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HomeMy WebLinkAbout2026 05.04 City Council Work Session Agenda 04 �,?ACHf� City of Apache Junction, Arizona Meeting location: +� City Council Chambers 1U Z at City Hall Agenda 300 E.Superstition Blvd. \gilONr Apache Junction,AZ City Council Work Session 85119 apachejunctionaz.gov Ph:(480)982-8002 Doors are open to the public at least 15 minutes prior to the posted meeting start time. Monday, May 4,2026 7:00 PM City Council Chambers A. CALL TO ORDER B. ROLL CALL C. AGENDA ITEMS 1. 26-207 Presentation and discussion on the First Amendment to the Community Maintenance Agreement between the City of Apache Junction, Brookfield ASLD 8500 LLC, and Blossom Rock Community Alliance, Inc. to add additional public park space and streets. Sponsors. Liz Langenbach Attachments: BR Maintenance Agreement Amendment Presentation First Amendment BR Maint Agreement DRAFT 2. 26-208 Presentation and discussion of Resolution No. 26-24 authorizing the City of Apache Junction to enter into an intergovernmental agreement for technology and related services with the City of Mesa. Sponsors: Joel Stern Attachments: Council Staff Memo 5-5-2026-FIBER ACCESS AGREEMENT Resolution No.26-24 Fiber Access With City of Mesa 3. 26-214 Presentation and discussion of approval of procurement of OpenGov citywide asset management system from Carahsoft through contract #CTR046098, NASPO Master Contract#AR2472 for a total not to exceed $117,927.19. Sponsors. Doug Wirthgen Attachments: Council Staff Memo 5-4-2026-Citywide Asset Management Sy Asset Management System-May 4. 2026 City of Apache Junction,Arizona Page 1 Printed on 413012026 City Council Work Session Agenda May 4,2026 D. ADJOURNMENT Copies of this agenda and additional information on any of the items listed above may be obtained from the City Clerk's office located at 300 E Superstition Blvd,Apache Junction,AZ 85119, Monday through Thursday from 7:00a-6:00p, excluding holidays. The City of Apache Junction invites and welcomes people of all abilities to use our programs, sites and facilities. Specific requests may be made by contacting the Human Resources Office at(480)474-2617 or TDD(480) 983-0095. The Apache Junction City Council may vote to go into Executive Session for legal advice on any item listed on this agenda pursuant to A.R.S. §38-431.03(A)(3);this notice is given pursuant to A.R.S. § 38-431.02 to the members of the City Council and the public. City of Apache Junction,Arizona Page 2 Printed on 413012026 ►P�"E�c�, City of Apache Junction, Arizona 300 E Superstition Boulevard � 0 Agenda Item Cover Sheet Apache Junction,AZ 85119 Agenda Item No. 1. '+PizoN* File ID: 26-207 Sponsor: Liz Langenbach Agenda Date: 5/4/2026 Index: In Control: City Council Work Session Presentation and discussion on the First Amendment to the Community Maintenance Agreement between the City of Apache Junction, Brookfield ASLD 8500 LLC, and Blossom Rock Community Alliance, Inc. to add additional public park space and streets. City of Apache Junction,Arizona Page 1 Printed on 4/30/2026 r yW • - -.{ail -- - I " - .a,�a ley y .� ri dr N 11� .IL r WWI ' �3 Liz Langenbach May 2026 A reement Key9 takeaways ..................> - - ------------ 0 o • Community Alliance maintains private streets, -----= ----------- sidewalks, and median landscaping, among other `: specialty features adjacent to roadways — at their o own cost o OD • Community Alliance maintains private -o parks/recreational facilities — at their own cost 0 • Community Alliance maintains public parks/open space — shared cost with the City ° 0 • City maintains major roadways OD • Agreement is amended as future areas are developed ON VISTAS LEGEND PRIVATE Q PUBUC ®PUBUCACCESS PRIVATE MAINTAINED ... Phase 1 Additions Pa ' nted • . • 0 ....... .... ...... ...... ..... ....... ..... ........ .... ......... ..... ............. ..... ............... ..... ...................... ...................... RAY RD ........... ...... .... ip Phase Z Additions Roadway Expansions I mmid limmil 11111111 Illmll 111111111 P111111 MENNEN, ENE 0 'go-NENE MEMO LMENNEN 1000=10 ------------- --------- LEGEND PRIVATE PUBLIC ®PUBLIC ACCESS PRIVATE MAINTAINED Q BUILDER LANDSCAPE —7> Phase 3 Additions Ironwood Linear Park Expansion Roadway Expansions �PPNEP PVE •... .•.•:,• ::.