Powell,Assistant City Manager,will provide a presentation on the benefits to the city in joining this pool and expected cost savings 6 ADJOURNMENT. Copies of this agenda and additional information regarding any of the items listed above may be obtained from the City Clerk's office. 300 East Superstition Boulevard,Apache Junction,AZ Monday through Thursdays,7.00a—6 OOp,excluding holidays If any person with a disability needs any type of accommodation,please notify the Human Resources Office,at(480)474- 2617 or(480)983-0095(TDD)at least 72 hours prior to the scheduled time _ ..... ... ,\ O� P, cHf✓GZ �,zty of Apache Junction t tome of the ,S zipe;:ctttzon Mountains ' R i20�** Print TO: City Manager's Office FROM: Kathy Connelly, City Clerk DATE: March 5, 2012 Agenda Type : Work Session Agenda Council Priority Focus Area: Required by Federal Law or State Statute TITLE OF AGENDA ITEM: DISCUSSION ON RESOLUTION NO. 12-06, REQUEST FROM APACHE JUNCTION FIRE DISTRICT TO EXPAND DISTRICT BOUNDARIES ACTION REQUESTED: Presentation and Discussion DISCUSSION / BACKGROUND INFORMATION: The Apache Junction Fire District is requesting council to approve expansion of district boundaries to include El Dorado Mobile Home Estates located at 202 N Meridian Deputy Fire Chief Dave Montgomery will be present to discuss this request FISCAL IMPACT: OPTIONS/ALTERNATIVES: RECOMMENDATION: ATTACHMENTS: Click to download No Attachments Available THERE IS ADDITIONAL INFORMATION ON THIS ITEM IN THE REGULAR MEETING SECTION UNDER ITEM PP ACHf✓G yrQ City of/Ipache Junction U z Home of the .Super:s/turn .11oun/crrn.s Print TO: City Manager's Office FROM: Jerald L. Monahan, Chief of Police DATE: March 5, 2012 Agenda Type : Work Session Agenda Council Priority Focus Area: Public Safety TITLE OF AGENDA ITEM: PRESENTATION AND DISCUSSION OF RESOLUTION NO. 12-05 AUTHORIZING THE CITY OF APACHE JUNCTION TO ENTER INTO AN INTERGOVERNMENTAL AGREEMENT FOR THE ARIZONA CHILD ABDUCTION RESPONSE TEAM ("CART") ACTION REQUESTED: Presentation and Discussion DISCUSSION/ BACKGROUND INFORMATION: Presentation and discussion of Resolution No. 12-05 authorizing the City of Apache Junction to enter into an intergovernmental agreement for the Arizona Child Abduction Response Team The following public agencies have created an Arizona Child Abduction Response Team ("CART") dedicated to investigating and preventing cases involving abducted children in the cities of Apache Junction, Chandler, Mesa, Scottsdale, and Phoenix, the towns of Gilbert, Maricopa, and Paradise Valley; and the Federal Bureau of Investigation Through CART, law enforcement agencies work together to identify, apprehend, and prosecute perpetrators of child kidnapping, abduction, false imprisonment and similar or related violations Resolution No. 12-05 will authorize the city to enter into an intergovernmental agreement with the cities of Chandler, Mesa, Scottsdale, and Phoenix; the towns of Gilbert, Maricopa, and Paradise Valley, and the Federal Bureau of Investigation FISCAL IMPACT: OPTIONS/ALTERNATIVES: RECOMMENDATION: ATTACHMENTS: Click to download D Council Report U Resolution 12-5 and IGA is AC Ht City of Apache Junction 9R1'O�'P Department of Public Safety MEMORANDUM DATE: March 6, 2012 TO: The Honorable Mayor and City Council THROUGH: George Hoffman, City Manager FROM: Jerald L Monahan Chief of Police SUBJECT: Arizona Child Abduction Response Team (CART) REQUEST Staff respectfully requests that the City Council adopt Resolution 12-05 authorizing the City of Apache Junction to enter into an intergovernmental agreement for participation in the Arizona Child Abduction Response Team. BACKGROUND The purpose of the intergovernmental agreement is to create an Arizona Child Abduction Response Team ("CART"). The primary goal of the Arizona Child Abduction Response Team is to provide a pool of specialized investigators which are available to focus dedicated and intensive investigative, preventative, and general law enforcement efforts primarily with regard to cases involving abducted children CART agencies may request and render law enforcement assistance from other CART agencies in dealing with serious violations of law including,but not limited to, the investigation, arrest and prosecution of those involved in criminal child '0". kidnapping, abduction, false imprisonment and similar or related violations(utilizing state and federal law and prosecutions, as appropriate),the rescue of the abducted child or children and the seizure and forfeiture of assets of those engaged in child abduction or otherwise supporting such activity(utilizing state and federal forfeiture options, as appropriate) Additionally,the location of each Party's jurisdiction in