HomeMy WebLinkAbout2012 07.16 City Council Work Session Agenda 4 PpACHt
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APACHE JUNCTION CITY COUNCIL WORK SESSION
CITY COUNCIL CHAMBERS
300 EAST SUPERSTITION BOULEVARD
APACHE JUNCTION,ARIZONA 85219
Monday, July 16, 2012
7:00 PM
AGENDA
1 CALL TO ORDER.
2. ROLL CALL.
3. PRESENTATION BY AND DISCUSSION WITH REPRESENTATIVES FROM SIEMENS INDUSTRY REGARDING THE
PROPOSED POWER PURCHASE AGREEMENT FOR SOLAR FACILITIES
4 DISCUSSION ON RESIGNATION FROM SUPERSTITION MOUNTAINS COMMUNITY FACILITIES DISTRICT BOARD AND
PROCESS FOR APPOINTMENT TO FILL THE VACANCY.
Conrad Pisinksi resigned from this board on June 19,2012. This item allows council to discuss the process for filling the vacancy.
5 DISCUSSION ON APPOINTMENT TO FILL VACANCY ON PUBLIC SAFETY PERSONNEL RETIREMENT BOARD.
There currently exists one vacancy on this board which must be filled by an employee of the Apache Junction Police Department who is a
member of the Public Safety Personnel Retirement System
5. PRESENTATION BY AND DISCUSSION WITH PAT BRENNER, COMMUNITY RELATIONS MANAGER, REGARDING THE
CITY'S COMMUNICATION STRATEGIC PLAN.
Pat Brenner will present and discuss the different modes of communication the city current utilizes
1. PRESENTATION AND DISCUSSION ON RESOLUTION NO 12-24, AUTHORIZING THE EXECUTION OF A GRANT PASS
THROUGH AGREEMENT BETWEEN THE CITY OF APACHE JUNCTION AND EAST VALLEY ADULT RESOURCES.
In 2011,the city sponsored the East Valley Adult Resources'(EVAR)grant application to the Gila River Indian Community The application
requested$45,000 for the transportation program at the city's active adult center EVAR was recently notified that its application has been
approved for funding The city has received the check and must disperse the funds to EVAR Before the funds can be dispersed, city council
must adopt a resolution authorizing the execution of a Grant Pass Through Agreement between the city and EVAR If adopted, Resolution No
12-24 would authorize that agreement to be executed.
8 ADJOURNMENT.
Copies of this agenda and additional information regarding any of the items listed above may be obtained from
the City Clerk's office.
300 East Superstition Boulevard,Apache Junction,AZ
Monday through Thursdays, 7 00a—6 OOp,excluding holidays
If any person with a disability needs any type of accommodation, please notify the Human Resources Office, at
(480)474-2617 or(480) 983-0095(TDD)at least 72 hours prior to the scheduled time
City of pathe junction
Home of the Super cfztzon Mountains
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TO: City Manager's Office
FROM: R.Joel Stern, City Attorney
DATE: July 16, 2012
Agenda Type : Work Session Agenda
Council Priority Focus Area:
TITLE OF AGENDA ITEM:
PRESENTATION BY AND DISCUSSION WITH REPRESENTATIVES FROM SIEMENS INDUSTRY REGARDING THE
PROPOSED POWER PURCHASE AGREEMENT FOR SOLAR FACILITIES.
ACTION REQUESTED:
DISCUSSION / BACKGROUND INFORMATION:
FISCAL IMPACT:
OPTIONS/ALTERNATIVES:
RECOMMENDATION:
ATTACHMENTS:
Click to download
No Attachments Available
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TO: City Manager's Office
FROM: Kathy Connelly, City Clerk
DATE: July 16, 2012
Agenda Type : Work Session Agenda
Council Priority Focus Area: Required by Federal Law or State Statute
TITLE OF AGENDA ITEM:
DISCUSSION ON RESIGNATION FROM SUPERSTITION MOUNTAINS COMMUNITY FACILITIES DISTRICT BOARD AND
PROCESS FOR APPOINTMENT TO FILL THE VACANCY
ACTION REQUESTED:
Presentation and Discussion
DISCUSSION/ BACKGROUND INFORMATION:
Conrad Pisinksi resigned from this board on June 19, 2012. This item allows council to discuss the process for filling the
vacancy.
FISCAL IMPACT:
OPTIONS/ALTERNATIVES:
`ECOMMENDATION:
ATTACHMENTS:
Click to download
CI cover memo and attachments
JULY 3, 2012
MEMORANDUM TO HONORABLE MAYOR AND CITY COUNCIL MEMBERS
THROUGH. GEORGE R HOFFMAN, CITY MANAGER
FROM- KATHLEEN CONNELLY. CITY CLERK
SUBJECT: ACCEPTANCE OF RESIGNATION FROM SEWER BOARD,
DIRECTION ON FILLING THE VACANCY
Mr Conrad Pisinski resigned from the Superstition Mountains Community Facilities District
Board of Directors on June 19, 2012 A copy of his letter of resignation is attached
Arizona Revised Statutes § 48-711(B) requires that the city council make an appointment
to fill the vacancy for the remainder of the term which expires on July 7, 2014 We do not
have any valid talent bank applications for this board You may wish to direct staff to
request applications through a press release or any other process of your choosing
Please contact me if you have any questions
Conrad P!slnski resign from the sower board as of June 19,2012
Conrad Pisrnski
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48-711. Records; board of directors, open meetings
A. The district shall keep the following records which shall be open to public
inspection.
1. Minutes of all meetings of the district board
2. All resolutions.
3. Accounts showing all monies received and disbursed.
4 The annual budget
5. All other records required to be maintained by law
B If the resolution ordering formation of the district provides that the district will be
governed by a district board appointed by the governing body, each appointed
director shall serve for a term of six years, except that two directors initially
appointed by the governing body in the resolution shall serve for a term of four years.
The resolution shall state which directors shall serve four year terms and which shall
serve six year terms. On the expiration of the term of an appointed director, the
governing body shall appoint a person to fill the position If a vacancy occurs on thq,
district board because of death, resignation or inability ofthe director to dischar e h
Cl irdlrector, the vacan sha I be filled oY appoinfmen ma e v e governia ng
body. A director appointee-by the governing o y shall hold office for the remainder
of the unexpired term until his successor is appointed An appointed director snail not
be a landowner owning more than forty acres in the district, an elected official of the
municipality or county or an employee or agent of the landowner or municipality or
county but may be a director or more than one district. The members of the
governing body of the municipality or county are not eligible to receive compensation
for their services as members of the district board.
