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Home My WebLink About2015 06.16 City Council Special Agenda �p City of Apache Junction, Arizona Meeting location City Council Chambers Zi at City Hall 300 E Superstition Blvd Agenda Apache Junction,AZ 85119 Special Meeting of the Apache Junction v✓ww alcity net City Council Ph (480)982-8002 Al. Monday,June 15,2015 7.00 PM City Council Chambers CALL TO ORDER ROLL CALL AGENDA ITEMS PUBLIC HEARING 1. Consideration of proposed Resolution No 15-15, adoption of final budget for Fiscal Year(FY) 2015-2016 This resolution adopts the final budget for FY 2015-2016 ADJOURNMENT Copies of this agenda and additional information on any of the items listed above may be obtained from the City Clerk's office located at 300 E Superstition Blvd,Apache Junction, AZ 85119, Monday through Thursday from 7 00a-6 00p, excluding holidays The City of Apache Junction invites and welcomes people of all abilities to use our programs, sites and facilities Specific requests may be made by contacting the Human Resources Office at(480)474-2617 or TDD(480)983-0095 Aloft.. City of Apache Junction,Arizona Page 1 Printed on 61912015 City of Apache Junction, Arizona 300 E Superstition R Boulevard Agenda Item Cover Sheet Apache Junction,AZ 85119 Agenda Item No.1. File ID: 15-181 Sponsor- Kathy Connelly Agenda Date.6/15/2015 Index Local/State/Federal Statutory Requirement, Budgetary In Control. Special Meeting of the Apache Junct Consideration of proposed Resolution No 15-15, adoption of final budget for Fiscal Year (FY)2015-2016 This resolution adopts the final budget for FY 2015-2016 Attachments. .r City of Apache Junction,Arizona Page 1 Printed on 61912015 MAY 20, 2015 MEMORANDUM TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS THROUGH GEORGE R HOFFMAN, CITY MANAGER FROM KATHLEEN CONNELLY, CITY CLERK SUBJECT: AGENDA ITEM FOR JUNE 15, 2015 SPECIAL MEETING PROPOSED RESOLUTION NO 15-15 (FINAL BUDGET ADOPTION) In accordance with state law, the city council must adopt a final budget establishing expenditures for the ensuing fiscal year on or before the third Monday in August (August 17) This adoption must take place in a special meeting and also allow for public input. By action taken on May 18 (Resolution No. 15-13)the council chose June 15 as the date set for a special meeting and public hearing for final budget adoption At this point in the budget adoption cycle, the council can either accept or reduce the proposed expenditures It is no longer permissible to increase expenditures within the funds The adoption of Resolution No 15-15 will finalize adoption of the budget for FY 2015-2016 This resolution has been written with an emergency clause so that it is clearly established that the budget has been adopted and is in effect in conjunction with the beginning of the fiscal year. Please contact me if you have any questions Aw, .... RESOLUTION NO. 15-15 A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, FULLY ADOPTING ESTIMATES OF EXPENDITURES BY THE CITY OF APACHE JUNCTION FOR THE FISCAL YEAR BEGINNING JULY 1, 2015, AND ENDING JUNE 30, 000* 2016; DECLARING ESTABLISHMENT OF THE BUDGET FOR THE CITY OF APACHE JUNCTION FOR FISCAL YEAR 2015-2016; AND DECLARING AN EMERGENCY. WHEREAS, in accordance with Arizona Revised Statutes Annotated ("A.R. S. ") § 42-17101, et seq. , the Apache Junction City Council on May 18, 2015, made an estimate of: 1) the different amounts required to meet the public expenses for the ensuing year; 2) an estimate of revenues from sources other than