relation to each other makes it advantageous to enter this particular Agreement in order to receive and extend mutual aid in the form of law enforcement services and resources to adequately respond to continuing, multi- jurisdictional criminal activity such at that described above. DISCUSSION The CART was created to pool specialized investigators and civilians which would be available to focus investigative efforts in those significant cases involving missing or abducted children. These members have already received the necessary training and have been certified by the United States Department of Justice. This is a multi-agency effort that joins forces in time of need. There are no costs to the cities of the participants other than the salaries that are already being expended Participation is based upon availability and can be controlled by the local department's management. The concept is simple as it works as a force multiplier in time of need The focus is: • Designed to aid all agencies • Multi-agency response(enhanced personnel for support) • Response time and number of participants shall vary by need • Shared personnel, resources and equipment • Provides expert resources to increase an organized investigative mission • Incident shall be under control of the agency that is the lead Current participating agencies are the cities of Apache Junction, Chandler, Mesa, Scottsdale, and Phoenix, the towns of Gilbert, Maricopa, and Paradise Valley, and the Federal Bureau of Investigations. RECOMMENDATION Staff respectfully recommends that Council approve Resolution Number 12-05 ACTION REQUIRED Adoption of Resolution Number 12-05 and direction to staff to implement. Attachment 1• Resolution Number 12-05 Attachment 2. intergovernmental Agreement 2 RESOLUTION NO. 12-05 A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, AUTHORIZING THE CITY OF APACHE JUNCTION TO ENTER INTO AN INTERGOVERNMENTAL AGREEMENT FOR PARTICIPATION IN THE ARIZONA CHILD ABDUCTION RESPONSE TEAM. WHEREAS, the following public agencies have created an Arizona Child Abduction Response Team ("CART") dedicated to investigating and preventing cases involving abducted children in the cities of Apache Junction, Chandler, Mesa, Scottsdale, and Phoenix, the towns of Gilbert, Maricopa, and Paradise Valley, and the Federal Bureau of Investigation; and WHEREAS, it is the intention of these municipalities to officially enter into intergovernmental agreements to solidify each entity' s commitment to participate in CART; and WHEREAS, through CART, law enforcement agencies work together to identify, apprehend, and prosecute perpetrators of child kidnapping, abduction, false imprisonment and similar or related violations; and WHEREAS, through CART, it is also possible to seize assets of those engaged in the above-listed crimes; and WHEREAS, pursuant to A.R.S . § 11-952 (A) , public entities may enter into intergovernmental agreements with other municipalities and governmental entities for joint or cooperative activities; and WHEREAS, the parties have crafted a written agreement in the form of an intergovernmental agreement which formalizes the arrangement . NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION ARIZONA, AS FOLLOWS : 1) The Mayor and City Council approve the form of the Intergovernmental Agreement for the creation and participation in the Arizona Child Abduction Response Team set forth in Attachment A, and the Mayor is hereby authorized to sign the agreement on behalf of the City RESOLUTION NO 12-05 PAGE 1 OF 2 41. 2 . Staff shall record such document in the Pinal and Maricopa County Recorders' offices within sixty (60) days after full execution by all Parties . 3 . The Chief of Police is authorized to participate in and designate staff to fulfill all the duties of CART. PASSED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, THIS DAY OF , 2012 . SIGNED AND ATTESTED TO THIS DAY OF , 2012 JOHN S . INSALACO Mayor ATTEST: KATHLEEN CONNELLY City Clerk APPROVED AS TO FORM: RICHARD J. STERN City Attorney RESOLUTION NO 12-05 PAGE 2 OF 2 ATTACHMENT A INTERGOVERNMENTAL AGREEMENT FOR THE CREATION AND PARTICIPATION IN THE ARIZONA CHILD ABDUCTION RESPONSE TEAM This Agreement is entered into pursuant to A R S §§11-951 et seq, and A.R.S. §13-3872 among the City of Apache Junction , the City of Chandler, the Federal Bureau of Investigation, the Town of Gilbert, the Town of Maricopa, the City of Mesa, the Town of Paradise Valley, the City of Phoenix and the City of Scottsdale The aforementioned agencies shall herein after be known collectively as the Arizona Child Abduction Response team agencies (CART) and any other public agencies, as that term is defined in A R S § 11- 951, which after