HomeMy WebLinkAbout2012 04.02 City Council Work Session Agenda EACH _•
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Home of the Superstition Mountains
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APACHE JUNCTION CITY COUNCIL WORK SESSION
CITY COUNCIL CHAMBERS
300 EAST SUPERSTITION BOULEVARD
APACHE JUNCTION,ARIZONA 85219
Monday, April 2, 2012
7:00 PM
AGENDA
1. CALL TO ORDER.
2 ROLL CALL.
3. PRESENTATION AND DISCUSSION ON SOLAR PANEL FACILITIES FOR THE CITY HALL AND LIBRARY.
Presentation and discussion regarding possible installation of solar panels for the City Hall and Library. The"Term Sheet",which is a
precursor to a Power Purchasing Agreement,needs City Council approval for the Mayor to sign allowing the City to pursue needed rebates
with the Salt River Project(SRP). The viability of this project will depend on these rebates
4 DISCUSSION ON THE PROCUREMENT OF A REPLACEMENT VEHICLE FOR THE POLICE DEPARTMENT
Staff requests permission to move forward with the purchase of a vehicle for the Police Department Crime Investigations Division through
available Racketeer Influenced and Corrupt Organizations Act(RICO)funds. The vehicle would be a replacement 2012 Ford F150 Super
Crew 4x2 with a total cost including tax of$24,453 38 to replace an existing RICO acquired 2000 Jeep Cherokee with 158,017 miles in very
poor condition Staff requests authorization to purchase the new replacement vehicle through cooperative State Contract#ADOT 11-004994
via Chapman Ford
5. PRESENTATION AND DISCUSSION ON RESOLUTION NO. 12-08, COMMITTING LOCAL FUNDS AS LEVERAGE FOR FISCAL
YEAR 2012 COMMUNITY DEVELOPMENT BLOCK GRANT AND STATE SPECIAL PROJECT APPLICATIONS.
" The City of Apache Junction is anticipating receiving approximately$104,276 in Community Development Block Grant funding for Fiscal Year
2012 The City of Apache Junction is also submitting an application for the State Special Project funds in which the City may request up to
$300,000 As part of the application requirements for submission of the applications,a resolution is required if local funds are committed to the
project The resolution binds the city to leverage funding if the submitted applications as identified in Resolution No 11-49 are awarded. Should
the application(s) be denied,the city is not liable for these funds
6. PRESENTATION AND DISCUSSION ON RESOLUTION NO. 12-09 AUTHORIZING THE CITY OF APACHE JUNCTION TO
ENTER INTO AN INTERGOVERNMENTAL AGREEMENT WITH THE ARIZONA DEPARTMENT OF TRANSPORTATION FOR
FUNDING TO COMPLETE A SAFE ROUTES TO SCHOOL CYCLE 5 INFRASTRUCTURE PROJECT
In July 2011,the City was notified of an award in the amount of$291,166 for the installation of sidewalks,curb and gutter, an ADA accessible
ramp,and bike lanes in key locations surrounding Superstition Mountain Elementary School, Cactus Canyon Jr High,and Four Peaks
Elementary School The Intergovernmental Agreement and Resolution No. 12-09 authorizes the City to enter into the agreement and complete
the project as identified in the grant application
7. DISCUSSION ON RESOLUTION NO. 12-10. CREATING A DISPLAY OF FLAGS HONORING THE VETERANS AND ACTIVE
DUTY SERVICES OF THE UNITED STATES OF AMERICA.
Council discussed creating this display of flags and gave direction to proceed at the March 20,2012 regular meeting This resolution confirms
and memorializes that direction.
8- ADJOURNMENT.
Copies of this agenda and additional iiikzrmation regarding any of the items listed above ra•w be obtained from
the City Clerk's office
300 East Superstition Boulevard,Apache Junction,AZ
Monday through Thursdays, 7-00a—6 OOp, excluding holidays.
If any person with a disability needs any type of accommodation,please notify the Human Resources Office,at
(480)474-2617 or(480)983-0095(TDD)at least 72 hours prior to the scheduled time
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of' p (iy A ache Junction
Home of the Superstition Mountains
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Print
TO: City Manager's Office
FROM. Shane Kiesow, Public Works Manager
DATE: April 2, 2012
kgenda Type : Work Session Agenda
Council Priority Focus Area:
TITLE OF AGENDA ITEM:
PRESENTATION AND DISCUSSION ON SOLAR PANEL FACILITIES FOR THE CITY HALL AND LIBRARY.
ACTION REQUESTED:
Presentation and Discussion
DISCUSSION/ BACKGROUND INFORMATION:
Presentation and discussion regarding possible installation of solar panels for the City Hall and Library. The "Term Sheet",
which is a precursor to a Power Purchasing Agreement, needs City Council approval for the Mayor to sign allowing the City to
pursue needed rebates with the Salt River Project (SRP). The viability of this project will depend on these rebates
FISCAL IMPACT:
Budgetary Approval Not Required
OPTIONS/ALTERNATIVES:
`ECOMMENDATION:
Presentation and discussion
ATTACHMENTS:
Click to download
L] Memo to City Council
D Term Sheet Power Purchasing Agreement
i /M.,
Alnk
Public Works Department
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Date. March 22, 2012
To Mayor and Members of the City Council
Through. George Hoffman, City Manager
Giao Pham, Interim Public Works Director
From. Shane Kiesow, Public Works Manager
Subject Discussion on Solar Facilities at City Hall and Library
City staff along with staff from Siemens Industries Building Division looks forward to presenting
and discussing the possible installation of solar panels for the City Hall and Library The
enclosed "Term Sheet,"which is a precursor to a Power Purchasing Agreement, needs City
Council approval for the Mayor to sign allowing the City to pursue needed rebates with the Salt
River Project(SRP) The viability of this project will depend on these rebates. The presentation
will cover pre-design plans for the solar facilities along with the"Term Sheet," its need, project
timelines, and subsequent Power Purchasing Agreement
This is a planned consent item for April 17th City Council regular session.
575 E Baseline Avenue, Apache Junction, AZ 85219
• Voice (480) 982-1055 • FAX (480) 983-5752 or(480) 982-8005
TERM SHEET
For a Solar Energy Power Purchase
Agreement
By and Between
City of Apache Junction
And
Siemens Industry,Inc.
