The URL can be used to link to this page

Home My WebLink About2012 08.20 City Council Work Session Agenda 4C-R 0 k • o GO of Apache Junction 2 Home of the Superstition Mountains APACHE JUNCTION CITY COUNCIL WORK SESSION CITY COUNCIL CHAMBERS 300 EAST SUPERSTITION BOULEVARD .••. APACHE JUNCTION,ARIZONA 85219 Monday, August 20, 2012 7:00 PM AGENDA 1 CALL TO ORDER. 2. ROLL CALL. 3 INTERVIEW CANDIDATES FOR PLANNING AND ZONING COMMISSION VACANCY. The city council will interview candidates for the position of Planning and Zoning Commissioner recently vacated by Councilmember Gail Evans. The term for this Planning and Zoning Commission position expires on October 31,2012 4. PRESENTATION AND DISCUSSION ON THE ANNUAL STREET MAINTENANCE PLAN FOR FISCAL YEAR(FY)2012-2013. Staff will present on the planned street maintenance projects for FY 2012-2013 including the elements which influence and change the plan 5. PRESENTATION AND DISCUSSION ON THE PROCUREMENT OF FLEET VEHICLES FOR THE POLICE DEPARTMENT AND THE PUBLIC WORKS DEPARTMENT IN AN AMOUNT NOT TO EXCEED$211,815.46.. Staff requests permission to move forward with the purchase of the budgeted vehicles for the Police and Public Works departments The vehicles would consist of one Ford F-150 Super Crew Pickup,four Ford Utility Police Interceptors and one Ford E-350 Cargo Van The total cost of all vehicles would be$211,815 46 Staff requests authorization to purchase the vehicles through the Cooperative State Contract #ADSPO 12-016662 PRESENTATION AND DISCUSSION ON THE FISCAL YEAR (FY) 2012-2013 COUNCIL WORK PLAN. At the beginning of each fiscal year the city council adopts a legislative work plan. The legislative work plan identifies priority and focus items that may require legislative action by the council City council reviewed the first draft at the August 7, 2012 Regular Session 7. DISCUSSION REGARDING THE SUPERSTITION MOUNTAIN COMMUNITIES FACILITY DISTRICT(SMCFD) NO.1 OPERATIONS AND ITS GOVERNMENTAL RELATIONSHIP WITH THE CITY OF APACHE JUNCTION. Mayor and council have received several complaints from rate payers and former members of the SMCFD and wish to discuss the topic 8. PRESENTATION AND DISCUSSION ON PUBLIC ART At the March 20,2012 City Council meeting,council directed staff on two items related to public art The first was to query the art community regarding their interest in taking on future projects and raising funds for art. Secondly,council directed staff to begin the median enhancement public art project by moving forward with the first piece of public art,and chose the City Parks& Recreation designed javalena iron art to be fabricated and placed on one of the pedestals in the median Staff is prepared to give council an update on these two items 9 DISCUSSION OF RECENT TEMPORARY USE PERMIT ISSUES SUCH AS, BUT NOT LIMITED TO THOSE, ASSOCIATED WITH THE JULY 4TH FIREWORKS. Staff will present the status of recent temporary use permits for city council review and discussion 10 DISCUSSION ON FUNDING AND PROFESSIONAL SERVICES AGREEMENT FOR THE RIDE CHOICE PROGRAM FOR FISCAL YEAR (FY) 2012-2013 IN AN AMOUNT NOT TO EXCEED$26,432 00 The Ride Choice program provides transportation services for elderly city residents(60 or older) and disabled adult city residents(18 years or older) Proposed funding for FY 2012-2013 is$26,432 00 11. DISCUSSION ON IMPACT OF HB 20"c IN CITY ELECTIONS IN 2013 AND FORV 3. State law has forced all candidate elections to the fall ballot of even-numbered years This will require changes to the city code and adjustments to the length of terms of office for mayor and council members 12 ADJOURNMENT. Copies of this agenda and additional information regarding any of the items listed above may be obtained from the City Clerk's office 300 East Superstition Boulevard,Apache Junction,AZ Monday through Thursdays,7 OOa—6.00p, excluding holidays If any person with a disability needs any type of accommodation,please notify the Human Resources Office,at (480)474-2617 or(480) 983-0095(TDD)at least 72 hours prior to the scheduled time ... _.... ,,,., ,,,:, . .8,,4,10 . zl Go of Apache ,junctzon Home of the Supei:rtition Mountains Print TO: City Manager's Office FROM: Brad Steinke, Director of Development Services DATE: August 20, 2012 Agenda Type : Work Session Agenda Council Priority Focus Area• Community Development TITLE OF AGENDA ITEM• INTERVIEW CANDIDATES FOR PLANNING AND ZONING COMMISSION VACANCY. ACTION REQUESTED: Presentation and Discussion DISCUSSION / BACKGROUND INFORMATION: The city council will interview candidates for the position of Planning and Zoning Commissioner recently vacated by Councilmember Gail Evans. The term for this Planning and Zoning Commission position expires on October 31, 2012 FISCAL IMPACT: Budgetary Approval Not Required OPTIONS / ALTERNATIVES: Statutory Requirement —RECOMMENDATION: Presentation, discussion and interviews only ATTACHMENTS: Click to download D Cover Memo _ ACHE O� y�2 City of Apache Junction 4p, O P Development Services Department To• Mayor and City Council From• Brad Steinke, Director of Development Services Date. July 25,2012 RE Interview and Selection of Planning Commissioner Vacancy At the August 20th work session, the City Council is scheduled to interview Planning and Zoning Commission candidates to replace the seat recently vacated by council member Evans. Then, on August 21st, the Council will select the replacement The term for this Planning and Zoning Commission position expires on October 31,2012 The following residents have previously indicated an interest in serving on the Planning and Zoning Commission Their background information is attached. Amy Combs, %Liza Kovach Michael Ferguson' 1)2 ,,./Jeff Struble ,/Anthony Bowler We are in the process of contacting these folks to confirm that they are still interested and available for the August 20th City Council interviews At the time of the meeting, we will have an updated list of interested candidates euffN of Apache Junction H l ' Talent Bank Application • Name. An4hoky. gecoler Date: /3//Ztil Home Address 112 q lAi, rA A tiei Aea Gh e �u��T o)1) A ? 12o Mailing Address,if different. Email Address, T- 1l_:.- L Qh �--- ,-Ve. 1.coo Home Telephone L f�Ci-")10`1 1'S O Work Telephone 5'0-7/0--as-c Are you a resident of the City of Apache Do you own commercial property in the City of Junction? RI Yes D No Apache Junction'? ❑ Yes No Length of residency in the City of Apache Do you operate a business in Apache Junction? Junction(if applicable) ❑ Yes RI No If yes,for how long, Name&address of business(if applicable) If you are not in business in the City of Apache Junction,please list your occupation,or,if retired, please indicatte your former occupation r profession 6 /v?1 EIl i,7ger tra'3ec Atar,per Are you now ser�vin or have you ever served,on a City of Apache Junction board or commission? Yes iO:( No if yes,please list name of board/commission and dates served Board&Commission preference(s):Refer to the last page for a list of Boards&Commissions List your choices in order of preference 1' 4 -><;4;w litt 1 coo, Fa 0)5 Lon -ri�416n Cafe gie a r-1,1 d �' 2 P/aiill7 no ?vf'fig.. CO 'o4' Board' fid°jusd fr►en+ Education ancitoinniunity Service ^ Schools Attended rr Degree Year [An U S7 01- y i �-ohu 6,S.(rev' Ep- /fir/ 6nravri h/J✓Y1 tilliveeSi S (Fir o✓E_Erir ) Civic Activities-Service Organizatio Office Held: Year Begun. Year Ended: 2 i olowN Please state v.•hy you would like to be appointed to a City Board,Corn tssion or Committee. Tama r ; ereS Liv;) E ,mood' all r {Utrei +jhe- be5� -0cnri1uil1; Q�jSS ,hie 4o l'o)e To. Infrds4ra,ti4re is vev 1ru ni What do you be is the key tesponsibilit)of Board,Commission or Committee members to:{a)Te City Council,(b)the citizens of Apache Junction.(c)other Board.Commission or Committee members? is)ID I /an 4'o r 1 (:k GOriliMu(ni4. +h/i+ ailol,.'s dr fee 6+4 rprfse n, a ,is7Die meaher „^, rp�'r d ,c4v- Le w W)OM) 10 c`r`a- s 4 f e et.re (roles) s tX4", t4J44 e to Coo rd;„4-I€ be+tAieep 7.74 sarst c#wire (And -{'',ee e,,,+fit.prase Please state the reason,s why you feel you arc qualified to serve on a Board.Commissipn or Commatee i 4 c r sre4 C:(,'r I gl y eery liw�41 2D f ehr5 at. eX''r-)ekCe Applications are kept on file for two years.During that tune,your application will be considered when there is an opening for the Board or Commission for which you have applied.As a candidate to a City Board.Commission or Committee,your name.address and telephone number will be available to the media and the public Occasionally requests are received from State and County legislators for recommendations of citizens to serve on State and County commissions lithe City Council recommends your name be submined,you will be contacted before this action is taken Please notify the City Clerk's Office at(480)982-8002,opnon 5.if you move or no longer wish to be considered for appointment If you have a current resume and/or any certificates that may be applicable to your Board, Commission or Committee interest,please attach a copy to this application Mad or deliver your completed application to City of Apache Junction,Attn City Clerk,300 E, Superstition Blvd,Apache Junction,AZ 85219 If appointed to a Board/Cornmission/Committee,I understand that one requirement is that[cannot be absent from the City for over 3Q days,ne time.unless authonzed b) the Mayor and ouncil. PP U Applicant's Signature. !--.-. Date /l i W Thank you for your interest in the City of Apache Junction - Reviewed by. Date' Appointed by ' Date. Board or Commission appointed to. City of Apache Junction • 300 E Superstition Blvd. • Apache Junction,AZ 85219 Phone (480)982-8002 • Fax.(480)982-7018 • www.ajcity.net ., 3 RE CIVED TY CI EPP' NTT F= :;s• Cltr of Apichf Junction Talent Bank Application 112 JUL-2 Ali 9;44 :•�'' �1Sv Qf APACHE JUNCinah Name Amy C Combs 1 Date 6/21/12 Home Address 2710 W Shiprock.Apache Junction,AZ 85120 Mailing Address. it different Email Address•rnatnacombsarncn corn Home Telephone 480-983-5238 Work Telephone 480-818-0878 Are you a resident of the City of Apache Do you own commercial property in the City of Junction') X Yes ❑ No Apache Junction? 0 Yes X No Length of residency in the City of Apache Do you operate a business in Apache Juncticin9 Junction(if applicable) 20 Years ❑ Yes X No If yes,for how long Name&address of busyness(i("applicable) If you are not in business in the City of Apache Junction.please list your occupation.or,if retired. please indicate your former occupation or profession Tax Analyst Are you now serving,or have you ever served,on a City of Apache Junction board or commission" ❑ Yes X No If yes,please list name of hoard/commission and dates served. Board&Commission prefereace(s):Refer to the last page fora list of hoards&Commissions List your choices in order of preference. 1.Parks and Recreation 3 2 Planning and Zoning 4 Education and Community Senice Schools Attended Degree Year Chaparell High School-Scottsdale Diploma 1981 Some College Civic Activities-Service Organizations I Office Held. Year Begun Year Ended 4 oakk RLLEiV%0 Please state whyyou would like to be "t tic P i� appointed to a City Board,Commission or Cor�imrtFee Having been a resident of Apache Junction for 20 years,I would like to cemtribuZP ko4't,i dsit4 that will make Apache Junction even more successful L'iT Y OF AP ACHE JUNCTiCY: What do you believe is the key responsibility of Board,Commission or Committee members to (a)the City Council,(b)the citizens of Apache Junction.(c)other Board,Commission or Committee members? (a)To make recommendations that would benefit the citizens of Apache Junction and the people who Iwo here (b)To offer the best services with the lowest fees possible and to unite the community (c)To ensure attendance for all meetings and to keep an open mind for any and all suggestions Please state the reasons why you feel you are qualified to serve on a Hoard,Commission or Committee I recently graduated from the Apache Junction Citizens Leadership Institute in the Fall of 201 I Also, during my employment with thc Apache Junction Unified School Distnet.I was involved with the Parks and Recreation Department for many of the school events and activlacs Being a member of thc Multi- generation Center,1 am in touch with the citizens and feel i know what their needs and desires arc Applications are kept on file for two years During that time,your application wall be considered when there is an opening for the Board or Commission for which you have applied.As a candidate to a City Board,Commission or Committee,your name.address and telephone number will be available to the media and the public.Occasionally requests are received from State and County legislators for recommendations of citizens to serve on State and County commissions If the City Council recommends your name be submitted,you will be contacted before this action is taken. Please notify the City Clerk's Office at(880)982-.8002 if you move or no longer wish to be considered for appointment if you have a i.urrent resume and/or any certificates that may he applicable to your Board.Commission or Committee interest,please attach a copy to this application Mail or deliver your completed application to City of Apache Junction.300 E Superstition Blvd, Apache Junction,AZ.85119 If appointed to a Board/Coco on/Commit I understand that one requirement is that I cannot be absent from the City for vs ays at on i unles authonzed by the Mayor and Council Applicant's Signature Date (0-t2/—i/ti� Thank you for your interest in the ty of Apache Junction Reviewed by: Date. Appointed by Date. Board or Commission appointed to. City of Apache Junction • 300 E Superstition Blvd • Apache Junction.AZ 85119 Phone.