•: l 0 .... +•.a Next Steps • Exhibits updated to reflect expansion areas to be added by amendment to the agreement • Bring back signed agreement in two weeks for discussion and consideration IF v t ' r hiilyl QUESTIONS • DRAFT MAY 4 2026 FIRST AMENDMENT TO COMMUNITY MAINTENANCE AGREEMENT THIS FIRST AMENDMENT is made and entered into this day of May 2026, ("the Execution Date") by and between CITY OF APACHE JUNCTION, ARIZONA, an Arizona municipal corporation ("City"), BROOKFIELD ASLD 8500 LLC, a Delaware limited liability company ("Developer") and BLOSSOM ROCK COMMUNITY ALLIANCE, INC., an Arizona nonprofit corporation (the "Community Alliance"), all three to be referred to as the "Parties" or individually as a "Party". RECITALS A. The Parties entered into an agreement for community maintenance (the "Agreement") on January 171", 2023 B. Since that time, additional phases of Ironwood Linear Park, Ironwood Road, Ray Road, Warner Avenue, and Elliott Road have been constructed and the Parties wish to include in the Agreement. C. Because the coverage of the Agreement is being expanded, the Parties desire to modify Exhibits B and C as set forth in this First Amendment. AGREEMENT NOW, THEREFORE, in consideration of mutual promises contained herein and other good and valuable consideration, the receipt and adequacy of which is hereby acknowledged, the Parties agree to amend the Agreement as follows: Exhibit B. PROPERTIES INCLUDED WITHIN MAINTENANCE AGREEMENT: The newly executed Exhibit B will list all properties included in the Agreement as of May 2026, including the newly constructed phases. Exhibit C. The newly executed Exhibit C depicts a map of all public and private park spaces within the scope of this agreement as of May_, 2026. Except as expressly amended herein, all other terms and provisions of the Agreement shall remain in full force and effect until the Agreement is terminated. IN WITNESS WHEREOF, the Parties have caused this First Amendment to be signed by their duly authorized representatives as of the day and year first above written. BROOKFIELD ASLD 8500 LLC, a Delaware limited liability By: Name: Its: By: Name: Its: BLOSSOM ROCK COMMUNITY ALLIANCE, INC., an Arizona non-profit corporation By: Name: Its: CITY OF APACHE JUNCTION, ARIZONA, an Arizona municipal corporation By: Name: Walter "Chip" Wilson Its: Mayor ATTEST: Yvette McKinney City Clerk APPROVED AS TO FORM: R. Joel Stern City Attorney 2 EXHIBIT B Properties Included within Community Maintenance Agreement (as of June 1, 2026) Final Plat Pinal County Recordation Number Final Plat for Infrastructure for Superstition Vistas 2022-084915 Development Unit 2 - Ray Avenue Phase 1 Final Plat for Infrastructure for Superstition Vistas 2023-036172 Development Unit 2 - Ray Avenue Phase 2 Final Plat for Infrastructure for Superstition Vistas 2022-084916 Development Units 1 and 2 - Ironwood Drive Phases 1 and 2 Final Plat for Infrastructure for Superstition Vistas 2023-023735 Development Units 1 and 2 - Ironwood Drive Phase 3 Final Plat for Infrastructure for Superstition Vistas 2022-084917 Development Unit 2 - Blossom Rock Trail Phase 1 Final Plat for Infrastructure for Superstition Vistas MOD 2025-099075 Development Unit 2 - Blossom Rock Trail Phase 2 Final Plat for Blossom Rock Phase 1 2022-084918 Final Plat for Blossom Rock Phase 2 2022-084919 Final Plat for Blossom Rock Phase 3 TBD Final Plat for Infrastructure for Superstition Vistas MOD 2024-061054 Development Unit 2 - Warner Ave. Phase 1 Final Plat for Infrastructure for Superstition Vistas MOD 2024-061058 Development Unit 2 - Warner Ave. Phase 5 Final Plat for Infrastructure for Superstition Vistas MOD 2024-060155 Development Unit 2 - Elliot Rd. Phase 1 3 EXHIBIT C Map of Public/Private Parks and Open Space (as of June 1, 2026) 4 ►P�"E�c�, City of Apache Junction, Arizona 300 E Superstition Boulevard o Agenda Item Cover Sheet Apache Junction,AZ U =i 85119 Agenda Item No.2. Piz File ID: 26-208 Sponsor: Joel Stern Agenda Date: 5/4/2026 Index: In Control: City Council Work Session Presentation and discussion of Resolution No. 26-24 authorizing the City of Apache Junction to enter into an intergovernmental agreement for technology and related services with the City of Mesa. City of Apache Junction,Arizona Page 1 Printed on 4/30/2026 I FCity of Apache Junction _'W, �`s'V1 Home of the Superstition Mountains DATE: MAY 5T", 2026 TO: MAYOR AND CITY COUNCIL MEMBERS THROUGH: BRYANT POWELL, CITY MANAGER FROM: DOUG WIRTHGEN, INFORMATION TECHNOLOGY DIRECTOR SUBJECT: FIBER ACCESS AGREEMENT, RESOLUTION #, CITY CODE § The City of Apache Junction Information Technology (IT) department presented to council December 2024 RESOLUTION NO. 24-35 IGA for Mesa -AJ IT and Tech Services. Council approved the Intergovernmental agreement (IGA) between the city of Mesa and the city of Apache Junction for Information technology and related services. This was sent to city of Mesa for council approval but with city management changes the IGA process was changed. Therefore, this item will require another consideration of approval by city of Apache Junction Council. The Regional Community Network (RCN) is a private Wide Area Network (WAN) connecting MAG member agencies to facilitate the exchange of transportation-related data throughout the MAG region.The RCN uses existing agency-owned fiber and wireless