SUMMARY OF PROPOSED TERMS AND CONDITIONS ("Term Sheet")
March_, 2012
This Term Sheet is intended to summarize the principal terms of a proposed Solar Energy
Power Purchase Agreement ("PPA") by and between City of Apache Junction , in
Apache Junction, Arizona ("Host Customer") and Siemens Industry, Inc., through its
Building Technologies Division, ("Provider"), (collectively the "Parties"), regarding the
development, construction, operation of, and the sale and purchase of the energy
produced by, a solar photovoltaic system (the "PV System") to be located on Host
Customer's property in Apache Junction, Anzona
The Parties intend to begin negotiating the PPA and agree to work diligently to finalize
the PPA Based on the information currently known, both Parties agree that the PPA
should address the following
Host Customer: City of Apache Junction
Provider: Siemens Industry, Inc , a Delaware Corporation and a wholly
owned subsidiary of Siemens Corporation Siemens Industry, Inc.,
through its Building Technologies Division, is a qualified and
independent energy services company and, among other work,
specializes in the design and installation of solar photovoltaic
systems
Facility;
Site Lease;
Interconnection
Agreement: The Host Customer's properties which is wholly owned and
controlled by Host Customer and which are all physically located
City Hall parking lot, 300 East Superstition Blvd , Apache
Junction, AZ and city Library parking lot, 1177 North Idaho Road,
Apache Junction, AZ Host Customer shall also enter into a Site
Lease with Provider to provide Provider, among other things,
Provider access to the facilities, and covenants regarding safety
and security of and non-interference with the PV System. If
necessary, Host Customer shall enter into an interconnection
agreement with the local utility with respect to the PV System, as
Page 1 of 6
well as the Solar Participation Agreement with the local utility and
any other agreements required for the transaction
PV System
Capacity: Approximately 600 kW-dc
Initiall Tenn: 20 years from the Commercial Operation Date of the PV System.
End of term
options: At the end of the initial term or any renewal term, Host Customer
shall have the option to purchase the PV System for its fair market
value
Initial Year
Expected Production: Approximately 970,032 kWhs
Anticipated Commercial
Operation Date: December 1,2012
Energy Purchase: Host Customer shall purchase 100% of PV System's energy output
Energy Rate: $0.167 per kWh for the first year, escalated at 3% annually, where
the local utility's Performance Based Incentive (PBI) is paid
directly to Host Customer Alternatively, if PBI is paid to
Provider, and PBI is a flat rate over 20 years, sell price to Host
Customer will be
PBI rate (20 yr flat) PPA Rate escalator
$0 07 $0 113 3%
$0 08 $0 106 3%
$0 09 $0 098 3%
Acceptance/
Expiration: This solar PPA proposal shall expire on June 15, 2012 unless pnor to
that date the Host Customer acknowledges its approval of this Term
Sheet by signing and returning to the Provider, or upon written
rescission by Provider to Host Customer. This proposal is expressly
conditioned on the approval of Provider of any tax opinions it deems
necessary, as well as the acceptance of the project in the local
utility's Performance Based Incentive program at rates acceptable to
both parties
Ownership of PV
System and
Environmental
Page 2 of 6
Attributes: Provider shall own the PV System and be entitled to all ownership
benefits of the System. Provider shall own all environmental
attributes relating to the PV System and energy output Such
environmental attnbutes shall be transferred to the local utility
contingent on the terms of the local utility's Solar Participation
Agreement
Risk of
PV System Loss: Provider bears the risk of PV System loss except in case of breach
of contract, negligence or misconduct by Host Customer
Construction
Insurance Dunng construction of the PV System, Provider will carry
commercial general liability insurance with limits not less than
$2,000,000 for injury to or death of one or more persons in any one
occurrence and $1,000,000 for damage or destruction to property
in any one occurrence. Worker's compensation and employer's
liability insurance, including Stop Gap coverage, in compliance
with applicable Laws with limits of not be less than $1,000,000
Provider will provide Builder's nsk insurance on value of installed
equipment until Commercial Operation
Construction: Provider will construct the PV System at its sole cost and expense.
Host Customer shall cooperate with Provider by providing access
to the property where the PV System is to be installed Host
Customer shall cooperate with Provider in obtaining and
maintaining all permits and licenses required for the PV System
Host Customer shall provide Provider access to a secure Ethernet
connection for monitoring and trending purposes.
Operations &
Maintenance
Services: Provider shall be responsible for managing, operating and
maintaining the PV System The Parties agree to work together in
order to provide such services in a commercially reasonable
manner, which could include subcontracting services from Host
Customer or its preferred suppliers and contractors Provider will
coordinate its operations and maintenance activities with the Host
Customer but Provider shall have access to, and maintain full
control over all decisions regarding, operation and maintenance of
the PV System.
Invoices and
Page 3 of 6
Due Date: Host Customer will be invoiced monthly in arrears for power
delivered, and will have twenty (20) days from the Invoice date to
make payment
Termination: Pnor to Commercial Operation, the date that the PV System
produces power capable of being metered, the Host Customer may
terminate the PPA for convenience upon thirty (30) days wntten
notice. Upon termination, the Host Customer shall pay to Provider
100% of all costs incurred by the Provider, including internal,
overhead, third party and demobilization costs as a Liquidated
Damage and not as a penalty Except related to a Provider Default,
Host Customer may not terminate the PPA after Commercial
Operation without incurring a termination payment.
Assignment: Host Customer acknowledges that it may not assign any part or all
of its obligations under the PPA without the advance wntten
consent of Provider
Host Customer also acknowledges that Provider intends to transfer
Provider's rights (but not its obligations) under the PPA (including
ownership of the PV System, the right to receive power payments,
and, subject to the local utility's rights under the Solar
Participation Agreement, the environmental attnbutes) to Siemens
Financial Services, Inc., on or after the Commercial Operation
Date. Notwithstanding any such assignment, Provider will retain
all obligations under the PPA, including the obligation to operate
and maintain the PV System
Cooperation: Host Customer agrees to (i) provide access to its property where
the PV System is located and give reasonable assistance for all
permitting and licensing activities, (n) furnish blueprints, surveys,
legal descriptions and such other available information that
Provider believes are pertinent to the installation and operation of �.
the PV System, (ni) furnish all resolutions approving the PPA,
approvals, permits and consents from government authorities and
other entities as may be required for performance of the PPA, and
(iv) furnish its audited financial statements and other financial
information that Provider may reasonably request
Host Customer's
Insurance: Host Customer shall obtain and maintain insurance satisfactory to
Provider, including commercial general liability insurance,
workers' compensation and employer's liability insurance, all-nsk
insurance coverage with respect to the PV System including
business interruption insurance through the expiration of
termination of the PPA in limits mutually agreed to by the Parties.
