Loading...
HomeMy WebLinkAbout2024 08.05 City Council Work Session Agenda 04 �,?ACHf� City of Apache Junction, Arizona Meeting location: +� City Council Chambers 1U Z at City Hall Agenda 300 E.Superstition Blvd. \gilONr Apache Junction,AZ - City Council Work Session 85119 apachejunctionaz.gov Ph:(480)982-8002 Doors are open to the public at least 15 minutes prior to the posted meeting start time. Monday,August 5,2024 7:00 PM City Council Chambers A. CALL TO ORDER B. ROLL CALL C. AGENDA ITEMS 1. 24-553 Presentation and discussion on awarding contracts for Towing and Vehicle Storage Services RFP#PD2024-003. Sponsors: Michael Pooley Attachments: Memo City Council Towing 2. 24-593 Presentation and discussion of Resolution No. 24-28 approving the submittal of application from the City of Apache Junction to the Gila River Indian Community Shared Revenue Program for Proposition 202 Funds for Fiscal Year 2024-2025 in the amount of$30,000 for senior transportation. Sponsors. Angelie Hawley Attachments: Staff Report for GRIC Grant Resolution 24-28 GRIC Grant Application 3. 24-557 Presentation and discussion on amending the Apache Junction City Code ("AJCC"), Volume 1, Chapter 9 Health and Sanitation, Article 9-1 Property Maintenance Standards, Section 9-1-4 Enforcement and Abatement; and the AJCC, Volume 2, Land Development Code, Chapter 1 Zoning Ordinance, Article 1-16 Administration, Section 1-16-16 Violations, Penalties and Enforcement; pertaining to fees charged for violations. Sponsors: Rudy Esquivias 4. 24-603 Presentation and discussion on award of contract to Dig Studio for Prospector Park Pickleball Court Expansion in an amount not to exceed $138,624.15 which includes a 5% contingency. Sponsors: Dave Butler Attachments: Staff Memo-Architect PB Courts DIG Contract Signed July 17 City of Apache Junction,Arizona Page 1 Printed on 8/1/2024 City Council Work Session Agenda August 5,2024 5. 24-613 Presentation and discussion on the procurement of city fleet vehicles and equipment for FY25 making the purchase through Arizona State Cooperative Contract#CTR069472 with Freightliner, Arizona State Cooperative Contract#CTR059323 with San Tan Ford, and City of Phoenix Cooperative Contract CON159257-0 for lighting and equipment for a total not to exceed $2,226,502. Sponsors: Ted Wolff Attachments: Proposed Purchase of General Funds.pdf Proposed Purchase of HURF FY24 25.pdf D. ADJOURNMENT Copies of this agenda and additional information on any of the items listed above may be obtained from the City Clerk's office located at 300 E Superstition Blvd,Apache Junction,AZ 85119, Monday through Thursday from 7:00a-6:00p, excluding holidays. The City of Apache Junction invites and welcomes people of all abilities to use our programs, sites and facilities. Specific requests may be made by contacting the Human Resources Office at(480)474-2617 or TDD(480) 983-0095. The Apache Junction City Council may vote to go into Executive Session for legal advice on any item listed on this agenda pursuant to A.R.S. §38-431.03(A)(3);this notice is given pursuant to A.R.S. § 38-431.02 to the members of the City Council and the public. City of Apache Junction,Arizona Page 2 Printed on 8/1/2024 ►P�"E�c�, City of Apache Junction, Arizona 300 E Superstition Boulevard � 0 Agenda Item Cover Sheet Apache Junction,AZ 85119 Agenda Item No. 1. 'Piz File ID: 24-553 Sponsor: Michael Pooley Agenda Date: 8/5/2024 Index: In Control: City Council Work Session Presentation and discussion on awarding contracts for Towing and Vehicle Storage Services RFP#PD2024-003. City of Apache Junction,Arizona Page 1 Printed on 81112024 7f City of Apache Junction Home of the Superstition Mountains DATE: August 5, 2024 TO: Mayor and City Council THROUGH: Bryant Powell, City Manager Matt Busby, Assistant City Manager FROM: Michael Beaton, Police Commander Kimberly Heldt, Purchasing Administrator SUBJECT: Towing and Vehicle Storage Services RFP #PD2024-003 The current contracts for Towing and Vehicle Services expires on August 31, 2024. The City issued a Request for Proposals on May 1, 2024, and received seven total proposals, one was nonresponsive. Responsive proposals were received from: 1 . Apache Sands 2. CL King 3. Executive Towing 4. Phoenix Metro 5. Professional Towing and Recovery 6. Valley Express Staff reviewed the proposals for proven technical ability, qualifications and experience. The following four proposals were deemed the most responsive and responsible: 1 . Executive Towing 2. Apache Sands 3. Valley Express 4. Phoenix Metro Staff request council award the contracts to those four companies. ►P�"E�c�, City of Apache Junction, Arizona 300 E Superstition Boulevard � ;z Agenda Item Cover Sheet Apache Junction,AZ 85119 Agenda Item No.2. QitoN►' File ID: 24-593 Sponsor:Angelie Hawley Agenda Date: 8/5/2024 Index: In Control: City Council Work Session Presentation and discussion of Resolution No. 24-28 approving the submittal of application from the City of Apache Junction to the Gila River Indian Community Shared Revenue Program for Proposition 202 Funds for Fiscal Year 2024-2025 in the amount of$30,000 for senior transportation. City of Apache Junction,Arizona Page 1 Printed on 81112024 O� PQPACHF I/Gti z City of Apache Junction p Finance Department" qR/ZONP DATE: August 5, 2024 TO: The Honorable Mayor and City Council THROUGH: Bryant Powell, City Manager FROM: Angelie Hawley, Finance Director SUBJECT: Proposition 202 State Shared Revenue Program Grant Application for Fiscal Year 2024-2025. REQUEST Consideration of approval of Resolution No. 24-28 approving the submittal of application from the City of Apache Junction to the Gila River Indian Community State Shared Revenue Program for Fiscal Year 2024-2005. BACKGROUND In November 2002, the voters of Arizona approved Proposition 202 which initiated gaming compacts between the State of Arizona and the Native American tribes. An important provision of Proposition 202 was the sharing of gaming revenues with the state. Henceforth, tribal communities would be assessed by the state a percentage of their gross gaming revenue. Tribal communities had the option of either paying all of this assessment into a state managed fund or to pay 88% of the assessment into the state-managed fund and retain 12% of the assessment for distribution as grants. The Gila River Indian Community("GRIC") exercised its option to retain and administer 12% of State shared revenue. GRIC's policy is to generally limit the distributions to cities, towns, and counties in Maricopa and Pinal Counties. Funding priorities include: 1) public safety (police, fire, EMS); 2)transportation; 3) health care services; 4) economic development; and 5) education. The law also stipulates that local nonprofits may submit applications to tribal communities if the nonprofit organization is "sponsored"by an appropriate municipality. In such cases, the municipality agrees to act as a conduit for the grant funds. The municipality receives the grant funds from the tribal community and in turn issues a check to the nonprofit agency. Memo to The Honorable Mayor and Council August 5, 2024—Page Two DISCUSSION The following application was recommended for funding by the GRIC community office for special funding. Upon receipt of a resolution, the project will be forwarded to the GRIC governing body for final approval. RECOMMENDATION Due to grant deadlines, GRIC is requesting that an approved Resolution