C. The board of directors shall comply with title 38, chapter 3, article 3.1 as a
separate political subdivision
D The district clerk and district treasurer shall be the clerk of the municipality or
county and the treasurer of the municipality or county, respectively, unless the
district board appoints a district clerk and district treasurer
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TO: City Manager's Office
FROM: Kathy Connelly, City Clerk
DATE: July 16, 2012
Agenda Type : Work Session Agenda
Council Priority Focus Area: Required by Federal Law or State Statute
TITLE OF AGENDA ITEM:
DISCUSSION ON APPOINTMENT TO FILL VACANCY ON PUBLIC SAFETY PERSONNEL RETIREMENT BOARD
ACTION REQUESTED:
Presentation and Discussion
DISCUSSION/ BACKGROUND INFORMATION:
There currently exists one vacancy on this board which must be filled by an employee of the Apache Junction Police
Department who is a member of the Public Safety Personnel Retirement System
FISCAL IMPACT:
Budgetary Approval Not Required
OPTIONS/ALTERNATIVES:
RECOMMENDATION:
ATTACHMENTS:
Click to download
D cover memo
D attachments
JULY 3, 2012
MEMORANDUM TO HONORABLE MAYOR AND CITY COUNCIL MEMBERS
THROUGH. GEORGE R HOFFMAN, CITY MANAGER
FROM. KATHLEEN CONNELLY, CITY CLERK
SUBJECT. APPOINTMENT TO PUBLIC SAFTEY PERSONNEL
RETIREMENT BOARD
Sergeant Randy Betts, one of the two police department representatives on the city's public safety
personnel retirement board,retired on May 12,2012 As required by Arizona Revised Statutes§38-
847(A)(1), the public safety personnel retirement system members of the Apache Junction Police
Department participated in a secret ballot and chose Captain Troy Mullender to fill the vacancy
The council needs to confirm this appointment for a term to expire October 31,2014 This item will
be discussed at your July 16 wok session and appointment made at the July 17 regular meeting
Please contact me if you have any questions
Memorandum
June2I, 2012
SUBJEC I Pension Board Representative
TO. KAIJIY CONNELLY
CFI Y CLERK
(11N. OF APACHE Ji'\CTION
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THROLGH• JE.RALD L. MONAIIAN + 1�
CHIEF OF POLICE
APACHE JUNCTION POI ICE DEPAR1MENF
I ROM C ARE EN A I AWSON
EXEC UTIV E SEC RETARY
APACHE JUNCTION POLICE DEPARrV1F' T
I have tallied the ballots for the Pension Board Repro entative elections and the
AZ P 0 S I certified officers of the Apache Junction Police Department have
chosen Captain Troy Mullender as their representative
Congratulations
enN
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38-847. Local boards
A The administration of the system and responsibility for making the provisions of
the system effective for each employer are vested in a local board The department of
public safety, the Arizona name and fish department, the department of emergency
and military affairs, the university of Arizona, Arizona state university, northern
Arizona university, each county sheriff's office, each county attorney s office, each
county parks department, each municipal fire department, each eligible fire district,
each community college district, each municipal police department, the department of
law, the department of liquor licenses and control, the Arizona department of
agriculture, the Arizona state parks board, each Indian reservation police agency and
each Indian reservation fire fighting agency shall have a local board. A nonprofit
corporation operating pursuant to sections 28-8423 and 28-8424 shall have one local
board for all of its members Each local board shall be constituted as follows•
�---- 1. For political subdivisions or Indian tribes, the mayor or chief elected official or a
designee or the mayor or cfiiet elected articial approved by the respective governing
body as chairman, two members elf fed by sect t b llot bymb r employed by
the appropriate errip►over and two citizens, one of whom shall be the head of the
Merit system, or the head's designee from among the other members of the merit
system, if it exists for the group of members, appointed by the mayor or chief elected
official and with the approval of the governing body of the city or the governing body
of the employer The appointed two citizens shall serve on both local boards in a city
or Indian tribes where both fire and police department employees are members
2 For state agencies and nonprofit corporations operating pursuant to secticns 28-
8423 and 28-8424, two members elected by secret ballot by members employed by
the appropriate employer and three citizens appointed by the governor Each state
agency local board shall elect a chairman
3 For fire districts organized pursuant to section 48-804, the secretary-treasurer as
chairman, two members elected by secret ballot by members employed by the fire
district and two citizens appointed by the secretary-treasurer, one of whom is a
resident of the fire district and one of whom has experience in personnel
administration but who is not required to be a resident of the fire district.
B On the taking effect of this system for an employer, the appointments and
elections of local board members shall take place with one electivep and appointive
local board member serving a term ending two years after the effective date of
participation for the employer and other local board members serving a term ending
four years after the effective date Thereafter, every second year, and as a vacancy
occurs, an office shall be filled for a term of four years in the same manner as
previously provided.
C Each local board shall be fully constituted pursuant to subsection A of this section
within sixty days after the employer's effective date of participation in the system. If
the deadline is not met, on the written request of any member who is covered by the emN
local board or the employer to the board of trustees, the board of trustees may
appoint all vacancies of the local board pursuant to subsection A of this section and
designate whether each appointive position is for a two year or four year term Ifthe
board of trustees cannot find individuals to serve on the local board who meet the
requirements of subsection A of this section, the board of trustees may appoint
individuals to serve as interim local board members until qualified individuals are
appointed or elected. Each local board shall meet at least twice a year Each member
of a local board, within ten days after the member's appointment or election, shall
take an oath of office that, so far as it devolves on the member, the member shall
diligently and honestly administer the affairs of the local board and that the member
shall not knowingly violate or willingly permit to be violated any of the provisions of
law applicable to the system.
D Except as limited by subsection E of this section, a local board shall have such
powers as may be necessary to discharge the following duties:
1 To decide all questions of eligibility and service credits, and determine the amount,
manner and time of payment of any benefits under the system
2 To prescribe procedures to be followed by claimants in filing applications for
benefits
3. To make a determination as to the right of any claimant to a benefit and to afford
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any claimant or the board of trustees or both, a right to a rehearing on the original
determination. Unless all parties involved in a matter presented to the local board for
determination otherwise agree, the local board shall commence a hearing on the
matter within ninety days after the date the matter is presented to the local board for
determination If a local board fails to commence a hearing as provided in this
paragraph, on a matter presented to the local board for determination, the relief
demanded by the party petitioning the local board is deemed granted and approved
by the local board. The granting and approval of this relief is considered final and
binding unless a timely request for rehearing or appeal is made as provided in this
article, unless the board of trustees determines that granting the relief requested
would violate the internal revenue code or threaten to impair the system's status as a
qualified plan under the internal revenue code If the board of trustees determines
that granting the requested relief would violate the internal revenue code or threaten
to impair the system's status as a qualified plan, the board of trustees may refuse to
grant the relief by issuing a written determination to the local board and the party
petitioning the local board for relief The decision by the board of trustees is subject
to judicial review pursuant to title 12, chapter 7, article 6.
4. To request and receive from the employers and from members such information as
is necessary for the proper administration of the system and action on claims for
benefits and to forward such information to the board of trustees.
5. To distribute, in such manner as the local board determines to be approprate,
information explaining the system received from the board of trustees
6 To furnish the employer, the board of trustees and the legislature, on request, with
such annual reports with respect to the administration of the system as are
reasonable and appropriate.
7. To receive and review the actuarial valuation of the system for its group of
members.
8 To receive and review reports of the financial condition and of the receipts and
disbursements of the fund from the board of trustees.