Page 4 of 6
Representations
&Warranties: The PPA shall contain representations and warranties consistent
with solar energy power purchase agreements of this type
Defaults & Remedies: The PPA shall contain events of default and remedies consistent
with solar energy power purchase agreements of this type
^.. Indemnification: The PPA shall contain indemnification provisions consistent with
solar energy power purchase agreements of this type.
Confidentiality: All engineering documents, designs, specifications and financial
information that are disclosed by Provider to Host Customer shall be
kept confidential and shall not be disclosed by Host Customer to
any third party or used at any other location by Host Customer
without the written consent of Provider The Parties agree to hold
all information regarding this Term Sheet and any related
discussions confidential and shall not disclose such information to
any third party other than the Host Customer or its representatives
Each Party shall be bound by its obligations of confidentiality
hereunder for a period of two (2) years from expiration or any
earlier termination of this Term Sheet Nothing shall restrict any
Party from using or disclosing confidential information in any
manner it chooses which (i) is or becomes generally available to
the public or to non-Parties other than as a result of a disclosure
directly or indirectly by the disclosing Party or its representatives,
(ii) was within the using or disclosing Party's possession prior to it
being furnished hereunder, provided that such information is not
subject to another confidentiality agreement with, or other
contractual, legal or fiduciary obligation of confidentiality to, any
other party with respect to such information; (m) is rightfully
obtained by a Party from third parties authorized to make such
disclosure without restriction; or (iv) is legally required to be
disclosed by judicial or other governmental action including, but
not limited to, the Arizona open records act or other ), provided,
that prompt notice of said judicial or other governmental action
shall have been given to the disclosing Party and that the non-
disclosing Party shall be afforded the opportunity (consistent with
the legal obligations of the receiving Party) to exhaust all
reasonable legal remedies to maintain the Confidential Information
in confidence
THIS TERM SHEET IS INTENDED AS AN OUTLINE ONLY AND DOES NOT
PURPORT TO SUMMARIZE ALL OF THE CONDITIONS, COVENANTS,
REPRESENTATIONS,WARRANTIES AND OTHER PROVISIONS THAT
WOULD BE CONTAINED IN MORE DEFINITIVE LEGAL DOCUMENTATION
Page 5 of 6
OR THE AGREEMENT(S) CONTEMPLATED HEREBY. THIS TERM SHEET,
WITH THE EXCEPTION OF ITS CONFIDENTIALITY PROVISIONS, IS NOT
INTENDED TO,AND SHALL NOT, CREATE ANY LEGALLY BINDING
OBLIGATIONS ON THE PART OF HOST CUSTOMER OR PROVIDER,AND
IT IS EXPRESSLY UNDERSTOOD AND AGREED THAT THIS TERM SHEET
DOES NOT CONSTITUTE AN OFFER OR ACCEPTANCE BY EITHER PARTY
TO EXECUTE ANY DEFINITIVE AGREEMENT RELATING TO THE
PROJECT. ANY TRANSACTION CONTEMPLATED HEREIN IS SUBJECT TO .•
CREDIT AND OTHER AUTHORITIES WITHIN PROVIDER AND,AMONG
OTHER THINGS,THE EXECUTION BY THE PARTIES OF ALL DOCUMENTS
REQUIRED BY PROVIDER IN FORM AND SUBSTANCE SATISFACTORY TO
PROVIDER.
By its signature below, Host Customer hereby authorizes Provider (or its representatives)
to obtain and utilize such credit information as may be deemed necessary and desirable
by Provider for the analysis and the processing of this proposed transaction
IN WITNESS WHEREOF, the duly authorized officers or representatives of the Parties
have set their hand effective on the date of the last signature placed hereon, with the
intent to be legally bound.
Provider. Host Customer
Siemens Industry, Inc City of Apache Junction
1000 Deerfield Parkway
Buffalo Grove, IL 60089
Signature. Signature.
Printed Name. Pnnted Name-
Title. Title
Date Date
Page 6 of 6
1PACH
Go of Apache Junction
Home of the Superstition Mountains
.lz.N'4
M Print
TO: City Manager's Office
FROM: Shane Kiesow, Public Works Manager
DATE: April 2, 2012
Agenda Type : Work Session Agenda
Council Priority Focus Area: Public Safety
TITLE OF AGENDA ITEM:
DISCUSSION ON THE PROCUREMENT OF A REPLACEMENT VEHICLE FOR THE POLICE DEPARTMENT
ACTION REQUESTED:
Presentation and Discussion
DISCUSSION / BACKGROUND INFORMATION:
Staff requests permission to move forward with the purchase of a vehicle for the Police Department Crime Investigations
Division through available Racketeer Influenced and Corrupt Organizations Act (RICO) funds. The vehicle would be a
replacement 2012 Ford F150 Super Crew 4x2 with a total cost including tax of $24,453 38 to replace an existing RICO
acquired 2000 Jeep Cherokee with 158,017 miles in very poor condition Staff requests authorization to purchase the new
replacement vehicle through cooperative State Contract#ADOT 11-004994 via Chapman Ford
FISCAL IMPACT:
Budgeted Expenditure
OPTIONS/ALTERNATIVES:
RECOMMENDATION:
Discussion.
ATTACHMENTS:
Click to download
13 Memo to City Council
,pACtie
Public Works Department
44,4a;:elos
Home of the Superstition Mountains
O
Date* March 21, 2012
To. Mayor and Members of City Council
Through George Hoffman, City Manager
Giao Pham, Interim Public Works Director
From* Shane Kiesow, Public Works Manager
Subject. Fleet Vehicle Procurement
Staff requests permission to move forward with the purchase of a vehicle for the Police
Department Crime Investigations Division through available Racketeer Influenced and Corrupt
Organizations Act (RICO) funds. The vehicle would be a replacement 2012 Ford F150 Super
Crew 4x2 with a total cost including tax of$24,453.38 to replace an existing RICO acquired
2000 Jeep Cherokee with 158,017 miles in very poor condition Staff requests authorization to
purchase the new replacement vehicle through cooperative State Contract#ADOT11-004994
via Chapman Ford Staff would like City Council to give consideration for approval to purchase.