invitation by the CART chiefs, comply with the provisions of A R S §§11- 951 et seq. and files an authorizing document with the County Recorder in the County in which the agency is located in that references this Agreement A public agency shall become a Party to this Agreement as of the date that agency files with the appropriate County Recorder, notwithstanding that A R S §§11-951 et seq, no longer requires such recording Each CART agency shall provide a copy of its fully executed agreement to every other member agency. In addition to the above, all members to this Agreement may also be collectively known as or referred to as the Parties. I.PURPOSE The purpose of this Agreement is to create an Arizona Child Abduction Response Team ("CART") The primary goal of the Arizona Child Abduction Response Team is to provide a pool of specialized investigators which are available to focus dedicated and intensive investigative, preventative, and general law enforcement efforts primarily with regard to cases involving abducted children CART agencies may request and render law enforcement assistance from other CART agencies in dealing with serious violations of law including, but not limited to, the investigation, arrest and prosecution of those involved in criminal child kidnapping, abduction, false imprisonment and similar or related violations (utilizing state and federal law and prosecutions, as appropriate), the rescue of the abducted child or children and the seizure and forfeiture of assets of those engaged in child abduction or otherwise supporting such activity(utilizing state and federal forfeiture options, as appropriate) Additionally, the location of each Party's jurisdiction in relation to each other makes it advantageous to enter this particular Agreement in order to receive and extend mutual aid in the form of law enforcement services and resources to adequately respond to continuing, multi jurisdictional criminal activity such at that described above II. AUTHORITY A The Parties are authorized and empowered to enter into this Agreement pursuant to A R S §§ 11-951 et seq, A R S §13-3872 and the respective provisions of their City Charters, Tribal Constitution or other governing statute or authority. Page 1 of 6 If any Native American tribe that is a party to this Agreement request CART assistance, all assisting CART team members shall be granted tribal peace officer authority for the duration of the CART activation within the applicable tribal jurisdiction III.ACTIVATION,PROCEDURES AND RESOURCES A Any Party to the Agreement may request activation of CART It shall be the responsibility of the Party requesting activation to contact assigned team leaders via the law enforcement communications center of each Party. B. The Party that has jurisdiction over the incident or investigation will remain as the lead agency during the duration of a particular CART activation with support from CART agencies. C Two CART Team Leaders will be selected by the CART Team members subject to final approval of the chief law enforcement officers (chiefs) of the CART agencies on a rotating basis for a term of at least one year, which shall correspond with the effective date of the Agreement. In the event that a Team Leader is unable to complete his or her term due to resignation from his or her agency or for any other reason, the CART members shall name a replacement shall appoint a replacement subject to final approval of the chiefs. D The CART Team Leaders or designees will be responsible for coordinating on-going training, meetings or other necessary supporting functions in support of the operational effectiveness of CART Team Leaders shall be responsible for mediating any jurisdictional disputes between the Parties during a CART activation In the event such mediation fails, the issue shall be brought to the attention of the CART Chiefs for appropriate resolution E. Each Party shall to the best of its ability make at least one sworn law enforcement officer available along with supporting equipment such as vehicles in support of any CART activation Each Party shall designate a primary CART member to participate in activations, meetings, trainings, etc. Each Party shall immediately inform other CART agencies when �► such designations change In the event a primary CART member is not available or as the situation dictates, a CART agency may provide officers not normally designated as CART members in support of a CART activation F. Each Party shall have the sole discretion to determine how many or how long any of its personnel or resources shall be assigned in support of a CART activation IV. COSTS AND ANY REIMBURSEMENT The Parties will be responsible for any and all