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HomeMy WebLinkAbout2013 04.16 City Council Regular Agenda PLEASE FILL OUT A"P~JEST TO SPEAK" FORM IF YOU WISH TO AC"...k-ESS THE COUNCIL AT CALL TO THE PUBLIC OR ON ANY NON-PUBLIC HEARIi,,A ITEM City of Apache Junction Home of the .ruperstitzon iountam 4P/Z0V APACHE JUNCTION CITY COUNCIL CITY COUNCIL CHAMBERS 300 EAST SUPERSTITION BOULEVARD APACHE JUNCTION,ARIZONA 85219 REGULAR MEETING AGENDA April 16, 2013 7:00 PM A. CALL TO ORDER. B INVOCATION AND PLEDGE OF ALLEGIANCE. c• ROLL CALL. D CONSENT AGENDA. The Council may,at this time,take single action on any or all items listed as consent agenda items.These items may include,but are not limited to,acceptance of agenda, acceptance of minutes, appointments, acceptance of resignations and adoption of certain resolutions and other items which do not require a public hearing. The Consent Agenda is a timesaving device of which the Mayor and City Council is to receive documentation on these items from the City Manager for their review prior to the meeting Any member of the Council may remove any item from the Consent Agenda for discussion and cause a separate vote on the matter later in the agenda 1. Acceptance of Agenda. 2 Approval of Minutes of Regular Meeting of April 2, 2013. 3 Consideration of approval of proposed Resolution No. 13-11, authorizing the City of Apache Junction to enter into an agreement with the Arizona Early Childhood Development and Health Board and the Pinal Regional Partnership Council for Fiscal Years 2013-2016 The Apache Junction Public Library was offered grant funds to continue the early childhood development program called the Fun Van through the Arizona Early Childhood Development and Health Board(also known as First Things First)and in collaboration with the Pinal Regional Partnership Council This grant will allow the city to expend up to$330,000 per year, renewed annually for a potential total of three years for personnel,vehicle costs,equipment, phones, Internet,books, laptops, incentives,training, program supplies, office supplies and materials,advertising and marketing activities 4. Consideration of proposed Resolution Nos. 13-04, 13-05, 13-06, 13-07,and 13-08 to be submitted to the Gila River Indian Community State Shared Revenue Program for Fiscal Year 2013-2014. Voter approved Proposition 202 provided for Arizona tribes to set aside a percentage of gaming revenue for grant distribution to local governments The law also stipulates that nonprofits may submit applications if the organization is sponsored by an appropriate municipality As approved by the city council in 2011,the city extended an invitation to local nonprofits to request council's sponsorship of their projects Four local nonprofits have submitted a request,staff has also submitted a request. E AWARDS, PRESENTATIONS AND PROCLAMATIONS. Awards, presentations from other organizations, proclamations issued by the mayor,and acknowledgement of distinguished guests and visitors,and staff presentation of receipt of grant or donated funds are permitted at this time 5 FORMAL PRESENTATION BY MAYOR OF CERTIFICATES OF GRADUATION TO 17 GRADUATES OF THE FIFTEENTH CITIZEN LEADERSHIP INSTITUTE 6. PRESENTATION AND DISCUSSION WITH SANDIE SMITH, PRESIDENT AND CEO,AND EDWARD FARRELL, VICE PRESIDENT, OF PINAL PARTNERSHIP REGARDING PARTNERSHIP EFFORTS AND PROGRESS, AND MEMBERSHIP FEE STRUCTURE. - Pinal Partnership was formed in 2 to bring together people and ideas that will ultirimoft,y form the future of Pinal County,the fastest growing county in Arizona The City of Apache Junction has been a member of Pinal Partnership since inception Ms Smith and Mr Farrell will provide an overview of the partnership's progress and detail membership fee structure. 7 PROCLAMATION DESIGNATING APRIL 14-20,2013 AS "WEEK OF THE YOUNG CHILD IN PINAL COUNTY" Requested by First Things First Pinal Regional Partnership Council 8 PROCLAMATION DECLARING APRIL AS "FAIR HOUSING MONTH" Affirmatively Furthering Fair Housing was first included in the Fair Housing Act of 1964,which, in Title VI, prohibited discrimination in housing on the basis of race,color,and national origin This Act also required that the United States Department of Housing and Urban Development administer its programs including the Community Development Block Grant program in a manner that affirmatively promotes fair housing ... 9 PROCLAMATION DESIGNATING APRIL 14th-20th, 2013 AS"NATIONAL PUBLIC SAFETY TELECOMMUNICAI.., 1S WEEK". National Public Safety Telecommunications Week recognized telecommunicators for their outstanding service and commitment to public health and safety 10. PROCLAMATION DESIGNATING APRIL 21ST-27TH AS"NATIONAL VOLUNTEER WEEK". National Volunteer Week recognizes the contributions that our volunteers make every day to our community F ANNOUNCEMENT OF CURRENT EVENTS. The Mayor or any member of Council may at this time present a brief summary of current events However, no discussion shall take place on such items except for clarifying comments related to substance,time and location G CITY MANAGER'S REPORT. The City Manager, members of City staff or those individuals designated by the Manager may present information pertinent to items under consideration or information related to the operation of the City There shall however be no discussion at this time except for clarification inquiries 11. MANAGER'S REPORT. 12 PRESENTATION AND DISCUSSION ON CURRENT STATE LEGISLATION. Staff will give an update on current state legislation that may affect local government H. PUBLIC HEARINGS. Public hearings required by applicable law shall be conducted by the Council and any person shall be given the opportunity to speak 1A remarks shall be addressed to the Council as a whole and not to any member thereof Such remarks shall be limited to five(5)minutes u...ess additional time is granted by the Mayor This time limitation shall not apply to applicants and their agents appearing before the Council 13. PROPOSED ORDINANCE NO. 1389, CASE PZ-2-13, A PLANNED DEVELOPMENT MAJOR AMENDMENT REQUEST BY PATHFINDER TRF SIX LLC AND ADAMS CONSTRUCTION AND MANAGEMENT COMPANY, REPRESENTED BY BEUS GILBERT PLLC, AMENDING THE DEVELOPMENT PLAN FOR "IDAHO CREEK VILLAS- PHASE 3". The CR-5/PD(Multi-family Residences/Townhomes by Planned Development)zoned property at the southeast corner of W Tepee Street and N Plaza Drive was zoned and platted for a 2-story,47-unit,townhomes development which went into default and was never constructed The new owners wish to dissolve the existing subdivision plat and amend the development plan for the property to instead construct 26 duplex rental apartments(52 total units)for seniors only, under the state's Low Income Housing Tax Credit Program 14 PROPOSED RESOLUTION NO 13-13,CASE SD-1-13, A REQUEST TO VACATE AND DISSOLVE THE FINAL SUBDIVISION PLAT FOR IDAHO CREEK VILLAS- PHASE 3, BY PATHFINDER TRF SIX LLC AND ADAMS CONSTRUCTION AND MANAGEMENT COMPANY, REPRESENTED BY BEUS GILBERT PLLC. Resolution No. 13-13 proposes to dissolve and vacate the final subdivision plat for a 47-unit,2-story townhomes, planned development project which was never constructed The applicants propose to recombine the property into a single parcel for the purpose of developing a duplex rentals development(52 units total)for seniors, under the state's Low Income Housing Tax Credit Program,to be called Apache Junction Villas This case runs concurrent with case PZ-2-13 I OLD BUSINESS. The Council shall consider any business that has been previously considered and which is still unfinished to include those items previously postponed or tabled No member of the public shall be permitted to speak on these items unless invited to do so by the Mayor after first submitting a written request-to-sl form with the City Clerk None J NEW BUSINESS. The Council shall consider any business not yet considered No member of the public shall be permitted to speak on these items unless invited to do so by the Mayor after first submitting a written request-to-speak form with the City Clerk None K COUNCIL DIRECTION TO STAFF. This item allows the Mayor and City Council to direct staff on specifically listed matters .1.1., 15 DIRECTION TO STAFF ON RESOLUTIONS TO BE SUBMITTED AND/OR CO-SPONSORED TO THE 2013 RESOLUTIONS COMMITTEE OF THE LEAGUE OF ARIZONA CITIES AND TOWNS. Each year the council has the opportunity to submit resolutions to the League of Arizona Cities and Towns(the League) Resolutions Committee at the League's Annual Conference.These resolutions drive the creation of the league's legislative platform. Historically the league sends out information packets in May describing the process At the April 1, 2013 work session,the council to discussed what topics they may want staff to prepare resolutions for or what topics to cosponsor Also,the council may direct staff on the process of submitting resolutions and/or cosponsoring resolutions Last year the council directed the city manager submit resolutions and/or cosponsor resolutions upon receiving authorization from the mayor on behalf of the city The council may wish to continue or change this process L SELECTION OF MEETING DATES, TIMES, LOCATIONS, AND PURPOSES: 16 EXECUTIVE SESSION AT 5 45 P M AND WORK SESSION AT 7.00 P.M. FOR MONDAY, MAY 6, 2013. 17. EXECUTIVE SESSION AT 5:45 P M FOR TUESDAY, MAY 7,2013. OTHER MEETINGS IF NECESSARY M CALL TO PUBLIC. At this time the public has the privilege to address the Council with requests,communications,comments or suggestions relating to City business that are not listed on the agenda All speakers must have already submitted a written"Request to Speak"form to the City Clerk no later than the conclusion of the City Manager's Report portion of the agenda If there is a group speaking on the same item,they should select a spokesperson All such remarks shall be addressed to the Council as a whole and not to any member thereof The Mayor is authorized to ask a speaker to stop speaking and leave the podium or to adjourn the meeting if anyone becomes disorderly, uncivil, makes personal attacks or continues to speak about items that are not within the jurisdiction of the city after being warned such issues are beyond the jurisdiction of the city to act The Council may not answer questions of the speaker,discuss the matter with one another, but may, at the conclusion 1) respond to criticism by a speaker,2) ask the City Manager to review a matter,3)ask the City Manager to place the matter on a future agenda Each speaker must approach the podium, speak into the microphone, provide their name and address There is a three (3) minute time limit per speaker N. ADJOURNMENT. Copies of this agenda and additional information regarding any of the items listed above may be obtained from the City Clerk s office 300 East Superstition Boulevard,Apache Junction,AZ Monday through Thursdays, 7 00a—6 00p, excluding holidays If any person with a disability needs any type of accommodation, please notify the Human Resources Office,at (480)474-2617 or(480)983-0095(TDD)at least 72 hours prior to the scheduled time CITY COUNCIL REGULAR MEETING APRIL 2, 2013 The regular meeting of the City Council of the City of Apache Junction, Arizona, was held on April 2, 2013, at the Apache Junction City Council Chambers pursuant to the notice ,.. required by law. CALL TO ORDER Mayor Insalaco called the meeting to order at 7 : 00 p.m. INVOCATION Councilmember Wilson gave the Invocation. PLEDGE OF ALLEGIANCE Councilmember Barker led the Pledge of Allegiance . ROLL CALL Councilmembers Present: Mayor Insalaco Councilmember Barker Councilmember Evans Councilmember Serdy Councilmember Waldron Councilmember Wilson ^' (Vice Mayor Dietz was absent . ) Staff Present : Assistant City Manager Bryant Powell City Clerk Kathleen Connelly City Attorney Joel Stern Interim public Safety Director/Deputy Chief Tom Kelly Parks and Recreation Director Jeff Bell Assistant to the City Manager Matt Busby Others Present : Business Advocate Janine Solley REGULAR MEETING OF THE CITY COUNCIL APRIL 2, 2013 PAGE 1 OF 15 ACCEPTANCE OF CONSENT AGENDA Councilmember Barker MOVED THAT THE CONSENT AGENDA BE ACCEPTED AS PRESENTED. Councilmember Waldron SECONDED THE MOTION. VOTE: Unanimous . The motion carried. AWARDS, PRESENTATIONS AND PROCLAMATIONS None. ANNOUNCEMENT OF CURRENT EVENTS Councilmember Wilson recognized the East Valley Back Country Horsemen for their assistance this past winter season in repairing the step over gates in the community. Councilmember Wilson commented this last weekend they had Horse Tales, formerly the Black Stallion Literacy Program, with four schools attending He thanked Wayne Standage for being there, the community and Superstition Horsemen' s Association for sponsoring it, and the Parks and Recreation Department for setting it up and making it possible. Councilmember Serdy announced Apache Junction Little League is getting underway this week. Opening ceremonies are Saturday. He encouraged people to stop and watch the games . — Councilmember Barker commented about 3 years ago the Focal Point Enhancement Protect was started. Almost all the trees are lit on the west side of the focal point and quite a few on the south side, with a lot of names on the pavers . This year they are dedicating the campaign to the veterans of the city. They will have a special place of honor at the focal point across the street from the flags. CITY MANAGER' S REPORT REGULAR MEETING OF THE CITY COUNCIL APRIL 2, 2013 PAGE 2 OF 15 Assistant City Manager Bryant Powell commented on the Little League opening ceremonies, drainage and road improvements at Meridian and Southern, and Recreation Superintendent Liz Langenbach being asked to participate as an expert on a panel of speakers for the Parks and Recreation Organization. Councilmember Barker asked if all the work being done on Meridian includes a traffic signal at the end. r► Assistant City Manager Bryant Powell stated it does . Business Advocate Janine Solley gave a brief presentation on the housing activity in the community. Mayor Insalaco asked if the Haystack development was going to continue with what they did before. He has noticed a pile of dirt there. Business Advocate Janine Solley stated she believes they have started to pull a couple of permits. Mayor Insalaco commented he knows others have started renting them out . He asked if they would all be rentals. Business Advocate Janine Solley stated she would have to check on that. Assistant City Manager Bryant Powell stated he wanted them to be aware that all of these projects are infill projects . The final plat was done 5 years ago and we are reaping the benefits of that. He is concerned that once the infill fills up, the state land area south of US 60 will be even more important . Our growth will be to the south. They need to start processing now as it takes two to four years to get to final plat approval . Assistant to the City Manager Matt Busby gave a brief update on current legislation issues that impact the city. Councilmember Barker asked if it is 65% of the total selling price of the newly-constructed home that is taxed. Assistant to the City Manager Matt Busby stated that is correct . Our local 2 2% sales tax would be charged on $65, 000 of a REGULAR MEETING OF THE CITY COUNCIL APRIL 2, 2013 PAGE 3 OF 15 00. $100, 000 home sold in Apache Junction. It would be remitted to the sales tax office. The state also does the same thing at 6. 60 . Councilmember Barker commented they will pull it all out. Assistant to the City Manager Mate Busby stated they will total it out and pay it to the right people. He continued on with his briefing. Councilmember Barker commented the construction companies could pay their tax on construction supplies to another state or country. Assistant to the City Manager Matt Busby commented the state has a use tax that would capture some of that but the city does not. He continued with his briefing. Councilmember Serdy asked if the merchant has to pay two different sets of taxes for those cities that collect their own tax; one to the city and one to the state and county. Assistant to the City Manager Matt Busby stated to his understanding that is correct . Councilmember Serdy commented that is how the legislature thinks they are simplifying it . They would only have to pay one and not have to do two sets of books . It would be simplifying it for the merchants . Assistant to the City Manager Matt Busby stated there is also an online portal that is supposed to solve that issue. They would go to the website and remit their payment through that website. On the back end it would be distributed to the right people. The League and staffs argument is to try to see if that works before making a huge change to the whole tax code. This was legislation from last year. Councilmember Serdy asked when the extra 1% falls off. City Clerk Kathleen Connelly stated it falls off next month. She added regarding businesses paving different jurisdictions, it depends on the type of tax. Local jurisdictions tax some REGULAR MEETING OF THE CITY COUNCIL APRIL 2, 2013 PAGE 4 OF 15 items that are not taxable by the state. There are some people who only pay the city; they never have to deal with the state. Her understanding of the portal is those people could still come in and pay the city directly if it is what they choose to do. There are many people that prefer to hand over the return and check over the counter and get a receipt for it then and there rather than have it get lost in the giant state system. Mayor Insalaco asked how long it would take us to get the money to the city before 2007 when businesses were gust writing one check to the state. City Clerk Kathleen Connelly stated there would be at least a 30 day delay. She would also have to say in all honesty there is probably some money the city has never gotten. Councilmember Waldron asked if they withheld some money for a long period of time. City Clerk Kathleen Connelly stated there were instances where the state returned more money to taxpayers than the city was ever paid in the first place There were instances where the city had to pursue a six figure account because the state chose not to do so. In that particular instance, that entity did not owe the state since it was primarily food for home consumption. It was a city tax. The city could not get answers to some of its questions as to when it would get an amount. Staff would frequently be told the state had switched software. She believes there are some dollars the city has not gotten and will never get . A\ Assistant to the City Manager Matt Busby stated the ability to self-collect and do our own audits is not ]ust about insuring the city collects the right amount, it is also insures the taxpayers are paying the right amount . There have been instances where the city has had to rebate money as there was an overpayment or there should have been no payment at all . It was caught at the local level and they were paid very quickly. Another factor is the local businesses have someone that can come in on their lunch break and talk to staff face to face about their tax issues . When it goes through the Department of Revenue, they have to go to Phoenix, a very large bureaucracy with hundreds of employees . REGULAR MEETING OF THE CITY COUNCIL APRIL 2, 2013 PAGE 5 OF 15 Councilmember Barker asked for a copy of his power point presentation. Assistant to the City Manager Matt Busby stated they could get more information on these issues at the League' s website. The governor' s website has all the links on the TPT issue . City Clerk Kathleen Connelly stated a third resource would be the state auditor general' s website. They are charged with reviewing different state departments on a rotating ten year basis . Look under the reports section and then go to Arizona Department of Revenue. The reports are not very good. She had hoped the legislature would take a look at those. She understands that the department of revenue has monetary limitations . She believes their next review is in 2016. It would be a shame to transition all to that agency and then have a report come out in 2015 saying they are not able to do this work. Councilmember Barker asked if they had cut a lot of staff in last year' s budget . City Clerk Kathleen Connelly stated they did. Assistant to the City Manager Matt Busby stated they made cuts in several years . Councilmember Barker commented it seemed to her they cut a lot of money out of their budget so now they will have to give them that back and a lot more in order to take care of this situation. PUBLIC HEARINGS APPLICATION FOR A TEMPORARY EXTENSION OF PREMISES FOR THE ELKS LODGE #2349 City Clerk Kathleen Connelly briefed the council on the item. Mayor Insalaco requested the applicant address the council . REGULAR MEETING OF THE CITY COUNCIL APRIL 2, 2013 PAGE 6 OF 15 Ms . Cindy Pierson addressed the council . She is with the Elks Club and advised this is the fifth annual car show. It is a car and tractor show with the proceeds going to their charities . It will start at 10 a.m. and will go until 1 p.m. They will have beer, pop and coffee. Mayor Insalaco opened the public hearing on the item. There being no one wishing to r•. speak, he closed the public hearing and reopened the item to council discussion. There being no further discussion, he called for a motion. Councilmember Waldron MOVED THAT THE APPLICATION FOR A TEMPORARY EXTENSION OF PREMISES FOR ELKS LODGE #2349 FOR APRIL 13, 2013, SUBMITTED BY RALPH HENDERSON, BE RECOMMENDED FOR APPROVAL TO THE ARIZONA DEPARTMENT OF LIQUOR LICENSES AND CONTROL. Councilmember Wilson SECONDED THE MOTION. VOTE: Unanimous . The motion carried. OLD BUSINESS None. NEW BUSINESS p None. DIRECTION TO STAFF PROPOSED AMENDMENTS TO THE PARK NAMING POLICY Parks and Recreation Director Jeff Bell briefed the council on the item. Councilmember Wilson asked why they did not consider an individual who spends a lot of time bringing activities to the city and or an organization that REGULAR MEETING OF THE CITY COUNCIL APRIL 2, 2013 PAGE 7 OF 15 gives a lot of their money to different nonprofits in the community. It states that volunteer does not apply. He asked what the thought was behind that decision Parks and Recreation Director Jeff Bell stated he believes the commission wants to recognize that type of individual, but they did not to go to the level of naming park facilities . They want to do it in the form of a .••. dedication program as it is spelled out in the draft . They think there might be potential for revenue in the future for park naming facilities . They could be named after big sponsors or commercial businesses or corporations . They had discussed some of this . Individual names get forgotten 20 to 30 years from now. They thought a dedication plaque with an explanation of what that individual did and provided would have more meaning than naming a facility after them. Councilmember Serdy commented the financial support is trying to get sponsorships . It is not a rich dude, trying to build his ego, wanting to name a park after himself. If he gave him $1, 000, 000 they would name it after him. He asked if that is something they wanted to avoid. Parks and Recreation Director Jeff Bell stated that is correct . Councilmember Serdy commented he would want to discourage that . He does not think someone should have a park named after them because they gave money. He would rather see volunteerism in the works . Whenever there are places that do naming rights, it is usually for a limited amount like the concert venue on the west side. It changes names every two years . It is not a city facility. He asked if that is private. Parks and Recreation Director Jeff Bell stated he believed that is correct . Councilmember Serdy asked for some examples of city parks . He asked if Bank One Ballpark would be considered one. REGULAR MEETING OF THE CITY COUNCIL APRIL 2, 2013 PAGE 8 OF 15 OW Parks and Recreation Director Jeff Bell asked what he meant by naming. Councilmember Serdy commented he was talking about the naming rights . He asked if the committee should look into temporary sponsorship naming. Parks and Recreation Director .01k. Jeff Bell stated he believed they just hired a staff person for that . Dan Beeman will be working on that . Councilmember Serdy commented for a few years the rodeo grounds may be named something. Parks and Recreation Director Jeff Bell stated Levi' s . Councilmember Serdy asked if the committee would screen this . Parks and Recreation Director Jeff Bell asked if he meant the parks and recreation commission. Councilmember Serdy commented they would not want to name it the Jack Daniels Rodeo Arena . Parks and Recreation Director Jeff Bell stated the commission is simply an advisory body to the council . The council has the final say. They would make a recommendation to you to accept the name or not . Councilmember Serdy commented it would go through them and then back to the council . Parks and Recreation Director Jeff Bell stated that is correct . Councilmember Wilson commented even though volunteerism is not listed under dedication, that is one of the things they would use to qualify. REGULAR MEETING OF THE CITY COUNCIL APRIL 2, 2013 PAGE 9 OF 15 Councilmember Barker commented it says outstanding service, which to her would be volunteer. Councilmember Wilson commented he was looking for the words . Councilmember Barker asked if he wanted that specifically. Councilmember Wilson commented that way it is understood and interpreted. He was not sure what would be outstanding service. Councilmember Barker asked what the difference is between outstanding service and outstanding volunteer service. Councilmember Wilson commented he does not necessarily mean outstanding service as far as volunteering. They could have someone working with a group that brings in activities . Those funds raised are turned around and given to the boys and girls club and other nonprofits . Councilmember Barker asked if that was not outstanding service . Councilmember Wilson asked if it is just service to the city or to the organization. Aiwa Councilmember Barker commented it is a city facility. They would have to determine whether most of the funds the organization raises go to the city organizations like parks and recreation. Councilmember Wilson commented that is why he wants it clear. Councilmember Barker asked what he would consider clearer; what verbiage would help the definition. REGULAR MEETING OF THE CITY COUNCIL APRIL 2, 2013 PAGE 10 OF 15 _ p Councilmember Wilson commented he wanted to make sure they could include the wording where volunteerism, not necessarily to the city directly, has done activities that benefitted the city. Councilmember Barker asked if they could add the words "outstanding service that benefits the city". She asked if that would answer the need and change the meaning to his intent . There was general discussion on where this change would be placed in the policy and how the current language was interpreted. Councilmember Wilson commented he questioned it because it singled it out on the previous page where it states the value of volunteerism time does not apply to this criteria. Councilmember Waldron commented he agreed with the value of volunteer time but not the benefit of the volunteer time. Councilmember Wilson commented he assumed it was carrying over to here as well. Councilmember Waldron commented he thinks the value of the volunteer time is what the value of the time that they give is, not what the group gets and donates to various groups . .•. Councilmember Barker commented the value of volunteer time is actually monetary. Councilmember Waldron commented it would be $21 per hour. Councilmember Barker commented they are disallowing the $21 per hour that is currently used to value volunteer time. Councilmember Waldron commented that is how he read it . REGULAR MEETING OF THE CITY COUNCIL APRIL 2, 2013 PAGE 11 OF 15 Councilmember Barker commented it appears to her that adding the words "that benefits the city" does not change the meaning that the sentence was intended for. They could be added and if that would make some people feel better about it and feel it is clearer, she does not see a problem with it . Councilmember Waldron agreed. r Mayor Insalaco commented that will work. He called for any more discussion. There being no further discussion, he called for a motion. Councilmember Barker MOVED THAT THE FOLLOWING DIRECTION BE GIVEN TO STAFF REGARDING PROPOSED AMENDMENTS TO THE PARK NAMING POLICY: THAT WE ACCEPT THOSE PROPOSALS AND THAT WE ADD TO DEDICATION CRITERIA 1 . B. , FOLLOWING THE WORDS OUTSTANDING SERVICE "THAT BENEFITS THE CITY". Councilmember Waldron SECONDED THE MOTION. VOTE: Unanimous . The motion carried. CITY MANAGER APPOINTED ART COMMITTEE RECOMMENDATION ) Business Advocate Janine Solley briefed the council on the item. Ankak Councilmember Barker commented it seemed they reached a consensus at the last meeting that they liked them all and they would be grateful to go with the recommendations of the art group. She hoped they would use the other two down the road eventually. Councilmember Serdy asked Janine if she had any other artwork of the javelina or if she could make the picture bigger. He asked about the things that look like rays behind the Apache. He was told they would not look like that when it is completed. They will look more like REGULAR MEETING OF THE CITY COUNCIL APRIL 2, 2013 PAGE 12 OF 15 the ones behind the javelina which have some depth and contrast . Those are bent . They look artificial behind the Apache but it would be blended in more like in the javelina. It will look more like a real plant once it is constructed. Councilmember Barker commented she thought those were arrows . Councilmember Wilson commented he is all for going with what the art committee decided. They had asked them to come forward with their suggestions . They need to continue on and go forward. They are putting the time in. They will be going out trying to get potential sponsors for this . He thinks they have thought it out well once it was explained. It really fits well . He is all for what the art community says . He agreed with what Councilmember Barker said. Councilmember Serdy commented he agreed also and added there is another Lost Dutchman there behind the focal point . They have nothing Apache, yet they have Apache Junction and Apache Trail . He thinks it would be a welcome addition to have an Apache there. Councilmember Waldron agreed, adding he would like to take the recommendation of the art committee and go forward. Councilmember Evans concurred. Councilmember Barker asked if staff needed it in the form of a motion. Business Advocate Janine Solley stated that is correct . Councilmember Barker MOVED THAT THE FOLLOWING DIRECTION BE GIVEN TO STAFF REGARDING THE CITY MANAGER APPOINTED ART COMMITTEE RECOMMENDATION: THAT WE GO FORTH WITH THEIR RECOMMENDATIONS WITH GREAT, GREAT FULLNESS . REGULAR MEETING OF THE CITY COUNCIL APRIL 2, 2013 PAGE 13 OF 15 Councilmember Wilson SECONDED THE MOTION. VOTE: Unanimous . The motion carried. SELECTION OF MEETING DATES, TIMES, LOCATIONS, AND PURPOSES Councilmember Barker MOVED THAT AN EXECUTIVE SESSION AT 5 : 45 P.M. AND A WORK SESSION AT 7 : 00 P.M. BE HELD ON MONDAY, APRIL 15, 2013, IN THE CITY COUNCIL CONFERENCE ROOM AND CITY COUNCIL CHAMBERS RESPECTIVELY; AND THAT AN EXECUTIVE SESSION AT 5 : 45 P.M BE HELD ON TUESDAY, APRIL 16, 2013, IN THE CITY COUNCIL CONFERENCE ROOM. Councilmember Evans SECONDED THE MOTION. VOTE: Unanimous . The motion carried. CALL TO THE PUBLIC: None. ADJOURNMENT Mayor Insalaco adjourned the meeting at 7 . 55 p m A•� Consent Agenda Items are as follows: 1 . Acceptance of Agenda. 2 . Approval of Minutes of Regular Meeting of March 19, 2013 . ACCEPTED THIS 16TH DAY OF APRIL, 2013, BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA. SIGNED AND ATTESTED TO THIS 16TH DAY OF APRIL, 2013 . REGULAR MEETING OF THE CITY COUNCIL APRIL 2, 2013 PAGE 14 OF 15 JOHN S . INSALACO Mayor ATTEST: bk KATHLEEN CONNELLY City Clerk CITY COUNCIL MINUTES CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the City Council of the City of Apache Junction, Arizona, held on the 2nd day of April, 2013 . I further certify that the meeting was duly called and held and that a quorum was present . Dated this 8th day of April, 2013. f� L. , (C- e:/- KATHLEEN CONNELLY City Clerk REGULAR MEETING OF THE CITY COUNCIL APRIL 2, 2013 PAGE 15 OF 15 Ink AIN la, n= City ofdche� ctio�� tio U, 2 Home of the Superstition Mountains 4#izo$P. Print TO: City Manager's Office FROM: Spencer Paden, Library Director DATE: April 16, 2013 Agenda Type : Regular Agenda Council Priority Focus Area. Additional Item Outside Scope of Identified Council Priorities TITLE OF AGENDA ITEM: Consideration of approval of proposed Resolution No 13-11, authorizing the City of Apache Junction to enter into an agreement with the Arizona Early Childhood Development and Health Board and the Pinal Regional Partnership Council for Fiscal Years 2013-2016 ACTION REQUESTED. Recommendation for Approval DISCUSSION/ BACKGROUND INFORMATION: The Apache Junction Public Library was offered grant funds to continue the early childhood development program called the Fun Van through the Arizona Early Childhood Development and Health Board (also known as First Things First) and in collaboration with the Pinal Regional Partnership Council This grant will allow the city to expend up to $330,000 per year, renewed annually for a potential total of three years for personnel, vehicle costs, equipment, phones, internet, books, laptops, incentives, training, program supplies, office supplies and materials, advertising and marketing activities FISCAL IMPACT: Budgeted Expenditure PTIONS/ALTERNATIVES: RECOMMENDATION: Approval ATTACHMENTS. Click to download D FTF Grant Agreement D Memo to City Council D Resolution No. 13-11 GRANTEE AGREEMENT G RA-RCO19-14-0613-01 Between The Pinal Regional Partnership Council, Arizona Early Childhood Development and Health Board (First Things First) And City of Apache Junction — Public Library WHEREAS, A.R.S.Title 8, Chapter 13, Article 3 charges the Arizona Early Childhood Development and Health Board (also known as First Things First), the Pinal Regional Partnership Council (hereinafter referred to as the grantor) with the responsibility of administering funds THEREFORE, it is agreed that the grantor shall provide funding to the City of Apache Junction— Public Library (hereinafter referred to as the grantee) for services under the terms of this grant. I. Purpose of the Grant The purpose of this grant is to specify the responsibilities and procedures for the grantee role in administration of funds provided by First Things First II. Term of the Grant, Renewal A. This grant shall become effective on July 1, 2013 and shall terminate on June 30, 2014 This grant is renewable for two (2) additional twelve (12) month extensions, based on satisfactory performance and continued available funding B This grant shall not bind nor purport to bind the grantor for any contractual commitment in excess of the original grant period Ill. Description of Services The grantee shall provide the following services for the grantor as approved and summarized below. A. To make the best choices, families of young children need access to information and education about what their child is learning and doing, how to optimally support early childhood development and child health and what resources or programs are available in their community Families also need opportunities to connect with other GRA-RC019-14-0613-01 Page 1 of 56 families in their community. (Refer to Scope of Work, Exhibit A, Statement of need for a full description ) B In order to meet the needs of families of young children in the Pinal region, the Regional Partnership Council's intent is to enter into a grant agreement with grantee to provide Parent Education Community Based Training programs for adults (parents, families with young children) and their young children at community locations and times easily accessible and convenient for families and their young .•. children Parent education will assist parents, granpdparents raising their grandchildren and other primary family members in improving the skills to be their child's first teacher and strengthen parent-child relationships. (Refer to Scope of Work, Exhibit A, Description of the strategy including Standards of Practice for a full description ) C This strategy will be implemented in the communities of the Pinal region with services available to the target population of 3,300 adults i.e. parents and their young children, grandparents raising grandchildren The program will serves both parent/grandparent and their young child simultaneously. (Refer to Scope of Work, Exhibit A,Target Population to serve. D Adhere to the First Things First Data Collection Target Service Unit Guidance Document (Exhibit D) E. Adhere to the First Things First Data Security Guidelines (Exhibit D) F Submit all attachments provided by First Things First (Attachments A—I) and comply with the narrative responses to the Scope of Work questions, the Implementation Plan and approved Line Item Budget NOTE. The narrative responses, Implementation Plan, Line Item Budget, and Line Item Budget Narrative are required to be submitted for review prior to when this grant becomes final and is signed by First Things First Submission is required by April 24, 2013 G. Agencies and departments implementing FTF programming are required to coordinate and collaborate with all First Things First grant recipients. Collaboration is critical to developing a seamless service delivery system for children and families IV. Quarterly Program Narrative and Data Submission Reporting Requirements A At a minimum, grantee shall submit quarterly, one Program Narrative Report and three Data Submission Reports (one per month) by the 20th of the month following the quarter via the First Things First Partner Grant Management System (PGMS) Failure to submit timely reports will result in suspension of reimbursement The reports shall contain such information as deemed necessary by First Things First. B Quarterly Programmatic Narrative & Data Submission Reports are due: 1st Quarter (July 1, 2013—September 30, 2013) Due: October 20, 2013 2nd Quarter(October 1, 2013—December 31, 2013) Due. January 20, 2014 3rd Quarter (January 1, 2014— March 31, 2014) Due April 20, 2014 GRA-RC019-14-0613-01 Page 2 of 56 4th Quarter(April 1, 2014—June 30, 2014) Due. July 20, 2014 V. Manner of Financing/Payment A. The grantor shall provide up to $330,000 to the grantee for services provided under Paragraph III. ,..� B The grantee shall be paid on a reimbursement basis and conditioned upon receipt of accurate and complete reimbursement documents submitted via the First Things First Partner Grant Management System (PGMS) as well as timely submission of all required reports Reimbursements will be submitted at a maximum of monthly or a minimum of quarterly for those items approved in the budget. C The grantee shall submit a final reimbursement request no more than forty-five (45) days after the grant end date for expenses obligated prior to the grant end date Final payment will be contingent upon receipt of all fiscal, programmatic, and data reports required of the grantee under this grant. Requests for reimbursement received later than forty-five (45) days after the grant end date will not be paid VI. Grant Administration and Operation A. Key Personnel It is essential that the grantee provide an adequate staff of experienced personnel, capable of and devoted to the successful accomplishment of work to be performed under this grant. The grantee must assign specific individuals to the key positions, when possible or submit an official position description for which candidates must qualify Once assigned to work under the grant, if key personnel are removed or replaced, written notification (Staff Change Notification Form and applicable resumes) shall be sent to First Things First via the Partner Grant ,.. Management System (PGMS) Communication Log B. Orientation A mandatory orientation will be scheduled during the first quarter after awards are made to provide information required to manage the grant C Records Pursuant to A.R.S. §35-214 and §35-215, the grantee shall retain and shall contractually require each subgrantee to retain all data and other "records" relating to the acquisition and performance of the grant for a period of five years after the completion of the grant All records shall be subject to inspection and audit by First Things First at reasonable times Upon request,the grantee shall produce a legible copy of any or all such records D Confidentiality of Records grantee shall establish and maintain procedures and controls that are acceptable to the grantor for the purpose of assuring that no information contained in its records or obtained from the State of Arizona or from a GRA-RC019-14-0613-01 Page 3 of 56 AO Ilk I Ilk subgrantee under this grant shall be used by or disclosed by it, its agents,officers, or employees, except as required, to efficiently perform duties under the grant The grantee also agrees that any information pertaining to individual persons shall not be divulged other than to employees or officers of the grantee as needed for performance of duties under this grant, unless otherwise agreed to in writing. E Non-Discrimination. grantee shall comply with all state and federal equal ....... opportunity and non-discrimination requirements and conditions of employment, including the American with Disability Act, in accordance with A R S Title 41, Chapter 9, Article 4 and Executive Order 2009-09, which mandates that all persons, regardless of race, color, religion, sex, age, national origin, disability or political affiliation, shall have equal access to employment opportunities and all applicable provisions and regulations relating to Executive Order No 13279—Equal Protection of the Laws for Faith-based and Community Organizations. F. Audit. Pursuant to A.R.S. §35-214, at any time during the term of this grant and five (5) years thereafter, the grantee or any subgrantee's books and records shall be subject to audit by First Things First and, where applicable, the Federal Government, to the extent that the books and records relate to the performance of the grant or subgrant. In compliance with the Federal Single Audit Act (31 U S C par, 7501-7507), as amended by the Single Audit Act Amendments of 1996 (P L 104 to 156), grant sub- recipients, as prescribed by the President's Council on Integrity and Efficiency Position #6, expending Federal Grants from all sources totaling$500,000 or more, must have an annual audit conducted in accordance with OMB Circular#A-133, "Audits of States, Local Governments and Non-profit Organizations " If more than $500,000 has been expended in federal dollars, a copy of the audit report for the previous fiscal year must be submitted with your application. G Fund Management The grantee must maintain funds received under this grant in separate ledger accounts and cannot mix these funds with other sources. The grantee must manage funds according to applicable regulations for administrative requirements, cost principles and audits.The grantee shall maintain proper audit trails for all reports related to this grant First Things First reserves the right to review all program records. H Fiscal Responsibility It is understood and agreed that the total amount of the funds used under this grant shall be used for the project(s)and scope of work outlined in this grant Therefore, should the project not be completed, be partially completed, or be completed at a lower cost than the original budget called for, the amount reimbursed to the grantee shall be for only the amount of dollars actually spent by the grantee For any funds received under this grant for which expenditure is GRA-RC019-14-0613-01 Page 4 of 56 disallowed by an audit exception by the grantor,the state, or federal government, the grantee shall reimburse said funds directly to the grantor immediately. I. Availability of Funds If, for any reason, funding in the current state fiscal year is not available, First Things First may take any of the following actions. 