This would be planned for the April 17th City Council Regular Session consent item for approval
575 E Baseline Avenue, Apache Junction, AZ 85219
• Voice (480) 982-1055 • FAX (480) 983-5752 or(480) 982-8005
PpACN �
' ao City of Apache Juncizon
Home of the Superstition Mountains
'� •rz•a*
Print
TO: City Manager's Office
FROM: Heather Patel, Program Coordinator
DATE: April 2, 2012
Agenda Type : Work Session Agenda
Council Priority Focus Area: Community Development
TITLE OF AGENDA ITEM:
PRESENTATION AND DISCUSSION ON RESOLUTION NO. 12-08, COMMITTING LOCAL FUNDS AS LEVERAGE FOR
FISCAL YEAR 2012 COMMUNITY DEVELOPMENT BLOCK GRANT AND STATE SPECIAL PROJECT APPLICATIONS
ACTION REQUESTED:
Presentation and Discussion
DISCUSSION/ BACKGROUND INFORMATION:
The City of Apache Junction is anticipating receiving approximately $104,276 in Community Development Block Grant
funding for Fiscal Year 2012. The City of Apache Junction is also submitting an application for the State Special Project funds
in which the City may request up to $300,000. As part of the application requirements for submission of the applications, a
resolution is required if local funds are committed to the project The resolution binds the city to leverage funding if the
submitted applications as identified in Resolution No. 11-49 are awarded Should the application(s) be denied, the city is not
liable for these funds
FISCAL IMPACT:
Budgeted Expenditure
- OPTIONS/ALTERNATIVES:
rederal Law Requirement
RECOMMENDATION:
Staff respectfully recommends that Council review and discuss Resolution No. 12-08, Committing Local Funds as Leverage
Resolution No 12-08 will be presented to Council under the consent agenda during the April 17, 2012 regularly scheduled
Council Meeting.
ATTACHMENTS•
Click to download
D Staff Report
Resolution No. 12-08
1
„„0
p
Cit of Apache Junction
y
4.' ° Development Services Department
MEMORANDUM
DATE. March 22, 2012
TO. The Honorable Mayor and City Council
THROUGH: George Hoffman, City Manager
Brad Steinke, Development Services Director
Roger Hacker, Revenue Resources Manager
FROM: Heather Patel, Program Coordinator
SUBJECT. Presentation and Discussion on Resolution No 12-08, Committing Local Funds
as Leverage for Fiscal Year 2012 Community Development Block Grant and
State Special Project Applications.
REQUEST
Staff respectfully requests that the City Council review and discuss Resolution No. 12-08, Committing
Local Funds as Leverage for Fiscal Year 2012 ("FY12") Community Development Block Grant
("CDBG") and State Special Project("SSP") applications
BACKGROUND
Since 1974, the United States Department of Housing and Urban Development("HUD") has provided
assistance to local communities through the CDBG and SSP Programs These Programs were
established to help communities address the following national objectives.
1) Meet the needs of low and moderate income citizens,
2) Prevent/eliminate slums and blight in a community, and/or
3) Address urgent needs to the health/welfare of a community.
A community can use the funds to address one of the national objectives or can direct the funds to a
non-profit organization Apache Junction has participated in the CDBG program since 1982
The City of Apache Junction is eligible to submit applications to the Arizona Department of Housing
for both the CDBG and SSP funding
The City of Apache Junction is anticipating receiving approximately$104,276 in CDBG funds to be
used over a two year period of time (January 2013 —December 2015) These funds are guaranteed to
the community as long as a viable project is submitted for funding to the Arizona Department of
Housing("ADOH") The City may retain up to 18%of these funds for administrative costs. This
application is due June 1, 2012
The City of Apache Junction is submitting an application for the SSP funds in which the City may
request up to $300,000 to be used over a two year period of time. These funds are a statewide
competitive grant. The City may retain up to 18%of these funds for administrative costs The
application due date is July 16,2012
OwN
The City of Apache Junction conducted the required public participation process and on January 3,
2012,the City Council approved the submittal of applications for both the CDBG and SSP programs
for improvements to North Apache Trail The improvements to North Apache Trail were broken up
into three phases which were determined by an outside engineer taking into consideration the grant
funding the city would be seeking.
1 Phase 1—Roadway Construction:
Description. Full reconstruction of the roadway All existing pavement within the project
limits will be removed and replaced All concrete curbs and valley gutters will be installed
with this phase This project will utilize the same road cross-section recently installed on Plaza
Drive The existing storm drain pipes located near the north end of the project will remain in
place since it has been determined they are adequately sized to convey storm runoff and they
are structurally sound As part of Phase 1 the culvert pipes will be cleaned to remove
sediments that have been deposited over time.
2 Phase 2—Concrete Flatwork and Electrical System Installation:
Description: Stamped concrete parking areas and concrete sidewalks will be installed
Electrical and irrigation system underground work will be installed Design for connection to
existing power will be prepared by SRP
3. Phase 3—Drainage Structure Improvements,Electrical&Landscaping Installations:
Description Headwalls with safety railing and rip-rap erosion protection will be added to the
storm drain pipes Street lights (assumed 12 lights)will be installed,and stanchions at each
tree well for powered electrical outlets. Street lights will match those recently installed on the
Plaza Drive project All plant materials(trees, shrubs, decomposed granite)will be installed
Phase one was funded under the city's SSP application for Fiscal Year 2011 The city received
$300,000 towards the project.
DISCUSSION
As part of the application requirements for submission of CDBG and SSP applications,a resolution is
required if local funds are committed to the project Under the SSP program, leverage funding is
ranked and rated higher when applications are being reviewed The resolution binds the city to
leverage funding if the submitted applications as identified in Resolution No. 11-49 are awarded
Should the application(s)be denied,the city is not liable for these funds
The following budget is proposed
2
Phase Two A CDBG Grant Leverage Total Project Cost
Construction $ 85,506 32 $ 50,603.68 $ 136,110.00
Staff Time $ 17,619.68 $ 22,000 00 $ 39,619 68
Misc. Admin $ 1,150 00 $ 600 00 $ 1,750.00
$ 104,276.00 $ 73,203.68 $ 177,479 68
Phase Two B SSP Grant Leverage Total Project Cost
Construction $277,558 56 $ - $ 277,558 56
Staff Time $ 22,441.44 $ - $ 22,441.44
Misc Admin $ - $ - $ -
$ 300,000.00 $ - $ 300,000.00
Phase Three Grant Leverage Total Project Cost
Construction $ - $ 339,985 00 $ 339,985 00
The applications will propose, if both the CDBG and the SSP applications are awarded,the city will
fund Phase Three with Downtown Redevelopment Funding.
Resolution No. 12-08 will be presented to Council under consent agenda during the April 17, 2012
regularly scheduled Council Meeting
In summary, the total three phase project will cost $1,323,034 68, of which, $1,142,408.56 is
construction costs. The balance is related to engineering, staff and administrative costs. The city is
seeking a total grant investment of$704,276 (53%)towards the project with $618,758 68 (47%)
coming from leverage funding: $571,828.68 from redevelopment funding, $45,730 in-kind staff time,
and $1,200 administrative costs.