9. To appoint medical boards as provided in section 38-859.
10. To sue and be sued to effectuate the duties and responsibilities set forth in this
article.
E. A local board shall have no power to add to, subtract from, modify or waive any of
the terms of the system, change or add to any benefits provided by the system or
waive or fail to apply any requirement of eligibility for membership or benefits under
the system Notwithstanding any limitations periods imposed in this article, including
subsection D, paragraph 3 and subsections G and H of this section, if the board of
trustees determines a local board decision violates the internal revenue code or
threatens to impair the system's status as a qualified plan under the internal revenue
code, the local board's decision is not final and binding and the board of trustees may
refrain from implementing or complying with the local board decision.
F A local board, from time to time, shall establish and adopt such rules as it deems
necessary or desirable for its administration All rules and decisions of a local board
shall be uniformly and consistently applied to all members in similar circumstances. If
a claim or dispute is presented to a local board for determination but the local board
has not yet adopted uniform rules of procedure for adjudication of the claim or
dispute, the local board shall adopt and use the model uniform rules of local board
procedure that are issued by the board of trustees' fiduciary counsel to adjudicate the
claim or dispute
G Except as otherwise provided in this article, any action by a majority vote of the
members of a local board that is not inconsistent with the provisions of the system
and the internal revenue code shall be final, conclusive and binding on all persons
affected by it unless a timely application for a rehearing or appeal is filed as provided
in this article. No later than twenty days after taking action, the local board shall
submit to the board of trustees the minutes from the local board meeting that include
the name of the member affected by its decision, a description of the action taken and
an explanation of the reasons and documents supporting the local board's action The
board of trustees may not implement and comply with any local board action that
does not comply with the internal revenue code or that threatens to jeopardize the
system's status as a qualified plan under the internal revenue code.
H A claimant or the board of trustees may apply for a rehearing before the local
board within the time periods prescribed in this subsection, except that if a decision of
oa
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a local board violates the internal revenue code or threatens to Jeopardize the
system's status as a qualified plan under the internal revenue code, no limitation
period for the board of trustees to seek a rehearing of a local board decision applies.
An application for a rehearing shall be filed in writing with a member of the local
board or its secretary within sixty days after
1.. The applicant-claimant receives notification of the local board's original action by
certified mail, by attending the meeting at which the action is taken or by receiving
benefits from the system pursuant to the local board's original action, whichever
occurs first
2 The applicant-board of trustees receives notification of the local board's original
action as prescribed by subsection G of this section by certified mail
I A hearing before a local board on a matter remanded from the superior court is not
subject to a rehearing before the local board
J Decisions of local boards are subject to judicial review pursuant to title 12, chapter
7, article 6.
K. When making a ruling, determination or calculation, the local board shall be
entitled to rely on information furnished bythe employer, the board of trustees,
independent legal counsel or the actuary fr the system.
L Each member of a local board is entitled to one vote. A majority is necessary for a
decision by the members of a local board at any meeting of the local board.
M The local board shall adopt such bylaws as it deems desirable. The local board shall
elect a secretary who may, but need not, be a member of the local board The
secretary of the local board shall keep a record and prepare minutes of all meetings in
compliance with chapter 3, article 3.1 of this title and forward the minutes and all
necessary communications to the board of trustees as prescribed by subsection G of
this section.
N The fees of the medical board and of the local board's independent legal counsel
and all other expenses of the local board necessary for the administration of the
system shall be paid by the employer and not the board of trustees or system at such
rates and in such amounts as the local board shall approve. Legal counsel that is
employed by the local board is independent of the employer and any employee
organization or member and owes its duty of loyalty only to the local board in
connection with its representation of the local board
O. The local board shall issue directions to the board of trustees concerning all
benefits that are to be paid from the employer's account pursuant to the provisions of
the fund. The local board shall keep on file,, in such manner as it may deem
convenient or proper, all reports from the board of trustees and the actuary
P The local board and the individual members of the local board shall be indemnified
from the assets of the employer for any judgment against the local board or its
members, including attorney fees and costs, arising from any act, or failure to act,
made in good faith pursuant to the provisions of the system, including expenses
reasonably incurred in the defense of any claim relating to the act or failure to act
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TO. City Manager's Office
FROM: Pat Brenner, Community Relations Manager
DATE: July 16, 2012
Agenda Type : Work Session Agenda
Council Priority Focus Area:
TITLE OF AGENDA ITEM:
PRESENTATION BY AND DISCUSSION WITH PAT BRENNER, COMMUNITY RELATIONS MANAGER, REGARDING THE
CITY'S COMMUNICATION STRATEGIC PLAN.
ACTION REQUESTED•
DISCUSSION / BACKGROUND INFORMATION:
Pat Brenner will present and discuss the different modes of communication the city current utilizes.
FISCAL IMPACT:
OPTIONS/ALTERNATIVES:
RECOMMENDATION:
ATTACHMENTS:
Click to download
❑ Communication Plan
❑ Home Rule Strategic Plan
❑ Come Out and Play
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CITY OF APACHE JUNCTION
COMMUNITY RELATIONS
COMMUNICATIONS STRATEGIC PLAN
Mission
Vision StatStatementement
Goals and Objectives
For period from July 1 , 2012 To June 30, 2013
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MISSION STATEMENT
WE DELIVER PUBLIC INFORMATION AND COMMUNITY RELATIONS
SERVICES, IN AN ENVIRONMENT OF CONTINUOUS QUALITY
IMPROVEMENT, WHICH ALLOWS OUR EMPLOYEES AND COMMUNITY
MEMBERS TO BE FULLY INFORMED ABOUT ALL OF THE SERVICES,
ACTIVITIES AND PROGRAMS OFFERED BY THE CITY OF APACHE
JUNCTION.
VISION STATEMENT
OUR SERVICES ESTABLISH THE CITY OF APACHE JUNCTION'S
COMMUNITY RELATIONS OFFICE AS THE TRUSTED AND MOST SOUGHT
AFTER SOURCE OF INFORMATION FOR:
1. CITY SERVICES
2. EMERGENCY RESPONSE INFORMATION AND GUIDANCE
3. ESTABLISHING AJ AS A DESTINATION FOR TOURISM
4. ESTABLISHING AJ AS A SOUGHT AFTER MARKET FOR BUSINESS
AND COMMERCE
5. ESTABLISHING AND MANAGING AJ'S BRAND
GOALS.
1 Establish and maintain all appropriate image enhancement and positive
community relations activities for all employees and present or potential
community members
2 Establish and maintain a partnership between the City, its neighborhoods,
and the business and non-profit communities
3 Establish and maintain an employee and community member— driven focus.
MODEL: SMART Model developed in emergency and crisis communications
seeks to be
Specific
Measureable
Action Oriented
Realistic
Time Sensitive
TARGET AUDIENCES:
Citizens
Customers
Business Community
Visitors/Guests/Tourists
Community Organizations and Non-Profits
Elected Leaders and City Staff
Potential Residents
Potential Businesses
Media Organizations
Peer Communities
Districts and related Governmental
State and National Audience
PUBLIC INFORMATION RESOURCES:
Media —General Outreach and News Releases
Letters to the Editor/Guest Columns
AZ CENTAL Apache Junction News Blog
Social Media, primarily Twitter and Facebook
Brochures and Flyers
Community and Neighborhood Partnership Program meetings
Apache Junction Cable Channel 11
City Website www ajcity net
Special Events
OBJECTIVES:
1. To increase the amount and quality of information provided to the public and
employees of the City of Apache Junction.