(480)9g2-8002 • Fax (480)982-7018 • www.ajcny.net 5 ti .�:y. City of Apache Jrnetioa a 2LJIi ,,iICGZ ( s'I12.: 10 Talent Bank Application Name. Michael K.Ferguson Date:08-I 7-2011 Home Address. 1340 S Valley Drive Apache Junction,Az 85120 Mailing Address.if different same Email Address. usmcmike2(0,msn.com Home Telephone.480-671-6097 Work Telephone'nla Arc you a resident of the City of Apache Do you own commercial property in the City of Junction? x Ycs ❑ No Apache Junction? ❑ Yes x No Length of residency in the City of Apache Do you operate a business in Apache Junction" Junction(if applicable):_10 years ❑ Yes x No if yes,for how long: Name&address of business(if applicable) lf you are not m busmess in the City of Apache Junction,please list your occupation;or,if retired, please indicate your former occupation or profession retired military Are you now serving,or have you ever served,on a City of Apache Junction board or commission'? ❑ Yes x No If yes,please list name of board/commission and dates served .a. Board& Commission prefer ece(s);Refer to the last page for a list of Boards&Commissions List your choices in order of preference 1.Parks&r>ecs 3 2.Planning&zoning 4 Education and Community Service Schools Attended. Degree Year Various schools--hs/Jr collegesicolleges Civic Activities-Service Organizations Office Held: Year Begun. Year Ended Veterans of Foreign Wars post 7968 commander 2002 2011 State Department Veterans of Foreign Wars Surgeon.Judge 2006 still Advocate.Jr&Sr vice 6 Ignik Amok - , ,lit t0 Please state why you would:4kt to be appointed to a City Board,Commission or Committee: I behave with my experience and what I've have done in and for our community during these last years Also,with my willing to work hard and long hours would only be an assist to any commission I might be appointed What do you behave is the key responsibility of Board,Commission or Committee members to.(a)the City Council.(b)the citizens of Apache Junction.(c)other Board.,Commission or Committee members? (a) Making sure you keep on top of what is happening in and around our community (b) Making sure you find out all the information needed to make a right decision for all involved Also,not being afraid to make a decision that might not please everyone but is best over all (c) Always make sure you have time to talk and listen to residents of our community—to better your judgment making decisions Please state the reasons why you feel you are qualified to serve on a Board,Commission or Committee I believe I would an assist to our community because of my pass involvement with the city council. committees and commissions, While being Commander of VFW Post 7%8 and helping building it up from 200 members to 900 members moving the post front a small building to larger building I've worked with and have learned a lot about the ways of the city of Apache Junction and would like to help. Applications art kept on file for two years.During that time,your application will be considered when there is an opening for the Board or Commission for which you have applied.As a candidate to a City Board,Commission or Committee,your name.address and telephone number will be available to the media and the public Occasionally requests arc received front Strue and r'etn''..ra ±tcrt+n.recerrn.nntotions e,1 citizens to serve on State and County commissions If the('it, Council recommends Your name be submitted you will be contacted before this action is taken. ,.r Please notify the City Clerk's Office at(480)982-8002 if you move or no longer wish to be considered for appointment. If you have a current resume and/or any certificate!that miiy,tv tiF ph:rhle to}.'teen-c+,Corrrnirrion nr Committee interest, please attach a copy to this application Mail or deliver your completed application to.City of Apache Junction,300 E.Superstition Blvd., Apache Junction,AZ 85119. If appointed to a Board/Commission/Commincc,i understand that one requiic i,iait is that I cannot be absent from the City for over 30 days at tin ,rLir ss authorized by the Mayor and Council Applicant's Sigrisiwie:1f t,cl �" C_- Date: el-')-29'i Thank you for your interest in the C of ApaLdunetion. Reviewed by: Date: Appointed by. Date. 1 7 c: City of Apache Junction Talent Bank Application c, Name Liza Kovach Date 11/3/11 Home Address'2309 S San Marcos Dr,Apache Junction,AZ 85120 Mailing Address,if different Email Address liza992000@yahoo corn Home Telephone 480-734-1485 Work Telephone.480.474-5617 Are you a resident of the City of Apache Do you own commercial property in the City of Junction? (a'Yes ❑ No Apache Junction? ❑ Yes (g-No Length of residency in the Cite of Apache Do you operate a business in Apache Junction? Junction(if applicable) 's y r s ❑ Yes ['No If yes,for how long Name&address of business(if applicable) If you are not in business in the City of Apache Junction,please list your occupation,or,if retired, please indicate your former occupation or profession' Senior Director of Finance at Mountain Health&Wellness Are you now serving,or have you ever served,on a City of Apache Junction board or commission? "Yes ❑ No If yes,please list name of board/commission and dates served Planning&Zoning Oct 10-Oct 1 I Board&Commission preference(a):Refer to the last page for a list of Boards&Commissions List your choices in order of preference I Parka&Recreation 13 2 t1. 4 Education and Community Service Schools Attended Degree' Year DeVry University HS Accounting 2006 Keller Graduate School MAFM 2009 Certified Public Accountant-Licensed in the State of Arizona Civic Activities-Service Organizations Office Held Year Begun Year Ended. Apache Junction Food Bank Vice President 2011 current Ladies Auxiliary VFW Post 7968 None 2010 current 8 from\ Please state why you would like to be appointed to a City Board,Commission or Committee. I enjoy being involved with activities that benefit the citizens of Apache Junction and contributing to the community What do you believe is the key responsibility of Board,Commission or Committee members to (a)the City Council,(b)the citizens of Apache Junction,(c)other Board,Commission or Committee members" (a)Inform and advise the City Council on matters of public interest. (b)Represent the interests of the citizens of Apache Junction and make decisions that are in the best interest of the community (c)Participate as a productive and courteous learn member and fulfill all assigned duties in a timely manner Please state die reasons why you feel you are qualified to serve on a Board,Commission or Committee. I am a graduate of the Citizen Leadership institute,and I work in the community of Apache Junction I serve as Vice President of the Board at the Apache Junction Food Bank and I enjoy serving my local community Applications are kept on file for two years Dunng that time,your application will be considered when there is an opening for the Board or Commission for which you have applied As a candidate to a City Board,Commission or Committee,your name,address and telephone number will be available to the media and the public Occasionally requests are received from State and County legislators for recommendations of citizens to serve on State and County commissions.If the City Council recommends your name be submitted,you will be contacted before this action is taken. Please notify the City Clerk's Office at(480)982-8002 if you move or no longer wish to be considered for appointment. If you have a current resume and/or any certificates that may be applicable to your Board,Commission or Committee interest,please attach a copy to this application Mail or deliver your completed application to.City of Apache Junction,300 E Superstition Blvd.. Apache Junction,AZ 851 l9 If appointed to a Board/Commission/Committee,1 understand that one requirement is that I cannot be absent from the City for over 30 days at one time,unless authorized by the Mayor and Cou Applicant's Signature. 1/441s Date I{ /3 7/ Thank you for your interest in the City of Apache Junction Reviewed by. Date. Appointed by Dale. •�= Board or Commission appointed to. • City of Apache Junction • 300 E.Superstition Blvd. • Apache Junction,AZ 85119 ►tP P Phone (480)982-8002 • Fax,(480)982-7018 • www.ajcitv.net • 9 Liza A. Kovach, CPA 2309 S Sell Marcos Di,Apache Junction,AZ 85120 hza992000@a yahoo corn•(480)734-1485 PROFESSIONAL EXPERIENCE Mountain Health&Wellness,Apache Junction,AZ u5/10—Current Non-Profit Integrated Health Care Provider Senior Director of Finance • Supervise,train,mentor,and hire Finance Department staff of 10 • Oversee daily finance operations including A/P,A/R,and billing. • Responsible for preparation of monthly and annual financial statements including balance sheet,income statement and cash flow • Oversee all accounts,ledgers,and reporting systems ensuring compliance with appropriate GAAP standards and regulatory requirements • Maintain internal control and safeguards for receipt of revenue.costs.and program budgets and actual expenditures • Coordinate all audit activity COMSYS,Tempe,AZ 11/06—08/10 IT services company,offices in U S,Puerto Rico,Canada and the U K,2008 revenue S727M Manager-General Ledger d Accounts Payable • Supervise,train,mentor,and lure staff of seven consisting of two GL Accountants,Ai? Supervisor and four A/P Processors • Responsible for month end,quarter end and year end closings and interface with external auditors,including preparation of audit schedules. • Preparation of monthly bank financials.cash flow,DSO and collateral eligibility reports • Preparation of monthly operational flash reporting and detailed SG&A analysis. • Assist with monthly consolidation process and preparation of entity financials. • Review journal entries and account reconciliations for completeness,accuracy and conformance to GAAP,SOX,and company policy • Participated in Peoplesofi upgrade testing and implementation process. Senior Financial Analyst(09/07-08/08) • Conduct monthly analysis of actual results versus plan.forecast,and prior year results. • Preparation of reporting package for Senior Management • Preparation of monthly forecasts and yearly budgets. • Preparation of ad hoc financial modeling and trend analysis Amkor Technology,Inc.,Chandler,AZ 01/05—11/06 hiternational industry leader in Semiconductor Assembly and Test,2006 revenue S2,729M Staff Accountant(08/05 11/06) • Provided support in month-end close processes and other general ledger activities, including preparation of monthly journal entries. • Prepared account reconciliations for cash,accounts receivable,accounts payable.inter- company accounts and various other balance sheet accounts • Maintained fixed assets and related schedules 11 Accounts Payable Coordinator(1/05-7/05) • Processed,coded,and entered all operating expense invoices. • Responded to internal and external requests for payment status and other inquines Kleinfelder,Inc.,Tempe,AZ 06104—01105 Accounts Payable • Processed invoices and expense reports for payment,Oracle online timeshcct administrator;processed client contracts SIN Hard Dollar Corporation,Tempe,AZ 03/03—06/04 Adminisrratiive Assistant • Accounts receivable/payable processing;monthly invoicing;collections;deposit preparation,maintain client licensing information,maintain Salesforce.com database Hufcor,Inc.,Janesville,WI 05100—03/03 Project Technician • Provided customer support to a worldwide network of distributors by venfying accuracy and completeness of orders and maintaining production and shipping schedules EDUCATION Certified Public Accountant September 2007,Arizona CPA License No 14656-E Keller Graduate School,Phoenix,AZ Masters of Accounting and Financial Management.2009 Honors DeVry University,Phoenix,AZ Bachelor of Science.Business Administration.Accounting,200E Stinima Cum Laude COMPUTER SKILLS Peoplesoft,Oracle,Quickbooks,Sage BusinessWorks,CYMA MS Excel,Word,Access,Outlook and Windows 12 RECEIVED 11111 l~,TY CLERK I7Fi'7 2012 JUN 25 AM 7: 50 City of Apache Junction Talent Bank Application CITY Of APACHE JUNCTION Name 4.k'if •U b 1 Dale. 9 (4-' f I Home Address 1 t qS S S . (,/,/a/( 6-er 06611t<runchok I Mailing Address,if different: PO UI( 31B'(D1 . 4'% Z ) S Email Address j a (Qr), d 'c',,,c d,,,a ms , co ill Home Telephone.too /_q q 00 Work Telephone: (,�80-6A q-J too Are you a resident of the Cityof Apache Do you own commercial property in the City of Junction? 5Yes ❑ No Apache Junction? ❑ Yes a No Length of residency in the City of Apache Do you operate a business in Apache Junction? Junction(if applicable)• 4 ti eau 5 [E Yes ❑ No If yes. for how tong r2 /cc/r j Namc&address of business(if applicable) Pad 5 ti n-e65 CO(In 005 Q( (JIa,fter 4T--A17--pA!7,0 If you art-not in business in the City of Apache Junction,please list your occupation,or,if retired, please indicate your former occupation or profession. Are you now serving,or have you ever served.on a City of Apache Junction board or commission? 0 Yes ill No If yes,please list name of board/commission and dates served Board&Commission preference(s):Refer to the last page for a list of Boards&Commissions List your choices in order of preference friUtticipa( Pr/ 1 U (� :jik �� r'II7 4. far Ks f— Rea F.ducatioe and Community Ser�•iee ^ Schools Attended Degree: Year No rlielA ` tJ~;I•ihr r J A 46 e 4 /9 Civic Activities•Service Organizations Office Held Year Begun Year Ended -t3C� PO rr ' r n ff rs er 2O I 0 at?o � � � ( iS ,c �1 Gt� < +y �v wt M S (1 ZU ( r o( rJ 13 Amok Auk Please state why you would like to be appointed to a City Board,Commission or Committee: ) Axku r-Keeirettee i ;bGrl4 nitd J 'ili- e0 v2T( ,..... What do you believe is the key responsibility of Board,Commission or Committee members to.