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2023 10.16 City Council Work Session Agenda
City of Apache Junction, Arizona Meeting location: City Council Chambers 1U Z at City Hall \ -` �► Agenda 300 E.Superstition Blvd. \gilONr Apache Junction,AZ City Council Work Session 85119 apachejunctionaz.gov Ph:(480)982-8002 Monday, October 16,2023 7:00 PM City Council Chambers A. CALL TO ORDER B. ROLL CALL C. AGENDA ITEMS 1. 23-471 Interviews of applicants for annual appointments and reappointments for the City of Apache Junction Boards and Commissions. Appointments will be made on Tuesday, October 17, 2023 at the regular meeting of the city council. Sponsors: Jennifer Pena Attachments: Boards and Commissions Applicant Spreadsheet Boards and Commissions Members and Terms 2. 23-494 Presentation and discussion on procurement of police department drones from Gresco Supply Inc., utilizing State Cooperative Contract #CTR065255, in an amount not to exceed $72,638,81. Sponsors: Michael Pooley Attachments: Drone Memo Purchase Agreement Gresco-Apache Jct(partially executed) 3. 23-538 Presentation and discussion on award of contract to Weems Asphalt for the reconstruction of the City's Fuel Island. The work would be through the Maricopa County cooperative contract No. 210166-S in the amount of$126,674.98 plus a 10% contingency for unforeseen change orders in the amount of$12,667.49 for a total not to exceed $139,324.47. Work will result in a new cement concrete surface to replace the current surface in very poor condition along with new asphalt concrete for the fuel island approaches. Work is planned between November 2023 to January 2024. Sponsors: Ted Wolff Attachments: Staff Memo HFS23-05 Weems WS 160ct2023 HFS23-05 Agreement-Weems City of Apache Junction,Arizona Page 1 Printed on 10/12/2023 City Council Work Session Agenda October 16,2023 4. 23-552 Presentation and discussion of procurement of council chamber audio/visual upgrade from Conference Technologies, Inc., utilizing the Interlocal Purchasing System ("T.I.P.S")cooperative contract# 200904, for a total amount not to exceed $54,219.61. Sponsors: Doug Wirthgen Attachments: Equipment Purchase and Installation Agreement-CTI Council 5. 23-563 Presentation and discussion on proposed Resolution No. 23-33, approving an intergovernmental agreement with the Salt River Pima-Maricopa Indian Community for the State Shared Revenue Program for Calendar Year 2024 for the city to act as the pass-through agency for Superstition Fire and Medical District to receive Proposition 202 grant funding in an amount of$111,983.83 for portable radios and safety rescue equipment. Sponsors. Misty Moseley Attachments: Staff Memo-SFMD SRPMIC CY2024 Funds SRPMIC CY2024 IGA SFMD-AJ Resolution 23-33 for SRPMIC-SFMD grant SFMD Application SFMD Award Letter D. ADJOURNMENT Copies of this agenda and additional information on any of the items listed above may be obtained from the City Clerk's office located at 300 E Superstition Blvd, Apache Junction,AZ 85119, Monday through Thursday from 7:00a-6:00p, excluding holidays. The City of Apache Junction invites and welcomes people of all abilities to use our programs, sites and facilities. Specific requests may be made by contacting the Human Resources Office at(480)474-2617 or TDD(480) 983-0095. The Apache Junction City Council may vote to go into Executive Session for legal advice on any item listed on this agenda pursuant to A.R.S. §38-431.03(A)(3);this notice is given pursuant to A.R.S. § 38-431.02 to the members of the City Council and the public. City of Apache Junction,Arizona Page 2 Printed on 10/12/2023 ►P�"E�c�, City of Apache Junction, Arizona 300 E Superstition Boulevard 01 Agenda Item Cover Sheet Apache Junction,AZ _ 85119 Agenda Item No. 1. PizoNr File ID: 23-471 Sponsor: Jennifer Pena Agenda Date: 10/16/2023 Index: In Control: City Council Work Session Interviews of applicants for annual appointments and reappointments for the City of Apache Junction Boards and Commissions. Appointments will be made on Tuesday, October 17, 2023 at the regular meeting of the city council. City of Apache Junction,Arizona Page 1 Printed on 1011212023 TAB 1 TAB 2 TAB 3 TAB 4 TAB 5 TAB 6 TAB 7 TAB 8 TAB 9 TAB 10 TAB 11 Construction Board of AJ Sewer District Applicant Board of Adjustment Appeals Health and Human Services IDA Library MPC Park&Rec P&Z Public Art PSPRS (Superstition Mtn CFD) 3 Yr Term 3 Yr Term 3 Yr Term 6 Yr Term 3 Yr Term 3 Yr Term 3 Yr Term 3 Yr Term 3 Yr Term 4 Yr Term 6 Yr Term Candidate:Incumb/App 7-Members 5-Members 7-Members(2022) 7-Members 7-Members 5-Members 7-Members 7-Members 5-Members 5-Members 5-Members Candidate Selection Pref Resident only Non-Res OK majority must be Residents Resident only Resident only Resident only Resident only Resident only 3-AJ Res @all times 2 Citizen+2 AJPD Service Boundaries Council Selection Pref 2 zone of influence Expiring Terms-0 Expiring Terms-3 Expiring Terms-2 Expiring Terms-2 Vacancy-3(2026) Expiring Terms-2 Expiring Terms-1 Expiring Terms- 2 Expiring Terms-3 Expiring Terms-3 Expiring Terms-0 Expiring Terms-0 Vacancy-2(2024) Vacancy-1 Vacancy-2 Vacancy-2(2023/24) Vacancy-1 Vacancy-1(2024) Terms Mbr Conditions Reg Mbr Conditions Reg Terms Terms Terms Terms Terms Mbr Conditions Reg Mbr Conditions Reg Mbr Conditions Req Bigelow,Sheryl-Resident Applied Currently Serving Currently Serving Applicant Candidate Selection Pref Ineligible** 2 Council Selection Pref COUNCIL NOTES: **Currently works with agencies that have received funding from the city during preceding 12 months Borey,Judy-Resident Currently Serving** Currently Serving Incumbent Candidate Selection Pref 1 Council Selection Pref COUNCIL NOTES: **Term ending 2023-did not re-apply for HHSC Dunkelbarger,Miranda-Resident Applicant Applicant Applicant Candidate Selection Pref 3 2 1 Council Selection Pref COUNCIL NOTES: Ellison,George-Non-Resident Applied Applicant Applied Candidate Selection Pref Ineligible-non resident 3 Ineligible-non resident Council Selection Pref COUNCIL NOTES: Fitzgerald,Barbara-Resident Applicant Applicant Candidate Selection Pref 1 2 Council Selection Pref COUNCIL NOTES: Gage,Jesse-Resident Currently Serving** Incumbent Currently Serving Candidate Selection Pref 1 Council Selection Pref COUNCIL NOTES: **Term ending 2023-did not re-apply for Construction Board of Appeals Hansman,Makayla-Resident Applicant Applicant Candidate Selection Pref 2 1 Council Selection Pref COUNCIL NOTES: Ingle,Barby-Non-Resident Applicant Applied Candidate Selection Pref 1 Ineligible-non resident Council Selection Pref COUNCIL NOTES: Kalan,Ari-Resident Incumbent Candidate Selection Pref 1 Council Selection Pref COUNCIL NOTES: Klett,Gretchen Incumbent Candidate Selection Pref 1 Council Selection Pref COUNCIL NOTES: Construction Board of AJ Sewer District Applicant Board of Adjustment Appeals Health and Human Services IDA Library MPC Park&Rec P&Z Public Art PSPRS (Superstition Mtn CFD) 3 Yr Term 3 Yr Term 3 Yr Term 6 Yr Term 3 Yr Term 3 Yr Term 3 Yr Term 3 Yr Term 3 Yr Term 4 Yr Term 6 Yr Term Candidate:Incumb/App 7-Members 5-Members 7-Members(2022) 7-Members 7-Members 5-Members 7-Members 7-Members 5-Members 5-Members 5-Members Candidate Selection Pref Resident only Non-Res OK majority must be Residents Resident only Resident only Resident only Resident only Resident only 3-AJ Res @all times 2 Citizen+2 AJPD Service Boundaries Council Selection Pref 2 zone of influence Expiring Terms-0 Expiring Terms-3 Expiring Terms-2 Expiring Terms-2 Vacancy-3(2026) Expiring Terms-2 Expiring Terms-1 Expiring Terms- 2 Expiring Terms-3 Expiring Terms-3 Expiring Terms-0 Expiring Terms-0 Vacancy-2(2024) Vacancy-1 Vacancy-2 Vacancy-2(2023/24) Vacancy-1 Vacancy-1(2024) Terms Mbr Conditions Req Mbr Conditions Req Terms Terms Terms Terms Terms Mbr Conditions Req Mbr Conditions Re q Mbr Conditions Req Kyhn,Diele-Resident _T Incumbent Candidate Selection Pref 1 Council Selection Pref COUNCIL NOTES: Lanza,Jaime-Resident Currently Serving Currently Serving Applicant Currently Serving Currently Serving Candidate Selection Pref 1 Council Selection Pref COUNCIL NOTES: Madrid,Felicia-Resident Applicant Candidate Selection Pref 1 Council Selection Pref COUNCIL NOTES: Martin,Rod-Resident Applicant Applicant Applicant Candidate Selection Pret 2 3 1 Council Selection Pref COUNCIL NOTES: Cannot serve on Board of Adjustment and Planning&Zoning at the same time Meek,Catherine-Resident Applicant Applicant Applicant Applicant Candidate Selection Pref Council Selection Pref COUNCIL NOTES: 'Candidate did not list any preference Nations,Naomi-Resident Applicant Candidate Selection Pref 1 Council Selection Pref COUNCIL NOTES: Neitzer,Ron Applicant Candidate Selection Pref 1 Council Selection Pref COUNCIL NOTES: Piekkola,Jamie-Non-Resident Applicant Candidate Selection Pref 1 Council Selection Pref COUNCIL NOTES: Sample,Carsyn-Resident Incumbent Candidate Selection Pref 1 Council Selection Pref COUNCIL NOTES: Schoenbeck,Frank-Resident Incumbent Currently Serving Incumbent Candidate Selection Pref Council Selection Pref COUNCIL NOTES: "Candidate did not list any preference Construction Board of AJ Sewer District Applicant Board of Adjustment Appeals Health and Human Services IDA Library MPC Park&Rec P&Z Public Art PSPRS (Superstition Mtn CFD) 3 Yr Term 3 Yr Term 3 Yr Term 6 Yr Term 3 Yr Term 3 Yr Term 3 Yr Term 3 Yr Term 3 Yr Term 4 Yr Term 6 Yr Term Candidate:Incumb/App 7-Members 5-Members 7-Members(2022) 7-Members 7-Members 5-Members 7-Members 7-Members 5-Members 5-Members 5-Members Candidate Selection Pref Resident only Non-Res OK majority must be Residents Resident only Resident only Resident only Resident only Resident only 3-AJ Res @all times 2 Citizen+2 AJPD Service Boundaries Council Selection Pref 2 zone of influence Expiring Terms-0 Expiring Terms-3 Expiring Terms-2 Expiring Terms-2 Vacancy-3(2026) Expiring Terms-2 Expiring Terms-1 Expiring Terms- 2 Expiring Terms-3 Expiring Terms-3 Expiring Terms-0 Expiring Terms-0 Vacancy-2(2024) Vacancy-1 Vacancy-2 Vacancy-2(2023/24) Vacancy-1 Vacancy-1(2024) Terms Mbr Conditions Reg Mbr Conditions Reg Terms Terms Terms Terms Terms Mbr Conditions Reg Mbr Conditions Reg Mbr Conditions Reg Smithson,Angela-Non-Resident Applicant Applicant Candidate Selection Pref 2 1 Council Selection Pref COUNCIL NOTES: Voisine,Penny-Non-Resident Applicant Candidate Selection Pref 1 Council Selection Pref COUNCIL NOTES: Walters,Vera-Resident Applicant Currently Serving Candidate Selection Pref 1 Council Selection Pref COUNCIL NOTES: Wood,Della-Resident Applicant Candidate Selection Pref 1 Council Selection Pref COUNCIL NOTES: CITY OF APACHE JUNCTION BOARD & COMMISSION MEMBERS AND TERMS-2023 Board of Adjustment The primary duty of this Board is to hear and decide appeals or decisions made by the Zoning Administrator in enforcement of the Zoning Ordinance. Members also hear appeals from the Zoning Administrator's decisions in granting or denying issuance of building use permits and hear and decide all matters referred to the Board by the Zoning Administrator. **Hear variances to zoning matters There are seven (7) members who must be city residents. Members are appointed for a (3)three-year term. The board meets on an as-needed basis. Board Liaison— Rudy Esquivias, 480-474-5083, resquivias@apachejunctionaz.gov Positions to be filled 3. Terms Expiring 2023 Terms Expiring 2024 Terms Expiring 2025 Sean O'Hara - Resident Jaime Lanza Tim Brechon - Resident 1st Term 11t Term 11t Term Nov 1, 2019 to Oct 31, 2023 Nov 01, 2021 to Oct 31,2024 Nov 01, 2022 to Oct 31,2025 Luciano Buzzin - Resident Sarah Moore - Resident Michael D Mcgraw- Resident 2nd Term 1st Term 1st Term Nov 1, 2017 to Oct 31, 2023 Nov 01, 2021 to Oct 31, 2024 Nov 01, 2022 to Oct 31, 2025 Joe Durbala - Resident 1st Term Nov 01, 2020 to Oct 31, 2023 Interviewing Also Applied for City Resident Incumbent Applicants: Planning & Zoning, Y New Applicants: Rod Martin Parks & Rec **cannot serve on both P&Z and BOA George Ellison Construction Board of N — Ineligible for Appeals, Planning & non-resident Zoning *Members cannot serve on Planning&Zoning if on Board of Adjustment Construction Board of Appeals The primary duty of the Board is to hear and decide appeals made by individuals regarding construction codes and decisions made by the Building and Safety Manager. To provide for reasonable interpretations of the provisions of the Technical Codes to determine the suitability of alternate materials and methods of construction, and to recommend changes of the various building and fire codes to the Building and Safety Manager. "Members can sit on BOA and/or P&Z There are five (5) members they do not need to be residents of the city. Members are appointed to a (3) three-year term. Members consist of: • 1 architect or engineer licensed by the State of Arizona, (Jesse Gage) • 1 general building contractor licensed by the State of Arizona and experienced in the construction of commercial/industrial buildings, • 1 licensed residential homebuilder experienced in the construction of 1- and 2-family dwelling units, • 1 electrical, plumbing, or mechanical contractor licensed by the State of Arizona, and • 1 general public member (Lay person). (Dave Hantzche) Board members meet only on an as-needed basis. Board Liaison— Rudy Esquivias, 480-474-5083, resquivias@apachejunctionaz.gov Positions to be filled 4 • 1 Architect/Engineer • 1 General Contractor—Commercial/Industrial • 1 Non-General Contractor - Residential • 1 Non- General Contractor - Electrical/Plumbing/Mechanical Terms Expiring 2023 Terms Expiring 2024 Terms Expiring 2025 Dallas Dewey—Non-Resident Vacant Dave M Hantzsche -Resident 3rd Term Term 3rd Term Nov 1, 2018 to Oct 31, 2023 Nov 1, 2021 to Oct 31, 2024 Nov 1, 2017 to Oct 31, 2025 Position Position Position Non-General Contractor General Contractor— General Public member (lay (Electrical/Plumbing/Mechanical) Commercial/Industrial person) Jesse Gage - Resident Vacant 2nd Term Term Nov 1, 2018 to Oct 31, 2023 Nov 1, 2021 to Oct 31, 2024 Position Position Professional Architect/Engineer Non-General Contractor- Residential Interviewing Also Applied for City Resident Incumbent Applicants: New Applicants: George Ellison Board of Adjustment N Note: Currently only 1 is a resident unless Jesse Gage reapplies Last met in 1992 Health and Human Services Commission This Commission conducts public hearings to determine the needs of City residents with regard to public health, provision of human services and care of the elderly, handicapped and developmentally disabled. They enhance the development of public health through public forums, seminars, and work with other agencies. The Commission reviews requests submitted by health and human services providers for the City funding and makes recommendations to the