associated costs accrued in implementing this Agreement that are incurred by their respective agencies to include but are not limited to employee salary, shift differential pay, overtime compensation, benefits, vehicles, equipment, etc. If any Party receives grant funds designated for the Arizona Child Abduction Response Team, some or all of these expenses may be reimbursed to the Parties. In no event shall any Page 2 of 6 Party charge other Parties for any administrative fees for any work performed pursuant to this Agreement V.NONDISCRIMINATION The Parties to this Agreement shall comply with all applicable provisions of state and federal non-discrimination laws and regulations including, but not limited to Executive Order 75-5, as modified by Executive Order 99-4, which mandates that all persons, regardless of race, �. religion, sex, age, national origin or political affiliation shall have equal access to employment opportunities and all other federal and state employment and educational opportunity laws, rules and regulations, including the Americans with Disabilities Act; provided however, an Indian Community is subject to 25 U.S.C. § 450e(c). No Party shall engage in any form of illegal discrimination. VI. INDEMNIFICATION To the extent permitted by law, each Party does hereby covenant and agree to indemnify, defend, and hold harmless the other Party, their elected officials, appointees, officers, employees, contractees, and agents from and against any and all suits, actions, legal or administrative proceedings, claims, demands or damages of any kind or nature relating to this Agreement which, are the result of any act or omission of the Party, its officers, employees, contractees, agents, and anyone acting under its direction or control, whether intentional or negligent, in connection with or incident to this Agreement Failure of a Party to comply with the terms of this Agreement shall not provide the basis of any third party action against any of the Parties. VII. GOVERNING LAW The laws of the State of Arizona shall govern this Agreement. Venue will be in the Maricopa County Superior Court unless the subject matter of the dispute involves an Indian Community, then venue shall be in the Federal District Court for the State of Arizona. In the event of any litigation or arbitration arising out of this Agreement, the substantially �► prevailing Party in such litigation or arbitration shall be entitled to recover its reasonable attorney fees, expert witness fees and other costs of litigation. VIII. DURATION AND CANCELLATION OF AGREEMENT A This Agreement shall become effective upon execution by the Parties hereto and filing with the appropriate County Recorder and shall remain in effect until July 1, 2020, unless otherwise terminated by the terms of this Agreement or operation of law Failure by one or more Parties to execute the Agreement shall not invalidate the Agreement as to those Parties who did so Any Party may withdraw from this Agreement with or without cause by giving thirty calendar days written notice to the other Parties to the Agreement B. This Agreement may be administratively extended by each Party at the direction of the chief law enforcement officer for each Party on or before the Termination date for a period of Page 3 of 6 an additional five years by notifying the other Parties in writing. Any Party which fails to do so by the termination date listed above shall no longer be a Party to the Agreement IX. CANCELLATION PROVISIONS PURSUANT TO A.R.S §38-511 The Parties reserve all rights that each may have to cancel this Agreement for possible conflicts of interest under A R S § 38-5 1 1, as amended. X. MULTIPLE COUNTERPARTS This Agreement may be executed in multiple counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. Neither a signature for every Party nor a signature line shall be required in each counterpart except that on a counterpart being brought forward by a Party to its legislative body or equivalent for approval,that particular counterpart shall have to be signed and executed in accordance with that Party's practice. The signature pages from one or more counterparts may be removed from such counterparts and such signature pages all attached to a single instrument so that the signatures of all Parties may be physically attached to a single document. XI.WORKER'S COMPENSATION Pursuant to A R S §23-1022( D), for the purposes of worker's compensation coverage, all employees of each Party covered by this Agreement shall be deemed to be an employee of all Parties. The parent agency shall be solely liable for payment of worker's compensation benefits XII. OTHER PROVISIONS A. In the event that any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not