direct taxation; and 3) the amount to be raised by taxation upon real and personal property with the City of Apache Junction, Arizona; and WHEREAS, in accordance with A.R. S. § 42-17103 (A) , the City Council met on May 18, 2015, where taxpayers were allowed the opportunity to appear and be heard in favor of or against any proposed expenditures or tax levies; and WHEREAS, it appears that legal publication has been duly made of the budget estimates together with a notice that the City Council would meet on June 15, 2015 at 7 : 00 p.m. at the City Council Chambers for the purpose of making tax levies as set forth in said estimates; and WHEREAS, it appears that the sums to be raised by primary taxation, as specified therein, do not in the aggregate amount Amok exceed that amount as computed in A.R. S. § 42-17101 . NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of Apache Junction, Arizona as follows : SECTION I BUDGET ADOPTION The estimates of revenue and expenditures shown on the accompanying schedules are hereby adopted as the budget of the City of Apache Junction, Arizona, for Fiscal Year 2015-2016, and incorporates by reference those documents adopted by Resolution No. 15-14 and its attachments entitled "Classification Plan for Fiscal Year 2015- 2016", "Civilian Compensation Plan for Fiscal Year 2015-2016" and Recruit and Sworn Compensation Plan for Fiscal Year 2015-2016". RESOLUTION NO. 15-15 PAGE 1 OF 2 ... SECTION II DECLARING AN EMERGENCY The immediate operation of the provision of this resolution is necessary for the immediate preservation of the public peace, health or safety, and that an emergency is hereby declared to exist; and this resolution shall be in full force and effect from and after its passage, adoption and approval by the mayor and city council of the City of Apache Junction. APPROVED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, THIS DAY OF 2015. SIGNED AND ATTESTED TO THIS DAY OF 2015. JOHN S INSALACO Mayor ATTEST: KATHLEEN CONNELLY City Clerk APPROVED AS TO FORM: 44 -30- 15 R. JOEL STERN City Attorney RESOLUTION NO. 15-15 PAGE 2 OF 2 City of Apache Junction Summary Schedule of Estimated Revenues and ExpendlturesfExpenses Fiscal Year 2016 S FUNDS Fiscal h Special Revenue capital Projects Enterprise Internal Service Year General Fund Fund Debt Service Fund Fund Permanent Fund Funds Available Funds Total All Funds 2015 Adopted/Adjusted Budgeted Expenditures/Expenses' E 26,501,445 15,564.155 0 0 0 0 0 42.065,600 2015 Actual Expand itures/Expenses•' E 24,419,465 14,564,155 _ 0 0 0 0 0 38,N3,620 2016 Fund Balance/Net Position at July 1"' 2,630,695 2,464,415 5,095,110 2016 Primary Pr TaxL H 0 0 0 0 0 0 0 0 Property m'Y r 2016 Secondary Property Tax Levy B 0 0 0 0 0 0 0 0 2016 Estimated Revenues Other than Property Taxes C 25,019,850 12,366,195 0 0 0 0 0 37,386,045 2016 Other Financing Sources D 0 0 0 0 0 0 0 0 2016 Other Financing(Uses) D 0 0 0 0 0 0 0 0 2016 Imerfund Transfers In D 0 1,010,000 0 0 0 0 0 1,010,000 2016 Interfund Transfers(Out) D 11010,000 0 0 0 0 0 0 1,010,000 2018 Reduction for Amounts Not Available 0 0 0 0 0 0 0 0 LESS Amounts for Future Debt Retirement. 