Council regarding such funding. The group assists in the development of health care facilities and also makes recommendations regarding elderly health care and emergency transportation programs. There are seven (7) members, at least 4 of the 7 members shall be residents of the city, and no more than 3 being non-residents from within the zone of influence. No individual shall be appointed to this commission if the individual has received funding from the city either as an individual or if such person has served on the board of an agency or been the employee of an agency that has received funding from the city at any time during the preceding 12 months. Members are appointed for a (3) three-year term. This commission meets as needed. Board Liaison—Jennifer Pena, 480-982-8002,jpena@apachejunctionaz.gov Positions to be filled 3— 1 must be a resident. Terms Expiring 2023 Terms Expiring 2024 Terms Expiring 2025 Judy Borey- Resident Jeffrey P Mitchell -Resident Jeffrey F Danford - Resident 2nd Term 2"d Term 11t Term Nov 01,2020 to Oct 31, 2023 Nov 01, 2020 to Oct 31, 2024 Nov 01, 2022 to Oct 31, 2025 Michelle Kinner— Non- Dr. Michael Brennan - Non- Heather M Moeller- Resident Resident within 5 miles Resident within 5 miles 11t Term 1st Term 1st Term Nov 01, 2022 to Oct 31, 2025 Nov 01, 2020 to Oct 31, 2023 Nov 01, 2021 to Oct 31, 2024 Vacant Term Nov 1, 2022 to Oct 31, 2025 Interviewing Also Applied for City Resident Incumbent Applicants: New Applicants: Della Wood Y Barbara Fitzgerald Library Y Maykayla Hansman Parks & Rec Y Penny Voisine N Catherine Meek Public Art Commission, Y Library, Parks & Rec Angela Smithson Public Arts N Vera Walters Library Board Y Miranda Dunkelbarger Planning & Zoning, Y Parks and Rec Barby Ingle Library N Sheryl Bigelow Planning & Zoning Y— Ineligible - working with agencies that have received funding from the city during the preceding 12 months Notes: 2 terms expiring and 1 vacancy so 3 positions to be filled 3 current member are residents so 1 more I needed Industrial Development Authority The Industrial Development Authority's main purpose is to be a funding mechanism for tax-exempt, low interest bond financing made available by Federal law for certain eligible construction projects. State and Federal laws restrict the types and cost of projects the Authority may finance. In Arizona, the beneficiaries of such funding are almost always 501 (c) (3) entities like hospitals, private universities, charter schools, museums, etc. Financing must meet state bond law requirements and, unless issued on a taxable basis, must also meet state and federal income tax rules for tax-exempt bonds.The Apache Junction Industrial Development Authority Board only meets on an as-needed basis as outside entities request consideration of this financing tool. There are seven (7) members who must be city residents. Members are appointed for a (6) six-year term. Meetings are held on an as-needed basis. Board Liaison— Dawn McCollum, 480-474-5066, dmcollum@apachejunctionaz.gov Positions to be filled S. Terms Expiring 2026 Terms Expiring 2027 Terms Expiring 2028 Jaime Lanza - Resident Sarah Moore—Resident Vacant 11t Term 1st Term Term Nov 01, 2021 to Oct 31, 2026 Nov 01, 2021 to Oct 31, 2027 Nov 01, 2022 to Oct 31, 2028 Vacant Vacant Vacant Term Term Term Nov 01, 2020 to Oct 31, 2026 Nov 01, 2021 to Oct 31, 2027 Nov 01, 2022 to Oct 31, 2028 Vacant Term Nov 01, 2020 to Oct 31, 2026 Interviewing Also Applied for City Resident Incumbent Applicants: New Applicants: Note: Last met in December 1989 Library Board The primary responsibility of this Board is to inform and advise the City Council on matters of public interest and need in relation to the resources and services of the Apache Junction Public Library.They also recommend the policy for governing, control and improvement of the Library and promote the public's awareness of the services available at the Library. There are seven (7) members who must be city residents. Members are appointed to serve (3)three- year terms. The board meets once a month. Board Liaison -Sancie Lee-Brown, 480-474-8571, sleebrown@apachejunctionaz.gov Positions to be filled 2. Terms Expiring 2023 Terms Expiring 2024 Terms Expiring 2025 Vivian Rajski -Resident Cheryl Hall - Resident Sheryl Bigelow- Resident 1st Term 1st Term 1st Term Nov 01, 2020 to Oct 31, 2023 Nov 1, 2021 to Oct 31, 2024 Nov 1, 2022 to Oct 31, 2025 Pam Krause- Resident Vera Walters- Resident Robin Barker- Resident 1st Term 2nd Term 1st Term Nov 01, 2020 to Oct 31, 2023 Nov 1, 2018 to Oct 31, 2024 Nov 1, 2022 to Oct 31, 2025 Judy Borey- Resident 4t"Term Nov 1, 2022 to Oct 31, 2025 Interviewing Also Applied for City Resident Incumbent Applicants: Health and Human Y New Applicants: Barbara Fitzgerald Services Public Art Commission, Y Catherine Meek Health and Human Services, Parks and Rec Jaime Lanza Y Barby Ingle HHSC N— Ineligible for non- resident Municipal Property Corporation The primary duties of this Corporation are related to City bond issues that are under consideration. The Corporation reviews the City's Annual Report and Certificate of Disclosure at the end of each fiscal year. The group is required by the Arizona Corporation Commission to file a Corporation Annual Report and Certification of Disclosure along with the Listing of all Municipal Corporation Officers and Directors.This report must include the City's annual Assets and Liabilities. There are five (5) members who must be city residents. Members are appointed to serve a (3)three-year term. The corporation meets annually and when a bond issue may be considered. Board Liaison— Dawn McCollum, 480-474-5066, dmcollum@apachejunctionaz.gov Positions to be filled 3. Terms Expiring 2023 Terms Expiring 2024 Terms Expiring 2025 Frank F Schoenbeck- Resident Wayne Standage- Resident Dave M Hantzsche-Resident 1st Term 4t"Term 2nd Term Nov 01, 2020 to Oct 31, 2023 Nov 01, 2021 to Oct 31, 2024 Nov 01, 2022 to Oct 31, 2025 Resigned Vacant Term Nov 01, 2020 to Oct 31, 2023 Vacant Term Nov 01, 2020 to Oct 31, 2023 Interviewing Also Applied for City Resident Incumbent Applicants: Frank Schoenbeck Planning & Zoning y New Applicants: Note: Meets once a year Parks and Recreation Commission This Commission recommends regulations and policies for the government, control and improvement of the public parks.The Commission also recommends fees for the use of public park facilities and other changes as necessary for the efficient management of the City parks and the City's recreation program. There are seven (7) members who must be city residents. Members are appointed for a (3)three-year term. The commission meets once a month. Board Liaison— Liz Langenbach, 480-474-5079, Iangenbach@apachejunctionaz.gov Positions to be filled 3. Terms Expiring 2023 Terms Expiring 2024 Terms Expiring 2025 Judy Borey- Resident Frank F Schoenbeck- Resident Sheryl Bigelow-Resident 2nd Term 3rd Term 1st Term Nov 01, 2020 to Oct 31, 2023 Nov 01, 2021 to Oct 31, 2024 Nov 01, 2022 to Oct 31, 2025 Diele Kyhn -Resident Terralle Moore Heather M Moeller-Resident 1st Term 1st Term 3rd Term Nov 01, 2020 to Oct 31, 2023 Nov 01, 2021 to Oct 31, 2024 Nov 01, 2022 to Oct 31, 2025 Vacant Term Nov 01, 2012 to Oct 31, 2024 Interviewing Also Applied for City Resident Incumbent Applicants: Diele Kyhn Y Judy Borey Y Health and Human Y New Applicants: Makayla Hansman Services Planning & Zoning, Miranda Dunkelbarger Health and Human Y Services Planning & Zoning, Y Rod Martin Board of Adjustment **cannot serve on both P&Z and BOA Public Art Commission, Y Catherine Meek Health and Human Services, Library Felicia Madrid Y Naomi Nations Y Planning and Zoning Commission The primary duties of this commission is to formulate, create and administer any lawful plan duly adopted by the governing body for the present and future growth of the city pertaining to the use of land and buildings for any purpose,together with all incidental activities usually associated therewith and commonly known as "Planning and Zoning." They shall also make or cause to be made a continuous study of the best present and future use to which land and buildings shall be put within the city and in cooperation with adjacent areas and to recommend to the governing body revisions in the plans which, in the opinion of the commission, are for the best interest of the citizens of the city and promulgate rules of procedure and to supervise the enforcement of rules so promulgated by the commission and approved by the governing body. There are seven (7) members who must be city residents. Members are appointed to serve a (3) three- year term. The commission meets twice a month. Board Liaison—Julie Christiansen, 480-474-5083,jchristiansen@apachejunctionaz.gov Positions to be filled 3. Terms Expiring 2023 Terms Expiring 2024 Terms Expiring 2025 Jesse Gage- Resident Richard L Cantwell- Resident Dave M Hantzsche- Resident 1st Term 2nd Term 3rd Term Nov 01, 2020 to Oct 31, 2023 Nov 01, 2021 to Oct 31, 2024 Nov 01, 2019 to Oct 31, 2025 Ari Kalan -Resident Dirk Begeman - Resident Robin Barker- Resident 1st Term 2nd Term 2nd Term Jan 03, 2023 to Oct 31, 2023 Nov 01, 2021 to Oct 31, 2024 Jan 01, 2021 to Oct 31, 2025 Frank F Schoenbeck-Resident 1st Term Nov 01, 2022 to Oct 31, 2023 Interviewing Also Applied for City Resident Incumbent Applicants: Ari Kalan Y Jesse Gage Y Frank Schoenbeck Municipal Property Y Corporation New Applicants: Sheryl Bigelow Health & Human Y Services Miranda Dunkelbarger Health and Human Y Services, Parks and Rec Rod Martin Board of Adjustment, Y Parks and Rec **cannot serve on both P&Z and BOA George Ellison Construction Board of N —Ineligible for Appeals, Board of non-resident Adjustment Public Arts Commission This commission promotes and encourages diverse citizen participation in public art.They assist corporations, commercial developments, and other private and governmental entities to incorporate public art and recommend the operating and capital improvement program budgets for the public art program. They make recommendations regarding the operating and capital improvement program budgets for the public art program.The commission also conducts the request for qualifications process for all public art installations and reviews gifts of art offered to the city for artistic and cultural purposes.They provide information, recommendations and advise city council and staff on public art policies and initiatives relating to the city's mission and vision statements for all art.They serve as the recommending body on public art projects relating to art in public places and as the recommending body on public art projects relating to art in private development. The Public Arts Commission shall consist of five (5) members, at a minimum,the commission shall have three Apache Junction city residents represented. Members are appointed to a three (3)year term. Membership shall be comprised as follows: • 1 member: practicing artist (either resident or not) from the visual arts discipline; • 4 members: a person (either resident or not) with a general interest in art Board Liaison— Rudy Esquivias, 480-474-5083, resquivias@apachejunctionaz.gov Positions to be filled 3—1 must be a resident. Terms Expiring 2023 Terms Expiring 2024 Terms Expiring 2025 Ryan E Buys—Non - Resident Jeffrey F Danford - Resident 1st Term 2"d Term Nov 01, 2019 to Oct 31, 2023 Nov 01, 2020 to Oct 31, 2025 Professional Architect/Engineer Reappointed-interested in art Gretchen Klett- Resident Jaime Lanza - Resident 1st Term 1st Term Nov 01, 2019 to Oct 31, 2023 Nov 01, 2022 to Oct 31, 2025 Practicing Artist Interested in art Jarred T Hamm - Resident 1st Term Nov 01, 2019 to Oct 31, 2023 Regional Business Representative Interviewing Also Applied for City Resident Incumbent Applicants: Gretchen Klett Y New Applicants: Carsyn Sample Y Catherine Meek Parks and Rec, Library Y Jamie Piekkola N Angela Smithson Health and Human N Services Note: Make 1 appointment—1 year or 4 year Public Safety Personnel Retirement Board This board, required by state law section 38-847, is responsible for acting on applications for Deferred Retirement Option Plan (DROP), normal retirement, accidental, disability retirements and survivor benefits filed by system members. There are five (5) members consisting of the mayor as board chair,two citizen members (who do not have to be city residents) and two members from the Apache Junction Police Department. Board members are appointed for (4) four-year term. This board is required to meet at least two times a year and meets more as necessary. Board Liaison -Jennifer Pena, 480-982-8002,jpena@apachejunctionaz.gov Positions to be filled 1—citizen member. Terms Expiring 2023 Terms Expiring 2024 Terms Expiring 2026 Chip Wilson -Chair Jaime Lanza -Citizen 2nd Term 2nd Term Jan 01, 2021 to Jan 01, 2024 Nov 01, 2020 to Oct 31, 2026 Chris Sabo—Police Rep Ernest Eaton— Police Rep 2nd Term 2nd Term Nov 01, 2020 to Oct 31, 2024 Nov 01, 2018 to Oct 31, 2026 Police Representative Police Representative Vacant Term Nov 01, 2020 to Oct 31, 2024 Citizen Interviewing Also Applied for City Resident Incumbent Applicants: New Applicants: Ron Neitzer Y Apache Junction Sewer District (Superstition Mountains Community Facilities District No. 1 The Superstition Mountains Community Facilities District No. 1 was formed by the Apache Junction City Council in July 1992, pursuant to Title 48, Chapter 4, Article 6 of the Arizona Revised Statutes as a separate governmental entity from the City and is governed by an independent, voluntary, five member Board of Directors. The District is an independent, public, non-profit utility developed solely for the benefit of its customers and the Apache Junction community to operate, and maintain a regional system for the collection, transport, and treatment of sewage from the properties existing within its boundaries. There are five (5) members, members must be property owners within the service boundaries who own no more than 40 acres. Members are appointed to a (6) six-year terms. The board meets once a month and holds special meetings when necessary. Board Liaison -Jennifer Pena, 480-982-8002,jpena@apachejunctionaz.gov No positions are open. Terms Expiring 2023 Terms Expiring 2026 Terms Expiring 2028 Terry J Dunn - Resident Jesse Gage- Resident 2nd Term 2"d Term Nov 01, 2020 to Oct 31, 2026 Jun 21, 2016 to Jul 07, 2028 Kathleen Waldron - Resident James M Reynolds—Non-Resident 2nd Term 2"d Term Nov 01, 2020 to Oct 31, 2026 Jun 21, 2016 to Jul 07, 2028 Philip A Tremonti—Non-Resident 2"d Term Dec 19, 2017 to Jul 07, 2028 Interviewing Also Applied for City Resident Incumbent Applicants: New Applicants: Note: Changed Board name in Spring 2023 ►P�"E�c�, City of Apache Junction, Arizona 300 E Superstition Boulevard � 0 Agenda Item Cover Sheet Apache Junction,AZ 85119 Agenda Item No.2. 