1) Accept a decrease in price offered by the grantee; 2) Cancel the grant;or 3) Cancel the grant and re-solicit the requirements Funds are not presently available for performance under this grant beyond the current fiscal year Any future obligation of First Things First under this grant is conditioned upon the availability of funds allocated and awarded for the payment of such obligation. If funds are not allocated and available for the continuance of this grant,this grant may be terminated by First Things First at the end of the period for which funds are available No liability shall accrue to First Things First in the event this provision is exercised, and First Things First shall not be obligated or liable for any future payments or for any damages as a result of termination under this paragraph J. Advertising, Publishing and Promotion of Grant The grantee shall not use, advertise or promote information for commercial benefit concerning this grant without the prior written approval of First Things First. K. Review of Printed Material First Things First reserves the right to review and approve all grantee publications and/or media funded or partially funded through this grant. All grantee publications funded or partially funded through this grant shall recognize First Things First as the funding source. First Things First shall have full and complete rights to reproduce, duplicate, disclose, perform, and otherwise use all materials prepared under this grant The grantee agrees that any report, printed matter, or publication (written, visual, or sound, but excluding press releases, newsletters, and issue analyses) issued by the grantee describing programs or projects funded under this grant, in whole or in part with First Things First funds and shall follow the protocol and style guide provided by First Things First. First Things First will post any applicable updated communications protocol information under the Grantee Resources section of PGMS. L. Property of the State. Any materials and data required to be collected, delivered or created under this grant, including but not limited to reports, computer programs and other deliverables, are the sole property of the State (First Things First )The grantee is not entitled to a patent or copyright on those materials and may not transfer the patent or copyright to anyone else grantee shall not use or release these materials without the prior written consent of First Things First GRA-RC019-14-0613-01 Page 5 of 56 M Ownership of Intellectual Property. Any and all intellectual property, including but not limited to copyright, invention, trademark, trade name, service mark, and/or trade secrets created or conceived pursuant to or as a result of this grant and any related subgrant ("Intellectual Property"), shall be work made for hire and First Things First shall be considered the creator of such Intellectual Property. First Things First shall own (for and on behalf of the State)the entire right, title and interest to the Intellectual Property throughout the world. The grantee shall notify First Things First, within thirty (30) days, of the creation of any Intellectual Property by it or its subgrantee(s). The grantee, on behalf of itself and any subgrantee(s), agrees to execute any and all document(s) necessary to assure ownership of the Intellectual Property vests in the State and shall take no affirmative actions that might have the effect of vesting all or part of the Intellectual Property in any entity other than the State. The Intellectual Property shall not be disclosed by grantee or its subgrantee(s) to any entity not the State without the express written authorization of the agency, department, division, board or commission of the State of Arizona requesting the issuance of this grant N Federal Immigration and Nationality Act. The grantee shall comply with all federal, state and local immigration laws and regulations relating to the immigration status of their employees during the term of the grant Further, the grantee shall flow down this requirement to all subgrantees utilized during the term of the grant. First Things First shall retain the right to perform random audits of grantee and subgrantee records or to inspect papers of any employee thereof to ensure compliance Should First Things First determine that the grantee and/or any subgrantee be found noncompliant, First Things First may pursue all remedies allowed by law, including, but not limited to; suspension of work, termination of the grant for default and suspension and/or debarment of the grantee 0 E-Verify Requirements In accordance with A R S § 41-4401, the grantee warrants compliance with all federal immigration laws and regulations relating to employees and warrants its compliance with A.R.S. § 23-214, Subsection A P Scrutinized Businesses In accordance with A R S § 35-391 and A.R.S. § 35-393, the grantee certifies that the grantee does not have scrutinized business operations in Sudan or Iran. Q Offshore Performance of Work Prohibited. Any services that are described in the specifications or scope of work that directly serve the State of Arizona or its clients and involve access to secure or sensitive data or personal client data shall be performed within the defined territories of the United States Unless specifically stated otherwise in the specifications, this paragraph does not apply to indirect or overhead services, redundant back-up services or services that are incidental to the performance of the grant. This provision applies to work performed by subgrantees at all tiers GRA-RC019-14-0613-01 Page 6 of 56 VII. Grant Interpretation A Arizona Law. The laws of Arizona apply to this grant including, where applicable, the Uniform Commercial Code as adopted by the State of Arizona and the Arizona Procurement Code, Arizona Revised Statutes (A R S )Title 41, Chapter 23, and its implementing rules, Arizona Administrative Code (A.A.C.)Title 2, Chapter 7 „� B. Implied Grant Terms Each provision of law and any terms required by law to be in this grant are a part of this grant as if fully stated in it C. Relationship of Parties The grantee under this grant is an independent grantee Neither party to this grant shall be deemed to be the employee or agent of the other party to the grant. D Severability The provisions of this grant are severable. Any term or condition deemed illegal or invalid shall not affect any other term or condition of the grant. E. No Parole Evidence This grant is intended by the parties as a final and complete expression of their grant No course of prior dealings between the parties and no usage of the trade shall supplement or explain any terms used in this document and no other understanding either oral or in writing shall be binding. F No Waiver. Either party's failure to insist on strict performance of any term or condition of the grant shall not be deemed a waiver of that term or condition even if the party accepting or acquiescing in the nonconforming performance knows of the nature of the performance and fails to object to it. G. Entire Grant This grant and its attachments/exhibits constitute the entire grant ,.. between the parties hereto pertaining to the subject matter hereof and may not be changed or added to except in writing, signed by all parties However, the grantor shall have the right to immediately amend this grant so that it complies with any new legislation, laws, ordinances, or rules affecting this grant. H Confidentiality of Grantee's Information. The grantee acknowledges that confidentiality provided in A R S § §41-1505 06 (D) and 41-1505 07(J) may be waived with the grantee consent, and grantee consents to a total and complete waiver of confidentiality In waiving confidentiality, the grantee understand and consents to disclosure of any information submitted to the grantor that concerns the identity, background, financial status, marketing plans, or trade secrets or any other proprietary information related to the grantee or any person or organization involved in the project(s), including the grant application and supporting materials, unless such information or materials are clearly marked as "confidential " GRA-RC019-14-0613-01 Page 7 of 66 VIII. Grant Revisions A Program or Budget Modifications Requests for program and/or budget modifications, that do not alter the scope of work, must be submitted via the First Things First Partner Grant Management System (PGMS) Communication Log and approval received prior to the implementation of any the modifications. B Amendments. If it is deemed that the program or budget modification request would alter the scope of work and budget described herein, whether by modification or supplementation, then the modification must be accomplished by a formal written amendment signed and approved by and between the duly authorized representatives of the grantee and grantor. No other document, including correspondence, acts, and oral communications by or from any person, shall be used or construed as an amendment or modification or supplementation to the grant C Subgrants The grantee shall not enter into any subgrant under this grant for the performance of this grant without the advance written approval from First Things First. The grantee shall clearly list any proposed subgrantees and the subgrantee's proposed responsibilities.The subgrant shall incorporate by reference the Terms and Conditions of this grant The grantee agrees that no subgrant that the grantee enters into with respect to performance under this grant shall in any way relieve the grantee of any responsibility for performance of its duties D. Assignment and Delegation. The grantee shall not assign any right nor delegate any duty under this grant without the prior written approval of First Things First First Things First shall not unreasonably withhold approval IX. Risk and Liability A Indemnification 1. Indemnification - Patent and Copyright. The grantee shall indemnify and hold harmless First Things First against any liability, including costs and expenses, for infringement of any patent, trademark or copyright arising out of grant performance or use by First Things First of materials furnished or work performed under this grant First Things First shall reasonably notify the grantee of any claim for which it may be liable under this paragraph. If the grantee is insured pursuant to A.R.S. § 41-621 and § 35-154, this section shall not apply 2 Grantee /Vendor Indemnification (Not Public Agency) The parties to this grant agree that First Things First, its departments, Board and Councils shall be indemnified and held harmless by the grantee for the vicarious liability of GRA-RC019-14-0613-01 Page 8 of 56 First Things First as a result of entering into this grant. However, the parties further agree that First Things First, its departments, Board and Councils shall be responsible for its own negligence Each party to this grant is responsible for its own negligence. This indemnity shall not apply if the grantee or subgrantee(s)is/are an agency, board, commission or university of the State of Arizona 3. Grantee /Vendor Indemnification (Public Agencies Only) Each party (as 'indemnitor') agrees to indemnify, defend, and hold harmless the other party (as 'indemnitee') from and against any and all claims, losses, liability, costs, or expenses (including reasonable attorney's fees) (hereinafter collectively referred to as 'claims') arising out of bodily injury of any person (including death) or property damage but only to the extent that such claims which result in vicarious/derivative liability to the indemnitee, are caused by the act, omission, negligence, misconduct, or other fault of the indemnitor, its officers, officials, agents, employees, or volunteers. B Insurance Requirements The grantee and subgrantees shall procure and maintain until all of their obligations have been discharged, including any warranty periods under this grant, are satisfied, insurance against claims for injury to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the grantee, his agents, representatives, employees or subgrantees The insurance requirements herein are minimum requirements for this grant and in no way limit the indemnity covenants contained in this grant First Things First in no way warrants that the minimum limits contained herein are sufficient to protect the grantee from liabilities that might arise out of the performance of the work under this grant by the grantee, its agents, representatives, employees or subgrantees, and �. grantee is free to purchase additional insurance. 1. Minimum Scope and Limits of Insurance. The grantee shall provide coverage with limits of liability not less than those stated below. Commercial General Liability—Occurrence Form Policy shall include bodily injury, property damage, personal injury and broad form contractual liability coverage. • General Aggregate $2,000,000 • Products—Completed Operations Aggregate $1,000,000 • Personal and Advertising Injury $1,000,000 • Blanket Contractual Liability—Written and Oral $1,000,000 • Fire Legal Liability $50,000 • Each Occurrence $1,000,000 GRA-RC019-14-0613-01 Page 9 of 56 a. The policy shall be endorsed to include coverage for sexual abuse and molestation b The policy shall be endorsed to include the following additional insured language: "The State of Arizona, its departments, agencies, boards, commissions, universities and its officers, officials, agents, and employees shall be named as additional insureds with respect to liability arising out of the activities .•. performed by or on behalf of the grantee" c. Policy shall contain a waiver of subrogation against the State of Arizona, its departments, agencies, boards, commissions, universities and its officers, officials, agents, and employees for losses arising from work performed by or on behalf of the grantee. Business Automobile Liability Bodily Injury and Property Damage for any owned, hired, and/or non-owned vehicles used in the performance of this grant. • Combined Single Limit $1,000,000 a. The policy shall be endorsed to include the following additional insured language "The State of Arizona, its departments, agencies, boards, commissions, universities and its officers, officials, agents, and employees shall be named as additional insureds with respect to liability arising out of the activities performed by or on behalf of the grantee, involving automobiles owned, leased, hired or borrowed by the grantee " b Policy shall contain a waiver of subrogation against the State of Arizona, its departments, agencies, boards, commissions, universities and its officers, officials, agents, and employees for losses arising from work performed by or on behalf of the grantee Worker's Compensation and Employers' Liability • Workers' Compensation Statutory • Employers' Liability Each Accident $500,000 Disease—Each Employee $500,000 Disease—Policy Limit $1,000,000 a Policy shall contain a waiver of subrogation against the State of Arizona, its departments, agencies, boards, commissions, universities and its officers, officials, agents, and employees for losses arising from work performed by or on behalf of the grantee. b This requirement shall not apply to separately, grantee or subgrantee exempt under A R S §23-901, AND when such grantee GRA-RC019-14-0613-01 Page 10 of 56 - or subgrantee executes the appropriate waiver(Sole Proprietor/Independent Contractor) form Professional Liability(Errors and Omissions Liability) • Each Claim $1,000,000 • Annual Aggregate $2,000,000 a. In the event that the professional liability insurance required by .". this grant is written on a claims-made basis, the grantee warrants that any retroactive date under the policy shall precede the effective date of this grant; and that either continuous coverage will be maintained or an extended discovery period will be exercised for a period of two (2)years beginning at the time work under this grant is completed. b. The policy shall cover professional misconduct or lack of ordinary skill for those positions defined in the Scope of Work of this grant 2 Additional Insurance Requirements The policies shall include, or be endorsed to include, the following provisions: The State of Arizona, its departments, agencies, boards, commissions, universities and its officers, officials, agents, and employees wherever additional insured status is required such additional insured shall be covered to the full limits of liability purchased by the grantee, even if those limits of liability are in excess of those required by this grant The grantee's insurance coverage shall be primary insurance with respect to all other available sources Coverage provided by the grantee shall not be limited to the liability assumed under the indemnification provisions of this grant 3 Notice of Cancellation Each insurance policy required by the insurance provisions of this grant shall provide the required coverage and shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty- (30) days prior written notice has been given to the State of Arizona. Such notice shall be sent directly to (First Things First, Fiscal Specialist, 4000 N Central, Suite 800, Phoenix, AZ 85012) and shall be sent by certified mail, return receipt requested. 4. Acceptability of Insurers Insurance is to be placed with duly licensed or approved non-admitted insurers in the State of Arizona with an "A.M. Best" rating of not less than A-VII The State of Arizona in no way warrants that the above-required minimum insurer rating is sufficient to protect the grantee from potential insurer insolvency GRA-RC019-14-0613-01 Page 11 of 56 Ink 5 Verification of Coverage The grantee shall furnish the State of Arizona with certificates of insurance (ACORD form or equivalent approved by the State of Arizona) as required by this grant. The certificates for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf 6 All certificates and endorsements are to be received and approved by the .•. State of Arizona before work commences Each insurance policy required by this grant must be in effect at or prior to commencement of work under this grant and remain in effect for the duration of the project. Failure to maintain the insurance policies as required by this grant, or to provide evidence of renewal, is a material breach of this grant 7 All certificates required by this grant shall be sent directly to (First Things First, Fiscal Specialist, 4000 N Central, Suite 800, Phoenix, AZ 85012) The State of Arizona project/grant number and project description shall be noted on the certificate of insurance. The State of Arizona reserves the right to require complete, certified copies of all insurance policies required by this Grant at any time. DO NOT SEND CERTIFICATES OF INSURANCE TO THE STATE OF ARIZONA'S RISK MANAGEMENT SECTION 8 Subgrantees. The grantees' certificate(s) shall include all subgrantees as insureds under its policies or grantee shall furnish to the State of Arizona separate certificates and endorsements for each subgrantee. All coverages for subgrantees shall be subject to the minimum requirements identified above 9. Approval. Any modification or variation from the insurance requirements in ,... this grant shall be made by the Department of Administration, Risk Management Section, whose decision shall be final. Such action will not require a formal Grant amendment, but may be made by administrative action. 10 Exceptions In the event the grantee or subgrantee(s) is/are a public entity, then the Insurance Requirements shall not apply Such public entity shall provide a Certificate of Self-Insurance If the grantee or subgrantee(s) is/are a State of Arizona agency, board, commission, or university, none of the above shall apply. C Force Majeure 1 Except for payment of sums due, neither party shall be liable to the other nor deemed in default under this grant if and to the extent that such party's performance of this grant is prevented by reason of force majeure The term GRA-RC019-14-0613-01 Page 12 of 56 "force majeure" means an occurrence that is beyond the control of the party affected and occurs without its fault or negligence Without limiting the foregoing, force majeure includes acts of God, acts of the public enemy, war, riots; strikes; mobilization; labor disputes; civil disorders; fire; flood; lockouts, injunctions- intervention-acts, or failures or refusals to act by government authority; and other similar occurrences beyond the control of the party declaring force majeure which such party is unable to prevent by exercising reasonable diligence 2. Force Majeure shall not include the following occurrences • Late delivery of equipment or materials caused by congestion at a manufacturer's plant or elsewhere, or an oversold condition of the market, • Late performance by a subgrantee unless the delay arises out of a force majeure occurrence in accordance with this force majeure term and condition, or • Inability of either the City of Apache Junction—Public Library or any subgrantee to acquire or maintain any required insurance, bonds, licenses or permits 3 If either party is delayed at any time in the progress of the work by force majeure, the delayed party shall notify the other party in writing of such delay, as soon as is practicable and no later than the following working day, of the commencement thereof and shall specify the causes of such delay in such notice. Such notice shall be delivered or mailed certified-return receipt and shall make a specific reference to this article, thereby invoking its provisions The delayed party shall cause such delay to cease as soon as practicable and shall notify the other party in writing when it has done so. The time of completion shall be extended by an amendment for a period of time equal to the time that results or effects of such delay prevent the delayed party from performing in accordance with this grant. 4 Any delay or failure in performance by either party hereto shall not constitute default hereunder or give rise to any claim for damages or loss of anticipated profits if, and to the extent that such delay or failure is caused by force majeure. D Third Party Antitrust Violations. The grantee assigns to First Things First any claim for overcharges resulting from antitrust violations to the extent that those violations concern materials or services supplied by third parties to the grantee,toward fulfillment of this grant. X. Compliance with Applicable Laws GRA-RC019-14-0613-01 Page 13 of 56 The services supplied under this grant shall comply with all applicable federal, state and local laws, and the grantee shall maintain all applicable licenses and permit requirements. A Sectarian Requests Funds may not be expended for any sectarian purpose or activity, including sectarian worship or instructions. B. Restrictions of Lobbying. The grantee shall not use these funds to pay for, influence, or seek to influence any officer or employee of First Things First, state government or the federal government if that action may have an impact, of any nature, on this grant C. Licenses The grantee shall maintain in current status all federal, state and local licenses and permits required for the operation of the business conducted by the grantee D. Fingerprinting Pursuant to A R 5 §41-1758, the grantee will obtain fingerprint cards and/or background checks as applicable This grant may be cancelled or terminated if the fingerprint check or the certified form of any person who is employed by a provider, whether paid or not, and who is required or allowed to provide services directly to children, discloses that a person has committed any act of sexual abuse of a child, including sexual exploitation or commercial sexual exploitation, or any act of child abuse or that the person has been convicted of or awaiting trial on any criminal offenses in this state or similar offenses in another state or jurisdiction. XI State's Contractual Remedies A. Right to Assurance. If First Things First in good faith has reason to believe that the grantee does not intend to, or is unable to perform or continue performing under this grant, the First Things First Fiscal Specialist may demand in writing that the grantee give a written assurance of intent to perform Failure by the grantee to provide written assurance within the number of days specified in the demand may be, at First Things First's discretion, the basis for terminating the grant under the Terms and Conditions or other rights and remedies available by law or provided by the grant B Stop Work Order 1 First Things First may, at any time, by written order to the grantee, require the grantee to stop all or any part, of the work called for by this grant for period(s) of days indicated by First Things First after the order is delivered to the grantee The order shall be specifically identified as a stop work order issued under this clause. Upon receipt of the order, the grantee shall immediately comply with its terms and take all reasonable steps to minimize GRA-RC019-14-0613-01 Page 14 of 56 the incurrence of costs allocable to the work covered by the order during the period of work stoppage 2 If a stop work order issued under this clause is canceled or the period of the order or any extension expires, the grantee shall resume work. First Things First shall make an equitable adjustment in the delivery schedule or grant price, or both, and the grant shall be amended in writing accordingly C. Nonconforming Tender. Materials or services supplied under this grant shall fully comply with the grant. The delivery of materials or services or a portion of the materials or services that do not fully comply constitutes a breach of this grant. On delivery of nonconforming materials or services, First Things First may terminate the grant for default under applicable termination clauses in the grant, exercise any of its rights and remedies under the Uniform Commercial Code, or pursue any other right or remedy available to it D. Right of Offset First Things First shall be entitled to offset against any sums due the grantee, any expenses or costs incurred by First Things First, or damages assessed by First Things First concerning the grantee's non-conforming performance or failure to perform the grant, including expenses, costs and damages described in the Terms and Conditions E Non-Exclusive Remedies The rights and the remedies of First Things First under this grant are not exclusive XII. Grant Termination A. Cancellation for Conflict of Interest. Pursuant to A R S §38-511, First Things First may cancel this grant within three (3) years after grant execution without penalty or further obligation if any person significantly involved in initiating, negotiating, ,ss lab, securing, drafting or creating the grant on behalf of First Things First is or becomes at any time while the grant or an extension of the grant is in effect an employee of or a consultant to any other party to this grant with respect to the subject matter of the grant The cancellation shall be effective when the grantee receives written notice of the cancellation unless the notice specifies a later time. If the grantee is a political subdivision of the State of Arizona, it may also cancel this grant as provided in A R S. §38-511 B. Cancellation for Failure to Perform. Failure by the grantee to adhere to any provision of this grant or its attachments in the time and manner provided by this grant or its attachments shall constitute a material default and breach of this grant and First Things First may cancel, at its option, this grant upon prior written notice. First Things First may issue a written ten (10) day notice of default to the grantee for acting or failing to act including but not limited to any of the following GRA-RC019-14-0613-01 Page 15 of 56 1 The grantee provides personnel that do not meet the requirements of this grant or are of an unacceptable quality. 2 The grantee fails to perform adequately the services required in this grant 3. The grantee fails to furnish the required product or services within the time stipulated in this grant. 4 grantee fails to make progress in the performance of the requirements of the grant and/or gives a positive indication that the grantee will not or cannot perform to the requirements of this grant If the grantee does not correct any problem(s) within ten (10) days after receiving the notice of default, First Things First may cancel the grant If First Things First cancels the grant pursuant to this clause, First Things First reserves all rights or claims to damage for breach of the grant and the grantee agrees to a general release in favor of First Things First for any claim for reimbursement C Gratuities First Things First may, by written notice, terminate this grant, in whole or in part, if First Things First determines that employment or a gratuity was offered or made by the grantee or a representative of the grantee to any officer or employee of the State for the purpose of influencing the outcome of the procurement or securing the grant, an amendment to the grant, or favorable treatment concerning the grant, including the making of any determination or decision about grant performance. First Things First, in addition to any other rights or remedies, shall be entitled to recover exemplary damages in the amount of three times the value of the gratuity offered by the grantee. D. Suspension or Debarment. First Things First may, by written notice to the grantee, immediately terminate this grant if First Things First determines that the grantee has been debarred, suspended or otherwise lawfully prohibited from participating in any public procurement activity, including but not limited to, being disapproved as a subgrantee of any public procurement unit or other governmental body. Submittal of a grant application or execution of a grant shall attest that the grantee is not currently suspended or debarred If the grantee becomes suspended or debarred, the grantee shall immediately notify First Things First. E Termination for Convenience. First Things First reserves the right to terminate the grant, in whole or in part at any time, when in the best interests of First Things First without penalty or recourse Upon receipt of the written notice, the grantee shall stop all work, as directed in the notice, notify all subgrantees of the effective date of the termination and minimize all further costs to First Things First. In the event of termination under this paragraph, all documents, data and reports prepared by the grantee under the grant shall become the property of and be delivered to First Things First upon demand The grantee shall be entitled to receive Just, equitable GRA-RC019-14-0613-01 Page 16 of 56 compensation for work in progress, work completed, and materials accepted before the effective date of the termination The cost principles and procedures provided in A A C R2-7-701 shall apply F Termination for Default 1 In addition to the rights reserved in the grant, First Things First may terminate the grant in whole or in part due to the failure of the grantee to comply with any term or condition of the grant, to acquire and maintain all required insurance policies, bonds, licenses and permits, to make satisfactory progress in performing the grant; or failure to comply with the Data Security Guidelines First Things First shall provide written notice of the termination to the grantee. 2 Upon termination under this paragraph, all materials, documents, data and reports prepared by the grantee under the grant shall become the property of and be delivered to First Things First on demand 3 Upon termination of this grant, First Things First may procure, on terms and in the manner that it deems appropriate, materials or services to replace those under this grant The grantee shall be liable to First Things First for any excess costs incurred by First Things First in procuring services in substitution for those due from the grantee G. Continuation of Performance through Termination The grantee shall continue to perform, in accordance with the requirements of the grant, up to the date of termination, as directed in the termination notice. XIII. Grant Claims All grant claims or controversies under this grant shall be resolved according to A.R.S. Title 41, Chapter 23, Article 9, and rules adopted thereunder XIV. Arbitration The parties to this grant agree to resolve all disputes arising out of or relating to this grant through arbitration, after exhausting applicable administrative review, to the extent it is determined that this is a public works contract under A.R.S. § 12-1518, except as may be required by other applicable statutes XV. Counterparts This grant may be executed in any number of counterparts, copies, or duplicate originals Each such counterpart, copy, or duplicate original shall be deemed an original, and collectively they shall constitute one grant XVI. Authority to Execute this Grant Each individual executing this grant on behalf of the grantee represents and warrants that he or she is duly authorized to execute this grant. GRA-RC019-14-0613-01 Page 17 of 56 XVII. Notices All notices, requests, demands or communications by either party to this grant, pursuant to or in connection with this grant shall be in writing to the respective parties at the following address The grantee shall submit notices relative to this grant to• First Things First Finance Division 4000 N Central Avenue, Suite 800 Phoenix, AZ 85012 The grantor shall address all notices relative to this grant to• Attention• Spencer Paden City of Apache Junction Public Library 1177 North Idaho Rd Apache Junction, AZ 85119 An authorized First Things First representative and an authorized grantee representative may change their respective person to whom notice shall be given by written notice to the other and an amendment to the grant shall not be necessary XVIII. IN WITNESS WHEREOF The parties hereto agree to execute this grant FOR AND BEHALF OF FOR AND BEHALF OF THE City of Apache Junction Arizona Early Childhood Development Public Library And Health Board Spencer Paden Rhian Evans Allvin Library Director Chief Executive Officer Date Date GRA-RC019-14-0613-01 Page 18 of 56 Grant Agreement Attachments & Exhibits Attachment A Standard Agency Information Collection Form Attachment B Key Personnel Overview Attachment C Narrative Questions and Responses Attachment D Implementation Plan Attachment E Line Item Budget Attachment F Budget Narrative Attachment G Disclosure of Other Funding Sources Attachment H Financial Systems Survey Attachment I Data Collection Form Exhibit A Scope of Work Reference/Information Exhibit B Parent Education Community-Based Training Standards of Practice Exhibit C First Things First Target Service Unit Information—Parent Education Community-Based Training Exhibit D Data Security Guidelines GRA-RC019-14-0613-01 Page 19 of 56 Ad.likk Attachment A First Things First Standard Agency Information Collection Form A. Agency Information. Program Name(if applicable) Amok Agency Contact Person Address Position Address Email City,State,Zip Phone Ext County Fax Employer Identification Number. Agency Classification State Agency County Government Local Government Schools Tribal Faith Based Non Profit Private Organization Other Have you previously conducted business with First Things First using this EIN? Y N If not,please go to http//www qao az qov/Vendor/account setup home.asp, download the State of Arizona Substitute W 9 Form,and submit with your application Congressional district(federal)in which agency provides most services District# Legislative district(state)in which agency provides most services District# Go to http.//www.azredistrictinq.org and click on Final Maps to identify your congressional and legislative district Approximate federal funding(from a federal source)to be received in current fiscal year? $ Amok Agency's fiscal year-end date Agency's accounting method Cash Accrual Does your organization undergo an annual independent audit in accordance with OMB Circular A-133? Y N Contact information for firm conducting agency audit Audit firm. Address. Phone B Proposed Program Information/Description• Amount requested Service area of proposed program GRA-RC019-14-0613-01 Page 20 of 56 _ Target population of proposed program Number of participating adults Please provide a brief description(250 words or less)of the proposed program This description will be used by First Things First for all public information regarding the grant C. Contact Information: The First Things First Partner Grant Management System(PGMS)requires contact information for persons filling overall grant management,financial,programmatic,and evaluation roles The same person may be assigned to more than one of the roles Main contact information This contact person has overall responsibility for ensuring the program is successfully implemented This person will be able to view all programmatic,financial,and evaluation information in PGMS Correspondence from First Things First will be sent to this person Main contact person. Position Address City,State,Zip Email Phone Ext Fax. Program contact information. This contact person has responsibility for the regular program operations They will be able to view program and evaluation information in PGMS Program Contact Person Position GRA-RC019-14-0613-01 Page 21 of 56 A Address City,State,Zip Email• Phone. Ext Fax Amok Financial contact information. This contact person has the responsibility for financial accounting and reporting including submitting reimbursement request through PGMS They will be able to view financial information in PGMS Financial contact person. Position Address. City,State,Zip Email. Phone Ext. Fax. Evaluation contact information This contact person has responsibility for the program's evaluation and data collection activities They will be able to view evaluation information in PGMS Evaluation contact person Position Address City,State,Zip Email. Phone. Ext Fax GRA-RC019-14-0613-01 Page 22 of 56 Your application may have included information about a collaborating partner/agency. Please provide contact information for these collaborators below Collaborator Agency Contact Person Address Position ANN I, Address Email City,State,Zip• County. Phone Ext Fax Collaborator Agency Contact Person Address Position Address Email City,State,Zip County Phone Ext Fax Collaborator Agency Contact Person Address Position Address Email City,State,Zip County .m. Phone Ext Fax Collaborator Agency Contact Person Address. Position Address. Email City,State,Zip County Phone Ext Fax GRA-RC019-14-0613-01 Page 23 of 56 ... Attachment B KEY PERSONNEL OVERVIEW STAFF MEMBER BACKGROUND AND EXPERTISE OF PERSONNEL Name. .•16. Title. FTE on this project: Name Title. FTE on this project: Name. Title. FTE on this project Name. Title FTE on this project- Name. Title FTE on this project. Name Title. FTE on this project. *In addition to this overview, please attach a resume (for current personnel)or a job description (for positions to be hired)for individuals involved in the project. .•. GRA-RC019-14-0613-01 Page 24 of 56 Attachment C Narrative Questions and Responses Narrative Responses Required To complete your Application, provide a narrative response that addresses each of the items below. a) Provide a description of the program being proposed b) Identify and describe the target population to be served by the proposed strategy, including • Population demographics, i e all children birth through five, infants and toddlers, families of infants, early childhood professionals, etc • Target Service Number based on the Unit of Service(s) included in the scope of work above • How the strategy will meet the needs of the targeted population in terms of being culturally competent, linguistically appropriate, age appropriate and gender responsive • Recruitment and outreach efforts, engagement and retention practices for the targeted population c) Identify capacity or infrastructure building which will be needed, including agreements and partnerships with other departments and agencies, additional resources, and training and technical assistance to provide the proposed service. d) Identify barriers to providing the service or program proposed and plans for addresssing these barriers. Describe plans to recruit and locate personnel within the geographical region of the provided service and that are linguistically and culturally competent for the population to be served. e) Describe in this section the plan and resources necessary to meet First Things First basic reporting requirements, maintain data securely and confidentially, obtain client and any necessary tribal approvals for First Things First data submission and ensure that ongoing data collection is used within the grantee institution to ensure fidelity and overall effectiveness (see Attachment I). GRA-RC019-14-0613-01 Page 25 of 56 Attachment D IMPLEMENTATION PLAN: July 1, 2013 —June 30, 2014 Activities Task Person Responsible Date Task Will Be Support Documentation Completed/Timeline GRA-RC019-14-0613-01 Page 26 of 56 Instructions for Attachments E and F How to Complete the Line Item Budget and Budget Narrative Complete a 12-month budget for the period of July 1, 2013 through June 30, 2014 using the template provided in Attachment E In addition, include a budget narrative that describes the line item budget as Attachment F. Please keep in mind items described in a line item budget and in more detail in the budget narrative should describe how the costs were determined and the public purpose for the cost related successfully implementing the project Please assure that all requested funds follow these guidelines. • Be necessary and reasonable for proper and efficient performance and administration of First Things First funds • Be authorized or not prohibited under state or local laws or regulations • Be consistent with policies, regulations, and procedures that apply uniformly to all costs charged and expended by the agency—consistent treatment of costs o For example—a cost may not be assigned to another grant award as an indirect cost if any other cost incurred for the same purposes in like circumstances has been allocated to the First Things First award as a direct cost o For example—a cost for a certain type of expense is charged one rate to another source of funding and a different rate to First Things First-this would not be consistent treatment of costs • Be determined in accordance with generally accepted accounting principles. • Be adequately documented. • All travel-related costs for these trainings and meetings should be included in the applicant's budget and calculated using the State of Arizona travel rate limitations for mileage, per diem and lodging as described on the budget narrative worksheet For more information about the state requirements,visit http//www gao az gov/travel/. • Budget modification requests must be submitted via the FTF Partner Grant Management System (PGMS) Communication Log and approval received prior to the implementation of any of the modifications Please note the line items included in the budget template represent the types of costs possible for a line item budget these line items may or may not be applicable or appropriate for your application Your budget line items requested must fit within one of the categories listed However, it is expected that you would not need to utilize all of the sample line items p .M 1. Attachment E Line Item Budget While you must use this format,you may reproduce it with Word Processing or Spreadsheet software Limit your budget line items to the following categories:Personnel,Fringe Benefits,Professional Services,Travel,Pass-Through (i.e.Sub grants),Other Operating Expenses and Administrative/Indirect Costs. Budget period. July 1,2013—June 30, 2014 Budget Category Line Item Description Requested Funds Total Cost PERSONNEL SERVICES Personnel Services Sub Total $ Salaries EMPLOYEE RELATED EXPENSES Employee Related Expenses Sub Total $ Fringe Benefits or Other ERE PROFESSIONAL AND OUTSIDE SERVICES Professional&Outside Services Sub Total $ Contracted Services TRAVEL Travel Sub Total $ In-State Travel Out of State Travel AID TO ORGANIZATIONS OR INDIVIDUALS Aid to Organizations or Individuals Sub Total $ Subgrants or Subcontracts to organizations/agencies/entities OTHER OPERATING EXPENSES Other Operating Expenses Sub Total $ • Telephones/Communications Services • Internet Access • General Office Supplies • Food • Rent/Occupancy • Evaluation(non-contracted&non-personnel exp) • Utilities • Furniture • Postage • Software(including IT supplies) • Dues/Subscriptions • Advertising • Printing/Copying • Equipment Maintenance • Professional Development/Staff Training • Conference Workshops/Training Fees for Staff • Insurance • Program Materials • Program Supplies • Scholarships • Program Incentives NON-CAPITAL EQUIPMENT Non-Capital Sub Total $ Equipment$4,999 or less in value Subtotal Direct Program Costs: $ ADMINISTRATIVE/INDIRECT COSTS Total Admin/Indirect $ Indirect/Admin Costs $ $ Total $ $ Authorized signature Date GRA-RC019-14-0613-01 Page 28 of 56 Attachment F Budget Narrative The purpose of the budget narrative is to provide more clarity and detail on the various budget line items The budget narrative should explain the criteria used to compute the budget figures on the budget form Please verify that the narrative and budget form correspond and the calculations and totals are accurate Please include a narrative explanation for the budget categories and subcategories that are in the line item budget. Personnel Services. Include information such as position title(s), name of employee (if known),salary, time to be spent on this program(hours or%), number of months assigned to this program, etc Explain how the salary rate for each position was determined If salaries are expected to increase during the project year, indicate the percentage increases for each position and justify the percent of the salary increase Also, be sure to include the scheduled salary increases on the Budget Form. Employee Related Expenses. Include a benefit percentage and what expenses make up employee benefit costs Indicate any special rates for part-time employees, if applicable Explain how the benefits for each position were determined If using a fringe benefit rate, explain how this percentage is justified or approved by your agency Professional and Outside Services. If professional consultants/services costs are proposed in the budget, define how the costs for these services were determined and the justification for the services related to the project. Explain how all contracts will be procured. Travel: Separate travel that is in-state and out-of-state Include a detailed breakdown of hotel, transportation, meal costs, etc. Indicate the location(s)of travel, the justification for travel, how many employees will attend and how the estimates have been determined Explain the relationship of each cost item to the project(e g, if training or training expenses are requested, explain the topic of the training and its relationship to the project) Applicants must use the State of Arizona Travel Policy on rates limitations for mileage, lodging, and meals(http.//www.gao.az.gov/travel/for both in-state and out-of-state travel. Aid to Organizations or Individuals. In the event that this application represents collaboration and the contract will be utilizing other sub grantees or subcontractors to perform various components of the program, include a list of sub grantees,programmatic work each sub grantee will perform, and how costs for each sub grantee are determined. Other Operating Expenses: Explain each item to be purchased, how the costs were determined and justify the need for the items All purchases should be made through competitive bid or using established purchasing procedures All items should be categorized in the following categories: Telephones/ Communications Services, Internet Access, General Office Supplies, Food, Rent/Occupancy, Evaluation (non-contracted and non-personnel expenses), Utilities, Furniture, Postage,Software (including IT supplies), Dues/Subscriptions,Advertising, Printing/Copying, Equipment Maintenance, Professional Development/Staff Training, Conference Workshops/Training Fees for Staff, Insurance, Program Materials, Program Supplies,Scholarships, and Program Incentives GRA-RC019-14-0613-01 Page 29 of 56 Non-Capital Equipment:For items with a unit cost less than$5,000 and an initial estimated useful life beyond a single year, explain each item to be purchased, how the costs were determined and justify the need for the items All purchases should be made through competitive bid or using established purchasing procedures. For example, items such as computers, printers,projectors, etc each with a unit cost less than $5,000 Administrative/Indirect Costs. Administrative costs are general or centralized expenses of overall administration of an organization that receives grant funds and does not include particular program costs. .•. For organizations that have an established federally approved indirect cost rate for Federal awards, indirect costs mean those costs that are included in the organization's indirect cost rate Such costs are generally identified with the organization's overall operation and are further described in 2 CFR 220, 2 CFR 225, and 2 CFR 230 Applicants must list either Option A or Option B and provide proper justification for expenses included: ❑ Option A-Administrative Costs with proper justification, sub grantees may include an allocation for administrative costs for up to 10%of the total direct funds requested of the grant request Administrative costs may include allocable direct charges for costs of financial, accounting, auditing, contracting or general legal services, costs of internal evaluation, including overall organization's management improvement costs;and costs of general liability insurance that protects the organization(s)responsible for operating a project, other than insurance costs solely attributable to the project Administrative costs may also include that portion of salaries and benefits of the project's director and other administrative staff not attributable to the time spent in support of a specific project OR ❑ Option B-Federally Approved Indirect Costs. If your organization has a federally approved indirect cost rate agreement in place, grantees may include an allocation for indirect costs for up to 10%of the grant request Applicants must provide a copy of their federally approved indirect cost rate agreement Indirect costs are costs of an organization that are not readily assignable to a particular project, but are necessary to the operation of the organization and the performance of the project. The cost of operating and maintaining facilities, depreciation, and administrative salaries are examples of the types of costs that are usually treated as indirect Authorized signature Date GRA-RC019-14-0613-01 Page 30 of 56 Attachment G DISCLOSURE OF OTHER FUNDING SOURCES* Please list all other funding that your organization currently receives from State or Public Agencies, Federal Agencies, Non-Profit Organizations, or any other source providing funding for the proposed Program*. Statute ARS 8-1183 provides for a prohibition on supplanting of state funds by First Things First expenditures, meaning that no FTF monies expended are to be used to take the place of any existing state or federal funding for early childhood development and health programs Use a continuation sheet if necessary. The following form may be reproduced with word processing software or another form may be created that contains all the information requested. If used for Type of Funding Received From Amount match on (Federal,State, local,other) this grant TOTAL: *This table should include only those funds that will support the program detailed in this application. Authorized Signature. Date Job Title: GRA-RC019-14-0613-01 Page 31 of 56 Attachment H: FIRST THINGS FIRST FINANCIAL SYSTEMS SURVEY Name of applicant Please answer every question by filling in the circle next to the correct answer. Attach materials and document comments as required. As stewards of federal and state funds, First Things First awards funds to organizations (regardless of how small or large)that are both capable of achieving project goals/objectives and upholding their responsibility for properly managing funds as they achieve those objectives This survey will be used primarily for initial monitoring of the organization This survey may also be used in evaluating the financial capability of the organization in the award process Deficiencies should be addressed for corrective action and the organization should consider procuring technical assistance in correcting identified problems A. GENERAL INFORMATION 1 Has your organization received a Federal or State Grant within the last two years? 