(a)the City Council,(b)the citizens of Apache Junction,(c)other Board,Commission or Committee members? (a) ttfifil//Yb, _O0eitCPNItrrr aj/ta de & an cSves IA ete ei &e4 ; &-rtf 4 W + �t T irirtfi18•cjt !S re1 l Il r Jvc'G f ft� re (c) r f 7`o cunt 1C in Gad/18>aar�Vt nno-f kh GeV' / b d rSrPV¢ Please state the reasons why you foiliyou are qualified to serve on a Board, Commissiopor Cornmittep. Z v^ 0— Skro kdei e (- 46ilt carMuf . ` r f� a 1ehua fb , 4ID Alie- S �dre• Aci tit. 4-e far e G d d ek r-e, Applications are kept on file for two years Diuring that time,your application will be considered when there is an opening for the Board or Commission for which you have applied As a candidate to a City Board,Commission or Committee,your name,address and telephone number will be available to the media and the public Occasionally requests arc received from State and County legislators for recommendations of citizens to serve on State and County commissions If the City Council recommends your name be submitted,you will be contacted before this action is taken. Please notify the City Clerk's Office at(480)982-8002 if you move or no longer wish to be considered for appointment If you have a current resume and/or any certificates that may be applicable to your Board,Commission or Committee interest,please attach a copy to this application Mail or deliver your completed application to City of Apache Junction,300 E Superstition Blvd, AdakApache Junction,AZ 85119. If appointed to a Board/Commission/Committee,I understand that one requirement is that I cannot be absent from the City for over 30 days at one time,unless authorized by the Mayor and Council. Applicant's Signature Date Y ---'li Thank you for your interest in the City of Apache Junction. (1 ,.., Reviewed by; Date. `` v - Appointed by. Date c r c��i Board or Commission appointed to: -r `nr' a cal r,t � City of Apache Junction • 300 E Superstition Blvd • Apache Junction,AZ 85119 x L p "re; Phone (480)982-8002 to Fax (480)982-7018 a www.ajctty.n x set '� Q,o o o O 14 ACli � � 44, Cif of Apache Junction Home qf the Superstition Mountains '9rtz N� M Print TO: City Manager's Office FROM: Shane Kiesow, Public Works Manager DATE: August 20, 2012 Agenda Type : Work Session Agenda Council Priority Focus Area Community Infrastructure TITLE OF AGENDA ITEM PRESENTATION AND DISCUSSION ON THE ANNUAL STREET MAINTENANCE PLAN FOR FISCAL YEAR (FY) 2012- 2013 ACTION REQUESTED: Presentation and Discussion DISCUSSION / BACKGROUND INFORMATION: Staff will present on the planned street maintenance projects for FY 2012-2013 including the elements which influence and change the plan. FISCAL IMPACT: Budgeted Expenditure OPTIONS/ALTERNATIVES: .ECOMMENDATION Presentation and discussion ATTACHMENTS: Click to download Cl Memo to Council Public Works Department 0/ay ei 4,4,4 fie,,,,A,„„ Home of the Superstition Mountains qR ZON August 8, 2012 To. Mayor and City Council Members Through. George Hoffman, City Manager Giao Pham, Interim Public Works Director From Shane Kiesow, Public Works Manager Subject FY 2012-2013 Annual Street Maintenance Plan Presentation will be given on the planned street maintenance projects for Fiscal Year 2012- 2013 Emphasis of the presentation will be given to street maintenance inclusive to street preservation, rehabilitative, and reconstruction projects planned for the upcoming year. The enclosed maps highlight the work planned for 2012-2013 and the projects which still remain for future years Presentation is for informational purposes 575 E Baseline Avenue, Apache Junction, AZ 85119 • Voice (480) 982-1055 • FAX (480) 983-5752 or(480) 982-8005 e 0,acHt Cio of Apache Junction Home qf the Superstition Mountains 4Pizott) Print TO: City Manager's Office FROM: Shane Kiesow, Public Works Manager DATE August 20, 2012 agenda Type : Work Session Agenda Council Priority Focus Area. Public Safety TITLE OF AGENDA ITEM: PRESENTATION AND DISCUSSION ON THE PROCUREMENT OF FLEET VEHICLES FOR THE POLICE DEPARTMENT AND THE PUBLIC WORKS DEPARTMENT IN AN AMOUNT NOT TO EXCEED $211,815 46 ACTION REQUESTED: Presentation and Discussion DISCUSSION / BACKGROUND INFORMATION: Staff requests permission to move forward with the purchase of the budgeted vehicles for the Police and Public Works departments The vehicles would consist of one Ford F-150 Super Crew Pickup, four Ford Utility Police Interceptors and one Ford E-350 Cargo Van The total cost of all vehicles would be $211,815.46. Staff requests authorization to purchase the vehicles through the Cooperative State Contract#ADSPO 12-016662 FISCAL IMPACT: Budgeted Expenditure OPTIONS / ALTERNATIVES RECOMMENDATION: Presentation and discussion ATTACHMENTS: Click to download D Memo to Council Public Woi ks Department u z aty //4/4e4 je4isat:ais Home of the Superstition Mountains qq ZOt v Date August 8, 2012 To Mayor and Members of City Council Through George Hoffman, City Manager Giao Pham, Interim Public Works Director From Shane Kiesow, Public Works Manager Subject. Fleet Vehicle Procurement With the adoption of the Fiscal Year 2012-2013 City operating budget, the following replacement vehicles were identified and budgeted for the Police Department - Four Ford Pursuit Interceptors for the Patrol Division (totaling $157,714 64) - One Ford E-350 Cargo Van for retrofit as a prisoner transport (totaling $27,660.49) Also the following for Public Works' Street Division - Ford F-150 Super Crew Pickup (totaling $26,440 33) Staff would like City Council to give consideration for approval to purchase which would total $211,815 46 including tax. The recommended purchase would be through the cooperative State Contract#ADSPO 12-016662 This would be planned for the September 4th Regular Session consent item for approval. 575 E Baseline Avenue, Apache Junction, AZ 85119 • Voice (480) 982-1055 • FAX (480) 983-5752 or(480) 982-8005 tom; Q C:O ofApache Juncrion 2 Nome of the ,Superstition MOuntains arPlloK Print TO: City Manager's Office FROM: Matt Busby, Assistant to the City Manager DATE: August 20, 2012 Agenda Type . Work Session Agenda Council Priority Focus Area: TITLE OF AGENDA ITEM: PRESENTATION AND DISCUSSION ON THE FISCAL YEAR (FY) 2012-2013 COUNCIL WORK PLAN ACTION REQUESTED: Presentation and Discussion DISCUSSION / BACKGROUND INFORMATION: At the beginning of each fiscal year the city council adopts a legislative work plan. The legislative work plan identifies priority and focus items that may require legislative action by the council City council reviewed the first draft at the August 7, 2012 Regular Session. FISCAL IMPACT: OPTIONS/ ALTERNATIVES: ECOMMENDATION: ATTACHMENTS: Click to download L) draft#2 AO 40111b, City Council Legislative Work Plan Fiscal Year 2012-2013 DEVELOPMENT OF COMMUNITY 1. Comprehensive Zoning Code Update This update will be a significant policy document for the community and will be a major in-house project for the department, at current staffing levels, it will likely take a year and a half to complete. The project is approximately 50%complete with the Planning and Zoning Commission Staff estimates the first City Council review will be in June 2013. This item was carried forward from the FY 11/12 legislative work plan 2 Comprehensive Development Fee Update > °t°� The State Legislature has changed the law for development fees. The city will need to hire professional consultants to prepare the development fee study, infrastructure improvement plan and fee study in accordance with those changes This item was carried forward from the FY 11/12 legislative work plan 3. Portalis Planning This project has been on the council's work program for several years. There is a possibility that the state may wish to proceed ahead with the City's Planning processes within the next year This item was carried forward from the FY 11/12 legislative work plan. 4. Superstition Vistas The Superstition Vistas project area covers 275 square miles of undeveloped Arizona state trust land on the eastern edge of Phoenix. City Council is interested in actively tracking the progress of the long term project and providing input to stakeholders at the state,county, and others This item was carried forward from the FY 11/12 legislative work plan. 5 GIS Database Update The City has hired a geographic information system (GIS) consultant to update the city GIS property Ado database, create an Intranet GIS application for internal staff use and then create an Internet GIS application for the public This update will improve access to property information and mapping related to zoning, utilities, lot size, infrastructure, structure size, air photos, ownership, addresses, and other important land use elements. The Council may need to review and direct GIS policy regarding GIS use and funding. 6 Landfill Closure Ordinance Amendment City ordinance requires the owner of the landfill to work with the City on a closure plan Amendments to the ordinance are needed to clarify and define the City's interests regarding the landfill post-closure 7. Odor Easement Ordinance In order to save significant dollars in a land purchase for an odor easement required by ADEQ, the Superstition Mountain Community Facilities District (SMCFD) Is proposing that the city adopt an ordinance regarding reducing the size of a required odor easement to satisfy ADEQ requirements This is assist in preparing for the eventual development of state trust land near and around the SMCFD property 8 Villagio Development Agreement Staff will bring to city council for review and possible approval of a development agreement associated with the Villagio residential development near 16`h Avenue and Delaware .�. 9 Apache Palms Development Agreement Staff will bring to city council for review and possible approval of a development agreement associated with the Apache Palms residential development near Winchester Road and Broadway Avenue COMMUNITY INFRASTRUCTURE 10 North Apache Trail Improvements—Phase 2 Consider an award of contract for the construction of improvements to North Apache Trail Phase 2. 11 Street and Transportation Strategic Plan Develop a strategic five to ten year for the city's transportation network This item was carried forward from the FY 11/12 legislative work plan 12. Alternative Street Funding Collections to the Highway Users Revenue Fund continue to decline and maintenance needs for city streets continue to increase. Council and staff will seek out new ways to preserve vital city infrastructure Findings will be incorporated into the "Street and Transportation Strategic Plan" described in item 11 above. This item was carried forward from the FY 11/12 legislative work plan. 13 Annual Street Maintenance Plan Consider the planned street maintenance and construction projects for the FY 12/13 This is an annual work plan item. 14 Preventive Maintenance Street Projects Consider an award of contract for slurry seal projects as per FY 12/13 Annual Street Maintenance Plan This is an annual work plan item 15. Rehabilitative Maintenance Street Projects Consider an award of contract for asphalt concrete overlay projects as per FY 12/13 Annual Street Maintenance Plan This is an annual work plan item 16. Procurement of Fleet/HURF Vehicles Consider an award for the procurement of city fleet vehicles and equipment. This is an annual work plan item 2 ,... .A..0. 17. Engineering Standards and Public Works Fees Consideration of updates to the existing engineering guidelines and public works fees This item was carried forward from the FY 11/12 legislative work plan. 18 Superstition Mountain Community Facilities District Intergovernmental Agreement(IGA) Consider a potential IGA between the City and Superstition Mountain Community Facilities District This item was carried forward from the FY 11/12 legislative work plan ....... 19 Apache Junction Fire District Intergovernmental Agreement(IGA) Consider changes and updates to the existing IGA between the City of Apache Junction and the Apache Junction Fire District(AJFD) A new addition to the IGA would include the maintenance of EVP on ADOT signals outside the city but within the AJFD This item was carried forward from the FY 11/12 legislative work plan 20. School District Intergovernmental Agreement(IGA) The school district has indicated interest in modifying the existing IGA relating to facility use and maintenance.This project would involve significant staff work by the district and city The city council and school board would ultimately approve modifications to the IGA This item was carried forward from the FY 11/12 legislative work plan 21 Community Garden If requested, consider means to assist in the formation of a community garden This item was carried forward from the FY 11/12 legislative work plan 22 Dog Park A location and plan for a dog park has already been accepted by City Council but no funding source has been identified. Direct staff to research and identify alternative funding sources to build this park This item was carried forward from the FY 11/12 legislative work plan. .r PUBLIC SAFETY 23 Emergency Operations Planning and Practice Review, practice, and improve the City's planning and preparedness for community emergencies This is an annual work plan item 24 Pawn Shop Ordinance Change Staff is recommending and ordinance change to require pawn shops to utilize an online process to require that all transactions be available by computer to assist the Police Department in their investigations 3 THE CITY: INTERNAL ISSUES 25. Recommendation to Council for Revised Labor Market With the 2010 census complete, staff recommends that the city council review the current city labor market and discuss possible changes to improve our gauge of the labor market. This item was carried forward from the FY 11/12 legislative work plan 26 Review Employee Class and Compensation with Labor Market Cities To remain competitive in the labor market,city council has historically requested staff periodically compare employee class and compensation with labor market cities. It has been approximately 5 years since the last review This item was carried forward from the FY 11/12 legislative work plan 27 Investment Debt Management Policy The city's financial advisor has counseled that the city adopt an Investment and Debt Management Policy Doing such will assist city staff in the management of their fiduciary duties. This item was carried forward from the FY 11/12 legislative work plan. 28 Non-sufficient Funds City Code Amendment To establish uniformity among departments regarding penalties associated with bounced checks of customers, staff is proposing that an amendment to the city code regarding this issue be reviewed and adopted by the city council. 