'Piz File ID: 23-494 Sponsor: Michael Pooley Agenda Date: 10/16/2023 Index: In Control: City Council Work Session Presentation and discussion on procurement of police department drones from Gresco Supply Inc., utilizing State Cooperative Contract#CTR065255, in an amount not to exceed $72,638,81. City of Apache Junction,Arizona Page 1 Printed on 1011212023 Apache Junction Police Department Memorandum Date: September 21 , 2023 To: Mayor Chip Wilson and City Council From: Assistant Chief Johnny John Subject: Purchase Request for Drones The Apache Junction Police Department (AJPD) is requesting approval to purchase Drone Equipment for the Police, made by Gresco Supply. The Drones we own have proven to be an invaluable asset for our community in several important areas. The new Drones will enhance our capabilities in various critical operations as well as providing more safety to our officers and the residents in Apache Junction. Security for Large Crowded Events: Drones have become an indispensable tool for maintaining security at large public gatherings and events. Their ability to provide aerial surveillance and situational awareness is unmatched, allowing us to proactively identify and respond to potential threats, ensuring the safety of attendees. Search and Rescue Missions: The use of drones in search and rescue missions has been nothing short of remarkable. These aerial devices have significantly reduced response times and allow us to cover vast areas quickly. In missing person cases, the drones have the ability to survey terrain that is otherwise difficult to access, helping us locate individuals in distress or danger more efficiently. Pursuit of Dangerous Subjects: Our officers face dangerous situations on a regular basis, including pursuits of suspects who attempt to evade arrest. Drones equipped with advanced technology can track fleeing individuals safely from the air, reducing the risk to both officers and the public. This technology ensures that we can monitor suspects from a safe distance while coordinating ground units for safer apprehension. Search Warrant Missions: During search warrant missions, the use of drones has proven invaluable in assessing the situation before officers enter potentially hazardous environments. By providing a real-time aerial perspective, we can better plan our approach and identify potential threats or individuals who may be hiding within a property. This preemptive information significantly enhances the safety of our officers. The request is for the total amount of $72, 638.81 , which includes a 10 percent contingency fee, this purchase be funded through the Capital Improvement Projects funding that was approved this fiscal year. EQUIPMENT PURCHASE AGREEMENT WITH GRESCO SUPPLY INC. FOR POLICE DRONES THIS AGREEMENT is made as of the _p day of October, 2023 (the "Effective Date") by and between the CITY OF APACHE JUNCTION, an Arizona municipal corporation ("City"), and GRESCO SUPPLY, INC., a Georgia limited liability corporation ("Supplier"), both of which may be hereinafter referred to collectively as the "Parties" or individually as a "Party". RECITALS A. City desires to retain a vendor to provide one (1) Matrice 30T, two (2) Mavic 3T, and one (1) DJI Matric 350 drones and accessories available through State Cooperative Contract # CTR065255(on file in the City's Finance Department)and to make payment for the same in accordance with the terms and conditions set forth in this Agreement, including all attachments and addenda which are appended hereto by mutual agreement of the Parties. B. The open market procedures have been satisfied by use of the above referenced governmental cooperative agreement. C. The Parties have set forth below contemplated services Supplier will provide City, including payment terms for such services and products. AGREEMENT NOW, THEREFORE, in consideration of the Recitals noted above, the mutual covenants and conditions below, and other good and valuable consideration,the receipt and sufficiency of which are hereby acknowledged,the Parties agree as follows: 1. AGREEMENT: Supplier hereby sells, conveys, and transfers to City all rights, title and interest in and unto the machinery, and other personal property, hereinafter referred to collectively as Equipment, detailed in Exhibit A and shall install such Equipment. 2. SUPPLIER'S DUTIES: Supplier shall provide, set up and provide training on the Equipment and make delivery of Equipment as detailed in Exhibit A. 3. COMPENSATION: In accordance with the terms and conditions of this Agreement, City shall compensate Supplier for Equipment and installation thereof in an amount not to exceed Six Thirty Five Dollars and Twenty Eight Cents ($66,035.28) plus a 10% contingency fee of Six Thousand Six Hundred Three Dollars and Fifty Three Cents ($6,603.53) for any change orders for a total of Seventy Two Thousand Six Hundred Thirty Eight Dollars and Eighty One Cents ($72,638.81). 4. SUPPLIER BILLING: Supplier shall bill City a total amount not to exceed Section 3 above. City shall pay such billings within thirty (30) calendar days of the date of receipt. 5. TERM/RENEWAL: The term of this Agreement starts on October 17, 2023, and ends on June 30, 2024. 6. DELIVERY AND ACCEPTANCE: Upon acceptance City taking possession of the Equipment and after completed setup and training, City shall have thirty (30) calendar days to examine such Equipment and its functionality. Should City have any product quality concerns, It shall within thirty (30) calendar days after installation have the unconditional right for a full refund. Failure to notify supplier within this period of any concerns shall be deemed as acceptance of the individual Equipment and its functionally. 7. WARRANTY: Shall be provided by manufacturer (DJI) for a period of one (1)year. (Warranty on file with the Police Department). 8. INSURANCE: Supplier, at its own expense, shall purchase and maintain the herein stipulated minimum insurance with companies duly licensed, possessing a current A.M. Best, Inc. Rating of B++6, or approved unlicensed in the State of Arizona with policies and forms satisfactory to City. All insurance required herein shall be maintained in full force and effect until all installation work required to be performed under the terms of the Agreement is satisfactorily completed and formally accepted; failure to do so may, at the sole discretion of City, constitute a material breach of this Agreement. Supplier's insurance shall be primary insurance as respects the City, and any Insurance or self-insurance maintained by City shall not contribute to it. Any failure to comply with the claim reporting provisions of the insurance policies or any breach of an insurance policy warranty shall not affect coverage afforded under the insurance policies to protect City. The insurance policies, except Workers' Compensation, shall contain a waiver of transfer rights of recovery(subrogation)against City, its agents,officers,officials and employees for any claims arising out of Contractor's acts, errors, mistakes, omissions, work or service. The insurance policies may provide coverage which contains deductibles or self- insured retentions. Such deductible and/or self-insured retentions shall not be applicable with respect to the coverage provided to City under such policies. Supplier shall be solely responsible for the deductible and/or self-retention and City, at its option, may require supplier to secure payment of such deductibles or self-insured retentions by a surety bond or an irrevocable and unconditional letter of credit. 2 City reserves the right to request and to receive, within ten (10) working days, certified copies of any or all of the herein required insurance policies and/or endorsements. City shall not be obligated, however, to review same or to advise Supplier of any deficiencies in such policies and endorsements, and such receipt shall not relieve Supplier from, or be deemed a waiver of, City's right to insist on strict fulfillment of Supplier's obligations under this Agreement. The insurance policies, except Workers' Compensation and Professional Liability, required by this Agreement,shall name City, its agents,officers,officials and employees as additional insured parties. REQUIRED COVERAGE Commercial General Liability Supplier shall maintain Commercial General Liability insurance with a limit of not less than $1,000,000 for each occurrence with a$2,000,000 Products/Completed Operations Aggregate and a$2,000,000 General Aggregate limit. The policy shall include coverage for bodily injury, broad form property damage, personal injury, products and completed operations and blanket contractual coverage including, but not limited to, the liability assumed under the indemnification provisions of this Agreement, which coverage will be at least as broad as that on Insurance Service Office, Inc. Policy Form No. CG 00011093, or the equivalent thereof. Such policy shall contain a severability of interest provision and shall not contain a sunset provision or commutation clause, nor any provision which would serve to limit third party action over claims. The Commercial General Liability additional Insured endorsement shall be at least as broad as the Insurance Service Office, Inc.'s Additional Insured, Form B, CG 20101185, or the equivalent thereof, and shall include coverage for Supplier's operations and products and completed operations. If required by this Agreement, if Supplier sublets any part of the work, services or operations, Supplier shall purchase and maintain, at all times during prosecution of the work, services or operations under this Agreement, Supplier's Protective Liability Insurance policy for bodily injury and property damage, including death, which may arise in the prosecution of Supplier's work, service or operations under this Agreement. Coverage shall be on an occurrence basis with a limit not less than $1,000,000 per occurrence, and the policy shall be issued by the same insurance company that issues Supplier's Commercial General Liability insurance. Cyber Liability 3 Cyber Liability insurance with limits not less than $1,000,000 per occurrence or claim, with a $2,000,000 aggregate limit. Coverage shall be sufficiently broad to respond to the duties and obligations as it undertaken by Consultant in this Agreement and shall include, not limit to, claims involving infringements of intellectual property, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, alteration of electronic information, extortion and network security. The policy shall provide coverage for breach response costs as well as regulatory fines and penalties. If the Consultation maintains broader coverage and/or higher limits than the minimums shown above, the Customer requires and shall be entitled to the broader coverage and/or higher limits maintained by the Company. Any available insurance proceeded in excess of the specified minimum limits of insurance and coverage shall be available to City. Policy shall name City as an additional insured. Certificates of Insurance Prior to commencing work or services under this Agreement, Supplier shall furnish City with certificates of Insurance, or formal endorsements as required by the Agreement, issued by Supplier's insurer(s), as evidence that policies providing the required coverages, conditions and limits required by this Agreement are in full force and effect. The form of the certificates of insurance and endorsements shall be subject to the approval of the Apache Junction city attorney's office, shall comply with the terms of this Agreement, and shall be issued and delivered to The "City Attorney's Office, City of Apache Junction, 300 East Superstition Boulevard, Apache Junction, AZ 85119." In the event any insurance policies required by this Agreement are written on a "claims made" basis, coverage shall extend for two (2)years past completion and acceptance of Supplier's work or services and as evidenced by annual certificates of insurance. All certificates of insurance shall be identified with bid serial number and title. policies or certificates and completed forms of City's additional insured endorsement (or a substantially equivalent insurance company form acceptable to the city attorney) evidencing the coverage required by this section shall be filed with the City and shall include the City as an additional insured Party. The policy or policies shall be in the usual form of a public liability insurance, but shall also include the following provision: "Solely as respects work done by or on behalf of the named insured for the City of Apache Junction, it is agreed that the City of Apache 4 Junction and its officers and employees are added as additional insureds under this policy." Insurance required herein shall not expire, be canceled, or materially changed without thirty (30) calendar days' prior written notice to City. 9. APPLICABLE LAW AND VENUE: The terms and conditions of this Agreement shall be governed by and interpreted in accordance with the laws of the State of Arizona. Any action at law or in equity brought by either Party for the purpose of enforcing a right or rights provided for In this Agreement,shall be tried in a court of competent jurisdiction in Pinal County, State of Arizona. The Parties hereby waive all provisions of law providing for a change of venue in such proceeding to any other county. In the event either Party shall bring suit to enforce any term of this Agreement or to recover any damages for and on account of the breach of any term or condition in this Agreement, it is mutually agreed that the prevailing party in such action shall recover all costs Including: all litigation and appeal expenses, collection expenses, reasonable attorney fees, necessary witness fees and court costs to be determined by the court In such action. 10. TIME IS OF THE ESSENCE: Time is of the essence with respect to all provisions in this Agreement. Any delay in performance by either Party shall constitute a material breach of this Agreement. 11. PROHIBITION TO CONTRACT WITH PARTIES WHO ENGAGE IN BOYCOTT OF THE STATE OF ISRAEL: The Parties acknowledge A.R.S. §§35-393 through 35-393.03, as amended, which forbids public entities from contracting with anyone, or any business, who engage in boycotts of the State of Israel. Should Supplier or any of its subcontractors under this Agreement engage in any such boycott against the State of Israel, this Agreement shall be deemed automatically terminated by operation of law. Any such boycott is a material breach of contract. 