0 YES 0 NO 2 Has your organization completed an A-133 Single Audit within the past two years? If yes, 0 YES please attach a complete copy of your A-133 Audit, including, but not limited to,your 0 NO Management Letter, Findings and Questioned Costs 3 If your organization has not completed an A-133 Single Audit,have your financial 0 YES statements been audited,reviewed or compiled by an independent Certified Public 0 NO Accountant within the past two years? If yes, please attach a complete copy of the most recent audited, reviewed or compiled financial statements NOTE THAT ONLY ONE COPY OF YOUR AUDIT NEEDS TO BE INCLUDED WITH THE APPLICATION MARKED"ORIGINAL" It is not necessary to include additional copies with each copy of the completed Application ,r. 4 Please attach a schedule showing the TOTAL federal funds(by granting agency)expended 0 Not applicable by your agency for the most recent fiscal year Note• If your organization had an A-133 for State of Single Audit,a copy of the"Schedule of Expenditures for Federal Awards"can be Arizona submitted. ONLY ONE COPY IS NEEDED,TO BE INCLUDED WITH THE APPLICATION MARKED agencies "ORIGINAL" 5. Has your organization been granted tax-exempt status by the Internal Revenue Service? 0 YES O NO 0 N/A 6 If you answered YES to question#5,under what section of the IRS code? 0 501 C(3) 0 501 C(4) 0 501 C(5) 0 501 C(6) 0 Other Specify• 7 Does your organization have established policies related to salary scales,fringe benefits, 0 YES travel reimbursement and personnel policies? 0 NO GRA-RC019-14-0613-01 Page 32 of 56 B. FUNDS MANAGEMENT 1. Which of the following describes your organization's accounting system? 0 Manual O Automated o Combination 2 How frequently do you post to the General Ledger? 0 Daily o Weekly o Monthly o Other Asd-irk, 3 Does the accounting system completely and accurately track the receipt and disbursements 0 YES of funds by each grant or funding source? 0 NO 4 Does the accounting system provide for the recording of actual costs compared to 0 YES budgeted costs for each budget line item? 0 NO 5 Are time and effort distribution reports maintained for employees working fully or partially 0 YES on state or federal grant programs that account for 100%of each employee's time? 0 NO 6 Is your organization familiar with Federal Cost Principles(i e.,2 CFR 220,2 CFR 225,and 2 0 YES CFR 230)? 0 NO 7 How does your organization plan to charge common/indirect costs to this grant? o Direct Charges O Utilizing an NOTE Those organizations using allocable direct charges must attach a copy of the Indirect Cost methodology and calculations in determining those charges Those organizations using a Allocation federally approved indirect cost rate must attach a copy of the approval documentation issued by the federal government Plan or Rate C. INTERNAL CONTROLS 1 Are duties of the bookkeeper/accountant segregated from the duties of cash receipt or 0 YES cash disbursement? O NO 2 Are checks signed by individuals whose duties exclude recording cash received,approving 0 YES vouchers for payment and the preparation of payroll? 0 NO 3 Are all accounting entries and payments supported by source documentation? 0 YES O NO 4 Are cash or in-kind matching funds supported by source documentation? 0 YES .� O NO 5 Are employee time sheets supported by appropriately approved/signed documents? 0 YES O NO 6 Does the organization maintain policies that include procedures for assuring compliance 0 YES with applicable cost principles and terms of each grant award? 0 NO D. PROCUREMENT 1 Does the organization maintain written codes of conduct for employees involved in o YES awarding or administering procurement contracts? O NO 2 Does the organization conduct purchases in a manner that encourages open and free 0 YES competition among vendors? o NO 3 Does the organization complete some level of cost or price analysis for every major 0 YES purchase? 0 NO 4 Does the organization maintain a system of contract administration to ensure Grantee 0 YES conformance with the terms and conditions of each contract? o NO 5 Does the organization maintain written procurement policies and procedures? 0 YES 0 NO GRA-RC019 14-0613-01 Page 33 of 56 E CONTACT INFORMATION Please indicate the following information In the event that First Things First has questions about this survey,this individual will be contacted Prepared by Job title. Date Phone/Fax Email F. CERTIFICATION I certify that this report is complete and accurate,and that the Grantee has accepted the responsibility of maintaining the financial systems Authorized Signature G COMMENT AND ATTACHMENTS Please use the space below to comment on any answers in Sections A—D Please indicate the section and question number next to each comment Number of attachments(please number each attachment) COMMENTS Amok GRA-RC019-14-0613-01 Page 34 of 56 Attachment I Data Collection Form Performance Measure Plan for Data Collection Plan for Using the Data Quality Assurance Exhibit A Scope of Work Reference/Information Overview of First Things First ..�. On November 7, 2006, Arizonans made an historic decision on behalf of our state's youngest citizens By majority vote, they made a commitment to all Arizona children age five and younger, that children would have the tools they need to arrive at school healthy and ready to succeed. The voters backed that promise with an 80-cent per pack increase on tobacco products to provide dedicated and sustainable funding for early childhood services for our youngest children The initiative created the statewide First Things First Board and the 31 Regional Partnership Councils that share the responsibility of ensuring that these early childhood funds are spent on strategies that will result in improved education and health outcomes for kids age five and younger First Things First is designed to meet the diverse needs of Arizona communities. The Regional Councils are comprised of community volunteers, with each member representing a specific segment of the community that has a role in ensuring tha Arizona's children grow up to be ready for school, set for life parents, leaders of faith communities, tribal representatives, educators, health professionals, business leaders and philanthropists. First Things First Strategic Direction First Things First's commitment to young children means more than simply funding programs and services It means having a shared vision about what being prepared for kindergarten actually means. First Things First specifies that programs and services funded by the First Things First Board and Regional Partnership Councils are to address one or more of the following Goal Areas as defined by the statute• • Improve the quality of early childhood development and health programs • Increase the access to quality early childhood development and health programs. • Increase access to preventive health care and health screenings for children through age five. • Offer parent and family support and education concerning early childhood development and literacy. • Provide professional development and training for early childhood development and health providers • Increase coordination of early childhood development and health programs and provide public information about the importance of early childhood development and health The First Things First Board established a strategic framework with a set of school readiness indicators that provide a comprehensive composite measure to show whether young children are ready for success as they prepare to enter kindergarten The strategies funded by First Things First work collectively to develop a comprehensive system across the state and regionally to address the school readiness indicators. The First Things First Board and Regional Partnership Councils determine the priorities and strategies to be funded across the state and throughout the regions assessing the challenges and building on the resources and assets in place School Readiness Indicators 1 #1% children demonstrating school readiness at kindergarten entry in the development domains of social-emotional, language and literacy, cognitive and motor and physical 2. #/% of children enrolled in an early care and education program with a Quality First rating of 3-5 stars 3 #/% of children with special needs enrolled in an inclusive early care and education program with a Quality First rating of 3-5 stars 4. #1% of families that spend no more than 10% of the regional median family income on quality care and education with a Quality First rating of 3-5 stars. 5 %of children with newly identified developmental delays during the kindergarten year. 6. #/% of children entering kindergarten exiting preschool special education to regular education 7 #/%of children ages 2-4 at a healthy weight (Body Mass Index-BMI) 8 #/%of children receiving at least six well child visits within the first 15 months of life 9. #/%of children age 5 with untreated tooth decay 10 % of families who report they are competent and confident about their ability to support their child's safety, health and well being Scope of Work: What Strategy Will This Grant Fund and How Will It Make a Difference for Children? Statement of Need A needs and assets assessment of the Final region has shown that parents and families need information and education to better understand child development and health, to practice developmentally appropriate parenting skills, and to have access to resources to be the best parents possible Furthermore, data and information reveals that the region has a lack of '■• quality family support and education services to assist parents in developing the necessary skills to support their children's optimal development and health as well as a lack of capacity among available programs to meet the needs of parents in the region The following regional data was considered. ➢ 17%of families with children under the age of five years old, were living below the federal proverty level. The number of families in the region receiving developmental disabilities services has risen by 75% GRA-RC019-14-0613-01 Page 37 of 56 Family support is the foundation for enhancing children's positive social and emotional development.' Parents and families need education and support to better understand child development and health and to develop skills that enhance parenting, as well as having access to resources to be the best parents possible Successful family education programs help parents acquire and internalize parenting and problem-solving skills necessary to build a healthy family. Effective parent education increases knowledge of parenting and of early childhood development which can lead to the development of nurturing and secure parent- - child relationships, parental resilience, social connections and additional support for parents. It has been shown that parent-child relationships can be enhanced through parent training and family strengthening programs. Research suggests that certain program elements are indicators of quality in community-based family education and information programs These indicators include program design and content implemented with fidelity, program relevance, high quality staffing and quality assurance activities Additionally, research indicates that community based education programs that involve both parents and their young children in a series of classes demonstrate a positive impact on outcomes The critical element in any parent education program is that parents and families have opportunities to practice newly learned skills with support from parent educators and that the program that is implemented is developed to meet the needs of the target population From Evidence-Based Parenting Education Programs Literature Search September 2005, "Evidence-based parenting education programs are those that have been studied in both controlled, clinical trials and community settings and have demonstrated specific, expected outcomes. However, the effectiveness of any parent training program will be dependent upon selecting a model that is appropriate for the given population and implemented with fidelity. It is important to note that many programs which lack a formal or "confirmed" evidence base may still produce desired outcomes and improvements for its participants" Description of strategy including Standards of Practice Community based parent education should be offered at times and locations convenient to families of young children Using a family-centered and strengths-based approach, these programs should offer families a series of classes that provide information and support in each of the core areas child development, parenting skills, and resource and referral. A parent education program that has an evidence base and a proven track record with the target population should be utilized and implemented. Examples include. The Incredible Years. Parents and Children Training Series, Nurturing Parenting Program and Growing Great Kids.The Incredible Years provides 14 weeks of group training for parents, with an emphasis on positive parenting strategies that promote children's social skills.The Incredible Years program seeks to increase the number of children demonstrating social competence and increase the number of parents using positive parenting strategies, such as effective limit setting.The Nurturing Parenting Program has 13 different programs to serve different target populations including "Prenatal Families", Parents and Children, Birth to 5 Years" and "Teenage Parents and their Families" The frequency and length of Nurturing Parenting Program sessions vary according to Meeker,Elizabeth and Levision-Johnson,Jody Evidence-Based Parenting Education Programs Literature Search,September 2005 Coordinated Care Services,Inc GRA-RC019-14-0613-01 Page 38 of 56 the type of program.The number of group-based sessions varies from 12 to 23 The Nurturing Parenting Program seeks to increase parenting skills, improve attitudes toward parenting and to increase the parents overall well-being Growing Great Kids offers several curricula and staff training programs that can be used in conjunction with existing parenting and child development curriculum. The frequency and duration of community based sessions varies Growing Great Kids primarily focuses on developing nurturing, empathic parent-child relationships and secure attachments Successful family education programs facilitate the acquisition of parenting and problem- solving skills necessary to build a healthy family Effective parenting education develops parent- child nurturing and attachment to support children's social-emotional development, knowledge of parenting and of child development including social emotional, language and literacy, cognitive, physical and motor development, parental resilience, and social connections and awareness of support mechanisms available for parents. Additionally, families should be supported to understand that daily exposure to verbal and written language provides young children with the opportunities to begin acquiring a basic understanding of the concepts of literacy and its functions Through play,children learn to create meaning from language and communicate with others using verbal and non-verbal language, pictures, symbols and print. Environments rich with print, language, storytelling, books, technology, and writing materials allow children to experience the joy and power associated with reading and writing, while mastering basic concepts about print. Programs are respectful and supportive of children's cultural heritages and home languages while encouraging English language acquisition. The abilities to listen, speak, read, and write emerge interdependently in environments designed to meet each child's unique skills, abilities, interests, and needs. For the Pinal Regional Partnership Council, the grantee will: ✓ Provide information and training for adults (parents, grandparents raising grandchildren) that will assist them in improving the skills to be their child's first teacher and strengthen parent-child relationships. ✓ Engage both adults and children one to two days per week for approximately two hours per class as part of the implementation of the proposed evidence based curriculum ✓ Provide information or training on developmentally appropriate learning opportunities that support early language and literacy development which prepares children for success in school and life ✓ Deliver the program at a community location that is convenient and easily accessible for families Family participation is voluntary and must be provided free of charge to the family. ✓ Carry out the program model in accordance with the First Things First Community Based Training Parent Education Standards of Practice, Refer to B First Things First School Readiness Indicators Related to This Strategy: First Things First (FTF) is seeking successful applicants to implement this strategy and work collectively with FTF to impact the school readiness indicators below. GRA-RC019-14-0613-01 Page 39 of 56 10 % of families who report they are competent and confident about their ability to support their child's safety, health and well being First Things First Goal Area to be addressed: • Family Support and Literacy Target Population to Serve This strategy will be implemented in the communities of the Pinal regional area with services available to 3,300 adults i.e. parents and their young children, grandparents raising grandchildren.The program will serve both parent/grandparent and their young child simultaneously Geographic Area The Pinal Regional Partnership Council provides services thoughout Pinal County, the Ak-Chin Indian Community, and the City of Apache Junction, and the portion of Apache Junction in Maricopa County The Pinal regional area does not include• the portion of the Tohono O'odham Tribe in Pinal County, the portion of the Gila River Indian Community in Pinal County; or the portion of the San Carlos Apache Reservation that is in Pinal County. Programs funded under this agreement must provide services throughout the region Coordination and Collaboration First Things First prioritizes coordination and collaboration among early childhood service providers as critical to developing a seamless service delivery system for children and families. Coordination and collaboration is described as two or more organizations working together in the delivery of programs and services to a defined population. As a result of coordination and collaboration, services are often easier to access and are implemented in a manner that is more responsive to the needs of the children and families Coordination and collaboration may also result in greater capacity to deliver services because organizations are working together to identify and address gaps in service, which results in higher quality services and cost efficiency Successful Applicants must demonstrate capacity to work with and participate in coordination and collaboration activities occurring within the First Things First region being served This may include but is not limited to engaging with other partners delivering the same or similar programs and services, clarifying target populations and outcomes; and defining processes and plans to reach desired outcomes Depending upon the strategy, there may be local or statewide collaborative meetings which the Applicant may be asked to attend, as noted in the Scope of Work In order to accomplish this, Applicants should plan the appropriate staffing and budget to support travel to and attendance at meetings within the regional area or at statewide meetings, as appropriate Quality Assurance Assessment First Things First Quality Assurance (QA) system involves a continuum of performance and programmatic monitoring The QA process is a team approach in collaboration with grant partners A strength-based, comprehensive QA assessment will be used to evaluate the GRA-RC019-14-0613-01 Page 40 of 56 implementation of the strategy Standards of Practice and to support grant partners through technical assistance that addresses specific issues and concerns. The results of the QA process have the potential to inform and strengthen the development of the Standards of Practice and the early childhood development and health system. Successful Applicants agree to actively participate in the QA process, which will involve a strategy specific QA assessment conducted by First Things First QA specialists during an on-site visit typically once during a contract cycle (every three years or so). The QA process includes adequate notice through pre-visit communication, the on-site visit and discussion and follow-up report Program Specific Data Collection and First Things First Evaluation Successful Applicants agree to participate in the First Things First evaluation and any program specific evaluation or research efforts, including collaboration with evaluation-led child assessment activities. Collaborative activities may include tracking and reporting data pertaining to participant attendance, enrollment and demographic information In addition, Applicants agree to allow First Things First and evaluation consultants of First Things First to observe program activities on site and successful applicants must collaborate with First Things First led and initiated evaluation activities to encourage parent consent for data collection Data collection and First Things First evaluation activities are directly connected with the Goals, Performance Measures and Units of Service aligned to the strategy described in this RFGA. When services are provided to more than one region (multi-regional strategies), the grantee must collect and store client data for each region served through the grant agreement First Things First honors tribal ownership of data and recognizes communication is necessary with Arizona Tribes to determine what process/protocol is needed to obtain data. We further recognize Arizona Tribes as owners of their indigenous knowledge, cultural resources and intellectual property To this end, it is imperative that all appropriate tribal approvals for data collection and submission to First Things First must be obtained Successful Applicants must have capacity to collect and submit First Things First data requirements, securely and confidentially store client data, obtain client and any necessary tribal approvals for First Things First data submission and utilize data to assess progress in achieving desired outcomes of the proposed strategy (see Exhibit D) Units of Service, Target Service Numbers, and Performance Measures outline how quarterly data submissions will be evaluated according to the contracted deliverables and standards of practice for that contract Additionally, they are used by First Things First to determine the key impacts of the strategies, programs and approaches being implemented Unit of Service and related Target Service Number. A Unit of Service is a First Things First designated indicator of performance specific to each First Things First strategy It is composed of a unit of measure and a number (Target Service Number) A Unit of Measure/Service can be a target population and/or a service/product that a grantee is expected to serve as part of an agreement. The Target Service Number represents the number of units (e g target population) proposed to be served or number of products/services proposed to be delivered during the contract year. GRA-RC019-14-0613-01 Page 41 of 56 For example, for the First Things First strategy Home Visitation, the First Things First Unit of Service is "number of families served" and a Target Service Number of 50 represents the number of families the Applicant proposes to serve during the contract period All First Things First applicants must clearly state in the proposal a target service number for each strategy specific Unit of Service Performance Measures: Performance Measures measure (1) key indicators of performance (i.e. Unit of Service); (2) basic implementation of strategy, (3) alignment of program activities to strategy specific standards of practice, (4) performance or progress toward pre-established strategic goals Performance measures may include the level or type of program activities conducted (e.g. serving families/children through home visits) and/or the direct services and products delivered by a program (e g , providing scholarships) All successful Applicants will be provided with data reporting requirements by First Things First and will meet the requirements of the First Things First evaluation including, but not limited to, timely and regular reporting and cooperation with all First Things First evaluation activities Timely and regular reporting of all performance and evaluation data includes the electronic submission of data (as identified in data reporting templates designed for each strategy) through the First Things First secure web portal known as PGMS. (The First Things First data reporting requirements for state fiscal year 2013 for this strategy can be found at http //ftf/extranet/apps/pgms/GranteeResourceDocuments/Data%20Template%20lnstructions /Family%20Support%20Strategies/Parent%20Education%20-%20CBT%20lnstructions pdf Note. the data reporting requirements for state fiscal year 2014 are not yet available ) Units of Service and Performance Measures that are aligned to the Goal for the purposes of this RFGA are as follows. -"* Unit of Service: • 3,300 participating adults Performance Measures • Number of participating adults/proposed service number • Number of trainings conducted For more information on First Things First Goal Areas, Goals and Performance Measures, please reference the FTF Strategy Toolkit at. http://azftf.gov/pages/webmain aspx?PageID=2D427ADB35B34BB09F353B77B74AB9BA GRA-RC019-14-0613-01 Page 42 of 56 Exhibit B Revised and Approved 11 23.11 _„+ .00 FIRST THINGS FIRST Ready for School Set for Life. Standards of Practice Parent Education Community-Based Training Strategy Description All children need caring parents and adults who provide nurturing and stable relationships for good developmental outcomes and success in school and life "But even the most educated parents cannot provide all of the learning tools children need, and many parents have not been prepared with an understanding of how children learn and develop" (Tangible Steps Toward Tomorrow, 2007) Recognizing parents and families play the most critical role in shaping their young child's readiness for school and potential for success in life, it is important to invest in the continuum of family support strategies which support parents and families in their critical role. Evidence-based community parent education programs are a part of the continuum of family support. When implemented based upon needs assessments, community-based parent education works to enable families to build on their own strengths and capacities to promote the healthy development of children "Evidence-based parenting education programs are those that have been studied in both controlled, clinical trials and community settings and have demonstrated specific, expected outcomes. However, the effectiveness of any parent training program will be dependent upon selecting a model that is appropriate for the given population and implemented with fidelity" (Meeker, 2005 ) Successful family education programs facilitate the acquisition of parenting and problem-solving skills necessary to strengthen families. Effective parenting education helps parents and families understand the importance of developing nurturing, positive and strong relationship bonds with their young child to support children's social-emotional development, provides information on parenting and of child development, increases parental resilience, and social connections and awareness of support mechanisms available for parents Research suggests that improving fundamental parenting practices reduces the likelihood of problem behaviors in children Parent-child relationships can be enhanced through parent training and family strengthening programs Evidence based programs involve both parents and children in a series of classes (e.g., one to three hours per class session with participation in a series of sessions held once to several times a GRA-RC019-14-0613-01 Page 43 of 56 /Mk week over the course of several weeks) to demonstrate a positive impact upon school readiness and child development outcomes. Effective program models may run simultaneous parent-only and child-only sessions followed by family sessions with opportunities to practice new skills The essential element is that families have opportunities to practice skills with on-site staff guidance An evidence-based community-based parent education program is defined as. • existing for at least three years, ® • research-based, grounded in relevant empirically-based knowledge, • linked to program determined outcomes, • associated with a national organization or institution of higher education with comprehensive community-based parent education program standards that ensure high quality service delivery and continuous program quality improvement, • demonstrated significant, sustained positive outcomes per required model benchmarks and participant outcomes when evaluated using well-designed and rigorous, randomized controlled research designs, and, • results are published in a peer-reviewed journal, or from a quasi-experimental research design, or the model must conform to a promising and new approach which achieves the required benchmarks and participant outcomes that should be grounded in empirical work and have an articulated theory of change While these programs come in different forms, they have a common goal of increasing the level of family functioning and promoting healthy child development Parent education programs are embedded in their local communities. As a result, parents and families are able to access education and information in their community on a variety of child development and health topics Based upon Building Bright Futures, regional needs and assets reports, and preliminary information from the Family and Community Survey 2010, it is known that Arizona's parents and ..., families with young children need information on child development, to develop parenting skills and have access to resources. Evidence-based community-based family education programs serve as another opportunity for Arizona's parents and families to access education, information and resources These programs can have the greatest impact with families of older toddlers and preschoolers and/or teen parents who are seeking out educational opportunities with socialization components to support their child's early language and emergent literacy and social emotional development. It is expected that evidence-based community-based family education programs funded by First Things First will be offered to families of young children at no-cost, on a voluntary basis. II Standards of Practice A. Implementation Standards 1. Family centered and strengths-based approach GRA-RC019-14-0613-01 Page 44 of 56 • Conduct local awareness, outreach and enrollment activities for eligible families and their young children ages birth to five years. • Provide information about where and when parenting education programs are available easily accessible by all interested persons • Establish programmatic expectations for each enrolled parent or family, i e , what parents and families hope to achieve through participation and the commitment to complete the ..� series of classes/ program completion. • Engage parents and families of young children in assessing their strengths and needs particularly around the following areas: parental resilience; social connections; knowledge of parenting and child development including a focus on early language and emergent literacy and health, and concrete support in times of need. • Implement retention activities to sustain parents' and families' engagement and ongoing participation and completion of the series of classes. • Provide resource and referral information - identify services available to families. • If providing on-site child care, grantees must meet these requirements. ✓ All the adults who are left alone with children have had background and criminal screenings based on fingerprint clearance. ✓ Qualified adults have some experience in caring for young children. ✓ Qualified adults will receive specific initial and ongoing training on child development, CPR and first aid training and child abuse prevention and how to report suspected cases ✓ Qualified adults supervise (see and hear) children at all times ✓ The number of children in each group is limited and the ratio of adults to children is different for infant, toddler, preschoolers. V Adults and children wash their hands after using the bathroom, changing diapers, before and after eating V Age appropriate toys and materials are available No toys, objects or materials for infants and toddlers that pose a choking hazard (e.g., small Legos) ✓ Qualified adults use positive guidance techniques. no yelling, spanking, and other negative punishments. ✓ The play space is organized and some age- appropriate toys or materials are available at all times GRA-RC019-14-0613-01 Page 45 of 56 ✓ There is a plan for notifying parents and families when a diaper change is needed and there is a clean and safe place designated for diaper changing that can be cleaned and sanitized after each use ✓ There a plan to follow if a child is injured, sick or lost ✓ First aid kits are readily available ✓ The outdoor play area is a safe place for children to play. 2. Information, education and coaching on each of the core areas• Programs offer a series of classes for each enrolled parent or family using curricula that provide information and support in each of the core areas• child development including a focus on early language and emergent literacy, health, parenting skills, and resource and referral. • All domains of child development (social emotional, language and communication— including emergent literacy, cognitive, physical and motor development), including understanding when to have concerns related to children's development • A focus on early language and emergent literacy - Inform and educate parents and families on typical early language and emergent literacy development for young children i e infants, toddlers and preschoolers - Literacy coaching and instruction should be woven into the activities of all program components, presented and practiced in contexts that are meaningful to families' lives and needs - Training for parents regarding how to be the primary teacher for their children and full partners in the education of their children - Actively engage parents in learning how everyday experiences can nurture the language and literacy development of their children - Support and resources for parents in maintaining a literacy-rich home environment • Health (e g , nutrition, obesity, breastfeeding, physical activity, immunizations, oral health; insurance enrollment; participation in consistent medical/dental homes, participation in prenatal care; safety; developmental health; vision and hearing screening) • Appropriate child-adult interactions and development of parenting skills (i.e., physical touch, showing affection, spending time together, positive discipline, parental monitoring, early reading, language experiences, and communication) • Identify families' natural supports such as peer support • Resource and Referral Information Identify supports and services available to families with young children For example, if a particular session is educating parents and families on typical development and when to be concerned about their child's development, it will be important for the facilitator/parent educator to provide local GRA-RC019-14-0613-01 Page 46 of 56 resources of where to seek additional assistance if a family is concerned that their child may be developmentally delayed. 3. Service delivery is based upon a culture of trust and respect • Create a family-centered environment • Parent educators are from the community and have extensive knowledge of community resources. • Structure activities compatible with the family's availability and accessibility. • Demonstrate genuine interest in and concern for families • Clearly define program objectives with the families upon enrollment; understanding what the program will accomplish helps families become fully engaged in program services • Create opportunities for formal and informal feedback regarding services delivered and act upon it, ensure that input shapes decision-making • Encourage open, honest communication. • Maintain confidentiality, be respectful of family members and protective of their legal rights. • Support the growth and development of all family members, encourage families to be resources for themselves and others - Encourage family members to build upon their strengths. - Reflect the commitment to effectively serve the identified target population with an emphasis on fathers and grandparent caregivers, through publicity/outreach, literature and staff training - Help families identify and acknowledge informal networks of support and community resources. - Create opportunities to enhance parent-child and peer relationships. - Strengthen parent and staff skills to advocate for themselves within institutions and agencies. 4. Programs are flexible and continually responsive to emerging family and community issues while ensuring model fidelity • Be accessible for families Offer extended service hours including weekend/evening hours. • Ensure manageable classroom size and appropriate staffing patterns Calculate classroom size and staffing patterns based upon. - Space, square footage; for adult-only sessions,there will be a maximum of 25 participants, and - Number of sessions held for families throughout a calendar week, and Program model For example, for groups that involve both adults and children, staffing patterns must demonstrate appropriate staff to family ratios (e g lead instructor and two teachers for eight families with two year olds—while adults receive information from lead instructor, teachers provide care for the two year olds and are available to assist with facilitation of parent-child activities). GRA-RC019-14-0613-01 Page 47 of 56 • Engage families as partners to ensure that the program is beneficial Families have regular input and feedback in programmatic planning to meet their needs. • Develop a collaborative, coordinated response to community needs 5 Evaluation and monitoring is a collaborative, ongoing process that includes input from staff, families, program administrators, and community members. • Programs must demonstrate mechanisms to assess program effectiveness and to implement quality improvements Programs must participate in data collection and reporting of performance measures to First Things First B Staff Standards 1. The length of employment and experience/education are reflective of high quality staff Parent and family educators are required to have a minimum of a Bachelor's degree in early childhood development, education, family studies, social work, nursing or a closely related field 2. Establish an effective, consistent supervisory system that provides support for all staff members and ensures accountability to participants, funders, and the community. 3 Establish supervision as a collaborative process with mechanisms that support staff in difficult situations and provides ongoing opportunities for discussion between staff members and supervisors to reflect and debrief Supervision will also include observation It is important that supervisors spend time with parent educators in the field to have a sense of how the service is being delivered.This will help supervisors and staff to identify coaching and mentoring opportunities 4 All staff work as a team, modeling respectful relationships 5 Build a team of staff who is consistent with program goals and whose top priority is the well-being of families and children. 6 Assess staff skills and abilities Staff must be able to engage families while keeping a professional rapport 7. Provide ongoing staff development/training on the First Things First Community-Based Training Parent Education Standards of Practice principles and other required Standards of Practice as appropriate.Staff includes supervisors, direct service staff, volunteers and sub- grantee or partner personnel implementing the strategy 8 Supervisors and resource, referral staff(including supervisors, direct service staff, volunteers and sub-grantee or partner personnel implementing the strategy)will have access to and receive training on the utilization of the Arizona Infant and Toddler Developmental Guidelines (January 2012),the Early Learning Standards and the Program Guidelines for High Quality Early Education. Birth through Kindergarten as a regular part of practice 9. Provide ongoing staff development/training to ensure program quality and give staff an opportunity to develop professionally 10 Supervisors should work with staff to prepare professional development plans GRA-RC019-14-0613-01 Page 48 of 56 C. Cultural Competency Affirm, strengthen and promote families' cultural, racial and linguistic identities and enhance their ability to function in a multicultural society • Create opportunities for families of different backgrounds to identify areas of common ground and to accept and value differences between them • Hire staff who reflect the cultural and ethnic experiences and language of the families with whom they work and integrate their expertise into the entire program • To address cultural competency objectives, early childhood practitioners/early childhood service providers shall ensure that children and families receive from all staff members' effective, understandable, and respectful care that is provided in a culturally competent manner-a manner compatible with their cultural beliefs and practices and preferred language. Early childhood practitioners/early childhood service providers should ensure that staff at all levels and across all disciplines receive ongoing education and training in culturally and linguistically appropriate service delivery. Early childhood practitioners/early childhood service providers should develop participatory, collaborative partnerships with communities and utilize a variety of formal and informal mechanisms to facilitate community and family-centered involvement to ensure that services are delivered in a manner that is consistent with the National Standards on Culturally and Linguistically Appropriate Services and/or the National Recommendations on Cultural and Linguistic Competence for the National Association for the Education of Young Children " http //minorityhealth hhs.gov/templates/browse.aspx?Ivl=2&IvlID=15 ; http //www naeyc org/positionstatements/linguistic • Service providers should understand individual Tribes/Nations are distinct and separate communities from other Tribes/Nations and their governmental systems and structures are not reflective of each other Services to Tribal communities and on reservations must �► be provided in a manner compatible with the Tribe's/Nation's cultural beliefs and practices, to include the preferred language of the community. Services must also be provided in accordance with the Tribe's/Nation's laws, policies and procedures. The effectiveness of services is directly related to the provider's consideration of the beliefs, customs and laws of the Tribe/Nation. • Service providers can obtain information about providing services on tribal lands from a variety of sources These include the FTF Regional Coordinator, Regional Council members, tribal websites and publications, as well as official representatives of the Tribe/Nation such as the governing body, standing committees and authorized departments. It is highly recommended that service providers seek guidance from one or more of these sources before initiating services on reservations Failure to do so could result in contraventions of cultural beliefs,Tribal laws or sovereignty. GRA-RC019-14-0613-01 Page 49 of 56 • Programs will demonstrate their ability to operate within these parameters through prior experience working with Tribes/Nations, demonstrating that staff members are culturally competent, partnerships with agencies serving Native American families, knowledge of cultural beliefs, customs and laws of the Tribe/Nation or a combination of these elements. • Related to data collection, evaluation or research activities• In the United States, Native American Tribes are considered autonomous nations with .., all of the rights and responsibilities of a nation Understanding this, Native American Tribes are charged with protecting the health and safety of their people. To this end, Tribes have full ownership over any data collected within their reservation boundaries. This means that Tribes can allow or not allow any program to collect data from or related to any early childhood development and health program or activities on the reservation Any grantee implementing programs in tribal communities must have official tribal permission to collect and utilize sensitive data from or related to any early childhood development and health program or activities AO ra. GRA-RC019-14-0613-01 Page 50 of 56 Exhibit C First Things First Target Units of Service Information Parent Education Community-Based Training Unit of Service and related Target Service Number A Unit of Service is a FTF designated indicator of performance specific to each FTF strategy It is composed of a unit of measure and a number (Target Service Number) A Unit of Measure/Service can be a target population and/or a service/product that a grantee is expected to serve as part of an agreement. Target Service Number represents the number of units (e g target population) proposed to be served or number of products/services proposed to be delivered during the contract year For example, for the FTF strategy Home Visitation the FTF Unit of Service is "number of families served" and a Target Service Number of 50 represents the number of families the program proposes to serve during the contract period All FTF applicants must clearly state in the proposal a target service number for each strategy specific Unit of Service. For Parent Education Community-Based Training, the Unit of Service is Number of participating adults Determining and Interpreting Target Service Numbers Number of participating adults should reflect the total number of adult participants proposed to be trained for the grant contract period (in most cases, one year).This should be a total count (aggregate) of all adults who are proposed to participate in all training sessions. Please note this may be a duplicated count since it is possible for the same participant to attend multiple trainings during the same grant contract period For example, if the program proposes to train 20 participants in a series of five sessions, the total target service number should be 100 participants, rather than 20 (as FTF does not collect series specific information) If the program does not provide a series of sessions (for instance a program may provide walk-in training sessions), the total target service number should reflect all participants proposed to attend all trainings targeted for the contract period.This may be a duplicated count since one participant may attend multiple walk-in training sessions. Performance Measures Performance Measures measure (1) key indicators of performance (i e Unit of Service); (2) basic implementation of strategy; (3) alignment of program activities to strategy specific standards of practice, (4) performance or progress toward pre-established strategic goals. Performance measures may include the level or type of program activities conducted (e g serving families/children through home visits) and/or the direct services and products delivered by a program (e.g. providing scholarships) For Parent Education Community-Based Training, the performance measures are• GRA-RC019-14-0613-01 Page 51 of 56 Number of participating adults/ proposed service number Number of trainings conducted GRA-RC019-14-0613-01 Page 52 of 56 Exhibit D First Things First - Arizona Early Childhood Development and Health Board Data Security Guidelines and Requirements for Collaborators BACKGROUND: The purpose of the Arizona Early Childhood Development and Health Board (First Things First - OM*. FTF) is to aid in the creation of a system that offers opportunities and support for families and communities in the development of all children, so they can grow up healthy and ready to succeed Our work is accountable and transparent to decision-makers and the citizens of Arizona Collaboration and direct funding of grantees to undertake work on behalf of the children and families of Arizona is fundamental to the purpose and mission of FTF. Regular submission of data related to funded work is an important part of ensuring accountability and maximum positive impact for young children, as well as a material condition of receiving FTF grant funding Data Security Guidelines for Data Submission to FTF First Things First will ensure that resources allocated have maximum impact for the benefit of children and families To ensure this accountability, FTF has established data reporting requirements for all state and regional grantees All funded providers shall regularly submit programmatic and financial reports as identified in the FTF reporting requirements FTF data submissions are classified in one of three levels• • Public data • Limited distribution data • Confidential data The majority of FTF reporting submissions are completed through the FTF Partner Grant Management System (PGMS). Subsequent to the award of an FTF grant, the grantee will receive general training on login and navigation within the PGMS system. With this login, the grantee will be able to manage their contract information. An additional training on strategy-specific data submission requirements will also be conducted. During that training, the grantee will be informed on submission of data reporting requirements through PGMS All data submitted through PGMS is public data or limited distribution data Because PGMS is located in a secure extranet environment, grantees using PGMS for data submission are not required to undertake additional security measures related to their data submission above those identified in the general and data submission orientations (password and login security, guidelines for upload of narrative and other reports) A small group of grantees submit data requirements, with an agreement between the grantee and FTF, through an established secure web service or FTP (File Transfer Protocol) site via the internet, rather than a PGMS web-based entry form Such data is likely to contain limited distribution data and shall adhere to the following protocols. Grantees that submit data through the secure web service must submit data within the established data structures and format; follow all login GRA-RC019-14-0613-01 Page 53 of 56 procedures, submit a formal data change request form if needed; and ensure that limited distribution data may not be intercepted or viewed at any time by parties other than the grantee and FTF. Additionally, Grantee must ensure that throughout the reporting and submission process the data is secured, and that any confidential data is de-identified and/or encrypted. Any grantee submitting data identified as confidential must file a formal data security policy with FTF. Data Security Guidelines for Grantee Maintenance of Data In order to submit data to FTF in fulfillment of reporting requirements, grantees shall keep all data collected for their program(s)within their system (database) or hardcopies. Grantee data is likely to contain highly sensitive information on individuals, their education and their health These guidelines and requirements are for the maintenance of those data All grantees must have a data security policy in force that identifies how the organization ensures that data is protected in all its forms, during all phases of its life cycle, from inappropriate access, use, modification, disclosure, or destruction All grantees subject to HIPAA, FERPA, GITA, tribal law,or other data regulation, are required to submit and maintain those approvals for all data Data Permission Guidelines for Grantee Data All grantees must be prepared for FTF review of client-level data (e.g. child-level, teacher-level, or early care and education provider-level) during on-site visits. Additionally, FTF data reporting requirements may include submission of client-level data (e g child-level,teacher-level, or early care and education provider-level) The grantee agrees to allow FTF to access such data. Should the data be subject to HIPAA, the grantee agrees to enter into FTF's HIPAA Business Associate Agreement To inform clients of FTF's reporting requirements, all grantees must include in their client enrollment forms the statement- "To comply with reporting requirements of the funding source, I grant permission to [insert grantee organizational name] to release background, service, and impact related information to the Arizona Early Childhood Development and Health Board, also known as First Things First." The grantee warrants to FTF that prior to entering into the grant agreement for FTF funding, it has appropriately enquired and satisfied itself that it has the ability and authority comply with the requirements of this section Grantees Serving Clients on Tribal Lands First Things First honors tribal ownership of data and recognizes communication is necessary with Arizona Tribes to determine what process/protocol is needed to obtain data FTF further recognizes Arizona Tribes as owners of their indigenous knowledge, cultural resources and intellectual property. To this end, it is imperative that all appropriate tribal approvals for data collection and submission to FTF must be obtained and kept on-file by the grantee and FTF for granting serving clients on tribal lands GRA-RC019-14-0613-01 Page 54 of 56 Compliance with Data Security Guidelines The grantee acknowledges that failure to comply with any requirement of these Data Security Guidelines shall be a material breach of the grant agreement Revised January 2013 GRA-RC019-14-0613-01 Page 55 of 56 .