infrastructure and is managed by MAG at no cost for the benefit of the region. The agreement between the cities of Mesa and Apache Junction propose two fiber strands originate at the intersection of Ironwood Drive and Elliot Road, extending through Signal Butte Water Treatment Plant and terminating at East Mesa Service Yard (East Tower) utilizing City of Mesa Department of Innovation and Technology fiber. RESOLUTION NO. 26-24 A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, AUTHORIZING THE CITY TO ENTER INTO AN INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF MESA FOR FIBER ACCESS . WHEREAS, the City of Apache Junction ( "Apache Junction" ) , has requested access to two (2) strands of single-mode fiber optic cable from the City of Mesa ( "Mesa" ) which has existing fiber optic infrastructure (the "Mesa Network" ) , for the purpose of establishing connectivity to the Maricopa Association of Government ' s supported Regional Community Network; and WHEREAS, Mesa has available capacity within the Mesa Network in locations that are both accessible and suitable for Apache Junction' s needs; and WHEREAS, given the nexus between Apache Junction' s proposed use of the Mesa Network and the interests of public safety, Mesa is willing to allow access to the needed strands free of charge . NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION ARIZONA, AS FOLLOWS : 1) The mayor and city council hereby approve the attached form of the IGA between Apache Junction and Mesa and the mayor is hereby authorized to sign the agreement . 2) The city manager may delegate staff to take any and all actions necessary to effectuate the purpose of this resolution. RESOLUTION NO. 26-24 PAGE 1 OF 2 PASSED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, THIS DAY OF , 20_ SIGNED AND ATTESTED TO THIS DAY OF 20 WALTER "CHIP" WILSON Mayor ATTEST: EVIE MCKINNEY City Clerk APPROVED AS TO FORM: - ,,o 4.2 rl•?6 RICHARD J. STERN City Attorney RESOLUTION NO. 26-24 PAGE 2 OF 2 ATTACHMENT A FIBER ACCESS AGREEMENT This Fiber Access Agreement ("Agreement") is made as of the day of 2026 (the "Commencement Date") by and between the City of Mesa, an Arizona municipal corporation ("Mesa"), and the City of Apache Junction, an Arizona municipal corporation ("Apache Junction"). Mesa and Apache Junction may be referred to herein individually as a "Party" or collectively as "the Parties". RECITALS WHEREAS Apache Junction has requested access to two (2) strands of single-mode fiber optic cable from Mesa's existing fiber optic infrastructure (the "Mesa Network") for the purpose of establishing connectivity to the Maricopa Association of Governments-supported Regional Community Network; and WHEREAS Mesa has available capacity within the Mesa Network in locations that are both accessible and suitable for Apache Junction's needs; and WHEREAS Mesa desires to assist Apache Junction in the interest of promoting public safety within the region; and WHEREAS given the nexus between Apache Junction's proposed use of the Mesa Network and the interests of public safety, Mesa is willing to allow access to the needed strands free of charge. AGREEMENT NOW THEREFORE, in consideration of the promises, the mutual covenants, terms and conditions herein contained, Mesa and Apache Junction do hereby mutually covenant and agree as follows: 1. Definitions: For the purpose of this Agreement, the following terms when used herein shall have the following meaning: 1.1. "Loaned Fiber"means unlit optical fiber cable strands for which the user plans to attach equipment to transmit data. 1.2. "Apache Junction Facilities" means all facilities, including but not limited to fiber optic cables, equipment, and all associated hardware, owned and/or utilized by Apache Junction, that occupy and use the Mesa Network. 1.3. "Mesa Network" means the optical fiber strands, innerduct, conduit, building entrance facilities, associated appurtenances, and capacity owned by the Mesa and located throughout the rights-of-way of Mesa. {00326233.1) 1 2. Scope of Use: 2.1. Loaned Fibers. Subject to the terms and conditions of this Agreement, Mesa hereby grants to Apache Junction a non-exclusive grant to use two(2)strands of single-mode fiber optic cable in the Mesa Network (the "Loaned Fibers") as depicted on Exhibit A and further identified in Exhibit B, on the condition Apache Junction shall be in compliance with all of the covenants,terms, and conditions of this Agreement. Apache Junction shall comply with all applicable ordinances, statutes and regulations of local, state and federal government agencies. At no point shall Apache Junction assume any ownership interest in the Loaned Fibers. This grant is subject to the right of Mesa to occupy and use the public rights-of-way, public utility easements, private property, and any other property in and on which the Mesa Network is located. Mesa shall designate the location of the Apache Junction Facilities on the Mesa Network. Nothing in this Agreement shall be deemed to grant, convey, or vest with Apache Junction an interest or estate in the Mesa Network or any land, including but not limited to any fee, leasehold, easement or franchise. 