0 0 0 0 2016 Total Financial Resources Available 26,640,545 15,1140,610 0 0 0 0 0 42,481,155 2016 Budgeted Expenditures/Expenses E 26,640,545 15,840,610 42,481,155 1 EXPENDITURE LIMITATION COMPARISON 2015 2016 1 Budgeted expenditures/expenses f 42,065,600 f 42,481,155 2 Addisubtract:estimated net reconciling Items 3 Budgeted expend aureslexpenses adjusted for reconciling items 42,065,600 42,481,155 4. Less estimated exclusions 5. Amount subject to the expenditure limitation f 42 065,600 f 42 481 155 6 EEC expenditure limitation f 42,065.600 f d2,481,155 The citynown does not levy property taxes and does not have special assessment districts for which property taxes are levied Therefore,Schedule 8 has been omitted. • Includes Expenditure/Expense Adjustments Approved in the Gurent year from Schedule E. Includes actual amounts as of the date the proposed budget was prepared,adjusted for estlmated activity for the remainder of the fiscal year. '•• Amounts on this line represent Fund BalancelNet Position amounts except for amounts not in spendable form(e.g.,prepaid$and Inventories)or legally or contractually required to be maintained Intact(e.g.,principal of a permanent fund). 4115 SCHEDULE A City of Apache Junction Revenues Other Than Property Taxes Fiscal Year 2016 ESTIMATED ACTUAL ESTIMATED REVENUES REVENUES' REVENUES SOURCE OF REVENUES 2015 2015 2016 GENERAL FUND Local taxes City Sales Tax $ 11,580,000 $ 11,620,000 $ 12,270,000 City Sales Tax Audit 250,000 300,000 300,000 Use Tax 150.000 Exclusive License Fee 100,000 100,000 100,000 Licenses and permits Business Licenses 270,000 270,000 270,000 Building Inspections 375,000 260.000 375,000 Animal Control 90,000 90,000 90,000 Miscellaneous 400 400 400 Intergovernmental State Sales Tax 3,238,445 3,238,445 3,423,905 Revenue Sharing 4,338,400 4,338.400 4,315,130 County Vehicle License Tax 1,666,830 1,666,830 1,830,615 Charges for services Planning&Zoning 8,000 8,000 8,000 Recreation Fees 575,000 575,000 600,000 Library Fees 50,000 50,000 50,000 Returned Item Fees 1,800 270 1,800 Fines and forfeits Court Fines 400,000 445,000 400,000 Interest on investments Interest 85,000 24,000 85,000 Miscellaneous Miscellaneous 750,000 750,000 750,000 Total General Fund $ 23,778,875 $ 23,736,345 $ 25,019,850 Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year 4/15 SCHEDULE C City of Apache Junction Revenues Other Than Property Taxes Fiscal Year 2016 ESTIMATED ACTUAL ESTIMATED REVENUES REVENUES' REVENUES SOURCE OF REVENUES 2015 2015 2016 SPECIAL REVENUE FUNDS Highway User Revenue Fund Intergovernmental State Highway Users Revenue $ 2,351,205 $ 2,351,205 $ 2,570,495 County Sales Tax(112 cent) 1,370,000 1,370,000 1,383,700 Charges for services Engineering Fees 5,000 5,000 5,000 Interest on investments 18,000 18,000 18,000 Miscellaneous 125,000 125,000 125,000 Total Highway Users Revenue Fund $ 3,869,205 $ 3,869,205 $ 4,102,195 Streets Projects Sales Tax Fund 0 2% Roads TPT $ $ $ 1,000,000 Total Streets Projects Sales Tax Fund $ $ $ 1,000,000 Lighting Districts Fund Miscellaneous $ 60,000 $ 60,000 $ 60,000 Total Lighting Districts Fund $ 60,000 $ 60,000 $ 60,000 Gifts&Grants Fund Development Fees $ 492,500 $ 200,000 $ 492,500 Interest on Investments 25,000 25,000 25,000 Miscellaneous _ 6.632,500 2,927,000 6,632,500 Total Gifts&Grants Fund $ 7,150,000 $ 3,152,000 $ 7,150,000 Local Transportation Assistance Fund Intergovernmental State Interest on Investments $ 450 $ 400 $ 450 Total Local Transportation Assistance Fund $ 450 $ 400 $ 450 Library Fund Miscellaneous $ $ $ Donations 55,000 55,000 53,550 Total Library Fund $ 55,000 $ 55,000 $ 53,550 Total Special Revenue Funds $ 11,134,655 $ 7,136,605 $ 12,366,195 TOTAL ALL FUNDS $_ 34,913,530 $ 30,872,950 $ 37,386,045 Includes actual revenues recogrnzed on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year 4/15 SCHEDULE C City of Apache Junction Other Financing Sources/<Uses> and Interfund Transfers