RECOMMENDATION
Staff respectfully recommends that Council review and discuss Resolution No 12-08, Committing
Local Funds as Leverage. .-.
ACTION REQUIRED
Review and discussion of Resolution No. 12-08, Committing Local Funds as Leverage
Attachment One. Resolution No 12-08
3
RESOLUTION NO. 12-08
A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY
OF APACHE JUNCTION, ARIZONA, COMMITTING LOCAL FUNDS AS
LEVERAGE FOR FY 2012 COMMUNITY DEVELOPMENT BLOCK GRANT
("CDBG") AND STATE SPECIAL PROJECTS ("SSP") APPLICATION
p (S) .
WHEREAS, the City of Apache Junction has adopted
Resolution No. 11-49 which authorizes submission of an
application (s) to the State of Arizona, Department of Housing
("ADOH") for State Special Project Funding; and
WHEREAS, that application (s) indicates that $413, 188 . 68
will be committed by the City of Apache Junction as leveraged
funds, in the form of cash or resources to be used to
complete the project, and
WHEREAS, the CDBG Program requires that all local
leveraged funds/resources be committed in the form of a
resolution by the governing body, and that such a commitment
contain an opinion by the applicant ' s legal counsel that the
leveraged funds represent a binding commitment, legally
enforceable under State laws .
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, AS
FOLLOWS:
1) The Mayor and City Council hereby commit $413, 188 . 68 in
funds and resources to the FY11 CDBG and the FY10/11 SSP
Program, to be used for project costs, contingent upon the
receipt of the grant assistance.
2) That the Mayor and City Council of the City of Apache
Junction hereby find that this commitment is legally
binding based on the legal opinion of the City attorney,
and that such funds will be available for an audit at the
termination of the grant, if so required by ADOH.
RESOLUTION NO. 12-08
PAGE 1 OF 2
PASSED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE
CITY OF APACHE JUNCTION THIS DAY OF 2012 .
SIGNED AND ATTESTED TO THIS DAY OF 2012 .
JOHN INSALACO
Mayor
ATTEST:
KATHLEEN CONNELLY
City Clerk
APPROVED AS TO FORM:
RICHARD J. STERN
City Attorney
RESOLUTION NO. 12-08
PAGE 2 OF 2
RCN ✓ — _
City of Apache Junciton
Home of`the Superstition Mountains
orzolo*
Print
TO: City Manager's Office
FROM: Heather Patel, Program Coordinator
DATE. April 2, 2012
4genda Type : Work Session Agenda
Council Priority Focus Area: Community Infrastructure
TITLE OF AGENDA ITEM:
PRESENTATION AND DISCUSSION ON RESOLUTION NO 12-09 AUTHORIZING THE CITY OF APACHE JUNCTION TO
ENTER INTO AN INTERGOVERNMENTAL AGREEMENT WITH THE ARIZONA DEPARTMENT OF TRANSPORTATION
FOR FUNDING TO COMPLETE A SAFE ROUTES TO SCHOOL CYCLE 5 INFRASTRUCTURE PROJECT
ACTION REQUESTED:
Presentation and Discussion
DISCUSSION / BACKGROUND INFORMATION:
In July 2011. the City was notified of an award in the amount of$291,166 for the installation of sidewalks, curb and gutter, an
ADA accessible ramp, and bike lanes in key locations surrounding Superstition Mountain Elementary School, Cactus Canyon
Jr. High, and Four Peaks Elementary School The Intergovernmental Agreement and Resolution No 12-09 authorizes the
City to enter into the agreement and complete the project as identified in the grant application.
FISCAL IMPACT:
Budgetary Approval Not Required
OPTIONS/ ALTERNATIVES:
RECOMMENDATION:
Staff respectfully recommends that Council review and discuss the Intergovernmental Agreement between the City of Apache
Junction and the Arizona Department of Transportation and Resolution No. 12-09, authorizing the City to enter into an
Intergovernmental Agreement for funding under the Safe Routes to School Cycle 5 Infrastructure Program Resolution No
12-09 and the agreement will be placed on the consent agenda for Council's consideration on April 17, 2012.
ATTACHMENTS:
Click to download
D Staff Report
❑ IGA
Resolution No. 12-09
pliet
•
City Apache ache Junction
p
° Development Services Department
MEMORANDUM
DATE: March 22, 2011
TO The Honorable Mayor and City Council
THROUGH: George Hoffman, City Manager
Brad Steinke, Development Services Director
Roger Hacker, Revenue Resources Manager
FROM: Heather Patel, Program Coordinator
SUBJECT. Arizona Safe Routes to School Program Cycle 5 Intergovernmental Agreement
REQUEST
Staff respectfully requests that the City Council review and discuss an Intergovernmental Agreement
between the City of Apache Junction and the Arizona Department of Transportation ("ADOT") and
Resolution No. 12-09; authorizing the City to enter into an Intergovernmental Agreement (s) for
funding under the Safe Routes to School Cycle 5 Infrastructure Program.
BACKGROUND
In 2008 and 2009, the City of Apache Junction submitted and was awarded a grant under the Safe
Routes to School Non-Infrastructure Program Cycles 3 and 4 for a program called AJ Safe and Fit.
The program provided enforcement and education services through the City's Parks and Recreation
Department for Superstition Mountain Elementary School ("SMES") and Desert Shadows Middle
School now Cactus Canyon Junior High ("CCJH").
Due to the success of the Non-infrastructure grants,the city decided to submit applications for both
non-infrastructure and infrastructure activities in 2010 Both grants have been awarded. An IGA for
the non-infrastructure project was executed in September 2011
DISCUSSION
In July 2011, the City was notified of an award in the amount of$291,166 for the installation of
sidewalks, curb and gutter, an ADA accessible ramp, and bike lanes in key locations surrounding the
target schools Each location has different needs and those will be addressed by the proposed project
Cactus Canyon Junior High School ("CCJH"), project area#1
Across from CCJH on the North side of Southern Avenue,the City of Apache Junction proposes to
install approximately 740 linear feet of concrete curb and gutter and 3,700 square feet of 5 foot
concrete sidewalk The city will also install 20,000 linear feet or approximately 3 8 miles of bike
lanes
Superstition Mountain Elementary School ("SMES"),project area#2•
Across from SMES on the east side of Ironwood Drive between Broadway Avenue and 4th
11\ Avenue, the City of Apache Junction proposes to install approximately 1,039 linear feet of
concrete curb and gutter and 5,195 square feet of 5 foot concrete meandenng sidewalk. This
installation will complete the connection between an existing 5 foot concrete sidewalk,
approximately 165 feet north of the intersection of Broadway Avenue and Ironwood Drive, and an
existing ADA compliant sidewalk ramp at 4th Avenue
Four Peaks Elementary School("FPES"),project areas#3 &4•
Located on the West side of Idaho Road, south of FPES, at Tepee Road, the City of Apache
Junction proposes to install approximately 341 linear feet of concrete curb and gutter, 1,995 square
feet of 5 foot sidewalk and an ADA compliant ramp connecting the school to the public library.