29. League Resolutions Each year the city council has the opportunity to submit or cosponsor resolutions to the League of Arizona Cities and Towns Resolutions Committee This is an annual work plan item 30 City Tax Code Research and possible consideration of amending the city tax code regarding a city use tax This item was carried forward from the FY 11/12 legislative work plan 31 Best Value Procurement Members of the City Council expressed interest in researching and possible consideration of amending the city purchasing code to allow for awarding bids according to"best value" instead of strictly lowest bid. This item was carried forward from the FY 11/12 legislative work plan 32 Water District Incorporation Some members of the city council expressed interest in researching, discussing,and possible consideration of making the Water District a city owned utility. This item was carried forward from the FISCAL YEAR 11/12 legislative work plan 33 Sewer District Oversight Some members of the city council expressed interest in researching, discussing, and possible consideration of increasing oversight of the Superstition Mountain Community Facilities District 4 34. Annual Budget Council will consider the FY 12/13 annual budget This is an annual work plan item. 35. Park Naming Policy Some members of the city council expressed interest in researching, discussing, and possible consideration of a change to the current Parks Naming Policy 36 Code of Apache Junction Council requested that staff research how to better inform citizens of services provided in the community(i e water, sewer,fire, etc)and applicable codes and ordinances for residential properties. The desired outcome was communicated to be a single location or pamphlet that would act as a resource for residents. This item was carried forward from the FY 11/12 legislative work plan 37 Communications Plan Staff will bring forward to the city council a revised Communications Strategy ECONOMIC DEVELOPMENT 38 Apache Junction Visitor Center Contract Renewal Annually the city council reviews and considers the continuation of the visitor center services conducted by the Apache Junction Chamber of Commerce This is an annual work plan item. 39. Greater Phoenix Economic Council(GPEC)Contract Renewal Annually the city council reviews and considers the city's participation in the GPEC, consider the return on investment and hear of GPEC's plans for the coming year, prior to making a decision on contract renewal This is an annual work plan item 40 Shop Local Discuss current shop local program and research potential opportunities in expanding the program This item was carried forward from the FY 11/12 legislative work plan 41. Downtown Events Research and discuss opportunities to facilitate bringing additional events into the downtown This item was carried forward from the FY 11/12 legislative work plan. 42 Special Event Process The current process for staff review and approval of special events in the downtown has been reviewed and input given from the community for improving the process Staff will bring forward recommendations to city council for possible approval 5 43 Phoenix-Mesa Gateway Board Some members of the city council expressed interest in discussing the city's participation or continued non-participation on the Phoenix-Mesa Gateway Airport Board 44 Downtown Policies Numerous polices need to be addressed by the city council according to the Downtown Redevelopment and Implementation Strategy adopted on September 21, 2010, including: 1. North Apache Trail Improvements—consider award and contract for Phase II (on-street parking, sidewalks) 2. Downtown Events—Consider changes that will encourage more events by simplifying process and/or requirements 3. Business Improvement District—Funding option to continue investments into downtown 4 Funding tourism—Dedicating a portion of the City's Transient Lodging Tax for tourism 5. Public Art—Process and funding of 6 Redevelopment Area—Creating the ATRA and rescinding the MRA 7. Commercial Rehab Guidelines—Opportunities to apply grant funds toward commercial rehab 8 City Toolkit—Update to be reflective of what is actually available 9. Infill Incentive District—Update to be reflective of actual incentives 6 City Council Legislative Work Plan Fiscal Year 2012-2013 DEVELOPMENT OF COMMUNITY 1 Comprehensive Zoning Code Update This major/comprehensive update to the City's 1985 vintage Zoning Code will be a major in-house project for the department, at current staffing levels, it will likely take a year and a half to complete The updated Zoning Code will include, among other things, unique land-use provisions for certain character districts, such as the proposed Rural Western Lifestyle District.The project is approximately 50%complete with the Planning and Zoning Commission. Staff estimates the first City Council review will be in June 2013 This item was carried forward from the FY 11/12 legislative work plan 2 Create Regulatory Information Sources Staff will provide better public access and understanding of applicable codes and ordinances (e g brochures, web, social media, etc) For example, if the Council adopts a Rural Western Lifestyle District as part of the evolving Zoning Code update, staff will create various public communication options to inform the public about this specific initiative 3 Comprehensive Development Fee Update The State Legislature has changed the law for development fees The city will need to hire professional consultants to prepare the development fee study, infrastructure improvement plan and fee study in accordance with those changes This item was carried forward from the FY 11/12 legislative work plan 4 Portal's Planning This project has been on the council's work program for several years There is a possibility that the state may wish to proceed ahead with the City's Planning processes within the next year. This item was carried forward from the FY 11/12 legislative work plan S. Superstition Vistas The Superstition Vistas project area covers 275 square miles of undeveloped Arizona state trust land on the eastern edge of Phoenix. City Council is interested in actively tracking the progress of the long term project and providing input to stakeholders at the state, county, and others This item was carried forward from the FY 11/12 legislative work plan 6 GIS Database Update The City has hired a geographic information system (GIS) consultant to update the city GIS property database, create an Intranet GIS application for internal staff use and then create an Internet GIS application for the public This update will improve access to property information and mapping related to zoning, utilities, lot size, infrastructure, structure size, air photos, ownership, addresses, and other important land use elements The Council may need to review and direct GIS policy regarding GIS use and funding. 7. Landfill Closure Ordinance Amendment City ordinance requires the owner of the landfill to work with the City on a closure plan Amendments to the ordinance are needed to clarify and define the City's interests regarding the landfill post-closure 8 Odor Easement Ordinance In order to save significant dollars in a land purchase for an odor easement required by ADEQ, the Superstition Mountain Community Facilities District (SMCFD) is proposing that the city adopt an ordinance regarding reducing the size of a required odor easement to satisfy ADEQ requirements This is assist in preparing for the eventual development of state trust land near and around the SMCFD property 9 Villagio Development Agreement Staff will bring to city council for review and possible approval of a development agreement associated with the Villagio residential development near 16th Avenue and Delaware 10 Apache Palms Development Agreement Staff will bring to city council for review and possible approval of a development agreement associated with the Apache Palms residential development near Winchester Road and Broadway Avenue COMMUNITY INFRASTRUCTURE 11 North Apache Trail Improvements—Phase 2 Consider an award of contract for the construction of improvements to North Apache Trail Phase 2 12 Street and Transportation Strategic Plan Develop a strategic five to ten year for the city's transportation network This item was carried forward from the FY 11/12 legislative work plan. 13 Alternative Street Funding Collections to the Highway Users Revenue Fund continue to decline and maintenance needs for city streets continue to increase. Council and staff will seek out new ways to preserve vital city infrastructure Findings will be incorporated into the "Street and Transportation Strategic Plan" described in item 11 above This item was carried forward from the FY 11/12 legislative work plan 14. Annual Street Maintenance Plan Consider the planned street maintenance and construction projects for the FY 12/13 This is an annual work plan item 15 Preventive Maintenance Street Projects Consider an award of contract for slurry seal projects as per FY 12/13 Annual Street Maintenance Plan This is an annual work plan item. 2 ' e! r. 16 Rehabilitative Maintenance Street Projects Consider an award of contract for asphalt concrete overlay projects as per FY 12/13 Annual Street Maintenance Plan. This is an annual work plan item 17. Procurement of Fleet/HURF Vehicles Consider an award for the procurement of city fleet vehicles and equipment This is an annual work plan item. 18 Engineering Standards and Public Works Fees Consideration of updates to the existing engineering guidelines and public works fees This item was carried forward from the FY 11/12 legislative work plan 19 Superstition Mountain Community Facilities District Intergovernmental Agreement(IGA) Consider a potential IGA between the City and Superstition Mountain Community Facilities District This item was carried forward from the FY 11/12 legislative work plan. 20 Apache Junction Fire District Intergovernmental Agreement(IGA). Consider changes and updates to the existing IGA between the City of Apache Junction and the Apache Junction Fire District (AJFD) A new addition to the IGA would include the maintenance of EVP on ADOT signals outside the city but within the AJFD This item was carried forward from the FY 11/12 legislative work plan 21 School District Intergovernmental Agreement(IGA) The school district has indicated interest in modifying the existing IGA relating to facility use and maintenance This project would involve significant staff work by the district and city The city council and school board would ultimately approve modifications to the IGA This item was carried forward from the FY 11/12 legislative work plan 22 Community Garden If requested, consider means to assist in the formation of a community garden This item was carried forward from the FY 11/12 legislative work plan 23 Dog Park A location and plan for a dog park has already been accepted by City Council but no funding source has been identified. Direct staff to research and identify alternative funding sources to build this park This item was carried forward from the FY 11/12 legislative work plan PUBLIC SAFETY 24. Emergency Operations Planning and Practice Review, practice, and improve the City's planning and preparedness for community emergencies This is an annual work plan item 3 • 25 Pawn Shop Ordinance Change Staff is recommending and ordinance change to require pawn shops to utilize an online process to require that all transactions be available by computer to assist the Police Department in their investigations THE CITY: INTERNAL ISSUES 26 Recommendation to Council for Revised Labor Market With the 2010 census complete, staff recommends that the city council review the current city labor market and discuss possible changes to improve our gauge of the labor market This item was carried forward from the FY 11/12 legislative work plan 27 Review Employee Class and Compensation with Labor Market Cities To remain competitive in the labor market, city council has historically requested staff periodically compare employee class and compensation with labor market cities It has been approximately 5 years since the last review This item was carried forward from the FY 11/12 legislative work plan 28 Investment Debt Management Policy The city's financial advisor has counseled that the city adopt an Investment and Debt Management Policy Doing such will assist city staff in the management of their fiduciary duties This item was carried forward from the FY 11/12 legislative work plan 29 Non-sufficient Funds City Code Amendment To establish uniformity among departments regarding penalties associated with bounced checks of customers, staff is proposing that an amendment to the city code regarding this issue be reviewed and adopted by the city council. 