�. Date. April 2, 2013 Amok MEMO TO Honorable Mayor and Members of the City Council MEMO THROUGH Bryant Powell,Assistant City Manager MEMO FROM Spencer Paden, Library Manager RE First Things First Agreement We received a grant with the Pinal Regional Partnership Council, Early Childhood Development and Health Board (a k a First Things First), in 2010 With the City Council's authorization we signed an agreement that provided grant funding for the Apache Junction Public Library's "Fun Van" program, which was renewable for two additional years. This funding has been and is currently being used for personnel and contracted services, vehicle and travel expenses, materials, supplies, training, and other operating expenses associated with the program. The Library's "Fun Van" program brings a portable early literacy learning environment to multiple locations across Pinal County, including Apache Junction, to serve families with children ages 0- 5. First Things First and the Apache Junction Public Library wish to renew the grant agreement. This grant shall become effective on July 1, 2013 and shall terminate on June 30, 2014 This grant is renewable for two (2) additional twelve (12) month extensions, based on satisfactory performance and continued available funding This grant is subject to typical grant auditing requirements RESOLUTION NO. 13-11 A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, AUTHORIZING THE CITY TO ENTER INTO AN AGREEMENT WITH THE ARIZONA EARLY CHILDHOOD DEVELOPMENT AND HEALTH BOARD' S PINAL REGIONAL PARTNERSHIP COUNCIL FOR FISCAL YEAR 2013-2014 FIRST THINGS FIRST GRANT FUNDS, AND AUTHORIZING AND DIRECTING STAFF TO TAKE ALL STEPS NECESSARY TO CARRY OUT THE PURPOSE AND INTENT OF THE GRANT WHEREAS, in September 2010 the City of Apache Junction, Arizona entered into an agreement with the Arizona Early Childhood Development and Health Board' s Pinal Regional Partnership Council for First Things First grant funds to fund the Apache Junction Public Library' s "Fun Van" program for fiscal year 2010-2011, renewable for two (1) year extensions, and WHEREAS, the Apache Junction Public Library' s "Fun Van" program brings a portable early literacy learning environment to multiple locations across Pinal County, including Apache Junction, to serve families with children ages 0-5; and WHEREAS, the Apache Junction Public Library is interested in securing grant funds to continue the early literacy, language and child development "Fun Van" program for fiscal year 2013- 2014, renewable for two (1) year extensions, and WHEREAS, the parties have crafted a written agreement which sets forth the conditions for such arrangement NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION ARIZONA, AS FOLLOWS. 1) The Mayor and City Council approve the attached grant agreement (Grant No GRA-RC019-14-0613-01) between the Arizona Early Childhood Development and Health Board, the Pinal Regional Partnership Council, and the Apache Junction Public Library. 2) The Mayor or his designee is hereby authorized to sign the agreement on behalf of the City 3) The City Manager or his designee is authorized and directed to take all steps necessary to carry out the purpose and intent of the grant, including but not limited to: hiring RESOLUTION NO. 13-11 PAGE 1 OF 2 of personnel, purchases including a van and associated accessories, equipment, phones, books, laptops, incentives, training, supplies, office supplies and materials, and advertising and marketing activities . PASSED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE Ask CITY OF APACHE JUNCTION, ARIZONA, THIS DAY OF , 2013 SIGNED AND ATTESTED TO THIS DAY OF , 2013 . JOHN S. INSALACO Mayor ATTEST: KATHLEEN CONNELLY City Clerk APPROVED AS TO FORM: Alimik RICHARD J. STERN City Attorney RESOLUTION NO. 13-11 PAGE 2 OF 2 ialk O.ACH ✓ L • .y' ', "`'2 City of Apache Junction ,a Home of the Superstition Mountains 4�P1zaNlk Print TO: City Manager's Office FROM: Heather Patel, Grants Coordinator DATE: April 16, 2013 Agenda Type : Regular Agenda Council Priority Focus Area: Community Development TITLE OF AGENDA ITEM: Consideration of proposed Resolution Nos 13-04, 13-05, 13-06, 13-07, and 13-08 to be submitted to the Gila River Indian Community State Shared Revenue Program for Fiscal Year 2013-2014 ACTION REQUESTED: Recommendation for Approval DISCUSSION / BACKGROUND INFORMATION: Voter approved Proposition 202 provided for Arizona tribes to set aside a percentage of gaming revenue for grant distribution to local governments. The law also stipulates that nonprofits may submit applications if the organization is sponsored by an appropriate municipality As approved by the city council in 2011, the city extended an invitation to local nonprofits to request council's sponsorship of their projects Four local nonprofits have submitted a request, staff has also submitted a request FISCAL IMPACT: Budgetary Approval Not Required OPTIONS/ALTERNATIVES: "`°tatutory Requirement RECOMMENDATION: Staff respectfully recommends Council approve the proposed resolutions ATTACHMENTS: Click to download CI Staff report l] Attachments 1-5 D Resolution 13-04 D Resolution 13-05 Q Resolution 13-06 ❑ Resolution 13-07 ❑ Resolution 13-08 PgAcMf✓ 2 O s City of Apache Junction 4 RI WO' Development Services Department MEMORANDUM DATE. April 4, 2013 TO The Honorable Mayor and City Council THROUGH. George Hoffman, City Manager Brad Steinke, Development Services Director Roger S Hacker, Revenue Resources Manager FROM. Heather Patel, Grants Coordinator SUBJECT. Gila River Indian Community State Shared Revenue Program Grant Applications For Fiscal Year 2013-2014. REQUEST Consideration of proposed Resolution Nos 13-04, 13-05, 13-06, 13-07, and 13-08 to be submitted to the Gila River Indian Community State Shared Revenue Program for Fiscal Year 2013-2014 The resolutions are a mandated part of the Gila River Indian Community grant applications BACKGROUND In November 2002, the voters of Arizona approved Proposition 202 which initiated new gaming compacts between the State of Arizona and the Native American tribes An important provision of Proposition 202 was the sharing of gaming revenues with the State. Henceforth, tribes would be assessed by the State a percentage of their gross gaming revenue Tribes had the option of either paying all of this assessment into a State managed fund or to pay 88% of the assessment into the State managed fund and retain 12% of the assessment for distribution as grants The Gila River Indian Community ("GRIC") exercised its option to retain and administer 12% of State shared revenue Known as the Gila River Indian Community State Shared Revenue Program, the Program makes "Distributions to cities, towns, or counties for government services that benefit the general public, including public safety, mitigation of the impacts of gaming, or promotion of commerce and economic development " Gila River's policy is to generally limit the distributions to cities, towns, and counties in Maricopa and Pinal Counties. Funding priorities include 1) Public Safety (police, fire, EMS), 2) Transportation, 3) Health Care Services, 4) Economic Development, and 5) Education The law also stipulates that local nonprofits may submit applications to tribal entities if the nonprofit organization is "sponsored" by an appropriate municipality In such cases, the municipality agrees to act as a conduit for the grant funds The municipality receives the grant funds from the tribal entity and in turn issues a check to the nonprofit agency On August 2, 2011, the City Council approved the City of Apache Junction Indian Community State Shared Revenue Program Local Nonprofit Participation policy The purpose was to delineate criteria which the City may utilize to determine "sponsorship" of a nonprofit organization for participation in the Indian Community State Shared Revenue Program On February 13, 2013, the City of Apache Junction advertised a call for non-profits to attend an informational meeting on February 27, 2013. Attendees were advised on the application process. Project summaries were due to the City of Apache Junction by March 14, 2013 for consideration by the City Council The following projects were submitted for Council consideration and sponsorship American Legion Apache Post 27 Transportation $59,294 00 Charity Never Faileth Education $73,798.80* East Valley Adult Resources Transportation $127,500 00 Superstition Search & Rescue Public Safety $30,000 00 *This amount may change following additional review from the non-profit. The following are applications proposed to be submitted by the City of Apache junction Economic Development Public Art $10,460 00 Summaries of the proposed projects can be found as Attachments 1-5 DISCUSSION The City's policy indicates that projects may be considered for sponsorship if the applicant meets certain criteria. "An organization may be considered for sponsorship by the City Council if it is legally recognized by the Internal Revenue Service as a 501 (c) 3 organization, is in good standing in the City (e.g. current business license), and provides a service to the residents of Apache Junction" Additional criteria include An organization may be considered for sponsorship if its grant application is not determined by City staff to be in competition with an application to be submitted by the City to the same tribal community during the same funding cycle City staff will meet with an agency requesting sponsorship to determine if the agency. 1) serves Apache Junction residents, 2) addresses an identified community need, 3) maintains necessary City registration(s), and 4) maintains Directors and Operators Insurance coverage (See Section V) Based upon this information, staff will prepare a recommendation of sponsor/do not sponsor and submit to the City Council for consideration Below is a breakdown of the criteria as they relate to each applicant and the proposed project, exclusive of the City application Criteria American Legion Charity Never EVAR SSAR Faileth 501 ( c) 3 501 (c) 19 Yes Yes Yes status acceptable by GRIC City license 13-055539 44-742986 07-033233 Yes Will project serve Yes Yes Yes Yes residents Similar to AJ No No No No application Addresses a Transportation Education Transportation Public Safety Need 1)Directors and Yes No liability Yes Yes Operators; and 2)Liability Insurance Financial Review Yes No Yes Yes The City is required to adopt resolutions for applications to be submitted The following resolutions are placed on the consent agenda American Legion Apache Post 27 Resolution No. 13-04 Charity Never Faileth Resolution No 13-05 East Valley Adult Resources Resolution No 13-06 Superstition Search & Rescue Resolution No. 13-07 City of Apache Junction Economic Development Resolution No 13-08 The resolutions referencing the non-profit projects stipulate that • The application has been approved for submittal, • If the project is funded, the Mayor is authorized to execute a pass-through agreement; • The City has no duties other than to deliver the grant funds to the applicant, and • The applicant shall provide the City with copies of all information submitted to the GRIC The resolution referencing the City of Apache Junction project stipulates that • The application has been approved for submittal RECOMMENDATION Staff respectfully recommends that Council approve the proposed resolutions ACTION REQUIRED Consideration for approval/disapproval Resolution Nos 13-04, 13-05, 13-06, 13-07, and 13-08. Attachment 1. American Legion Apache Post 27 project summary Attachment 2 Charity Never Faileth project summary Attachment 3 East Valley Adult Resources project summary Attachment 4 Superstition Search & Rescue project summary Attachment 5 City of Apache Junction Economic Development project summary Attachment 6 Resolution No 13-04 Attachment 7. Resolution No 13-05 Attachment 8 Resolution No 13- 06 Attachment 9. Resolution No 13- 07 Attachment 10 Resolution No. 13-08 Attachment 1 Applicant. American Legion Apache Post 27 Project Veteran's Transportation- Purchase of a 12-passenger van for medical and patriotic events, including vehicle insurance Community Need to Be Addressed: The American Legion Apache Post 27 is seeking to purchase a 12-passenger van to ensure the .•o neediest Veterans are able to seek out and receive medical care Elderly, disabled and low income Veterans lack adequate and consistent transportation for medical appointments to and from the Veteran's Administration Hospital in Phoenix and medical clinic located in Mesa The American Legion Apache Post 27 currently coordinates transportation services through the help of volunteers for those Veterans who can no longer drive themselves. Through this effort, volunteers average 60 trips to the V A travelling over 4,200 miles each year Volunteers offer their time and do not recoup the cost for this service, thus the American Legion is seeing a decline in willing volunteers In addition to providing needed transportation for medical appointments, transportation for the Honor and Color Guard is needed The Guard provides patriotic services to the City of Apache Junction These services include but are not limited to parades, funerals, flag ceremonies; and educational programs. Specifically, the Veteran's Day Parade, 9/11 programs for the Apache Junction Unified School District, Focal Point Massing of Colors, Multi-generation Center Program, Flag ceremonies, and Rifle shoot for Veteran's Day Between 2005 and 2011, the Guard offered services for 47 funerals, 26 memorials, and 116 postings. Transportation will ensure the Honor and Color Guard continues with their outreach into the community Duration. 1 year Project Budget. 2014 12 passenger van —purchased locally $35,194 00 Insurance for 7 years $24,100.00 Amount Requested• $59,294 00 "'. Other Funders/partners. The American Legion will pay for fuel and maintenance. Anticipated Outcomes. The American Legion will provide 100 reliable trips to the V A Hospital in the first year. Attachment 2 Applicant. Charity Never Faileth Project YOUth are Special! 1) Provide free of charge educational opportunities to all within the target age groups and their families in Apache Junction 2) Twenty-four hour seven days a week free access on the Internet to the YOUth are Special! Web site that offers educational opportunities to assist in learning life skills and to following through and provide support in maintaining their goals. 3) At this website there will be a 24/7 mentoring program, entitled, "Mentor Dad" 4) Offer a variety of volunteer opportunities within the Apache Junction Parks and Recreation programs for youth sports 5) Set up Volunteer Opportunity Data Base for youths within Apache Junction 6) Coordinating with the Apache Junction Public Library system in providing free education classes 7) Special Events and activities with youths and will be set up to promote positive awareness of our Program 8) This will be in calibration with the Woodsman Group, the Apache Junction Parks and Recreation, Boys and Girls Club, and Public Library 9) Provide transportation for youths to our programs and will be handicap accessible Community Need to Be Addressed. Our priority with our "YOUth are Special!" program is educating our youth within Apache Junction and assisting them in succeeding in life. Our target population is divided within two ranges The first age group is 16-25 and the second is 6- 16 In these age groups these youths are faced with ever-increasing situations that challenge their everyday life from peer pressure, gang affiliation, drug and alcohol abuse and neglect of all sorts. Many do not have an established system of support to handle these extreme challenges in their lives and thus become easy targets to perpetrators. Duration. 1 year Project Budget. YOUth Service & Education $16,000 00 Research & Personnel Team $25,000 00 Insurance $2,399 40 Legal team $4,899.40 Transportation $7,500.00 Communication &Awareness $18,000 00 Amount Requested. $73,798.80 Other Funders/partners: Our long term funding will be supplemented with sponsorship from Apache Junction local businesses and donations from individuals that are part of this wonderful community Anticipated Outcomes: 1 CNF sets up measuring system for accountability in the first phase of the program and to also to be able to monitor the success rate of the program 2 To provide a safe and positive environment for all youths and their families, this will be coordinated with the Public library and Parks and Recreations 3. To support over 1,000 youths in Apache Junction within the first year of the program Attachment 3 Applicant. East valley Adult Resources Project Senior Transportation Program The project proposes to provide the following transportation services to those seniors and disabled adults no longer able to drive At least 20 persons daily to and from the Active Adult Center for lunch, health education, exercise, and other programs, 50 people to doctor appointments monthly, 100 trips monthly to purchase nutritional and other needed products .•. from local retailers, and Enhanced medical transportation to the Southeast Veterans Clinic from one day a week to an "as requested" component of the system Community Need to Be Addressed. The Apache Junction Active Adult Center operates a schedule only transportation service for disabled and older adults providing direct assistance in getting to the center, grocery and medical appointments The medical appointment component now includes direct medical transportation assistance to the Southeast Veterans Affairs Health Care Clinic for veterans Transportation services are provided through the use of four vehicles and part-time drivers. The vehicles have been obtained through a variety of grants over the past several years. The Apache Junction Active Adult Center with their door to door van transportation service has made it possible for 156 (67% over the age of 75) of older adults to remain independent this year by providing access to food, medical care, social services and activities The demographics of the recipients of the transportation service are over 75 years, have at least one chronic illness and no longer drive. Duration: October 1, 2013 to September 30, 2016 Project Budget. Staff wages $48,976 X 3 Staff ERE $ 7,346 X 3 Vehicle operations/maintenance $ 21,720 X 3 Communications $ 1,000 X 3 Misc $ 451 X 3 Total $ 79,473 x 3 = $238,419 Amount Requested. $127,500 Other Funders/partners. Projected annual funding includes $20,000 from the Pinal/Gila Council for Senior Citizens; $12,000 from the Section 5317 New Freedom Program (federal funds administered by ADOT), $4,973 donations from program recipients Anticipated Outcomes: It is anticipated that the grant funds will enable the Senior Transportation Program to annually provide 664 doctor appointments trips, 6,900 trips to and from the Active Adult Center; 1,250 trips to purchase nutritional and other needed products from local retailers, and 210 trips to the Southeast Veterans Clinic. Each trip is 22 miles each way r•. Attachment 4 Applicant: Superstition Search & Rescue Project. UAV Helicopter Community Need to Be Addressed. The UAV helicopter will assist our Community Emergency Response Team's search and rescue operations in urban and wilderness environments in saving lives by locating sought after and missing persons, quicker, safer and using less personnel when assisting the Apache Junction Police, Fire and City Authorities. Duration- 1 year Project Budget: Complete Unit&Acc Cost $21,000 Training &Travel $2,000 Extra batteries/spare parts $2,000 Sustain program/misc. cost $5,000 Amount Requested- $30,000 Other Funders/partners: Citizens and community donations Anticipated Outcomes: Improve public safety and assist city objectives. Ilk /10 Attachment 5 Applicant. City of Apache Junction Economic Development Department Project Public Art—Old West Highway Pedestals Community Need to Be Addressed: Economic Development, Downtown Revitalization, Beautification As part of the City's ongoing economic development efforts, the City Council adopted the Downtown Redevelopment and Implementation Strategy This important strategy is intended to create a downtown that is vibrant and reflects the heritage of the community as it evolves into a 21st century city The goal is to create a downtown environment that is attractive to residents/visitors a k a consumers, as well as to new private business investment hence creating more opportunities for jobs and to help create a stronger base to boost the local economy Part of the strategy includes introducing a component for public art that will aid in creating a sense of place and identification for the downtown core. It will additionally engage the local arts community and provide an opportunity for them to commission and fabricate the work. Duration: Design, fabrication, installation —assuming an early 2014 grant award, the project could be completed prior to FY ending June 30, 2014. Project Budget: 2 Art Pieces $10,460 Amount Requested. $10,460 Other Funders/partners: City funding/partners art advisory group, local artists Anticipated Outcomes. The City has made a significant investment of median enhancements (drainage improvements, the addition of landscaping, along with three pedestals intended to hold public art) along Old West Highway, a major gateway into the downtown and a very visible intersection for visitor traffic heading toward our nearby outdoor recreational opportunities (lakes, mountains, state park, equestrian facilities, etc) Currently, only one of the pedestals has an art sculpture This funding would provide artwork for the two currently empty art pedestals by adding iron sculptural art. This will be the finishing touch to the Old West Highway median enhancement project. The community feedback on the improvements made and the initial piece of public art have been overwhelmingly positive By completing the project, we will have successfully created a gateway that will esthetically encourage "passers-by" to explore downtown Apache Junction and enhance the economic viability of our businesses and local economy by significantly increasing the number of visitors We will have transitioned from an uninviting and bland "front door" to an inviting, safe, attractive and unique first impression. RESOLUTION NO 13-04 A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, APPROVING THE SUBMITTAL OF A GRANT APPLICATION TO THE GILA RIVER INDIAN — COMMUNITY FOR PROPOSITION 202 FUNDS . WHEREAS, in 2002, Proposition 202 authorized new gaming compacts between the State of Arizona and Arizona Indian Tribes which included sharing of gaming revenues; and WHEREAS, a portion of this state-shared revenue in an amount of 12% can be retained by an Indian Tribe and distributed to cities, towns or counties for government services that: 1) benefit the general public, 2) mitigate the impacts of gaming; and/or 3) promote commerce and economic development; and WHEREAS, private, not-for-profit organizations wishing to access Proposition 202 funding to provide public benefits must secure sponsorship from a city, town or county before making application Said sponsorship must be expressed in a resolution passed by the local government sponsor; and WHEREAS, the Gila River Indian Community (the "Community") has decided to exercise its option to retain and administer the 12% share itself and has adopted guidelines and procedures for this new program; and WHEREAS, the Community developed an expanded list of "priority areas" for which funding will be concentrated, including public safety, transportation, healthcare services, economic development, and education. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, AS FOLLOWS: Section 1 : Staff is authorized to submit an application, on behalf of American Legion Apache Post 27, to the Gila River Indian Community for Proposition 202 funds, and the Mayor is authorized RESOLUTION NO. 13-04 PAGE 1 OF 3 to sign the application, contracts and grant documents for receipt and distribution of the Proposition 202 funds for the operation of the Veteran' s Transportation Program in an amount not to exceed $59, 294 . 00 . Section 2 - The Mayor is authorized to execute a grant pass-through agreement between the City of Apache Junction and the American Legion Apache Post 27 for use of the funds if the grant is awarded. Section 3 - The Mayor is authorized to take any and all actions necessary to implement and complete the activities submitted in the application. Section 4 - The City Manager or his or her designee is hereby authorized to take whatever steps necessary to administer and procure the funding Section 5 : The City has no duties under or related to this resolution other than to receive the funds and deliver same to American Legion Apache Post 27; the determination as to the amount of funding is solely at the discretion of the Gila River Indian Community. All parties agree there are no third-party beneficiaries to this document. Section 6. If awarded funding, American Legion Apache Post 27 will provide the City of Apache Junction copies of all reports and documents related to the project funded by the Gila River Indian Community. Section 7 • The City Council supports this grant request for funding and if RESOLUTION NO. 13-04 PAGE 2 OF 3 awarded will administer the funds directly to American Legion Apache Post 27 as a pass-through grant. PASSED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, THIS DAY OF , 2013 SIGNED AND ATTESTED TO THIS DAY OF , 2013. eN JOHN S. INSALACO Mayor ATTEST: KATHLEEN CONNELLY City Clerk APPROVED AS TO FORM. RICHARD J. STERN City Attorney ell RESOLUTION NO. 13-04 PAGE 3 OF 3 RESOLUTION NO. 13-05 A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, APPROVING THE SUBMITTAL OF A GRANT APPLICATION TO THE GILA RIVER INDIAN COMMUNITY FOR PROPOSITION 202 FUNDS WHEREAS, in 2002, Proposition 202 authorized new gaming compacts between the State of Arizona and Arizona Indian Tribes which included sharing of gaming revenues, and WHEREAS, a portion of this state-shared revenue in an amount of 12% can be retained by an Indian Tribe and distributed to cities, towns or counties for government services that. 1) benefit the general public; 2) mitigate the impacts of gaming; and/or 3) promote commerce and economic development; and WHEREAS, private, not-for-profit organizations wishing to access Proposition 202 funding to provide public benefits must secure sponsorship from a city, town or county before making application. Said sponsorship must be expressed in a resolution passed by the local government sponsor; and WHEREAS, the Gila River Indian Community (the "Community") has decided to exercise its option to retain and administer the 12% share itself and has adopted guidelines and procedures for this new program; and WHEREAS, the Community developed an expanded list of "priority areas" for which funding will be concentrated, including public safety, transportation, healthcare services, economic development, and education. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, AS FOLLOWS. Section 1 . Staff is authorized to submit an application, on behalf of Charity Never Faileth, to the Gila River Indian Community for Proposition 202 funds, and the Mayor is authorized to sign the RESOLUTION NO. 13-05 PAGE 1 OF 3 application, contracts and grant documents for receipt and distribution of the Proposition 202 funds for the operation of the YOUth are Special ! Project in an amount not to exceed $73, 798 . 80. Section 2 : eN The Mayor is authorized to execute a grant pass-through agreement between the City of Apache Junction and the Charity Never Faileth for use of the funds if the grant is awarded. Section 3: The Mayor is authorized to take any and all actions necessary to implement and complete the activities submitted in the application. Section 4 • The City Manager or his or her designee is hereby authorized to take whatever steps necessary to administer and procure the funding. Section 5 • The City has no duties under or related to this resolution other than to receive the funds and deliver same to Charity Never Faileth, the determination as to the amount of funding is solely at the discretion of the Gila River Indian Community. All parties agree there are no third-party beneficiaries to this ems document. Section 6: If awarded funding, Charity Never Faileth will provide the City of Apache Junction copies of all reports and documents related to the project funded by the Gila River Indian Community. Section 7 : The City Council supports this grant request for funding and if awarded will administer the funds directly to Charity Never Faileth as a pass-through grant. RESOLUTION NO. 13-05 PAGE 2 OF 3 PASSED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, THIS DAY OF , 2013 . SIGNED AND ATTESTED TO THIS DAY OF , 2013 JOHN S . INSALACO Mayor ATTEST• KATHLEEN CONNELLY City Clerk APPROVED AS TO FORM: RICHARD J. STERN City Attorney Ink RESOLUTION NO. 13-05 PAGE 3 OF 3 Aft. Arms. RESOLUTION NO 13-06 A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, APPROVING THE SUBMITTAL OF A GRANT APPLICATION TO THE GILA RIVER INDIAN COMMUNITY FOR PROPOSITION 202 FUNDS . WHEREAS, in 2002, Proposition 202 authorized new gaming compacts between the State of Arizona and Arizona Indian Tribes which included sharing of gaming revenues; and WHEREAS, a portion of this state-shared revenue in an amount of 12% can be retained by an Indian Tribe and distributed to cities, towns or counties for government services that : 1 ) benefit the general public, 2) mitigate the impacts of gaming; and/or 3) promote commerce and economic development, and WHEREAS, private, not-for-profit organizations wishing to access Proposition 202 funding to provide public benefits must secure sponsorship from a city, town or county before making application Said sponsorship must be expressed in a resolution passed by the local government sponsor; and WHEREAS, the Gila River Indian Community (the "Community") has decided to exercise its option to retain and administer the 12% share itself and has adopted guidelines and procedures for this new program; and WHEREAS, the Community developed an expanded list of "priority areas" for which funding will be concentrated, including public safety, transportation, healthcare services, economic development, and education NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, AS FOLLOWS . Section 1 - Staff is authorized to submit an application, on behalf of East Valley Adult Resources, to the Gila River Indian Community for Proposition 202 funds, and the Mayor is authorized to sign the RESOLUTION NO. 13-06 PAGE 1 OF 3 application, contracts and grant documents for receipt and distribution of the Proposition 202 funds for the operation of the Senior Transportation Program in an amount not to exceed $127, 500 . Section 2 - The Mayor is authorized to execute a grant pass-through agreement between the City of Apache Junction and the East Valley Adult Resources for use of the funds if the grant is awarded. Section 3 . The Mayor is authorized to take any and all actions necessary to implement and complete the activities submitted in the application. Section 4 - The City Manager or his or her designee is hereby authorized to take whatever steps necessary to administer and procure the funding. Section 5 : The City has no duties under or related to this resolution other than to receive the funds and deliver same to East Valley Adult Resources; the determination as to the amount of funding is solely at the discretion of the Gila River Indian Community All .r parties agree there are no third-party beneficiaries to this document. Section 6: If awarded funding, East Valley Adult Resources will provide the City of Apache Junction copies of all reports and documents related to the project funded by the Gila River Indian Community. Section 7 - The City Council supports this grant request for funding and if RESOLUTION NO. 13-06 PAGE 2 OF 3 egN awarded will administer the funds directly to East Valley Adult Resources as a pass-through grant. PASSED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, THIS DAY OF , 2013. SIGNED AND ATTESTED TO THIS DAY OF , 2013 JOHN S INSALACO Mayor ATTEST• KATHLEEN CONNELLY City Clerk APPROVED AS TO FORM: RICHARD J STERN City Attorney RESOLUTION NO. 13-06 PAGE 3 OF 3 Ask Aw RESOLUTION NO. 13-07 A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, APPROVING THE SUBMITTAL oft. OF A GRANT APPLICATION TO THE GILA RIVER INDIAN COMMUNITY FOR PROPOSITION 202 FUNDS . WHEREAS, in 2002, Proposition 202 authorized new gaming compacts between the State of Arizona and Arizona Indian Tribes which included sharing of gaming revenues, and WHEREAS, a portion of this state-shared revenue in an amount of 12% can be retained by an Indian Tribe and distributed to cities, towns or counties for government services that . 1) benefit the general public; 2) mitigate the impacts of gaming; and/or 3) promote commerce and economic development, and WHEREAS, private, not-for-profit organizations wishing to access Proposition 202 funding to provide public benefits must secure sponsorship from a city, town or county before making application Said sponsorship must be expressed in a resolution passed by the local government sponsor; and WHEREAS, the Gila River Indian Community (the "Community") has decided to exercise its option to retain and administer the 12% share itself and has adopted guidelines and procedures for this new program; and Auk WHEREAS, the Community developed an expanded list of "priority areas" for which funding will be concentrated, including public safety, transportation, healthcare services, economic development, and education NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, AS FOLLOWS. Section 1 : Staff is authorized to submit an application, on behalf of Superstition Search & Rescue, to the Gila River Indian Community for Proposition 202 funds, and the Mayor is authorized to sign RESOLUTION NO 13-07 PAGE 1 OF 3 the application, contracts and grant documents for receipt and distribution of the Proposition 202 funds for the operation of the UAV Helicopter project in an amount not to exceed $30, 000 00 . Section 2 : The Mayor is authorized to execute a grant pass-through agreement between the City of Apache Junction and the Superstition Search & Rescue for use of the funds if the grant is awarded. Section 3: The Mayor is authorized to take any and all actions necessary to implement and complete the activities submitted in the application. Section 4 : The City Manager or his or her designee is hereby authorized to take whatever steps necessary to administer and procure the funding. Section 5 . The City has no duties under or related to this resolution other than to receive the funds and deliver same to Superstition Search & Rescue, the determination as to the amount of funding is solely at the discretion of the Gila River Indian Community. r All parties agree there are no third-party beneficiaries to this document. Section 6 . If awarded funding, Superstition Search & Rescue will provide the City of Apache Junction copies of all reports and documents related to the project funded by the Gila River Indian Community. Section 7 - The City Council supports this grant request for funding and if RESOLUTION NO 13-07 PAGE 2 OF 3 I A.. awarded will administer the funds directly to Superstition Search & Rescue as a pass-through grant PASSED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, THIS DAY OF , 2013. ON SIGNED AND ATTESTED TO THIS DAY OF , 2013 JOHN S INSALACO Mayor ATTEST: KATHLEEN CONNELLY City Clerk APPROVED AS TO FORM. RICHARD J. STERN City Attorney ON RESOLUTION NO. 13-07 PAGE 3 OF 3 RESOLUTION NO 13-08 A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, APPROVING THE SUBMITTAL OF A GRANT APPLICATION TO THE GILA RIVER INDIAN COMMUNITY FOR PROPOSITION 202 FUNDS . WHEREAS, in 2002, Proposition 202 authorized new gaming compacts between the State of Arizona and Arizona Indian Tribes which included sharing of gaming revenues; and WHEREAS, a portion of this state-shared revenue in an amount of 12% can be retained by an Indian Tribe and distributed to cities, towns or counties for government services that: 1) benefit the general public; 2) mitigate the impacts of gaming; and/or 3) promote commerce and economic development; and WHEREAS, the Gila River Indian Community (the "Community") has decided to exercise its option to retain and administer the 12% share itself and has adopted guidelines and procedures for this new program; and WHEREAS, the Community developed an expanded list of "priority areas" for which funding will be concentrated, including public safety, transportation, healthcare services, economic development, and education. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, AS FOLLOWS: ^` Section 1 • Staff is authorized to submit an application to the Gila River Indian Community for Proposition 202 funds, and the Mayor is authorized to sign the application, contracts and grant documents for receipt and use of Proposition 202 funds for support of Public Art in an amount not to exceed $10, 460 . 00 . Section 2 • The Mayor is authorized to take any and all actions necessary to implement and complete the activities submitted in the RESOLUTION NO. 13-08 PAGE 1 OF 2 application Section 3: The City Manager or his or her designee is hereby authorized to take whatever steps necessary to administer and procure the funding PASSED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, THIS DAY OF , 2013 . SIGNED AND ATTESTED TO THIS DAY OF , 2013 JOHN S . INSALACO Mayor ATTEST: KATHLEEN CONNELLY City Clerk APPROVED AS TO FORM. RICHARD J. STERN City Attorney Ask RESOLUTION NO. 13-08 PAGE 2 OF 2 ROLL CALL VOTE NOTES L l ITEM # 1 MEETIN OF MOTION BY \ J SECONDED BY YE$' NO ABSTAINED COUNCILMEMBER EVANS I COUNCILMEMBER BARKER COUNCILMEMBER WALDRON J COUNCILMEMBER SERDY COUNCILMEMBER WILSON MAYOR INSALACO UNANIMOIiS IN FAVOR OPPOSED ABSTAINED TOTAL CONSENT AGENDA ITEMS NO. 1-4 I MOVE THAT THE CONSENT AGENDA BE ACCEPTED AS PRESENTED; AND THAT RESOLUTION NO 13-11, A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, AUTHORIZING THE CITY TO ENTER INTO AN AGREEMENT WITH THE ARIZONA EARLY CHILDHOOD DEVELOPMENT AND HEALTH BOARD'S PINAL REGIONAL PARTNERSHIP COUNCIL FOR FISCAL YEAR 2013-2014 FIRST THINGS FIRST GRANT FUNDS, AND AUTHORIZING AND DIRECTING STAFF TO TAKE ALL STEPS NECESSARY TO CARRY OUT THE PURPOSE AND INTENT OF THE GRANT, BE APPROVED, AND THAT RESOLUTION NO. 13-04, A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, APPROVING THE SUBMITTAL OF A '‘ GRANT APPLICATION TO THE GILA RIVER INDIAN COMMUNITY FOR PROPOSITION 202 FUNDS ON BEHALF OF AMERICAN LEGION APACHE POST 27 FOR THE OPERATION OF THE VETERAN'S TRANSPORTATION PROGRAM IN AN AMOUNT NOT TO EXCEED $59,294 00, BE APPROVED; AND THAT RESOLUTION NO. 13-05, A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, APPROVING THE SUBMITTAL OF A GRANT APPLICATION TO THE GILA RIVER INDIAN COMMUNITY FOR PROPOSITION 202 FUNDS ON BEHALF OF CHARITY NEVER FAILETH FOR THE OPERATION OF THE YOUTH ARE SPECIAL! PROJECT IN AN AMOUNT NOT TO EXCEED $73,798.80, BE APPROVED, AND THAT RESOLUTION NO 13-06, A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, APPROVING THE SUBMITTAL OF A GRANT APPLICATION TO THE GILA RIVER INDIAN COMMUNITY FOR PROPOSITION 202 FUNDS ON BEHALF OF EAST VALLEY ADULT RESOURCES FOR THE OPERATION OF THE SENIOR TRANSPORTATION PROGRAM IN AN AMOUNT NOT TO EXCEED $127,500.00, BE APPROVED, AND THAT RESOLUTION NO. 13-07, A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, APPROVING THE SUBMITTAL OF A GRANT APPLICATION TO THE GILA RIVER INDIAN COMMUNITY FOR PROPOSITION 202 FUNDS ON BEHALF OF SUPERSTITION SEARCH & RESCUE FOR THE OPERATION OF THE UAV HELICOPTER PROJECT IN AN AMOUNT NOT TO EXCEED $30,000.00, BE APPROVED, AND THAT RESOLUTION NO. 13-08, A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, APPROVING THE SUBMITTAL OF A GRANT APPLICATION TO THE GILA RIVER INDIAN COMMUNITY FOR PROPOSITION 202 FUNDS ON FOR RECEIPT AND USE OF PROPOSITION 202 FUNDS FOR SUPPORT OF PUBLIC ART IN AN AMOUNT NOT TO EXCEED $10,460 00, BE APPROVED PpACH J _(�x'a`., 'sue. y • • f o Cz of Apache Junction Home of the Superstition Mountains �Q1iO�R Print TO: City Manager's Office FROM: Patrick Brenner, Community Relations Manager DATE: April 16, 2013 Agenda Type : Regular Agenda Council Priority Focus Area. Communication/Outreach TITLE OF AGENDA ITEM. FORMAL PRESENTATION BY MAYOR OF CERTIFICATES OF GRADUATION TO 17 GRADUATES OF THE FIFTEENTH CITIZEN LEADERSHIP INSTITUTE. ACTION REQUESTED: Information Only (No discussion) DISCUSSION/ BACKGROUND INFORMATION: FISCAL IMPACT: OPTIONS/ALTERNATIVES: iRECOMMENDATION: ATTACHMENTS: Click to download 0 2012-2013 Citizen Leadership Institute Graduates -p.CHF✓G (6<011014 J,U , c ' 'w Z '9R/ZONP 2012/2013 Citizen Leadership Institute Graduates Ted Konfederak Peter Heck Nancy J. Jappe Roxanne Heavens Craig S. Hofeldt Debbie A. Johnson Jo Delle Mitchell Patrick Roberts Sharon Allison-Brown Paula Roberts Todd Cousins Herbert Schmidt Loretta W. Cook Marcella Anderson Robert Schroeder Renee Schroeder Carolyn Smith a 4/3/2013 PI NA L 110 PARTNERSHIP Uniting the Vision for Pinal County ", 6. • • s �► r, • • Created in 2005 • Uniting community growth efforts in Pinal County • Coalition of community, industry, business, education, government • Provide leadership and support in specific areas of focus l * vt • j • t • www..inal.artnershi.,com 1 4/3/2013 Aparh.3," b ^ Our Mission " PINAL .. .PARTNERSHIP Statement a.,a opa Fla.,ce ' 11, Improve research, planning and c,ordinati t of private and public efforts related to i structure, Mai natural resources and con4muranity development in Pinal County. PINAL Reasons to Join Pinal Partnership pi PARTNERSHIP Information , ' a' MI i 0 • .