Additionally, the City of Apache Junction also proposes to install 7,450 linear feet or 1 4 miles of
bike lane from the school south to the public library
On March 7, 2012 the City received the agreement ADOT requires that the signed agreement be
accompanied by a resolution
The Intergovernmental Agreement and Resolution No. 12-09 authorizes the City to enter into the
agreement and complete the project as identified in the grant application.
Resolution No 12-09 will be placed on the consent agenda for Council's consideration on April 17,
2012
RECOMMENDATION
/'\ Staff respectfully recommends that Council review and discuss the Intergovernmental Agreement
between the City of Apache Junction and the Arizona Department of Transportation and Resolution
No. 12-09, authorizing the City to enter into an Intergovernmental Agreement for funding under the
Safe Routes to School Cycle 5 Infrastructure Program.
ACTION REQUIRED
Council review and discussion
Attachment 1• Intergovernmental Agreement ADOT File No • IGA/JPA 11-210-I
Attachment 2: Resolution No. 12-09,Authorizing the City to Enter into an Intergovernmental
Agreement
2
ADOT File No IGA/JPA 11-210-I
AG Contract No • P0012012
Federal Project No. APJ-0(206)A
Project Concrete sidewalk & bike lane
ADOT Project No.: SF003 02D& 01C
STIP Amendment 42
INTERGOVERNMENTAL AGREEMENT
BETWEEN
THE STATE OF ARIZONA
AND
CITY OF APACHE JUNCTION
THIS AGREEMENT is entered into this date (effective date) Pursuant to the Arizona
Revised Statutes § 11-951 through 11-954, as amended, between the STATE OF ARIZONA, acting by
and through its DEPARTMENT OF TRANSPORTATION (the "State") and APACHE JUNCTION, acting by
and through its City Mayor and City Council (the"City") The State and the City are collectively referred to
as "Parties"
I. RECITALS
1 The State is empowered by Arizona Revised Statutes §28-401 to enter into this Agreement and
has delegated to the undersigned the authority to execute this Agreement on behalf of the State.
2. The City is empowered by Arizona Revised Statutes § 48-572 to enter into this Agreement and
has by resolution, a copy of which is attached hereto and made a part hereof, resolved to enter into this
Agreement and has authorized the undersigned to execute this Agreement on behalf of the City
3 The Federal—aid Safe Routes to School Program (hereinafter referred to as the SRTS Program)
was created by Section 1404 of the Safe, Accountable, Flexible, Efficient Transportation Equity Act, a
Legacy for Users Act (SAFETEA-LU) signed into Public Law (P L 109-59) on August 10, 2005 The
Federal — aid SRTS Program is administered by the Federal Highway Administration (FHWA) Office of
Safety and provides federal funds to State Departments of Transportation to create and administer SRTS
programs in accordance with a formula specified in the legislation Projects eligible for funding under the
SRTS Program are under the category for infrastructure — related projects or non-infrastructure— related
activities
4. The City has submitted an application to the State for eligible SRTS funding and has been
approved by FHWA for federal funds The interest of the State in this project is the acquisition of Federal
funds for the use and benefit of PAT pursuant to the SRTS programs (section 1401(f)(2)(A)) Federal Law
and regulations.
5 The interest of the State in this project is the acquisition of Federal funds for the use and benefit
of the City The State is requesting the Federal funds to be authorized for the project by reason of Federal
law and regulations
6 The State will be the City's designated agent for obtaining Federal funds for the City. The City will
enter into an agreement with one of the State's On-Call Design Consultant firms to prepare necessary
documents and design plans in conformance with the federal project development process The State will
administer the construction phase of the project
Page 2 IGA/JPA 11-210-1
7 The project consists of designing and constructing concrete sidewalk with curb & gutter and bike
lanes hereinafter referred to as the "Project" Listed are the following locations for concrete sidewalks &
bike lanes
a) East side of Ironwood Drive between Broadway Avenue and 4`h Avenue across from
Superstition Mountain Elementary School a 1039 foot concrete sidewalk with curb & gutter
b) West side of Idaho Road at Tepee Street south of Four Peaks Elementary School a 399 foot
concrete sidewalk with 341 feet of curb and gutter.
c) West side of Idaho Road from Tepee Street to Foothill Street sidewalk with curb and gutter
d) Four Peaks Elementary School to the public library a 1.4 mile bike lane
ADOT Project No. SF003 02D & 01C
100 % Federal funds amount.
(Includes 15%CE and 5%Project contingencies)
Scoping $ 33,264 00
Design $ 53,240 00
Construction $204.166.00
Estimated Project Costs for Design & Construction $291,166.00
(No ADOT review fee)
Parties acknowledge that the actual cost may exceed the estimate, and such case the City is responsible
for any and all costs exceeding the federal amount.
Federal funding for the project is subject to de-obligation and can be released from the project if
a)A reimbursement request is not received within twelve (12) months after the date of initial authorization
or, b) unless sufficient justifications regarding the delay of the Project are provided to the State and
FHWA in writing.
THEREFORE, in consideration of the mutual covenants expressed herein, it is agreed as follows
II. SCOPE OF WORK
1. The State will
a Upon execution of this Agreement, act as the City's designating agent
b Request the maximum Federal funds be programmed for the design and construction of this
Project. Should costs be deemed ineligible or exceed the maximum Federal funds available, it is
understood and agreed that the City will be responsible for these costs
c On behalf of the City, the design consultant will prepare all pertaining documents for the project,
review and approve documents required by FHWA to qualify project for and to receive Federal funds.