30 League Resolutions Each year the city council has the opportunity to submit or cosponsor resolutions to the League of Arizona Cities and Towns Resolutions Committee. This is an annual work plan item 31 City Tax Code Research and possible consideration of amending the city tax code regarding a city use tax This item was carried forward from the FY 11/12 legislative work plan 32. Best Value Procurement Members of the City Council expressed interest in researching and possible consideration of amending the city purchasing code to allow for awarding bids according to "best value" instead of strictly lowest bid. This item was carried forward from the FY 11/12 legislative work plan 4 33 Water District Incorporation Some members of the city council expressed interest in researching, discussing, and possible consideration of making the Water District a city owned utility. This item was carried forward from the FISCAL YEAR 11/12 legislative work plan. 34. Sewer District Oversight Some members of the city council expressed interest in researching, discussing, and possible consideration of increasing oversight of the Superstition Mountain Community Facilities District 35. Annual Budget Council will consider the FY 12/13 annual budget This is an annual work plan item 36 Park Naming Policy Some members of the city council expressed interest in researching, discussing, and possible consideration of a change to the current Parks Naming Policy 37 Communications Plan Staff will bring forward to the city council a revised Communications Strategy ECONOMIC DEVELOPMENT 38. Apache Junction Visitor Center Contract Renewal Annually the city council reviews and considers the continuation of the visitor center services conducted by the Apache Junction Chamber of Commerce This is an annual work plan item 39. Greater Phoenix Economic Council(GPEC)Contract Renewal Annually the city council reviews and considers the city's participation in the GPEC, consider the return on investment and hear of GPEC's plans for the coming year, prior to making a decision on contract renewal This is an annual work plan item 40 Shop Local Discuss current shop local program and research potential opportunities in expanding the program This item was carried forward from the FY 11/12 legislative work plan 41 Downtown Events Research and discuss opportunities to facilitate bringing additional events into the downtown. This item was carried forward from the FY 11/12 legislative work plan 42. Special Event Process The current process for staff review and approval of special events in the downtown has been reviewed and input given from the community for improving the process Staff will bring forward recommendations to city council for possible approval. 5 43. Phoenix-Mesa Gateway Board Some members of the city council expressed interest in discussing the city's participation or continued non-participation on the Phoenix-Mesa Gateway Airport Board. 44. Downtown Policies Numerous polices need to be addressed by the city council according to the Downtown Redevelopment and Implementation Strategy adopted on September 21, 2010, including 1 North Apache Trail Improvements—consider award and contract for Phase II (on-street parking, sidewalks) 2 Downtown Events—Consider changes that will encourage more events by simplifying process and/or requirements 3 Business Improvement District—Funding option to continue investments into downtown 4 Funding tourism—Dedicating a portion of the City's Transient Lodging Tax for tourism 5 Public Art—Process and funding of 6 Redevelopment Area—Creating the ATRA and rescinding the MRA 7 Commercial Rehab Guidelines—Opportunities to apply grant funds toward commercial rehab 8 City Toolkit—Update to be reflective of what is actually available 9 Infill Incentive District—Update to be reflective of actual incentives 6 �,pACJi �� ••• City of Apache junction Home of the Superstition Mountains •tzo' ( t' Y, ) ), Print V r/ TO: City Manager's Office V0p? FROM: Councilmember Jeff Serdy V 1 DATE. August 20, 2012 ( Agenda Type . Work Session Agenda Council Priority Focus Area. TITLE OF AGENDA ITEM: DISCUSSION REGARDING THE SUPERSTITION MOUNTAIN COMMUNITIES FACILITY DISTRICT(SMCFD) NO 1 OPERATIONS AND ITS GOVERNMENTAL RELATIONSHIP WITH THE CITY OF APACHE JUNCTION. ACTION REQUESTED. DISCUSSION / BACKGROUND INFORMATION: Mayor and council have received several complaints from rate payers and former members of the SMCFD and wish to discuss the topic FISCAL IMPACT: OPTIONS/ALTERNATIVES: Amft'ECOMMENDATION: ATTACHMENTS: Click to download No Attachments Available *p Acid 4 .••, yam= CZ' of Apache Junction Home of the Superstition Mountains �C ' PrintifyiY-2 7 TO: City Manager's Office figf FROM: Janine Solley, Business Advocate DATE: August 20, 2012 Agenda Type : Work Session Agenda Council Priority Focus Area: Community Development TITLE OF AGENDA ITEM: PRESENTATION AND DISCUSSION ON PUBLIC ART ACTION REQUESTED: Presentation and Discussion DISCUSSION / BACKGROUND INFORMATION: At the March 20, 2012 City Council meeting, council directed staff on two items related to public art. The first was to query the art community regarding their interest in taking on future projects and raising funds for art Secondly, council directed staff to begin the median enhancement public art project by moving forward with the first piece of public art, and chose the City Parks & Recreation designed javalena iron art to be fabricated and placed on one of the pedestals in the median. Staff is prepared to give council an update on these two items. FISCAL IMPACT: OPTIONS/ALTERNATIVES: RECOMMENDATION: ATTACHMENTS: Click to download CI Staff Memo l - _ ..k -- DATE. August 9, 2012 MEMORANDUM TO The Honorable Mayor and City Councilmembers MEMORANDUM THROUGH George Hoffman, City Manager Steve Filipowicz, Economic Development Director MEMORANDUM FROM Janine Solley, Business Advocate SUBJECT: Public Art Direction to Staff After a number of public discussions related to the public art projects within the median on Old West Highway, Council provided direction to staff at their March 20, 2012 meeting Direction to staff consisted of two separate items 1 Query the art community to discover the interest in taking on projects for future median artwork and raising funds themselves for those projects, 2 Begin the median project using the partial grant funding awarded to the City by the Fort McDowell Yavapai Nation and start with the Parks & Recreation designed piece of the iron art javalena, to be placed on the pedestal of Nick Blake's choice Staff will provide Council with an update on these two items Off' 1,7ACH ✓y� a Ci s o f Apache junction 2 Home of the .S'uper rtition Iv!ountams Print TO City Manager's Office FROM: Brad Steinke, Director of Development Services DATE: August 20, 2012 Agenda Type : Work Session Agenda Council Priority Focus Area: Community Development TITLE OF AGENDA ITEM: DISCUSSION OF RECENT TEMPORARY USE PERMIT ISSUES SUCH AS, BUT NOT LIMITED TO THOSE, ASSOCIATED WITH THE JULY 4TH FIREWORKS ACTION REQUESTED: Presentation and Discussion DISCUSSION / BACKGROUND INFORMATION: Staff will present the status of recent temporary use permits for city council review and discussion FISCAL IMPACT: Budgetary Approval Not Required OPTIONS / ALTERNATIVES: Zoning Ordinance Requirement RECOMMENDATION. ,presentation and discussion only ATTACHMENTS: Click to download D Cover Memo V' p�HE✓ U0 y�Z City of Apache Junction 4„ _.oNP Development Services Department To Mayor and City Council From Brad Steinke,Director of Development Services Date• July 26, 2012 RE: Status Update on Temporary Uses City Council members recently requested that staff return for a follow-up discussion regarding the issues, if any,with permitting temporary use fireworks in the City As you may know, staff issued temporary use permits for 3 temporary fireworks sales locations during the July 4th time period. All 3 operations were approved for a tent,generator and cargo container for storage of inventory Additionally, all the facilities were subject to the Fire District's review for state law compliance and safety My understanding was that no real problems occurred with these operations, except for placement of an illegal off-site sign and pennant streamers in the right-of-way These violations were quickly taken care of by staff and the applicant If the Council has issues with the aesthetics, signage, cargo container storage or placement of the tents and equipment,please be prepared to discuss these matters so that we can determine if the temporary use regulations in the Zoning Code need to be amended 300 E Superstition Boulevard • Apache Junction,AZ 85119 • Ph (480)474-5082 •Fax(480)982-7010 k Cio of Apache Juncuon Home of the Superstition Mountains 4#1zoNt• Print TO: City Manager's Office FROM: Kathy Connelly, City Clerk DATE: August 20, 2012 kgenda Type : Work Session Agenda Council Priority Focus Area: Communication/Outreach TITLE OF AGENDA ITEM. DISCUSSION ON FUNDING AND PROFESSIONAL SERVICES AGREEMENT FOR THE RIDE CHOICE PROGRAM FOR FISCAL YEAR (FY) 2012-2013 IN AN,AMQUNT NOT TO EXCEED $26,432.00. ACTION REQUESTED: Presentation and Discussion DISCUSSION/ BACKGROUND INFORMATION: The Ride Choice program provides transportation services for elderly city residents (60 or older) and disabled adult city residents (18 years or older). Proposed funding for FY 2012-2013 is $26,432 00 FISCAL IMPACT: Budgeted Expenditure OPTIONS/ALTERNATIVES: —'ECOMMENDATION: ATTACHMENTS: Click to download O cover memo CI proposal 0 2011 agreement AUGUST 7, 2012 MEMORANDUM TO HONORABLE MAYOR AND CITY COUNCIL MEMBERS THROUGH: GEORGE R HOFFMAN, CITY MANAGER FROM KATHLEEN CONNELLY, CITY CLERK 0, SUBJECT AGENDA ITEM FOR AUGUST 20, 2012 WORK SESSION AND SEPTEMBER 4. 2012 REGULAR MEETING — RIDE CHOICE AGREEMENT Since 2003, the city has provided transportation funding for elderly city residents 60 years of age and older and disabled adult city residents (18 years of age and older) The program, initially known as Enabling Transportation,started operation in January 2004 with a funding level of S11,500. For fiscal years 2004, 2005 and 2006, funding was in the amount of $30,000, $33,960 in FY 2007 and $33,040 for FY 2008 Even though other service providers experienced a 20% reduction in FY 08-09, this program escaped that cutback by one meeting For FY 09-10. FY 10-11 and FY 11-12, the program did receive the 20% reduction and was funded in the amount of$26,432 00. The recommendation for FY 12-13 is to continue to provide funding in the amount of $26,432 The funding will provide mileage reimbursement for 30,000 miles at 440 per mile up to a maximum of 200 miles per month per person The additional amount will cover staff support to monitor the program, marketing and brochures and normal office costs This agreement will be placed on your consent agenda for the September 4 meeting Please contact me if you have any questions NOWEAST VALLEY ADULT" RESOURCES Oppena,w.u to Conn►n Can.ban o.4 Ce..fog Fad,0.4., Choice Apache Junction RIDE Choice City of Apache Junction FY 2012-2013 INTRODUCTION The Ride Choice service began in January 2004 as an alternative transportation service(mileage reimbursement) The City of Apache Junction has continued to support this service by approving$30,000 for first two fiscal years and approving$33,960 for FY 2007/2008 and $33,040 00 for FY 2008/09 Due to City of Apache Junction funding restrictions a 20%reduction for FY 2009/10 made the allocation$26,432 A level allocation has been maintained over the last two years of$26,432 The FY 2012/13 request remains level at$26,432 Ride Choice Benefits to permanent Apache Junction Residents 1 The mileage reimbursement incentive will be utilized to encourage volunteer drivers to provide transportation for persons who have difficulty utilizing existing transportation systems. The utilization of this reimbursement incentive is for the elderly(60 years and over)and disabled adults(18 years and over)of the community The incentive will provide reimbursement to the enrollee at a rate of$44 per mile Participants' reimbursement shall be limited to a monthly maximum amount of 200 miles The trip purpose for clients is not restricted, but primary destinations are Apache Junction Active Adult Center, medical appointments,grocery shopping, personal errands, banking,religious activities and volunteer work I ink 2 East Valley Adult Resources will be responsible for participant certification reimbursement distribution. East Valley Adult Resources staff will meet with social service providers who work with disabled adults and provide presentations to groups representing the disabled community to explain the service and how it is accessed Information materials in the appropriate format will be developed in order to promote the service to disabled individuals 3 Staff support services will include,but not be limited to participant certification,travel verification, reimbursement request authorization,Coupon dispersal and payment distribution East Valley Adult Resources will be responsible for all accounting and related record keeping 4 Marketing efforts shall include the development of promotional items,displays and marketing campaigns to current clients and potential clients to promote program usage 1 Ride Choice Budget Projections FY 2-12-13 Mileage Reimbursement Item Expenses Justification Reimbursement $13,200.00 .44 per mile@30,000 miles Staff support $12,480 00 $20.00 per hour@624 hours r Printing, postage,telephone $600.00 $50 per month Marketing $152.00 Brochures,flyers