- Maintain and further develop all print publications and resources Provide
timely and accurate news releases to targeted media concerning activities
of the City of Apache Junction and other stakeholders Measurement is by
appearance in media, numbers of news releases published or aired
Update Tourism Brochure periodically and distribute throughout the
region. Measurement is by number of copies distributed Measurement is
by number of Friends on Facebook and Followers on Twitter.
- Engineer and develop information for the City public access cable
channel(s) Post all City events and related public information on City's
cable TV channel 11.
- Develop AJ News Update program for Channel 11 with all major issue
areas and progress made in these areas e.g. Home Rule, Roads and
Public Safety. Measurement is via public perception (anecdotal) and in
surveys of groups such as Neighborhood Associations and at Public
Events and Special Events such as Lost Dutchmen Days and through
social media commentary
- Develop information related to the City's Road Construction and
Maintenance Plan Measurement is web hits and public perception at
public, neighborhood meetings and in local social media and blogs as well
as Letters-to-the Editor. Have updated information here as applicable and
have current handouts related to same which are shown at neighborhood
meetings, and other public venues This is post Home Rule. Tell the story
of how roads are funded and how do we pay for them.
- Develop information related to the Home Rule Option 2013 in Apache
Junction. Measurement is approval/disapproval of voters.
- Develop new and better Citizen Leadership Institute experiences for the
public. (Our Fourteenth Institute concluded with 16 graduates.)
- Maintain the City Emergency Communication Plan (ECP). In conjunction
with this plan serve as Lead PIO (as applicable) in NIMS qualified
emergency field operations exercise in conjunction with all other
departments and agencies Establish a Joint Information Center (JIC) and
conduct full "Lessons Learned" analysis of (JIC)
2 To increase and enhance local and national exposure of the City of Apache
Junction and its positive attributes
- Update regularly the information on www.aicity net and programming
about city's success stories on Channel 11 Measurement is news stories
posted and photographs displayed as news progresses Measurement is
program creation for Channel 11 and website on Home Rule articulated as
two parts 1) What is the Home Rule 2) Because you have voted for Home
Rule in 2009 this is what the City has been able to provide, key messages.
- The azcentral Apache Junction blog will be regularly updated with news
and graphics of City Special Events, temporary events and press
releases This applies to all strategy areas such as Home Rule, Roads
and Public Safety. Also all measured in Facebook and Twitter responses
3 To enhance the graphic professionalism of the City of Apache Junction.
Department has served as in-house consultant to departments for flyers,
brochures and other publications of the City. Have produced high quality,
low cost publications and flyers such as the City's Citizen Leadership
Institute and Neighborhood Partnership Program brochures and Tourism
brochure Measurement is by customer satisfaction to completed product.
Also, significant development of Economic Development advertising, video
and Shop AJ campaign
4. To increase the visibility and awareness of the City of Apache Junction's
accomplishments.
Develop press releases, video and web posts, as well as social media
commentary and graphics concerning all Key Messages related to Home
Rule, Roads, Public Safety and on-going localized issues.
5 To position the City of Apache Junction as being a state-of-the-art
environment for quality economic development.
- Have leveraged and highlighted current success stories in this area e g
Downtown re-development with video. Measurement is web hits.
Measured by published news releases and in website activity and
azcentral Apache Junction blog postings. As well as social media Use
graphic talent for display advertising and report compilation. Measured in
end customer satisfaction
- Development of stories on building a business in AJ. Describing the
market area Develop all programming for CH 11 or on Economic
Development Channel, whichever is seen to have the strongest brand
identity
6 To enhance and promote citizen/customer assistance.
- Have responded within 24 hours to citizen inquiries regarding services and
programs including ones that originate at neighborhood meetings, the
Citizen Leadership Institute and other public venues Measurement is
Neighborhood Partnership Program response within three weeks with
normal follow-up to be within ten days
7. To refine and more fully develop our Neighborhood Partnership and Outreach
Program.
Am developing neighborhood outreach especially for new parks and
geographic areas of the City and other neighborhoods not presently
served by this program Measurement is number of meetings and
neighbor participation by attendance and response time to issues
###
City of Apache Junction
Marketing Overview— Home Rule 2013
SITUATION ANALYSIS:
INTRODUCTION:
MARKETING OBJECTIVES:
MARKETING STRATEGIES
MARKETING TACTICS:
TARGET AUDIENCES•
MARKETING COMMUNICATION TOOLS:
CONCLUSION
City of Apache Junction
Marketing Overview— Home Rule 2013
SITUATION ANALYSIS:
Every four years Home Rule must be approved or disapproved in Apache
Junction as elsewhere. It is Proposition 100 also known as The Alternative --
Expenditure Limitation.
INTRODUCTION:
Apache Junction is one of many Arizona cities which go back to the voters
every four (4) years for legislative approval to spend the revenues it
receives. Failure to win this re-approval, results in the use of a State
imposed formula that with, inflation and population factored in, would
reduce the expenditure of the General Fund by approximately one third
regardless of the revenues available.
MARKETING OBJECTIVES.
Tell the story of what Home Rule is and what it isn't.
Explain if Home Rule is affirmed what the citizens can expect.
Explain if Home Rule is not affirmed what citizens and the community can
expect.
Tell the history of Home Rule and how it impacts cities and towns.
Tell how the AJ situation is somewhat unique to Home Rule.
Explain how Home Rule affects revenues and expenditures.
Tell how to participate in the Home Rule election.
Explain where to get more information about Home Rule.
MARKETING STRATEGIES
Develop a list(s) of departmental accomplishments with appropriate
graphics, images, video and related to services produced in the last four (4)
years.
Focus especially on.
Public Safety
Library services
Public Works services
Parks and Recreation activities, classes and special events
Development Services accomplishments e.g. General Plan
Community Relations Office including neighborhood partnering
Economic Development success including the downtown
Human Service and Social Agency allocations
Other Accomplishments such as secured grants and capital improvements
to infrastructure
MARKETING TACTICS:
Develop Speaker's Bureau of knowledgeable community representatives
TARGET AUDIENCES:
MARKETING COMMUNICATION TOOLS:
CONCLUSION
City of Chandler Recreation Division
Marketing Overview- New "Come Out& Play" Logo
February 2010
SITUATION ANALYSIS-
The City of Chandler Recreation Division's recently created a new logo for its long-running bi-
monthly television program on Channel 11, "Come Out & Play," replacing the traditional Ostrich
Festival image that had represented the program for more than 10 years It was felt by staff that
a redesigned image would help "modernize"the show's appeal and perception in the eyes of
our target audiences, as listed later in the following marketing overview
INTRODUCTION.
