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Home My WebLink About2015 06.01 City Council Work Session Agenda m.1itt 7� City of Apache Junction, Arizona Meeting location rCity Council Chambers ki: A at City Hall Agenda 300E Superstition Blvd g Apache Junction,AZ 4,/112%.17,1- 85119 City Council Work Session www ajcity net Ph (480)982-8002 Monday,June 1,2015 7.00 PM City Council Chambers A. CALL TO ORDER B. ROLL CALL C. AGENDA ITEMS 1 Presentation and discussion on PZ-1-15 a city initiated corrective rezoning of the +/-17 5 acre property located at 800 W Apache Trail from Recreational Vehicle Park(RVP) to Manufactured Home Park (MHP) 2 Presentation and discussion on reestablishing a quarterly activity brochure to market and promote Parks and Recreation department's programs and services 3. Presentation and discussion on enhancements to the City's Communication Plan. Staff will provide an overview of the proposed modifications to the Communication Plan that will improve upon and streamline the various communications distributed to residents and community stakeholders This items is identified in the Fiscal Year 2014-2015 Council Work Plan 4. Discussion on date, time and location for joint meeting with ANN b. members of the Town of Queen Creek Town Council D. ADJOURNMENT Copies of this agenda and additional information regarding any of the items listed above may be obtained Monday through Thursdays, 7 00a—6 00p, excluding holidays, from the City Clerk's office located at 300 East Superstition Boulevard,Apache Junction,AZ The City of Apache Junction invites and welcomes people of all abilities to use our programs, sites and facilities Specific requests may be made by contacting the Human Resources Office at(480)474-2617 or TDD(480)983-0095 City of Apache Junction,Arizona Page 1 Printed on 5/213✓2015 lelk AIM -1y.Pr �; City of Apache Junction, Arizona 300 E Superstition Boulevard Agenda Item Cover Sheet Apache Junction,AZ 85119 Agenda Item No.1. File ID: 15-161 Sponsor: Rudy Esquivias Agenda Date:6/1/2015 Index: In Control:City Council Work Session Presentation and discussion on PZ-1-15 a city initiated corrective rezoning of the+/-17 5 acre property located at 800 W Apache Trail from Recreational Vehicle Park(RVP)to Manufactured Home Park(MP) Attachments City of Apache Junction,Arizona Page 1 Printed on 5/26/2015 ( CH1)N\ I 40Wily of Apache Junction tlj Development Services Department f w' gQlZONP Date: May 18, 2015 InN To: Honorable Mayor and City Council Members Through: Bryant Powell, Assistant City Manager Larry Kirch, Development Services Director Rudy Esquivias, Senior Planner/Zoning Admin. From• Ryan McCann, Planning Intern Subject. June 1, 2015, City Council Work Session Item: PZ-1-15 City-Initiated rezoning request for Apache Junction Mobile Home Park. Background This is a city-initiated corrective rezoning request, to rezone a +/- 17. 5 gross-acre property (Penal County APN 101-11-008D) from RVP (Recreational Vehicle Park) to MHP (Manufactured Home Park) . The property had been zoned CB-2 (General Commercial) , but was inadvertently rezoned to RVP as part of the Zoning Ordinance update in May of 2014 Known as the Apache Junction Mobile Home Park, the property is located at 800 W. Apache Trail (whose driveway is just east of Arnold' s Auto Sales) The purpose of this rezoning request is to re-assign the appropriate zoning district to this long existing mobile home park, which was originally constructed in 1957 . Planning and Zoning Commission Recommendation On May 12, 2015, the Planning and Zoning Commission held a public hearing regarding this request (P&Z staff report and exhibits attached) . The Commission voted to recommend approval of the rezoning by a vote of 3 to 1, subject to all of Staff' s recommended conditions . There was no public comment on the rezoning request. Attachments PZ Staff Report from May 12, 2015, with all attachments 11111111 PQp,CHE✓GyC1 O City of Apache Junction its Development Services Department `* 11 ikizoNP PLANNING AND ZONING COMMISSION PUBLIC HEARING STAFF REPORT DATE : May 6, 2015 CASE NUMBER: PZ-1-15 OWNERS : Arizona Bonanza LLC APPLICANTS: City-initiated REQUEST : City-initiated corrective rezoning from RVP (Recreational Vehicle Park) to MHP (Manufactured Home Park) for a property which was inadvertently incorrectly zoned with the adoption of new city zoning maps . LOCATION: The Apache Junction Mobile Home Park, totaling approximately +/-17 . 