posters, etc Total $26,432.00 2 Ask All Ilk PROFESSIONAL SERVICES AGREEMENT WITH EAST VALLEY ADULT RESOURCES, INC. FOR MILEAGE REIMBURSEMENT INCENTIVE PROGRAM ("RIDE CHOICE") THIS AGREEMENT is made and entered into this/V day of/4 2011, by and between the CITY OF APACHE JUNCTION, ARIZONA, an Arizona municipal corporation ("City") and EAST VALLEY ADULT RESOURCES, INC., a 501(c)(3) non-profit corporation ("Contractor") for the project entitled "Mileage Reimbursement Incentive Program" (also known as "Ride Choice"). WHEREAS, in previous Town Hall meetings with citizens, transportation was identified as an important issue within the City of Apache Junction; and WHEREAS, the City has historically assisted the elderly and disabled in their transportation needs as a public service; and WHEREAS, Arizona Revised Statutes Annotated ("A.R.S.") § 9-500.11(A) allows the City to appropriate and spend public monies for and in connection with economic development activities; and WHEREAS, A.R.S. § 9-500.11(c) defines "economic development activities" to include any project assistance, undertaking, program or study that the City Council finds and determines to improve and enhance the economic welfare of the inhabitants of the City; and WHEREAS, the City finds that assisting the elderly and disabled in their transportation needs is an important and valuable service which enhances the economic welfare of inhabitants in the City; and WHEREAS, an objective of the 1999 General Plan Circulation Element is to provide alternative transportation opportunities by providing low cost transportation for the elderly; and WHEREAS, Contractor's Ride Choice program is a mileage reimbursement program that was initiated in the City of Mesa in 1999; and WHEREAS, in 2003, the Apache Junction Mayor and City Council approved Eleven Thousand Five Hundred Dollars ($11,500.00) for the planning and initial implementation of the Enabling Transportation ("ET ') Program for Fiscal Year 2003-2004; and WHEREAS, service began in January 2004 in the City of Apache Junction for the elderly; and 1 WHEREAS, in August 2004, September 2005, and September 2006 the Apache Junction Mayor and City Council approved $30,000 for the continuation of the ET Program, now renamed as the "Ride Choice" Program. In 2007, the Mayor and City Council budgeted $33,960; in 2008 budgeted $33,040; and in 2009 and 2010 budgeted $26,432 respectively for the Ride Choice Program. NOW, THEREFORE, City agrees to retain and does hereby retain Contractor and Contractor agrees to provide the services required according to the terms and conditions and for the consideration set forth below: 1 CONTRACTOR'S DUTIES: Contractor agrees to perform the following professional services in connection with the Project: A. In General: Contractor will facilitate the Ride Choice to encourage drivers to provide transportation for persons who have difficulty utilizing existing transportation systems The utilization of this reimbursement incentive is for the elderly (sixty (60) years old and over) and disabled adults (18 years of age and older), all of whom shall be residents of the City of Apache Junction. Trip purposes are restricted to the following primary destinations except for political activities excluding voting: Apache Junction Active Adult Center and Multigenerational Centers; medical appointments; grocery shopping; personal errands; banking; and volunteer work. The incentive will provide reimbursement to enrollees (drivers) at a rate of forty- four cents ($0 44) per mile. Participants' reimbursement shall be limited to a monthly maximum of two hundred (200) miles. 8. CertiticationlMarketinq: Contractor will be responsible for participant certification and reimbursement distribution. Contractor staff will meet with social service providers who work with disabled adults and provide presentations to groups representing the disabled community to explain the service and how it is accessed. Information materials in the appropriate format will be developed in order to promote the service to disabled individuals. Marketing efforts shall include the development of promotional items, displays and marketing campaigns to current clients and potential clients to promote program usage. 2 C. Staff Support: Staff support shall include but not be limited to: participant certification, travel verification, reimbursement request authorization, Coupon dispersal and payment distribution. Contractor will be responsible for all accounting and related record keeping. 2. COMPENSATION: The Contractor shall be reimbursed for its reasonable costs in performing the services in an amount not exceed Twenty- Six Thousand Four Hundred Thirty-Two Dollars ($26,432) for the period of July 1, 2011 through June 30, 2012 as broken down more specifically In Section 4 below. To receive payment, Contractor shall present to the City accurate and properly itemized invoices. Such invoices shall be presented monthly. All payments made to the Contractor under this Agreement are conditioned upon the City receiving the funds projected to be available for expenditure hereunder. The City shall not be liable for any purchases or contracts entered into by the Contractor in anticipation of receiving payments under this Agreement. 3. TERM: This Agreement shall be effective beginning July 1, 2011 through June 30, 2012, and shall be subject to annual renewals as negotiated by the parties. 4. CONTRACTOR'S BILLING: Contractor shall bill City with quarterly invoices within the budgeted amounts set forth below. City shall pay such billings within thirty (30) calendar days upon being presented acceptable invoices. Budget Request r, FY 2011-2012 Item Maximum Reimbursement Amount 1) Reimbursement $14,080.00 2) Staff support $12,000.00 3) Printing, postage, telephone. $ 300.00 Average $25.00 per month 4) Marketing and Brochures, etc. $ 52.00 Total $26,432.00 5. CONTRACTOR'S STANDARD OF PERFORMANCE: While performing the services, Contractor shall exercise the reasonable professional care and skill customarily exercised by reputable members of Contractor's profession practicing in the Phoenix Metropolitan Area, and shall use reasonable diligence and best judgment while exercising its professional skill and expertise. 3 Consultant shall be responsible for all errors and omissions Contractor commits in the performance of this Agreement. 6. NOTICES: Ail notices to the other party required under this Agreement shall be in writing and sent by first class certified mail, postage prepaid, return receipt requested, addressed to the following personnel: If to City: City Clerk City of Apache Junction 300 E. Superstition Blvd. Apache Junction, AZ 85119 If to Contractor: Daniel H. Taylor Executive Director 45 W. University Drive Suite A Mesa, AZ 85201-5831 7 TERMINATION: This Agreement may be terminated by either party upon fifteen (15) calendar days written notice. If this Agreement is terminated, Contractor shall be paid for all uncontested services performed to the date of receipt of such termination notice. 8. SUBCONTRACTORS: The duties under this agreement cannot be subcontracted in any form. 9. RECORDS AND EXPENSES: Records of Contractor's labor, payroll, and other costs pertaining to this Agreement shall be kept on a generally recognized accounting basis and made available to City for inspection on request. Contractor shall maintain records for a period of at least two (2) years after termination of this Agreement, and shall make such records available during that retention period for examination or audit by City personnel during regular business hours. Contractor shall maintain financial records which enable the City to determine whether funds provided under this Agreement are being expended according to the budget supporting City funds as set forth in Section 4 of this Agreement. The City may also request Contractor to provide an accounting of expenses to be supplied to City within thirty (30) calendar days after the City makes such request. Should the City determine that Contractor has violated the budget limitations, the City may at its sole discretion terminate this Agreement pursuant to Section 7 above. 10. INSURANCE: The Contractor, at its own expense, shall purchase and maintain the herein stipulated minimum insurance with companies duly licensed, possessing a current A.M. Best, Inc. Rating of B++6, or approved unlicensed in the State of Arizona with policies and forms satisfactory to City. 4 All insurance required herein shall be maintained in full force and effect until all work or service required to be performed under the terms of the Agreement is satisfactorily completed and formally accepted; failure to do so may, at the sole discretion of City,constitute a material breach of this Agreement. The Contractor's insurance shall be primary insurance as respects the City, and any insurance or self-insurance maintained by City shall not contribute to it. Any failure to comply with the claim reporting provisions of the insurance policies or any breach of an insurance policy warranty shall not affect coverage afforded under the insurance policies to protect City. The insurance policies, except Workers' Compensation, shall contain a waiver of transfer rights of recovery (subrogation) against City, its agents, officers, officials and employees for any claims arising out of Contractor's acts, errors, mistakes, omissions, work or service. The insurance policies may provide coverage which contains deductibles or self- insured retentions. Such deductible and/or self-insured retentions shall not be applicable with respect to the coverage provided to City under such policies. The Contractor shall be solely responsible for the deductible and/or self retention and City, at its option, may require Contractor to secure payment of such deductibles or self-insured retentions by a Surety Bond or an irrevocable and unconditional letter of credit. City reserves the right to request and to receive, within ten (10) working days, certified copies of any or all of the herein required insurance policies and/or endorsements. City shall not be obligated, however, to review same or to advise Contractor of any deficiencies in such policies and endorsements, and such receipt shalt not relieve Contractor from, or be deemed a waiver of, City's right to insist on strict fulfillment of Contractor's obligations under this Agreement. REQUIRED COVERAGE Commercial General Liability Contractor shall maintain Commercial General Liability insurance with a limit of not less than $1,000,000 for each occurrence with a $2,000,000 Products/Completed Operations Aggregate and a $2,000,000 General Aggregate limit. The policy shall include coverage for bodily injury, broad form property damage, personal injury, products and completed operations and blanket contractual coverage including, but not limited to, the liability assumed under the indemnification provisions of this Agreement, which coverage will be at least as broad as that on insurance Service Office, Inc. Policy Form No. CG 00011093, or any replacements thereof. 5 Such policy shall contain a severability of interest provision, and shall not contain a sunset provision or commutation clause, nor any provision which would serve to limit third party action over claims. The Commercial General Liability additional insured endorsement shall be at least as broad as the Insurance Service Office, inc.'s Additional Insured, Form 8, CG 20101185, and shall include coverage for Contractor's operations and products and completed operations. If required by this Agreement, if Contractor sublets any part of the work, services or operations, Contractor shall purchase and maintain, at all times during prosecution of the work, services or operations under this Agreement, an Owner and Contractor's Protective Liability insurance policy for bodily injury and property damage, including death, which may arise in the prosecution of the Contractor's work, service or operations under this Agreement. Coverage shall be on an occurrence basis with a limit not less than $1,000,000 per occurrence, and the policy shall be issued by the same insurance company that issues the Contractor's Commercial General Liability insurance. Automobile Liability Contractor shall maintain Commercial/Business Automobile Liability insurance with a combined single limit for bodily injury and property damage of not less than $1,000,000 each occurrence with respect to Contractor's owned, hired, and non-owned vehicles assigned to or used in performance of Contractor's work. Coverage will be at least as broad as coverage code 1, "any auto", (insurance Service Office, Inc. Policy Form CA 00011293, or any replacements thereof). Such insurance shall include coverage for loading and off loading hazards. If hazardous substances, materials or wastes are to be transported, MCS 90 endorsement shall be included and $5,000,000 per accident limits for bodily injury and property damage shall apply. Workers' Compensation Contractor shall carry Workers' Compensation insurance to cover obligations imposed by federal and state statutes having jurisdiction of Contractor's employees engaged in the performance of the work or services; and, Employer's Liability insurance of not less than $100,000 for each accident, $100,000 disease for each employee, and $500,000 disease policy limit. By execution of this Agreement, Contractor certifies as follows: "I am aware and understand the provisions of A.R.S. § 23-900 et seq. which requires every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of this chapter, and I will comply 6 with such provisions before commencing the performance of the work of this