be forwarded to them as soon as possible. Therefore, Staff respectfully recommends the city council approve Resolution No. 24-28. RESOLUTION NO. 24-28 A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, APPROVING THE SUBMITTAL OF A GRANT APPLICATION TO THE GILA RIVER INDIAN COMMUNITY FOR PROPOSITION 202 FUNDS TO COVER SENIOR TRANSPORTATION COSTS . WHEREAS, in 2002 , Proposition 202 authorized new gaming compacts between the State of Arizona and Arizona Native Tribes which included sharing of gaming revenues ; and WHEREAS, a portion of gamming revenue in an amount of 12% can be allocated by a tribal community and distributed to cities, towns or counties for government services that; 1) benefit the general public; 2) mitigate the impacts of gaming; and 3) promote commerce and economic development ; and WHEREAS, the Gila River Indian Community ( "GRIC" ) has decided to exercise its option to retain and administer the 12% share itself and has adopted guidelines and procedures for this program; and WHEREAS, GRIC developed an expanded list of priority areas for which funding will be concentrated, including public safety, transportation, healthcare services, economic development, and education. WHEREAS, parks and recreation staff has identified a critical need for its senior transportation programs and; WHEREAS, senior transportation falls under the above- referenced GRIC list . NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION ARIZONA, AS FOLLOWS : Section 1 : Staff is authorized to submit application, on behalf of the City of Apache Junction parks and recreation department, to GRIC for Proposition 202 Funds, and the mayor is authorized to sign the application, contract and grant documents for receipt and RESOLUTION NO. 24-28 PAGE 1 OF 2 distribution of the Proposition 202 funds for senior transportation in an amount not to exceed $30, 000 . 00 . Section 2 : The mayor is authorized to take any and all actions necessary to implement and complete activities submitted in the application. Section 3 : The city manager or his or her designee is hereby authorized to take whatever steps necessary to administer and further procure the funding. PASSED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, THIS DAY OF AUGUST, 2024 . SIGNED AND ATTESTED TO THIS DAY OF AUGUST, 2024 . WALTER "CHIP" WILSON Mayor ATTEST: JENNIFER PENA City Clerk APPROVED AS TO FORM: C�0= 36.24 RICHARD J. STERN City Attorney RESOLUTION NO. 24-28 PAGE 2 OF 2 ►P�"E�c�, City of Apache Junction, Arizona 300 E Superstition Boulevard o Agenda Item Cover Sheet Apache Junction,AZ U =i 85119 Agenda Item No. 3. �Piz oN* File ID: 24-557 Sponsor: Rudy Esquivias Agenda Date: 8/5/2024 Index: In Control: City Council Work Session Presentation and discussion on amending the Apache Junction City Code ("AJCC"), Volume 1, Chapter 9 Health and Sanitation, Article 9-1 Property Maintenance Standards, Section 9-1-4 Enforcement and Abatement; and the AJCC, Volume 2, Land Development Code, Chapter 1 Zoning Ordinance, Article 1-16 Administration, Section 1-16-16 Violations, Penalties and Enforcement; pertaining to fees charged for violations. City of Apache Junction,Arizona Page 1 Printed on 81112024 ►P�"E�c�, City of Apache Junction, Arizona 300 E Superstition Boulevard o Agenda Item Cover Sheet Apache Junction,AZ U =i 85119 Agenda Item No.4. 'Piz File ID: 24-603 Sponsor: Dave Butler Agenda Date: 8/5/2024 Index: In Control: City Council Work Session Presentation and discussion on award of contract to Dig Studio for Prospector Park Pickleball Court Expansion in an amount not to exceed $138,624.15 which includes a 5% contingency. City of Apache Junction,Arizona Page 1 Printed on 81112024 1�04AJkC�A • •Zt o ache unctZon ZCy p Home of the Superstition Mountains MEMORANDUM TO: Honorable Mayor and City Council Members THROUGH: Bryant Powell, City Manager FROM: Liz Langenbach, Parks and Recreation Director DATE: July 17, 2024 SUBJECT: Award of Contract for Architectural Services for Prospector Park Pickleball Courts Pickleball courts have been among the most requested amenities throughout the entire state of Arizona, for the past 10-15 years. After a dog park, it is the most frequently mentioned need by city residents to our department. After converting one tennis court to four pickleball courts in 2014, we have seen the need increase exponentially year after year. During the cooler months of the year, staff see 30-40 people waiting their turn on the sidelines to play, every day. After reaching out to several firms, City staff have selected Dig Studio to design and help implement the expansion of our Prospector Park pickleball courts, per the original master plan of this area. They are respectfully regarded throughout Arizona in the parks and recreation field and have proposed a price staff feel to be very competitive and within budget. This project was approved in the FY25 budget to be funded by the development fund. This is money collected that can ONLY be utilized for projects within the parks system, identified in the state required, Infrastructure Improvement Plan, adopted every 5 years by city council. Local pickleball enthusiasts are also assisting with a corporate partnership effort. Staff is recommending an architectural contract be awarded to Dig Studio in an amount not to exceed: $138,624.15, which includes a 5% owner-controlled contingency for unforeseen circumstances. This item will be presented and discussed at your August 4th Work Session and brought back two weeks later for consideration and approval. 300 E.Superstition Blvd.9 APACHE JUNCTION,AZ 85119 9 PHONE(480)983-2181•FAX(480)982-2438•TDD(480)983-0095 DESIGN AND PREPARATION OF CONSTRUCTION DOCUMENTS AGREEMENT WITH DIG STUDIO, INC THIS AGREEMENT is made as of the 3 day of September 2024 (the "Effective Date") by and between the CITY OF APACHE JUNCTION, an Arizona municipal corporation ("City"), and DIG STUDIO, a Colorado corporation, ("Consultant") both of which may be hereinafter referred to collectively as the "Parties" or individually as "Party". RECITALS A. City desires to retain a consultant to design in a comprehensive master plan and prepare construction documents for additional pickleball courts at Prospector Park and to make payment for the same in accordance with the terms and conditions set forth in this Agreement, including all attachments and addenda which are appended hereto by mutual agreement of the Parties. B. The open market procedures have been satisfied to the extent they apply. C. The Parties have set forth below contemplated services Consultant will provide City, including payment terms for such services and products. AGREEMENT NOW, THEREFORE, in consideration of the Recitals noted above, the mutual covenants and conditions below, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows: 1. CONSULTANT'S DUTIES: Consultant agrees to perform the professional services detailed in Exhibit A. 2. COMPENSATION: In accordance with the terms and conditions of this Agreement, City shall compensate Consultant for professional services in an amount not to exceed of One Hundred Thirty Two Thousand Twenty Three Dollars and Zero Cents ($132,023.00) in accordance with the price sheet set forth in Exhibit B except for changes authorized by properly executed change orders (contingency), which shall not exceed an additional 5% of the Contract Sum, in the amount of Six Thousand Six Hundred One Dollars and Fifteen Cents ($6,601.15) for a total of One Hundred Thirty Eight Thousand Six Hundred Twenty Four Dollars and Fifteen Cents ($138,624.15). 