5 acres, is located at 800 W Apache Trail (whose driveway is just east of Arnold' s Auto Sales) . GENERAL PLAN/ ZONING DESIGNATION: Medium Density Residential (maximum of 6 du/ac) ; presently zoned RVP SURROUNDING USES : North: Lost Dutchman Mobile Home Park (zoned RVP, Recreational Vehicle Park) ; South- Commercial (zoned B-2, Old West Commercial) ; East : Commercial (zoned B-3, City Center) ; West • Arnold' s Auto Sales (zoned B-2, Old West Commercial) & a vacant lot (zoned RS-GR, General Rural Low Density Single-Family Detached Residential) . Planning &Zoning-Building&Safety-Revenue Development 300 E Superstition Boulevard • Apache Junction,AZ 85119 • Ph (480)474-5083 • Fax(480)982-7010 PZ-1-15 (City-initiated) PAGE 2 OF 3 BACKGROUND Since the adoption of the city' s new zoning code, it has come to staff' s attention that the subject parcel has the wrong designation under the new code. When the new zoning code came out in May of 2014, the subject property was inadvertently rezoned from CB-2 (General Commercial) to RVP (Recreational Vehicle Park) This gave the property the wrong designation because the park is home to mostly manufactured homes and not recreational vehicles . Being predominantly a manufactured home community, the proper zoning should be MHP (Manufactured Home Park) . Staff proposed a City-initiated rezoning and on March 24, the Commission gave direction to staff to proceed. PROPOSAL This is a city initiated request to rezone the 191-space, +/- 17 . 5 gross-acre property (Penal County APN 101-11-008D) from RVP (Recreational Vehicle Park) to MHP (Manufactured Home Park) Known as the Apache Junction Mobile Home Park, the property is located at 800 W Apache Trail (whose driveway is just east of Arnold' s Auto Sales) . The purpose of this rezoning request is to re-assign the appropriate zoning district to this long existing mobile home park, which was originally constructed in 1957 . PLANNING STAFF ANALYSIS AND FINDINGS Relationship to General Plan: The General Plan designates the subject site Medium Density Residential (maximum of 6 du/ac) . Excluding the adjacent properties along W. Apache Trail, properties to the North, Northwest, and West have the similar designation of Medium Density Residential. The rezoning is appropriate given the existing land use, although we note that the overall density of the park is more than the General Plan would typically allow under normal circumstances . Zoning/Site Context. The proposed MHP zoning is compatible with the commercial uses to the south, east, and west of the site. Medium to higher density residential uses are preferred near commercial and retail areas. Public Input: At this time staff has had no public input on the case. Planning&Zoning—Building &Safety—Revenue Development 300 E Superstition Boulevard • Apache Junction,AZ 85119 • Ph (480)474-5083 • Fax(480)982-7010 "IN Amok PZ-1-15 (City-initiated) PAGE 3 OF 3 Planning Division Recommendation Planning Staff offers the following Recommended Motion, to establish the manufactured home park zoning on the property as it is predominately a manufactured home community, should the Commission wish to forward a recommendation of approval to the City Council . Amok RECOMMENDED MOTION I move that the Planning and Zoning Commission recommend to the City Council the (APPROVAL/DENIAL) of rezoning case PZ-1-15, a city initiated corrective rezoning request, for Apache Junction Mobile Home Park, a 191-space, +/-17 . 5 acre property from RVP (Recreational Vehicle Park) to MHP (Manufactured Home Park) , subject to the following conditions of approval- 1 ) The Apache Junction Mobile Home Park be operated pursuant to the Apache Junction City Code, Volume II, Land Development Code, Chapter 1 Zoning Ordinance, Article 1-9-3 . A Prepared by Ryan McCann Planning Intern Attachments. Exhibit #1 - Zoning Map Exhibit #2 - Aerial image of property Exhibit #3 - Site plan map for the Apache Junction Mobile Home Park Exhibit #4 - Apache Junction City Code Article 1-9-3 Planning &Zoning—Building &Safety—Revenue Development 300 E Superstition Boulevard • Apache Junction,AZ 85119 • Ph (480)474-5083 • Fax(480)982-7010 PZ-1-15 CITY INITIATED REZONING REQUEST FROM RVP (RECREATIONAL VEHICLE PARK) TO MHP (MANUFACTURED HOME PARK) N ' t of �o N J „A„ RVP RS-20M i SEE MAP,.._ n) 101-23 i C,...4 v (rD,- f ,C .. 13-3 w -104' k 'A . C • 355' o 16B 75' w V 10 0 N • CD 0. iM `A ,7J1oo' :I (2) • 100 125 .. / 0 0 to I 12 • ifilh 0 ?