12. CERTIFICATION PURSUANT TO A.R.S. § 35-394. In accordance with Arizona Revised Statutes § 35-394, Supplier hereby certifies and agrees that Supplier does not currently and shall not for the duration of this Agreement use: 1) the forced labor of ethnic Uyghurs in the People's Republic of China, 2) any services or goods produced by the forced labor of ethnic Uyghurs in the People's Republic of China, and/or 3) any contractors or subcontractors that use the forced labor or any services or goods produced by the forced labor of ethnic Uyghurs in the People's Republic of China. If Supplier becomes aware during the term of this Agreement that Supplier is not in compliance with this section, then Supplier shall notify the City within five (5) business days after becoming aware of such noncompliance. If Supplier does not provide the City with written certification that Supplier has remedied such noncompliance within one hundred eighty (180) days after notifying the City of such noncompliance, this Agreement 5 shall terminate, except that if the Agreement termination date occurs before the end of such one hundred eighty (180) day remedy period, this Agreement shall terminate on such contract termination date. 13. CONFLICTS OF INTEREST:This Agreement is subject to, and may be terminated by City in accordance with, the provisions of A.R.S. §38-511. IN WITNESS WHEREOF the Parties hereto have caused this Agreement to be signed by their duly authorized representative as of this 20 day of 20 23 . SUPPLIER: GRESCO SUPPLY, INC. a Gegggia lima d liability corporation By: SCOit (aSoi1 Its: S V P v CITY: CITY OF APACHE JUNCTION, ARIZONA, an Arizona municipal corporation By: Walter"Chip"Wilson Its: Mayor ATTEST: Jennifer Pena City Clerk APPROVED AS TO FORM: !d•2.23 Richard J. Stern City Attorney 6 STATE OF D ' ) ) ss. COUNTY OF Q?Z) The foregoing was subscribed and sworn to before me this 70�7 day of 20 ;0, byS r Usor syp of Gresco Supply, Inc., a Georgia limited liabil y corporation. Notary Public Expires: rM �fA E C v Qry4 S JAN STATE OF ARIZONA ) ) Ss. COUNTY OF PINAL ) The foregoing was subscribed and sworn to before me this day of , 20 , by Walter "Chip" Wilson, as Mayor of the City of Apache Junction, Arizona, an Arizona municipal corporation. Notary Public My Commission Expires: 7 EXHIBIT A GRESCO Quote Entered pate Taken By Customer# Order# 6129123 Are 10419 10215685-00 PO# Page# 1 0111 To Ship To Remit To CASH-GRESCO UAS SALES Apache Junction Police Dept GRESCO 1135 RUMBLE RD 1'01 N Idaho Rd. PO BOX 932918 FORSYTH,GA 31029-6350 Apache Junction.AZ 85119 ATLANTA.GA 3'193-2918 Instructions Ship Point via Shipped Terms SlsRepinlOut GrescoSrnall Parts Best Way Upon Receipt gra hwag Notes QUOTE EXPIRA'I N Quote ;valid 60 days from'Entered Date-as shown above FREIGHT:Campl mentary ground shipping provided. ARIZONA STATE CONTRACT NUMBER:CTRO65255 TOTAL DISCOUNT $2.845 90 Line Product and Description Order Qty UM Unit Price Price Amount(Net) Quantity UM 1 DRK-0JI-M30T 1.00 ea 9.637.00 ea 9.1551: Drone Kit-Matr �3(,T 1 6941565929457 1.00 EA Com 1 MATRICE 30T 1 6941565927025 1.00 EA Com 2 DJt Care Enterpnse Basi 1 6941566927620 2.00 EA Com 3 MATRICE 30 SERIES TB301 2 6941565927620 61 ) EA 32900 EA 1 B75'40 MATRICE 30 SERIES T133 I ntelligent Flight Batter 3 6958265145827 200 EA 59.0 FA 1,2 WB37 Intelligent Battery CrystalSky/Cendence RC 4 CT-LP12 1 00 EA 2.199 FA 2 089 05 Cytop LP12 Searchlight& Speaker,Vol for M30 5 GPC-DJI-M30 1 00 EA 49900 EA 47405 0JI MATRICE 30 CASE Page 1 ar Line Product and Description _ Order Qty UM .Unit.Price• Price.• Amount(Not) -Quantity_ ,' _ UM. 6 6941565930743—. -- — 2.00 EA-_ r —-—49.00 EA - -- 93:10. MATRICE 30 SERIES 1671 P ropeller 7 HDLP3 1.00 EA 69.99 EA 68.49 Headman Launch Pad 3' Headman Drone Launch Pad 3' 8 UAS•ViRTUAL TRAINING AIRCRAFT-ENT 1.00 EA 699.00 EA 0.00 Virtual Training for Enteprise Aircraft Per Person Fee-Order Quantity=Per Person The virtual drone training program provided by Gresco UAS enables users to gain knowledge about their preferred drone model through a comprehensive exploration of its fundamental and advanced finclionalities.The program caters to users of all proficiency levels and offers personalized training to enhance their expertise and self-assurance for practical drone usage. 9 UAS-STARTUP-ENTERPRISE i 1.00 EA 699.00 FA 0.00 Start Up Services for Enterprise Products START UP SERVICES:Aircraft setup,activation,updates, testing and calibrallon.This service ensures the aircraft is Ready-to-Fry(RTF)upon delivery. 10 UAS-SUPPORT-ENTERPRISE 1.00 EA 499.00 EA 0.00 Support Service for Enterprise Products Gresco's UAS Service Center is staffed with certified repair technicians and product specialists who are available for any questions,troubleshooting,and other aircraft support needs. ` Access to Gresco Support Representatives via email,chat, { text,phone,and video conference. 10 Lines Total Total Order Quantity 17.00 _ Subtotal 13,865.24 i Taxes 1,189.30 l— — Total 15,054.64 Page 2 of 2 Quote Entered Date Taken By Customer# Order# 6 ;gra 104t9 10215679-00 PO# Page# t Bill To Ship To Remit To CASH-GRESCO AS SALES Apache Junction P e Dept GRESCO 1135 RUMBLE RD 1001 N Ida[a Rd PO BOX 932918 FORSYTH GA 3102"350 Apache Juncho AZ 85119 ATLANTA.GA 31193-2918 Instructions Ship Point via Shipped Terms SlsRspinlOut Gresco-Small Parts Best Way Upon Receipt U.i, ' uasl Notes QUOTE EXPIRATION Quote is valid 60 days from"Entered Date'as shown above. FREIGHT'Complimentary ground shipping provided. ARIZONA STATE CONTRACT NUMBER:CTRO65255 TOTAL DISCOUNT:$3,588 90 Line Product and Description Order Qty UM Unit Price Price Amount(Net) Quantity UM 1 DRK-M350 1 1 EA 11 EA 142 55 DJI Matrice 350 IGt 1 6941565961389 00 EA Cam 1 Matrice 350 RTK Drone Un 1 CP.OT 00005482.01 100 on Cam 2 DJI Care Enterprise Basi 1 6941565960146 2.00 ea Cam 3 T865 Intelligent Flight 6941565960498 100 EA Cam 4 BS65 Intelligent Battery 2 6958265100970 1 00 EA 9,809.00 EA 9.31855 Zenmuse H20T(SP 3 CP.QT.00003299.01 100 EA 000 EA 000 DJI Care Enterprise Basic Zenmuse H2OT 4 6941565960146 6.00 on 700.00 ea 3.990.00 T665 Intelligent Flight Battery Pag;1 of 3 Line Product and Description Order Qty UM, .. Uhlt Price Price Amount(Net) -Quantity URf =5 6941565924696 - — - ___ 1 0 ' EA__ 1.600.00_ EA—— 1,520.00 — DJI RC Plus 6 CP.QT.00002497.01 1,00 EA 2,500.00 1 EA 2,375,0D ' I Wingsland ZiS Gimbal Spotlight 7 UAS-IN•PERSON-TRAINING-AIRCRAFT-ENT 1.00 EA 899.00 EA p pp In Person Training for Enterprise Aircraft Per Person Fee-Order Quantity=Per Person Gresco UAS offers In-person drone training for beginner and advanced pilots,Conducted by experienced instructors,the hands-on training covers regulations,safety,fight planning,operations,and maintenance.Participants learn abcut'their different drone model(s),sensor(s),and payioad(s)and can customize the training to their needs. The program provides a certificate of completion and equips participants with the skills to operate drones safely and confidently. 8-1 UAS-STARTUP-ENTERPRISE 1.00 EA 699.00 FJ1 0.0 Start Up Services for Enterprise Products STARTUP SERVICES:Aircraft setup,activation,updates, testing and calibration.This service ensures the aircraft is Ready-to-Fly(RTF)upon delivery, 9 i UAS UPPORT-ENTERPRISE -- 1.00 EA 499.00 EA 0.00 Support Service for Enterprise Products i Gresco's UAS Service Center is staffed with certified repair technicians and product specialists who are ava able for any questions,troubleshooting,and other aircraft support needs. Access to Gresco Support Representatives via email,chat, i text,phone,and video conference. 10 UAS•CUSTOM-KiT 1.00 EA 2,860.00 EA 2,860.00 Customized UAS Kit 10 BM07 1.00 EA Cam 1 Multi Nomad Case 10 200-900 2,00 EA 2 Nomad 360 Scene I I 10 200A06:402 2.00 EA Com 3 Nomad NOW Scene Light 10 700-2DJIIM 2.00 EA Com 4 Rugo 2 Drone Ught Matrice and Inspire Series 10 700.318 1.00 ea Com 5 D104R 10 700-M - -- 1.OD EA Com 6 D10 Drone Light 10 700310 Com 7 D3060 Light Page 2 of 3 Line Product and Descrlptioe, ' Order Qty UM : 'Unit PNee price Amount(Net) -- .Quantity _ UNi 11 UAS-CUSTOM-KIT -1,00- FA --,2;860,00 _EA _- 2,860,00- -- Customized UAS Kit 11 80-007 1,00 EA Com 1 Multi Nomad Case 11 200-9T55 1.00 ea Com 2 Nomad T56 Production 11 200.81256 1.00 ea Com 3 Nomad P56 Production 11 20041955 1.00 ea Com 4 Nomad N56 Production _ 11 85-045 1.00 ea Com 5 Puck Adaptor 11 3B0-BT2P-BLR 1.00 EA Com 6 BT2+Black Hybrid Light 11 700-300C 2.00 1=A Com 7 RUGO 11 Lines Total Total Order Quantity 16.00 Subtotal 34,066.10 I Taxes 2,914.46 Total 38,980.5s Page 3 of 3 GI�FSC�J Quote Entered Date Taken By Customer N Order tl 6/29123 )gra 10419 10215689-00 PO# Page# 1 Bill To Ship To Remit To CASH-GRESCO UAS SALES Apache Junction Police Dept GRESCO 1135 RUMBLE RD 1001 N Idaho Rd PO BOX 932918 FORSYTH .�A 31,29-6;5n Apache Junction AZ 85119 ATLANTA.GA 3'193.2918 Instructions Ship Point Via Shipped Terms SlsRepinlout Gresco-Small Pans Best Way Upon Receipt Igra hwag Notes QUOTE EXPIRATION Quote is valid 60 days from"Entered Dale'as shown above FREIGHT:Complimentary ground shipping provided. ARIZONA STATE CONTRACT NUMBER CTR0S5255 TOTAL DISCOUNT-$3.037.49 Line Product and Descriptlon Order Qty UM Unit Price Price Amount(Net) Quantity UM 1 CB.202209230395 2.00 EA 498, EA 10.446.20 Mavic 3 Thermal(SP) 1 6941565944191 2.110 EA Cam 1 Mavic 3 Thermal(NA) 1 6941565943736 2 aC EA Cam 2 DJI Care Enterprise 2 6941565944825 2.00 EA 659.00 EA 1,25210 Mavic 3 Ent,Series -PART 05-Battery Kit DJI Mavic 3 Intelligent Flight Battery*3 DJI Mavic3 Battery Charging Hub(100W) 1 3 6941565944795 200 EA 159.00 EA 30210 WE Series-PART 02- Speaker 4 MICROSD-32GS-U3 2: EA 29.00 EA 5510 32GB k icroSD Card U3 5 CP.MA.00000423.01 400 EA 209.00 EA 83600 DJI Mavic 3 Intelligent Flight Battery Page 1 nt 2 Line Product and Description' Order Qty UM' Unit Prlce. Price, Amount(Net) !Quantity UM —.--6 -UASSTARTUP•ENTERPRISE — -- -- 2.00 -EA -699.00- EA - _ - _ 0.00 —= Start Up Services for Enterprise Products START UP SERVICES:Aircraft setup,activation,updates, lasting and calibration.This service ensures the aircraft Is Ready-lo-Fly(RTF)upon delivery. 7 UASSUPPORT-ENTERPRISE Z.00 EA 499.00 EA Support Service for O.OD Enterprise Products Gresco's UAS Service Center Is staffed with certified repair technicians and product specialists who are available for any questions,troubleshootfng,and other aircraft support needs. Access to aresco Support Representatives via email,chat, text,phone,and video conference. 7 Lines Total Total Order Quantity 16.00 Subtotal 12,891.50 Taxes 1,108.68 Total 14,000.18 Pago 2 of 2 ►P�"E�c�, City of Apache Junction, Arizona 300 E Superstition Boulevard o Agenda Item Cover Sheet Apache Junction,AZ U =i 85119 Agenda Item No. 3. �Piz oN* File ID: 23-538 Sponsor: Ted Wolff Agenda Date: 10/16/2023 Index: In Control: City Council Work Session Presentation and discussion on award of contract to Weems Asphalt for the reconstruction of the City's Fuel Island. The work would be through the Maricopa County cooperative contract No. 210166-S in the amount of$126,674.98 plus a 10% contingency for unforeseen change orders in the amount of$12,667.49 for a total not to exceed $139,324.47. Work will result in a new cement concrete surface to replace the current surface in very poor condition along with new asphalt concrete for the fuel island approaches. Work is planned between November 2023 to January 2024. City of Apache Junction,Arizona Page 1 Printed on 1011212023 PQA.CNE� a ti Public Works Department z Home of the Superstition Mountains '4 HI ZONP Date: September 20, 2023 To: Mayor and Members of the City Council Through: Bryant Powell, City Manager Ted Wolff, Public Works Director From: Shane Kiesow, Public Works Manager Subject: Presentation and Discussion Project# HFS23-05 City staff plans to present and open for discussion the consideration of award of contract to Weems Asphalt for project no. HFS23-05 for the reconstruction of City's Fuel Island pavements for a not to exceed amount of $139,342.47. Work would result in the reconstruction of cement and asphalt concrete that surrounds the fuel island currently in very poor condition. The work will result in access restrictions to the facility for three weeks but no closure is anticipated. Work is planned within the November— February 2023-24 timeframe. The funding source are monies budgeted within the current fiscal year's Highway User Revenue Funds (HURF). 575 E. Baseline Avenue, Apache Junction, AZ 85219 • Voice (480) 982-1055 • FAX (480) 983-5752 or(480) 982-8005 CITY OF APACHE JUNCTION CONSTRUCTION AGREEMENT PROJECT NO.: HFS23-05 "Fuel Island Repave" THIS AGREEMENT made and entered into by and between the CITY OF APACHE JUNCTION ("City"), an Arizona municipal corporation, and WEEMS ASPHALT, an Arizona limited liability company, ("Contractor"), sometimes collectively referred to as the "Parties" or individually as the "Party". RECITALS A. Contractor asserts its willingness, ability and qualifications to provide the services and infrastructure (the "Work") called for in Maricopa County Cooperative Contract No. 210166-S and Contractor's Estimate (attached hereto as Exhibit A) dated August 11, 2023 (the "Contract Documents"). B. City and Contractor desire to set forth herein their respective responsibilities and the manner and terms upon which Contractor shall render such Work. C. City has complied with the public bidding requirements under Arizona Revised Statutes ("A.R.S.") Title 34, and Apache Junction City Code Vol. I, Chapter 3, Administration, Article 3-7, Procurement Procedures, or such work is categorically exempt from such process. AGREEMENT NOW, THEREFORE, City retains Contractor to perform, and Contractor agrees to render the Work in accordance with the terms and conditions set forth as follows: 1. PROJECT DESCRIPTION: Contractor shall do and perform or cause to be done and performed in a good workmanlike manner, the Work set forth in accordance with and as more fully described in the Contract Documents. 