affect the validity or enforceability of any other provision hereof B This Agreement contains the entire understanding between the Parties with respect to the subjects hereof and supersedes all prior negotiations and agreements This Agreement may be amended only by an instrument in writing and signed by all the participating Parties The waiver of any breach of this Agreement shall not be deemed to amend this Agreement and shall not constitute waiver of any other subsequent breach Headings are for convenience and shall not affect interpretation C This Agreement shall be recorded with the appropriate County Recorder as described above upon its execution and a copy shall be forwarded to each Party D. Pursuant to A R S §§ 35-391 06 and 35-393 06, each Party certifies that it does not have a scrutinized business operation, as defined in A.R S §§ 35-391 and 35-393, in either Sudan or Iran Page 4 of 6 E. Nothing within this Agreement shall be construed to limit the ability of participating Arizona Child Abduction Response Team members to provide or as otherwise allowed for by law, such assistance in any enforcement action as may be lawfully requested by a law enforcement officer having jurisdiction over an incident, crime or matter under consideration XIII. COMPLIANCE WITH E-VERIFY PROGRAM A. To the extent provisions of A R S §41-4401 are applicable, all Parties warrant to each ,.�. Party that they will comply with all Federal Immigration laws and regulations that relate to their employees and that each now complies with the E-Verify Program under A R S. §23- 214(A) B A breach of this warranty will be considered a material breach of this Agreement and may subject the breaching party to penalties up to and including termination of this Agreement C All of the Parties retain the legal right to inspect the papers of any employee who works pursuant to this Agreement or any related subcontract to ensure compliance with the warranty given above. D Any Party may conduct a random verification of the employment records of any other Party to ensure compliance with this warranty E A Party will not be considered in material breach of this Agreement if it establishes that it has complied with the employment verification provisions prescribed by 8 USCA §1324(a) and (b) of the Federal Immigration and Nationality Act and the E-Verify requirements prescribed by A R S §23-214(A). F The provisions of this Article must be included in any contract either Party enters into with any and all of its contractors or subcontractors who provide services under this Agreement XIV.NOTICES Ad. Any notice required to be given under this Agreement will be provided to all Parties to this Agreement. The CART leaders shall compile a list of each Party's address, phone number and contact person and distribute said list to each member to this Agreement. Page 5 of 6 IN WITNESS WHEREOF, the Party named below has executed this Agreement on ,2012. CITY OF APACHE JUNCTION,an Arizona municipal corporation By. JOHN S. INSALACO Mayor ATTEST KATHLEEN CONNELLY City Clerk COUNSEL APPROVAL AS TO FORM In accordance with A.R S § 11-952, this Agreement has been reviewed by the undersigned who determined that this Agreement is in appropriate form and is within the powers and authority of the respective parties City of Apache Junction By RICHARD J. STERN City Attorney Date Page 6 of 6 Arizona Child Abd ucti on Response Team AZ CART 8( G � City oflache Junction U Z Home of the ,S 6ipel:ctit10/1 :Wolin/dins 4Rlzos' 0 Print TO: City Manager's Office FROM: Bryant Powell, Assistant City Manager DATE: March 5, 2012 Agenda Type : Work Session Agenda Council Priority Focus Area: TITLE OF AGENDA ITEM: PRESENTATION AND DISCUSSION ON RESOLUTION NO. 12-07, AUTHORIZING THE CITY TO ENTER INTO THE PHOENIX METRO HEALTH BENEFITS POOL. ACTION REQUESTED: DISCUSSION / BACKGROUND INFORMATION: The City of Apache Junction has been actively pursuing alternatives to combat the escalating costs associated with health care benefits to the City and its employees After months of research on several options, staff feels the best option is to join the newly formed Phoenix Metro Health Benefits Pool. The cities of Avondale, El Mirage and Youngtown are also committed. Bryant Powell, Assistant City Manager, will provide a presentation on the benefits to the city in joining this pool and expected cost savings. FISCAL IMPACT: OPTIONS/ ALTERNATIVES: RECOMMENDATION: ATTACHMENTS: Click to download D Cover Memo ❑ Resolution No. 12-07 ❑ Council Presentation D Final Bylaws D Conflict of Interest ❑ HIPAA Confidentiality ❑ Final Trust Document THERE IS ADDITIONAL INFORMATION ON THIS ITEM IN THE REGULAR MEETING SECTION UNDER ITEM