- _ ii 1 r = .a Ami .0"S OINL ._''! „ftwat = ootwe0 serve . / the.communit\I Ogillhiptiri i.:41 - I ' it f .. y,'• • .�.: - . t � : - www.pinalpartnership.com 2 /ma 4/3/2013 Monthly Breakfast .vow lismok Some examples-CO-breakfast topics i •Economic Development forecast by Elliot Pollack • Law rceme from the Court.level to the local level • Rene w a ey , I 0,0 Arizona nays television show • Air Quality and Control within Pinal County _ - • ADOT program/project update ;a' • ii• The Immigration Debate (SB 107q) r, a• kt,•dical Marijuana ° ricting .(. a ti,. � s - - A4 ' •mmunitY penings nin s and developme A cgno 'c� t projects PINAL Networking Opportunities _ -NERSHIP 4U�[I��■fir-._,. _ . .. - Annual Golf Tournament 1111.1 1'# : Mixers/Special Events A day at the ballpark www.pinalpartnership.com 3 4/3/2013 iitlil [11 ,')1,1-i Opportunities to Serve • Transportation and Infrastructure Committee • Government Relations Committee • Education Committee • Renewable Energy Committee • Economic Development Committee • Park, Trails, Open Space & Public Lands Committee • Health and Human Resources Committee www pinalpartnership corn PINpp, PARTNFA{L Pinal Partnership makes . , a difference • RSRM (Pinal County Regional Transportation Routes) • Comprehensive Plan • Revision of Subdivision Standards • Superstition Vistas Visioning • Pinal County Water Element Task Force • Lower Santa Cruz Alliance • Pinal County Zoning Regulationsfre,P, • TI.M.E. Coalition , www..mal.artnershi..com 4 4/3/2013 PPARTNINERSHIPAL Transportation and Infrastructure Committee A clearing house of information - ly ,n on transportation and infrastructure issues that affect - : ; Pinal County. - I voi ..---4114, www.pinalpartnership.com PINRTNERSAHIP Government Relations Committee PA Tracks issues of our local, state, and federal government. Supports legislation and promotes economic development to work for the greater good of Pinal County. .. . ; .7.44 4 1 'it--1*,01 www.pinalpartnership.corn 5 4/3/2013 n ►• PINAL Education Committee .�PARTNERSHIP • Link with the Economic Development Committee = • Expand the scope to - � include private/public _ ��-e•."' , partnerships __---� • Include vocational schools '� • Retraining of the - r established workforce r .3�,., . ,. tr, • Bring science technology r � • to Pinal County • Unite K-12, community . colleges/universities to strengthen economic development www pinalpartnership.com PINAL Renewable Energy Committee • Advocate for renewable energy -- T - _ • Solar 101 1110 Educational Seminar • Solar Workshops • Draft ordinances to ' Pinal jurisdictions, Renewable Energy Economic Impact Summit www.pinalpartnership.com 6 4/3/2013 ipIPINAIL Economic Development Committee Advocates for a sustainable Pinal County economy through preservation and creation of employment centers. Supports organized economic development efforts throughout the region, and encourages conditions that foster economic growth. - -- -..'r __. , , it , . .. www.Dinalpartnership.com -1•►PINAL Parks, Trails, Open Space .�PARTNERSHIP & Public Lands Committee Advocates for the protection of ire our private and public lands throughout Pinal County by a 4,.,tw. , . �� . sustaining a quality of life for the 1 ..::' yy, great outdoors. - ' = il i 1 , ,it'di, ______ - -7", .:-.if* 771.1:_.—, „1, 1" ir :.^,• gip www.pinalpartnership.com 7 4/3/2013 �•►I'INAL Health and Human Resources Committee • Focus on wellness -.. and healthy �►�~ communities * • Encourage services in • r. Pinal County growth areas and rural communities www pinalpartnership.com PIN AL Pinal Partnership Membership Consists of • Platinum Members r. $5,000 • Gold Members 411111irir. Ht '• *a $3,000 • Silver Members $1,500 • Individual Member $250 — Non-business or .. business under 5 employees are eligible. No exceptions. • Non-profit $250 16111:1111111111111-11"1411J www.pinalpartnership.corn 8 /'k e 4/3/2013 PINAL PARTNERSHIP Membership Application Platinum Membership $5,000 Silver Mambershiy d1,loo Yes,I want to be part of the future p of Pinal County! •One year membership for all members of •One year membership for all members of the Onganl2alian. the organization %,A PPREKA9gP FfFISNyVANCgSlaPEWH •Complimentary attendance to all business and •Complimentary attendance to all business and Name: _nor committee meetings. committee meetings. •Corporate ID displayed on all Pinol Partnership •Discount meals when applicable. divination, publications and marketing moteriols. •Speciol recognition on the Pine'Partnership website. •Discount meals when applicable •One member of organization listed in directory. Filters •$peci i recognition on the Pinot Partnership website. •Opportunity to be involved with the board •Discounted corporate sponsorship at signature thumb,, and committees. City/We/Zip which typically includes signage,programs,and •Network with local officials and business leaders. Phone. Sec spottier]recognition on the Pied Partnership website. •Far members of orgonization listed in the directory. Individual Member $250 Emile •Opportunity to b•involved with the board and committees •One year membership. MerbaehtpType!<haewrt pare •Opportunity ta porlicipee in community enhancements. •Complimentary attendance to all business and _Platinum 55.000 •Network with local officiols and business leaders committee meetings •Discount meals when applicable. Gala 510co Gold Membership $3,000 •Opportunity to be involved with the board _Silver Sr and committees. •One year membership for all members of •Opportunity to participate in community enhancements. made,,,, szs0 ra a nniate heron war5 the organization • Network with local officials and business leaders. — er*te.,apec Soecessee •Complimentary attendance toe all business and _twn :se $250 committee meetings. Government Member Varies by papule Ito •Discount meals when applicable. •Special recognition on the Pinal Partnership website. •Memberhip fee o r:ed •Discounted corporate sponsorship or signature events, •Participants shall be responsible to pay for ail meads at which typically includes signoge,programs,and speciol discounted rates when applicable _ recognition on the Pinal Partnership website •May select two participants end two ahyear ernares per •Two members of organization listed in the directory. to be active members. cons es- t en interested in sewing mew thawing •Opportunity to be involved with the board and committees. •Elected officials will be invited to attend any event at conmiaeelr idled sathritactddi •Opportunity to participate in community enhancements. discounted rotes when applicable ___❑nspeur end Infrastructure •Network with local officials and business leaders •Opportunity to be involved with the board _Government enxions and committees ..Economic ceadwment Parks,itch,Open Space Si Wilk Lends Education __Health__ and/Aaron Services 5 f • A lrr-�1 ♦v�PP.,,,,,,, (/�'-- P Redwood gr Creamed Er • 1 • "'� n]�' i Lid.rT-•it P di thndWnblem:Pox90s.enM1p �. eetu apWianpn are check to o0 Boz90a.Florence.F2 e5232 SPINNERSHIP AL Get Involved ! The late great Vince Lombardi once said, "Individual commitment to a group effort — that is what makes a team work, a society work, a civilization work." Pinal Partnership is strong and growing because of the commitment of it's members! www.pinalpartnership.com 9 ' q ; (1 C/0 of Apache Junction Home of`the .ripelsimon Mountains oizo$h Print TO: City Manager's Office FROM: George Hoffman, City Manager DATE• April 16, 2013 genda Type Regular Agenda Council Priority Focus Area. Community Development TITLE OF AGENDA ITEM: PRESENTATION AND DISCUSSION WITH SANDIE SMITH, PRESIDENT AND CEO, AND EDWARD FARRELL, VICE PRESIDENT, OF PINAL PARTNERSHIP REGARDING PARTNERSHIP EFFORTS AND PROGRESS, AND MEMBERSHIP FEE STRUCTURE ACTION REQUESTED Presentation and Discussion DISCUSSION / BACKGROUND INFORMATION: Pinal Partnership was formed in 2005 to bring together people and ideas that will ultimately form the future of Final County, the fastest growing county in Arizona The City of Apache Junction has been a member of Final Partnership since inception. Ms Smith and Mr Farrell will provide an overview of the partnership's progress and detail membership fee structure FISCAL IMPACT: Fiscal Expenditure Required Beyond Budget (explain) ,OPTIONS/ALTERNATIVES. RECOMMENDATION: ATTACHMENTS: Click to download No Attachments Available AC1i M\ ° A, y`= City of Junction 2 Name of the Superstition Mountains 40 moo' Print TO: City Manager's Office FROM: Mayor Insalaco DATE• April 16, 2013 Agenda Type • Regular Agenda Council Priority Focus Area: Communication/Outreach TITLE OF AGENDA ITEM: PROCLAMATION DESIGNATING APRIL 14-20, 2013 AS "WEEK OF THE YOUNG CHILD IN PINAL COUNTY" ACTION REQUESTED: Presentation and Discussion DISCUSSION / BACKGROUND INFORMATION: Requested by First Things First Pinal Regional Partnership Council. FISCAL IMPACT: OPTIONS/ALTERNATIVES: RECOMMENDATION: ATTACHMENTS: Click to download L] proclamation priactaniatitin WEEK OF THE YOUNG CHILD IN FINAL COUNTY APRIL 14-20,2013 rs WHEREAS, the First Things First Final Regional Partnership Council and local partner organizations,in conjunction with the National Association for the Education of Young Children,are celebrating the Week of the Young Child,April 14-20,2013, and WHEREAS, these organizations are working to improve early learning opportunities,which are crucial to the growth and development of young children,and building a foundation of learning for everyone in Final County,and WHEREAS, all young children and their families in the State of Arizona and in Final County deserve access to high-quality early childhood education,and WHEREAS, public policies and programs that support early learning for all young children are critical to young childrens futures and the success of our community,and WHEREAS, teachers and others who make a difference in the lives of young children and families in Final County,Arizona deserve thanks and recognition, NOW,THEREFORE,1,John S Insalaco,Mayor of the City of Apache Junction,Final County,Arizona,do hereby proclaim the week of April 14- 20,2013 as"Week of the Young Child in Apache Junction"and encourage all citizens to work together to make good investments in early childhood in Final County Signed and attested to this '7`741.-- day of - ii "/ ,2013 f JOHNS INSALACO Mayor AtlESt "A. KATHI.F.FN CONNELLY City Clerk acx ✓a C y of Apache Junction Home of the Superstition Mountains 'larzo$p' Print TO: City Manager's Office FROM: Heather Patel, Grants Coordinator DATE: April 16, 2013 Agenda Type Regular Agenda Council Priority Focus Area. Community Development TITLE OF AGENDA ITEM: PROCLAMATION DECLARING APRIL AS "FAIR HOUSING MONTH" ACTION REQUESTED. Information Only (No discussion) DISCUSSION/ BACKGROUND INFORMATION: Affirmatively Furthering Fair Housing was first included in the Fair Housing Act of 1964, which, in Title VI, prohibited discrimination in housing on the basis of race, color, and national origin. This Act also required that the United States Department of Housing and Urban Development administer its programs including the Community Development Block Grant program in a manner that affirmatively promotes fair housing FISCAL IMPACT: Budgetary Approval Not Required OPTIONS/ALTERNATIVES ,federal Law Requirement RECOMMENDATION: Staff respectfully recommends that the City Council declare April 2013 as Fair Housing Month ATTACHMENTS: Click to download U Staff Report ❑ Proclamation P,PCM O� 2� O P City of Apache Junction QR' °'� Development Services Department MEMORANDUM DATE April 4, 2013 TO: The Honorable Mayor and City Council THROUGH George Hoffman,City Manager Brad Steinke, Development Services Director Roger Hacker, Revenue Resource Manager FROM Heather Patel, Grants Coordinator SUBJECT: 2013 Fair Housing Proclamation REQUEST Staff respectfully requests that the City Council proclaim April 2013 as Fair Housing Month This proclamation will fulfill one of the City's requirements as a recipient of grant funds from the Arizona Department of Housing If the proclamation is not made,the City's ability to receive further funds would be limited. BACKGROUND Affirmatively Furthering Fair Housing was first included in the Fair Housing Act of 1964,which,in Title VI,prohibited discrimination in housing on the basis of race, color, and national origin This Act also required that the United States Department of Housing and Urban Development ("HUD") administer its programs including the Community Development Block Grant("CDBG") program in a manner that affirmatively promotes fair housing. Title VIII of the Civil Rights Act of 1968 covered housing discrimination on the basis of race,color, religion, sex or national origin. Title VIII was amended in 1988 by the Fair Housing Act which added two categories of protected persons from housing discrimination: 1) families with children(anyone under 18); and 2) individuals with disabilities. The Housing and Community Development Act of 1974, as amended, in Section 104, specifically states that communities shall affirmatively further fair housing HUD regulations require that the state CDBG program affirmatively further fair housing This Act requires each community to certify that it will affirmatively further fair housing. ON fiaiN When a community is involved in the provision of housing or housing services, whether funded through CDBG or with other public funds, it must ensure that such programs are designed and implemented in a non-discriminatory way. DISCUSSION The Arizona Department of Housing("ADOH"),the regulatory agency,has indicated that each /N community must complete the minimum requirements to further fair housing These minimum requirements include 1) Adopt a Fair Housing Proclamation or Resolution, 2) Display a Fair Housing poster in at least one public area of the community's administration building/office year round; and 3) Undertake at least one additional action that is specifically designed to further fair housing and/or educate the public about fair housing laws Currently,the City displays an English and Spanish Fair Housing poster in the lobby of the Development Services Department and undertakes several additional eligible activities that comply P P g PY with the requirements of ADOH These activities include the distribution of the State Fair Housing brochure and the attendance of the City's Staff at local/regional training relating to fair housing. If a declaration of Fair Housing Month is not adopted,the City will be in violation of the laws as identified above and the regulations set forth by HUD and ADOH,thus jeopardizing future funding through CDBG RECOMMENDATION Staff respectfully recommends that the City Council declare April 2013 as Fair Housing Month. ACTION REOUIRED The following actions are required 1)The Council adopt the Proclamation declaring April 2013 as Fair Housing Month; and 2) The Mayor shall read the Proclamation aloud during the April 16, 2013 Council meeting. Attachment 1. 2013 Fair Housing Proclamation 2 ...... ......, proclamation FAIR HOUSING MONTH APRIL 2013 WHEREAS, the National Fair Housing Law of 1986.as amended by the Fair Housing Amendments Act of 1988 prohibits discrimination in housing and declares it a national policy to provide within constitutional limits,for fair housing in the United States,and WHEREAS, the principle of Fair Housing is not only national law and national policy but a fundamental human concept and entitlement for all Americans;and WHEREAS, April has traditionally been designated as Fair Housing Month in the United States; NOW, THEREFORE, I, John S. Insalaco, Mayor of the Cite of Apache Junction,Arizona.do hereby proclaim April as FAIR HOUSING MONTH in Apache Junction and do hereby urge all citizens of this community to comply with the letter and spirit of the Fair Housing Law Signed and attested to this /0-/4 day of ye rY .21►13. df ..,(13'.„...,,,.(et_ez, OHN S.INSALACO Mayor Oolk ATTEST: -/Ke2t-iff,t...--die---it.L-,4_ KATHLEEN CONNELLY City Clerk 401eir14...4b, o City of A acheJunction p Home qf the Superstition Mountains Print TO: City Manager's Office FROM: Thomas E. Kelly, Interim Chief of Police DATE: April 16, 2013 Agenda Type : Regular Agenda Council Priority Focus Area. TITLE OF AGENDA ITEM: PROCLAMATION DESIGNATING APRIL 14th-20th, 2013 AS "NATIONAL PUBLIC SAFETY TELECOMMUNICATIONS WEEK" ACTION REQUESTED: DISCUSSION/ BACKGROUND INFORMATION: National Public Safety Telecommunications Week recognized telecommunicators for their outstanding service and commitment to public health and safety. FISCAL IMPACT: OPTIONS/ALTERNATIVES: ECOMMENDATION: ATTACHMENTS. Click to download D Proclamation-Telecommunication Week I is; rottamatton NATIONAL PUBLIC SAFETY TELECOMMUNICATIONS WEEK APRIL 14'h—APRIL 20'h,2013 WHEREAS, the entire community can appreciate and recognize the professional 9-1-1 Telecommunicators who have impacted the lives of many,and WHEREAS, a group of professionals who are responsible for our nation's first- line Homeland Security on a daily basis,and WHEREAS, admire the professionals who have dedicated their lives to helping others by answering the call every single day and bearing tremendous responsibility,and WHEREAS, during this week, all over the nation, ceremonies will be held and Telecommunicators will be recognized for their outstanding service and commitment to public health and safety,and WHEREAS, the dedication,hard work, anger,frustration,tears and smiles that go on every day,one call at a time,making the world a better place,and WHEREAS, appreciating the skills they bring to every emergency call no matter how serious or trivial which keeps our officers and the public safe, and WHEREAS, our country's Telecommunicators and 911 professionals are dedicated to meeting the technological demands placed upon them in our rapidly changing world even if it means making personal sacrifices during these troubled times,and WHEREAS, Telecommunicators are the behind the scenes heroes who make the difference in the lives of others, NOW, THEREFORE, I, John Insalaco, Mayor of the City of Apache Junction, Arizona,do hereby proclaim April 14 —April 20th,2013 as NATIONAL PUBLIC SAFETY TELECOMMUNICATIONS WEEK in Apache Junction and urge our fellow citizens to show their appreciation by calling the Police Department and thanking the Telecommunicators for their commitment to you and your family They are the voice of comfort and compassion serving you 24 hours a day 7 days a week Signed and attested to this day of ,2013 JOHN INSALACO Mayor ATTEST. KATHLEEN CONNELLY City Clerk �ACIt J Amok 2 City of A.pachencion 0 z Home of the Superstition Mountains 44'Izo$P' Print TO: City Manager's Office FROM• Thomas E. Kelly, Interim Chief of Police DATE April 16, 2013 Agenda Type : Regular Agenda Council Priority Focus Area. TITLE OF AGENDA ITEM: PROCLAMATION DESIGNATING APRIL 21ST-27TH AS "NATIONAL VOLUNTEER WEEK". ACTION REQUESTED: DISCUSSION/ BACKGROUND INFORMATION: National Volunteer Week recognizes the contributions that our volunteers make every day to our community FISCAL IMPACT: OPTIONS/ALTERNATIVES ECOMMENDATION ATTACHMENTS: Click to download L] Proclamation-National Volunteer Week 1 rottamatton NATIONAL VOLUNTEER WEEK APRIL 21st—APRIL 27th,2013 WHEREAS, the entire community can inspire, equip and mobilize people to take action that changes the world,and WHEREAS, volunteers can connect with local community service opportunities !� , through many community service organizations,and WHEREAS, individuals and communities are at the center of social change discovering their power to make a difference,and WHEREAS, during this week, all over the nation, service projects will be performed and volunteers will be recognized for their commitment to service,and WHEREAS, the giving of oneself in service to another employers the giver and the recipient,and WHEREAS, experience teaches us that government by itself cannot solve all of our nation's social problems,and WHEREAS, our country's volunteer force of over 64 million people is a great treasure,and WHEREAS, volunteers are vital to our future as caring and productive nation,and NOW, THEREFORE, I, John Insalaco, Mayor of the City of Apache Junction, Arizona,do hereby proclaim April 2151—April 27th,2013 as NATIONAL VOLUNTEER WEEK in Apache Junction and urge our fellow citizens to volunteer in their communities By volunteering and recognizing those who serve, we can replace disconnection with understanding and compassion Signed and attested to this day of ,2013 JOHN INSALACO Mayor ATTEST KATHLEEN CONNELLY City Clerk tpACk ✓e ti x.4 Cif of Apache Junction +U' Home of'the Superstition Mountains Print TO: City Manager's Office FROM: George Hoffman, City Manager DATE: April 16, 2013 .r. Agenda Type : Regular Agenda Council Priority Focus Area: TITLE OF AGENDA ITEM: MANAGER'S REPORT. ACTION REQUESTED: DISCUSSION/ BACKGROUND INFORMATION: FISCAL IMPACT: OPTIONS/ALTERNATIVES: RECOMMENDATION: ATTACHMENTS: Click to download No Attachments Available Amor • y�o City of Apache Junction Home of the Superstown Mountains 4puoNk Print TO: City Manager's Office FROM: Matt Busby, Assistant to the City Manager DATE: April 16, 2013 Agenda Type : Regular Agenda Council Priority Focus Area: Additional Item Outside Scope of Identified Council Priorities TITLE OF AGENDA ITEM: PRESENTATION AND DISCUSSION ON CURRENT STATE LEGISLATION ACTION REQUESTED: Presentation and Discussion DISCUSSION / BACKGROUND INFORMATION: Staff will give an update on current state legislation that may affect local government FISCAL IMPACT: Budgetary Approval Not Required OPTIONS/ALTERNATIVES• RECOMMENDATION: ATTACHMENTS: Click to download No Attachments Available To Mayor and Council From: Brad Steinke Date April 15, 2013 Re: Revised Ordinance and Resolution Attached you will find a copy of the updated and revised ordinance and resolution for the Apache Junction Villas project. These very minor revisions are highlighted in yellow for your review. If you make a motion for approval, please refer to the revised ordinance and resolution documents. Thank You. ORDINANCE NO 1389 AN ORDINANCE OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, APPROVING A PLANNED DEVELOPMENT MAJOR AMENDMENT, CASE PZ-2-13 , FOR A 3 . 99 NET ACRES, CR- 5/PD (MULTI-FAMILY RESIDENCES/TOWNHOMES BY PLANNED DEVELOPMENT) -ZONED SUBDIVISION KNOWN AS "IDAHO CREEK VILLAS - PHASE 3" , APPROVED BY ORDINANCE NO. 1155 AND LOCATED AT THE SOUTHEAST CORNER OF W TEPEE STREET AND N PLAZA DRIVE, BY AMENDING THE DEVELOPMENT PLAN FOR THE PROPERTY AND CHANGING THE NAME OF THE DEVELOPMENT TO "APACHE JUNCTION VILLAS" ; REPEALING ANY CONFLICTING PROVISIONS, AND PROVIDING FOR SEVERABILITY. WHEREAS, on December 17, 1985, Ordinance No 456 was passed and adopted by the Mayor and City Council, approving a rezoning and a planned development plan for the proposed "Quail Creek Apartments" development, to be constructed in three phases, of which Phase 1 was built; and WHEREAS, on August 6, 2002, Ordinance No. 1155 was passed and adopted by the Mayor and City Council, approving a new planned development plan for the former "Quail Creek Apartments, Phases 2 and 3" and renaming said properties, "Idaho Creek Villas - Phases 2 and 3" ; and WHEREAS, on May 2, 2006, Resolution Nos . 06-14 and 05-07 were passed and adopted by the Mayor and City Council, approving the preliminary and final subdivision plats, respectively, for "Idaho Creek Villas - Phases 2 and 3" ; and WHEREAS, "Idaho Creek Villas - Phase 3" was never constructed and changed ownership several times over the years; and WHEREAS, on April 16, 2013 , Resolution No. 13-13 was passed and adopted by the Mayor and City Council, vacating and dissolving the final subdivision plat for "Idaho Creek Villas - Phase 3" , allowing for the recombination of the property into a single parcel, reflecting new ownership, and providing an opportunity for a new development to be called "Apache Junction Villas" , a seniors only, rental housing development, constructed under the State' s Low Income Housing Tax Credit Program, and approving other changes pertaining to interior and exterior amenities and improvements, and ORDINANCE NO. 1389 13 13 r Lie_44 PAGE 1 OF 5 ue4(4 511GI1�J l Prom Vrt wild\ wece 4' �'o COO nC11 Arr.Sfnr;x",{.k1!'�. WHEREAS, the new owners of the property, Pathfinder TRF Six LLC and Adams Construction and Management Company, represented by Beus Gilbert PLLC, desire to implement a new plan of development for the property to include . increasing the number of housing units from 47 two-story townhomes units, to 26 one-story duplex rental units (52 total units) , and reconfiguring the common areas and recreational amenities to include a clubhouse and other gathering and socializing open space areas; and WHEREAS, the new owners wish to develop the "Apache Junction Villas" under the State of Arizona' s Low Income Housing Tax Credit Program, and WHEREAS, on March 26, 2013 , the Apache Junction Planning and Zoning Commission voted 6-0 to recommend approval of the planned development major amendment case PZ-2-13 , subject to the submitted conceptual planned development plans and the conditions of approval prescribed herein; and WHEREAS, case PZ-2-13 is being processed concurrently with case SD-1-13 , which vacates and dissolves the former final subdivision plat for "Idaho Creek Villas - Phase 3" , said plat vacation also recommended for approval subject to conditions, by a 6-0 vote of the Planning and Zoning Commission, and WHEREAS, the City Council hereby determines that the proposed planned development major amendment conforms to the general criteria as specified in Section 1-15-9 CR-5 Multiple Family Residence Zone (except as otherwise conditioned herein) , and Article 1-19 Planned Development Zoning District of the City of Apache Junction Zoning Ordinance, including integration with the surrounding neighborhood, adequate traffic accommodation, adequate public facilities, extension of infrastructure, and that the design and uses should result in enhancements to the social, built, and natural environments in the City. NOW THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF APACHE JUNCTION, ARIZONA, AS FOLLOWS- SECTION I IN GENERAL That a planned development major amendment for the parcel of land legally described as ORDINANCE NO 1389 PAGE 2 OF 5 Lots 1 through 47, inclusive, and Tracts A and B, of Idaho Creek Villas - Phase 3 , according to the plat recorded in Cabinet G, Slide 59, records of Pinal County, Arizon, be and hereby is approved, subject to the following conditions of approval : 1) Street improvements on Tepee Street and Plaza Drive, including but not limited to, the extension of pavement and the provision of sidewalks, curbs, gutters, streetlights and fire hydrants, normally required for CR-5-zoned properties, shall be required as part of this planned development approval 2) All on-site and off-site improvements (including drainage and retention structures) shall be constructed in compliance with applicable city codes, including but not limited to, the Zoning Ordinance, Engineering Guidelines, Building and Fire Safety Codes, and the Landscape and Screening Requirements, except as otherwise conditioned herein 3) Four additional fire hydrants shall be located within the property, one each at the east and west ends of "Adams Street" and one each at the east and west ends of "Durr Street" . Adams and Durr are private driveways, not public streets . 4) The proposed clubhouse amenity area near the east entrance shall be complemented by a neighborhood gathering amenity area to include a 12' x 12' shade pavilion, benches and ambient shade trees . Such improvements shall be shown on the final landscape plans, subject to Planning Staff review and approval . 5) The Tepee Street and Plaza Drive frontages of the property shall be landscaped in accordance with the city' s Landscape and Screening Requirements . Decorative masonry walls shall also complement said street frontages, in accordance with the submitted conceptual landscape plans The final landscape plans shall also incorporate internal landscaping, including around the retention basins, xeriscaped front yards and pedestrian walkways shaded by trees natural to the desert Six ORDINANCE NO. 1389 PAGE 3 OF 5 foot masonry walls shall also be required along the south and east perimeters of the property. Final landscape plans are subject to Planning Staff review and approval 6) The proposed duplex units shall be constructed in accordance with the model type submitted by the applicants as part of this PD amendment request The homes shall be designed with southwestern architectural features, shall provide ground mounted air conditioning units and architectural treatments on all four sides of the buildings so as to preclude flat or blank facades, including pop-outs and roofline and color variations to add visual interest 7) All applicable permits shall be applied for and plans shall be designed to current City codes prior to any construction on the lots . Inclusively, all applicable fees, including development fees, shall be paid at the time of permits issuance on a per-duplex building basis . 8) The final planned development plan shall reflect substantial compliance and consistency with the Planned Development concepts presented with case PZ-2-13, including the site and the conceptual landscape plans date stamped 3-21-13 , incorporated by reference herein, and as otherwise specified through these conditions of approval 9) All common areas and tracts within and immediately adjacent to the proposed development, including perimeter buffer walls and interior and exterior common area landscaping shall be owned and maintained by the management company of the proposed Apache Junction Villas . 10) Minimum setbacks and building separations specific to this Planned Development property shall be as follows a) Front Yard (north side) - 15 feet, b) Side Yard (east side) - 15 feet; c) Street side yard (west side) - 15 feet, d) Rear yard (south side) - 35 feet; e) Minimum distance between buildings (side to side) - 10' ; ORDINANCE NO. 1389 PAGE 4 OF 5 f) Minimum distance between buildings (back to back) - 12' 11) The developers shall add a second ramada along the property' s west boundary as long as it does not interfere with drainage . SECTION II REPEALING ANY CONFLICTING PROVISIONS . All ordinances and parts of ordinances in conflict with the provisions of this ordinance are hereby repealed SECTION III PROVIDING FOR SEVERABILITY. If any section, sub-section, sentence, phrase, clause or portion of this ordinance, or any part of the code adopted herein by reference, is for any reason held to be invalid or unconsti- tutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions thereof PASSED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, THIS DAY OF , 2013 SIGNED AND ATTESTED TO THIS DAY OF , 2013 JOHN INSALACO Mayor ATTEST KATHLEEN CONNELLY City Clerk APPROVED AS TO FORM: RICHARD JOEL STERN City Attorney ORDINANCE NO 1389 PAGE 5 OF 5 Am. RESOLUTION NO 13-13 A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, APPROVING THE VACATION OF THE FINAL SUBDIVISION PLAT FOR "IDAHO CREEK VILLAS - PHASE 3" , IN CASE SD-1-13, BY PATHFINDER TRF SIX LLC AND ADAMS CONSTRUCTION AND MANAGEMENT COMPANY, REPRESENTED BY BEUS GILBERT PLLC. WHEREAS, the applicants in case SD-1-13 propose to vacate and dissolve the final subdivision plat (approved by Resolution No. 05-07; recorded in Cabinet G, Slide 59, Pinal County Records) for the property presently known as "Idaho Creek Villas - Phase 3" , so that they may recombine the property into a single parcel for the purpose of constructing a different development to be called "Apache Junction Villas" ; also proposing to increase the number of housing units from 47 two- story townhome units into 26 one-story duplex rental units (52 units total) , pursuant to Arizona Revised Statutes ( "A.R. S . " ) Title 9, Chapter 4, Article 6 . 2, and pursuant to the Apache Junction City Code, Volume II, Land Development Code, Chapter 1, Zoning Ordinance, Section 1-15-9 CR-5 Multiple-Family Residence Zone, Article 1-19 Planned Development Zoning District, and in accordance with Chapter 2, Subdivision Regulations, and, WHEREAS, the property is presently legally described as Lots 1 through 47, inclusive, and Tracts A and B, of Idaho Creek Villas - Phase 3, according to the plat recorded in Cabinet G, Slide 59, records of Pinal County, Arizona; and WHEREAS, on April 16, 2013 , the Mayor and City Council of the City of Apache Junction approved planned development major amendment case PZ-2-13, Ordinance No 1389, to change the plan of development for the 3 . 99 net acres, CR-5/PD (Multi-family Residences/Townhomes by Planned Development) -zoned property upon a recommendation for approval with conditions from the Planning and Zoning Commission; and WHEREAS, also on April 16 , 2013 , the City Council held a public hearing regarding the vacation of the final subdivision plat of "Idaho Creek Villas - Phase 3" , case SD-1-13 , which was also recommended for vacation by the Planning and Zoning Commission, with conditions, and RESOLUTION NO 13-13 PAGE 1 OF 3 WHEREAS, this City Council now finds that the final subdiv- ision plat for "Idaho Creek Villas - Phase 3" (approved by Resolution No 05-07, recorded in Cabinet G, Slide 59, Pinal County Records) is not desirable or conducive to the timely development of the property, and instead desires to vacate and dissolve said final plat to make opportunity for a new multi- family rental unit development to be called "Apache Junction Villas" , in substantial compliance with A.R. S . Title 9, Chapter 4 , Article 6 2, and pursuant to the Apache Junction City Code, Volume II, Land Development Code, Chapter 1, Zoning Ordinance, Section 1-15-9 CR-5 Multiple-Family Residence Zone, Article 1-19 Planned Development Zoning District, Chapter 2 , Subdivision Regulations, and Ordinance No 1389 which approved the planned development major amendment for the property NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of Apache Junction, Arizona, that : The final subdivision plat for "Idaho Creek Villas - Phase 3" is hereby vacated and dissolved, subject to the following conditions . 1) All conditions of approval for the CR-5/PD zoned property as approved pursuant to Planned Development Major Amendment case PZ-2-13 shall govern the design and subsequent improvements for "Apache Junction Villas" . 2) The property owners shall draft and record a survey map which dissolves the former 47-unit "Idaho Creek Villas - Phase 3" subdivision plat map, by erasing all former individual property lines and redescribing the property as a single unsubdivided lot, prior to any new development on the property PASSED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, THIS DAY OF , 2013 . SIGNED AND ATTESTED TO THIS DAY OF 2013 . JOHN INSALACO Mayor RESOLUTION NO. 13-13 PAGE 2 OF 3 ATTEST• KATHLEEN CONNELLY City Clerk APPROVED AS TO FORM• RICHARD J STERN City Attorney RESOLUTION NO 13-13 PAGE 3 of 3 iv. Arl There are 2 traffic safety concerns with the proposed Apache Junction Villas development: First. (exhibit 2) There are 2 proposed access points onto Plaza and one "exit only" onto Tepee. With this design, most ALL the traffic will access onto Plaza, turn left, travel south and will incur the Superstition stop sign. Second. (exhibit 2) Persons using the proposed Adams St. exit onto Plaza will not be able to see the 30 mph traffic proceeding west on Tepee and turning left onto Plaza at the same time that the seniors will be slowly exiting onto Plaza. Neither vehicle will see each other due to a 6 foot wall and the pad at #1. This a collision danger. 4 possible solutions to the traffic safety concerns at the proposed Apache JunctionVillas development. First. Reposition all access back onto Tepee. More traffic would be likely to use Idaho and the safer traffic signal at Idaho and Superstition for their back and forth. or Second. Close the proposed Adams St. exit onto Plaza or make it an emergency exit only. Widen the proposed Apache St. "exit only" to become an entrance and exit. This would place access in two places at opposite ends of the property and not all onto Plaza. Third. Add stop signs east and west on Tepee, making it a 4 way stop, slowing traffic as it turns onto Plaza. Fourth. Conduct a traffic study during the winter season, in an attempt to place a traffic signal at Superstition and Plaza. JJ ut111IY LXLWLN, m 6' CMU PERIMETER WALL - -- 8' CYU PERIMETER WALL 25 LANDSCAPE EASEMENT 2 �i M wrvE -- -� - --- --- ----- -------------- I r P O P V O P ♦ 4 N + I � . 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K + K � ti CA b y � {CC6'C�C� � C d ttog 11t.C•n51 AC L 4 P70 p>A't 7 Q: t - Ir t {{II 4c N g S ru � QD ` iSL CJ K C2 Aft fff g rn i Q°Q A ` A fLov n '� tFLDV w w � 4 q Si CHE DRIVE ` F1 K _ j itr r �!' so RIF H N � N § d n �j q x �. > r i- ; CI J u' t10'D61 u f � > FRS Bev eK3 M .2/A1.00S > P � C o s ¢ i z E"a, ry N N r N !� _ m pp ro > ss n �� o R �p 1{ r a C ZIDW IZDas?i P s < PRELIMINARY SITE PLAN °—" — -- _• _„ IMMII�M PUBLIC HEARING /RN 1. For PROPOSED ORDINANCE NO. 1389, CASE PZ-2-13,A PLANNED DEVELOPMENT MAJOR AMENDMENT REQUEST BY PATHFINDER TRF SIX LLC AND ADAMS CONSTRUCTION AND MANAGEMENT COMPANY, REPRESENTED BY BEUS GILBERT PLLC,AMENDING THE DEVELOPMENT PLAN FOR"IDAHO CREEK VILLAS- PHASE 3". 2. Will SENIOR PLANNER RUDY ESQUIVIAS speak to the Council'? 3. Will the applicant or spokesperson please speak to the Council on this item? 4. Is there anyone from the public who wishes to speak on this item? (Are there any "Request to Speak" forms?) 5. If not, this hearing is closed. 6. Is there any discussion? 7. Call for a motion. 8. Call for a second. 9. Roll call vote. PUBLIC HEARING /RN 1. For PROPOSED ORDINANCE NO. 1389, CASE PZ-2-13,A PLANNED DEVELOPMENT MAJOR AMENDMENT REQUEST BY PATHFINDER TRF SIX LLC AND ADAMS CONSTRUCTION AND MANAGEMENT COMPANY, REPRESENTED BY BEUS GILBERT PLLC,AMENDING THE DEVELOPMENT PLAN FOR"IDAHO CREEK VILLAS- PHASE 3". 2. Will SENIOR PLANNER RUDY ESQUIVIAS speak to the Council'? 3. Will the applicant or spokesperson please speak to the Council on this item? 4. Is there anyone from the public who wishes to speak on this item? (Are there any "Request to Speak" forms?) 5. If not, this hearing is closed. 6. Is there any discussion? 7. Call for a motion. 8. Call for a second. 9. Roll call vote. .� APB11 IVC%4 +r.CiE of Apache junction z Home of the Superstition Mountains Print TO: City Manager's Office FROM: Rudy Esquivias, Senior Planner/Zoning Admin. DATE: April 16, 2013 Agenda Type • Regular Agenda Council Priority Focus Area Additional Item Outside Scope of Identified Council Priorities TITLE OF AGENDA ITEM• PROPOSED ORDINANCE NO 1389, CASE PZ-2-13, A PLANNED DEVELOPMENT MAJOR AMENDMENT REQUEST BY PATHFINDER TRF SIX LLC AND ADAMS CONSTRUCTION AND MANAGEMENT COMPANY, REPRESENTED BY BEUS GILBERT PLLC, AMENDING THE DEVELOPMENT PLAN FOR "IDAHO CREEK VILLAS - PHASE 3". ACTION REQUESTED: Recommendation for Approval DISCUSSION/ BACKGROUND INFORMATION: The CR-5/PD (Multi-family Residences/Townhomes by Planned Development) zoned property at the southeast corner of W. Tepee Street and N. Plaza Drive was zoned and platted for a 2-story, 47-unit, townhomes development which went into default and was never constructed. The new owners wish to dissolve the existing subdivision plat and amend the development plan for the property to instead construct 26 duplex rental apartments (52 total units) for seniors only, under the state's Low Income Housing Tax Credit Program FISCAL IMPACT. Budgetary Approval Not Required PTIONS/ALTERNATIVES: Zoning Ordinance Requirement RECOMMENDATION: At their meeting on March 26, 2013, by a vote of 6-0, the Planning and Zoning Commission recommended in favor of the PD amendment request with conditions, as prescribed in draft Ordinance No 1389 ATTACHMENTS. Click to download ❑ PZ-2-13 Council Cover Memo for 4-16-13 ❑ Draft Ord.1389 L] Draft Res. 13-13 ❑ PW Engineers Comments D PZ and Council Concerns ❑ New Site Plan 4-3-13 L] PZ Staff Report and Attachments p — PeAc l o • : city of Apache Junction aR P Development Services Department Date• April 4, 2013 To• Honorable Mayor and City Council Members Through George Hoffman, City Manager From• Brad Steinke, Development Services Director and Rudy Esquivias, Senior Planner/Zoning Administrator Subject April 16, 2013, Public Hearing Items PZ-2-13 (Ord #1389) and SD-1-13 (Res. #13-13), Apache Junction Villas by Adams Construction/Paul Gilbert Background Adams Construction and Management Company has applied for a Planned Development (PD) major amendment and vacation of subdivision plat to construct 26 duplex rentals (52 total units) for seniors only, on 3.99 net acres of land zoned CR-5/PD (Multi-family Residences/Townhomes by Planned Development), at the southeast corner of W Tepee Street and N Plaza Drive, under the state's Low Income Housing Tax Credit (LIHTC) Program This is the presently undeveloped property which is platted for 47 individually owned, 2-story, market- rate townhomes, called "Idaho Creek Villas — Phase 3" This new proposal would dissolve the existing subdivision plat and replace the previously approved planned development plan for a multi-family townhomes project (that went into default) with a new development plan for duplex rentals for seniors to be called "Apache Junction Villas". Planning Staff is facilitating the applicants' request for an expedited process so that they may have a final decision by the City prior the first week of May, at which time their application is due to the State for the LIHTC program Planning and Zoning Commission Recommendation Attached please find a copy of the staff report and attachments provided to the Planning and Zoning Commission at their public hearing on March 26, 2013 The P&Z Commission voted 6-0 to recommend to the City Council that they approve case PZ-2-13 with all of staff's recommended conditions. Because of the discussion and comments received at the public hearing regarding the creation of a gathering place for residents within the development and traffic issues in the neighborhood, the Commission recommended an additional condition that the developers add a second ramada along the property's west boundary as long as it does not interfere with drainage Furthermore, they recommended that. the Council direct the City Engineer to review and advise Council regarding a 3-way stop at the intersection of Tepee and Plaza—not really a zoning condition. Draft Ordinance No. 1389 (attached) reflects the Commission recommendation. The Commission also voted 6-0 to recommend to the City Council that they approve case SD-1- 13, the vacation of the final subdivision plat for Idaho Creek Villas Phase 3, subject to staff's recommended conditions. Draft Resolution No. 13-13 (attached) reflects the Commission recommendation on the plat vacation City Council Work Session of April 1, 2013• At their work session discussion on April 1, the Council seemed generally agreeable with the requests, but did express the concern that they did not think guest parking in the proposed development was adequate and that many of the residents who will live there will be of pre- retirement age and quite active. Staff acknowledged that the guest parking was less than normally required for a multi-family development, but that those adjustments seemed reasonable for a seniors-only community and going by the applicant's assertion that 62% of their residents in similar communities only have one car. Council also discussed the issue of justifying a 3-way stop at Plaza and Tepee with the Public Works Director and may, at their discretion, separately direct Mr. Pham to advise them on said issue After the Council work session, Staff corresponded with the developers and suggested a possible solution to the guest parking issue and to the Commission's usable open space issue (see e-mail dated 4-2-13) The developers would like to proceed with their plan as is, but did provide an updated site plan (dated 4-3-13) incorporating a second ramada on the west side of the property and commented that they will respond to Council's parking issue. Planning Division Recommendation Planning Staff presents Ordinance No 1389 and Resolution No 13-13, as recommended by the Planning and Zoning Commission, for Council's public hearing and final decision. Attachments - Draft Ordinance No 1389 - Draft Resolution No 13-13 - Comments from Engineering Staff regarding Plaza/Tepee issue(3-26-13 e-mail) - Post CC work session e-mail dated 4-2-13 - Updated Site Plan dated 4-3-13 - Complete copy of Staff Report provided to P&Z Commission on 3-26-13,with attachments /1 eS ORDINANCE NO. 1389 AN ORDINANCE OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, APPROVING A PLANNED DEVELOPMENT MAJOR AMENDMENT, CASE PZ-2-13, FOR A 3. 99 NET ACRES, CR- 5/PD (MULTI-FAMILY RESIDENCES/TOWNHOMES BY PLANNED DEVELOPMENT) -ZONED SUBDIVISION KNOWN AS "IDAHO CREEK VILLAS - PHASE 3", APPROVED BY ORDINANCE NO. 1155 AND LOCATED AT emN THE SOUTHEAST CORNER OF W. TEPEE STREET AND N. PLAZA DRIVE, BY AMENDING THE DEVELOPMENT PLAN FOR THE PROPERTY AND CHANGING THE NAME OF THE DEVELOPMENT TO "APACHE JUNCTION VILLAS"; REPEALING ANY CONFLICTING PROVISIONS; AND PROVIDING FOR SEVERABILITY. WHEREAS, on December 17, 1985, Ordinance No. 456 was passed and adopted by the Mayor and City Council, approving a rezoning and a planned development plan for the proposed "Quail Creek Apartments" development, to be constructed in three phases, of which Phase 1 was built; and WHEREAS, on August 6, 2002, Ordinance No. 1155 was passed and adopted by the Mayor and City Council, approving a new planned development plan for the former "Quail Creek Apartments, Phases 2 and 3" and renaming said properties, "Idaho Creek Villas - Phases 2 and 3", and WHEREAS, on May 2, 2006, Resolution Nos . 06-14 and 05-07 were passed and adopted by the Mayor and City Council, approving the preliminary and final subdivision plats, respectively, for "Idaho Creek Villas - Phases 2 and 3"; and WHEREAS, "Idaho Creek Villas - Phase 3" was never constructed and changed ownership several times over the years, and WHEREAS, on April 16, 2013, Resolution No. 13-13 was passed and adopted by the Mayor and City Council, vacating and dissolving the final subdivision plat for "Idaho Creek Villas - Phase 3", allowing for the recombination of the property into a single parcel, reflecting new ownership, and providing an opportunity for a new development to be called "Apache Junction Villas", a seniors only, rental housing development, constructed under the State' s Low Income Housing Tax Credit Program, and approving other changes pertaining to interior and exterior amenities and improvements; and ORDINANCE NO. 1389 PAGE 1 OF 5 WHEREAS, the new owners of the property, Pathfinder TRF Six LLC and Adams Construction and Management Company, represented by Beus Gilbert PLLC, desire to implement a new plan of development for the property to include• increasing the number of housing units from 47 two-story townhomes units, to 26 one-story duplex rental units (52 total units) , and reconfiguring the common areas and recreational amenities to include a clubhouse and other gathering and socializing open space areas; and WHEREAS, the new owners wish to develop the "Apache Junction Villas" under the State of Arizona' s Low Income Housing Tax Credit Program; and WHEREAS, on March 26, 2013, the Apache Junction Planning and Zoning Commission voted 6-0 to recommend approval of the planned development major amendment case PZ-2-13, subject to the submitted conceptual planned development plans and the conditions of approval prescribed herein, and WHEREAS, case PZ-2-13 is being processed concurrently with case SD-1-13, which vacates and dissolves the former final subdivision plat for "Idaho Creek Villas - Phase 3", said plat vacation also recommended for approval subject to conditions, by a 6-0 vote of the Planning and Zoning Commission, and WHEREAS, the City Council hereby determines that the proposed planned development major amendment conforms to the general criteria as specified in Section 1-15-9 CR-5 Multiple Family Residence Zone (except as otherwise conditioned herein) , and Article 1-19 Planned Development Zoning District of the City of Apache Junction Zoning Ordinance, including integration with the surrounding neighborhood, ^ adequate traffic accommodation, adequate public facilities, extension of infrastructure, and that the design and uses should result in enhancements to the social, built, and natural environments in the City NOW THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF APACHE JUNCTION, ARIZONA, AS FOLLOWS: SECTION I IN GENERAL That a planned development major amendment for the parcel of land legally described as : ORDINANCE NO 1389 PAGE 2 OF 5 ems emN, Lots 1 through 47, inclusive, and Tracts A and B, of Idaho Creek Villas - Phase 3, according to the plat recorded in Cabinet G, Slide 59, records of Pinal County, Arizon; be and hereby is approved, subject to the following conditions of approval : 1) Street improvements on Tepee Street and Plaza Drive, es including but not limited to, the extension of pavement and the provision of sidewalks, curbs, gutters, streetlights and fire hydrants, normally required for CR-5-zoned properties, shall be required as part of this planned development approval . 