2. PAYMENTS & COMPLETION: The total amount payable by the City to the Contractor is an amount not to exceed One Hundred Twenty-Six Thousand Six Hundred Seventy-Four Dollars Ninety-Eight Cents ($126,674.98) (the "Contract Sum") for the performance of the Work under the Contract Documents except for changes authorized by properly executed change orders. All contracts will be operable for their full term at the rates quoted in the initial bid proposal, unless otherwise extended in writing by the City. Upon notice that the Work is ready for final inspection or acceptance, a City representative shall promptly cause an inspection to be made. Once City finds the Work acceptable under the Contract Documents, City shall promptly submit for processing a certificate for payment stating that, to the best of its knowledge, information and belief on the basis of its observation and inspection, the Work has been completed in accordance with the terms and conditions of the Contract Documents and that partial payment or the entire balance due the Contractor is payable. Final payment shall not become due until the Contractor submits to the City all required lien waivers, releases and any other data establishing payment or satisfaction of all Contractor's obligations. If any subcontractor refuses to furnish a release or waiver required by City, Contractor may furnish a bond to indemnify City against any such lien. If any such lien remains unsatisfied after all payments are made, Contractor shall refund to City all monies that the latter may be compelled to pay in discharging such liens, including all costs and reasonable attorney fees. 3. CONTRACT TERM: Upon Notice to Proceed given by the City, Contractor shall begin Work no sooner than October 16, 2023, and shall complete it no later than January 20, 2024. This provision does not limit the liability of Contractor for actual damages sustained by City as a result of any breach of contract or warranty by Contractor. Extensions may be approved at times as the Parties mutually deem fit. 4. LABOR AND MATERIALS: Unless otherwise provided in the Contract Documents, Contractor shall provide, pay for and insure under the requisite laws and regulations all labor, materials, equipment, tools and machinery, water, heat, utilities, transportation, other facilities and services necessary for the proper execution and completion of the Work, whether temporary or permanent, and whether or not incorporated or to be incorporated in the Work. 5. INSPECTIONS AND QUALITY OF WORK: Contractor understands and agrees that inspection of the Work performed hereunder will occur by City. Contractor agrees that City will have the exclusive right to determine, in its sole discretion, whether the Work has been performed in accordance with the Contract Documents. Contractor further agrees to make such corrections to the Work as may be directed by City to conform to said Contract Documents without requirement of a change order or any additional charge or cost to City whatsoever. 6. WARRANTY: Contractor shall guarantee the Work against defective workmanship or materials for a period of one (1) year from the date of its final acceptance under the contract, ordinary wear and tear and unusual abuse or neglect excepted. Any omission on the part of City to condemn defective work or materials at the time of construction shall not be deemed an acceptance and Contractor will be required to correct defective work or materials at any time before final acceptance. Within one (1) year from the date of final acceptance due to faults in workmanship or materials, Contractor shall begin making the 2 necessary repairs to the satisfaction of City within fourteen (14) calendar days of receipt of written notice from City. Such work shall include the repair or replacement of other work or materials damaged or affected by making the above repairs or corrective work all at no additional cost to City. In the case of Work materials or equipment for which warranties are required by the special provisions of the Contract Documents, Contractor shall provide or secure from the appropriate subcontractor or supplier such warranties addressed to and in favor of City and deliver same to City prior to final acceptance of the Work. Delivery of such warranties shall not relieve Contractor from any obligation assumed under any other provision of the contract. The warranties and guarantees provided in this subsection shall be in addition to and not in limitation of any other warrantees, guarantees or remedies required by law, and shall survive the expiration of this Agreement for the time period mentioned above. 7. TAXES: Contractor shall pay all license, sales, consumer, transaction privilege, use and other similar taxes for the Work or portions thereof provided by Contractor which are legally enacted at the time bids are received whether or not yet effective or subsequently applicable due to acts of jurisdictions or bodies other than City. 8. PERMITS & FEES: Unless otherwise provided in the Contract Documents, Contractor shall secure and pay for all permits, government fees, licenses and inspections necessary for the proper execution and completion of Work which are customarily secured after execution of the contract, and which are legally required. Contractor shall give all notices and comply with all laws, ordinances, rules, regulations and lawful orders of any public authority bearing on the performance of the Work. City permits for this Work will be provided to Contractor at no cost. Contractor represents and warrants that any license necessary to perform the Work under this Agreement is current and valid. Contractor understands that the activity described herein constitutes "doing business in the City of Apache Junction" and Contractor agrees to obtain a business license pursuant to Chapter 8 of the Apache Junction City Code, Vol. I, and keep such license current during the term of this Agreement and after termination of this Agreement any time work is performed pursuant to the warranty provisions set forth in Section 6. Contractor also acknowledges that the tax provision of the Apache Junction Tax Code, Chapter 8A, may also apply and if so, shall obtain a transaction privilege license and/or other licenses as may be required by the city code. Any activity by subcontractors within the corporate city limits will invoke the same licensing regulations on any subcontractors, and Contractor ensures its subcontractors will obtain any and all applicable licenses. Further, Contractor agrees to pay all applicable privilege and use taxes that are applicable to the activities, products and services provided under this Agreement. 3 9. INDEPENDENT CONTRACTOR: Contractor shall at all times during Contractor's performance of the services retain Contractor's status as an independent contractor. Contractor's employees shall under no circumstances be considered or held to be employees or agents of City, and City shall have no obligation to pay or withhold state or federal taxes or provide workers' compensation or unemployment insurance for or on behalf of them or Contractor. Contractor shall supervise and direct the delivery of the materials using its best skill and attention. Except as provided in this Agreement, Contractor shall be solely responsible for all construction means, methods, techniques, sequences and procedures, and for coordinating all portions of the Work required by the Contract Documents. Contractor shall be responsible to City for the acts and omissions of its employees, subcontractors and their agents and employees and other persons providing any of the materials under any contract document. 10. SUPERINTENDENT: Contractor shall employ a competent project superintendent who shall be in attendance at the project site during the progress of the Work. The superintendent shall represent and be the community agent of Contractor and communications given to the superintendent shall be as binding as if given to Contractor. Important communications shall be confirmed in writing. The designated superintendent shall be designated for each project and communicated to City before work is performed. 11. PROGRESS SCHEDULE: Contractor shall, immediately after entering into this Agreement, generate an estimated progress schedule, which shall be maintained and updated during the project. Work may progress during regular City business hours only if it is determined by City not to disturb normal operations. 12. INDEMNIFICATION: To the fullest extent permitted by law, Contractor shall defend, indemnify and hold harmless City, its elected and appointed officers, officials, agents, and employees from and against any and all liability including but not limited to demands, claims, actions, fees, costs and expenses, including reasonable attorney and expert witness fees, arising from, or alleged to have arisen from, relating to, arising out of, or alleged to have resulted from the acts, errors, mistakes, omissions, Work or services of Contractor, its agents, employees, or any tier of Contractor's subcontractors in the performance of this Agreement, but only to the extent caused by the negligence, recklessness or intentional wrongful conduct of Contractor or its subcontractors in the performance of the Work under this Agreement or any subcontract. Contractor's duty to defend, hold harmless and indemnify City, its special districts, elected and appointed officers, officials, agents, and employees shall arise in connection with any claim, damage, loss or expense that is attributable to bodily injury, sickness, disease, death, or injury to, impairment, or destruction of property including loss of use resulting therefrom, caused by an Contractor's acts, errors, mistakes, omissions, work or services in 4 the performance of this Agreement including any employee of Contractor, any tier of Contractor's subcontractor or any other person for whose acts, errors, mistakes, omissions, Work or services Contractor may be legally liable, but only to the extent caused by the negligence, recklessness or intentional wrongful conduct of Contractor or any tier of Contractor's subcontractors or any other person for whose acts, errors, mistakes, omissions, Work or services Contractor may be legally liable in the performance of the Work under this Agreement or subcontract. The amount and type of insurance coverage requirements set forth herein will in no way be construed as limiting the scope of the indemnity in this paragraph. The rights and obligations under this Section shall survive termination of this Agreement. 13. SUBCONTRACTORS: All subcontractors chosen by Contractor will be subject to City's approval. All subcontractors shall be identified by Contractor prior to award of contract. Contractor shall make no substitutions for any subcontractor, person or entity previously selected without the approval of City. 14. APPLICABLE LAW AND VENUE: The terms and conditions of this Agreement shall be governed by and interpreted in accordance with the laws of the State of Arizona. Any action at law or in equity brought by either Party for the purpose of enforcing a right or rights provided for in this Agreement, shall be tried in a court of competent jurisdiction in Pinal County, State of Arizona. The Parties hereby waive all provisions of law providing for a change of venue in such proceeding to any other county. In the event either Party shall bring suit to enforce any term of this Agreement or to recover any damages for and on account of the breach of any term or condition in this Agreement, it is mutually agreed that the prevailing Party in such action shall recover all costs including: all litigation and appeal expenses, collection expenses, reasonable attorney fees, necessary witness fees and court costs to be determined by the court in such action. 15. INSURANCE: Contractor, at its own expense, shall purchase and maintain the herein stipulated minimum insurance with companies duly licensed, possessing a current A.M. Best, Inc. Rating of B++6, or approved unlicensed in the State of Arizona with policies and forms satisfactory to City. All insurance required herein shall be maintained in full force and effect until all Work or service required to be performed under the terms of the Agreement is satisfactorily completed and formally accepted; failure to do so may, at the sole discretion of City, constitute a material breach of this Agreement. Contractor's insurance shall be primary insurance as respects the City, and any insurance or self-insurance maintained by City shall not contribute to it. 5 Any failure to comply with the claim reporting provisions of the insurance policies or any breach of an insurance policy warranty shall not affect coverage afforded under the insurance policies to protect City. The insurance policies, except Workers' Compensation, shall contain a waiver of transfer rights of recovery (subrogation) against City, its agents, officers, officials and employees for any claims arising out of Contractor's acts, errors, mistakes, omissions, Work or service. The insurance policies may provide coverage which contains deductibles or self-insured retentions. Such deductible and/or self-insured retentions shall not be applicable with respect to the coverage provided to City under such policies. Contractor shall be solely responsible for the deductible and/or self retention and City, at its option, may require Contractor to secure payment of such deductibles or self-insured retentions by a surety bond or an irrevocable and unconditional letter of credit. City reserves the right to request and to receive, within ten (10) working days, certified copies of any or all of the herein required insurance policies and/or endorsements. City shall not be obligated, however, to review same or to advise Contractor of any deficiencies in such policies and endorsements, and such receipt shall not relieve Contractor from, or be deemed a waiver of, City's right to insist on strict fulfillment of Contractor's obligations under this Agreement. The insurance policies, except Workers' Compensation and Professional Liability, required by this Agreement, shall name City, its agents, officers, officials and employees as Additional Insureds. REQUIRED COVERAGE Commercial General Liability Contractor shall maintain Commercial General Liability insurance with a limit of not less than $1,000,000 for each occurrence with a $2,000,000 Products/Completed Operations Aggregate and a $2,000,000 General Aggregate limit. The policy shall include coverage for bodily injury, broad form property damage, personal injury, products and completed operations and blanket contractual coverage including, but not limited to, the liability assumed under the indemnification provisions of this Agreement, which coverage will be at least as broad as that on Insurance Service Office, Inc. Policy Form No. CG 00011093, or the equivalent thereof. Such policy shall contain a severability of interest provision and shall not contain a sunset provision or commutation clause, nor any provision which would serve to limit third party action over claims. 