3. CONSULTANT BILLING: Consultant shall bill City on a time and expense basis in a total amount not to exceed Section 2 above. City shall pay such billings within thirty (30) calendar days of the date of receipt. 4. TERM/RENEWAL: The term of this Agreement starts on September 3, 2024 and ends on December 31, 2025, unless otherwise terminated as set forth herein. Following the initial term, the Parties may not renew or extend this Agreement. 5. CITY'S STANDARD OF PERFORMANCE: City shall furnish Consultant with all data, information and other supporting services specified in Exhibit A. 6. CONSULTANT'S STANDARD OF PERFORMANCE: While performing the services, Consultant shall exercise the reasonable professional care and skill customarily exercised by reputable members of Consultant's profession practicing in the Phoenix Metropolitan Area, and shall use reasonable diligence and best judgment while exercising its professional skill and expertise. Consultant shall be responsible for all errors and omissions Consultant commits in the performance of this Agreement. 7. NOTICES: All notices to the a Party required under this Agreement shall be in writing and sent by first class certified mail, postage prepaid, return receipt requested, addressed to the following: If to City: City of Apache Junction David Butler, Parks Superintendent 300 East Superstition Boulevard Apache Junction, AZ 85119 If to Consultant: Dig Studio, Inc Jay Hicks, Principal Partner 3003 N Central, Suite 800 Phoenix, AZ 85012 8. INSURANCE: Consultant, at its own expense, shall purchase and maintain the herein stipulated minimum insurance with companies duly licensed, possessing a current A.M. Best, Inc. Rating of B++6, or approved unlicensed in the State of Arizona with policies and forms satisfactory to City. All insurance required herein shall be maintained in full force and effect until all work or service required to be performed under the terms of the Agreement is satisfactorily completed and formally accepted; failure to do so may, at the sole discretion of City, constitute a material breach of this Agreement. Consultant's insurance shall be primary insurance as respects the City, and any insurance or self-insurance maintained by City shall not contribute to it. Any failure to comply with the claim reporting provisions of the insurance policies or any breach of an insurance policy warranty shall not affect coverage afforded under the insurance policies to protect City. 2 The insurance policies, except Workers' Compensation, shall contain a waiver of transfer rights of recovery (subrogation) against City, its agents, officers, officials and employees for any claims arising out of Contractor's acts, errors, mistakes, omissions, work or service. The insurance policies may provide coverage which contains deductibles or self-insured retentions. Such deductible and/or self-insured retentions shall not be applicable with respect to the coverage provided to City under such policies. Consultant shall be solely responsible for the deductible and/or self retention and City, at its option, may require Consultant to secure payment of such deductibles or self-insured retentions by a surety bond or an irrevocable and unconditional letter of credit. City reserves the right to request and to receive, within ten (10) working days, certified copies of any or all of the herein required insurance policies and/or endorsements. City shall not be obligated, however, to review same or to advise Consultant of any deficiencies in such policies and endorsements, and such receipt shall not relieve Consultant from, or be deemed a waiver of, City's right to insist on strict fulfillment of Consultant's obligations under this Agreement. The insurance policies, except Workers' Compensation and Professional Liability, required by this Agreement, shall name City, its agents, officers, officials and employees as Additional Insureds. REQUIRED COVERAGE Commercial General Liability Consultant shall maintain Commercial General Liability insurance with a limit of not less than $1,000,000 for each occurrence with a $2,000,000 Products/Completed Operations Aggregate and a $2,000,000 General Aggregate limit. The policy shall include coverage for bodily injury, broad form property damage, personal injury, products and completed operations and blanket contractual coverage including, but not limited to, the liability assumed under the indemnification provisions of this Agreement, which coverage will be at least as broad as that on Insurance Service Office, Inc. Policy Form No. CG 00011093, or the equivalent thereof. Such policy shall contain a severability of interest provision, and shall not contain a sunset provision or commutation clause, nor any provision which would serve to limit third party action over claims. The Commercial General Liability additional insured endorsement shall be at least as broad as the Insurance Service Office, Inc.'s Additional Insured, Form 3 B, CG 20101185, or the equivalent thereof, and shall include coverage for Consultant's operations and products and completed operations. If required by this Agreement, if Consultant sublets any part of the work, services or operations, Consultant shall purchase and maintain, at all times during prosecution of the work, services or operations under this Agreement, an Owner and Consultant's Protective Liability insurance policy for bodily injury and property damage, including death, which may arise in the prosecution of Consultant's work, service or operations under this Agreement. Coverage shall be on an occurrence basis with a limit not less than $1,000,000 per occurrence, and the policy shall be issued by the same insurance company that issues Consultant's Commercial General Liability insurance. Automobile Liability Consultant shall maintain Commercial/Business Automobile Liability insurance with a combined single limit for bodily injury and property damage of not less than $1,000,000 each occurrence with respect to Consultant's owned, hired, and non-owned vehicles assigned to or used in performance of Consultant's work. Coverage will be at least as broad as coverage code 1, "any auto", (Insurance Service Office, Inc. Policy Form CA 00011293, or the equivalent thereof). Such insurance shall include coverage for loading and off loading hazards. If hazardous substances, materials or wastes are to be transported, MCS 90 endorsement shall be included and $5,000,000 per accident limits for bodily injury and property damage shall apply. Workers' Compensation Consultant shall carry Workers' Compensation insurance to cover obligations imposed by federal and state statutes having jurisdiction of Consultant's employees engaged in the performance of the work or services; and, Employer's Liability insurance of not less than $100,000 for each accident, $100,000 disease for each employee, and $500,000 disease policy limit. By execution of this Agreement, Consultant certifies as follows: "I am aware and understand the provisions of A.R.S. § 23-901 etseq. which requires every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of this chapter, and I will comply with such provisions before commencing the performance of the work of this Agreement." If Consultant has no employees for whom workers' compensation insurance