2) All on-site and off-site improvements (including drainage and retention structures) shall be constructed in compliance with applicable city codes, including but not limited to, the Zoning Ordinance, Engineering Guidelines, Building and Fire Safety Codes, and the Landscape and Screening Requirements, except as otherwise conditioned herein. 3) Four fire hydrants shall be located within the property, one each at the east and west ends of "Adams Street" and one each at the east and west ends of "Durr Street" . Adams and Durr are private driveways, not public streets 4) The proposed clubhouse amenity area near the east entrance shall be complemented by a neighborhood gathering amenity area to include a 12' x 12' shade pavilion, benches and ambient shade trees. Such improvements shall be shown on the final landscape plans, subject to Planning Staff review and approval 5) The Tepee Street and Plaza Drive frontages of the property shall be landscaped in accordance with the city' s Landscape and Screening Requirements. Decorative masonry walls shall also complement said street frontages, in accordance with the submitted conceptual landscape plans . The final landscape plans shall also incorporate internal landscaping, including around the retention basins, xeriscaped front yards and pedestrian walkways shaded by trees natural to the desert Six ORDINANCE NO. 1389 PAGE 3 OF 5 ON foot masonry walls shall also be required along the south and east perimeters of the property Final landscape plans are subject to Planning Staff review and approval 6) The proposed duplex units shall be constructed in accordance with the model type submitted by the applicants as part of this PD amendment request. The homes shall be designed with southwestern architectural features, shall provide ground mounted air conditioning units and architectural treatments on all four sides of the buildings so as to preclude flat or blank facades, including pop-outs and roofline and color variations to add visual interest 7) All applicable permits shall be applied for and plans shall be designed to current City codes prior to any construction on the lots . Inclusively, all applicable fees, including development fees, shall be paid at the time of permits issuance on a per-duplex building basis . 8) The final planned development plan shall reflect substantial compliance and consistency with the Planned Development concepts presented with case PZ-2-13, including the site and the conceptual landscape plans date stamped 3-21-13, incorporated by reference herein, and as otherwise specified through these conditions of approval . 9) All common areas and tracts within and immediately adjacent to the proposed development, including perimeter buffer walls and interior and exterior common area landscaping shall be owned and maintained by the management company of the proposed Apache Junction Villas . 10) Minimum setbacks and building separations specific to this Planned Development property shall be as follows. a) Front Yard (north side) - 15 feet; b) Side Yard (east side) - 15 feet, c) Street side yard (west side) - 15 feet; d) Rear yard (south side) - 35 feet; e) Minimum distance between buildings (side to side) - 10' ; ORDINANCE NO 1389 PAGE 4 OF 5 f) Minimum distance between buildings (back to back) - 12' . 11) The developers shall add a second ramada along the property' s west boundary as long as it does not interfere with drainage. SECTION II REPEALING ANY CONFLICTING PROVISIONS: eN All ordinances and parts of ordinances in conflict with the provisions of this ordinance are hereby repealed. SECTION III PROVIDING FOR SEVERABILITY: If any section, sub-section, sentence, phrase, clause or portion of this ordinance, or any part of the code adopted herein by reference, is for any reason held to be invalid or unconsti- tutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions thereof PASSED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, THIS DAY OF , 2013. SIGNED AND ATTESTED TO THIS DAY OF , 2013 JOHN INSALACO Mayor A ATTEST ems KATHLEEN CONNELLY City Clerk APPROVED AS TO FORM• RICHARD JOEL STERN City Attorney ORDINANCE NO. 1389 PAGE 5 OF 5 0.1 RESOLUTION NO. 13-13 A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, APPROVING THE VACATION OF THE FINAL SUBDIVISION PLAT FOR "IDAHO CREEK VILLAS - PHASE 3", IN CASE SD-1-13, BY PATHFINDER TRF SIX LLC AND ADAMS CONSTRUCTION AND MANAGEMENT COMPANY, REPRESENTED BY BEUS GILBERT PLLC. WHEREAS, the applicants in case SD-1-13 propose to vacate and dissolve the final subdivision plat for the property presently known as "Idaho Creek Villas - Phase 3", so that they may recombine the property into single parcel for the purpose of constructing a different development to be called "Apache Junction Villas"; also proposing to increase the number of housing units from 47 two-story townhome units into 26 one-story duplex rental units (52 units total) , pursuant to Arizona Revised Statutes ("A.R.S. ") Title 9, Chapter 4, Article 6.2, and pursuant to the Apache Junction City Code, Volume II, Land Development Code, Chapter 1, Zoning Ordinance, Section 1-15-9 CR-5 Multiple-Family Residence Zone, Article 1-19 Planned Development Zoning District, and in accordance with Chapter 2, Subdivision Regulations, and, WHEREAS, the property is presently legally described as follows: Lots 1 through 47, inclusive, and Tracts A and B, of Idaho Creek Villas - Phase 3, according to the plat recorded in Cabinet G, Slide 59, records of Pinal County, Arizona; and WHEREAS, on April 16, 2013, the Mayor and City Council of the City of Apache Junction approved planned development major amendment case PZ-2-13, Ordinance No. 1389, to change the plan of development for the 3 . 99 net acres, CR-5/PD (Multi-family Residences/Townhomes by Planned Development) -zoned property upon a recommendation for approval with conditions from the Planning and Zoning Commission; and WHEREAS, also on April 16, 2013, the City Council held a public hearing regarding the vacation of the final subdivision plat of "Idaho Creek Villas - Phase 3", case SD-1-13, which was also recommended for vacation by the Planning and Zoning Commission, with conditions; and RESOLUTION NO. 13-13 PAGE 1 OF 3 /'\ PIN WHEREAS, this City Council now finds that the final subdiv- ision plat for "Idaho Creek Villas - Phase 3" is not desirable or conducive to the timely development of the property, and instead desires to vacate and dissolve said final plat to make opportunity for a new multi-family rental unit development to be called "Apache Junction Villas", in substantial compliance with A.R. S. Title 9, Chapter 4, Article 6.2, and pursuant to the Apache Junction City Code, Volume II, Land Development Code, Chapter 1, Zoning Ordinance, Section 1-15-9 CR-5 Multiple-Family Residence Zone, Article 1-19 Planned Development Zoning District, Chapter 2, Subdivision Regulations, and Ordinance No 1389 which approved the planned development major amendment for the property. NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of Apache Junction, Arizona, that: The final subdivision plat for "Idaho Creek Villas - Phase 3" is hereby vacated and dissolved, subject to the following conditions. 1) All conditions of approval for the CR-5/PD zoned property as approved pursuant to Planned Development Major Amendment case PZ-2-13 shall govern the design and subsequent improvements for "Apache Junction Villas" . 2) The property owners shall draft and record a survey map which dissolves the former 47-unit "Idaho Creek Villas - Phase 3" subdivision plat map, by erasing all former individual property lines and redescribing the property as a single unsubdivided lot, prior to any new development on the property PASSED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, THIS DAY OF , 2013 . SIGNED AND ATTESTED TO THIS DAY OF 2013. JOHN INSALACO Mayor RESOLUTION NO. 13-13 PAGE 2 OF 3 ATTEST: KATHLEEN CONNELLY City Clerk APPROVED AS TO FORM• RICHARD J. STERN City Attorney oak RESOLUTION NO. 13-13 PAGE 3 of 3 Rudy Esquivias From: Rudy Esquivias Sent: Tuesday, March 26, 2013 10.28 AM To- 'Paul Durr' (pdurr@acmc-utah corn), Paul Gilbert (pgilbert@beusgilbert corn), Dennis Newcombe (dnewcombe@beusgilbert corn), Dave Clark(platt@infowest.com) Cc: Sam Jar:ice, Giao Pham, Emile Schmid, Brad Steinke Subject: FW. AJ Villas- PW Engineers Comments Gentlemen Please see additional comments below from our Public Work Engineers regarding the proposed AJ Villas site plan. Public Works Director Giao Pham provided the following verbal comments to me on March 25th - At this time Public Works does not have any concerns about potential increase in traffic on Plaza Drive, because of the age of the future Al Villas residents,fewer cars expected than a typical family neighborhood, and probably fewer visitors He did not express any concerns about the two proposed driveways on Plaza either - Right now a traffic signal at Superstition and Plaza is not warranted. If Mountain Health and Wellness builds out its campus as originally planned,then a traffic impact analysis and/or a warrant study will be requested by the City A warrant study could also be initiated if accidents or other traffic problems in the area increase. A significant increase in traffic or traffic-related problems would need to be observed first, perhaps over the next 6 to 12 months eitas 0& dvia3 Senior Planner/Zoning Administrator City of Apache Junction 300 E Superstition Blvd Apache Junction, AZ 85119 480-474-2645 resciu.avlas@ajjcitv.net y.aet SERVICE OVER AND ABOVE THE REST /'\N (Development Services Department office hours Monday through Thursday from 7:00am to 6:00pm, closed Fridays and Holidays.) From: Emile Schmid Sent:Thursday, March 21, 2013 5.49 PM To: Rudy Esquivias Subject: A] Villas - PW Eng Comments Rudy- This development is to provide half-street improvements along both frontages, similar to the Apache Junction Townhomes project Half street improvements are to include curb&gutter with sidewalk, pavement,&street lights. Standard Al details are to be used for driveway access to the project, minimum 30-foot width. There is an offsite flow that comes from the north side of Tepee that will need to be routed through the site, not in public right-of-way All on-site retention needs to be kept on-site, no retention basins may extend into the public right-of-way Let me know if you have comments/questions regarding the above 1 Rudy Esquivias From. Dennis Newcombe <dnewcombe@beusgilbert corn> Sent: Tuesday,April 02, 2013 5.52 PM To: Rudy Esquivias, 'Paul Durr' (pdurr@acmc-utah corn), Paul E.Gilbert, Greg Wagner (gwagner@acmc-utah.com) Cc: Brad Steinke Subject: RE P&Z and Council concerns (2) Rudy. I talked with our client and this really impacts the property (i e , the elimination of a building or 2-units) and the need to provide affordable senior housing. It is important to note that each unit will have a covered front porch which allows for neighbors to gather(i.e , neighborliness)along with two ramada areas(2' ramada stipulated by P&Z) and a clubhouse We are also working on addressing the comments from last night's City Council Study Session (i.e.. parking for visitors, etc.)and we should have some additional info. in the next week or by the latest at the City Council hearing on April l 6a' Thus.Adams would like to maintain what they currently have on their site plan with regards to the number of units(i e., 52 units) Of course we will keep you and Brad apprised As always, thank you for your continued assistance and thoughtfulness with this senior housing project— it is greatly appreciated Dennis M. Newcombe Planning Consultant BEUS GILBERT PLLC 701 North 44`h Street I Phoenix,AZ 85008 Direct 480.429.3065 I Main 480.429 3000 I Fax 480 429 3100 Email.dnewcombe@beusRilbert.com This message may contain confidential and privileged information. If it has been sent to you in error, please reply to advise the sender of the error and then immediately delete this message. From: Rudy Esquivias [maiIto:resouiviast aicity.net] Sent: Tuesday, April 02, 2013 3:57 PM To: 'Paul Durr' (pdurr(aacmc-utah.com); Dennis Newcombe, Paul E. Gilbert; Greg Wagner(gwagner@acmc-utah.com) Cc: Brad Steinke Subject: P&Z and Council concerns Gentlemen Aside from more possible stop signs,the P&Z and Council have expressed the following two main concerns with regard to Al Villas: P&Z wants—additional usable open space area where residents can gather and socialize, Council wants— additional parking for guests In an effort to try and kill two birds with one stone and more or less resolve the issues of concern, Planning staff suggests that you consider deleting building number 12 from the plan, and instead providing one central usable open space area, with a ramada, benches and a couple of barbeques; and providing an additional 5 parking spaces directly to the north side of said new central gathering area. Technically,the development will still be about 6 5 parking spaces short of the number required, but that's probably a more manageable number. Here's how I calculated the parking - Plan as is (52, 2-bedroom units)x(2 33 spaces per 2-bedroom unit)= 12146 total spaces required, 109 total spaces provided (including 2 per home and 5 at clubhouse),still leaves 12 spaces short; - Revised plan. (50,2-bedroom units)x(2 33 spaces per 2-bedroom unit)= 116:6 total spaces required, 110 total spaces provided(including 2 per home,5 at clubhouse, 5 at central open space area),still leaves 6 spaces short If this sounds acceptable to you, then please send me a revised plan as soon as possible,as my staff report to Council has to go out this Thursday. Thanks. eficis Senior Planner/Zoning Administrator City of Apache Junction 300 E Superstition Blvd Apache Junction, AZ 85119 480-474-2645 resquivias@aicity net SERVICE OVER AND ABOVE THE REST (Development Services Department office hours. Monday through Thursday from 7 00am to 6.00pm, closed Fridays and Holidays ) This t3eus Gilbert a-nail mes;age and any attachment hereto is intended oAy lot use by the addresseetsj named herein and may contain legally privileged and/or confidential information If yo.are not the intended reopientis) or die employee or agent responsible for delivery of this message to the intended recipient(s) you are herehl ooht+ed that any use dissemination distribution or copying of this e-r nail menage arsdlor any attachment hereto is strictly p oniibited If you nave received this e,nail in error please immediately notii the ser,cifh and pemai:ently aetele,he original and copy of this messiah its attachments and cry printout thenect shank you 2 ) ) 1..I 190-M1TIa tr tM•1 m - .r .rn lan- -01. opfl iocor,CA rIM�'LP IMP.t• M.O CP J. .TYo .~N 10.104 Os .---v el . 1-V tl1 v -._- O1 v tP v cm v O TO S.3T ow,C04Kr KC,IT r 10L11t[0.0.1 3 t. V[OCN RpADVAY PER 40 Dens e.�M un /!! 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REPRESENTATIVES: Paul Gilbert and Dennis Newcombe of Beus Gilbert PLLC REQUEST: Applicants request a Planned Development Major Amendment and vacation of subdivi- sion plat of an existing (but undevel- oped) subdivision presently named "Idaho Creek Villas - Phase 3" The 3 . 99 net acres property is presently zoned CR-5/PD (Multi-family Residences/Townhomes by Planned Development) , and is proposed to be renamed Apache Junction Villas . LOCATION: SE corner W Tepee St and N Plaza Dr. GENERAL PLAN/ ZONING DESIGNATION: Medium Density Residential (maximum of 6 dwelling units per acre) , the property is currently zoned (and is proposed to remain zoned) CR-5/PD and it is platted for a 47- unit, two-story townhomes, family subdivi- sion. SURROUNDING USES: North: Single-family homes (zoned GR) , South: Single-family homes (zoned GR) ; East Single-family homes (zoned GR) and Quail Creek Condos to the southeast (zoned CR-5/PD) ; and West: Single-family homes (zoned GR) . PZ-2-13/SD-1-13 (Beus Gilbert/Pathfinder/Adams) PAGE 2 OF 9 BACKGROUND The Quail Creek Condos, the subject property, and another 14- Am► acre property (at the 1100 block of N. Idaho Road) , were rezoned to CR-5/PD in the mid 1980' s for a proposed apartment development, "Quail Creek Apartments" , to be built in three phases Quail Creek Apartments was constructed as the first phase and later became Quail Creek Condos . Lack of a city sewer system and State-imposed tougher standards for septic systems hampered the development of the second (14-acres) and third (subject site) phases for many years. Then on August 6, 2002, the City Council approved Ordinance No. 1155 (Case PZ-6-01) , a Planned Development Major Amendment, establishing a development plan for the CR-5/PD-zoned, Phases 2 and 3 of the original Quail Creek development . Resolution Nos . 06-14 and 05-07, approved on May 2, 2006, approved the preliminary and final plats for Phases 2 and 3 , which were renamed "Idaho Creek Villas - Phases 2 and 3" , by Apache Junction Town Square, LLC Phase 2 was platted for 197 two- story townhomes and Phase 3 (the subject site of this request) was platted for 47 two-story townhomes . Soon after the plat approvals, the Phase 2 and Phase 3 properties changed ownership. The new owners of the properties, A J -New Arizona Ventures LLC, requested a final plat amendment for Phase 2 to reflect the following. new ownership Auk information; a new name for Phase 2, changing from "Idaho Creek Villas - Phase 2" to "The Villas at Superstition Mountain - Phase 2" , and to give Native American and local plant names to the private streets . The developers also presented new concepts for enhanced landscaping, for centrally located common area improvements and for the entry way. They also proposed multi- colored Tuscan style elevations for their townhome buildings. But no changes were proposed for the layout of the subdivision, the number of units, or for its functional elements . Some on- site and off-site infrastructure improvements were constructed. Within the last two years, Adams Construction bought the old Phase 2 property and processed a PD major amendment and re-plat for a new 88-unit subdivision called Apache Junction Townhomes, finally bringing residential family development to the property under the state' s Low Income Housing Tax Credit (LIHTC) program PZ-2-13/SD-1-13 (Seus Gilbert/Pathfinder/Adams) PAGE 3 OF 9 CURRENT PROPOSAL This is a request by Paul Gilbert and Dennis Newcombe of Beus- Gilbert PLLC, representing Pathfinder TRF Six LLC and Adams eN Construction, for a proposed Planned Development Major Amendment and vacation of subdivision plat of the existing (but undeveloped) subdivision presently named Idaho Creek Villas - Phase 3 (see Assessor Map 100-42) . The new development plan (date stamped 2-21-13) proposes to dissolve the current plat and planned development plan for 47, individually owned, 2-story townhome units and redesign the property for 26, one-story rental duplexes (52 total units) under one ownership for senior living, under the state' s LIHTC Program The proposed development will be renamed as "Apache Junction Villas" , and will remain zoned CR-5/PD (Multi-family Residences by Planned Development) . The 3 . 99-net-acres property is located at the southeast corner of N. Plaza Drive and W. Tepee Street in Apache Junction, AZ (Final County Assessor Parcels 100-42-353 through 400) . The applicants have submitted a new planned development plan for the property (see Neighborhood Meeting narrative and exhibits attached) , which proposes to slightly increase the number of units from 47 to 52 , but scales down the development from 2- story townhomes, built in pods ranging from 5 to 9 units, to 26 1-story duplex buildings. The homes are laid out in more of a single-family neighborhood style. The models offer a 2-bedroom, one-car enclosed garage, intended for senior living, very similar in look and style to what Adams did with Apache Junction Townhomes. These units however, will all be rental units, not units for sale. An office and clubhouse is also offered. PLANNING STAFF ANALYSIS AND FINDINGS Relationship to General Plan: The subject site and properties to the west, east and south are designated "MD" Medium Density Residential, maximum of 6 dwel- ling units per acre. Properties on the north side of Tepee are designated "LD" Low Density Residential for 1 25-acre minimum lots Despite the current General Plan designation, the property has been zoned for high density uses for over 25 years. Since the underlying zoning is not changing, no General Plan amendment issue exists . PZ-2-13/SD-1-13 (Beus Gilbert/Pathfinder/Adams) PAGE 4 OF 9 Zoning/Site Context. The 3. 99-net-acres property is currently zoned CR-5/PD as mentioned in the background information The site is bordered by a variety of mostly low density single-family homes (manufac- tured and conventional) . The condominium development touches the property at the southeast corner; the Husky Hollow MH Park is about 330 feet to the south of the property; and Apache Junction Townhomes is about 660 feet to the south. Similar to AJ Townhomes, these duplexes for seniors would add one more housing option to the neighborhood, offering their residents close proximity to central city services and shopping. Planned Development Request • The Planned Development (PD) plan is fairly straight forward, with not much being requested in the way of PD deviations other than: 1) a 15' front setback (25' normally required) to the backs of the homes on the north side of the property; 2) 10' (side to side) and 12' (back to back) separations between buildings (14' normally required) ; and 3) a proposed one-car garage, with an additional tandem space in the driveway (2 non- tandem spaces normally required) The underlying zoning permits 1 dwelling unit for every 2000 square feet of lot area. On a 3 . 99-net-acre property (173 , 804 square feet) , 87 units could conceivably be constructed; so the applicant's proposal to construct 52 units is well under the potential maximum. This will be an apartment development for seniors, operated under one ownership, with all of the units and the common areas maintained by a management company. Street Improvements: The developers will be responsible for improving Plaza and Tepee adjacent to their property, as well as the private internal driveways. Public street improvements typically include street widening, curbs, gutters, sidewalks, street-lights, fire hydrants, landscaping and drainage improvements One driveway is proposed on Tepee and two driveways are proposed on Plaza. The previous plan for the subdivision had one main entry/exit on Tepee. Tepee is a designated mid-section line road, while Plaza is considered a local collector. Public Input • The applicants conducted their neighborhood meeting on Wednes- day, March 13 . Please see their "Outcome of Neighborhood Meeting" summary dated March 14, and the final update dated Aook PZ-2-13/SD-1-13 (Beus Gilbert/Pathfinder/Adams) PAGE 5 OF 9 March 19 (attached) . Three people representing 2 properties attended the neighborhood meeting One neighbor had questions about the previous versus the new proposal, but did not otherwise object to the new plan. The other neighbor did not object to the development plan in general, but with regard to the two proposed driveways on Plaza, he did express concerns about the potential increase of traffic on Plaza, and at the intersection of Superstition and Plaza. This is the same neighbor who had contacted staff with these concerns prior to the P&Z work session Adams indicated they would evaluate possibly removing one of the Plaza driveways. P&Z COMMISSION WORK SESSION At their work session on March 12, the Commission raised the following questions/issues: 1) Age of residents in this "seniors only" community' 2) Will residents be allowed to have pets? 3) Only xeriscape; will there be any "green space" at all? (Suggestion was for perhaps a centrally located open space area where folks can gather, sit and chat?) 4) Distance between units at AJ Townhomes? 5) Would developer consider deleting some units to provide for a minimum 14' separation between roofs? 6) What is the minimum space required for these types of units? 7) Commissioners would like to hear comments from neighbors and other agencies as well . Responses received are as follows : 1) Pursuant to the Arizona Department of Housing Guidelines, the age of the residents will be 62 and older 2) Tenants will be allowed to have 1 domesticated cat or dog that is 50 pounds or less 3) In addition to the clubhouse, there will be an open space where tenants can gather and sit and chat. Because these units will be funded using the LIHTC through the Arizona Department of Housing and for maintenance and conservation of water, no grass will be utilized. (See revised site plan date stamped 3-21-13 , which shows a gathering space at the southeast corner of the property. ) PZ-2-13/SD-1-13 (Beus Gilbert/Pathfinder/Adams} PAGE 6 OF 9 4) The platted, eventually for sale, units at AJ Townhomes are a minimum of 15' apart (wall to wall) . 5) Based on the type of units and because they are affordable senior rentals, we find it necessary to stay at the 10' separation between buildings and 12 ' between back of units as per the Building Code The closeness also provides for a sense of community and security for the senior population that would live within Apache Junction Villas . Moreover, we are providing 330 (56, 880 square feet) total open space. 6) The CR-5 base zone requires a 14 ' separation between apart- ment buildings in a straight-zoned project . The Building Code normally requires a minimum 10 ' separation between buildings (without need for fire-rated walls) , but some developments have been allowed to have buildings as close as 6' apart, which is the old Building Code standard The 10' and 12' separations requested would be specific to this planned development property. 7) Please see the applicants' neighborhood meeting summary and the attached e-mail dated 3-20-13 for comments provided by other agency reviewers For the Commission meeting on March 26, Staff also hopes to provide comments from Public Works Engineering. PLANNING DIVISION RECOMMENDATION Staff generally supports the PD amendment and vacation of sub- division plat for the proposed "Apache Junction Villas" devel- olmok opment and offers recommended conditions of approval for both the PD amendment and the plat vacation below Please note that the Commissioners will need to make two motions to forward to the City Council, one for the PD amendment request (PZ-2-13) and one for the plat vacation request (SD-1-13) RECOMMENDED MOTION FOR PD AMENDMENT CASE PZ-2-13 I move that the Planning and Zoning Commission recommend to the Apache Junction City Council the (approval/denial) of Planned Development Major Amendment case PZ-2-13 , a request by Paul Gilbert and Dennis Newcombe of Beus-Gilbert PLLC, representing Pathfinder TRF Six LLC and Adams Construction Company, proposing a Planned Development Major Amendment to the CR-5/PD (Multiple- Family Residences/Townhomes by Planned Development) -zoned "Idaho Creek Villas - Phase 3" , proposing a new development plan to PZ-2-13/SD-1-13 (Beus Gilbert/Pathfinder/Adams) PAGE 7 OF 9 redesign the subdivided property from 47, two-story, market-rate townhome units, into 52, one-story apartment units constructed as duplexes under the state' s Low Income Housing Tax Credit Program; and to rename the development "Apache Junction Villas" , subject to the following conditions of approval . 1) Street improvements on Tepee Street and Plaza Drive, including but not limited to, the extension of pavement and the provision of sidewalks , curbs, gutters, streetlights and fire hydrants, normally required for CR-S-zoned properties, shall be required as part of this planned development approval 2) All on-site and off-site improvements (including drainage and retention structures) shall be constructed in compliance with applicable city codes, including but not limited to, the Zoning Ordinance, Engineering Guidelines, Building and Fire Safety Codes, and the Landscape and Screening Requirements, except as otherwise conditioned herein. 3) Four fire hydrants shall be located within the property, one each at the east and west ends of "Adams Street" and one each at the east and west ends of "Durr Street" . Adams and Durr are private driveways, not public streets . 4) The proposed clubhouse amenity area near the east entrance shall be complemented by a neighborhood gathering amenity area to include a 12' x 12 ' shade pavilion, benches and ambient shade trees . Such improvements shall be shown on the final landscape plans, subject to Planning Staff review and approval 5) The Tepee Street and Plaza Drive frontages of the property shall be landscaped in accordance with the city' s Landscape and Screening Requirements . Decorative masonry walls shall also complement said street frontages, in accordance with the submitted conceptual landscape plans . The final landscape plans shall also incorporate internal landscaping, including around the retention basins, xeriscaped front yards and pedestrian walkways shaded by trees natural to the desert . Six foot masonry walls shall also be required along the r OLIN PZ-2-13/SD-1-13 (Beus Gilbert/Pathfinder/Adams) PAGE 8 OF 9 south and east perimeters of the property. Final landscape plans are subject to Planning Staff review and approval 6) The proposed duplex units shall be constructed in accordance with the model type submitted by the applicants as part of this PD amendment request. The homes shall be designed with southwestern architectural features, shall provide ground mounted air conditioning units and architectural treatments on all four sides of the buildings so as to preclude flat or blank facades, Including pop-outs and roof line and color variations to add visual interest. 7) All applicable permits shall be applied for and plans shall be designed to current City codes prior to any construction on the lots Inclusively, all applicable fees, including development fees, shall be paid at the time of permits issuance on a per-duplex building basis . 8) The final planned development plan shall reflect substantial compliance and consistency with the Planned Development concepts presented with case PZ-2-13, including the site and the conceptual landscape plans date stamped 3-21-13, incorporated by reference herein, and as otherwise specified through these conditions of ^ approval 9) All common areas and tracts within and immediately adjacent to the proposed development, including perimeter buffer walls and interior and exterior common area landscaping shall be owned and maintained by the management company of the proposed Apache Junction Villas. 10) Minimum setbacks and building separations specific to this Planned Development property shall be as follows: a) Front Yard (north side) - 15 feet; b) Side Yard (east side) - 15 feet, c) Street side yard (west side) - 15 feet, d) Rear yard (south side) - 35 feet; e) Minimum distance between buildings (side to side) - 10' , PZ-2-13/SD-1-13 (Beus Gilbert/Pathfinder/Adams) PAGE 9 OF 9 f) Minimum distance between buildings (back to back) - 12' OPIN RECOMMENDED MOTION FOR VACATION OF PLAT CASE SD-1-13 I move that the Planning and Zoning Commission recommend to the Apache Junction City Council the (approval/denial) of case SD-1- 13, a request by Paul Gilbert and Dennis Newcombe of Beus- Gilbert PLLC, representing Pathfinder TRF Six LLC and Adams Construction Company, to vacate the existing subdivision plat for "Idaho Creek Villas - Phase 3" , to make way for the proposed "Apache Junction Villas" planned development approved under Case PZ-2-13, subject to the following conditions of approval. 1) All conditions of approval for the CR-5/PD zoned property as approved pursuant to Planned Development Major Amendment case PZ-2-13 shall govern the design and subsequent improvements for "Apache Junction Villas" 2) The property owners shall draft and record a survey map which dissolves the former 47-unit "Idaho Creek Villas - Phase 3" subdivision plat map, by erasing all former individual property lines and redescribing the property as a single unsubdivided lot, prior to any new development on the property. This case is tentatively scheduled for City Council work session on Monda April 1, 2013; and for public hearing by the City Council Tues April 16, T3. Prep y y squivias Senior a er/Z ing Administrator Attachments Exhibit #1 - Zoning and vicinity map for PZ-2-13 Exhibit #2 - Aerial image of site and surrounding neighborhood Exhibit #3 - Assessor's Map of current Idaho Creek Villas Phase 3 Exhibit #4 - Citizen Participation Meeting narrative with exhibits Exhibit #5 - Final Citizen Participation Meeting Report Exhibit #b - Apache Junction Villas - Proposed Project Overview Exhibit #7 - Staff and other agency review comments Exhibit #S - Proposed Site Plan for Apache Junction Villas, dated 2-21-13 Exhibit #9 - Revised Site Plan and Conceptual Landscape Plan, dated 3-21-13 PZ - 2 - 13/ SD 1 - I '5 A REQUEST TO AMEND ThE. 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' 1 , 1 r Pti.oN tciT003t000t0.+ '071:' .wpa F , ` .--..!, .. -ill* -1 p.gPC 4 A.v^ E.T.w0 FLOP •1E 'T f '. _ ifirn ..11 rr: i. 74f. r i' ',r _, IL , , . ri ,... . t .._ +-:rar* P.11 r►._ es • . _� ' .�.� 1 ) http//ajgis2Brad/default.aspx 3/6/2013 3 ) SEC. 17 SE, TN.1N RG 8E 1C2 - 4 2 4 IDAHO CREEK VILLAS PHASE 3 CAB G — SLD 057 LOCATION MAP SEE MAP 100-28 eC 9E t6E IIE IN IX IM . ■■■■/►� ) TEEPEE St `RE '�� { zz�x+c SE GC Tc�•■I��l� �.x�� / TRACT B 4°Ip S..■, ■ill l✓Ct !—1 s1■11\�1MiiiTt. y ,s■EIV041■11■CN■IN1 it iii�r,�ti■■\■■■�l� 1 5 to4 !. !! : i, x,1 TA � 8 � tns■■■■■ ■■11■■■ i ■ 5 iR � ' 1.+ 8 a M , 5 ® 14 t� SCALE, 1' = 60 Sfir,, �161i o g A0 11 pe H NORTH k 6 TRACI A 09-05-2006 D 12 s d LT VI W 2 0 0 0; .. g'REIN Pill VICINITY MAP • A w•A+co o CD i , e ?r t7t1 a9 ,R ,1 11 7 a a p ,2 LOS OUT,u IS aero,,,,,,, .„;..., ,. tl SEE MAP 100-311.111" IP 'I✓ 0 WAT A TnlS RAP IS TOR TAT PURPOSES ONLY iTNIS OTTICE V0.L M01 ASSUME L1A�IL11r TOR 26 25 RCPRESCIITATID. REAStREREMit OR ACREAGE CANCELED PARCEL 100 31 001G lltill DAIGIt1Al SURvETS OR SO TVSSIOM PLATS AREPAT OM EVIL VITM THE PTnAL COW,RCCIWTCRS Mil OTTIC{ 1"OR Cr:PRIS E II OW.441 I Or PLAT 1.111111111111111111111111k, 26 OASEIAYE AK PINAL COUNTY ASSESSOR MA( DEUS GILBERT PLLC ATTORNEYS AT LAW 701 NORTH 44TH STREET PHOENIX, ARIZONA 8500E-6504 I480$ 420.3000 FAX I480I 420 3100 WRITER S DIRECT LINE 480 429-3065 dnewcombeeabeusgilbert coin 10090-005 February 27, 2013 VIA U.S MAIL Re Neighborhood Mgeting—March 132013 Proposal. Apache Junction Villas (approx 3.99 net acres). Amendment to the Previously Approved Planned Development(PZ-6-01, Ordinance 1155) Property Location: Southeast Corner of Plaza Drive &Tepee Street, Apache Junction, Arizona A Development by Adams Construction&Management Company. Dear Neighboring Property Owner. An application for a Planned Development Amendment (the "Amendment") has been submitted to the City of Apache Junction Planning &Zoning Division (Case Number. PZ-2-13). The Amendment is being proposed to amend the previously approved Planned Development (The Villas at Superstition Mountain — Phase 3) for the property shown on the attached "location map" or more specifically the vacant approximately 3 99 net acres located at the southeast corner of Plaza Drive and Tepee Street This Amendment request proposes to slightly increase the number of residential units from 47 to 52 and reduce the building heights from 2-stones to 1-story along with adding garages (See attached "Site Plan") Our client's goal is to develop an affordable senior living rental community on the property, which will be designed and function sunlar to their project completed in Bullhead City, Arizona (See attached"Photo of then Building Elevation and Floor Plan in Bullhead City") The following web link (http IJkathenneheights.com/seniorVillas.html) will provide more information regarding their affordable senior living rental community in Bullhead City, Arizona, as well as additional photos (interior). Moreover, they are currently constructing an affordable family style community at 1170 North Idaho Road in Apache Junction. As with their 1170 North Idaho Road development, the proposed Apache Junction Villas affordable senior living rental community at the southeast corner of Plaza Drive and Tepee Street will be built utilizing funds from the Low Income Housing Tax Credit (LIHTC)program administrated by the Arizona Department of Housing With that said, the proposed Amendment will result in lower heights than the previous approval (The Villas at Superstition Mountain — Phase 3), reduced traffic, quality design, and provide for an affordable housing option for seniors. We also believe the proposed Apache Junction Villas development will fit more appropriately with the area than the previous approval Our client, Adams Construction & Management Company, looks forward to developing this vacant property and providing an asset to the area as well as homes within close pi oxunuty to services in the community To that end, we will be having a neighborhood meeting to discuss our client's proposal further Doeuma,t Number t61073 — ^ Dear Neighbor Apache Junction Villas(approx.3.99 net acres). Southeast corner of Plaza Drive&Tepee Street,Apache Junction,Arizona. Neighborhood Meeting—March 13,2013 February 27,2013 Page 2 of 2 NEIGHBORHOOD MEETING Wednesday, March 13, 2013 6.00 PM to 7.00 PM Apache Junction Parks and Recreation Multi-Generational Center Classroom B117a 1035 North Idaho Road Apache Junction,Arizona 85119 Telephone No.: (480)474-5240 Note: The Apache Junction Parks and Recreation Multi-Generational Center is identified on the attached map (See attached "Aerial Map") We invite you to attend the upcoming neighborhood meeting, but if you can not attend, please feel free to contact me, Adams Construction& Management Company's representative Dennis M Newcombe Planning Consultant Beus Gilbert PLLC 701 North 44th Street Phoenix, Arizona 85008 Phone: (480) 429-3065 E-mail dnewcombe@be gilbert corn Please be advised that public hearings before the City Planning & Zonmg Commission and City Council will be held to review this proposal in the coming months You should receive a second mailing in appi oxunately 1-2 weeks identifying the date and location of those hearings If you require additional information from the City of Apache Junction, please free free to contact the assigned City Staff person below Rudy Esquivias Senior Planner/Zoning Administrator City of Apache Junction 300 East Superstition Boulevard Apache Junction, Arizona 85119 Phone. (480) 474-2645 E-mail mgavias.gaicitx.net Finally, we look forward to positive involvement with the community and maintaining an open dialogue throughout the entire public process. Thank you for your time and consideration Dennis Al Newcombe Enclosures. Location Map,Site Plan,Photo of Building Elevation/Flooi Plan in Bullhead City,and Anal Map • i ` ' , i s '6, 4. *-4P 1 4- k* ti,, I t 15''':. . "4'4 ,- ,-* At --1- 1 -'' ',., a • _ .., , .. : ,„...,.....,.. ,, ,, ..., , ii„..,i ,-di ,•,'i;_,.;.4. . ii- ` • • 1 t a • .` PROPER]l >• * ,* � Ems', �'•, e ; ,.; w •• , ii p Ai t,,,,,,,:::;:t..,,,,,:,,„;,,,,,,, i orth I s iit:;,' ,r ! ► 4 00 + i x , •rt , m� i { ��...t, s at LOCATION MAP SOUTHEAST CORNER OF PLAZA DRIVE&TEPEE STREET,APACHE JUNCTION,ARIZONA PROPOSED APACHE JUNCTION VILLAS ) ) I .M 7111-V114A■ MI 101-1•41Y Am If',Warr .rY IdMfI-.M. a•v.+.».pJp, +W 1411-lr-41. 1006 ra Ma.tv Me.A lAiML Or fwr•r..n OW.,to i 1 1 VER V V�.t■� .V C■ V y [� tp K. II EOIS. 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NP a, , -- 4. z W UUU çtt ` A a O O.. � r +41' O 1 z f., z ifillA ��� E SGENIC.ST-__oC_ �,2 � , Z NM 1 1 15,327 q) Pinal County makes no warranty expressed or Implied,regarding the accuracy completeness or usefulness of the information provided on this map Pinal 0.5 0 0 24 0 5 Miles County disclaims any responsibility or liability for any direct or indirect damages Notes resultingfrom the use of the information represented on this This mapand map Enter Map Descriptior. represented data is not intended to be used as a survey product or official record to Pine{County THIS MAP IS NOT TO BE USED FOR NAVIGATION BEUS GILBERT i•c.x.c ATTORNEYS AT LAW 701 NORTH 44TH STREET PHOENIX ARIZONA e5000 0504 (490) 4E9 3000 fAX(4001 429 3100 WRITER'S DDtECI LINE 480-429-3065 OIN dnewcombe(abeusgilbcn win 10090-005 March 14, 2013 VIA E-MAIL& U.S.MAIL Mr Rudy Esquivias Senior Planner/Zonmg Administrator City of Apache Junction 300 E Superstition Blvd Apache Junction,AZ 85119 Re Outcome of Neighborhood Meeting—March 13, 2013. Case. PZ-2-13 Proposal. Apache Junction Villasjapprox. 3.99 net acres) Property Location Southeast Corner of Plaza Drive&Tepee Street A Development by Adams Construction & Management Company Dear Rudy We held our neighborhood meeting last night and three(3) people attended representing two(2)properties (See attached Sign-In Sheet) They were Paul Eisenmann- 1474 North Plaza Drive. (2 People) Bob Klaas— 1641 North Plaza Drive (1 Person) Paul Eisenmann had clarifying questions for us regarding the prior rezoning case that allowed for 2-story buildings, our client's current project setbacks/wall locations, and the proposed 1-story buildings He mentioned we satisfied all his questions and he was pleased that we are eliminating the 2-story buildings and are now proposing 1-story buildings Mr Eisenmann did not express any concern with the proposed use/layout as presented Bob Klaas expressed concern with the two (2) driveways proposed along Plaza Drive, in particular the one (1) driveway closest to Tepee Street He was concerned with the safety of turning movements at that particular driveway Moreover,he wants to limit the amount of traffic using Plaza Drive going south towards Superstition Blvd., which he mentioned that intersection can be difficult to make left turns or to go straight across due to the lack of a traffic signal. Howevei,he expressed some tentative support for allowing the 2"d driveway location along Plaza Drive (i e, the furthest driveway proposed south of Tepee Street) with the elimination of the other driveway We advised him we would evaluate the two (2) driveways proposed as well as eliminating one (1) of the driveways for safety, access, internal circulation, etc as well as we D vmmn Number Id19WD el eN Mr Rudy Esquivias Senioi Planner/Zoning Administrator Outcome of Neighborhood Meeting-March 13,2013 Apache Junction Villas (approx 3 99 net acres) Southeast Corner of Plaza Drive&Tepee Street. March 14,2013 Page 2 of 2 would discuss this matter further with the City Staff Aside from the Plaza Drive driveways concern, Mr Klaas did not express any concern with the proposed use, height, or general layout of the buildings as presented. If you have questions regarding this correspondence or the neighborhood meeting, please feel free to contact me. Very truly yours, i\t BEDS GILrf P 1.,/' r (A--It/ ();(__I 1 : , - i , / (i D co Planning Consultant Attachment: As stated v SIGN-IN SHEET NEIGHBORHOOD MEETING MARCH 13, 2013 LOCATION: APACHE JUNCTION PARKS AND RECREATION MULTI- GENERATIONAL CENTER(CLASSROOM B 1 1 7A). 1035 NORTH IDAHO ROAD. ^" 6:00PMTO7.00PM. A PLANNED DEVELOPMENT("PD") MAJOR AMENDMENT TO AMEND THE PREVIOUSLY APPROVED PD (IDAHO CREEK VILLAS - PHASE 3) FOR APPROXIMATELY 3 99 NET ACRES LOCATED AT THE SOUTHEAST CORNER OF PLAZA DRIVE & TEPEE STREET. THE PROPERTY IS ZONED CR-5/PD (MULTI-FAMILY HOMES WITH A PLANNED DEVELOPMENT). PROPOSAL WILL INCREASE THE NUMBER OF RESIDENTIAL UNITS FROM 47 TO 52 UNITS AND REDUCE THE BUILDING HEIGHTS FROM 2-STORIES TO 1-STORY: (CASE NUMBER: PZ-2-13). FOR ADAMS CONSTRUCTION & MANAGEMENT COMPANY. PROPOSED DEVELOPMENT: APACHE JUNCTION VILLAS (AN AFFORDABLE SENIOR LIVING RENTAL COMMUNITY). I PPo4 1,175, xigA 14&7 - A111 PL.4t zA �`Sm g6 9 t'3 6 NAME ADDRESS PHONE#OR E-MAIL 2 /3 o L i tk o, s ISLIr N . P[&2 a. t r. itfa aVt.—3?(C.3 NAME ADDRESS PHONE#OR E-MAIL 3 NAME ADDRESS PHONE#OR E-MAIL 4 NAME ADDRESS PHONE#OR E-MAIL 5 NAME ADDRESS PHONE#OR E-MAIL 6 NA'\m ADDRESS PHONE#OR E-MAIL Neigh Mtg Sign-in Sheet, March 13,2013,Apache Junction Villas—PZ-2 13 U.+'ummtj:.enba {819O5 Final Citizen Participation Report for Apache Junction Villas(approx.3 99 net acres). An Affordable Senior Living Rental Community. A Development by Adams Construction & Management Co. SUBMITTAL DATE:FEBRUARY 21,2013. Undated: March 19,2013. PURPOSE. The site is located at the southeast corner of Plaza Drive and Tepee Street (the"property") The purpose of this Final Citizen Pamcipation Report is to provide an update regarding our endeavors to inform property owners, interested parties, homeowners associations, agencies, schools and businesses in the vicinity of the site regarding our application for a Planned Development Amendment. This report will outline what we have done to ensure that those potentially affected by this application have an adequate opportunity to learn about and comment on our client's proposal CONTACT* Dennis M.Newcombe Planning Consultant Beus Gilbert PLLC 701 N.44d'Street Phoenix,AZ 85008 Direct-(480)429-3065 Fax-(480)429-3100 dnewcotnbe()beusgi lbert.com REVIEW SUBMI1TAL: Those items requested by the City for clarification have been or will be addressed. We will continue to work with the City Staff and those agencies to address any concerns,questions,etc as they may arise throughout this process em UPDATED ACTION PLAN: In order to provide effective citizen participation in conjunction with this application, the following actions were taken to provide opportunities to understand and address any real or perceived impacts this development may have on the community 1 ) Contact lists were developed for noticing within the area of the property,they are* • All homeowners associations and property owners within 300'of the property • An interested parties list 2) All persons listed on the contact lists were sent a letter descnbtng the proposal, building elevation,floor plan,site plan,and invitation to the neighborhood meeting. A copy of the letter was provided to the City for their file 01111 Final Citizen Participation Report for Apache Junction Villas(approx 3,99 net acres) An Affordable Senior Living Rental Community A Development by Adams Construction&Management Co Page 2 of • The neighborhood meeting was attended by three (3) people representing two (2) properties We provided an introduction to our client's proposal and opportunity for those.indtviduals to ask questions and state any concerns or issues they may have with the proposal A letter to the City outlying the outcome of this meeting was provided to the City along with a copy of the sign-in list 3 ) The City mailed to those persons listed on the contact lists a public hearing notice letter identifying the public hearings and their dates, times, and location for the proposed project A copy of the notice letter is in the City's file 4) Posting of the property regarding the hearing dates and location was completed 20-days in advance of the formal Planning & Zoning Commission hearing A copy of the sign posting photos and the affidavit of posting was provided to the City for their file. UPDATED SCHEDULE' 1 ) Preliminary Development Review Submittal—February 21,2013—Completed. 