Fiscal Year 2016 OTHER FINANCING INTERFUND TRANSFERS 2016 2016 FUND SOURCES <USES> IN < UT> GENERALFUND Streets Projects Fund $ $ $ $ 1,010,000 Total General Fund $ $ $ $ 1,010,000 SPECIAL REVENUE FUNDS Streets Projects Fund from Gen Fund $ $ $ 1,010,000 $ Total Special Revenue Funds $ $ $ 1,010,000 $ TOTAL ALL FUNDS $ $ $ 1,010,000 $ 1,010,000 4/15 SCHEDULE D City of Apache Junction Expenditures/Expenses by Fund Fiscal Year 2016 ADOPTED EXPENDITURE/ BUDGETED EXPENSE ACTUAL BUDGETED EXPENDITURES/ ADJUSTMENTS EXPENDITURES/ EXPENDITURES/ EXPENSES APPROVED EXPENSES' EXPENSES FUND/DEPARTMENT 2015 2015 2015 2016 GENERALFUND Mayor&City Council $ 132,895 $ $ 132,195 $ 116,995 City Manager 337,480 894,970 709,595 Management Services 3,193,815 2,291,740 2,738,890 City Clerk 750,480 749,175 819,430 Finance 732,440 486,615 641,155 City Attorney 752,305 675,230 731,800 General Gov't-Operations 1,923,475 1,923,740 1,484,420 Development Services 1,315,325 1,089,760 1,176,720 Parks& Recreation 3,565,890 3,294,545 3,646,845 Library 1,564,150 1,541,245 1,797,465 Municipal Court 781,510 706,120 741,770 Public Safety 9,300,785 8,839,200 10,508,140 Public Works 2,150,895 1,794,930 1,527,320 Total General Fund $ 26,501,445 $ $ 24,419,465 $ 26,640,545 SPECIAL REVENUE FUNDS Highway Users Revenue Fund (HURF) Public Works/Streets $ 4,999,575 $ $ 4,999,575 $ 4,145,150 Public Works/Engineering 869,630 869,630 788,565 Total Hwy Users Rev Fund $ 5,869,205 $ $ 5,869,205 $ 4,933,715 Streets Projects Fund Public Works $ $ $ $ 2,360,000 Total Streets Projects Fund $ $ $ $ 2,360,000 Lighting Districts Fund Lighting Districts $ 60,000 $ $ 60,000 $ 60,000 Total Lighting Districts Fund $ 60,000 $ $ 60,000 $ 60,000 Gifts& Grants Fund General Gov't-Operations $ 6,170,480 $ $ 5,170,480 $ 6,000,000 City Attorney 46,890 46,890 60,890 Development Services 249,000 249,000 500,000 Finance 131,500 Management Services 72,275 72,275 171,700 Public Safety 166,475 166,475 555,655 Library 503,230 503,230 330,000 Parks& Recreation 1,000,000 1,000,000 526,000 Public Works 1,280,000 1,280,000 100,000 Total Gifts& Grants Fund $ 9,488,350 $ $ 8,488,350 $ 8,375,745 Local Transportation Assistance Fund (LTAF) LTAF $ 57,600 $ $ 57,600 S 57,600 Total Local Trans Asst Fund $ 57,600 $ $ 57,600 $ 57,6 00 Library Fund Library $ 89,000 $ $ 89,000 53,550 Total Library Fund $ 89,000 $ $ 89,000 $ 53.550 Total Special Revenue Funds $ 15,564,155 $ $ 14,564,155 $ 15,840,610 TOTAL ALL FUNDS $ 42,065,600 $ $ 38,983,620 $ 42,481,155 * Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures/expenses for the remainder of the fiscal year 4/15 SCHEDULE E City of Apache Junction Expenditures/Expenses by Department Fiscal Year 2016 ADOPTED EXPENDITURE/ BUDGETED EXPENSE ACTUAL BUDGETED EXPENDITURES/ ADJUSTMENTS EXPENDITURES/ EXPENDITURES/ EXPENSES APPROVED EXPENSES* EXPENSES DEPARTMENTIFUND 2015 2015 2015 2016 Mayor&City council General Fund $ 132,895 $ $_ 132.195 $ 116,995 Department Total $ 132,895 $ $ 132,195 $ 116,995 City Manager General Fund $ 337,480 $ $ 894,970 $ 709,595 Department Total $ 337.480 $ $ 894,970 $ 709.595 Management Services General Fund $ 3,193,815 $ $ 2,291,740 $ 2,738,890 Gifts&Grants Fund 72,275 _ _ 72,275 171,700 Department Total $ 3,266,090 $ $ 2,364,015 $ 2.910.590 City Clerk General Fund $ 750,480 $ $ 749,175 $ 819,430 Department Total $ 750,480 $ $ 749,175 $ 819,430 Finance General Fund $ 732,440 $ _ $ 486,615 $ 641,155 Gifts&Grants Fund 131,500 Department Total $ 732,440 $ $ 486.615 $ 772.655 City Attorney General Fund $ 752,305 $ $ 