is required, Consultant shall submit a declaration or affidavit to City so stating and 4 covenanting to obtain such insurance if and when Consultant employs any employees subject to coverage. In case any work is subcontracted, Consultant will require subcontractors to provide Workers' Compensation and Employer's Liability insurance to at least the same extent as required of Consultant. Professional Liability Consultant retained by City to provide the work or service required by this Agreement will maintain Professional Liability insurance covering acts, errors, mistakes and omissions arising out of the work or services performed by Consultant, or any person employed by Consultant, with a limit of not less than $1,000,000 each claim. Certificates of Insurance Prior to commencing work or services under this Agreement, Consultant shall furnish City with Certificates of Insurance, or formal endorsements as required by the Agreement, issued by Consultant's insurer(s), as evidence that policies providing the required coverages, conditions and limits required by this Agreement are in full force and effect. The form of the certificates of insurance and endorsements shall be subject to the approval of the Apache Junction City Attorney's Office, shall comply with the terms of this Agreement, and shall be issued and delivered to City Attorney, City of Apache Junction, 300 East Superstition Boulevard, Apache Junction, AZ 85119. In the event any insurance policies required by this Agreement are written on a "claims made" basis, coverage shall extend for two (2) years past completion and acceptance of Consultant's work or services and as evidenced by annual Certificates of Insurance. If a policy does expire during the life of the Agreement, a renewal certificate must be sent to City thirty (30) calendar days prior to the expiration date. All Certificates of Insurance shall be identified with bid serial number and title. Policies or certificates and completed forms of City's Additional Insured Endorsement (or a substantially equivalent insurance company form acceptable to the City Attorney) evidencing the coverage required by this section shall be filed with the City and shall include the City as an additional insured. The policy or policies shall be in the usual form of a public liability insurance, but shall also include the following provision: "Solely as respects work done by or on behalf of the named insured for the City of Apache Junction, it is agreed that the City of Apache 5 Junction and its officers and employees are added as additional insureds under this policy." Insurance required herein shall not expire, be canceled, or materially changed without thirty (30) calendar days' prior written notice to City. 9. APPLICABLE LAW AND VENUE: The terms and conditions of this Agreement shall be governed by and interpreted in accordance with the laws of the State of Arizona. Any action at law or in equity brought by either party for the purpose of enforcing a right or rights provided for in this Agreement, shall be tried in a court of competent jurisdiction in Pinal County, State of Arizona. The parties hereby waive all provisions of law providing for a change of venue in such proceeding to any other county. In the event either party shall bring suit to enforce any term of this Agreement or to recover any damages for and on account of the breach of any term or condition in this Agreement, it is mutually agreed that the prevailing party in such action shall recover all costs including: all litigation and appeal expenses, collection expenses, reasonable attorney fees, necessary witness fees and court costs to be determined by the court in such action. 10. FORCE MAJEURE: Neither City nor Consultant, as the case may be, shall be considered not to have performed its obligations under this Agreement in the event of enforced delay (an "Enforced Delay") due to causes beyond its control and without its fault or negligence or failure to comply with applicable laws, including, but not restricted to, acts of God, fires, floods, epidemics, pandemics, quarantine, restrictions, embargoes, labor disputes, and unusually severe weather or the delays of subcontractors or materialmen due to such causes, acts of a public enemy, war, terrorism or act of terror (including but not limited to bio-terrorism or eco-terrorism), nuclear radiation, blockade, insurrection, riot, labor strike or interruption, extortion, sabotage, or similar occurrence or any exercise of the power of eminent domain of any governmental body on behalf of any public entity, or a declaration of moratorium or similar hiatus (whether permanent or temporary) by any public entity directly affecting the obligations under this Agreement. In no event will Enforced Delay include any delay resulting from unavailability for any reason of labor shortages, or the unavailability for any reason of particular Consultants, subcontractors, vendors or investors desired by Consultant in connection with the obligations under this Agreement. Consultant agrees that Consultant alone will bear all risks of delay which are not Enforced Delay. In the event of the occurrence of any such Enforced Delay, the time or times for performance of the obligations of the Party claiming delay shall be extended for a period of the Enforced Delay; provided, however, that the Party seeking the benefit of the provisions of this Section shall, within thirty (30) calendar days after such Party knows or should know of any such Enforced Delay, first notify the other Party of the specific delay in writing and claim the right to an extension for the period of the Enforced Delay; and provided further that in no event shall a period of Enforced Delay exceed ninety (90) calendar days. 6 11. TERMINATION: This Agreement may be terminated by either Party for any reason upon thirty (30) calendar days written notice. If this Agreement is terminated, City shall be reimbursed from Consultant the amount paid for any undelivered and/or unaccepted products or services. Upon termination, City agrees to pay for all delivered, accepted, and properly invoiced services that were provided up to the announced Termination Date. 12. INDEMNIFICATION: To the fullest extent permitted by law, Consultant shall defend, indemnify and hold harmless City, its elected and appointed officers, officials, agents, and employees from and against any and all liability including but not limited to demands, claims, actions, fees, costs and expenses, including reasonable attorney and expert witness fees, arising from, or alleged to have arisen from, relating to, arising out of, or alleged to have resulted from the acts, errors, mistakes, omissions, Work or services of Consultant, its agents, employees, or any tier of Consultant's subcontractors in the performance of this Agreement, but only to the extent caused by the willful negligence, recklessness or intentional wrongful conduct of Consultant or its subcontractors in the performance of the Work under this Agreement or any subcontract. Consultant's duty to defend, hold harmless and indemnify City, its special districts, elected and appointed officers, officials, agents, and employees shall arise in connection with any claim, damage, loss or expense that is attributable to bodily injury, sickness, disease, death, or injury to, impairment, or destruction of property including loss of use resulting therefrom, caused by an Consultant's acts, errors, mistakes, omissions, work or services in the performance of this Agreement including any employee of Consultant, any tier of Consultant's subcontractor or any other person for whose acts, errors, mistakes, omissions, Work or services Consultant may be legally liable, but only to the extent caused by the negligence, recklessness or intentional wrongful conduct of Consultant or any tier of Consultant's subcontractors or any other person for whose acts, errors, mistakes, omissions, Work or services Consultant may be legally liable in the performance of the Work under this Agreement or subcontract. The amount and type of insurance coverage requirements set forth herein will in no way be construed as limiting the scope of the indemnity in this paragraph. The rights and obligations under this Section shall survive termination of this Agreement. 