2 ) Application Submittal—February 21,2013—Completed 3.) Neighborhood meeting letter mailed-February 27,2013—Completed 4.) City mailed public notices regarding the public hearings—March 4,2013—Completed 5) Requued posting of the property for public hearings-March 5,2013—Completed. 6) P&Z Work Session (300 East Superstition Blvd in the Council Chambers) - March 12, 2013,7 PM—Completed 7) Neighborhood meeting- March 13,2013—Completed. 8) Submittal of Final Citizen Participation Report—March 19,2013—Completed. 9) P&Z Public Hearing (300 East Superstition Blvd in the Council Chambers)—March 26, 2013,7 PM 10)C►ty Council Work Session (300 East Superstition Blvd. in the Council Chambers) — April 1,2013,7 PM 11 )City Council Public Flaring (300 East Superstition Blvd in the Council Chambers) — April 16,2013, 7 PM ADAMS CONSTRUCTION & MANAGEMENT CO., INC. ill', 11111 161 1 F.1,t ''i>t? 41111.11h. 1 Lii1 fin 1-')hats' A A . Sc. { t<<1l����. L.111 14.j-'")li 11I11+ttc' -! I) (>>2 ll14�t 11�' 1 i� i7'i l) 1-!i Apache Junction Villas Proposed Project Overview March 7, 2013 rink. To Whom it May Concern. The Apache Junction Villas is a proposed 52 unit duplex affordable housing project for seniors to be located on the corner of Plaza Drive and Tepee Street in Apache Junction The product design will be similar to other senior projects we have developed in Utah & in Arizona To see pictures of the proposed product we developed in Bullhead City,you may go to www katherineheights.com on the Web and click on the"Villas" link Previously we have provided an exterior elevation picture along with a floor plan for the units The Villas will be duplexes with 2-Bedrooms, 1-bathrrom, 3-car oversized garage The following will be the rent configuration: - 21 Units @$635 - 16 Units @ $493 - 15 Units @ rents between the amounts listed above. Following are some of the proposed amenities for the project. - Manager living on site. - All landscaping maintenance provided - Security cameras - Manager Leasing Office - Clubhouse - Activity Director - Visiting supportive services providers We have experienced very strong demand from seniors who need affordable housing and have visited our Apache Junction Townhomes For most of them, it does not make sense to rent a 3 bedroom unit but we have already leased 6 units to seniors Sincerely, ///3/. Gregory A Wagner- President l't.th tit Atizltna t1t E �`` I1..11 NaNe.17itntit'=24 03i Sipl297780t 8ur' 1 Ci,IVA II�i'ITK' At. . ,x. 11.7rSn -. n :ei..a•:n r. Kim�rwua. 1.11111tt .t Ya....►re.r. �yN1YJ Auk Rudy Esquivias From: Rudy Esquivias Sent: Wednesday, March 20, 2013 3.45 PM To: 'Paul Durr' (pdurr@acmc-utah corn), Dave Clark(platt@infowest corn); Dennis Newcombe (dnewcombe@beusgilbert corn) Cc: Brad Steinke, Sam Jarjice;Giao Pham, Emile Schmid, Dennis Dixon;John Suniga (john.suniga@ajfire org) Subject. FW Apache Junction Villas(3) Gentlemen- Please see the comments I have received thus far on the proposed site plan for Apache Junction Villas - Sam Jarjice, Dev Services Engineer on the Private Street detail, remove the reference to "AJ-20.1 Residential Street", because although the structural may be ok,the width does not meet standard; please also provide adequate on-site retention and drainage structure details at the time of improvement plans submittal. - Dennis Dixon, Building Official: the separation distances indicated between the buildings on the plan (10' between sides of buildings and 12' between backs of buildings) comply with the Building Code,which normally calls for 5' to a property line or an assumed property line (10' separation) - Rudy Esquivias, Senior Planner please provide the percentage of open space on the net property(r e., areas not being used for buildings, private streets and driveways, and retention or drainage) - John Suniga, Deputy Fire Marshal (see John's comments below) Thanks and I hope to have some comments for you from Public Works Engineering no later than tomorrow. dtv.4 cp?ui.viab Senior Planner/Zoning Administrator City of Apache Junction 300 E Superstition Blvd. Apache Junction, AZ 85119 r\ 480-474-2645 resguivias@ajcity net SERVICE OVER AND ABOVE THE REST (Development Services Department office hours: Monday through Thursday from 7.00am to 6 OOpm, closed Fridays and Holidays ) From: John Suniga [mailto:john.suniga@aifire.orgj Sent: Wednesday, March 20, 2013 3:20 PM To: Rudy Esquivias Subject: RE: Apache Junction Villas Yes, that would be the best `• ,6 so*, of j�at0 a z'� John Suniga Deputy Fire Marshal (480) 982-4440, Cell (480) 318-2484 iohn.suniga @aifire.org New office hours Monday-Thursday, 0700-1800 begining 9/10/12 Connect With Us: _ 1 ube SHARE *• SHARE From• Rudy Esquivias [mailto:resauiviasPajcity.net] Sent: Wednesday, March 20, 2013 10:30 AM To: John Suniga Subject: RE Apache Junction Villas Thanks John For the purpose of clarity, do you mean four hydrants? One each at the east and west ends of Durr;and one each at the east and west ends of Adams? - Rudy- From: John Suniga [maiito:john.sunigaCa ajfire.org] Sent: Wednesday, March 20, 2013 10:12 AM To: Rudy Esquivias Subject: Apache Junction Villas Rudy after careful examination of fire hydrants, I would suggest locating a hydrant at both ends of Durr and Adams street, everything else seems to be in order for fire. If you have any questions please call me Thanks co.skive/7 f i John Suniga Deputy Fire Marshal (480) 982-4440, Cell (480) 318-2484 john.suniga@aifire.org New office hours Monday-Thursday, 0700-1800 begining 9/10/12 2 ) ) ro.Is at laill.v , V IIIII O V A ,,--t i�•t. t1---• TO[1f.1/a fGAM tsrrl WO Tr Ita n,T 1..■1 C.GAM 1 ViDCN 4MDVAv PER PM. Ov aD 11At[CAP 6 Mt tI 4r —� _—� D[/AII AJ-? 'tea'OVT 10. 1•' CMS 17NIN DMVNtT a �l3� .: p S 1114161W1141111111 c ins t'Os t . [ �� 1 1.•••�R 1\ tIV1\ /K17;1:11:„.MAIN:lialiii." j •11[s0y tA1..t1.0 f 1M >l1 ...N ,W,�7J4. 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" "'""' p APACHE JUNCTION VILLAS — A COAL ENGINEERS&SURVEYORS "',:,,,, APACHE JUNCTION ARIZONA - PINAL COUNTY I If!O.ICO C.C(CAR OIN,OI N M 2Q ROLL CALL VOTE NOTES: (� 0/3Y\ �r Vf ITEM # l MEETIN OF 14 u MOTION BY: SECONDED BY YES NO ABSTAINED COUNCILMEMBER WALDRON I COUNCILMEMBER EVANS J COUNCILMEMBER SERDY J COUNCILMEMBER BARKER �J COUNCILMEMBER WILSON / MAYOR INSALACO UNANIMOUS IN FAVOR OPPOSED ABSTAINED TOTAL \J R(' LL ALL VOTE 6\ _ / NOTES: yA , l) C�� U O \)„, q 0 tA\ \9\(17 ITEM # \ MEETING OF MOTION BY. )\\11j\r- , SECONDED BY bl YES NO ABSTAINED COUNCILMEMBER SERDY i COUNCILMEMBER EVANS 1.11 COUNCILMEMBER WILSON li COUNCILMEMBER WALDRON \)COUNCILMEMBER BARKER MAYOR INSALACO UNANIMOIpS IN FAVOR OPPOSED ABSTAINED TOTAL \;! p ITEM NO. 13 I MOVE THAT ORDINANCE NO 1389 BE READ BY TITLE ONLY AND THE READING OF THE ENTIRE ORDINANCE BE WAIVED. (Call upon the city clerk to read Ordinance No. 1389 by title only. Majority vote required ) I MOVE THAT ORDINANCE NO. 1389, AS READ BY THE CITY CLERK, (BE APPROVED AND ADOPTED) OR(BE DENIED). I MOVE THAT ORDINANCE NO 1389, AS READ BY THE CITY CLERK, BE APPROVED AND ADOPTED WITH THE FOLLOWING AMENDMENTS. PUBLIC HEARING 1. For PROPOSED RESOLUTION NO. 13-13, CASE SD-1-13,A REQUEST TO VACATE AND DISSOLVE THE FINAL SUBDIVISION PLAT FOR IDAHO CREEK VILLAS—PHASE 3,BY PATHFINDER TRF SIX LLC AND ADAMS CONSTRUCTION AND MANAGEMENT COMPANY,REPRESETED BY BEUS GILBERT PLLC. 2. Will SENIOR PLANNER RUDY ESQUIVIAS speak to the Council? 3. Will the applicant or spokesperson please speak to the Council on this item? 4. Is there anyone from the public who wishes to speak on this item? (Are there any "Request to Speak" forms?) 5. If not, this hearing is closed. 6. Is there any discussion? 7. Call for a motion. 8. Call for a second. 9. Roll call vote. XFN JP City of Apache Junction Home of-the Superstition Mountains 4'IZONt.' Print TO: City Manager's Office FROM• Rudy Esquivias, Senior Planner/Zoning Admin. DATE April 16, 2013 Agenda Type : Regular Agenda Council Priority Focus Area. Additional Item Outside Scope of Identified Council Priorities TITLE OF AGENDA ITEM: PROPOSED RESOLUTION NO 13-13, CASE SD-1-13, A REQUEST TO VACATE AND DISSOLVE THE FINAL SUBDIVISION PLAT FOR IDAHO CREEK VILLAS - PHASE 3, BY PATHFINDER TRF SIX LLC AND ADAMS CONSTRUCTION AND MANAGEMENT COMPANY, REPRESENTED BY BEUS GILBERT PLLC ACTION REQUESTED: Recommendation for Approval DISCUSSION / BACKGROUND INFORMATION: Resolution No 13-13 proposes to dissolve and vacate the final subdivision plat for a 47-unit, 2-story townhomes, planned development project which was never constructed The applicants propose to recombine the property into a single parcel for the purpose of developing a duplex rentals development (52 units total) for seniors, under the state's Low Income Housing Tax Credit Program, to be called Apache Junction Villas This case runs concurrent with case PZ-2-13 FISCAL IMPACT. Budgetary Approval Not Required "'OPTIONS/ALTERNATIVES: City Code Requirement RECOMMENDATION: At their meeting on March 26, 2013, by a vote of 6-0, the Planning and Zoning Commission voted in favor of the plat vacation, subject to conditions as prescribed in draft Resolution No 13-13 ATTACHMENTS: Click to download ❑ Res.No. 13-13 RESOLUTION NO. 13-13 A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, APPROVING THE VACATION OF THE FINAL SUBDIVISION PLAT FOR "IDAHO CREEK VILLAS - PHASE 3", IN CASE SD-1-13, BY PATHFINDER TRF SIX LLC AND ADAMS CONSTRUCTION AND MANAGEMENT COMPANY, REPRESENTED BY BEUS GILBERT PLLC. WHEREAS, the applicants in case SD-1-13 propose to vacate and dissolve the final subdivision plat for the property presently known as "Idaho Creek Villas - Phase 3", so that they may recombine the property into single parcel for the purpose of constructing a different development to be called "Apache Junction Villas", also proposing to increase the number of housing units from 47 two-story townhome units into 26 one-story duplex rental units (52 units total) , pursuant to Arizona Revised Statutes ("A R S ") Title 9, Chapter 4, Article 6 2, and pursuant to the Apache Junction City Code, Volume II, Land Development Code, Chapter 1, Zoning Ordinance, Section 1-15-9 CR-5 Multiple-Family Residence Zone, Article 1-19 Planned Development Zoning District, and in accordance with Chapter 2, Subdivision Regulations; and, WHEREAS, the property is presently legally described as follows : Lots 1 through 47, inclusive, and Tracts A and B, of Idaho Creek Villas - Phase 3, according to the plat recorded in Cabinet G, Slide 59, records of Pinal County, Arizona; and /'N WHEREAS, on April 16, 2013, the Mayor and City Council of the City of Apache Junction approved planned development major amendment case PZ-2-13, Ordinance No. 1389, to change the plan of development for the 3 . 99 net acres, CR-5/PD (Multi-family Residences/Townhomes by Planned Development) -zoned property upon a recommendation for approval with conditions from the Planning and Zoning Commission; and WHEREAS, also on April 16, 2013, the City Council held a public hearing regarding the vacation of the final subdivision plat of "Idaho Creek Villas - Phase 3", case SD-1-13, which was also recommended for vacation by the Planning and Zoning Commission, with conditions; and RESOLUTION NO. 13-13 PAGE 1 OF 3 WHEREAS, this City Council now finds that the final subdiv- ision plat for "Idaho Creek Villas - Phase 3" is not desirable or conducive to the timely development of the property, and instead desires to vacate and dissolve said final plat to make opportunity for a new multi-family rental unit development to be called "Apache Junction Villas", in substantial compliance with A.R. S . Title 9, Chapter 4, Article 6 . 2, and pursuant to the oak Apache Junction City Code, Volume II, Land Development Code, Chapter 1, Zoning Ordinance, Section 1-15-9 CR-5 Multiple-Family Residence Zone, Article 1-19 Planned Development Zoning District, Chapter 2, Subdivision Regulations, and Ordinance No. 1389 which approved the planned development major amendment for the property. NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of Apache Junction, Arizona, that : The final subdivision plat for "Idaho Creek Villas - Phase 3" is hereby vacated and dissolved, subject to the following conditions : 1) All conditions of approval for the CR-5/PD zoned property as approved pursuant to Planned Development Major Amendment case PZ-2-13 shall govern the design and subsequent improvements for "Apache Junction Villas" . 2) The property owners shall draft and record a survey map which dissolves the former 47-unit "Idaho Creek Villas - Phase 3" subdivision plat map, by erasing all former individual property lines and redescribing the property as a single unsubdivided lot, prior to any new development on Om lik the property. PASSED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, THIS DAY OF , 2013 . SIGNED AND ATTESTED TO THIS DAY OF , 2013. JOHN INSALACO Mayor RESOLUTION NO. 13-13 PAGE 2 OF 3 AIR. osib. ATTEST: KATHLEEN CONNELLY City Clerk /wies APPROVED AS TO FORM: RICHARD J. STERN City Attorney ommik RESOLUTION NO. 13-13 PAGE 3 of 3 ROLL CALL VOTE NOTES ;A\ ITEM # ,.` }4\v\\r') MEETING OF MOTION BY SECONDED BY iYES NO ABSTAINED COUNCILMEMBER BARKER COUNCILMEMBER WALDRON J COUNCILMEMBER WILSON I COUNCILMEMBER EVANS I COUNCILMEMBER SERDY MAYOR INSALACO UNANIMOU IN FAVOR OPPOSED ABSTAINED TOTAL AIM lk ITEM NO. 14 I MOVE THAT RESOLUTION NO. 13-13, A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, APPROVING THE VACATION OF THE FINAL SUBDIVISION PLAT FOR"IDAHO CREEK VILLAS- PHASE 3", IN CASE SD-1-13, BY PATHFINDER TRF SIX LLC AND ADAMS CONSTRUCTION AND MANAGEMENT COMPANY, REPRESENTED BY BEUS GILBERT PLLC, (BE APPROVED) OR(BE DENIED). *pACH G +Q Cit. o fA ache Junction — 2 ✓' ✓ � J Home of the Superstition Mountains orzoNp' Print TO: City Manager's Office FROM: Matt Busby, Assistant to the City Manager DATE: April 16, 2013 Agenda Type : Regular Agenda Council Priority Focus Area Additional Item Outside Scope of Identified Council Priorities TITLE OF AGENDA ITEM DIRECTION TO STAFF ON RESOLUTIONS TO BE SUBMITTED AND/OR CO-SPONSORED TO THE 2013 RESOLUTIONS COMMITTEE OF THE LEAGUE OF ARIZONA CITIES AND TOWNS. ACTION REQUESTED: Direction to Staff DISCUSSION/ BACKGROUND INFORMATION: Each year the council has the opportunity to submit resolutions to the League of Arizona Cities and Towns (the League) Resolutions Committee at the League's Annual Conference. These resolutions drive the creation of the league's legislative platform Historically the league sends out information packets in May describing the process At the April 1, 2013 work session, the council to discussed what topics they may want staff to prepare resolutions for or what topics to cosponsor Also, the council may direct staff on the process of submitting resolutions and/or cosponsoring resolutions Last year the council directed the city manager submit resolutions and/or cosponsor resolutions upon receiving authorization from the mayor on behalf of the city. The council may wish to continue or change this process FISCAL IMPACT: .•budg eta ry Approval Not Required OPTIONS/ALTERNATIVES Policy Discussion (list specific options/alternatives) RECOMMENDATION: Staff recommends that at that council direct staff that the city manager may submit resolutions and cosponsor resolutions to the League on behalf of the city with prior authorization of the mayor. ATTACHMENTS. Click to download L) 2013 final resolutions lk * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * League of Arizona Cities AND OWII 5 2013 FINAL RESOLUTIONS As adopted By the Resolutions Committee For the 2013 Municipal Policy Statement On August 28, 2012 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Resolution#1 The cities and towns of Arizona request that the Arizona Legislature demonstrate its commitment for fiscal accountability and economic development by enacting a budget that does not interfere with existing statutory formulas for the distribution of funds to local governments as well as restores funding to programs that aid local government with infrastructure and job creation. The Legislature is especially urged to discontinue diversions Om% of Highway User Revenue Fund monies to fund the operations of state agencies. Submitted by: Bullhead City, City of Kingman, Lake Havasu City,Yuma,Apache Junction, Sierra Vista ************ A. Purpose and Effect of Resolution The purpose of the resolution is to assert that the League and its members believe in fiscal accountability, money collected and designated for a specific purpose should be used for that purpose. The effect of the resolution will be to restore proper funding streams, resultmg m increased funding for an array of projects. Specifically, the Highway User Revenue Fund (HURF), State Lake Improvement Fund(SLIF), Statewide Transportation Acceleration Needs (STAN)account, the Heritage Fund, and Local Transportation Assistance Fund(LTAF)are all areas where funds have been swept,diverted or eliminated This resolution seeks to return those programs to a fully funded status With respect to HURF, funding sources include fuel taxes,motor carver fees,vehicle license taxes and motor vehicle registration fees Statutes provide a method of distributing these funds among the state, counties, and cities for the purpose of construction, improvements and maintenance of streets and roadways within their junsdictions. The State has swept portions of these revenues for several years, mainly to support DPS These sweeps affect every municipality and county m the state. Delayed mamtenance on streets has caused many streets to now need /, total replacement, at a much greater cost Arizona is no longer a place for new commerce and industry to locate because of the poor condition of transportation infrastructure In addition to the direct impact on cities' streets and roadways, this slowdown and halt of street construction and maintenance has cost jobs The Arizona chapter of the Associated General Contractors estimated in 2011 that an estimated 42,000 jobs have been lost due to the lack of highway construction This loss has had a negative impact on the economic viability of the State B. Relevance to Municipal Policy Municipalities rely on items like HURF, LTAF, SLIF and Heritage funds to help bear the costs of local projects that provide both local and statewide benefits Every municipality will benefit if funds like HURF, LTAF, SLIF and Heritage funds are allowed to distribute monies as specified in state law 1 1 With regard to HURF, the longer the attention to street maintenance is neglected,the more costly it becomes to bnng streets up to even average condition Many Arizona counties, cities, and towns experience a significant rise in population during the winter months The declining street infrastructure negatively affects the state's tourism industry and makes other warm states more attractive to these visitors C. Fiscal Impact to Cities and Towns eiN The current diversion of HURF annually costs cities and towns $36.5 million. A restoration of LTAF would provide millions in funding to municipalities outside of"Area A." D. Fiscal Impact to the State Generally there will be a negative impact to the state only to the extent that funds are not currently being distributed according to statutory formulas and are instead being diverted to the state general fund E. Contact Information Name. Toby Cotter Title. City Manager Phone. 928-763-0122 Email. tcottterAbullheadcity corn Name Connie Scoggins Title. Assistant City Attorney Phone 928-373-5055 Email. Connie.scoggins(a yumaaz gov /1 2 /ek ANN Resolution#2 Urges the Legislature to support economic development of cities and counties, and to increase access to new tools, such as the formation of Revenue Allocation Districts, which allow cities and towns to invest future revenue in economic development projects. Submitted by: City of Yuma, Lake Havasu City, City of Sierra Vista, City of Kingman, City of Bullhead City ************ A. Purpose and Effect of Resolution The purpose of this resolution is to encourage greater economic development through collaborative partnerships between cities, counties and the state By working together, a synergy can be formed that will increase the effectiveness beyond the sum of each working individually It is important that economic development continue to be a goal for the League and partnerships will help achieve that goal Large-scale economic development projects are a tremendous catalyst for job creation and economic growth in Arizona cities and towns However, in today's financial environment, financing the upfront costs of large projects, which often include substantial public components, can often be difficult, if not daunting Creating a Revenue Allocation District may help solve this dilemma by allowing anticipated revenues from a completed project to be used to finance key components of the project itself For example, if Lake Havasu City wanted to encourage redevelopment of the English Village area around the London Bridge,the city could form a Revenue Allocation Distract around the area The dollar amount of TPT and property tax collected from within the English Village district would be established as the base on the date that district was formed In future years, any increase in either of these revenue streams above the established base could be used by the district to fund public improvements within the district Most importantly,the district would have the authority to issue bonds to help finance the project and those bonds would be repaid by new revenue generated within that district B. Relevance to Municipal Policy Cities and towns dnve the economy Joint economic development efforts will strengthen the ability of all to accomplish the common goal of improving our economy Revenue Allocation Districts would give cities another option for supporting economic development projects. C. Fiscal Impact to Cities and Towns By partnering, a greater economic effect is possible for all entities involved Partnering for economic development will bring jobs, reduce unemployment, and provide new revenues for cities, counties and the state Supporting local governments' efforts to bnng busmess to Arizona 3 would allow both the state and local governments to experience increased employment and tax revenues. Revenue Allocation Districts capture only the city portion of new revenue that is generated as a result of a project being built. Other taxing jurisdictions such as schools and community colleges would not be affected Municipal taxpayers located outside the district would also be held harmless D. Fiscal Impact to the State State programs are critical in the effort to attract new business to Arizona and to assist local businesses considering expansion in Arizona versus another state. By creating and funding economic development programs to support local governmental efforts' to bring business to Arizona, both the state and local governments would experience increased employment and tax revenues Encouragmg and supporting economic development partnerships between cities and counties to bring business mto the state can increase revenues to the State No state funds would be involved in the funding of Revenue Allocation Districts because the district pertains only to the city portion of the TPT and property tax However,the state would receive increased income tax collections from the new employees that work within the distnct as well as increased corporate income tax receipts from the companies that move into the distract. E. Contact Information Name Connie Scoggins Title. Assistant City Attorney Phone. 928-373-5055 Email• conme scoggms(a yumaaz.gov Name. Charlie Cassens Title. City Manager, Lake Havasu City Phone 928-453-4141 Email cassensc@lhcaz gov PIS Resolution #3 Allow municipalities to receive credit for excess solar generation beyond that needed at publicly owned sites where the solar generation may occur,and apply that credit to power consumption at other city, town, or county sites/facilities. Submitted by: City of Sedona, City of Flagstaff, Town of Clarkdale, City of Kingman /'\ ************ A. Purpose and Effect of Resolution This will clearly provide a basis for use of solar generated power to generate power more nearly commensurate with an agency's total power consumption where the area to do so exists. This is consistent with increasing the use of alternative energy sources within the State in a sustainable way B. Relevance to Municipal Policy The reduction of municipal costs can often be secured through allowing development of alternative energy facilities on municipal properties Currently the amount of energy that can be developed for municipal use at beneficial pricing is limited to that which can be used at the facility where the energy is being generated This means that development of more energy is discouraged, even though the municipality has energy demands at locations where it may not be possible to place an energy generation facility. This resolution,by allowing the power generated at one location to be credited for other municipal locations, encourages efficient development of alternative energy sources on a municipal scale,which is likely to be more economic for the benefit received. C. Fiscal Impact to Cities and Towns Cities may be able to more economically develop alternative energy sources D. Fiscal Impact to the State None is anticipated E. Contact Information Name. Charles Mosley Title. Public Works Director/City Engineer Phone 928-204-7132 Email. cmosley( iSedonaAZ gov 5 Resolution#4 Request that A.R.S. 34-603 Cle, concerning the use of the procurement or final list for qualification based selection processes;allow the use of such final list until a contract for construction is entered into. The Agent may pursue negotiations for pre-construction services with other persons on the list provided that the agent shall not in that procurement recommence negotiations or enter into a contract for the construction or professional services covered by the final list with any person or firm on the final list with whom the agent has terminated '^ negotiations. Submitted by: City of Sedona, Town of Camp Verde, Town of Clarkdale ************ A. Purpose and Effect of Resolution In 2010 section 34-603 Cle was added to A.R.S regarding procurement of construction services using non-bid methods (alternative procurement). The impact of this addition was to require agents to restart the alternative procurement process or bid construction projects in the event that a construction price could not be negotiated The impact of the proposed change is to allow the agent to utilize another person or firm on the list m the event that a construction pnce could not be negotiated with the initially selected party The resolution prohibits reopening negotiations with a party if they have been terminated Only one party may be negotiated with at a time The current law prohibits an option that had been previously allowed,due to silence of prior legislation. The restriction imposed by the current legislation places the agent at the mercy of a contractor late into the project development process when the construction price is being negotiated The contractor may insist on unreasonably high negotiated price In this case the agent is forced to bid the project, or restart the procurement process, or accept the high price. Bidding the project may not be desirable when project familiarity is important to an agent in pursuing construction of a project(for instance business area improvement projects), and may result in loss of the ability to contain construction claims Restarting the procurement procedure may unreasonably delay the project. Accepting the high price is a disservice to the public The City of Sedona was able in 2009 to construct a project by usmg the second low proposer when it could not obtain a satisfactory pnce from the first ranked proposer. This allowed the project to successfully continue to construction, using the benefits of the Construction-Manager- at-Risk approach The first ranked proposer's price was well above the engineer's estimated price, while the second was much more in line The project was successfully completed,with return of some unneeded funds B. Relevance to Municipal Policy Alternative Delivery Methods have benefits beyond costs,however,when the process allows a contractor to attempt to push an agent to reject excessive costs,at the risk of losing these benefits for the project,the public is placed at an unfair disadvantage. Modifying the process to give the 6 agent the option to continue with the Alternative Delivery Method without excessive loss of time due to starting the procurement over again, or other disadvantages seems to be m keeping with allowing the use of Alternative Delivery Methods in the first place As a matter of public policy it does not seem that qualification based selection processes should reduce incentives for unfair pncmg The public policy concern regarding bid-shopping is dealt with by the allowing negotiations with only one proposer at a time, and prohibiting reopening closed negotiations. OIN C Fiscal Impact to Cities and Towns Cities would be more assured of being able to secure realistic pricing using Alternative Delivery Methods, from the initially selected proposer, while maintaining the benefits on appropriate projects of using these delivery methods D. Fiscal Impact to the State None anticipated E. Contact Information Name• Charles Mosley Title. Public Works Director/City Engineer Phone. 928-204-7132 Email cmoslev( sedonaaz gov 7 Resolution#5 Amend the Arizona State Statutes to require the Alternative Contribution Rate (ACR)paid by employers to the Arizona State Retirement System(ASRS)for employees who retire from an employer participating in ASRS and later return to work for an employer participating in ASRS to be applicable only to employees hired after July 1,2011. This essentially holds employers harmless for hiring decisions made prior to the passage of pension reform legislation in 2011. For hires made after July 2011, employers knew that they would be responsible for paying the ACR for employees who met the criteria. Submitted by: Town of Queen Creek, City of Apache Junction, City of Kingman ************ A. Purpose and Effect of Resolution In 2011 the Arizona State Legislature passed a comprehensive pension reform package that included the establishment of an Alternative Contnbution Rate(ACR) The ACR is to be paid by employees who retire from an employer participating in the Arizona State Retirement System (ASRS) and later return to work for an employer participating m ASRS The employer is responsible for paying the ACR As the law was passed the ACR is to be paid for employees hired both before and after the passage of the legislation This resolution would amend Arizona State Statutes to require the ACR paid to ASRS be applicable only to employees hired after July 1,2011 This essentially holds employers harmless for hinng decisions made prior to the passage of pension reform legislation in 2011. For hires made after July 2011,employers knew that they would be responsible for paying the ACR for employees who met the cntena B. Relevance to Municipal Policy This is relevant to municipal policy because it impacts local hiring decisions as well as municipal budgets Many smaller cities and towns have difficulty attracting experienced applicants to fill /'� senior positions within their organizations. Often times budget limitations prevent small cities from being able to offer competitive salary packages The solution for many cities and towns is to hire individuals who have retired from other communities This allows the municipality to hire an experienced individual at a salary the municipality can afford The pension reform package passed by the Arizona State Legislature in 2011 now requires municipalities to pay an ACR to ASRS for these types of employees This is not an expense that municipalities anticipated for employees hired before 2011 The proposed resolution does not oppose the concept of the ACR, but does make it applicable only to employees hired after July 2011 This insures that municipalities have the opportunity to be informed about the costs associated with hiring individual before making that hinng decision and holding cities and towns harmless for hiring decisions made prior to 2011. 8 C. Fiscal Impact to Cities and Towns The anticipated positive fiscal impact to cities and towns is $250,000 The total amount of ACR paid by cities and towns statewide for employees hired before July 1, 2011 is unknown For the Town of Queen Creek if this legislation is signed into law, it will translate to an annual savings of$20,000. D. Fiscal Impact to the State The estimated positive impact to the State of Arizona budget is $2 million dollars because the State and other ASRS employers will not have to pay the ACR for applicable employees. There is a potential negative actuarial impact to ASRS,but the impact is unknown without further fiscal analysis from the system. This legislation would not impact ASRS's ability to collect the ACR for all hires made after July 2011 E. Contact Information Name- Bruce Gardner Title Workforce and Technology Director Phone 480-358-3200 Email•bruce gardner(a,queencreek.org /'\ 9 Resolution#6 Urges the Legislature to amend A.R.S. §39-121.01 to place reasonable limitations on requests for public records that are overbroad or abusive. Such limitations may include the scope of requests, the time period covered in a request, and the number of requests from a single individual during a specified time period and allowing charges for requests that exceed statutorily established limitations. Submitted by: City of Yuma, Town of Oro Valley, City of Apache Junction, City of Bullhead City * * * * * * * * * * * * * * * A. Purpose and Effect of Resolution This Resolution seeks amendments to public records laws to discourage overbroad and abusive requests for public records Municipalities receive and process thousands of requests for public records each year Most of these requests are reasonable, coming from persons who may or may not make other requests but whom seek specific and limited information or specific requests from the media. Other requests require preparation of voluminous amounts of documents or materials and substantial amounts of staff time in multiple departments to locate, review, and prepare the documents for review and/or copying But other requests are overbroad, such as requests for "All documents, e-mail, memoranda, etc pertaining to the city action ......" These documents can cover many years, require production of hundreds or thousands of documents, and involve research and review by several City departments Municipalities also receive and process numerous requests for public records from only a few individuals For example, in Yuma, one individual is responsible for the following statistics. Year Number of requests 2008 114 2009 120 2010 85 2011 155 These requests, some of which require locating massive amounts of documents from across city departments in different locations, have a significant impact on city resources Such requests from one or two individuals require a disproportionate amount of city-wide staff time to locate, review, and prepare the records for exammation. Oftentimes, a requestor may never review the documents after being notified they are ready for inspection. As an example, Yuma has received 46 requests in 44 business days from a single individual, including nine filed in one day, while 25 filled requests waited to be reviewed. These overbroad and abusive requests by a few individuals abuse the nghts and pnvileges these laws were enacted to protect 10 /"\ /N Amending Title 39 to give municipalities authorization in certain instances to restrict the number or frequency of requests made by a single individual and to limit certain requests such as those with a broad scope or that cover an extensive time period will allow cities to both comply with spirit and intent of public records laws while discouraging overbroad and abusive requests B. Relevance to Municipal Policy Transparency is an essential component of a responsive representative government Cities endeavor at all times to be open, accessible and responsive to their citizens Making records available for inspection by the public and the media is important to maintaining transparency and trust in government Most citizens and the media are conscientious and purposeful in their requests However, requests by a few individuals which are overbroad or abusive and require disproportionate amounts of city-wide staff time do not further the goal of transparency. C. Fiscal Impact to Cities and Towns Cities will still respond to public records requests in the spirit of transparency and openness in government Allowing cities some relief from abusive public records requests or to identify potentially abusive practices will free staff to perform other governmental functions D. Fiscal Impact to the State There will be no fiscal impact to the State However an amendment could include public records requests of the State,which will result in savings E. Contact Information Name. Connie Scoggins Title. Assistant City Attorney Phone. (928) 373-5055 Email•Connie.ScoggmsC YumaAz gov 11 Resolution#7 This resolution requests that ARS 9-441.01 be repealed, thereby exempting cities and towns of the requirement that the local governing body adopt a resolution declaring specific portions of the jurisdiction a "housing development area,"for the purpose of assisting with the acquisition, construction or rehabilitation of housing. Submitted by: City of Sedona, Town of Clarkdale ************ A. Purpose and Effect of Resolution Per ARS 9-441 01 it is a valid public purpose of municipalities to assist in providing for the acquisition, construction or rehabilitation of housing and other facilities necessary or incidental to the housing and primarily for the use of those residing in the housing, in areas that are declared by the municipality to be housing development areas ARS 9-441 01 also requires that before exercising any of the powers conferred on municipalities by this article, and before any public moneys can be spent, the local governing body must adopt a resolution finding that a shortage of housing, or a certain type of housing, exists in a certain area of the municipality These areas must be declared to be"housing development areas," thereby designating those areas as areas where assisting in the development of housing is in the interests of the public health, safety, morals or welfare of the residents The resolution must also establish specific boundaries depicting what constitutes the housmg development area This resolution requests a repeal of ARS 9-441.01 to exempt cities and towns from having to designate certain areas as housing development areas. In many cities and towns, such a designation of an entire area of the city for housing development is impractical. Often, municipalities merely want to develop or improve individual parcels or lots throughout the city in order to provide better overall housing B. Relevance to Municipal Policy While it is critical to engage the citizens of the community in any planning around housing development or redevelopment,the requirement to adopt a map depicting an entire area as a "housing development area"could create an inaccurate impression that the city or town intends to undergo large-scale housing development projects throughout such an area. Given the concerns and stigmatization that anse as a result of following the public process to adopt such areas,this requirement may mislead residents and/or derail a process which is intended to assist the city or town with limited housing needs that are dispersed throughout the entirety of a small community The locality should be allowed to determme what methods of citizen participation and engagement would be appropriate for that community and for those areas in which housing development was deemed necessary 12 C. Fiscal Impact to Cities and Towns N/A D. Fiscal Impact to the State N/A E. Contact Information Name• Nicholas Gioello Title• Assistant to the City Manager Phone 928-203-5100 Email. NGioello(a,sedonaaz goy 13 Resolution#8 Urges the Governor and the State Legislature to develop and pass legislation that allows greater flexibility in annexing county islands. Submitted by Marana, Sierra Vista,Oro Valley, Tucson A. Purpose and Effect of Resolution Over the past 30 years,the State Legislature has made changes in annexation law in response to actions by local governments that have unintended, and often negative,consequences In 1980, the Legislature disallowed"stnp"annexation by communities wanting to annex only highly lucrative commercial properties. That same legislation also changed the law further to disallow the creation of county islands,recognizing that havmg such islands completely surrounded by an incorporated city of town is not good public policy. Other steps have been taken within state law to improve the process,but more are needed Although new county islands can no longer be created, unfortunately a number of cities and towns in Anzona still have such areas within their incorporated limits The islands are governed by the laws of their respective county, which is a branch of local government largely designed to provide rural services and a one size fits all approach to planning and growth management. Depending on the individual county/city,disparities between county and city regulations may exist, and in many cases,these services and/or enforcement differences are taking place literally across the street from areas with the same density and neighborhood type It is time to allow a city or town more flexibility to extend urban services to these islands This could include allowing a city to shnnk an island annexation area once the process has started if there is not enough interest to proceed with the entire area, removing the tie to assessed valuation in the process; allowing property owners with multiple properties within an annexation area to /1 have a vote for each ro e p p riy, requiring property owners to sign a petition to opt out of a county island annexation rather than opt in,to address those areas with high out-of-town owners, or any combination of these methods The ideas would be discussed with legislators to determine the most viable. B. Relevance to Municipal Policy Consistent service delivery to a community's residents insures that all areas of a city or town are appropnately managed Counties,by design, are funded to provide a rural level of service But such a service level within the middle of an urban area can, and has, led to problems that bleed over into incorporated cities 14 Pikk „ON C Fiscal Impact to Cities and Towns If legislation moves forward that allows greater flexibility in annexing county islands, it would be up to cities and towns themselves to determine timing on annexmg these areas if they choose. Those communities that choose to move forward will need to extend their services to newly annexed areas Those costs would be different for each community But nothing in the legislation should require a city or town to annex county islands if they feel they cannot provide services It should be noted that counties currently providing services to these islands, if annexed, would save money not doing so in the future D. Fiscal Impact to the State There is no fiscal impact to the state when it comes to which local government provides local services Minor adjustments m state-shared revenues would be made based on population changes,but it would be a reshuffling of the total allocation, not an increase in state revenues to local government. Eliminating barriers to annexation would also encourage economic development that would ultimately result in increased revenue to the state. E. Contact Information Name• Del Post.Marana Title. Deputy Town Manager Phone: 520-382-1904 Email- dpostc marana com 15 Resolution#9 Urges the Legislature to fully fund state parks and, where practical, to work in partnership with cities and towns for the operation and maintenance of Arizona State Parks (ASP) under long term leases, for a nominal amount, and to participate financially by providing for a dedicated funding mechanism to share a portion of the costs. Submitted by: City of Yuma, Town of Oro Valley, Town of Camp Verde, City of Kingman, City of Bullhead City ************ A. Purpose and Effect of Resolution When the State became unable to contmue full support of its parks, local governments and non- profit groups in Arizona stepped up to the plate and entered into short term agreements to operate and maintain the parks in or near their jurisdictions (Alamo Lake, Boyce Thompson Arboretum, Fort Verde, Homolovi, Jerome, Lost Dutchman, Lyman Lake, McFarland, Picacho Peak, Red Rock, Riordan Mansion, Roper Lake, Tombstone Courthouse, Tonto Natural Bridge, Tubac Presidio,Yuma Pnson, Yuma Quartermaster Depot) so Arizona residents and visitors alike could continue to enjoy the rich recreational experiences that state parks provide This arrangement has proven to be successful This resolution asks the State to continue and to expand this partnership with local jurisdictions on a long term basis. Making the current partnerships sustainable in the long-term and increasing the number of partnerships will make the entire park system more viable over time. Further utilization of partnerships (non-profit, public and pnvate) will necessitate financial support from local governments,non-profits, and the State This resolution will assure that State Parks remain open to the public as a recreational, PIN environmental, and cultural benefit that supports and generates tourism, and provides important revenue to not only local, but also to the regional and statewide economies In addition, the availability of the State Parks System will continue to provide a high quality of life for Arizona residents and serve as an attraction to new residents. B. Relevance to Municipal Policy State Parks are essential to the rural economies and people of Arizona, and the continued threat to their operation leaves a continued threat to the still weak local economies in rural Arizona In addition, Arizona's natural environment, including access to the environment through availability of State Parks across the state draws millions of tourists to Arizona, benefiting every entity that relies on tourism as part of its economy Increasingly, ASP is reliant on partnerships with local governments to make its state parks viable. This comes at a time when local resources are shrinking 16 ofiN C. Fiscal Impact to Cities and Towns Visitors' expenditures combined with their direct and induced impacts resulted in $21,171,627 in Federal Government taxes and $22,762,326 in state and local government taxes. The total tax impact of Arizona State Park visitors in 2007 was $43,933,953 D. Fiscal Impact to the State The economic benefit of the State Park System is statewide. Calculated at the state level for FY07, the total economic impact of Arizona State Parks (direct, indirect and induced) on the state was $266,436,582 This total state income resulted in 2,397 direct jobs and 950 indirect jobs for a total of 3,347 jobs statewide The jobs provided were generated directly, through State Parks employment,but also indirectly, for the tourism industry that is supported and enhanced by the existence of State Parks. Visitors' expenditures combined with their direct and induced impacts resulted in $21,171,627 in Federal Government taxes and $22,762,326 in state and local government taxes The total tax impact of Arizona State Park visitors in 2007 was $43,933,953. (Economic figures cited are from "The Economic Impact of Arizona State Parks 2007" study prepared by The Arizona Hospitality Research&Resource Center, Center for Business Outreach and The W A Franke College of Business,Northern Arizona University m February 2009) E. Contact Information Name. Connie Scoggms Title. Assistant City Attorney Phone. 