(D pt N I. //0.111w Q 4 \q N _ 5-2 -_ B_2u • . , .4_ • 225' v o1, 0089 90�•• /11 •/ SUBJECT SITE '-D Planning &Zoning—Building&Safety—Revenue Development 300 E Superstition Boulevard • Apache Junction,AZ 85119 • Ph (480)474-5083 • Fax(480)982-7010 Apache Junction Mobile Home Park Site Aerial e !y Iiiii e .. yam.. +� [`' r~ a., , / millool6),141*1. . twill 'i , ilit 1110V41010111iifkli\ttlilkitt111111 .' .. .,,,` p i -A '• - t - 1111i .111r1fili- 118*.iAn'liltie*Ilte' ***411.1901K ': 4.... -14;14 .. - •;,, . -7".*r liTik 1-1k311111111t 1110f %.'''._ 2. ; ' 1 - . • 014/dill'. . 7174 -0$ IlLi$ lilt-S ise—.01M' "It +aid r' .W f 3 '.4 ).r i e y t B.y' a • � °r • Z.fit• : .i 1 i ^ ,,_ I III "P‘ • 'it 1%:••• t.* 41411/i 4 0 4 ..+_..t. . — — . \ . .* • Planning &Zoning—Building&Safety—Revenue Development 300 E Superstition Boulevard •Apache Junction,AZ 85119 • Ph (480)474-5083 • Fax(480)982-7010 Apache Junction Mobile Home Park Site Plan MtalalitaaelfttrafiraaVIMMINSI Al El I: 41-1—‘ — tikavanavalankx iktf S 7y 4 L S i...` Ng linitalnalift Ilk of --i 1..ti tiVVillanklatkillelea �es/ 3JS i.._t A „ Azionnotick c•-k unavanzawas • Li zzvo I ,.._____ , �. 5,...♦ rmo .,4�1�IDo !• w w ,00009„ lit uNinnyarigr __---- Ai Aar Amyl ar Mal 4 anneamennoppr , r Planning&Zoning-Building &Safety-Revenue Development 300 E Superstition Boulevard • Apache Junction,AZ 85119 • Ph (480)474-5083 • Fax(480)982-7010 1-9-3 STANDARDS FOR MANUFACTURED HOME PARKS AND/OR RECREATIONAL VEHICLE PARKS A. Required Zoning. Parks that accommodate manufactured homes and RVs shall only be zoned MHP. Parks that accommodate only RVs shall only be zoned RVP B. Limitation on RVs in MHP District. No more than 30% of the park spaces/lots in a MHP zoned park may be used for RVs. C. Minimum Park Area. 10 acres for both manufactured home and RV parks. D. Minimum Park Space Size. 2,000 square feet for RV park space and 3,500 square feet for manufactured home park space/lot (see Table 9-1). E. Minimum Park Space Width. 30 feet for RV park space and 50 feet for manufactured home park space (see Table 9-1). F. Maximum Height. 15 feet for both RVs and manufactured homes. G. Minimum Setbacks. See Tables 5-2 or 9-1 0 H. Number Allowed. Only 1 RV or manufactured home shall be allowed on each approved park space/lot. No dwelling units of conventional construction shall be permitted on a park space/lot. I. Accessory Structure Standards. Detached accessorystructures shall be subject to the 7 following standards: 1. Minimum Setbacks. See Tables 5-2 or 9-1. 2. Height. 15 feet maximum. 3. Easement Areas. No structures shall be located within a public utility easement or drainage easement area. 4. Design. There are no design standards for accessory buildings in the MHP and RVP districts. J. Manager's Office/Residence.A manager's office and community buildings shall be allowed as either conventional or modular construction. K. Community Center. Recreation and social centers may be used by residents for dancing, crafts, hobbies, games, child care, meetings, banquets, theatrical performances, movie [05-06-14j Page 119 viewing and similar entertainment uses. Such facilities shall be of conventional construction (i.e., not factory built). L. Outdoor Recreational Facilities. Outdoor recreation facilities such as parks, swimming pools, ramadas, playground equipment, shuffleboard and tennis courts, putting greens, and similar recreational uses intended for use by the residents of the park shall be allowed. M. Ancillary Retail Sales, Special Events/Activities intended for Park Residents Only- Park management shall apply for and obtain an AUP from the Zoning Administrator prior to conducting or allowing park sponsored and authorized ancillary retail sales (e.g., market days, craft/art sales, fundraisers and temporary food vendors) or special events/activities. If approved, the Zoning Administrator shall issue an AUP with written conditions of approval in accordance with the following: 1. All proprietors and vendors shall possess valid business licenses and permits as required by the City Code, and comply with required sales tax administration and collection processes. 2. The application for an administrative permit shall contain a description of the retail sales activity, maximum number and type of vendors, days and hours of operation and a site plan illustrating the location and parking associated with the retail sales. 3. All signs that describe or relate to ancillary retail activities shall not be visible from beyond the boundaries of the park. 4. Ancillary retail sales shall be conducted indoors within the recreational/social center or outdoors within a common area. 5. Parking for approved ancillary retail uses shall be accommodated within established and approved parking areas, or by on-street parking approved by the zoning administrator. 