2.2. Installation and Maintenance: 2.2.1. Apache Junction's Facilities shall be installed and maintained in accordance with the requirements and specifications of MAG Standards, Mesa Amendments to MAG, Building Industry Consulting Service International ("BICSI"), the then current editions of the National Electrical Code ("NEC") and the National Electrical Safety Code ("NESC"), each of which are incorporation by reference in this Agreement, and the rules and regulations of the Occupational Safety and Health Act of 1970 ("OSHA"), and in compliance with any lawful rules or orders now in effect or that may hereafter be adopted by Mesa or other authority having jurisdiction. 2.2.2. Apache Junction hereby acknowledges and agrees that it shall be solely responsible for all costs associated with the procurement and installation of all materials, all associated labor, and any related services necessary to establish and maintain the connection of the Regional Community Network from Mesa's Transportation Management Center ("TMC") to the Apache Junction facility for the life of this Agreement. This obligation includes, but is not limited to, the design, construction, implementation, testing, maintenance, and any ancillary activities required to facilitate full integration with the Mesa TMC infrastructure. Apache Junction shall ensure compliance with all applicable standards, such as M66, Division 27, City of Mesa APL and Telecommunications f 00326233,1) 2 industry standards. 2.2.3. Apache Junction shall be responsible for ensuring the direct physical path for the connection and the fusion splicing to be performed at Ironwood Drive and Elliot Road. Apache Junction is responsible for any professional services required to perform this work. Any necessary outside physical plant connectivity must be coordinated with Mesa. Mesa staff is responsible for all other fiber connections. All such work shall be completed by August 25, 2026. 2.2.4. Mesa shall be responsible for maintenance of the Mesa Network in accordance with applicable laws, including but not limited to, A.R.S. §§ 40-360.21 through 40-360.32, and will continue to blue stake its own facilities in compliance with state law. 2.3. Additional Fibers. Upon request, and if capacity is available, Mesa may loan additional fibers to Apache Junction during the remainder of the Term of this Agreement so long as Apache Junction is not in material breach of this Agreement. All requests by Apache Junction for additional fibers shall be made in writing to Mesa's Right of Way Manager and its Director of Innovation and Technology. 2.4. Removal at End of Term. Upon expiration or termination of this Agreement, Mesa shall determine whether Apache Junction's Facilities shall be removed or remain in place. If Mesa determines that the Apache Junction Facilities shall be removed, then Mesa shall notify Apache Junction, and Apache Junction shall, within thirty (30) calendar days of such notification, remove its facilities under the direction of Mesa. 2.5. Agreements with Third Parties. Nothing in this Agreement shall act as a limitation, restriction, or prohibition on Mesa from entering into agreements with other parties concerning the use, maintenance, or operation of the Mesa Network. Apache Junction acknowledges that such an agreement with a third party may require the rearrangement of the Apache Junction Facilities. Apache Junction agrees that, in such event, Apache Junction will cooperate in good faith with such rearrangement work; provided, however, that Mesa shall give Apache Junction thirty (30) calendar days written notification of such intent to rearrange any impacted Apache Junction Facilities. 3. Term and Termination: 3.1. This Agreement shall commence on the Commencement Date and shall continue for an initial term of three (3) years. The initial term may be extended automatically for not more than two additional three (3) year (00326233.1) 3 terms. 3.2. Either Party may terminate this Agreement without cause, provided that the Party gives the other Party ninety(90) calendar days' prior written notice of termination. Either Party may terminate this Agreement for cause upon thirty (30) calendar days' prior written notice if the other Party fails to cure an Event of Default, as described in Section 9, below. 4. Fees: 4.1. In the interest of public safety and in light of the benefit that the Regional Community Network may provide to Mesa's own citizens, Mesa has agreed to allow Apache Junction to use the Mesa Network under the terms of this Agreement free of charge. 