928-373-5055 Email. Connie.scoggmsAyumaaz.gov 17 Resolution#10 Requests that A.R.S. 36-1606, concerning consumer fireworks regulation;state preemption; further regulation of fireworks by local jurisdiction, be amended to allow an incorporated city or town and a county within the unincorporated areas of the county to regulate the sale and use of permissible consumer fireworks. Submitted by: City of Prescott, Town of Prescott Valley, Town of Chino Valley, Town of Camp Verde, Town of Clarkdale, City of Sedona ************ A. Purpose and Effect of Resolution In 2010 the Arizona State Legislature lifted the statewide ban of the sale of consumer fireworks. The Legislature allowed municipalities to ban the use of consumer fireworks within incorporated limits but not the sale. This resolution seeks to enable the elected governing body of each municipality and county in Arizona to decide for their constituents whether or not to allow the sale in addition to use of consumer fireworks within their geographic boundaries(unincorporated areas m the case of counties) On May 2, 2011, a fire was started in the backyard of a home in Prescott Valley, Arizona, as a result of an unattended 11 year old child playing with a consumer firework (sparkler) Central Yavapai Fire District personnel were called to respond to the scene Upon their arrival the fire had been extinguished by the residents after burning about a tenth of an acre This incident occurred even though the Prescott Valley Town Council enacted an ordinance that banned the use of all consumer fireworks within Town limits B. Relevance to Municipal Policy In addition to the potential cost and damage of fires, HB2246 which allowed fireworks to be sold in Arizona, intruded into local control The evaluation of risk and the decision to allow consumer fireworks to be sold and used in a community is best left to the governing body of that community. This resolution does not place any restrictions or mandates on any community, rather it allows each to decide what is best C. Fiscal Impact to Cities and Towns There will a minimal loss in sales tax collection if a municipality chooses to ban the sale of consumer fireworks. The local control aspect of this resolution would allow each city and town to weigh the potential costs of damage to property and public safety response with the benefit of allowing the sale of consumer fireworks. 1 18 /'\ "I\ D. Fiscal Impact to the State The State could experience a minimal negative reduction in revenue dependent upon the number of municipalities that choose not to allow the sale of consumer fireworks E. Contact Information ON, Name. Alison Zelms Title. Deputy City Manager Phone 928-777-1220 Email• alison zelmsAprescott-az.gov 19 Resolution#11 To seek legislative actions that assist local, collaborative groups with resources and funding for planning and proactive actions to improve forest health and reduce wildfire threats, promote the economic engine of tourism dollars coming to the state, driving down the costs and human toll wildfires take as well as the cost of watershed sustainability. Submitted by: City of Flagstaff, City of Sedona, City of Scottsdale, City of Sierra Vista ************ A. Purpose and Effect of Resolution Statewide awareness and attention to the value of collaborative planning, implementation, and monitoring of our forests to improve forest health,reduce the human and economic costs from catastrophic disasters resulting in the loss of property, life and recreational destinations for our residents and tounsts who generate revenues. As we have learned from the many fires of the past decade,particularly the Rodeo-Chedeski Fire of 2002, the Schultz Fire of 2010 and the Wallow and Monument fires of 2011,there are things we must do to greatly reduce catastrophic losses from occumng wherever they strike Proactive,coordinated efforts have been studied and proven to reduce impacts from and costs of such events B. Relevance to Municipal Policy Communities across the state face increasing economic and life threats as the result of degrading, unsustainable, forest-and-range conditions. The threat is not only catastrophic wildfire that destroys the natural environment our residents enjoy for recreation,but also includes post-fire effects Loss of property, sales tax and tourism, livelihood, displacement of residents, erosion, flooding, loss of wildlife habitat, etc exists for all jurisdictions and ownerships because of the statewide impact on economic factors such as reduced State Shared Revenues Joint-action by all parties (local, county, state,and federal) is required to adequately and satisfactonly address the issue which starts with planning at the local and regional levels e'1 Community-based stakeholder groups working on landscape scale areas and focused upon appropriately-scaled treatments,using a science-based model,are critical to our success Adequate environmental analysis,transparent decision making, application of Firewise practices, and sufficiently sized and appropriate forest treatments must be planned for. Selective thinning, debris disposal,prescribed fire, and biomass utilization, are crucial to the future of our State's forests and rangelands, communities, and our corporate well-being C. Fiscal Impact to Cities and Towns The negative economic impact of such events is beyond the capacity of any single community to bear The costs of the past catastrophic fires to each area of the state rose to the millions of dollars levels 20 Aigik D. Fiscal Impact to the State The economic impact of such events that have already occurred is in the millions of dollars and it would be economically sound for the state to appropriate planning funds for forest health. The Federal government has identified four of northern Arizona's forests to be part of the 4FRI Initiative with federal funds appropriated to that effort as a pilot program for the nation. E. Contact Information Name. Jerene Watson, Title Deputy City Manager, Phone. 928-213-2073, Email jerenewatsonflagstaffaz.gov Name. Paul Summerfelt Title. Wildland Fire Manager Phone. 928-213-2509 Email• psummerfeWflagstaffaz gov 21 oamik Resolution#12 Urges the Governor and the State Legislature to develop and pass legislation that supports efforts to reduce the shortage of physicians,physician assistants and nurse practitioners in the State of Arizona. The League encourages the Legislature to consider: expanding the level of Graduate Medical Education (GME)funding; expanding medical school capacity within the state universities;addressing issues affecting the attraction and retention of physicians, physician assistants and nurse practitioners from out-of-state;reducing obstacles to medical (� practice in Arizona;and addressing any other major issues that affect a health care-provider's decision to locate or remain in Arizona to practice. Submitted by: City of Sierra Vista, City of Bisbee, City of Yuma, Town of Marana, City of Douglas, City of Flagstaff, Town of Clarkdale. ************************* A. Purpose and Effect of Resolution Part II of the 2005 Arizona Physician Workforce Study, conducted by specialists from the University of Arizona and Arizona State University, identified that since 1992 to 2004, Arizona's physician supply is not keeping up with its population growth The situation has not gotten any better Anzona has 219 physicians per 100,000 population,well below the national average of 293 per 100,000 Rural communities in the state are affected by the shortage even more,with one county at under 60 physicians per 100,000 Specialty physicians are particularly difficult to recruit and retain Bywayof example,the Cityof Sierra Vista's regional hospital is P � g P now the only location in all of Cochise County in which a woman can deliver a baby outside of a setting in which emergency services are available In addition, as the Baby Boomer population ages, more of the older doctors in rural communities will retire,potentially exacerbating the situation. Since approximately 60%of physicians who complete their training in Arizona teachmg eiN hospitals remain to practice within the state, enhancing the Graduate Medical Education(GME) program is a critical component to addressing this shortfall, and has been identified by previous gubernatonal task forces Also recommended were efforts to reduce obstacles to medical practice in Arizona Recruitment and retention of health care providers is hampered throughout the state by higher professional liability premiums as compared to other states, and this is certainly an obstacle needing attention Recent actions to reduce funding to the State's Medicaid program will only exacerbate the issue statewide. Now,more than ever, action is needed to retain existing health care providers, and insure Arizona is a desirable place to practice for others. B. Relevance to Municipal Policy Health care is a key component of the overall quality of life for any community. It is an attraction and retention component for both business and military activities,both of which are the backbone of the state's economy An adequate supply of health care providers is the foundation of quality healthcare, and although most bamers to recruitment and retention are 22 beyond the direct control of local government, the health of our citizens should be a strong consideration for local legislative input and advocacy The National League of Cities has incorporated citizen health in its overall federal legislative platform by developing and advocating for health programs for children and youth. C. Fiscal Impact to Cities and Towns There should be no negative fiscal impact on Cities and Towns To the contrary,not only will there be an intnnsic gain to Cities and Towns in overall quality of life of their residents if accessibility to health care is improved,but all communities in the state can use improved health care as an economic development tool in the future. D. Fiscal Impact to the State There are some solutions, such as investing in the graduate medical program,which will require additional investment by the state in medical education However, some recommendations can be implemented with little to no effect on state finances But like the cities and towns, improvement in access to health care results in an improvement in the ability of the State to attract corporations who value health care access as a major factor in relocation to Arizona In addition,more health care providers in the rural areas of the state will reduce the number of tnps on already overcrowded roadways those residents from those areas make to the Phoenix or Tucson metropolitan areas to seek treatment. E. Contact Information Name• Mary Jacobs Title Assistant City Manager Phone. 520-458-3315 Email mary jacobsasierravistaaz gov 23 Resolution#13 Urges the Governor and the State Legislature to develop and pass legislation or engage in other activities that supports and advocates for resources to improve Arizona's ports of entry with Mexico and related infrastructure, and will enhance international trade and improve the global competitiveness for Arizona with Mexico. Submitted by: City of Sierra Vista,City of Douglas, City of Bisbee ************ A. Purpose and Effect of Resolution Mexico is Arizona's top tradmg partner. Our shared border is the gateway for$26 billion worth of imports and exports and 44 million people(crossmgs) each year Mexican visitors spend approximately$7 3 million each day in Arizona,providing an annual impact of$2 3 billion Trade with Mexico supports six million jobs in the U S and tens of thousands jobs m Arizona In addition, Mexico is now the third-ranked commercial partner of the U S and the second largest market for U S exports Despite this wealth of opportunity, recent studies show that competing border states such as Texas are far outpacing Arizona when it comes to developing trade relations with Mexico While Arizona exports to Mexico totaled about$5.7 billion in 2011, in Texas the total was $87 billion Mexico is the 13th largest economy m the world,and in 2010,Mexico invested an unprecedented five percent of its Gross Domestic Product(GDP)in infrastructure. Arizona's ports of entry face significant challenges, including aging infrastructure and an often inadequate number of customs and border protection agents needed to staff them. A heavy focus on security has impacted the tourism industry by diverting investments from needed improvements and leaving a multibillion dollar deficit in border infrastructure For example, while investments of$200 million into the expansion to the Nogales port of entry are 0•\ progressing,no funding is allocated at this time (pending completion of appropriate studies and reviews)toward improving Arizona State Route 189, which connects the Mariposa Land Port of Entry to I-19 The U S General Services Administration(GSA)describes the Mariposa Land Port of Entry as" one of the United States' busiest land ports...serving as the main entry point for fresh produce entering from Mexico " With 23 million northbound visitor border crossings and 373,000 northbound truck crossings, long waits at the border and congestion north of our ports of entry suppress economic development In addition,greater emphasis is needed to upgrading southbound passenger vehicle and pedestrian crossings And with significant public safety concerns arising from the 602 train crossings annually,there is clearly a need to develop an alternative to Arizona's sole rail port of entry in Nogales in order to respond to increasing manufacturing and sea port expansions in Mexico According to the Arizona State University North American Center for Transborder Studies,needed enhancements include staffing,technology, infrastructure and communications. 24 Through the League of Arizona Cities and Towns,Arizona's cities and towns should unite in support of legislation or other policies that will enhance international trade and improve the global competitiveness for Arizona with Mexico,which is the 13th largest economy in the world and the State's number one trading partner B. Relevance to Municipal Policy The vast majority of the economic benefit generated by trade passing through Arizona's ports of entry is realized within the State's cities and towns. For example,nearly half(43%)of all of the Winter produce consumed in the United States comes through the Nogales port of entry Along with produce,which makes up 28 percent of Arizona imports from Mexico,other major commodities include electrical machinery and equipment(18%); machinery and mechanisms (12%); edible fruits and nuts (11%); vehicles(6%); and optical,photographic and cmemagraphic equipment(4%) The logistics centers,warehousing and distribution facilities, and value-added manufacturing facilities for these commodities are located primarily within the State's cities and towns, along with the associated sustainable wage jobs that are created as a result of this economic activity The economic multiplier effect that these jobs create adds to the prosperity in these communities and enhances tax revenue at a time when every dollar of local revenue is even more precious to cities and towns Enhancing trade opportunities with Mexico will only further stimulate the economies in Arizona's cities and towns C. Fiscal Impact to Cities and Towns As described above, enhancing international trade and improving the global competitiveness for Arizona with Mexico will have a positive fiscal impact to cities and towns D. Fiscal Impact to the State ., Similarly, supporting the requested legislation and policies will have a positive fiscal impact to the State and will further diversify our economic base Failure to do so will sustain the advantage that other border states currently enjoy over Arizona. E. Contact Information Name. Mary Jacobs Title Assistant City Manager Phone 520-458-3315 Email• mary jacobs@,sierravistaaz.gov 25 Resolution#14 Urges the Governor and the State Legislature to develop and pass legislation that supports the long-term retention of Arizona's military installations, and provides opportunities to use the synergies connected to the military operations in the attraction of new or expanded governmental and non-governmental missions or businesses. Submitted by: City of Sierra Vista, City of Bisbee,City of Peoria, City of Yuma, Town of Marana, City of Flagstaff, Town of Clarkdale ************ A. Purpose and Effect of Resolution Arizona's military sector is an essential component of the state economy, and most local economies within the state. There are five major military installations in Arizona,plus four principal National Guard operations According to a 2008 report by The Maguire Group, commissioned by the Arizona Department of Commerce at the time, it is conservatively estimated that this sector produces over 96,000 direct, indirect and induced jobs in the state,with over$9 1 billion in economic impact. The Maguire report further quantified the amount of revenue Arizona's military installations contribute directly to state and local governments at just over$400 million annually, split nearly evenly between the two. In general,jobs connected to the military are especially valuable to the Arizona economy because they are largely unaffected by routine economic cycles,which means revenues associated with their presence are more stable The Maguire report noted"Arizona would do well to guard this economic asset and preserve its viability" It further stated"Maintaining these operations and the jobs and economic output they support should be a priority of state and local government." Support from Arizona's local governments, through the League of Arizona Cities and Towns, for legislation that could enhance military effectiveness or protect against efforts to erode military missions is critical m the state's long term success retaining Luke AFB,Davis-Monthan AFB, Fort Huachuca,Marine Corp Air Station Yuma and the Yuma Army Proving Ground Arizona's cities and towns must be unified in our support for the military,working together to identify opportunities to demonstrate that support through such thmgs as encouraging officials from state and local government to elevate needs identified by military installations for legislative action; supporting the continued activity and existence of the Governor's Military Affairs Commission; supporting funding for economic development efforts at the state level to attract new/expanded military and military-connected missions and businesses, encouraging the use and continued funding of the Military Installation Funds (MIF)to help mitigate encroachment; and supporting legislative proposals regarding state land transfers to reduce potential encroachment around military installations 26 B. Relevance to Municipal Policy At a time in which every dollar of local revenue is even more precious to cities and towns,we must guard against inadvertent or blatant measures that could jeopardize existing military installations and the over$200 million it directly contributes to local government. Encroachment is a major issue across the state, and is not only associated with new subdivisions Water use, electromagnetic interference, lighting, airspace and other issues can ultimately affect military missions, or could result in the state's five major bases not being considered for realigned missions in the future. The Maguire study excluded military-related businesses such as Raytheon,Boeing and those associated with the redeveloped Williams Center in Gilbert, which take advantage of synergies with the state's military community but separately add hundreds of millions more in economic impact to the state and local economies But if the military missions are not retained,then opportunities to grow or expand these types of businesses, and the resultmg impact on the state and local economy, could be missed C. Fiscal Impact to Cities and Towns Failure to protect such a valuable asset to the state will have a direct and potentially devastating effect on local government The military industry directly contributes approximately $200 million in tax revenues annually to local government alone D. Fiscal Impact to the State Similarly,Arizona's military installations contribute about$200 million in revenue annually to the state government Any loss of missions could erode that revenue, as well as impact future expansion opportunities for both military and non-military missions E. Contact Information Name. Mary Jacobs Title. Assistant City Manager Phone 520-458-3315 Email mary jacobs(a,sierravistaaz gov 27 Resolution#15 Urges the State Legislature to support implementing a pilot program to restrict trucks to the two right-most lanes when traveling on Arizona highways in urban areas with three or more lanes in each direction. Submitted by: City of Apache Junction and City of Douglas ************ A. Purpose and Effect of Resolution The purpose of this resolution is to improve traffic mobility, improve safety and facilitate the flow of goods on freeways in Arizona's busy urban areas. An initial step is to implement a pilot program to determine and compare the feasibility, impacts,and effectiveness of restricting trucks to operating only in certain lanes on highways in urban areas that have three or more lanes in each direction,which have a moderate or high level of truck traffic, and do not have left hand exits. The lane restrictions would apply to"trucks"as defined by Anzona State law Trucks would be restncted to the two right-most lanes, leaving one lane for truck-free operation; assuring that trucks will always have access to at least two lanes Demand for trucking services continues to increase According to statistics available from the Bureau of Transportation Statistics(BTS)trucking accounts for an estimated 70% of the total value, 60%of the weight, and 34% of the ton-miles of freight moved in the U.S (Bureau of Transportation Statistics,2006) In addition,between 1980 and 2020, truck travel is predicted to increase by over 90%while lane-miles of public roads will increase by only 5% (FHWA,2006). This increase will have significant negative influences on traffic congestion and safety A truck lane restriction strategy is used in many states nationwide as a way to address some of these impacts With regard to improving safety and mobility,here are several safety benefits of truck lane restriction. • Prevents "No-Zone" Wrap, Tractor trailer's on two (2) sides of passenger cars at same time • Positions largest vehicles out of the highest speed lanes • Reduces the frequency of passenger vehicles being "boxed-in"by large trucks • Reduces evasive truck maneuvers to the nght,or into the trucker's "blind" side • Provides additional spacing from life-saving median bamer systems • Provides additional truck clearance from opposing direction traffic • Improves visibility and clearance for disabled vehicles in or along median shoulders By improving traffic mobility,the flow of transporting goods through the State positively impacts economic development The Freight Industry has welcomed lane restrictions in other 28 states because passenger vehicles are able to stay in the fast lanes,which gives more mobility for the trucks in the slower lanes Trucks then reach their destinations in a timelier manner. B. Relevance to Municipal Policy Anzona residents directly benefit from improved traffic operations and improved safety on freeways in Anzona's busy urban areas In addition, by improving the flow of transporting goods and services in Arizona, economic development of the State,cities and towns could also increase C. Fiscal Impact to Cities and Towns As the State of Arizona is able to reap the positive economic effects of improved traffic flow which in turn improves the efficient movement of goods thru the State,this will positively impact cities and towns as well. D. Fiscal Impact to the State Positive fiscal impact to the State. Whereas large metropolitan areas(e g North Texas)that are in direct competition with the Sun Corridor have successfully implemented `Goods Movement' oriented traffic restrictions to facilitate enhanced traffic flow have experienced positive economic development effects,the City of Apache Junction and the City of Douglas urge implementation within Arizona so that we also experience positive economic effects. Negative fiscal impact to the State include Costs associated with developing and implementing a pilot program, which would include conducting a study before and after restrictions are implemented If the new restrictions were put in place permanently there are costs associated with selecting,designing, implementation administration, advertising, enforcing, and monitoring of the truck lane restrictions E. Contact Information Name. George Hoffman Title City Manager Phone. 480-474-5066 E-mail ghoffman@ajcity.net 29 Resolution#16 Amend Arizona Revised Statutes Title 13 (Criminal Code) and amend Title 8 (Children) to include criminal damage by graffiti to ensure that crimes of graffiti are treated more seriously. Submitted by: City of Yuma, City of Sierra Vista * * * * * * * * * * * * * * * A. Purpose and Effect of Resolution Graffiti is a continuing and fast growing problem for cities and towns The level of punishment for individuals committing illegal acts of graffiti is a difficult and complex issue. Abatement of graffiti and apprehension and prosecution of the perpetrator is costly to cities and these costs are seldom if ever recovered Anzona statutes allow prosecution of graffiti under the criminal code as criminal damage Because graffiti is such an immediate and growing problem on both public and private property, it needs to be addressed in statutes setting forth stricter penalties and full restitution of all economic loss to the victim Economic loss includes all reasonable costs of repair by municipalities, including but not limited to, materials, labor and equipment As it stands now, some courts have been reluctant to severely punish offenders, or order restitution for economic loss, especially where juveniles are involved A community service component should also be added to the penalty where available. B. Relevance to Municipal Policy The physical appearance of communities is a source of pride for Arizona cities It is one of the factors that attract people to visit or relocate into an area While graffiti was once limited to older and deteriorating communities or facilities, it has become prevalent in all areas of cities, regardless of age, appearance, or use. Despite the penalties for selling instruments of graffiti to minors enacted in the last few years, the numbers of incidents and the extent of damages have continued to increase. Stiffer penalties are needed to deter the rising tide of this vandalism ^ C. Fiscal Impact to Cities and Towns Graffiti abatement in this fiscal year has so far cost the City of Yuma $117,645 00, despite a policy to aggressively pursue restitution from the courts The costs to Yuma are high; therefore, it would follow that statewide costs may be in the millions of dollars. Increasing the penalties for criminal damage may deter graffiti vandals, and reduce the number of incidents and the extent of damages, thereby reducing costs of abatement Any additional revenue generated from the stronger penalties could be directed to reduce the costs to cities for abatement Also, if violators are required to perform community service, they would be able to witness the consequences their actions have on the community. D Fiscal Impact to the State Because graffiti may also occur on state owned properties, abatement costs to the state could be reduced. 30 /n E. Contact Information Name Connie Scoggins Title Assistant City Attorney Phone (928) 373-5055 Email. Connie Scoggins(a,YumaAz.gov /1 31 Resolution#17 Urges the Legislature to amend A.R.S §42-5010, as enacted in SB1442 last session, so that state shared revenues to cities and towns are distributed prior to the recapture of construction sales tax to be used for funding infrastructure projects. Further, urges the Legislature to find additional mechanisms for funding infrastructure that is necessary for economic development projects that are beneficial to the entire state. onis Submitted by: City of Chandler, City of Peoria ************ A. Purpose and Effect of Resolution When manufacturing facilities locate in a municipality, there are often infrastructure improvements needed to support the project If these are incremental improvements, the host municipality is able to fund them through its regular capital improvement program without over burdening their ratepayers However, large manufactunng projects, such as the construction of the $5 billion Intel Fab 42, require significant industrial infrastructure That project alone will require in excess of $200 million in water and wastewater improvements The magnitude of costs such as these makes it impossible for the host city to fund the infrastructure by itself and requiring the company to do so places this state at a competitive disadvantage. Last session, SB 1442 was introduced in an effort to provide a mechanism for the state to help fund these infrastructure needs. It was intended to allow the construction sales tax to be recaptured and used to pay for any water,wastewater or transportation projects needed to support a manufacturing facility that met certain capital investment requirements eiN Unfortunately, the bill was amended on the last day of the session and the result was a negative impact on state shared revenues The intent of this resolution is to change the statute so that the funds used to pay for infrastructure come from the state's portion of sales tax Additionally, SB 1442, as originally drafted, would have been only a partial solution to the problem of infrastructure funding. Other mechanisms should also be explored in order to address this problem more comprehensively. B. Relevance to Municipal Policy Cities are already responsible for the majonty of the costs of infrastructure related to economic development and should not have to also contribute through a loss of shared revenues The intent of SB1442 was to create a mechanism for the State to participate in funding the infrastructure that is necessary to attract and retain these manufacturing facilities and the jobs they create 32 C. Fiscal Impact to Cities and Towns The total loss of cities' shared revenue attnbuted to SB 1442 is approximately $2.5 million. However, if an equitable solution cannot be developed, our inability to continue to attract these businesses will also have a long term negative impact on economic development and the increase in shared revenues attributable to these projects euN D. Fiscal Impact to the State If the distribution formula of cities' state shared sales tax is restored, the state will lose the approximately $2 5 million in construction sales tax monies that would be recaptured to fund the cost of infrastructure under the provisions of SB 1442 Again, if a solution cannot be agreed upon and cities are not able to fund the infrastructure necessary for these businesses, the state nsks losing the future economic activity created by new or expanded manufacturing facilities. E. Contact Information Name Patnce Kraus Title Intergovernmental Affairs Coordinator Phone. 480-782-2215 Email patrice kraus@chandleraz gov 33 League Staff Resolution#1 The League of Arizona Cities and Towns urges the Legislature to repeal HB 2826, (consolidated election dates,political subdivisions). Submitted by: League Staff ************ A. Purpose and Effect of Resolution HB 2826 (Laws 2012, Chapter 353)requires that cities and towns hold all candidate elections in the fall election cycle of even-numbered years In addition to the usurpation of local election authonty,there are multiple technical issues associated with implementation of this law-the length of terms for incumbent councilmembers,alternative expenditure limitation renewal elections and municipal incorporation elections Additionally,there is no universal empirical evidence that this change will reduce the cost of elections or increase voter turnout. Although this resolution would empower League staff to pursue needed changes to address significant shortcomings of the new statute, the most efficient route would be to simply repeal the statute. B. Relevance to Municipal Policy This issue is fundamentally relevant as elections are a foundational part of our system of government C. Fiscal Impact to Cities and Towns Although many of the fiscal impacts of this bill cannot be calculated at this time, there could be significant problems for local budgets if election law related to the home rule option isn't changed D. Fiscal Impact to the State euN Not applicable E. Contact Information Name Tom Belshe Title Deputy Director Phone. 602-258-5786 Email tbelsheazleague.org 34 League Staff Resolution#2 The League and its members support meaningful and effective regulatory reform efforts. The League will oppose any proposal that does not promote greater efficiency, effect significant cost savings, or improve existing regulatory frameworks for the mutual benefit of stakeholders. Furthermore, the League shall work to enact changes to SB 1598(Laws 2011, Chapter 312)that enable the law to serve its intended function of improving the licensing and permitting process. Submitted by: League Staff ************ A. Purpose and Effect of Resolution The purpose of the resolution is to express the League's commitment to working with the Legislature to• 1) enact legislation that respects municipal autonomy; and 2)partner with cities and towns to create an attractive business climate for new and existing businesses. The effect of the resolution would be to empower the legislative staff of the League to work with interested parties on mutually beneficial changes to existing laws while exploring new opportunities for improvement of regulatory frameworks. Specific goals include. preservation of local authority, opposition to state mandates, encouragement of municipal flexibility and timeliness; and avoidance of additional bureaucracy and paperwork B. Relevance to Municipal Policy This issue is fundamentally relevant as licensing and permitting is the pnmary way in which municipalities interact with the businesses in their community Regulatory design represents a core function of municipal governance,to the extent it operates to promote the safety and welfare of city residents C. Fiscal Impact to Cities and Towns Enacting changes to SB 1598 will likely lead to a positive fiscal impact, resulting from the increased clarity and paperwork reduction those changes will bring Additionally,there is the potential for a positive fiscal impact from increased business activity as a result of reforms D. Fiscal Impact to the State Increased business activity would benefit the state because of increased sales and income tax collections E. Contact Information Name Rene Guillen Title. Legislative Associate Phone 602-258-5786 Email. rguillenAazleague org 35 League Staff Resolution#3 A RESOLUTION OF THE LEAGUE OF ARIZONA CITIES AND TOWNS CALLING UPON THE ARIZONA LEGISLATURE TO RESPECT THE AUTHORITY OF CITIES AND TOWNS TO GOVERN THEIR COMMUNITIES FREE FROM LEGISLATIVE INTERFERENCE AND TO REJECT LEGISLATION THAT CONFLICTS WITH CHARTER PROVISIONS OF ARIZONA'S CHARTER CITIES WHEREAS,the League of Arizona Cities and Towns is concerned about the extent to which Arizona's 50th Legislature considered legislation to micromanage local government, enact decisions best made at the local level and impose one-size-fits all mandates on municipalities, and WHEREAS,the League further shares the conservative belief that the most effective,responsible and responsive government is government closest to thepeople, and WHEREAS, the Arizona Constitution specifically provides that any city,"may frame a charter for its own government" [emphasis added], and WHEREAS, once a city has successfully completed the city charter process,the charter becomes the organic law of the city, and WHEREAS, charter cities draw their power from their citizens, are governed by their charters, and do not require legislative authonty from the State to exercise power, and WHEREAS,the provisions of the charter, as the organic law of the city, supersede all laws of the State in conflict with the charter provisions, insofar as such laws relate to purely municipal affairs, and WHEREAS,the Arizona Constitution thus establishes a home rule mechanism to render charter cities independent of the Legislature with respect to matters of local concern; and WHEREAS, the Anzona Supreme Court recently affirmed, in Tucson v. Arizona,that provisions of a city's charter supersede conflicting statutes with respect to matters of local concern, and WHEREAS, all municipalities are no less affected by the imposition of burdensome mandates by the State than is the State by the imposition of similar mandates by the Federal government NOW, THEREFORE, BE IT RESOLVED,that the League of Arizona Cities and Towns calls upon the Anzona's 51 st Legislature to affirmatively reject,oppose and renounce legislative proposals that diminish local authority, address matters of purely local concern, and conflict with the organic law of Arizona's charter cities 36 League of Arizona Cities & Towns Revised Summary of Resolution Subcommittee Meeting Recommendations Subcommittee No. Summary Sponsor Co-Sponsor Recommendation 1 Keep local funding formulas intact (A merger of original Resolutions 1 Bullhead Kingman, Lake Havasu Recommend with and 11 ) City City Amendments Support economic development tools. (A merger of original Bullhead City, Sierra Recommend with 2 Resolutions 2 and 3.) Yuma Vista Amendments 3 Credit for excess solar generation Flagstaff, lasta , Clarkdale, Significant Municipal Sedona Kingman Issue 4 Alternative Delivery Methods Sedona Camp Verde, Clarkdale Recommend for Adoption Alternative Contnbution Rate(ACR)/Anzona State Retirement System Apache Junction, 5 Queen (ASKS) Creek Kingman Recommend for Adoption 6 Public record requests Yuma Oro Valley,Apache Significant Municipal Junction, Bullhead City Issue Repeal ARS 9-441 01 Clarkdale Recommend with 7 Sedona Amendments 8 Greater flexibility in annexing county islands Marana Sierra Vista, Oro Valley, Recommend for Adoption Tucson Urges the Legislature to fund state parks and work with cities and Oro Valley, Camp Verde, Recommend with 9 towns in partnership for the operation and maintenance of Arizona Yuma Kingman, Bullhead City Amendments State Parks Allow an incorporated city or town and a county within the Prescott Valley,Chino 10 unincorporated areas of the county to regulate the sale and use of Prescott Valley, Camp Verde, Recommend for Adoption permissible consumer fireworks Clarkdale, Sedona Improve forest health and reduce wildfire threats Sedona, Scottsdale, Sierra 11 Flagstaff Vista g Recommend for Adoption Reduce the shortage of physicians,physician assistants and nurse Sierra Bisbee,Yuma, Marana, Significant Municipal 12 practitioners Douglas, Flagstaff, Vista Clarkdale Issue with Amendments 37 League of Arizona Cities & Towns Revised Summary of Resolution Subcommittee Meeting Recommendations 13 Resources to improve Arizona's ports of entry with Mexico and related Sierra Douglas, Bisbee Recommend for Adoption infrastructure. Vista Support the long-term retention of Arizona's military installations Sierra Bisbee, Peoria, Yuma, 14 Vista Marana, Flagstaff, Recommend for Adoption Clarkdale 15 Restrict trucks to the two right-most lanes Apache Douglas Significant Municipal Junction Issue 16 Criminal damage by graffiti/restitution Recommend with Yuma Sierra Vista Amendments Amend §42-5010, as enacted in SB 1442 last session, so that the 17 recapture of construction sales tax to be used for funding infrastructure Chandler Peoria Recommend for Adoption projects is made after the distribution of state shared revenues ) 38 League Staff Recommendations No. Summary Subcommittee Recommendation l Repeal HB2826, consolidated elections dates; political subdivisions Recommend with Amendments 2 Support regulatory reform Recommend for Adoption Oppose unfunded mandates and preserve local authority Recommend for Adoption Key to Subcommittee Recommendations Recommend for Adoption—Becomes a part of the Municipal Policy Statement, and will help guide legislative activity in the coming session Recommend with Amendments- Becomes a part of the Municipal Policy Statement, and will help guide legislative activity in the coming session, but needed amending for either content or technical reasons Significant Municipal Issue—Although an important concept to cities and towns, does not quite rise to the level of legislative activity League staff may address the issue with state agencies and/or other stakeholders Not Recommended for Passage—The resolution may be too confined to one community,be on its face contrary to core principles, or not in line with current agreements with other stakeholders. Staff Recommendations—Resolutions submitted by League staff. 39 oak ROLL CALL VOTE )itp NOTES: i' nn\)-/ )P/ \A \i) ITEM # \ MEETING OF \PP \bAA,/, MOTION BY SECONDED BY 11 YES NO ABSTAINED VKEaD Y I R COUNCILMEMBER WILSON 1 COUNCILMEMBER BARKER J/ COUNCILMEMBER SERDY ;// COUNCILMEMBER EVANS V COUNCILMEMBER WALDRON MAYOR INSALACO UNANIM , US IN FAVOR OPPOSED ABSTAINED TOTAL ITEM NO. 15 I MOVE THAT THE FOLLOWING DIRECTION BE GIVEN TO STAFF REGARDING RESOLUTIONS TO BE SUBMITTED AND/OR CO-SPONSORED TO THE 2013 RESOLUTIONS COMMITTEE OF THE LEAGUE OF ARIZONA CITIES AND TOWNS• THAT DIRECTION BE GIVEN TO THE CITY MANAGER, WITH THE APPROVAL OF THE MAYOR OR VICE MAYOR, TO PERUSE AND ALLOW THE CITY TO CO- SPONSOR ANY RELEVANT RESOLUTIONS FROM OTHER ARIZONA COMMUNITIES; TO RESUBMIT THE RESOLUTION ABOUT TRUCK LANES SUBMITTED IN PRIOR YEARS; AND THAT THE CITY MANAGER BE AUTHORIZED TO SUBMIT RESOLUTIONS ON BEHALF OF THE CITY ROLL CALL VOTE NOTES: 14\1 1\V ITEM # `�� MEETING O 1 MOTION BY SECONDED BY: YES NO ABSTAINED COUNCILMEMBER WILSON J COUNCILMEMBER SERDY COUNCILMEMBER WALDRON COUNCILMEMBER BARKER COUNCLMEMBER EVANS 1/ MAYOR INSALACO UNANIMOUS IN FAVOR OPPOSED ABSTAINED TOTAL ITEM NO. 16-17 I MOVE THAT AN EXECUTIVE SESSION AT 5 45 P M AND A WORK SESSION AT 7.00 P M BE HELD ON MONDAY, MAY 6, 2013, IN THE CITY COUNCIL CONFERENCE ROOM AND CITY COUNCIL CHAMBERS RESPECTIVELY; AND THAT AN EXECUTIVE SESSION AT 5.45 P.M. BE HELD ON TUESDAY, MAY 7, 2013, IN THE CITY COUNCIL CONFERENCE ROOM ADJOURNMENT: I MOVE THAT THE MEETING BE ADJOURNED AT P M ROLL CALL 471 WS: 400) REG I ti lib SPEC CITY COUNCIL P , I/ A P / A P I A MAYOR INSALACO V / . VICE MAYOR DIETZ ✓ v',. COUNCILMEMBER BARKER / Li COUNCILMEMBER EVANS / V COUNCILMEMBER SERDY '✓ - I COUNCILMEMBER WALDRON V V COUNCILMEMBER WILSON V TOTAL I U I CITY STAFF: 1,tI lj7 City Manager George Hoffman ✓ V Assistant City Manager Bryant li /' Powell d City Clerk Kathleen Connelly '/, V City Attorney Joel Stern V/ / Deputy Chief Tom Kelly Public Works Director Giao 7 Pham Parks & Recreation Director / Jeff Bell l/ Library Director Spencer Paden Finance Director Donna Meinerts Development Svcs Director / Brad Steinke Human Resources Director Liz Riley p Assistant to the City Manager / �� �� Matt Busby / OTHERS .Y ii;ji ..,,,,,,,, ,W, :. • 7\19 Date: CITY OF APACHE JUNCTION Please select an option: REQUEST TO SPEAK FORM Item No. OR Call to The Public (One Form Per Item) Please fill out completely and return to the City Clerk prior to the conclusion of the City Manager's Report portion of the agenda. Do you wish to speak before Council on this item? Yes'o No❑ Only If Necessary ❑ ❑ I am in favor of the proposed Item. ❑ I am opposed to the proposed Item. Steli41-e \`' vr\c\ Name (Print) 'A,VcA)c. Address City ZipCode • t ti Telephone Email address This information will be used by staff for follow-up, if necessary. Speakers shall make comments directly to the Mayor and City Council when called up to speak at the podium. Note: Call to the Public comments have a three minute limit and Public Hearing comments have a five minute limit. Consent for Minor to be Audio and/or Video Recorded: , as the parent/guardian of (minor(s)), a minor(s), agree to allow said minor(s) to appear and/or participate in the City of Apache Junction City Council Meeting. I further understand that this activity may be audio and/or video recorded and I hereby consent to the minor being audio and/or video recorded during his/her participation with the likelihood that their image will appear on cable TV and the Internet video stream showing their participation Signature of Parent/Guardian Date e • �.� 2/23/12 Date: f ' CITY OF APACHE JUNCTION Please select an option: P Z REQUEST TO SPEAK FORM Item No. : ' (3 alc u- oR-1 3 OR Call to The Public G he (One Form Per Item) Ow ") Please fill out completely and return to the City Clerk Ut ( (aS prior to the conclusion of the City Manager's Report portion of the agenda. l ll Do you wish to speak before Council on this item? Yeses No❑ Only If Necessary ❑ ❑ I am in favor of the proposed Item. o I am opposed to the proposed Item. R© 8 E R1 kLI A- Name (Print) ( , ()LIT: -( ;): �= Address City Zip Code f 14 C 7 3 4-346- ck r c `46 a 'i Telephone Email address This information will be used by staff for follow-up, if necessary. Speakers shall make comments directly to the Mayor and City Council when called up to speak at the podium. Note: Call to the Public comments have a three minute limit and Public Hearing comments have a five minute limit. consent for Minor to be Audio and/or Video Recorded: I, , as the parent/guardian of (minor(s)), a minor(s), agree to allow said minor(s) to appear and/or participate in the City of Apache Junction City Council Meeting I further understand that this activity may be audio and/or video recorded and I hereby consent to the minor being audio and/or video recorded during his/her participation with the likelihood that their image will appear on cable TV and the Internet video stream showing their participation. Signature of Parent/Guardian Date 02/23/12 Date: /3 CITY OF APACHE JUNCTION Please select an option: REQUEST TO SPEAK FORM Item No. r OR Call to The Public (One Form Per Item) Please fill out completely and return to the City Clerk prior to the conclusion of the City Manager's Report portion of the agenda. Do you wish to speak before Council on this item? Yest ' No❑ Only If Necessary ❑ gJ�am in favor of the proposed Item. o I am opposed to the proposed Item. /-"R'ta0 ato. Name (Print) 7-6 ( /11, 736-fi-2 ,42-- 35'605' Address City / Zip Code Z/rISG - of/1. 0 ��7�/��i`�'� Gf 5 ,/ /7 ,1 Telephone Email a dress This information will be used by staff for follow-up, if necessary. Speakers shall make comments directly to the Mayor and City Council when called up to speak at the podium. Note: Call to the Public comments have a three minute limit and Public Hearing comments have a five minute limit. Consent for Minor to be Audio and/or Video Recorded: I, , as the parent/guardian of (minor(s)), a minor(s), agree to allow said minor(s) to appear and/or participate in the City of Apache Junction City Council Meeting. I further understand that this activity may be audio and/or video recorded and I hereby consent to the minor being audio and/or video recorded during his/her participation with the likelihood that their image will appear on cable TV and the Internet video stream showing their participation Signature of Parent/Guardian Date 02/23/12 i:?akz (z-ze-e-x-y Date: I/t, /3 CITY OF APACHE JUNCTION Please select an optipn: REQUEST TO SPEAK FORM Item No. / OR Call to The Public (One Form Per Item) Please fill out completely and return to the City Clerk prior to the conclusion of the City Manager's Report portion of the agenda. Do you wish to speak before Council on this item? Yes NOD Only If Necessary ❑ OA a in favor of the proposed Item. D I am opposed to the proposed Item. EVE ( Name (Print) n 5 L�1 Ir 3 'TR© N Vj 0o3) ,�?,�.c L AZ-. , S CJ 1 Z C7 Address City Zip Code Telephone Email address This information will be used by staff for follow-up, if necessary. Speakers shall make comments directly to the Mayor and City Council when called up to speak at the podium. Note: Call to the Public comments have a three minute limit and Public Hearing comments have a five minute limit. Consent for Minor to be Audio and/or Video Recorded: I, , as the parent/guardian of (minor(s)), a minor(s), agree to allow said minor(s) to appear and/or participate in the City of Apache Junction City Council Meeting I further understand that this activity may be audio and/or video recorded and I hereby consent to the minor being audio and/or video recorded during his/her participation with the likelihood that their image will appear on cable TV and the Internet video stream showing their participation. Signature of Parent/Guardian Date 02/23/12