6. Ancillary retail sales shall be directed to, and be for the benefit of, park residents and their guests only. 7 Ancillary retail sales shall not exceed more than 3 days per week and shall operate between the hours of 7:00 a.m. to 10:00 p.m. 8. The administrative permit may be valid for multiple events. 9. Failure to comply with the conditions of approval established in the administrative permit may result in the revocation of the permit, and prohibition on issuing future ancillary retail sales permits to the park. [05-06-14) Page 120 N Ancillary Retail Sales, Special Events/Activities Intended for Both Park Residents and Non- Park Residents. Special events and/or activities hosted or sponsored by the parks (e.g., concerts, fund raisers, lectures, seminars, workshops, educational classes, recreation, food/beverage sales, sporting events and meetings) or ancillary retail uses (e.g , restaurants, personal care services, specialty retail and professional offices) shall only be allowed subject to approval of a CUP or, if applicable, compliance with Chapter 8, Volume I of the City Code regarding special events. O. Common Use Areas/Structures. Common-use laundry facilities, maintenance buildings, and security guard house shall be allowed subject to conventional construction design. P. Required Parking There shall be a minimum of one 9' x 20' paved parking space per park space. The required parking space may be covered; however the cover may not encroach into the setback area. Q. Accessory Parking. Designated areas for boat and recreational vehicle storage which are used solely by the residents of the park shall be allowed, but shall not exceed 20% of the park's land area. Additionally, parking to accommodate recreation center use and park guests shall be required in accordance with Zoning Administrator review and approval of the number and location of parking spaces. R. Private Street Widths. Private streets developed within RV parks shall have a minimum width of 28 feet and a minimum turning radius of 22 feet. S. Access. Access to lots or spaces shall be from the interior of the park. T. Screening Walls. Minimum six foot high solid screening walls shall be constructed around the perimeter of the manufactured home park and RV park. The portion of the wall(s) facing the public street shall be constructed as a decorative wall and all exterior wall surfaces shall be stained or colored with an earth tone approved by the Zoning Administrator. U. Skirting. A manufactured home and park model shall be skirted in a uniform manner if located within a park for 30 calendar days or more, but shall not be required to be attached to a permanent foundation. 1-9-4 PERMITS AND APPROVALS A. Site Plan Approval Required. Development, redevelopment and/or expansion of an RV park or manufactured home park shall require City approval of a site plan in accordance with Section 1-16-9. [05-06-14] Page 121 B. Building Permit Required. It shall be unlawful for any person to install a manufactured home, park model, structure, addition or any electrical, plumbing, or mechanical component without first obtaining a required permit or permits from the Building Division. C. Owner Approval Required. No person shall install any manufactured home, structure or addition without approval of the property owner, the owner's agent, or other authorized representative. TABLE 9-1: STANDARDS FOR MANUFACTURED HOME PARKS AND RV PARKS Recreational Vehicle Park Manufactured Home Park Required Zoning: RVP MHP Minimum Park Area: 10 acres 10 acres Minimum Space Size: 2,000 sq.ft. 3,500 sq.ft. Minimum Space Width: 30 feet 50 feet Front Setbacks: 3 feet 8 feet Street Side Setbacks 3 feet 8 feet Side Setback2. 