13. TAXES: Consultant shall pay all license, sales, consumer, transaction privilege, use and other similar taxes for services provided by Consultant which are legally enacted at the time the obligations under this Agreement are performed. 14. PERMITS & FEES: Unless otherwise provided in this Agreement, Consultant shall secure and pay for all applicable permits, government fees, licenses and inspections necessary for the proper execution and completion of services which are customarily secured after execution of the Agreement. Consultant shall give all notices and comply with all laws, ordinances, rules, regulations and lawful orders of any public authority bearing on the 7 performance of the obligations. Consultant represents and warrants that any license necessary to perform the services under this Agreement is current and valid. Consultant understands that the activity described herein constitutes "doing business in the City of Apache Junction" and Consultant agrees to obtain a business license pursuant to Chapter 8 of the Apache Junction City Code, Vol. I, and keep such license current during the term of this Agreement. Consultant also acknowledges that the tax provision of the Apache Junction Tax Code, Chapter 8A, may also apply and if so, shall obtain a transaction privilege license and/or other licenses as may be required by all applicable laws. Further, Consultant agrees to pay all applicable privilege and use taxes that are applicable to the activities, products and services provided under this Agreement. 15. RECORDS: Records of Consultant's labor, payroll, and other costs pertaining to this Agreement shall be kept on a generally recognized accounting basis and made available to City for inspection on request. Consultant shall maintain records for a period of at least two (2) years after termination of this Agreement, and shall make such records available during that retention period for examination or audit by City personnel during regular business hours. 16. RIGHT OF CITY TO CONTRACT WITH OTHERS: Nothing in this Agreement shall imply City is obligated to obtain the services described herein with only this particular Consultant. 17. INDEPENDENT CONTRACTOR: City and Consultant agree and understand that the relationship between both Parties is that of an independent contractor. 18. WAIVER OF TERMS AND CONDITIONS: The failure of City or Consultant to insist in any one or more instances on performance of any of the terms or conditions of this Agreement or to exercise any right or privilege contained herein shall not be considered as thereafter waiving such terms, conditions, rights or privileges, and they shall remain in full force and effect. 19. COMPLIANCE WITH FEDERAL AND STATE LAWS: Consultant understands and acknowledges the applicability of the American with Disabilities Act, the Immigration Reform and Control Act of 1986 and the Drug Free Workplace Act of 1989 to the services performed under this Agreement. As required by A.R.S. § 41-4401, Consultant hereby warrants its compliance with all federal immigration laws and regulations that relate to its employees and A.R.S. § 23-214(A). Consultant further warrants that after hiring an employee, Consultant will verify the employment eligibility of the employee through the E- Verify program. If Consultant uses any subcontractors in performance of services, subcontractors shall warrant their compliance with all federal immigration laws and regulations that relate to its employees and A.R.S. § 23- 214(A), and subcontractors shall further warrant that after hiring an employee, 8 such subcontractor verifies the employment eligibility of the employee through the E-Verify program. A breach of this warranty shall be deemed a material breach of the Agreement that is subject to penalties up to and including termination of this Agreement. Consultant is subject to a penalty of $100 per day for the first violation, $500 per day for the second violation, and $1,000 per day for the third violation. City at its option may terminate this Agreement after the third violation. Consultant shall not be deemed in material breach of this Agreement if the Consultant and/or subcontractors establish compliance with the employment verification provisions of Sections 274A and 274B of the federal Immigration and Nationality Act and the E-Verify requirements contained in A.R.S. § 23-214(A). City retains the legal right to inspect the papers of any Consultant or subcontractor employee who works under this Agreement to ensure that the Consultant or subcontractor is complying with the warranty. Any inspection will be conducted after reasonable notice and at reasonable times. If state law is amended, the Parties may modify this paragraph consistent with state law. 20. ENTIRE AGREEMENT: This Agreement and any attachments represent the entire agreement between City and Consultant and supersede all prior negotiations, representations or agreements, either express or implied, written or oral. It is mutually understood and agreed that no alteration or variation of the terms and conditions of this Agreement shall be valid unless made in writing and signed by the Parties hereto. Written and signed amendments shall automatically become part of the Supporting Documents, and shall supersede any inconsistent provision therein; provided, however, that any apparent inconsistency shall be resolved, if possible, by construing the provisions as mutually complementary and supplementary. 21. SUCCESSORS, ASSIGNMENT AND DELEGATION: City and Consultant each bind themselves, their partners, successors, assigns and legal representatives to the other Party hereto and to the partners, successors, assigns and legal representatives of such other Party in respect to all covenants, agreements and obligations contained in this Agreement. Neither Party to the Agreement shall assign the Agreement or sublet it as a whole or delegate the duties hereunder, without the written consent of the other, nor shall Consultant assign any monies due or to become due to it without the previous written consent of City. 22. SEVERABILITY: City and Consultant each believe that the execution, delivery and performance of this Agreement are in compliance with all applicable laws. However, in the unlikely event that any provision of this Agreement is declared void or unenforceable (or is construed as requiring City to do any act in violation of any applicable laws, including any constitutional provision, law, regulation, or City Code), such provision shall be deemed severed from this Agreement and this Agreement shall otherwise remain in full force and effect; provided that this Agreement shall retroactively be deemed reformed to the extent reasonably possible in such a manner so that the 9 reformed agreement (and any related agreements effective as of the same date) provide essentially the same rights and benefits (economic and otherwise) to the Parties as if such severance and reformation were not required. Unless prohibited by applicable laws, the Parties further shall perform all acts and execute, acknowledge and/or deliver all amendments, instruments and consents necessary to accomplish and to give effect to the purposes of this Agreement, as reformed. 