To effectively elevate community awareness and better market the COP show, the Recreation
Division staff began developing concepts for a new COP logo in the summer of 2009. After
Vanessa Isaula, Recreation Division Graphic Designer, created several different options to
consider, the staff convened at a fall monthly marketing group meeting to review several
versions of the logo concept A month later, the staff reached a consensus on the final logo that
encompassed the diversity and versatility of the Division's programs, and it was subsequently
put into action for a trial run in the introduction of the January 2010 COP episode that
showcased Therapeutic Recreation programs
The new COP logo that was selected projects a "four seasons" image of recreational activity
highlighted by Olympic-like athlete silhouettes across a four-color background with the words
"Come Out & Play Chandler," adjacent to the image
Like a variety of programs and services, the staff will hear residents say they aren't aware of the
COP show or don't regularly watch it The aim of developing the new logo was to boost the
overall marketing of the show so that more new and long-time residents, businesses, partner
organizations and seasonal visitors are more aware of its frequency, content and value for
current information on many activities
Over the past year, the staff has been more aggressive in promoting COP and each new
episode through all of the communication tools in place, ranging from the weekly Chandler
Tribune newspaper column, monthly SanTan Sun News feature, e-newsletters, social media
applications and advertisements in the local papers and family-oriented publications throughout
the Southeast Valley
While most residents and non-resident participants in Chandler Recreation programs receive
their necessary information through the quarterly Break Time magazine and the City Web site,
increasing awareness of COP will help make it a stronger complement to marketing specific
activities and seasonal special events to people who can experience a more visual flavor for
what the respective activities are all about if they haven't been engaged with them previously
MARKETING OBJECTIVES
As more proactive marketing efforts are deployed by staff in regards to the COP logo and show,
they will be driven by the following objectives
• Brand the COP logo and bi-monthly show in residents' eyes as an iconic representation
of the Chandler Recreation Division
• Enhance citizen awareness and perception of the "Come Out & Play" show as a
valuable source of program information and community entertainment.
• Increase the viewership of"Come Out & Play" via Ch 11, the Web and YouTube.
MARKETING STRATEGIES.
• Leverage the COP brightly colored, year-round sports image in other mediums to cross-
promote the show on related Division marketing materials
• Disseminate the COP logo via other City communication vehicles as appropriate to
highlighting news from the show and the Division
MARKETING TACTICS.
• Post the new logo on the Channel 11 special programs page (it is currently there next to
the listing for"Come Out& Play')
• Include the new logo in the monthly Chandler Recreation Division monthly e-newsletter
and quarterly Special Events e-newsletter where appropriate to content about the latest
"Come Out & Play" show.
• Upload each bi-monthly COP show to the Chandler Recreation YouTube video gallery
• Place on social media profiles to further raise awareness about the latest show and past
episodes (there is currently a "COP"Facebook Fan Page with the logo prominently
displayed, there are 100 fans since the page was initiated in late January)
• Use on periodical promotional items for residents, including T-shirts, key chains and
water bottles for giveaways at events like the Day of Play and Woofstock
TARGET AUDIENCES.
• Chandler residents
• Families with young children who are active participants in Chandler Recreation
programs, classes and special events
• Local media outlets
• Seasonal visitors and part-time residents
MARKETING COMMUNICATION TOOLS.
The new COP logo and the show that it represents will be promoted via prominent display in the
following communication vehicles•
A Channel 11 program Web site
B Recreation Web site
C Tumbleweed Recreation Center Web site pressroom
D Facebook Fan Page for Chandler Recreation and "Come Out & Play"
E Monthly Chandler Recreation e-newsletter
F Quarterly Chandler Special Events e-newsletter
G YouTube Video Gallery
CONCLUSION:
The COP show has been a valued marketing vehicle for the Chandler Recreation Division for
many years through a collaborative partnership with the Channel 11 staff The producers and
recreation staff exhibit great enthusiasm and take great pride in creating different concepts for
the bi-monthly show The past two episodes have been uploaded to the Chandler Recreation
Division video gallery in a new initiative that has resulted in a surge in additional viewers who
might not normally watch it on Channel 11 on its regular programming schedule or the
streaming version on the City Web site
With the time, effort and resources put into producing the show, the staff wants to ensure our
best efforts are put forth in communicating to Chandler audiences about its ongoing presence
on Channel 11, the City Web site and YouTube Having the additional viewing options also
helps better reach different demographics that access content in different ways, especially for
participants who do not reside within the city limits, and thus don't have access to Channel 11
This outline of marketing strategies and tactics addresses how the staff will use the many
communication channels in place to keep the show and its inviting, colorful, active logo in the
forefront of residents' minds as they seek out new information about Chandler Recreation
programs, classes and special events for their own fitness, education, adventure, community
engagement and cultural enrichment.
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CITY OF APACHE JUNCTION
COMMUNITY RELATIONS
COMMUNICATIONS STRATEGIC PLAN
Mission Statement
Vision Statement
Goals and Objectives
For period from July 1 , 2012 To June 30, 2013
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MISSION STATEMENT
WE DELIVER PUBLIC INFORMATION AND COMMUNITY RELATIONS
SERVICES, IN AN ENVIRONMENT OF CONTINUOUS QUALITY
IMPROVEMENT, WHICH ALLOWS OUR EMPLOYEES AND COMMUNITY
MEMBERS TO BE FULLY INFORMED ABOUT ALL OF THE SERVICES,
ACTIVITIES AND PROGRAMS OFFERED BY THE CITY OF APACHE
JUNCTION.
VISION STATEMENT
OUR SERVICES ESTABLISH THE CITY OF APACHE JUNCTION'S
COMMUNITY RELATIONS OFFICE AS THE TRUSTED AND MOST SOUGHT
AFTER SOURCE OF INFORMATION FOR:
1. CITY SERVICES
2. EMERGENCY RESPONSE INFORMATION AND GUIDANCE
3 ESTABLISHING AJ AS A DESTINATION FOR TOURISM
4. ESTABLISHING AJ AS A SOUGHT AFTER MARKET FOR BUSINESS
AND COMMERCE
5. ESTABLISHING AND MANAGING AJ'S BRAND
GOALS:
1 Establish and maintain all appropriate image enhancement and positive
community relations activities for all employees and present or potential
community members.