3 feet 5 feet Rear Setback2: 3 feet 5 feet Property Line Setback: 5 feet 5 feet Max. Acc. Structure Height 20 feet 20 feet 1'The front setback and street side setback shall be measured from the nearest edge of the interior road/curb fronting the park space/lot. 2 One detached accessory storage structure smaller than 120 square feet in size may be located anywhere to the side or rear of the RV or manufactured home.Additional accessory structures, Including awnings,shall comply with the front,side and rear setbacks in Table 9-1. [05-06-14] Page 122 T^ciTE" City of Apache Junction, Arizona 300E Superstition 44 Boulevard n-A Apache Junction,AZ 85119 U', h.? Agenda Item Cover Sheet r f a / Agenda Item No 2 File ID: 15-164 Sponsor Liz Langenbach Agenda Date 6/1/2015 Index: In Control. City Council Work Session Presentation and discussion on reestablishing a quarterly activity brochure to market and promote Parks and Recreation department's programs and services Attachments. City of Apache Junction,Arizona Page 1 Printed on 5/26/2015 it" City of Apache Junction, Arizona 300 E Superstition QF, Grr Boulevard ut y: Agenda Item Cover Sheet Apache Junction,AZ 85119 Agenda Item No.3. AQf. h File ID: 15-162 Sponsor Matt Busby Agenda Date•6/1/2015 Index. In Control.City Council Work Session Presentation and discussion on enhancements to the City's Communication Plan Staff will provide an overview of the proposed modifications to the Communication Plan that will improve upon and streamline the various communications distributed to residents and community stakeholders This items is identified in the Fiscal Year 2014-2015 Council Work Plan Attachments City of Apache Junction,Arizona Page 1 Printed on 5/26/2015 Apache Junction Communications Plan "Public Relations is a strategic communication process that builds mutually beneficial relationships between organizations and their publics."—Public Relations Society of Amenca A transparent, open government is key to a fully functioning, effective and responsive democracy At the core is well-developed communications planning The city of Apache Junction's Communications Plan provides a framework for the organization to establish improved two-way communication, improve stakeholder relationships and encourage more public engagement in the municipal process Constructed to influence all activities that relate to communications within the organization, the Communications Plan outlines positive and achievable objectives that will help Apache Junction achieve its mission. All city employees have a role in ensunng the success of the Communications Plan. By working together to ensure the city's communication strategies are well coordinated and responsive to the needs of stakeholders,the city will achieve a more informed and engaged workforce, community and Council This Communications Plan is intended to be a collaborative document The development and implementation of a comprehensive community survey and communications audit is important to obtaining usable data and analysis for future planning Doing so will help shape future communications goals and objectives jiL1/41/ \f.)I Vd)(97)\ 1 City Mission Provide residents and visitors with the finest municipal services City Values Trust Employees are forthright and honest and always act m a manner that is worthy of the trust of co-workers and the community. Employees strive to act in accordance with this value Respect Employees respect others by treatmg them in a professional and courteous manner. City staff treat customers m the way they would like to be treated while taking into account the other person's pomt of view Accountability Employees take responsibility for their actions and for the foreseeable results of those actions by being personally accountable Openness Employees openly share information in a professional and timely manner. Efficiency Employees realize that they have an important obligation to complete work m an efficient, skillful and ethical manner Excellence Employees recognize accomplishments,develop skills and mentor others m a spirit of contmumg excellence. Employees are dedicated to making Apache Junction the best place to live and work 2 Communication Strategy The Communications Division seeks to enhance the city of Apache Junction's two-way communications capacity, improve stakeholder relationships and deliver effective communications programs that help achieve the city's mission Communication Strategy • Produce and distnbute information that is timely, accurate, clear, accessible and responsive. • Utilize the full range of communication tools to address each circumstance and public • Standardize the form and appearance of city communications so the public can easily recognize information being provided by the city of Apache Junction. • Work collaboratively across the organization to ensure that information is complete, factual and timely • Respect access to information and the privacy rights of residents and employees • Find and support opportunities for engagement to inform public policy • Create a culture of two-way communication and"communications excellence" practices 