5. Relocation: 5.1. Mesa may, at its sole cost and expense, and upon reasonable notice to Apache Junction, relocate, repair, or remove portions of the Mesa Network, including the Loaned Fiber. In all cases,Apache Junction shall bear the costs incurred in any rearrangement, relocation, modification, or alteration of any Apache Junction Facility. 5.2. In the event of an emergency(as determined by Mesa in its sole and absolute discretion), Mesa may relocate, modify, or alter the Loaned Fibers and/or Mesa Network without prior notice to Apache Junction. In such event, as soon as reasonably practicable thereafter and not later than seventy-two(72) hours after having taken such action, Mesa will advise Apache Junction in writing of the emergency work performed or the action taken with respect to any emergency modification or alteration of the Loaned Fibers and/or Mesa Network. 6. Limitations of Use: 6.1. Apache Junction shall use the Mesa Network only for the purpose of the transmission of data. If Apache Junction uses the Loaned Fibers and/or any other portion of its facilities to transmit or facilitate the transmission of commercial video services, then Apache Junction shall apply for a cable license and pay all fees associated with such services required under applicable law. 6.2. Apache Junction shall not unreasonably interfere with any other party's permitted use or access to the Mesa Network. Apache Junction shall, at its own expense, maintain any equipment it utilizes to access the Mesa Network pursuant to this Agreement in good repair and in a manner that prevents such {00326233.1} 4 conflict or interference. 6.3. Apache Junction is prohibited from accessing the telecommunications infrastructure,the transmission pathway, or any Mesa electric or other utility facility. Only personnel authorized by Mesa will be allowed to connect the Apache Junction Facilities to, or disconnect the Apache Junction Facilities from, the Mesa Network. 7. Indemnity: 7.1. To the fullest extent permitted by law , Apache Junction shall indemnify, defend and hold harmless Mesa, its City Council, officers, employees, and agents from and against any and all demands, claims, injuries, losses, or liabilities of any nature, including death or injury to any person, property damage, or any other loss and including without limitation all damages, penalties, fines and judgments, associated investigation and administrative expenses and defense costs, including, but not limited to reasonable attorney's fees, courts costs and costs of alternative dispute resolution, arising in whole or in part out of, or resulting in any way from or in connection with the performance of this Agreement. Apache Junction's obligations under this Section apply regardless of whether liability is caused or contributed to by any negligent (passive or active) act or omission Mesa, except that Apache Junction shall not be obligated to indemnify for liability arising from the sole negligence or willful misconduct of Mesa. The provisions of this Section survive the expiration or termination of this Agreement. 8. Damage or Destruction: 8.1. In the event of a total or partial destruction of substantially all of the Apache Junction Facilities,or any part thereof,where such casualty occurs as a result of an event of Force Majeure, whether or not such casualty is covered under a policy of insurance carried by Apache Junction, this Agreement may be terminated at the option of Apache Junction, or Apache Junction may, at its sole cost and expense, commence and complete as soon as practicable the repair or restoration of the damaged Apache Junction Facilities, or any part thereof, to substantially the same condition immediately before the event of destruction. 8.2. In the event of a total or partial destruction of the Mesa Network, or any part thereof, including the Loaned Fibers, where such casualty occurs as a result of an event of Force Majeure, whether or not such casualty is self-insured or covered under a policy of insurance carried by Mesa,this Agreement may be terminated at the option of Mesa, or Mesa may, at its sole cost and expense, commence and complete as soon as practicable the repair or (00326233.1) 5 restoration of the damaged Mesa Network, or any part thereof, including the Loaned Fibers, to substantially their same condition immediately before the event of destruction. If Mesa elects to terminate this Agreement, Mesa shall be relieved of any obligation to Apache Junction, and Apache Junction shall be released from its obligations under this Agreement. 