2 Establish and maintain a partnership between the City, its neighborhoods,
and the business and non-profit communities
3 Establish and maintain an employee and community member— driven focus
MODEL: SMART Model developed in emergency and crisis communications
seeks to be
Specific
Measureable
Action Oriented
Realistic
Time Sensitive
TARGET AUDIENCES:
Citizens
Customers
Business Community
.-� Visitors/Guests/Tourists
Community Organizations and Non-Profits
Elected Leaders and City Staff
Potential Residents
Potential Businesses
Media Organizations
Peer Communities
Districts and related Governmental
State and National Audience
PUBLIC INFORMATION RESOURCES:
Media - General Outreach and News Releases
Letters to the Editor/Guest Columns
AZ CENTAL Apache Junction News Blog
Social Media, primarily Twitter and Facebook
Brochures and Flyers
Community and Neighborhood Partnership Program meetings
Apache Junction Cable Channel 11
City Website www aicity net
Special Events
�.. OBJECTIVES:
1 To increase the amount and quality of information provided to the public and
employees of the City of Apache Junction
Maintain and further develop all print publications and resources Provide
timely and accurate news releases to targeted media concerning activities
of the City of Apache Junction and other stakeholders Measurement is by
appearance in media, numbers of news releases published or aired
Update Tourism Brochure periodically and distribute throughout the
region Measurement is by number of copies distributed Measurement is
by number of Friends on Facebook and Followers on Twitter
- All news releases are 1 Released to media list 2 Posted on City website
3 Sent to "Notify Me" list 4 Tweeted via Twitter 5. Posted on City
Facebook and 6 Published on AZ Central Apache Junction
Neighborhood
- Engineer and develop information for the City public access cable
channel(s) Post all City events and related public information on City's
cable TV channel 11
- Economic Development - Downtown AJ Update airing on Channel 11 on
Wednesdays, 11.00 am, Saturdays, 8.00 pm and Mondays, 6 00 pm
Seen on City Facebook via YouTube
- Develop AJ News Update program for Channel 11 with all major issue
areas and progress made in these areas e g Home Rule, Roads and
Public Safety. Measurement is via public perception (anecdotal) and in
surveys of groups such as Neighborhood Associations and at Public
Events and Special Events such as Lost Dutchmen Days and through
social media commentary
- Develop information related to the City's Road Construction and
Maintenance Plan. Measurement is web hits and public perception at
public, neighborhood meetings and in local social media and blogs as well
as Letters-to-the Editor Have updated information here as applicable and
have current handouts related to same which are shown at neighborhood
meetings, and other public venues This is post Home Rule Tell the story
of how roads are funded and how do we pay for them
- Develop information related to the Home Rule Option 2013 in Apache
Junction Measurement is approval/disapproval of voters.
- Establishment of Home Rule Working Group Begin developing specific
examples of services, programs and other contributions which the City has
been able to develop for the community of Apache Junction since the
Home Rule Option was adopted again in 2009
- Begin developing implementation of the Home Rule Information Plan
Begin scheduling Neighborhood Partnership Program meetings and
civic/club organizational speaking opportunities for dissemination of Home
Rule information
- Complete development of Home Rule what, why, how information aspects
as they pertain to March, 2013 election Create presentation for Mayor
and Council on Home Rule specifics and impacts to be presented at public
meetings.
- Develop a series of"Did You Know" statements to be used in print and
electronic and social media channels
- Develop and publish external publications such as full page "City Pages" —
Information will appear as a paid component of our news distribution with
extensive overview articles and this will include information for broadcast
and electronic and social media
- Develop new and better Citizen Leadership Institute experiences for the
public (Our Fourteenth Institute concluded with 16 graduates )
- Promote and publicize the 15th Citizen Leadership through all above
mentioned media channels and distribution lists including email lists of
past graduates
- Maintain the City Emergency Communication Plan (ECP) In conjunction
with this plan serve as Lead PIO (as applicable) in NIMS qualified
emergency field operations exercise in conjunction with all other
departments and agencies Establish a Joint Information Center (JIC) and
conduct full "Lessons Learned" analysis of (JIC)
- Updated Emergency Communications Plan will be presented to Mayor
and Council during this Strategic Communication Plan time period
AM la
/006.. 2 To increase and enhance local and national exposure of the City of Apache
Junction and its positive attributes
- Update regularly the information on www ajcity net and programming
about city's success stories on Channel 11 Measurement is news stories
posted and photographs displayed as news progresses Measurement is
program creation for Channel 11 and website on Home Rule articulated as
two parts 1) What is the Home Rule 2) Because you have voted for Home
Rule in 2009 this is what the City has been able to provide, key messages
- The azcentral Apache Junction blog will be regularly updated with news
and graphics of City Special Events, temporary events and press
releases This applies to all strategy areas such as Home Rule, Roads
and Public Safety Also all measured in Facebook and Twitter responses
- This also applies to news updates and follow-up to previously posted
news and events such as Lost Dutchman Days
3 To enhance the graphic professionalism of the City of Apache Junction
Department has served as in-house consultant to departments for flyers,
brochures and other publications of the City Have produced high quality,
low cost publications and flyers such as the City's Citizen Leadership
Institute and Neighborhood Partnership Program brochures and Tourism
brochure. Measurement is by customer satisfaction to completed product
,.� Also, significant development of Economic Development advertising, video
and Shop AJ campaign
4 To increase the visibility and awareness of the City of Apache Junction's
accomplishments.
- Develop press releases, video and web posts, as well as social media
commentary and graphics concerning all Key Messages related to Home
Rule, Roads, Public Safety and on-going localized issues.
- Present information that we are a LOW DEBT city — a good place to do
business and raise a family with our CFP it has always been "Pay As We
Go"
- AJ won a national award in 2004 for "Community Involvement, only one of
two in the nation from the ICMA for the "Citizen Leadership Institute" This
program has been featured in the Flinn Foundation newsletter and has
had requests from many jurisdictions about how it works
5. To position the City of Apache Junction as being a state-of-the-art
environment for quality economic development
Have leveraged and highlighted current success stories in this area e g
Downtown re-development with video Measurement is web hits.
Measured by published news releases and in website activity and
azcentral Apache Junction blog postings. As well as social media Use
graphic talent for display advertising and report compilation Measured in
end customer satisfaction
- AJ update video posted on Facebook and available on Granicus and
YouTube
- Community Relations has created a number of 30 second TV spots for
advertising and broadcast on Shop AJ — Back to School, and Shop AJ —
Winter Visitors.
- Development of stories on building a business in AJ Describing the
market area. Develop all programming for CH 11 or on Economic
Development Channel, whichever is seen to have the strongest brand
identity
6. To enhance and promote citizen/customer assistance
- Have responded within 24 hours to citizen inquiries regarding services and
programs including ones that originate at neighborhood meetings, the
Citizen Leadership Institute and other public venues Measurement is
Neighborhood Partnership Program response within three weeks with
normal follow-up to be within ten days
7. To refine and more fully develop our Neighborhood Partnership and Outreach
Program
Am developing neighborhood outreach especially for new parks and
geographic areas of the City and other neighborhoods not presently
served by this program. Measurement is number of meetings and
neighbor participation by attendance and response time to issues
# # #
,.. Sample Strategic Analysis Format c/o City of Chandler
City of Apache Junction
Marketing Overview — Home Rule 2013
SITUATION ANALYSIS:
INTRODUCTION.