6 The Commercial General Liability additional insured endorsement shall be at least as broad as the Insurance Service Office, Inc.'s Additional Insured, Form B, CG 20101185, or the equivalent thereof, and shall include coverage for Contractor's operations and products and completed operations. If required by this Agreement, if Contractor sublets any part of the Work, services or operations, Contractor shall purchase and maintain, at all times during prosecution of the Work, services or operations under this Agreement, an Owner and Contractor's Protective Liability insurance policy for bodily injury and property damage, including death, which may arise in the prosecution of Contractor's work, service or operations under this Agreement. Coverage shall be on an occurrence basis with a limit not less than $1,000,000 per occurrence, and the policy shall be issued by the same insurance company that issues Contractor's Commercial General Liability insurance. Automobile Liability Contractor shall maintain Commercial/Business Automobile Liability insurance with a combined single limit for bodily injury and property damage of not less than $1,000,000 each occurrence with respect to Contractor's owned, hired, and non-owned vehicles assigned to or used in performance of Contractor's work. Coverage will be at least as broad as coverage code 1, "any auto", (Insurance Service Office, Inc. Policy Form CA 00011293, or the equivalent thereof). Such insurance shall include coverage for loading and off-loading hazards. If hazardous substances, materials or wastes are to be transported, MCS 90 endorsement shall be included and $5,000,000 per accident limits for bodily injury and property damage shall apply. Workers' Compensation Contractor shall carry Workers' Compensation insurance to cover obligations imposed by federal and state statutes having jurisdiction of Contractor's employees engaged in the performance of the Work or services; and Employer's Liability insurance of not less than $100,000 for each accident, $100,000 disease for each employee, and $500,000 disease policy limit. By execution of this Agreement, Contractor certifies as follows: "I am aware and understand the provisions of A.R.S. § 23-901 et seq. which requires every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of this chapter, and I will comply with such provisions before commencing the performance of the Work of this Agreement." If Contractor has no employees for whom workers' compensation insurance is required, Contractor shall submit a declaration or affidavit to City so stating and 7 covenanting to obtain such insurance if and when Contractor employs any employees subject to coverage. In case any work is subcontracted, Contractor will require subcontractors to provide Workers' Compensation and Employer's Liability insurance to at least the same extent as required of Contractor. Certificates of Insurance Prior to commencing work or services under this Agreement, Contractor shall furnish City with Certificates of Insurance, or formal endorsements as required by the Agreement, issued by Contractor's insurer(s), as evidence that policies providing the required coverages, conditions and limits required by this Agreement are in full force and effect. The form of the certificates of insurance and endorsements shall be subject to the approval of the Apache Junction City Attorney's Office, shall comply with the terms of this Agreement, and shall be issued and delivered to City Attorney, City of Apache Junction, 300 East Superstition Boulevard, Apache Junction, AZ, 85119. In the event any insurance policies required by this Agreement are written on a "claims made" basis, coverage shall extend for two (2) years past completion and acceptance of Contractor's Work or services and as evidenced by annual Certificates of Insurance. If a policy does expire during the life of the Agreement, a renewal certificate must be sent to City thirty (30) calendar days prior to the expiration date. All Certificates of Insurance shall be identified with bid serial number and title. Policies or certificates and completed forms of City's Additional Insured Endorsement (or a substantially equivalent insurance company form acceptable to the City Attorney) evidencing the coverage required by this section shall be filed with the City and shall include the City as an additional insured. The policy or policies shall be in the usual form of a public liability insurance, but shall also include the following provision: "Solely as respects work done by or on behalf of the named insured for the City of Apache Junction, it is agreed that the City of Apache Junction and its officers and employees are added as additional insureds under this policy." Insurance required herein shall not expire, be canceled, or materially changed without thirty (30) calendar days' prior written notice to City. 16. CHANGE ORDERS: A change order is a written order to Contractor, approved by a City representative, issued after execution of this construction agreement authorizing a change in the Work or an adjustment in the construction agreement sum or the construction agreement time. A change 8 order signed by Contractor indicates his agreement therewith. City may, without invalidating this construction agreement, order changes in the Work within the general scope of this construction agreement consisting of additions, deletions or other revisions, the construction agreement sum and the construction agreement being adjusted accordingly. All such changes in the Work shall be authorized by Change Order and shall be performed under the applicable conditions of this construction agreement. City representative shall have authority to order minor changes in the Work not involving an adjustment in the construction agreement sum or extension of construction agreement time and not inconsistent with the intent of this construction agreement. All such changes shall be affected by written order and shall be binding upon City and Contractor. 17. SUCCESSORS, ASSIGNMENT & DELEGATION: City and Contractor each bind themselves, their partners, successors, assigns and legal representatives to the other Party hereto and to the partners, successors, assigns and legal representatives of such other Party in respect to all covenants, agreements and obligations contained in the contract documents. Neither Party to the contract shall assign the contract or sublet it as a whole or delegate the duties hereunder, without the written consent of the other, nor shall Contractor assign any monies due or to become due to it without the previous written consent of City. 18. WRITTEN NOTICE: Written notice shall be deemed to have been duly served if delivered in person to the individual or member of the firm or entity, or to an office of the corporation for whom it was intended or if delivered at or sent registered or certified mail, return receipt requested, and first-class postage prepaid to the last business address known to them who gives the notice. 19. CLAIMS FOR DAMAGES: Should either Party to the contract suffer injury or damage to personal property because of any act or omission of the other Party or of their employees or agents for whose acts they are legally liable, claims shall be made in writing to such other Parties within a reasonable time after the first observance of such injury or damages. 20. PAYMENT & PERFORMANCE BONDS: City shall have the right to require Contractor to furnish bonds covering the faithful performance of the contract and the payment of all obligations arising hereunder. 21. SAFETY: Contractor and/or its subcontractors shall be solely responsible for job safety at all times. 22. RIGHTS & REMEDIES: The duties and obligations imposed by the Contract Documents and the rights and remedies available hereunder shall be in addition to and not a limitation of any duties, obligations, rights and remedies 9 otherwise imposed or available by law. No action or failure to act by City or Contractor shall constitute a waiver of any right or duty afforded any of them under the contract, nor shall any action or failure to act constitute an approval of or an acquiescence to any breaches hereunder except as may be specifically agreed to in writing. 23. FORCE MAJEURE: Neither City nor Contractor, as the case may be, shall be considered not to have performed its obligations under this Agreement in the event of enforced delay (an "Enforced Delay") due to causes beyond its control and without its fault or negligence or failure to comply with applicable laws, including, but not restricted to, acts of God, fires, floods, epidemics, pandemics, quarantine, restrictions, embargoes, labor disputes, and unusually severe weather or the delays of subcontractors or materialmen due to such causes, acts of a public enemy, war, terrorism or act of terror (including but not limited to bio-terrorism or eco-terrorism), nuclear radiation, blockade, insurrection, riot, labor strike or interruption, extortion, sabotage, or similar occurrence or any exercise of the power of eminent domain of any governmental body on behalf of any public entity, or a declaration of moratorium or similar hiatus (whether permanent or temporary) by any public entity directly affecting the obligations under this Agreement. In no event will Enforced Delay include any delay resulting from unavailability for any reason of labor shortages, or the unavailability for any reason of particular Contractors, subcontractors, vendors or investors desired by Contractor in connection with the obligations under this Agreement. Contractor agrees that Contractor alone will bear all risks of delay which are not Enforced Delay. In the event of the occurrence of any such Enforced Delay, the time or times for performance of the obligations of the Party claiming delay shall be extended for a period of the Enforced Delay; provided, however, that the Party seeking the benefit of the provisions of this Section shall, within thirty (30) calendar days after such Party knows or should know of any such Enforced Delay, first notify the other Party of the specific delay in writing and claim the right to an extension for the period of the Enforced Delay; and provided further that in no event shall a period of Enforced Delay exceed ninety (90) calendar days. 24. TERMINATION BY CITY: A. TERMINATION BY CITY: City shall be permitted to terminate this Agreement if in the discretion of the city manager or his or her designee, believes Contractor has failed to meet the terms of this Agreement. City shall provide Notice of Termination to Contractor by Certified U.S. Mail ten (10) calendar days before such termination takes effect. B. TERMINATION BY CONTRACTOR: Contractor may terminate this Agreement if City fails to make payment as agreed upon in this document. Any other termination will be deemed a breach of contract by Contractor. 10 Contractor shall provide Notice of Termination to City by Certified U.S. Mail ten (10) calendar days before such termination takes effect. 25. RECORDS: Records of Contractor's labor, payroll and other costs pertaining to this Agreement shall be kept on a generally recognized accounting basis and made available to City for inspection on request. Contractor shall maintain records for a period of at least two (2) years after termination of this Agreement and shall make such records available during that retention period for examination or audit by City personnel during regular business hours. 26. AMENDMENT: It is mutually understood and agreed that no alteration or variation of the terms and conditions of this Agreement shall be valid unless made in writing and signed by the Parties hereto, and that oral understandings or agreements not incorporated herein shall not be binding on the parties. The representatives of the Parties (signatory for Contractor noted below or his or her designee, and the City Manager, or his or her designee) shall be authorized to execute future amendments or extensions of this Agreement. 27. ENTIRE AGREEMENT: This Agreement and any attachments represent the entire agreement between City and Contractor and supersede all prior negotiations, representations or agreements, either express or implied, written or oral. It is mutually understood and agreed that no alteration or variation of the terms and conditions of this Agreement shall be valid unless made in writing and signed by the Parties hereto. Written and signed amendments shall automatically become part of the supporting documents, and shall supersede any inconsistent provision therein; provided, however, that any apparent inconsistency shall be resolved, if possible, by construing the provisions as mutually complementary and supplementary. 28. SEVERABILITY: City and Contractor each believe that the execution, delivery and performance of this Agreement are in compliance with all applicable laws. However, in the unlikely event that any provision of this Agreement is declared void or unenforceable (or is construed as requiring City to do any act in violation of any applicable laws, including any constitutional provision, law, regulation, or city code), such provision shall be deemed severed from this Agreement and this Agreement shall otherwise remain in full force and effect; provided that this Agreement shall retroactively be deemed reformed to the extent reasonably possible in such a manner so that the reformed agreement (and any related agreements effective as of the same date) provide essentially the same rights and benefits (economic and otherwise) to the Parties as if such severance and reformation were not required. Unless prohibited by applicable laws, the Parties further shall perform all acts and execute, acknowledge and/or deliver all amendments, instruments and consents necessary to accomplish and to give effect to the purposes of this Agreement, as reformed. 11 29. TIME IS OF THE ESSENCE: Time is of the essence with respect to all provisions in this Agreement. Any delay in performance by either Party shall constitute a material breach of this Agreement. 30. CONFLICT OF INTEREST: The provisions of A.R.S. § 38-511 relating to cancellation of contracts due to conflicts of interest shall apply to this contract. 31. PROHIBITION TO CONTRACT WITH CONTRACTORS WHO ENGAGE IN BOYCOTT OF THE STATE OF ISRAEL: The Parties acknowledge A.R.S. §§ 35-393 through 35-393.03, as amended, which forbids public entities from contracting with Contractors who engage in boycotts of the State of Israel. Should Contractor under this Agreement engage in any such boycott against the State of Israel, this Agreement shall be deemed automatically terminated by operation of law. Any such boycott is a material breach of contract. 