3 Audience The city's 36,616 residents are the primary audience. The city collaborates with community members to enhance safety and create a thnvmg community This definition may be expanded to include visitors,residents of neighboring communities, or businesses The audience presents a broad and diverse group of people with different needs and interests It is necessary to consider a number of subgroups that identify audiences with similar communication needs. Primary Stakeholders Residents Employees Businesses Volunteers Apache Junction Unified School District Churches Superstition Fire and Medical Distnct Civic Organizations Chamber of Commerce Media Superstition Mountain Community Visitors Facilities District Partners State of Arizona Pinal County Mancopa County 4 Key Messages Apache Junction is a safe and livable community Apache Junction has a modem,highly trained public safety department. There is a strong sense of community and neighborliness in Apache Junction Apache Junction has an abundance of outdoor recreational opportunities within minutes of downtown Apache Junction is business friendly and seeks to provide an environment where businesses can thrive. 5 GOALS AND OBJECTIVES GOAL 1 - Communicate internally and externally in a timely, accurate and proactive manner,so that residents, city employees and the media remain knowledgeable on all information pertaining to the city. Objective 1 —Enhance communication planning within the organization. Tactic 1 —Create a comprehensive style guide for citywide use. Tactic 2—Streamline communication workflows and planning Tactic 3—Develop key messages for use across all media platforms Objective 2 -Improve public awareness of and access to city information. Tactic 1 - Improve consistency and frequency of key messaging on the website Tactic 2 - Produce monthly video programming promoting city news, events, accomplishments and projects. Tactic 3-Develop Social Media strategy Tactic 4 - Develop and distribute relevant press releases. Tactic 5 - Coordinate and facilitate community meetings. Tactic 6- Research and develop a web based community calendar. Objective 3 -Improve employee knowledge of city information. Tactic 1 —Coordinate and produce Manager's Minute internal videos Tactic 2 - Survey and review how employees want to receive internal communications. Tactic 3 - Expand use of city's Intranet 6 _JOY, GOAL 2 -Provide planning and information prior to, during, and following an emergency. Objective 1 —Maintain and improve the Communication Division's emergency preparedness efforts Tactic 1 - Update the city's emergency communication plan. Tactic 2 - Disseminate and practice emergency activation plans with appropriate city staff Tactic 3 - Participate in regional emergency preparedness groups and training Objective 2 —Create emergency planning content that emphasizes planning for an emergency. Tactic 1 —Wnte and publish articles/press releases regarding recommended preparedness planning Tactic 2—Create social media content related to preparedness planning Tactic 3—Produce 3 to 4 short form preparedness planning videos 7 .... -I GOAL 3-Provide tools and opportunities for the community to participate with the city in planning, budget and decision-making processes and encourage the community to engage in those processes. Objective 1 —Identify and create appropnate online/mobile opportunities to engage with residents. Tactic 1 —Assess effectiveness of current city tools and policies Identify additional tools and research best practices for possible implementation Tactic 2 - Inform residents about how to get involved and stay informed about city government utilizing public meetings, events, email and online tools Tactic 3—Redesign the city website with responsive, device neutral design methodology. Objective Two—Form a communications group to help create and implement updated communication policies Tactic 1 - Identify and invite key members from departments to participate. Tactic 2 -Establish roles,outcomes and purposes of the group and any necessary subcommittees 8 .rr. IN.. 0? jb City of Apache Junction, Arizona 300ESuperstition "IOBoulevard Agenda Item Cover Sheet Apache Junction AZ 85119 ‘111` -- Agenda Item No.4. 'ri`"t File ID: 15-169 Sponsor. Bryant Powell Agenda Date.6/1/2015 Index. In Control.City Council Work Session AN Ilk Discussion on date, time and location for joint meeting with members of the Town of Queen Creek Town Council Attachments. City of Apache Junction,Arizona Page 1 Printed on 5/28/2015