MARKETING OBJECTIVES•
MARKETING STRATEGIES
MARKETING TACTICS-
.,
TARGET AUDIENCES:
MARKETING COMMUNICATION TOOLS•
CONCLUSION
itl,ACHEy' Gtiiw-t ,; •� City of/pache Junction
Home of the .S upel:c/itio11 .l-1 o1111tad1P.c
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Print
TO: City Manager's Office
FROM: Roger S. Hacker, Revenue Resources Manager
DATE: July 16, 2012
Agenda Type : Work Session Agenda
Council Priority Focus Area: Revenue Development
TITLE OF AGENDA ITEM:
PRESENTATION AND DISCUSSION ON RESOLUTION NO 12-24, AUTHORIZING THE EXECUTION OF A GRANT PASS
THROUGH AGREEMENT BETWEEN THE CITY OF APACHE JUNCTION AND EAST VALLEY ADULT RESOURCES
ACTION REQUESTED:
Presentation and Discussion
DISCUSSION/ BACKGROUND INFORMATION:
In 2011, the city sponsored the East Valley Adult Resources' (EVAR) grant application to the Gila River Indian Community
The application requested $45,000 for the transportation program at the city's active adult center. EVAR was recently notified
that its application has been approved for funding The city has received the check and must disperse the funds to EVAR
Before the funds can be dispersed, city council must adopt a resolution authorizing the execution of a Grant Pass Through
Agreement between the city and EVAR. If adopted, Resolution No 12-24 would authorize that agreement to be executed
FISCAL IMPACT:
Budgetary Approval Not Required
OPTIONS/ALTERNATIVES:
RECOMMENDATION:
Staff respectfully recommends that the City Council discuss Resolution No. 12-24.
ATTACHMENTS:
Click to download
D Staff Report
L) Resolution No. 12-24
L] Grant Pass Through Agreement
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City of Apache Junction
aR�z°NP Department of Public Safety
MEMORANDUM
DATE: June 26, 2012
TO: The Honorable Mayor and City Council
THROUGH: George Hoffman, City Manager
Brad Steinke, Development Services Director
FROM. Roger S Hacker, Revenue Resources Manager
SUBJECT: Gila River Indian Community State Shared Revenue Program Grant
Application For Fiscal Year 2011-2012
REQUEST
Staff respectfully requests that the City Council review and discuss Resolution No 12-24 The
Resolution authorizes the Mayor, or his designee, to sign a Grant Pass Through Agreement
between the City of Apache Junction and East Valley Adult Resources ("EVAR")
EVAR was recently notified that it was awarded a $45,000 grant from the Gila River Indian
Community A Grant Pass Through Agreement needs to be executed before the funds can be
distributed to the local agency
BACKGROUND
Gila Community
In November 2002,the voters of Arizona approved Proposition 202 which initiated new gaming
compacts between the State of Arizona and the Native American tribes. An important provision
of Proposition 202 was the sharing of gaming revenues with the State Henceforth, tribes would
be assessed by the State a percentage of their gross gaming revenue Tribes had the option of
either paying all of this assessment into a State managed fund or to pay 88%of the assessment
into the State managed fund and retain 12%of the assessment for distribution as grants
The Gila River Indian Community("GRIC") exercised its option to retain and administer 12%of
State shared revenue Known as the Gila River Indian Community State Shared Revenue
Program, the Program makes"Distributions to cities,towns, or counties for government services
that benefit the general public, including public safety, mitigation of the impacts of gaming, or
promotion of commerce and economic development" Gila River's policy is to generally limit
the distributions to cities,towns, and counties in Maricopa and Pinal Counties. Funding priorities
include 1) Public Safety(police, fire, EMS), 2)Transportation Facilities, 3)Health Care
Services; 4) Economic Development; and 5) Education.
.., In.
The law also stipulates that local nonprofits may submit applications to tribal entities if the
nonprofit organization is "sponsored" by an appropriate municipality In such cases, the
municipality agrees to act as a conduit for the grant funds The municipality receives the grant
funds from the tribal entity and in turn issues a check to the nonprofit agency
City of Apache Junction
On June 20, 2011, the City Council adopted a resolution that sponsored the submission of a grant
application by the East Valley Adult Resources. The request was for$45,000 to fund the Senior
•�. Transportation Program at the Apache Junction Active Adult Center
One August 2, 2011, the City Council adopted a set of policies entitled "Indian Community State
Shared Revenue Program. Local Non Profit Participation" The document articulated guidelines
by which the City would determine future sponsorship of local non-profits for participation in
any of the tribal grant programs Included as an attachment to the policies was a generic Grant
Pass Through Agreement.
On May 17, 2012 EVAR was notified by the Gila River Indian Community that the Senior
Transportation Program at the Apache Junction Active Adult Center was funded in the amount of
$45,000 with FY 2011-2012 grant dollars.
On May 22, 2012, the City received the check from GRIC for the transportation program
Since May 22, 2012 City staff has worked to make the Grant Pass Through Agreement specific
to EVAR and the GRIC grant
DISCUSSION
If Resolution No 12-24 is adopted it authorizes the execution of an agreement between the City
and EVAR. Under the agreement, the City agrees to.
1 Disburse the GRIC contribution of$45,000.00 to EVAR for the transportation program at
the Apache Junction Active Adult Center
2 Review copies of all reports and documents sent to the GRIC by EVAR .
Under the agreement, EVAR agrees to
1. Hold harmless the City and its agents for any acts or omissions by City, its elected
officials, appointees, and employees
2 Provide to the City a copy of all reports and documents sent to the GRIC related to the
funded project
3. Indemnify, defend and hold harmless the City, its Mayor and City Council, appointees,
employees and agents from and against any and all suits, actions, legal or administrative
resulting from this project.
Page 2
RECOMMENDATION
Staff respectfully recommends that Council discuss Resolution No. 12-24
ACTION REQUIRED
The staff respectfully requests that the City Council review and discuss Resolution No. 12-24.
Attachment 1. Resolution No. 12-24
Attachment 2 Grant Pass Through Agreement between the City of Apache Junction and East
Valley Adult Resources
Page 3
Attachment One
RESOLUTION NO. 12-24
A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY
OF APACHE JUNCTION, ARIZONA, AUTHORIZING THE CITY TO
ENTER INTO A GRANT PASS THROUGH AGREEMENT FOR THE
DISTRIBUTION OF A GILA INDIAN COMMUNITY STATE SHARED
REVENUE GRANT FOR FISCAL YEAR 2011-2012
WHEREAS, the City of Apache Junction, Arizona ("City") , and
East Valley Adult Resources ("EVAR") desire to enter into an
Grant Pass Through Agreement ("GPTA") allowing the City to
accept and distribute Gila River Indian Community State Shared
Revenue grant funds for the provision of transportation services
at the Apache Junction Active Adult Center, and
WHEREAS, the parties have crafted a written agreement which
sets forth the conditions for such arrangement, and
WHEREAS, pursuant to A.R S § 11-952 (A) et seq , public
entities may enter into intergovernmental agreements with other
governmental entities for joint or cooperative activities .
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL
OF THE CITY OF APACHE JUNCTION ARIZONA, AS FOLLOWS .
1) The Mayor and City Council approve the Grant Pass Through
Agreement and the Mayor, or his designee, is hereby
authorized to sign the agreement on behalf of the City.