9. Default: 9.1. Events of Default: The occurrence of any of the following shall constitute an Event of Default of this Agreement: (i) Failure to perform, observe or comply with any covenant, term or condition of the Agreement that either Party is required to observe or perform. (ii) Assignment or transfer of Apache Junction's interest in the Agreement, voluntarily or by operation of law. (iii) Assignment or transfer of Apache Junction's assets for the benefit of Apache Junction's creditors. (iv) Filing of a petition in bankruptcy or a petition for reorganization or other arrangement relating to the bankruptcy, insolvency, or receivership of Apache Junction and/or its assets, unless the same is dismissed within one hundred eighty(180)calendar days of the filing thereof. (v) Any representation or warranty of either Party that shall prove to have been incorrect,false,or misleading in any material respect when made. 9.2. Remedies for Default: The non-defaulting Party may terminate the Agreement upon the occurrence of an Event of Default caused by the defaulting Party, if the defaulting Party fails to cure the Event of Default within the period of time specified below. In an Event of Default of a financial nature, the defaulting Party shall cure the default within fourteen (14) calendar days of receipt of the notice of default. In the Event of Default of a non-financial nature, the defaulting Party shall cure the default within thirty (30) calendar days of receipt of the notice of default. A failure to cure an Event of Default within the specified period of time shall constitute a material breach of the Agreement. 9.3. Obligation to Perform: The termination of the Agreement due to an uncured Event of Default shall not relieve the defaulting Party of its obligation to perform its obligations, including the payment of the fees, prior to the {00326233.1) 6 effective date of termination. 10. Damages: 10.1. Notwithstanding any other provision of this Agreement, neither Mesa nor Apache Junction shall be liable to the other for any consequential, incidental, indirect, liquidated, or special damages, or for lost revenues or lost profits to any person arising out of this Agreement or the performance or nonperformance of any provision of this Agreement, even if such Party has been informed of the possibility of such damages. 11. Representations and Warranties: 11.1. Mesa makes no representations, warranties, covenants, or assurances: (i) with respect to the design, construction, durability or suitability of the Mesa Network, or any part thereof, whether express or implied; (ii) with respect to the nature or accuracy of the description, location or measurement of the Mesa Network or any part thereof; or (iii) that Mesa will increase or decrease the number of dark fibers constituting any part of the Mesa Network at any time during the term of this Agreement. 11.2. Apache Junction represents and warrants that: (i) it is in compliance with all applicable laws, rules, regulations and tariffs relating to its activities covered by this Agreement; (ii) it has the requisite power and authority to carry on the business it now conducts; and (iii) the execution, delivery and performance of its obligations under the Agreement have been duly authorized. 12. Assignment: 12.1. Restrictions on Assignment: Except as otherwise provided in this Agreement, Apache Junction may not sell,assign,sublease or otherwise transfer in whole or in part (whether voluntarily or by action of law), directly, indirectly, or contingently this Agreement or any interest in this Agreement to any third party. 13. Waiver: (00326231 1) 7 13.1. The consent of a Party to any act or omission of the other Party shall not be deemed to imply consent to or constitute a waiver of a default or breach of any term or condition of the Agreement or a continuing waiver of a subsequent default or breach of the same or different term or condition, nor shall any custom or practice which may arise between the Parties in the administration of the Agreement be construed to waive or lessen the right of a Party to insist upon full performance of the other Party in strict compliance with the covenants, terms and conditions of the Agreement. No payment, partial payment, acceptance or partial acceptance by Mesa will operate as a waiver on the part of Mesa of any of its rights under the Agreement. 14. Notices: 14.1. All notices hereunder must be in writing and shall be deemed validly given if delivered personally or if sent by certified mail, return receipt requested, by commercial overnight delivery service, or by electronic transmission, addressed as follows (or any other address that the Party to be notified may have designated to the sender by like notice): If to COM: Right of Way Manager 20 N. Center St. Mesa, AZ 85211 Telephone: 480-644-2503 If to Apache Junction: City of Apache Junction Doug Wirthgen 300 East Superstition Boulevard Apache Junction, AZ 85119 15. Binding Effect: 15.1. This Agreement shall extend to and bind the heirs, personal representatives, successors and assigns of the Parties. 