23. ACCURACY OF WORK: Acceptance of services or work by City shall not relieve Consultant of the responsibility for subsequent correction of any such errors and the clarification of any ambiguities. Consultant shall make all necessary revisions or corrections resulting from errors and omissions on the part of Consultant without additional compensation. 24. TIME IS OF THE ESSENCE: Time is of the essence with respect to all provisions in this Agreement. Any delay in performance by either Party shall constitute a material breach of this Agreement. 25. PROHIBITION TO CONTRACT WITH CONSULTANTS WHO ENGAGE IN BOYCOTT OF THE STATE OF ISRAEL: The Parties acknowledge A.R.S. §§ 35- 393 through 35-393.03, as amended, which forbids public entities from contracting with Consultants who engage in boycotts of the State of Israel. Should Consultant under this Agreement engage in any such boycott against the State of Israel, this Agreement shall be deemed automatically terminated by operation of law. Any such boycott is a material breach of contract. 26. CERTIFICATION PURSUANT TO A.R.S. § 35-394. In accordance with Arizona Revised Statutes § 35-394, Consultant hereby certifies and agrees that Consultant does not currently and shall not for the duration of this Agreement use: 1) the forced labor of ethnic Uyghurs in the People's Republic of China, 2) any services or goods produced by the forced labor of ethnic Uyghurs in the People's Republic of China, and/or 3) any suppliers, contractors or subcontractors that use the forced labor or any services or goods produced by the forced labor of ethnic Uyghurs in the People's Republic of China. If Consultant becomes aware during the term of this Agreement that Consultant is not in compliance with this Section, then Consultant shall notify the City within five (5) business days after becoming aware of such noncompliance. If Consultant does not provide the City with written certification that Consultant has remedied such noncompliance within one hundred eighty (180) days after notifying the City of such noncompliance, this Agreement shall terminate, except that if the Agreement termination date occurs before the end of such one hundred eighty (180) day remedy period, this Agreement shall terminate on such contract termination date. 27. CONFLICTS OF INTEREST: This Agreement is subject to, and may be terminated by City in accordance with, the provisions of A.R.S. § 38-511. 10 IN WITNESS WHEREOF, Consultant and City have executed this Agreement as of the date first set forth above. CONSULTANT: Dig Studio, I , a rado corporation By: Jay Hic Its• Principal Partner CITY: CITY OF APACHE JUNCTION, ARIZONA, an Arizona municipal corporation By: Walter "Chip" Wilson Its: Mayor ATTEST: Jennifer Pena, City Clerk APPROVED AS TO FORM: R. Joel Stern, City Attorney 11 STATE OF ib6ttff-1 ss. COUNTY OF The foregoing was sub cri d and sworS Zt before rpe this day of JUAU 20-Lk, by NIS as nCA AfDig Studio, INC, a bolorado corporation. NMPu My Commis n Expires: CINTHIA ENRIQUEZ Notary Public.State of Arizona p MARICOPA COUNTY Commission#650673 Expires May 19.2027 STATE OF ARIZONA ) ) ss. COUNTY OF PINAL ) The foregoing wa subscribed and sworn to before me this day of , 20 by Walter "Chip" Wilson, as Mayor of the City of Apache Junction, Arizona, an Arizona municipal corporation. Notary Public My Commission Expires: 12 EXHIBIT A SCOPE OF WORK PROJECT DESCRIPTION The City of Apache Junction would like to provide Prospector with Park Pickle Ball amenities. Our proposal covers the development of a master plan to illustrate possible improvements to the overall 20 Acre parcel,and the design of a pickle ball complex, a preliminary cost estimate,construction documents and construction administration for the general area of work illustrated below. IPS ON �r 4.4 f♦ .� Z' 14 . i. • . ,S.."irk �`� .�,,�,�#iY� ?.- "�•��• _1dT � 1 •' 1 Proposed Prospector Park Pickle Ball—3015 N Idaho Road SCOPE OF WORK PROJECT DESCRIPTION Dig Studio, Inc. (Dig) is pleased to provide the following scope of work for Prospector Park Pickle Ball Complex. Improvements to the park may include: • Master Plan of—1.5 Acre Area • Sport Court (post tension)with lighting (24 courts) • General Landscape and Irrigation Design • General Park Amenities, Ramadas, seating The project will include park concepts and an illustrative site plan for use in public outreach.A 30%design will be prepared for City review and approval. Following the City's comments, Dig will advance the documents to 60% for City review. Drawings will then be advance the drawings to 90%and 100%for submittal for permit submittal and bidding. Dig Studio,Inc. Prospector Park Pickle Ball Complex May 24,2024 Dig will coordinate our work with the following team members that will be directly contracted with Dig. Wood Patel—Civil, survey, grading and drainage plans Wright Engineering-services for general electrical upgrades and additions. Speedie—geotechnical SCOPE OF SERVICES All work outlined below will be completed in accordance with a project schedule prepared by Dig Studio and City of Apache Junction. TASK 1.0: Master Site Plan/Schematic Design (30%) 1.01 Master Site Plan - Dig will prepare illustrative park programming and theming options for the park parcel. The improvements and additions will be presented as illustrative graphics. The illustrative graphics will include plan graphics with photo boards displaying design character, proposed materials, colors, and plant palette. A technical narrative will document the features of the design. 1.02 Site Survey—Dig's subconsultant will prepare a site survey for the 1.5Ac parcel. 1.03 Schematic Design-Based on the design consensus on the Master Plan by the public and City, Dig will prepare a refined design or the +/-1.5 Ac Pickle Ball Complex that will identify the parameters for the project. The design will focus on the development of the site components as well as connection to existing park elements and infrastructure. 1.04 Preliminary Estimations of Probable Construction Cost- Dig will prepare an initial estimate of probable cost of construction for the site improvements. The cost estimate will be itemized and quantified with unit prices based on recent and available unit pricing received on previous contracts. 