2) Management staff is authorized to carry out the goals and
objectives of the grant, to include fulfilling all
administrative and programmatic requirements
RESOLUTION NO. 12-24
PAGE 1 OF 2
OmS
PASSED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF
APACHE JUNCTION, ARIZONA, THIS DAY OF , 2012, and
SIGNED AND ATTESTED TO THIS DAY OF , 2012
JOHN S . INSALACO
Mayor ► �I
ATTEST:
KATHLEEN CONNELLY
City Clerk
APPROVED AS TO FORM:
RICHARD J. STERN
City Attorney
RESOLUTION NO. 12-24
PAGE 2 OF 2
Attachment Two
When recorded return to:
Richard Joel Stern, Esq
Apache Junction City Attorney
300 East Superstition Blvd.
Apache Junction, AZ 85119
GRANT PASS THROUGH AGREEMENT BETWEEN THE CITY OF APACHE
JUNCTION AND EAST VALLEY ADULT RESOURCES
THIS GRANT PASS THROUGH AGREEMENT (the "Agreement") is made as
of the day of 20_, by and between CITY OF APACHE JUNCTION,
ARIZONA, an Arizona municipal corporation ("City") and East Valley Adult
Resources, a nonprofit agency ("EVAR"). City and EVAR are sometimes
referred to herein collectively as the "Parties," or individually as a "Party."
RECITALS
A EVAR is a nonprofit organization which provides social,
recreational, fitness, advocacy, and transportation services at the Apache
Junction Active Adult Center for Apache Junction residents
B. EVAR desires to utilize $45,000 in Gila River Indian Community
FY 11-12 funds for transportation services in Apache Junction.
C. The Gila River Indian Community ("GRIC") desires to convey to City
the above-referenced portion of its annual 12% local revenue-sharing
contribution required to be paid to local governments for the benefit of the
general public in accordance with the Tribal-State Gaming Compact
executed by and between GRIC and the State of Arizona in 2003, and
pursuant to A R S § 5-601.02, for disbursement by City to EVAR.
D. City desires to disburse the aforementioned contribution to the
EVAR and to set forth the mutual understandings between City and EVAR.
E. There is a need for mutual cooperation for a pass through of grant
funds from GRIC to City and ultimately to EVAR
F. Mutual cooperation would result in EVAR's obtaining transportation
program cost assistance from City for the Apache Junction Active Adult
Center, which translates to public savings.
G. The Parties have mutual interests in this project and wish to enter
into this Agreement with certain terms and conditions.
1
AGREEMENT
NOW, THEREFORE, in consideration of the foregoing Recitals and the
mutual promises and covenants set forth herein, and for other consideration,
the receipt and adequacy of which is hereby acknowledged, the Parties agree
as follows.
1 ACCURACY OF THE RECITALS: The Parties hereby confirm the
accuracy of the Recitals set forth above, which are incorporated herein by this
reference.
2. CITY'S OBLIGATIONS
City agrees to do all of the following:
a Disburse the GRIC contribution of $45,000.00 to EVAR for the
transportation program at the Apache Junction Active Adult
Center (the "Funded Project").
b. Review copies of all reports and documents sent to the GRIC by
EVAR related to Funded Project
3. EVAR'S OBLIGATIONS•
EVAR agrees to do all of the following:
a Hold harmless the City of Apache Junction and its agents for any
acts or omissions by City, its elected officials, appointees, and employees.
b. Provide to the City of Apache Junction a copy of all reports and
documents sent to the GRIC related to funded project no later than 30 days after
their submission to GRIC.
4. Purpose. The purpose of this Agreement is to set forth the rights
and responsibilities of the Parties with respect to the acceptance and
distribution of the contribution to EVAR.
5. Funding Schedule. GRIC shall deliver a one-time payment of
$45,000 to the City for disbursement to EVAR for the provision of transportation
services at the Apache Junction Active Adult Center ("Center"). The purpose of
the contribution is to provide City residents with transportation to the Center,
Center Programs, local medical appointments, and local shopping hubs.
6 Term The Term of this Agreement is one calendar year from the
execution date.
2
7. Indemnification and Hold Harmless. EVAR shall indemnify, defend
and hold harmless the City, its Mayor and City Council, appointees, employees
and agents from and against any and all suits, actions, legal or administrative
proceedings, claims, demands, liens, losses, fines or penalties, damages,
liability, interest, fees for attorneys, consultants and accountants or costs and
expenses of any kind and nature, resulting from or arising out of the negligence
or willful misconduct of City, its Mayor and City Council, appointees, employees
and agents in performing the duties set forth in this Agreement
8. Transactional Conflicts of Interest The Parties acknowledge that
this Agreement is subject to cancellation pursuant to the provisions of A R.S. §
38-511.
9. Waiver No waiver, whether written or tacit, of any remedy or
provision of this Agreement shall be deemed to constitute a waiver of any other
provision hereof or a permanent waiver of the provision concerned, unless
otherwise stated in writing by the Party to be bound thereby.
10. Severability. If any provision of this Agreement shall be found
invalid or unenforceable by a court of competent jurisdiction, the remaining
provisions of this Agreement shall not be affected thereby and shall remain in
effect and be valid and enforceable to the fullest extent permitted by law.
11. No Third Party Beneficiary Rights. The Parties agree that no third
party rights attach to this agreement.
12. NOTICES: Except as otherwise required by law, any notice required
or permitted under this Agreement shall be in writing and shall be given by
personal delivery, or by deposit in the United States mail, certified or registered,
return receipt requested, postage prepaid, addressed to the Parties at their
respective addresses set forth below, or at such other address as a Party may
designate in writing pursuant to the terms of this Section, or by telecopy or
telefacsimile machine, or by any nationally recognized express or overnight
delivery service (e.g Federal Express or UPS), delivery charges prepaid:
If to City. City of Apache Junction
Attn: City Manager
300 E. Superstition Blvd
Apache Junction, Arizona 85119-2899
Telephone: (480) 474-5066
Facsimile- (480) 474-5110
If to EVAR• East Valley Adult Resources
Attn• Executive Director
45 West University
Suite A - Mesa, Arizona 85201
3
Telephone: (480) 964-9014
Facsimile. (480)898-7306
IN WITNESS WHEREOF, the Parties have executed this Agreement as of
the date first set forth above.
EAST VALLEY ADULT RESOURCES, an Arizona
nonprofit organization
By Lucia Causey
Its. President, Board of Directors
CITY OF APACHE JUNCTION, ARIZONA, an
Arizona municipal corporation
By: John S. Insalaco
Its. Mayor
ATTEST:
By:
Kathy Connelly, City Clerk
APPROVE AS TO FORM:
By.
Richard J. Stern, City Attorney
4
STATE OF ARIZONA
) ss.
County of )
The foregoing was acknowledged before me this day of
, 20_, by [Name], [Title] of [Other Agency], an Arizona
[description of agency]
Notary Public
My Commission Expires.
(seal)
STATE OF ARIZONA
) ss
COUNTY OF
The foregoing was acknowledged before me this day of
, 2010, by John S. Insalaco, the Mayor of City of Apache
Junction, Arizona, an Arizona municipal corporation, who acknowledged that he
signed the foregoing instrument on behalf of City.
Notary Public
My Commission Expires.
(seal)
5