Agreement." If Contractor has no employees for whom workers' compensation insurance is required, Contractor shall submit a declaration or affidavit to City so stating and covenanting to obtain such insurance if and when Contractor employs any employees subject to coverage. Certificates of Insurance Prior to commencing work or services under this Agreement, Contractor shall furnish City with Certificates of Insurance, or formal endorsements as required by the Agreement, issued by Contractor's insurer(s), as evidence that policies providing the required coverages, conditions and limits required by this Agreement are in full force and effect and are maintained so during the term of this Agreement. The form of the certificates of insurance and endorsements shall be subject to the approval of the Apache Junction City Attorney's Office. In the event any insurance policies required by this Agreement are written on a "claims made" basis, coverage shall extend for two (2) years past completion and acceptance of the Contractor's work or services and as evidenced by annual Certificates of Insurance. If a policy does expire or is cancelled during the life of the Agreement, a renewal certificate must be sent to City thirty (30) days prior to the expiration or cancellation date. All Certificates of Insurance must include this thirty (30) day notice provision in its cancellation clause. Failure to provide the thirty (30) day notice will constitute a material breach of contract. Policies or certificates and completed forms of City's Additional Insured Endorsement (or a substantially equivalent insurance company form acceptable to the City Attorney) evidencing the coverage required by this section shall be filed with the City at the time of execution of this Agreement and shall include the City , its Mayor, City Council, appointees and employees as an additional insured parties. The policy or policies shall be in the usual form of a public liability insurance, but shall also include the following provision: "Solely as respects work done by or on behalf of the named insured for the City of Apache Junction, it is agreed that the City of Apache Junction and its officers and employees are added as additional insureds under this policy." 11. RIGHT OF CITY TO CONTRACT WITH OTHERS: Nothing in this Agreement shall imply City is obligated to obtain the services described herein with only this particular consultant. 7 12. EXCUSABLE DELAYS: City and Contractor shall exert all efforts to perform their respective responsibilities under this Agreement. However, neither party shall hold the other party responsible for inability to render timely performance if such inability is a direct result of a force beyond its control, including but not limited to the following: strikes, lockouts, embargoes, failure of carriers, inability to obtain transportation facilities, acts of God or the public enemy, or other events beyond the control of the other or the other's employees and agents. 13. INDEMNIFICATION: To the fullest extent permitted by law, Contractor shall defend, indemnify and hold harmless the City, its Mayor, City Council, agents, officers, officials and employees from and against all tortious claims, damages, losses and expenses (including but not limited to attorney fees, court costs, and the cost of appellate proceedings), relating to, arising out of, or alleged to have resulted from the acts, errors, mistakes, omissions, work or services of Contractor, its agents, employees, or any tier of Contractor's subconsultants in the performance of this Agreement. Contractor's duty to defend, hold harmless and indemnify City, its agents, officers, officials and employees shall arise in connection with any tortious claim, damage, loss or expense that is attributable to bodily injury, sickness, disease, death, or injury to, impairment, or destruction of property including loss of use resulting therefrom, caused by an Consultant's acts, errors, mistakes, omissions, work or services in the performance of this Agreement including any employee of the Contractor, any tier of Contractor's subconsultant or any other person for whose acts, errors, mistakes, omissions, work or services the Consultant may be legally liable. The amount and type of insurance coverage requirements set forth herein will in no way be construed as limiting the scope of the indemnity in this paragraph and such indemnification shall service the expiration or other termination of this Agreement. 14. WAIVER OF TERMS AND CONDITIONS: The failure of City or Contractor to insist in any one or more instances on performance of any of the terms or conditions of this Agreement or to exercise any right or privilege contained herein shall not be considered as thereafter waiving such terms, conditions, rights or privileges, and they shall remain in full force and effect 15. INDEPENDENT CONTRACTOR: Contractor shall at all times during Contractor's performance of the services retain Contractor's status as independent contractor. Contractor's employees shall under no circumstances be considered or held to be employees or agents of City, and City shall have no obligation to pay or withhold state or federal taxes or provide workers' compensation or unemployment insurance for or on behalf of them or Consultant. 8 16. GOVERNING LAW AND VENUE: The terms and conditions of this Agreement shall be governed by and interpreted in accordance with the laws of the State of Arizona. Any action at law or in equity brought by either party for the purpose of enforcing a right or rights provided for in this Agreement, shall be tried in a court of competent jurisdiction in Pinal County, State of Arizona. The parties hereby waive all provisions of law providing for a change of venue in such proceeding to any other county and right to jury trial. In the event either party shall bring suit to enforce any term of this Agreement or to recover any damages for and on account of the breach of any term or condition in this Agreement, it is mutually agreed that the prevailing party in such action shall recover all costs including: all litigation and appeal expenses, collection expenses, reasonable attorneys' fees, necessary witness fees and court costs to be determined by the court in such action. 17. OWNERSHIP OF RECORDS AND REPORTS: All of the files, reports, documents, information as well as all data prepared or assembled in any other form by Contractor under this Agreement, shall be and shall remain the property of City and shall be forwarded to City at any time City requires such papers and files. 18. LICENSE: Contractor represents and warrants that any license necessary to perform the work under this Agreement is current and valid. Contractor understands that the activity described herein constitutes "doing business in the City of Apache Junction" and Contractor agrees to obtain a business tax license pursuant to Article 8-5 of the Apache Junction City Code and keep such license current during the term of this Agreement. Any activity by subconsultants within the corporate city limits, will invoke the same business tax regulations on any subconsultants, and Contractor ensures its subconsultants will obtain any required business tax license. �.. 19 NONASSIGNMENT: This Agreement has been entered into based upon the personal reputation, expertise and qualifications of Contractor, Neither party to this Agreement shall assign its interest in the Agreement, either in whole or in part. Contractor shall not assign any monies due or to become due to it hereunder without the prior written consent of City. 20. ENTIRE AGREEMENT: This Agreement and any attachments represent the entire agreement between City and Contractor and supersede all prior negotiations, representations or agreements, either express or implied, written or oral. It is mutually understood and agreed that no alteration or variation of the terms and conditions of this Agreement shall be valid unless made in writing and signed by the parties hereto. Written and signed amendments shall automatically become part of the Supporting Documents, and shall supersede any inconsistent provision therein; provided, however, that any apparent inconsistency shall be resolved, if possible, by construing the provisions as mutually complementary and supplementary. 9 21. SEVERABILITY: City and Consultant each believe that the execution, delivery and performance of this Agreement are in compliance with all applicable laws. However, in the unlikely event that any provision of this Agreement is declared void or unenforceable (or is construed as requiring City to do any act in violation of any applicable laws, including any constitutional provision, law, regulation, City Code or City Charter), such provision shall be deemed severed from this Agreement and this Agreement shall otherwise remain in full force and effect; provided that this Agreement shall retroactively be deemed reformed to the extent reasonably possible in such a manner so that the reformed agreement (and any related agreements effective as of the same date) provide essentially the same rights and benefits (economic and otherwise) to the Parties as if such severance and reformation were not required. Unless prohibited by applicable laws, the Parties further shall perform all acts and execute, acknowledge and/or deliver all amendments, instruments and consents necessary to accomplish and to give effect to the purposes of this Agreement, as reformed. 22 CONFLICTS OF INTEREST: The provisions of A.R.S. § 38-511 relating to cancellation of contracts due to conflicts of interest shall apply to this contract. 23. POLITICAL ACTIVITIES: As a community service-based organization, Consultant is a non-political organization. Employees are prohibited from engaging in any partisan political activity with respect to candidates for political office beyond the private expression of personal opinion, registering as a member of a political party, signing nomination petitions and voting in any special, primary or general election. No board member, officer or employee of Consultant shall solicit any contribution in cash or services from any Consultant employee to support any candidate for public office. No board member or officer shall use the name of Consultant, or use their affiliation with ,^ Consultant, to engage in any partisan political activity of any kind or to solicit any contribution in cash or services to support any candidate for public office. If a board member or officer should engage in said activities, they shall make it clear that they are doing so in their personal and private capacity, and are not associated with Consultant In any way, while engaging in said activity. The functions and activities of Consultant are non-political with respect to candidates for political office. Therefore, all board members, officers and employees will refrain from engaging in any partisan political activity, of whatsoever type or nature, while attending or participating in Consultant function or event. This includes the circulation or signing of nomination petitions or soliciting any contributions in cash or services from anyone to support any candidate for public office. 10 IN WITNESS WHEREOF, the parties have caused this Agreement to be signed by their duly authorized representatives as of the day and year first above written. CONSULTANT: By: ANIEL TAYLOR Title: Executive Director CITY OF APACHE JUNCTION, an Arizona mu 'cipal corporation A-4 By JOHN S. INSALACO Title: Mayor ATTEST: KATHLEEN CONNELLY 4 City Clerk APPROVED AS TO FORM: far'OI/ RICHARD J. STERN City Attorney 11 �� ,,yACH 4 8 2 City of Apache junction Home o the Superstition Mountains 4 Pizo14 t' Print TO: City Manager's Office FROM: Kathy Connelly, City Clerk DATE: August 20, 2012 Agenda Type : Work Session Agenda Council Priority Focus Area: Budgeted Operational Item TITLE OF AGENDA ITEM: DISCUSSION ON IMPACT OF HB 2826 IN CITY ELECTIONS IN 2013 AND FORWARD ACTION REQUESTED: Presentation and Discussion DISCUSSION / BACKGROUND INFORMATION. State law has forced all candidate elections to the fall ballot of even-numbered years This will require changes to the city code and adjustments to the length of terms of office for mayor and council members FISCAL IMPACT. Budgeted Expenditure OPTIONS /ALTERNATIVES: RECOMMENDATION: ATTACHMENTS: Click to download D cover memo and attachments AUGUST 9,2012 MEMORANDUM TO. HONORABLE MAYOR AND CITY COUNCIL MEMBERS THROUGH GEORGE R HOFFMAN, CITY MANAGER FROM. KATHLEEN CONNELLY, CITY CLERK\V SUBJECT. WORK SESSION ITEM FOR AUGUST 20,2012— DISCUSSION ON IMPACT OF HB 2826 ON CITY ELECTIONS During their 2012 session the state legislature approved HB 2826 which requires consolidation of candidate elections beginning in 2014. This bill was precleared by the Department of Justice on July 20,2012 This means city elections previously held in March and May of odd-numbered years will have to move to August and November of even-numbered years starting in 2014 The elections already scheduled for the spring of 2013 will proceed as usual but elections thereafter will take place in the fall of even-numbered years. This state legislation created an inconsistency when it comes to terms of office for the mayor and council positions. For example,the mayor's office up for election in March 2013 (two year term) would ordinarily go for another vote in March 2015. Under the new law,we cannot have a candidate election in 2015 so the term of office would need to run until August 2016 which is the new mandatory election cycle. Attached is an overview of HB 2826 and its impact on the mayor and council terms of office. This bill also creates a need to amend Apache