16. Complete Agreement; Amendments: 16.1. This Agreement constitutes the entire agreement and understanding of the Parties and supersedes all offers, negotiations, and other agreements of any kind. There are no representations or understandings of any kind not set forth in this Agreement. Any modification of or amendment to this Agreement must be in writing and executed by both Parties. Each Party and its counsel have reviewed the Agreement. Accordingly, the normal rules of (00326233.1) 8 construction to the effect that any ambiguity will be resolved against the drafting Party will not be employed in the construction and interpretation of theAgreement. 17. No Third Party Beneficiaries: 17.1. This Agreement is for the sole benefit of the Parties and their respective permitted successors and assigns and shall not be construed as granting rights to any person or entity other than the Parties or imposing on either Party obligations to any person or entity other than a Party. 18. Governing Law; Venue: 18.1. This Agreement shall be construed in accordance with the laws of the State of Arizona. Trial of any action regarding any dispute regarding this Agreement and/or any Proposal will be vested in the state courts of Maricopa County,Arizona. 19. City Charter and Code: 19.1. This Agreement is subject to the fiscal provisions of the Charter of the City of Mesa. The Agreement will terminate without any penalty: (1) at the end of any fiscal year in the event that funds are not appropriated for the following fiscal year; or(ii) at any time within a fiscal year in the event that funds are only appropriated for a portion of the fiscal years and funds for Mesa obligations are no longer made available. This provision will take precedence in the event of a conflict with any other term or condition of the Agreement 20. Conflict of Interest Statute: 20.1. This Agreement is subject to, and may be terminated by, the Parties in accordance with, the provisions of A.R.S. § 38-511. 21. Severability: 21.1. If any term of this Agreement is found to be void or invalid, such invalidity shall not affect the remaining terms of this Agreement, which shall continue in full force and effect. (00326233 1) 9 IN WITNESS WHEREOF, Consultant and City have executed this Agreement as of the date first set forth above. CITY OF APACHE JUNCTION, an Arizona municipal corporation By: Its: Date: APPROVED AS TO FORM: R. Joel Stern City Attorney CITY OF MESA, an Arizona municipal corporation By: City Engineer Date: APPROVED AS TO FORM: Jim Smith City Attorney (00326233 1) 10 Exhibit "A" FIBER ROUTE r. v x ORO&DVAY v Z 3Z... x ;a c L, : ic u u • • ;.IOT 70 ------- Two (2) STRAND DOIT FIBER Two (2) STRAND TRANSPORTATION FIBER r«�•?� N {00326233.1} � 1 Exhibit "B" Proposed Route and Design for the Loaned Fibers and Apache Junction Facilities Location(s) Where Services are Performed. The proposed two (2) fiber strands, route is approximately 23 miles. It will originate at the intersection of Ironwood Drive and Elliot Road (northeast quadrant), extending through Signal Butte Water Treatment Plant and terminating at East Mesa Service Yard (East Tower) utilizing City of Mesa Department of innovation and Technology fiber. From this termination point, the fiber path will cross connect to City of Mesa Intelligent Transportation Systems (ITS) fiber and extend the two strands at the East Mesa Service Yard (Transportation Building Signal Shop), and then to the 6th Street Service Yard (Transportation Building) ending at the Regional Community Network (RCN) switch located in the Computer Room of the Transportation Management Center(TMC). A) Ironwood Dr and Elliot Rd Apache Junction is responsible for fusion splice of two (2) strands; B) Signal Butte Water Treatment Plant—City DoIT to install one(I) duplex fiber jumper; C) East Mesa Service Yard (East Tower) - City DoIT to install one(1)duplex fiber jumper D) East Mesa Service Yard (Signal Shop) —City ITS Group (Transportation Department) to install one(1) duplex fiber jumper; E) 6th Street Service Yard (Transportation Building) - City ITS Group (Transportation Department) to install one (1) duplex fiber jumper; and F) Transportation Management Center(TMC) - City ITS Group (Transportation Department) to install one(1) duplex fiber jumper. ►P�"E�c�, City of Apache Junction, Arizona 300 E Superstition Boulevard � ;z Agenda Item Cover Sheet Apache Junction,AZ 85119 Agenda Item No. 3. 