32. CERTIFICATION PURSUANT TO A.R.S. § 35-394: In accordance with Arizona Revised Statutes § 35-394, Contractor hereby certifies and agrees that Contractor does not currently and shall not for the duration of this Agreement use: 1) the forced labor of ethnic Uyghurs in the People's Republic of China, 2) any services or goods produced by the forced labor of ethnic Uyghurs in the People's Republic of China, and/or 3) any suppliers, contractors or subcontractors that use the forced labor or any services or goods produced by the forced labor of ethnic Uyghurs in the People's Republic of China. If Contractor becomes aware during the term of this Agreement that Contractor is not in compliance with this Section, then Contractor shall notify the City within five (5) business days after becoming aware of such noncompliance. If Contractor does not provide the City with written certification that Contractor has remedied such noncompliance within one hundred eighty (180) days after notifying the City of such noncompliance, this Agreement shall terminate, except that if the Agreement termination date occurs before the end of such one hundred eighty (180) day remedy period, this Agreement shall terminate on such contract termination date. 33. COMPLIANCE WITH FEDERAL AND STATE LAWS: Contractor understands and acknowledges the applicability of the American with Disabilities Act, the Immigration Reform and Control Act of 1986 and the Drug Free Workplace Act of 1989 to the services performed under this Agreement. As required by A.R.S. § 41-4401, Contractor hereby warrants its compliance with all federal immigration laws and regulations that relate to its employees and A.R.S. § 23-214(A). Contractor further warrants that after hiring an employee, Contractor will verify the employment eligibility of the employee through the E- Verify program. If Contractor uses any subcontractors in performance of services, subcontractors shall warrant their compliance with all federal immigration laws and regulations that relate to its employees and A.R.S. § 23- 12 214(A), and subcontractors shall further warrant that after hiring an employee, such subcontractor verifies the employment eligibility of the employee through the E-Verify program. A breach of this warranty shall be deemed a material breach of the Agreement that is subject to penalties up to and including termination of this Agreement. Contractor is subject to a penalty of $100 per day for the first violation, $500 per day for the second violation, and $1,000 per day for the third violation. City at its option may terminate this Agreement after the third violation. Contractor shall not be deemed in material breach of this Agreement if the Contractor and/or subcontractors establish compliance with the employment verification provisions of Sections 274A and 274B of the federal Immigration and Nationality Act and the E-Verify requirements contained in A.R.S. § 23-214(A). City retains the legal right to inspect the papers of any Contractor or subcontractor employee who works under this Agreement to ensure that the Contractor or subcontractor is complying with the warranty. Any inspection will be conducted after reasonable notice and at reasonable times. If state law is amended, the Parties may modify this paragraph consistent with state law. ---- SIGNATURES TO BE ON FOLLOWING PAGES ---- 13 IN WITNESS WHEREOF the Parties hereto have caused this Agreement to b signed by their duly authorized representative as of this g day of e- GYM ber , 2023. CONTRACTOR: WEEMS ASPHALT, an Arizona limited liability c mpany By: Its: o CITY: CITY OF APACHE JUNCTION,ARIZONA, an Arizona municipal corporation By:Walter"Chip"Wilson Its: Mayor ATTEST: Jennifer Pena City Clerk APPROVED AS TO FORM: Richard J. Stern City Attorney 14 STATE OF 7 � ss. County of The foregoing was subscribed and sworn to before me this day of 2& phtY� 2023, by '1 lt{' -Q� f�h�� as 1D LDDf Weems Asphalt,an Arizona limited liability company. Notary Public My Commission Expires: Co Mot mow► Gouanr Y,� Mee STATE OF ARIZONA ) ) ss. COUNTY OF PINAL ) The foregoing was subscribed and sworn to before me this day of 22023, by Walter"Chip"Wilson, as Mayor of the City of Apache Junction, Arizona, an Arizona municipal corporation. Notary Public My Commission Expires: 15 Exhibit A 602.560.3535 %Alt WE DRIVE ON WEEMSASPHALT.COM 535 OUR REPUTATION. PHOENIXH5IZONA 5043UE I ITE2oo PHOENIX,ARIZONA 85043 WEEMSASPHALT AZ ROC 432413F3 1 A7 ROC#;:433? To: City of Apache Junction Contact: Shane Kiesow Address: 575 E. Baseline Ave Phone: 480-982-1055 Apache Junction,AZ 85119 Fax: Project Name: Fuel Island Repair Bid Number: 2023-2124 Project Location: 575 E. Baseline Ave,Apache Junction,AZ Bid Date: 8/11/2023 Item Description Estimated Quantity Unit Total Price This scope of work shall be performed under our Maricopa County IGA-#210166-S 1.00 LS $52,440.96 (Paving,Resurfacing,&Related Work In Alleys&Parking Lots)-Expires May 31, 2025. Concrete: Provide Barricades To Safely Perform Our Scope Of Work. Saw-cut And Remove approximately 2700 SF of existing deteriorated concrete To A Depth Of 8"At( 1 )Location. Fine Grade And Compact Existing Base Materials To An Unyielding Condition. Additional ABC will be added if needed. Form, pour and finish approximately 2,840 SF of new 4,000 PSI 8"concrete. Concrete to be standard gray with a light broom finish. Scope of work will be completed in 2 mobilizations and will require one week to cure once complete. Remove&Replace Asphalt: 11,200.00 SF $66,304.00 Provide barricades to safely perform our scope of work. Saw-cut and remove failed asphalt to a depth of 4 inches at 1 location shown in red on included map. Fine Grade and compact existing base materials to an unyielding condition. Replace excavated areas with approximately 4 inches of MAG 1/2-inch hot mix asphalt. Machine roll to proper compaction. Scope of work shall be performed in 2 mobilizations(Excludes weekends and holidays). Price assumes adequate underlying subbase. If unstable subbase or unsuitable materials are encountered,additional charges will be negotiated to correct the unforeseen problem. Weems Asphalt will not place new asphalt on unstable subbase without the written permission from the Customer. If directed to place pavement on unstable subbase,Customer is agreeing to waive Warranty. Work to be completed on or before 12/31/23. Stri in nu: 1.00 LS $850.00 Restripe all pavement markings per the existing layout at south end. Bid Price Subtotal: $119,594.96 Tax 5.92%: $7,080.02 Total Bid Price: $126,674.98 Notes: • Due to the current volatility of petroleum based products(liquid asphalt binder)and other materials required to perform our work, this proposal is valid for 30 days from the proposal date. • EXCLUSIONS(Unless Otherwise Stated): Liquidated Damages,Permits, Bonds,Sales Tax, Retention of Monies, Fees, Plans, Engineering,Survey,Testing,Staking, Irrigation Repairs, Landscaping, Notifications,As-builts,Utility Adjustments,Compaction Testing,Weed Abatement,Any Pre-Existing ADA Compliance Issues, Hard Dig (Caliche),Traffic Control, Prime Coat, Davis Bacon&Prevailing Wages,Track-out rock and devices,SWPPP, Plant Opening Fees, Loop Detectors. 8/21/2023 10:34:27 AM Page 1 of 2 ►P�"E�c�, City of Apache Junction, Arizona 300 E Superstition Boulevard � ;z Agenda Item Cover Sheet Apache Junction,AZ 85119 Agenda Item No.4. 'Piz File ID: 23-552 Sponsor: Doug Wirthgen Agenda Date: 10/16/2023 Index: In Control: City Council Work Session Presentation and discussion of procurement of council chamber audio/visual upgrade from Conference Technologies, Inc., utilizing the Interlocal Purchasing System ("T.I.P.S") cooperative contract#200904, for a total amount not to exceed $54,219.61. City of Apache Junction,Arizona Page 1 Printed on 1011212023 EQUIPMENT PURCHASE AND INSTALLATION AGREEMENT WITH CONFERENCE TECHNOLOGIES, INC. FOR COUNCIL CHAMBER AUDIO/VISUAL UPGRADE October THIS AGREEMENT is made as of the 3rd day of +ieve+nber 2023 (the "Effective Date") by and between the CITY OF APACHE JUNCTION, an Arizona municipal corporation ("City") and CONFERENCE TECHNOLOGIES ("CTI"), INC., a Missouri corporation, ("Supplier" or "CTI"), both of which may be hereinafter referred to collectively as the "Parties". RECITALS A. City desires to retain a supplier and installer for its council chamber audio/visual ("AV") upgrade available through The Interlocal Purchasing System ("T.I.P.S.") Cooperative Contract No. 200904 (on file in the City Finance department) and to make payment for the same in accordance with the terms and conditions set forth in this Agreement, including all attachments and addenda which are appended hereto by mutual agreement of the Parties. B. The open market procedures have been satisfied to the extent they apply. C. The Parties have set forth below contemplated services Supplier will provide City including payment terms for such services and products. AGREEMENT NOW, THEREFORE, in consideration of the Recitals noted above, the mutual covenants and conditions below, and other good and valuable consideration,the receipt and sufficiency of which are hereby acknowledged,the Parties agree as follows: 1. AGREEMENT: Supplier hereby sells, conveys and transfers to City all rights, title and interest in and unto the machinery, equipment and other personal property (hereinafter referred to collectively as Equipment) detailed in Exhibit A. 2. SUPPLIER'S DUTIES: Supplier shall provide and install the equipment and make delivery as detailed in Exhibit A, which shall be no later than June 30, 2024, and be operating to city's satisfaction by such date. Failure in operability shall result in a full refund to City by July 30, 2024. 3. COMPENSATION: In accordance with the terms and conditions of this Agreement, City shall compensate Supplier for Equipment in an amount not to exceed Fifty Four Thousand Two Hundred Nineteen Dollars and Sixty One Cents ($54,219.61), in accordance with the specifications set forth in Exhibit A. 4. SUPPLIER BILLING: Supplier shall bill City a total amount not to exceed Section 2 above. City shall pay such billings within thirty (30) calendar days of the date of receipt. 5. TERM/RENEWAL: The term of this Agreement starts on November 7, 2023 and ends on June 30, 2024. 6. DELIVERY AND ACCEPTANCE: Upon acceptance by the City taking possession of the Equipment and after completed installation. City shall have thirty (30) calendar days to examine such Equipment and its functionality. Should City have any product quality concerns, it shall within thirty (30) calendar days after installation have the unconditional right for a full refund. Failure to notify Supplier within this period of any concerns shall be deemed as acceptance of the individual Equipment and its functionality. 7. WARRANTY: Supplier shall guarantee the Equipment against defective workmanship or materials for a period of 1 year as detailed in Exhibit A. 8. INSURANCE: Supplier, at its own expense, shall purchase and maintain the herein stipulated minimum insurance with companies duly licensed, possessing a current A.M. Best, Inc. Rating of B++6, or approved unlicensed in the State of Arizona with policies and forms satisfactory to City. All insurance required herein shall be maintained in full force and effect until all work or service required to be performed under the terms of the Agreement is satisfactorily completed and formally accepted; failure to do so may, at the sole discretion of City, constitute a material breach of this Agreement. Supplier's insurance shall be primary insurance as respects the City, and any insurance or self-insurance maintained by City shall not contribute to it. Any failure to comply with the claim reporting provisions of the insurance policies or any breach of an insurance policy warranty shall not affect coverage afforded under the insurance policies to protect City. The insurance policies, except Workers' Compensation, shall contain a waiver of transfer rights of recovery(subrogation) against City, its agents, officers, officials and employees for any claims arising out of Contractor's acts, errors, mistakes, omissions, work or service. The insurance policies may provide coverage which contains deductibles or self- insured retentions. Such deductible and/or self-insured retentions shall not be applicable with respect to the coverage provided to City under such policies. Supplier shall be solely responsible for the deductible and/or self-retention and City, at its option, may require Supplier to secure payment of such deductibles or. 2 self-insured retentions by a surety bond or an irrevocable and unconditional letter of credit. City reserves the right to request and to receive, within ten (10) working days, certified copies of any or all of the herein required insurance policies and/or endorsements. City shall not be obligated, however, to review same or to advise Supplier of any deficiencies in such policies and endorsements, and such receipt shall not relieve Supplier from, or be deemed a waiver of, City's right to insist on strict fulfillment of Supplier's obligations under this Agreement. The insurance policies, except Workers' Compensation and Professional Liability, required by this Agreement, shall name City, its agents,officers, officials and employees as Additional Insureds. REQUIRED COVERAGE Supplier shall maintain Commercial General Liability insurance with a limit of not less than $1,000,000 for each occurrence with a$2,000,000 Products/Completed Operations Aggregate and a$2,000,000 General Aggregate limit. The policy shall include coverage for bodily injury, broad form property damage, personal injury, products and completed operations and blanket contractual coverage including, but not limited to, the liability assumed under the indemnification provisions of this Agreement, which coverage will be at least as broad as that on Insurance Service Office, Inc. Policy Form No. CG 00011093, or the equivalent thereof. Such policy shall contain a severability of interest provision and shall not contain a sunset provision or commutation clause, nor any provision which would serve to limit third party action over claims. The Commercial General Liability additional insured endorsement shall be at least as broad as the Insurance Service Office, Inc.'s Additional Insured, Form B, CG 20101185, or the equivalent thereof, and shall include coverage for Supplier's operations and products and completed operations. If required by this Agreement, if Supplier sublets any part of the work, services or operations, Supplier shall purchase and maintain, at all times during prosecution of the work, services or operations under this Agreement, an Owner and Supplier's Protective Liability insurance policy for bodily injury and property damage, including death, which may arise in the prosecution of Supplier's work, service or operations under this Agreement. Coverage shall be on an occurrence basis with a limit not less than $1,000,000 per occurrence, and the policy shall be issued by the same insurance company that issues Supplier's Commercial General Liability insurance. 