Junction City Code Article 2-1 Council,Section 2-1-1 Elected Officers to permit a temporary extension of the terms of office until all positions align with the new law There is a possibility that the legislature will address this problem during their 2013. session but it will be too late for our March 2013 scheduled election. An additional change resulting from HB 2826 will be a rescheduling of our Alternative Expenditure Limitation(Home Rule)election The next opportunity for city voters to extend home rule will be in March 2013 and will extend it for four years But.since the Arizona Constitution,Article 9,Section 20 requires that home rule be placed on the same ballot as mayor and council candidates,the usual March 2017 extension of home rule will need to be placed on the August 2016 primary election ballot Because 1 need to advise potential candidates for the 2013 election cycle of the extension ofterms of office,I am recommending the following time line August 20,2012 - work session discussion September 4,2012 - direction to staff on city code change to temporarily lengthen terms of office September 18 of October 2, 2012 - public hearing and consideration of ordinance amending city code Please let me know if you have any questions. Attachment. House Bill 2826 (Consolidated Elections) Department of Justice Preclearance letter Overview of FIB 2826 impacts on city elections Apache Junction City Code Section 2-1-1 p Chapter 0353 - 502R - S Vert— AB2826 Page 1 of 3 Senate Engrossed House Bill State of Arizona House of Representatives Fiftieth Legislature Second Regular Session 2012 CHAPTER 353 HOUSE BILL 2826 AN ACT AMENDING SECTION 16-204,ARIZONA REVISED STATUTES;RELATING TO ELECTION DA1 ES. (TEXT OF BILL BEGINS ON NEXT PAGE) bttp'lrww�r azleg gov/legtext/501eg/2rlaws/0353.htm 7/24/2012 ,RS Ask Chapter 0353 - 502R - S 'r er of HB2826 Page 2 of 3 Be it enacted by the Legislature of the State of Arizona: Section 1. Section 16-204,Arizona Revised Statutes,is amended to read: 16-204. Declaration of statewide concern,consolidated election dates,definition , The legislature finds and determines that for the purposes of increasing voter participation and for decreasing the costs to the taxpayers it is a matter of statewide concern that all elections in this state be conducted on a limited number of days and,therefore,the legislature finds and declares that the holding of all elections on certain specific consolidated days is a matter of statewide concern, THIS SECTION PREEMPTS ALL LOCAL LAWS, ORDINANCES AND CHARTER PROVISIONS TO THE CONTRARY. B. FOR ELECTIONS HELD BEFORE 2014 AND notwithstanding any other law or any charter or ordinance of any county, city or town to the contrary.an electionheld for or on behalf of a county, city or town, a school district,a community college district or special districts organized pursuant to title 48,chapters 5,6,8, 10, 13 through 16 and 33 may Doty be held on the following dates: 1 Except for regular elections for candidates in a city or town with a population of one hundred seventy-the thousand or more persons, all elections, including recall elections and special elections to till vacancies, shall be held on: (a) The second Tuesday in March (b) The third Tuesday in May. (c) The tenth Tuesday before the first Tuesday after the first Monday in November. (d) The first Tuesday after the first Monday in November. Notwithstanding any other law, an election must be held on this date fur the approval of an obligation or other authorization requiring or authorizing the assessment of secondary properts taxes by a county, city, town, school district, community college district or special taxing district,except as provided title 48 2. For regular elections that are only for candidates in a city or town with a population of one hundred setienty-five thousand or more persons and not including recall elections and special elections to fill vacancies in those cities or towns,elections shall be held on (a) The tenth Tuesday before the first Tuesday after the first Monday in November. (b) The first Tuesday after the first Monday in November C FOR ELECTIONS HELD BEFORE 2014, for any city or town, including a charter city. that holds its regularly scheduled candidate elections in even-numbered years pursuant to subsection B,paragraph 2, the term of office for a member of the city council or for the office of mayor begins on or after the second Tuesday in January in the year following the election. D. SUBSECTIONS B AND C OF THIS SECTION DO not apply to an election regarding a county or city charter committee or county or city charter proposal that is conducted pursuant to article XIII,section 2 or 3 or article XII,section 5,Constitution of Arizona E. BEGINNLNG WITH ELECTIONS HELD IN 2014 AND LATER AND NOTWITHSTANDING ANY OTHER LAW OR ANY CHARTER OR ORDINANCE TO THE CONTRARY,A CANDIDATE ELECTION HELD FOR OR ON BEHALF OF ANY POLITICAL SUBDIVISION OF THIS STATE OTHER THAN A SPECIAL ELECTION TO FILL A VACANCY OR A RECALL ELECTION MAY ONLY BE HELD ON THE FOLLOWING DATES AND ONLY IN EVEN-NUMBERED YEARS: 1 THE TENTH TUESDAY BEFORE THE FIRST TUESDAY AFTER THE FIRST MONDAY IN NOVEMBER. IF THE POLITICAL SUBDIVISION HOLDS A PRIMARY OR FIRST ELECTION AND A GENERAL OR RUNOFF ELECTION IS EITHER REQUIRED OR OPTIONAL FOR THAT POLITICAL SUBDIVISION, THE FIRST ELECTION SHALL BE HELD ON THIS DATE, WITHOUT REGARD TO WHETHER THE POLITICAL SUBDIVISION DESIGNATES THE ELECTION A PRIMARY ELECTION. A FIRST ELECTION,A PRELIMINARY ELECTION OR ANY OTHER DESCRIPTIVE TERM. 2. THE FIRST TUESDAY AFTER THE FIRST MONDAY IN NOVEMBER. IF THE POLITICAL SUBDIVISION HOLDS A GENERAL ELECTION OR A RUNOFF ELECTION,THE SECOND ELECTION HELD SHALL BE HELD ON THIS DATE IF THE POLITICAL SUBDIVISION HOLDS ONLY A SINGLE ELECTION AND NO PRELIMINARY OR PRIMARY OR OTHER ELECTION IS EVER HELD FOR THE PURPOSE OF REDUCING THE NUMBER OF CANDIDATES, OR RECEIVING A PARTISAN NOMINATION OR DESIGNATION OR FOR ANY OTHER PURPOSE FOR THAT POLITICAL SUBDIVISION, THE SINGLE ELECTION SHALL BE HELD ON THIS DATE F. BEGINNING WITH ELECTIONS HELD IN 2014 AND LATER THAT ARE NO'Y CANDIDATE ELECTIONS, AN ELECTION HELD FOR OR ON BEHALF OF ANY POLITICAL SUBDIVISION OF THIS STATE, AND INCLUDING A SPECIAL ELECTION TO FILL A VACANCY OR A RECALL ELECTION, MAY ONLY BE HELD ON THE FOLLOWLNG DATES: 1. THE SECOND TUESDAY'IN MARCH. 2. THE THIRD TUESDAY IN MAY 3 THE TENTH TUESDAY BEFORE THE FIRST TUESDAY AFTER THE FIRST MONDAY IN http //www.azieg goy/legtext15O1eg/2r/laws/0353 htm 7/24/2012 Chapter 0353 - 502R -S Ver rIB2826 Page 3 of 3 NOVEMBER. 4. THE FIRST TUESDAY AFTER THE FIRST MONDAY IN NOVEMBER. NOTWITHSTANDING ANY OTHER LAW,AN ELECTION MUST BE HELD ON THIS DATE FOR THE APPROVAL OF AN OBLIGATION OR OTHER AUTHORIZATION REQUIRING OR AUTHORIZING THE ASSESSMENT OF SECONDARY PROPERTY TAXES BY A COUNTY.CITY,TOWN,SCHOOL DISTRICT,COMMUNITY COLLEGE DISTRICT OR SPECIAL TAXING DISTRICT,EXCEPT AS PROVIDED BY TITLE 48. G. NOTWITHSTANDING ANY OTHER LAW, FOR AN ELECTION ADMINISTERED BY A COUNTY RECORDER OR OTHER OFFICER IN CHARGE OF ELECTIONS ON BEHALF OF A CITY, TOWN OR SCHOOL DISTRICT AND THAT IS AN ALL MAIL BALLOT ELECTION FOR THAT CITY, TOWN OR SCHOOL DISTRICT,THE COUNTY RECORDER OR OTHER OFFICER IN CHARGE OF ELECTIONS MAY USE A UNIFIED BALLOT FORMAT THAT COMBINES ALL OF THE ISSUES APPLICABLE TO THE VOTERS IN THE CITY,TOWN OR SCHOOL DISTRICT REQUESTING THE ALL MAIL BALLOT ELECTION H. FOR THE PURPOSES OF THIS SECTION, "POLITICAL SUBDIVISION" MEANS ANY GOVERNMENTAL ENTITY OPERATING UNDER THE AUTHORITY OF THIS STATE AND GOVERNED BY AN ELECTED BODY,INCLUDING A CITY,TOWN,COUNTY,SCHOOL DISTRICT,COMMUNITY COLLEGE DISTRICT OR ANY OTHER DISTRICT ORGANIZED UNDER STATE LAW BUT NOT INCLUDING A SPECIAL TAXING DISTRICT. Sec.2. Conforming legislation The legislative council staff shall prepare proposed legislation conforming the Arizona Revised Statutes to the provisions of this act for consideration in the fifty-first legislature,first regular session. Sec.3. Ses erability If a provision of this act or its application to any person or circumstance is held invalid, the invalidity does not affect other provisions or applications of the act that can be given effect without the invalid provision or application,and to this end the provisions of this act are severable. APPROVED BY THE GOVERNOR MAY 14,2012. FILED IN THE OFFICE OF THE SECRETARY OF STATE MAY 14,2012. http.//www azleg.govilegtext/501egl2r/laws/0353 htm 7/24/2012 U.S.Department of Justice Civil Rights Division TCH-RSB.JR.JP'par Voting Nor - DJ 166-012-3 ?,nyfvonla 4ven ue,NW 2012-3272 Washington.DC 2030 JUL 2 5 2012 July 20,2012 SOLICITOR GEPER4J.S OFFICE Michele L Forney,F,sq Assistant Attorney General 1275 West Washington Phoenix, Arizona 85007-2926 Dear Ms Forney Tins refers to Chapter 353 (H.B. 2826)(2012),which amends A.R.S §16-204 to establish consolidated election dates for specified political subdivisions and authorizes the use of an unified ballot format for all mail ballot elections beginning in 2014,for the State of Arizona, submitted to the Attorney General pursuant to Section 5 of the Voting Rights Act of 1965,42 U.S.C. 1973c.We received your submission on June 4,2011 The Attorney General does not interpose any objection to the specified changes. However,we note that Section 5 expressly provides that the failure of the Attorney General to object does not bar subsequent litigation to enjoin the enforcement of the changes Procedures for the Administration of Section 5 of the Voting Rights Act of 1965,28 C.F.R. 51 41, Sincerely, tZei' /Cs 71. I"1 ;/'�`Ghr:sUan Herr ,Jr f."'Chief, Voting Section cc: Ms. Valerie Woolridge /^ H.B. 2826 Consolidated Elections Overview All candidate elections must be held in the fall of even numbered years beginning in 2014 This means that the city primary election will be held in August and the general election will be held in November. This law does not apply to elections held to fill a vacancy, recall elections, special district elections or zoning and sales tax elections This law does apply to Alternative Expenditure Limitation elections (home rule). The Arizona Constitution requires that home rule elections be held at the same time as candidate elections Spring 2013 Candidate Elections In order to comply with this change in state law, the terms of office for the mayor and council positions will need to be adjusted until all positions fit within the new law. • Mayor position (2 year term) —Primary election scheduled for March 2013 Old law— term would run to June 2015. New law effective 2014 —we cannot have a candidate election in 2015 Solution. Hold election in spring 2013, extend term and have next election in August/November 2016 March 2015 primary election becomes August 2016 primary election, May 2015 general election becomes November 2016 general election. The successful candidate would take office in January 2017 • Council positions expiring in 2013 (4 year terms) — Primary election scheduled for March 2013. Old law— term would run to June 2017 New law effective 2014 —candidate elections can only be held in the fall of even numbered years -- - - - - --- - -- --- --- - Solution: Hold election in spring 2013, extend terms and have next election in August/November 2018. March 2017 primary election becomes August 2018 primary election; May 2017 general election becomes November 2018 general election. The successful candidates would take office in January 2019. • Council positions elected in 2011 and expiring in 2015 (4 year terms) —After 2014, the elections can only be held in the fall of even numbered years. Old law — term would run to June 2015. New law—we cannot have a candidate election in 2015 Solution Extend terms and have candidates for these 3 seats run in the August/November 2016 election cycle March 2015 primary election becomes August 201E primary election; May 2015 general election becomes November 2016 general election The successful candidates would take office in January 2017 Spring 2013 Alternative Expenditure Limitation Election (Home Rule) This local spending limitation must be approved by the voters every 4 years The current approval expires in 2013 and is scheduled for the March 2013 primary election ballot Under the Arizona Constitution, this spending limitation must be on the same ballot as the candidates. The next scheduled home rule election after 2013 will be 2017. This election will have to be scheduled for August 2016 and every 4 years thereafter in even numbered years. March 2017 primary election becomes August ^ 2016 primary election ALP Page 2 of 42 2-17. [RESERVED] 2-18. [RESERVED] 2-19. [RESERVED] 2-20. [RESERVED] 2-21. BOARD OF ADJUSTMENT AND APPEALS/MUNICIPAL PROPERTY CORPORATION/PUBLIC SAFETY PERSONNEL RETIREMENT BOARD 2-22. PLANNING AND ZONING COMMISSION Q ARTICLE 2-1: COUNCIL Section 2-1-1 Elected officers 2-1-2 Corporate powers 2-1-3 Duties of office 2-1-4 Vacancies in Council 2-1-5 Compensation 2-1-6 Oath of office 2-1-7 Bond § 2-1-1 ELECTED OFFICERS. (A) The elected officers of the city shall be a Mayor and 6 Council members The Mayor and Council members shall constitute the Council and shall continue in office until assumption of duties of office by their duly elected successors (B) The term of Office of the Mayor shall be 2 years, but nothing in this section precludes such person from serving as Mayor for more than one 2-year term after successive elections. (C) Council members shall serve 4-year overlapping terms as in the case of the office of the Mayor, Council members are not limited to serving only one 4-year term (Prior Code. § 2-1-1) blip/fwww.amlegal coin nxt/gateway dll/Arizona/apachejunction_az/chapter2mayorcouncil. . 8/1/2012 l