Such documents may consist of, but are not specifically limited to, environmental documents, the
preparation of the analysis requirements for documentation of environmental categorical exclusion
determinations, review of prepared reports, design plans, maps and specification; geologic materials
testing and analysis, right-of-way related activities and such other related tasks essential to the
achievement of the objectives of this Agreement
d Send a review set of all design plans and project documents prepared by the design consultant to
the City Review design plans and project documents for said Project and, provide comments to the City
and the design consultant as appropriate
Page 3 IGA/JPA 11-210-I
e Not be obligated to incur any expenditure on behalf of the City in excess of the amount
referenced herein Should costs exceed the maximum Federal funds available, or unforeseen conditions
or circumstances increase the cost of said work required by a change in the extent or scope of the work
called for in this Agreement, it is understood and agreed that the City will be responsible for any overage
f. Make all payments to the Design Consultant
g. Upon approval by the FHWA, proceed to advertise for, receive and open bids. The State will
enter into a contract(s) with a firm(s) to whom the award is made for the construction of the Project,
administer contracts(s) for the Project and make all payments to the contractor(s). Should costs exceed
the maximum federal funds available, it is understood and agreed that the City will be responsible for any
overage
h Receive written concurrence from the City prior to executing supplemental agreements relating to
extra work as defined in the ADOT standard specifications for road and bridge construction
i. Notify the City the Project has been completed and is considered acceptable, coordinating with
the City as appropriate and turn over full responsibility of the Project improvements to the City De-
obligate or otherwise release any remaining federal funds from the construction phase of the Project
within 90 days of final acceptance
j Not be obligated to maintain said Project, should the City fail to budget or provide for proper and
perpetual maintenance for the Project.
2 The City will
a Upon execution of this Agreement, designate the State as authorized agent for the City
b Agrees to use one of the State's On-Call Design Consultant's which states that the design
consultant shall provide services as required and requested throughout the development of the project
including the construction phase of the Project
c Provide comments of receipt of design plans to the State and the design consultant as
appropriate
d Certify that all necessary rights-of-way have been or will be acquired prior to advertisement
for bid and also certify that all obstructions or unauthorized encroachments of whatever nature, either
above or below the surface of the Project area, shall be removed from the proposed right-of-way, or will
be removed prior to the start of construction. Coordinate with the appropriate State's Right-of-Way
personnel during any right-of-way process performed by the City, if applicable
e Not permit or allow any encroachments upon or private use of the right-of-way, except those
authorized by permit In the event of any unauthorized encroachment or improper use, the City shall take
all necessary steps to remove or prevent any such encroachment or use.
f Coordinate with the appropriate State's Right-of Way personnel should the project require
acquisition of right-of-way The State's Right-of Way Coordinator shall assist the City with information
pertaining to State and Federal procedures to accomplish the right of way needs for the Project, in
accordance with The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970
as amended, 49 CFR 24, 102 Basic Acquisition Policies, 49 CFR 24 4 Assurances, Monitoring and
Corrective Action, parts (a) & (b)
Page 4 IGA/JPA 11-210-1
h Hereby grant the State, its agents and/or contractors, without cost, the right to enter City
Rights-of-Way, as required, to conduct any and all construction and preconstruction related activities.
including without limitation, temporary construction easements or temporary Rights-of-Entry to accomplish
among other things, soil and foundation investigations
i Be responsible for any costs exceeding the maximum Federal funds available for the Project
or those costs deemed ineligible for federal aid Agree that the cost of the design activities covered by
this Agreement is to be borne by FHWA and the City, each in the proportions prescribed and determined
by FHWA.
j Be entirely responsible for all costs incurred by the City in performing and accomplishing the
work as set forth in this Agreement whether covered by Federal funding or not and be obligated to pay for
all cost overruns above the amount of federal funds authorized and available for the Project.
k Pursuant to 23 USC 102(b), repay all Federal fund reimbursements for preliminary
engineering costs on the Project if it does not advance to construction within 10 years after Federal funds
were first made available
I Be responsible for any and all costs attributable to any engineering change orders requested
by the City not covered by federal funds The City will also be responsible for contractor claims for
additional compensation caused by Project delays attributable to the City.
m. Upon completion of the Project, agree to accept, maintain and assume full responsibility of
said Project in writing
III. MISCELLANEOUS PROVISIONS
1 The State assumes no financial obligation or liability under this Agreement, or for any resulting
construction Project The City, in regard to the City's relationship with the State only, assumes full
responsibility for the design, plans, specifications, reports, the engineering in connection therewith and
the construction of the improvements contemplated, cost over-runs and construction It is understood
and agreed that the State's participation is confined to securing federal aid on behalf of the City and
requirements contained in this Agreement, that any damages arising from carrying out, in any respect, the
terms of this Agreement or any modification thereof shall be solely the liability of the City and that to the
extent permitted by law, the City hereby agrees to defend, save and hold harmless and indemnify from
loss the State, any of its departments, agencies, officers or employees from any and all costs and/or
damage incurred by any of the above and from any other damage to any person or property whatsoever,
which is caused by any activity, condition, misrepresentation, directives, instruction or event arising out of
the performance or non performance of any provisions of this Agreement by the State, any of its
departments, agencies, officers and employees, or its independent contractors, the City, any of its agents,
officers and employees, or its independent contractors Costs incurred by the State, any of its
departments, agencies, officers or employees shall include in the event of any action, court costs, and
expenses of litigation and attorneys' fees
2 The cost of design, construction and construction engineering work covered by this Agreement is
to be borne by FHWA and the City, each in the proportion prescribed or as fixed and determined by
FHWA as stipulated in this Agreement Therefore, the City agrees to furnish and provide the difference
between the total cost of the work provided for in this Agreement and the amount of Federal Aid received
3 The terms, conditions and provisions of this Agreement shall remain in force and effect until
completion of said project and related deposits or reimbursement, except any provisions for maintenance,
shall be perpetual. Further, this Agreement may be canceled at any time prior to the award of the project
construction contract, upon thirty days (30) written notice to the other party It is understood and agreed
that, in the event the City terminates this Agreement, the State shall in no way be obligated to maintain
said Project
Page 5 IGA/JPA 11-210-1
4 The cost of the Project under this Agreement includes applicable indirect costs approved by the
Federal Highway Administration (FHWA)
5 This Agreement shall become effective upon signing and dating of the Determination Letter by
the State's Attorney General
6. The City and the State (Arizona Department of Transportation) (ADOT warrants compliance with
the Federal Funding Accountability and Transparency Act of 2006 and associated 2008 Amendments).
Additionally, in a timely manner, the City will provide information that is requested by the State (ADOT) to
enable the State (ADOT) to comply with the requirements as may be applicable.