1.05 Schematic Design Coordination Meetings— Dig will attend project coordination meetings with the City to review the design progress and overall status of the project. We are anticipating that these meeting will include design presentations and reviews, coordinating with other project disciplines, and discuss project issues and schedule. SUBMITTALS It is anticipated that the 30%Construction Document package will be submitted to City of Apache Junction for the review. All hardcopy submittals will be printed on bond paper. Project submittals are as follows: Task 1.0—Theming and Schematic Design (30%) - (24"x 36" prints and PDFs) - Master Plan Graphic(Rendered Plans) - Title/Sheet Index - Preliminary Hardscape Plan and Details - Preliminary Grading Plans - Preliminary Landscape Plan, Plant Materials List and Details Dig Studio,Inc. Prospector Park Pickle Ball Complex May 24,2024 - Preliminary Architectural Plans and Elevations - Technical Design Narrative - Probable Cost Estimate TASK 2.0: DESIGN DEVELOPMENT(60%) 2.01 Design Development- Based on schematic design, Dig will advance the design parameters for the project. The design will focus on the development of the site components including: ramadas, restroom, sports court with lighting, shade and seating, additional ramadas and general park features. 2.02 Estimations of Probable Construction Cost - Dig will prepare an initial estimate of probable cost of construction for the site improvements. The cost estimate will be itemized and quantified with unit prices based on recent and available unit pricing received on previous contracts. 2.03 Design Development Coordination Meetings—Dig will attend project coordination meetings with the City to review the design progress and overall status of the project. We are anticipating that these meeting will include design review, coordinating with other project disciplines, and discuss project issues and schedule. TASK 3.0: CONSTRUCTION DOCUMENT PHASE (90%-100%) After City has approved the Design Development direction, Dig and Team will refine the park features,structures, hardscape, landscape and irrigation documents. All plans and details will be prepared in AutoCAD format. The drawing format will be 24" by 36"sized sheets. Final construction specifications will reference any City of Apache Junction Standard Specifications and/or supplemented or modified as required. Dig anticipates that there will be (2)two submittals during the Construction Document phase of the project. The first 90% submittal will prepare the documents for City review and permitting. The second 100% submittal will prepare the documents for bidding and final construction. The construction document phase will be considered complete when we receive approved plans from the City of Apache Junction. 3.01 Hardscape Plans— Dig, in coordination with their design team, will prepare construction documents based on the approved layout of the design and any adjustments to the probable cost. The hardscape plan will utilize horizontal and vertical control coordinate points for staking the location of paving, planting, sport court, etc. The materials and finishes of the hardscape will be identified and detailed on the plan. Dig will provide installation details for all hardscape components. All structural components will be coordinated with the project structural engineer and the hardscape plans will reference the details shown on the structural plans if needed. It is anticipated that structural design will be required for the post-tension sport court and possible modifications to the existing ramada. 3.02 Landscape Plans—Dig will prepare the landscape construction documents that respond to the hardscape/site plan and any adjustments to the probable cost. The landscape plan will identify the final locations of inert groundcover for dust control and the location of new plant and relocated material. The plan will also include a complete plant key, materials schedule, and quantities. Dig will provide installation details for all landscape components. 3.03 Irrigation Plans— Dig's will prepare an overall irrigation plan as well as in the areas impacted by the new sport court improvements. Dig Studio,Inc. Prospector Park Pickle Ball Complex May 24,2024 3.04 Grading, Drainage and Utility Plans—Dig's subconsultant will prepare the grading and drainage, and utility plans that work within the parameters of Pickle Ball Complex and the overall 20 Ac Parcel. 3.05 Architectural Plans— Digs' subconsultant will prepare architectural designs for the restroom building. The drawings will support the new building improvements. 3.06 Electrical Plans— Digs' subconsultant will prepare electrical designs for the Pickle ball courts, parking, and open space improvements. The drawings will support the new park improvements. 3.07 Preliminary and Final Estimations of Probable Construction Cost- Dig will prepare a preliminary and final estimate of probable cost for construction of hardscape, landscape, and irrigation components as described. The estimate will be itemized and quantified with unit prices to support a schedule of values to be utilized during bidding. A schedule of values will be prepared for the City's use in preparation of the bid advertisement. 3.08 Construction Document Coordination Meetings - Dig will participate in weekly project conference calls and/or coordination meetings with the City to review the status of the project, coordinate with other project disciplines, and discuss project issues and schedule. SUBMITTALS It is anticipated that the 90%Construction Document package will be submitted to City of Apache Junction for the required project review/permitting process. All hardcopy submittals will be printed on bond paper. Project submittals are as follows: 60% Design Development(24"x 36") - Design Development Documents (advanced plans describe in SD) - Probably Cost Estimate Update 90% Permit/Bid Ready Construction Documents (24" x 36") - Complete Contract Documents Set - Updated Cost Estimate 100% Permit/Bid Ready Construction Documents (24"x 36" sealed/signed prints and PDFs) - Complete Contract Documents Set - Final Cost Estimate and Schedule of Values Dig Studio,Inc. Prospector Park Pickle Ball Complex May 24,2024 EXHIBIT B FEE PROPOSAL 14 FEE PROPOSAL FEE SUMMARY The scope of work has been separated into work tasks: RG snxw Prospectw Park Pkldil ll EXHIBIT'B-1" Dig COST SUMMARY Dale 5124,2024 TASK DESCRIPTION DESIGN FEES Comments Reimbursable Dig Studio Deugn Expenses ask 1.0 Conce is Schematic Desi n III S 11.970 00 • 2.0 Oes� n Deve o ment 160M1 t 20.155.00 Task 3-0:Construction Documents(90%100%) S 23.598.00 Sub-Total S SS,723.00 S Total Dig Studio Fees&Expenses S S6.223 00 Sub Consultants and Citv Contingency Wood Patel S 40.00000 Wright En inrr n k. f 31.500.00 Speedie $ 4.300.00 S,_t-T,,al,G,,ih Cc,r•Ota�t inn R E-ve—es Is 5,80000 S Total Sub-Consultant Fee,contingency 6 Reimbursable E■ en S 75 80000 F[E&R(I M 8 U RSADU SUG-TOTALq S 13152300 S S0000 $ 132,023.00 Dig Studio,Inc. Prospector Park Pickle Ball Complex May 24,2024 DIG STUDIO FEE BREAKDOWN DIG STUDIO vrosp EXHIBIT Park Rckleball E urs and Rat v Hours and Rates V` Date 512412024 P3.Sr P1. Landscape Landscape Landscape Landscape PROJECT Comments Principal Principal Designer VI Designer III Designer II Designer I ROLE Jay Hrcks Jeff Seal! Staff Ste!! Kbe L thner Nicholas$ 23000 $ 18500 S 16000 $ 125 DO S 11500 S 11000 <HOURLY TOTAL TASK DESCRIPTION HOURS PER TASK Task 1.0:Concept/Schematic 130'.1 3 8 31 0 0 41 86 Schematic Des n 1 1 15 40 57 lPreliminary Cost Estimate 1 1 4 a 10 lCity Coordination Metings 1 6 12 19 4 Meetings Task 2.0:Design Develo nt 60% 2 11 32 0 0 114 159 Hardscape Plans I Details 1 6 Landscape I Tree Inventory Plans 1 6 32 39 Irrigation Plan 1 32 33 Grading Plan/WP Coordination 1 1 8 10 Electrical Plan/Wright Coordination 1 1 6 8 Probable Constrtction Cost 1 1 1 4 7 Citv