675.230 $ 731.800 Gifts&Grants Fund 46,890 _ 46,890 60,890 Department Total $ 799.195 $ $ 722,120 $ 792.690 General Gov't-Operations General Fund $ 1,923,475 $ $ 1,923,740 $ 1,484,420 Gifts&Grants Fund 6,170,480 5,170,460 6,000.000 Department Total $ 8.0 33.955 $ $ 7.094.220 $ 7.484.420 Development Services General Fund $_ 1,315,325 $ _ $_ 1,089.760 1,176 720 Gifts&Grants Fund _ 249,0D0 249,000 500,000 Department Total $ 1,564,325 $ $ 1,338,760 $ 1.676,720 Parks&Recreation General Fund $ 305,890 $ _ $ 3.294,545 $ 3,646,845 Gifts&Grants Fund 1,D00,0DD 1000,000 526,0D0 Department Total $ 4,565,890 $ $ 4,294,545 $ 4.172.845 Library General Fund $ 1,564,150 $ $ 1,541,245 $ 1,797,465 Gifts&Grants Fund 503,230 503,230 330,0D0 Library Fund _ 89,0D0 89,000 53,550 Department Total $ 2.156.380 $ $ 2,133,EL $ 2.181.015 Municipal Court General Fund $ 781,510 $ $ 706,120 $ 741,770 Department Total $_ 781.510 $ $ 706,120 $ 741,770 Public Safety General Fund $ 9,300,785 $ $ 8,639,200 $ ID 508,140 Gifts&Grants Fund 166,475 _ 166,475 555,655 Department Total $ 9,467,260 $ $ 9,005,675 $ 11.D63.795 Public Works General Fund $ 2,150,895 $ $ 1,794,930 $ 1,527,320 HURF Fund 5,869,2D5 5,869,2D5 4,933,715 Streets Projects Fund _ 2,360,000 _ Gifts&Grants Fund 1,280,000 1,280,000 1 DO,000 Lighting Districts Fund 60.0D0 60,0D0 60,DD0 LTAF Fund 57,6D0 57,6D0 57,6D0 Department Total $ 9.417.700 $ $ 9.D61.735 $ 9,038,635 Total $ 42.D65.6D0 $ $ 3j.983.6 $ 42, 1,155 Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared,plus estimated expenditures/expenses for the remainder of the fiscal year 4115 SCHEDULE F City of Apache Junction Full-Time Employees and Personnel Compensation Fiscal Year 2016 Total Estimated Full-Time Employee Salaries Other Benefit Personnel Equivalent(FTE) and Hourly Costs Retirement Costs Healthcare Costs Costs Compensation FUND 2016 2016 2016 2016 2016 2016 GENERAL FUND 235 $ 13,032,495 $ 3,720,705 $ 1,448,735 $ 358,530 $ 18,560,465 SPECIAL REVENUE FUNDS HURF 27 $ 1,454,040 $ 271,770 $ 189,575 $ 74,235 $ 1,989,620 Gifts&Grants 1 307,325 59,715 45,310 3,085 415,435 Total Special Revenue Funds 28 $ 1,761,365 $ 331,485 $ 234,885 $ 77,320 $ 2,405,055 TOTAL ALL FUNDS 263 $_ 14,793.860 $ 4,052,190 $ 1,683,620 $ 435,850 $ 20,965,520 F I I'f 'I 4/15 SCHEDULE G i► ROLL CALL VOTE 5 NOTES: ITEM # ETIN OF f MOTION BY: SECONDED BY YE NO ABSTAINED COUNCILMEMBER EVANS VICE MAYOR BARKER COUNCILMEMBER RIZZI COUNCILMEMBER WALDRON COUNCILMEMBER SERDY COUNCILMEMBER WILSON MAYOR INSALACO UNANIMO S IN FAVOR OPPOSED ABSTAINED TOTAL \ ' ITEM NO. 1 1 MOVE THAT RESOLUTION NO 15-15, A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, FULLY ADOPTING ESTIMATES OF EXPENDITURES BY THE CITY OF APACHE JUNCTION FOR THE FISCAL YEAR BEGINNING JULY 1 , 2015, AND ENDING JUNE 30, 2016, DECLARING ESTABLISHMENT OF THE BUDGET FOR THE CITY OF APACHE JUNCTION FOR FISCAL YEAR 2015-2016, AND DECLARING AN EMERGENCY, AND I FURTHER MOVE THAT ANY JULY PAY ADJUSTMENTS INCLUDED WITH THE ADOPTION OF THE FISCAL YEAR 2015-2016 FINAL BUDGET AND DONE IN CONJUNCTION WITH THE CITY OF APACHE JUNCTION CLASSIFICATION PLAN FOR FISCAL YEAR 2015-2016, THE CITY OF APACHE JUNCTION CIVILIAN COMPENSATION PLAN FOR FISCAL YEAR 2015-2016 OR THE CITY OF APACHE JUNCTION SWORN AND RECRUIT COMPENSATION PLAN FOR FISCAL YEAR 2015-2016, AS ADOPTED BY RESOLUTION NO 15-14 ON MAY 18, 2015, SHALL BECOME EFFECTIVE BEGINNING THE FIRST DAY OF THE FIRST FULL PAY PERIOD IN JULY 2015, (BE APPROVED) OR (BE DENIED) ADJOURNMENT n I MOVE THAT THE SPECIAL MEETING BE ADJOURNED AT P.M.