7 This Agreement may be cancelled in accordance with Arizona Revised Statutes § 38-511.
8 The provisions of Arizona Revised Statutes § 35-214 are applicable to this Agreement
9 In the event of any controversy, which may arise out of this Agreement, the Parties hereto agree
to abide by required arbitration as is set forth for public works contracts in Arizona Revised Statutes § 12-
1518
10 All notices or demands upon any party to this Agreement shall be in writing and shall be delivered
in person or sent by mail, addressed as follows
Arizona Department of Transportation City of Apache Junction
Joint Project Administration Attn Heather Patel
205 S. 17th Avenue, Mail Drop 616E 300 East Superstition Boulevard
Phoenix, Arizona 85007 Apache Junction, Arizona 85119
(602) 712-7124 Ph (480) 982-8002
(602) 712-3132
Finance Director
Dee Bowling Donna Meinerts
Transportation Enhancement Byways Section dmeinertsajcity net
1615 W. Jackson Street MD 619E (480) 474-5451
Phoenix, Arizona 85007
(602) 712-4603
11. This Agreement is subject to all applicable provisions of the Americans with Disabilities Act
(Public Law 101-336. 42 U.S C 12101-12213) and all applicable Federal regulations under the Act,
including 28 CFR Parts 35 and 36 The parties to this Agreement shall comply with Executive Order
Number 99-4 issued by the Governor of the State of Arizona and incorporated herein by reference
regarding "Non-Discrimination"
12 Non-Availability of Funds Every payment obligation of the State under this Agreement is
conditioned upon the availability of funds appropriated or allocated for the payment of such obligations If
funds are not allocated and available for the continuance of this Agreement, this Agreement may be
terminated by the State at the end of the period for which the funds are available No liability shall accrue
to the State in the event this provision is exercised, and the State shall not be obligated or liable for any
future payments as a result of termination under this paragraph
13. If the federal funding related to this Project is terminated or reduced by the federal government, or
if the federal government resends, fails to renew, or otherwise reduces apportionments or obligation
authority, the State shall in no way be obligated for funding or liable for any past, current or future
expenses under this Agreement
Page 6 IGA/JPA 11-210-1
14 Compliance requirements for Arizona Revised Statutes § 41-4401—immigration laws and
E-Venfy requirement.
a The Parties warrants compliance with all Federal immigration laws and regulations relating to
employees and warrants its compliance with Arizona Revised Statutes § 23-214, Subsection A
b A breach of a warranty regarding compliance with immigration laws and regulations shall be
deemed a material breach of the contract, and the City may be subject to penalties up to and including
termination of the Agreement
c The State retains the legal right to inspect the papers of any employee who works on the
Project to ensure that the Contractor or subcontractor is complying with the warranty under paragraph (a)
15 Pursuant to Arizona Revised Statutes § 35-391 06 and § 35-393 06, each Party certifies that it
does not have a scrutinized business operation in Sudan or Iran For the purpose of this Section the term
"scrutinized business operations" shall have the meanings set forth in Arizona Revised Statutes § 35-391
and/or§ 35-393. as applicable If any Party determines that another Party submitted a false certification,
that Party may impose remedies as provided by law including terminating this Agreement
16 In accordance with Arizona Revised Statutes § 11-952 (D) attached hereto and incorporated
herein is the written determination of each party's legal counsel and that the Parties are authorized under
the laws of this State to enter into this Agreement and that the Agreement is in proper form.
IN WITNESS WHEREOF, the parties have executed this Agreement the day and year first above written
APACHE JUNCTION, CITY OF STATE OF ARIZONA
Department of Transportation
By By
JOHN S INSALACO DALLAS HAMMIT, P E
Mayor of Apache Junction Deputy State Engineer, Development
ATTEST
By
KATHY CONNELLY
Clerk of Apache Junction
March 7th 2012-1y
JPA 11-210-I
ATTORNEY APPROVAL FORM FOR CITY OF APACHE JUNCTION
I have reviewed the above referenced Intergovernmental Agreement between the State of
Arizona, acting by and through its DEPARTMENT OF TRANSPORTATION, and CITY OF APACHE
JUNCTION an Agreement among public agencies which, has been reviewed pursuant to A R S § 11-951
through § 11-954 and declare this Agreement to be in proper form and within the powers and authority
granted to the CITY under the laws of the State of Arizona.
No opinion is expressed as to the authority of the State to enter into this Agreement.
DATED this day of
City Attorney
RESOLUTION NO. 12-09
A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY
OF APACHE JUNCTION, ARIZONA, AUTHORIZING THE CITY TO
ENTER INTO AN INTERGOVERNMENTAL AGREEMENT FOR THE USE
OF A SAFE ROUTES TO SCHOOL INFRASTRUCTURE GRANT
WHEREAS, the City of Apache Junction, Arizona ("City") , and
the Arizona Department of Transportation ("ADOT") desire to
enter into an Intergovernmental Agreement ("IGA") allowing City
to accept and complete a Safe Routes to School grant which
includes the installation of sidewalks and bike lanes at local
elementary and middle schools, and
WHEREAS, the parties have crafted a written agreement which
sets forth the conditions for such arrangement; and
WHEREAS, pursuant to A.R S. § 11-952 (A) et seq. , public
entities may enter into intergovernmental agreements with other
municipalities and government entities for ]oint or cooperative
activities .
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL
OF THE CITY OF APACHE JUNCTION ARIZONA, AS FOLLOWS :
1) The Mayor and City Council approve the Safe Route to
Schools Grant Intergovernmental Agreement and the Mayor is
hereby authorized to sign the agreement on behalf of the
City.
2) Management staff is authorized to carry out the goals and
objectives of the grant, to include fulfilling all
administrative and programmatic requirements .
RESOLUTION NO. 12-09
PAGE 1 OF 2
PASSED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF
APACHE JUNCTION, ARIZONA, THIS DAY OF , 2012, and
SIGNED AND ATTESTED TO THIS DAY OF , 2012 .
JOHN S. INSALACO
Mayor
ATTEST•
KATHLEEN CONNELLY
City Clerk
APPROVED AS TO FORM:
RICHARD J. STERN
City Attorney
RESOLUTION NO. 12-09
PAGE 2 OF 2
ACNE JG
City of Apache Junction
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Home of the Superstition Mountains
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Print
TO: City Manager's Office
FROM: Kathy Connelly, City Clerk
DATE• April 2, 2012
Agenda Type : Work Session Agenda
Council Priority Focus Area: Additional Item Outside Scope of Identified Council Priorities
TITLE OF AGENDA ITEM:
DISCUSSION ON RESOLUTION NO 12-10. CREATING A DISPLAY OF FLAGS HONORING THE VETERANS AND
ACTIVE DUTY SERVICES OF THE UNITED STATES OF AMERICA
ACTION REQUESTED.
Presentation and Discussion
DISCUSSION / BACKGROUND INFORMATION:
Council discussed creating this display of flags and gave direction to proceed at the March 20, 2012 regular meeting This
resolution confirms and memorializes that direction.
FISCAL IMPACT:
Budgetary Approval Not Required
OPTIONS/ ALTERNATIVES:
'RECOMMENDATION:
ATTACHMENTS:
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