'Piz File ID: 26-214 Sponsor: Doug Wirthgen Agenda Date: 5/4/2026 Index: In Control: City Council Work Session Presentation and discussion of approval of procurement of OpenGov citywide asset management system from Carahsoft through contract#CTR046098, NASPO Master Contract #AR2472 for a total not to exceed $117,927.19. City of Apache Junction,Arizona Page 1 Printed on 4/30/2026 I FCity of Apache Junction _'W, �`s'V1 Home of the Superstition Mountains DATE: MAY 4T", 2026 TO: MAYOR AND CITY COUNCIL MEMBERS THROUGH: BRYANT POWELL, CITY MANAGER FROM: DOUG WIRTHGEN, INFORMATION TECHNOLOGY DIRECTOR SUBJECT: CITYWIDE ASSET MANAGEMENT SYSTEM, RESOLUTION #, CITY CODE § The City of Apache Junction Information Technology (IT), Public Works (PW), Parks & Recreation (PR), and Graphical Information System (GIS) departments have been evaluating an asset management system for the city. An Asset Management System provides municipalities with a comprehensive, GIS-centric platform to track, maintain, and analyze infrastructure assets. It helps public agencies manage roads, water systems, and facilities through work order management, preventive maintenance, and budgeting tools, ultimately aimed at reducing costs and extending asset lifespans. Staff recommends purchasing OpenGov through their authorized vendor at Carahsoft who provided a multi-year subscription and professional services quote. Contract Number CTR046098, NASPO Master Contract Number AR2472. Term One is for is $62,603.48. The second term is for $55,323.71 for a two phased implementation total of 117,927.19. CIP 26016 was council approved FY26 budget of $125,000. Term I Domains: 4 Domains Term 2 Domains: 4 Domains o Facilities o Walkability o Transportation o Stormwater o Parks and Recreation o Water Distribution o Signals o Water Treatment Asset Management System What does an Asset Management System do for us ? • Single, map- based view of all infrastructure ( roads, water, facilities, etc. ) • Tracks asset condition, maintenance history, and lifecycle costs • Prioritizes repairs and schedules preventive maintenance • Manages work orders to address issues early and avoid unexpected, costly repairs • Helps with budgeting and capital planning An Asset Management System helps us know what we own, what condition it's in, what it will cost over time, and when to fix or replace it so we spend money at the right time — proactive vs reactive . CURRENT STATE : We are currently managing assets through fragmented , department-specific systems lacking direct integration with the City' s Enterprise GIS, resulting in redundant data and high maintenance overhead . Staff recommends purchasing OpenGov through their authorized vendor at Carahsoft who provided a multi -year subscription and professional services quote . Term 1 is for is $ 62, 604 . Term 2 is for $ 55, 324 for a two phased implementation total of 117,,927 . Term 1 Domains : 4 Domains Term 2 Domains : 4 Domains o Facilities o Walkability o Transportation o Stormwater o Parks and Recreation o Water Distribution o Signals 0 Water Treatment • ' • TERM 1 .0 0% .t. � O ' o O L _ 1 County of Yuma, AZ }., Transportation Parks & Recreation Facilities Signals Pavement, signs, Bridges, Markings, Parks, Playground HVAC Systems, Roofs, Controllers, Heads, City of Yuma, AZ Equipment, Fences, Floors, Plumbing y Guardrails, etc... p g Cabinets, Traffic Amenities, etc... Systems, Electrical Cameras, etc... Systems, etc... BUCKEYE, AZCity of Buckeye, AZ TERM 2 rrrm OQO _` y= City of Flagstaff, AZ EfflB & I MI-jr29 MA\ Water Distribution Water Stormwater a��.�t Wa I ka b i I ity Inlets/Catch Basins, Town of Oro Valley, Valves, Hydrants, p AZ y re mps, Culverts, Pipes, Channels, Water Mains, Meters, Compressors, Sidewalks, ADA Manholes, etc... ---� Backf lows, etc... Generators, Ramps, Trees, Structures, etc... Lighting Fixtures, Signage, etc... County of La Paz, AZ iry OpenGov7 C,rO 5S _5 Zoz� CITY COUNCIL MEETING ROLL CALL J19 1� 5VY) Dater Regular Special xec Work S: ] -;r1 E: ) 3 S wE:-7•'1 S: E: CITY COUNCIL: Present Ab/excused Present Ab/excused Present Ab/excused MAYOR WILSON ✓ ✓ VICE MAYOR SCHROEDER Ll COUNCILMEMBER CROSS COUNCILMEMBER HECK COUNCILMEMBER JOHNSON COUNCILMEMBER NESSER COUNCILMEMBER SOLLER TOTAL Reg pe work Additional City Staff: CITY STAFF: c City Manager Bryant Powell !/ ✓ Assistant City Manager Matt Busby j/ ✓ ✓ C u� h `"4(- Econ Director Ryan Kaup 1/ ✓ ': ft✓ �(�`h p{r Mrkt Comm Director Kayla Fulmer Management Analyst Rob Wisler I/ ✓ I/ T Q%1' � Management Analyst Eli Richardson ✓ City Clerk Evie McKinney I/ V ✓ Deputy City Clerk Amy Greening I/ d ►•LN °� City Attorney Joel Stern V I/ Public Safety Director Michael Pooley I/ Public Safety Assistant Johnny John Dev Services Director Rudy Esquivias ✓ I/ Dev Sery Deputy Dir Sidney Urias Building Safety Mgr Adrian Alegria IT Director Doug Wirthgen ✓ I/ Planner Erica Hernandez Planner Nick Leftwich PW/Water Director Mike Loggins L,1 Invocation: City Engineer Emile Schmid Pledge: Q PW Project Engineer Raquel Schatz ✓ Municipal Judge Thomas McDermott Finance Director Angelie Hawley I/ Library Director Pam Harrison Park& Rec Director Liz Langenbach 1/ HR Director Anna McCray i'veeiiil .�iv�x