Coordination Metm s 1 6 16 23 5 Meetings Task 3.0:Construction Documents 90%-100 ti 4 12 48 0 0 146 210 Hardscape Plans!Details 1 8 40 49 Landscape Plans 1 8 40 49 Irrigation Plans 2 32 34 Grading Plan/WP Coordination 1 2 4 7 Electrical Plan/Wright Coordination 1 2 2 5 Permit submittal 1 1 6 24 32 Probable Constriction Cost Bid Assistance 1 1 1 4 1 4 10 Ci Coordination Meb s 2 6 16 ;4 5 Meetings TOTAL HOURS: 9 31 111 0 0 304 455 DIG STUDIO BILLING RATES Category Amount Principal P3 $ 230.00 Principal P2 $ 210.00 Principal P1 $ 185.00 Designer VI $ 160.00 Designer V $ 145.00 Designer IV $ 135.00 Designer III $ 125.00 Designer II $ 115.00 Designer I $ 110.00 Administration $ 135.00 Attachments: Wood Patel (Survey, Civil Design) Fee Proposal Wright Engineering (Electrical Engineering) Fee Proposal Speedie (Geotech) Fee Proposal END SCOPE OF WORK Dig Studio,Inc. Prospector Park Pickle Ball Complex May 24,2024 ►P�"E�c�, City of Apache Junction, Arizona 300 E Superstition Boulevard o Agenda Item Cover Sheet Apache Junction,AZ U =i 85119 Agenda Item No. 5. �Piz oN* File ID: 24-613 Sponsor: Ted Wolff Agenda Date: 8/5/2024 Index: In Control: City Council Work Session Presentation and discussion on the procurement of city fleet vehicles and equipment for FY25 making the purchase through Arizona State Cooperative Contract#CTR069472 with Freightliner, Arizona State Cooperative Contract#CTR059323 with San Tan Ford, and City of Phoenix Cooperative Contract CON159257-0 for lighting and equipment for a total not to exceed $2,226,502. City of Apache Junction,Arizona Page 1 Printed on 81112024 PQpCH�� ti Public Works Department Home of the Superstition Mountains gHIZONP MEMORANDUM DATE: July 23, 2024 TO: Mayor and Members of City Council THROUGH: Bryant Powell, City Manager FROM: Ted Wolff, Public Works Director SUBJECT: Proposed Purchase of General Funds The public works department budgeted $1,626,902 for one additional community outreach vehicle, one homeless outreach additional vehicle, three additional vehicles in the patrol division, one replacement in the traffic division, one replacement vehicle in the patrol division, one additional cargo van for animal control, two additional vehicles for Development Services, one additional vehicle for Information Technology, three additional vehicles for Parks and Recreation, four replacement vehicles for Parks and Recreation, one additional tractor for Parks and Recreation, one additional vehicle for Facilities, and one replacement vehicle for Facilities. The purchase of these vehicles includes lighting and all equipment using general funds in the city's Fiscal Year 2024/2025 budget approved by the city council in June. Police Department Community Outreach 1- 2024 Ford Explorer— new addition. Police Department Homeless Outreach 1- 2024 Ford F-150 Super Crew Cab — new addition. Police Department Traffic 1- 2024 Ford Expedition to replace unit 20-524, a 2017 Ford Expedition with 97,981 miles in poor condition Police Department Animal Control 1 — 2024 Transit Cargo van — new addition Police Department Patrol 2- 2024 Ford Explorer— new additions 575 E. Baseline Avenue, Apache Junction, AZ 85119 • Voice (480) 982-1055 • FAX (480) 983-5752 PQ pCH ti Public Works Department Home of the Superstition Mountains gHIZONP 1- 2024 2024 Ford Explorer to replace 20-337, a 2015 Ford Explorer with 103,153 miles in poor condition 1- 2024 Ford Explorer to replace 20-372, a 2015 Ford Explorer with 116,829 miles in poor condition Parks and Recreation Department 1- 2024 Ford F-350 with dump bed to replace unit 50-149, a 2000 Isuzu with 75,163 miles in poor condition. 1- 2024 Ford F-350 with dump bed to replace unit 50-186, a 2006 Isuzu with 78,149 miles in poor condition. 1- 2024 Ford F-250 Regular Cab to replace unit 50-185, a 2006 Ford F-250 4X4 with 87,579 miles in fair condition, 1- 2024 Freightliner M2-60 to replace 50-159, a 2002 Freightliner with 36,866 miles in poor condition. 2- 2024 Ford F-150 Super Crew 4X4 — new addition 1- 2024 John Deere 5075E tractor— new addition. 1- 2024 Ford Explorer— new addition Development Services 2- 2024 Ford Explorer— new additions Information Technology 1- 2024 2024 Ford Explorer— new addition Public Works Facilities 1- 2024 Ford F-250 to replace 31-245, a Ford F-250 with 121,711 in poor condition 1- 2024 Ford F-150 Super Crew— new addition The purchase of these vehicles would be through the State of Arizona Cooperative Contract# CTR059323 with San Tan Ford and CTR069472 with Freightliner. The lighting and equipment would be through the City of Phoenix Cooperative contract# CON159257-0. 575 E. Baseline Avenue, Apache Junction, AZ 85119 • Voice (480) 982-1055 • FAX (480) 983-5752 PQpCH�� ti Public Works Department Home of the Superstition Mountains gHIZONP MEMORANDUM DATE: July 23, 2024 TO: Mayor and Members of City Council THROUGH: Bryant Powell, City Manager FROM: Ted Wolff, Public Works Director SUBJECT: Proposed Purchase of HURF Fund Equipment and Vehicle for Public Works The public works department budgeted $599,600 for one replacement forklift, two replacement brooms, two replacement vehicles, two additional vehicles and one new flail mower attachment. Equipment and vehicle purchases include lighting and equipment using highway user revenue funds (HURF) in the city's Fiscal Year 2024/2025 budget approved by city council in June. 1- 2024 Ford F-150 XLT Super Crew 4X4 to replace unit 30-260, a 2009 Ford Escape with 81,053 miles in fair/poor condition. 1- 2024 Ford XL F-350 with dump bed — new addition. 1- 2024 Ford- 150 XL Super Crew 4X4 — new addition. 1- 2024 Ford XL F-350 with dump bed to replace 30-238, a 2006 Isuzu with 95,684 miles in fair/poor condition. 2- 2024 Superior broom to replace 30-217 and 30-253, Broce brooms in fair/poor condition. 1- 2024 Hyster forklift to replace a 1986 Hyster Forklift with 6,614 hours in poor condition. 1 — 2024offset flail mower— new The vehicles would be through the State of Arizona Cooperative contract#CTR059323 with San Tan Ford. The lighting and equipment would be through the City of Phoenix Cooperative contract #159257-0. 575 E. Baseline Avenue, Apache Junction, AZ 85119 • Voice (480) 982-1055 • FAX (480) 983-5752 CITY COUNCIL MEETING ROLL CALL Date: Work Study Regular Special SAA E: ;1 0I',00 E: S: E: CITY COUNCIL: Present Ab/excu Present Ab/excu Pr ent AF/excu MAYOR WILSON VICE MAYOR SCHROEDER ✓ V COUNCILMEMBER CROSS ✓ COUNCILMEMBER HECK V _ COUNCILMEMBER JOHNSON COUNCILMEMBER NESSER COUNCILMEMBER SOLLER L/ TOTAL CITY STAFF' 7PresentAb/excu Present Ab/excu P esent Ab/excu City Manager Bryant Powell Assistant City Manager Matt Busby L/, 1 City Clerk Jennifer Pena _ City Attorney Joel Stern IT Director Doug Wirthgen Mrkt Comm Director Kayla Fulmer Public Safety Director Michael Pooley Public Safety Assistant Johnny John Dev Services Director Rudy Esquivias Vol PW Director Ted Wolff Parks& Rec Director Liz Langenbach Econ Director Patrick Ainsworth Library Director Pam Harrison Finance Director Angelie Hawley HR Director Anna McCray Water District Director Mike Loggins Municipal Judge A. Doug LaSota Deputy City Clerk Evie McKinney Planning Manager Sidney Urias Building&Safety Mgr AdrianAlegria Senior Planner Kelsey Schattnik Planner Erica Hernandez Planner Nick Leftwich PW Project Engineer Raquel Schatz City Engineer Emile Schmid Management Anaylyst Rob Wistler S:\Templates & Forms\Roll Call - City r, ,n-;! - ertnnri-,)r,rP r1r)r,