3 Automobile Liability Supplier shall maintain Commercial/Business Automobile Liability insurance with a combined single limit for bodily injury and property damage of not less than $1,000,000 each occurrence with respect to Supplier's owned, hired, and non- owned vehicles assigned to or used in performance of Supplier's work. Coverage will be at least as broad as coverage code 1, "any auto", (Insurance Service Office, Inc. Policy Form CA 00011293, or the equivalent thereof). Such insurance shall include coverage for loading and off-loading hazards. If hazardous substances, materials or wastes are to be transported, MCS 90 endorsement shall be included and $5,000,000 per accident limits for bodily injury and property damage shall apply. Workers' Compensation Supplier shall carry Workers' Compensation insurance to cover obligations imposed by federal and state statutes having jurisdiction of Supplier's employees engaged in the performance of the work or services; and Employer's Liability insurance of not less than $100,000 for each accident, $100,000 disease for each employee, and $500,000 disease policy limit. By execution of this Agreement, Supplier certifies as follows: "I am aware and understand the provisions of A.R.S. § 23-901 etseq. which requires every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of this chapter, and I will comply with such provisions before commencing the performance of the work of this Agreement." If Supplier has no employees for whom workers' compensation insurance is required, Supplier shall submit a declaration or affidavit to City so stating and covenanting to obtain such insurance if and when Supplier employs any employees subject to coverage. In case any work is subcontracted, Supplier will require subcontractors to provide Workers' Compensation and Employer's Liability insurance to at least the same extent as required of Supplier. 4 Professional Liability Consultant retained by City to provide the work or service required by this Agreement will maintain Professional Liability insurance covering acts, errors, mistakes and omissions arising out of the work or services performed by Consultant, or any person employed by Consultant, with a limit of not less than $1,000,000 each claim. Certificates of Insurance Prior to commencing work or services under this Agreement, Supplier shall furnish City with Certificates of Insurance, or formal endorsements as required by the Agreement, issued by Supplier's insurer(s), as evidence that policies providing the required coverages, conditions and limits required by this Agreement are in full force and effect. The form of the certificates of insurance and endorsements shall be subject to the approval of the Apache Junction City Attorney's Office, shall comply with the terms of this Agreement, and shall be issued and delivered to City Attorney, City of Apache Junction, 300 East Superstition Boulevard, Apache Junction, AZ 85119. In the event any insurance policies required by this Agreement are written on a "claims made" basis, coverage shall extend for two(2) years past completion and acceptance of Supplier's work or services and as evidenced by annual Certificates of Insurance. If a policy does expire during the life of the Agreement, a renewal certificate must be sent to City thirty (30) calendar days prior to the expiration date. All Certificates of Insurance shall be identified with bid serial number and title. Policies or certificates and completed forms of City's Additional Insured Endorsement (or a substantially equivalent insurance company form acceptable to the City Attorney) evidencing the coverage required by this section shall be filed with the City and shall include the City as an additional insured. The policy or policies shall be in the usual form of a public liability insurance, but shall also include the following provision: "Solely as respects work done by or on behalf of the named insured for the City of Apache Junction, it is agreed that the City of Apache Junction and its officers and employees are added as additional insureds under this policy." Insurance required herein shall not expire, be canceled, or materially changed without thirty (30) calendar days' prior written notice to City. 9. APPLICABLE LAW AND VENUE: The terms and conditions of this Agreement shall be governed by and interpreted in accordance with the laws of 5 the State of Arizona. Any action at law or in equity brought by either party for the purpose of enforcing a right or rights provided for in this Agreement, shall be tried in a court of competent jurisdiction in Pinal County, State of Arizona. The parties hereby waive all provisions of law providing for a change of venue in such proceeding to any other county. In the event either party shall bring suit to enforce any term of this Agreement or to recover any damages for and on account of the breach of any term or condition in this Agreement, it is mutually agreed that the prevailing party in such action shall recover all costs including: all litigation and appeal expenses, collection expenses, reasonable attorney fees, necessary witness fees and court costs to be determined by the court in such action. 10. TIME IS OF THE ESSENCE: Time is of the essence with respect to all provisions in this Agreement. Any delay in performance by either Party shall constitute a material breach of this Agreement. 11. PROHIBITION TO CONTRACT WITH SUPPLIERS WHO ENGAGE IN BOYCOTT OF THE STATE OF ISRAEL: The Parties acknowledge A.R.S. §§ 35-393 through 35-393.03, as amended, which forbids public entities from contracting with Suppliers who engage in boycotts of the State of Israel. Should Supplier under this Agreement engage in any such boycott against the State of Israel, this Agreement shall be deemed automatically terminated by operation of law. Any such boycott is a material breach of contract. 12. CERTIFICATION PURSUANT TO A.R.S. § 35-394. In accordance with Arizona Revised Statutes § 35-394, Supplier hereby certifies and agrees that Supplier does not currently and shall not for the duration of this Agreement use: 1) the forced labor of ethnic Uyghurs in the People's Republic of China, 2) any services or goods produced by the forced labor of ethnic Uyghurs in the People's Republic of China,and/or 3)any suppliers, contractors or subcontractors that use the forced labor or any services or goods produced by the forced labor of ethnic Uyghurs in the People's Republic of China. If Supplier becomes aware during the term of this Agreement that Supplier is not in compliance with this Section, then Supplier shall notify the City within five (5) business days after becoming aware of such noncompliance. If Supplier does not provide the City with written certification that Supplier has remedied such noncompliance within one hundred eighty (180) days after notifying the City of such noncompliance, this Agreement shall terminate, except that if the Agreement termination date occurs before the end of such one hundred eighty (180) day remedy period, this Agreement shall terminate on such contract termination date. 13. CONFLICTS OF INTEREST: This Agreement is subject to, and may be terminated by City in accordance with, the provisions of A.R.S. § 38-511. 6 IN WITNESS WHEREOF the Parties hereto have caused this Agreement to be signed by their duly authorized representative as of this 3rd day of Munm*er 2023. October SUPPLIER: CONFERENCE TECHNOLOGIES, INC a Missouri Corporation. T)C-- 7"'�a By: Dan Bunyard Its: CFO CITY: CITY OF APACHE JUNCTION, ARIZONA, an Arizona municipal corporation By: Walter "Chip" Wilson Its: Mayor ATTEST: Jennifer Pena City Clerk APPROVED AS TO FORM: (4 10.1.2 Richard J. Stern City Attorney 7 STATE OF Ohio ) ) ss. COUNTY OF Wood ) The foregoing was subscribed and sworn to before me this 3rd day of October , 2023 , by DAN BUNYARD as CFO of Conference Technologies, Inc. a Missouri corporation. K No ay Public My Commission Expires: , •`�PRT..A��c p,�`y3 I f`I/•,li t JENNIMR L BAUS *! = Notary Page,Sufis of Ohb 05/21/2027 My Comm,En*as Wy 21,2027 STATE OF ARIZONA ) ) ss. COUNTY OF PINAL ) The foregoing was subscribed and sworn to before me this day of , 20 , by Walter "Chip" Wilson as Mayor of Apache Junction, Arizona, an Arizona municipal corporation. Notary Public My Commission Expires: 8 EXHIBIT A CTIm Apache 1 Council1 ChamberCouncil pg . i - DATE Wednesday, 09 August 2023 PREPARED BY Catherine Romano Design Consultant Scope of Work Proposal Number: J23170073 Proposal Date: 8/9/2023 Prepared for: Apache Junction Council Chamber Attn: Doug Wirthgen Prepared by: Catherine Romano Phone: (480) 474-5147 Phone: 480-360-6674 Email: Email: Catherine.Roma no@cti.com dwirthgen@apachejunctionaz.gov Bill to:Apache Junction Council Chamber Ship to:Apache Junction Council Chamber 300 East Superstition Blvd. 300 East Superstition Blvd. Apache Junction, AZ 85119 Apache Junction, AZ 85119 Project Objective Conference Technologies (CTI) to provide an easy to use and dependable solution for the courtrooms that will encourage users to use the technology. The system should also provide the ability to scale as needed in the future to allow new audio and video devices or sources to be added as required with minimal cost and disruption to the existing system. Display System Existing displays mounted on the walls will be integrated into the system. They will be able to display content and far end participants. Video System (4) existing cameras will be integrated into the system. The existing plates will be removed and replaced with HDMI / Network plates. A Teams Room System will be installed and will require a Teams Room License. This unit will be installed in the back room. The PC and the document camera at the lectern will be integrated into the system and allow content being shared to be viewed by the far end on the teams call. Audio System Existing gooseneck microphones will be integrated into the system. Existing speakers on the dais and gallery will be integrated into the system. (1) DSP (digital signal processor) will be installed to provide audio routing and control. The system includes echo cancelation for audio conferencing along with a VolP interface New amplifiers will replace the existing Crown amplifiers. Obsolete equipment will be removed from the rack. Control System (1) 7" touch panel will be installed in the back room to provide AV control of the room including volume control and display on/off. (1) 10"touch panel will be installed at the clerk area. Custom controls will be discussed prior to onsite installation. Rack Additional rack equipment will be installed inside the existing rack CONFIDENTIAL 480-816-7526 1 WWW CTI COM J23170073 1 2 220 N William Dillard Dr Gilbert, AZ 85233 Your Investment Below is the cost of this solution based on the outlined scope of work. If you have questions about the complete solution, please let us know how we can help align this investment with additional needs or changes in scope. Proposal Summary Description Price Equipment $26,896.36 Implementation Services (Labor, Programming, $21,825.32 Commissioning, Training, Installation Materials Freight $1,479.30 CTI Complete (1 Year) $2,158.45 Subtotal $52,359.43 Tax $1,860.18 Grand Total Recommended Description Price 2 Additional Years CTI Complete Service Agreement $4,316.90 4 Additional Years CTI Complete Service Agreement $8,633.79 Down Payment Requirements Down payment of 60% required to initiate order. TIPS CONTRACT CTi Contract Number: 200904 CONFIDENTIAL 480-816-7526 1 WWW CTI COM J23170073 i 3 220 N William Dillard Dr Gilbert AZ 85233 Why Us? Our CTI Complete service is there for you 24/7 through our dedicated CTI Care customer experience team. Through on-site technical service, recommended programming upgrades, and quarterly reliability checks, your system is covered for the unexpected, as well as planned maintenance. Your teams will be trained to operate equipment with confidence. When critical meetings arise, we help ensure system performance with proactive system testing and an on-site checklist, so your systems will be ready when it matters most. Our managed services staff does more than diagnose • repair • plan for ' CTI Complete CTI SCOUT ON-DEMAND CTI CARE TEAM CRITICAL MEETING SUPPORT REMOTE SERVICE O CUSTOMER ON- ITE MONITORING SUPPORT EXPERIENCE CHECKLIST With real-time Reach our A dedicated team Proactive system tracking and alerts, experienced and provides reviews testing with our you canoe confident dedicated team and reports on technical teams your system is in an instant to system for your key operational when you ensure your performance, usage, meetings to need it most.CTI systems get back trends,and life ensure room Scout provides you on-line for cycles to help reach readiness when it with simple solutions, increased your enterprise and matters most. increased up-time productivity technology planning and fully-encrypted goals. security. CONFIDENTIAL4:0 :16-75261 WWVV CTI COM J2317•• DillardGilbert Bill of Materials Council Chamber Upgrade Manufacturer P/N Description Qty Unit Price Ext. Price Video Systems Equipment: $11,961.85 AN Encoder, 4K UHD over IP cinema quality ultra-low latency visually lossless I Visionary switch matrix routable, with Solutions E4200 built-in video wall 1 $969.51 $969.51 functionality, Expansion Ethernet Port; POE+; Upgradeable to AES67/Dante AN Encoder, 4K UHD over IP cinema quality ultra-low Visionary E4100 latency visually lossless 2 $725.61 $1,451.22 Solutions switch matrix routable, with built-in video wall functionality; POE AN Decoder, 4K UHD over IP cinema quality ultra-low Visionary D4100 latency visually lossless 6 $725.61 $4,353.66 Solutions switch matrix routable,with built-in video wall functionality; POE_ ; AN Encoder(Wall Plate), 4K UHD over IP cinema quality Visionary �Duet&WP-H- ultra-low latency visually Solutions WHITE lossless switch matrix 2 $1,310.98 $2,621.96 routable, with built-in video wall functionality; POE; AES67/Dante, HDMI Only USB 2.0/3.0 DONGLE, 1- Magewell 32060 channel HDMI. Plug and 1 $273.17 $273.17 Play. Windows/Linux/Mac. BMD- Black Magic CONVBDC/S Micro Converter BiDirect 1 $77.07 $77.07 Design DI/HDM103G/ SDI/HDMI 3G PSU PS Logitech TAP Solution for TAPMSTBAS Microsoft Teams Rooms- Logitech EINT Base Bundle(Intel NUC, 1 $2,147.94 $2,147.94 Base/No AN)A - TAPMSTBASEINT Audio Systems Equipment: $10,613.41 _r 1/2 RU 2 Channel ENERGY QSC SPA2-60 STAR amplifier/Stereo 1 $515.85 $515.85 operation 60 watts into 8? & 4?, Bridged operation 200 CONFIDENTIAL 480-816-7526 1 WWW CTI COM J23170073 1 5 220 N William Dillard Dr Gilbert,AZ 85233 watts into 8? &4?, and 250 watts into 70v and 100v/ 100-240 VAC O eration. QSC QIO-ML2x2 PROCESSOR„RSQLN' 1 $501.22 $501.22 ML2x2,T002 Unified Core with 24 local audio 1/0 channels, 128x128 total network 1/0 channels CORE 110f- with 8x8 Software-based QSC v2 Dante license included, USB 1 $3,080.49 $3,080.49 AV bridging, dual LAN ports, POTS and VoIP telephony, no GPIO, 16 next-generation AEC processors, 1 RU. Q-SYS MS TEAMS SW QSC SLMSP-110- FEATURES,CORE110F,PE 1 $512.20 $512.20 f RPETUAL 160OW FlexAmp technology Hi-Z/Lo-Z amplifier, 8 x QSC MP-A80V 20OW into 4?, 8?, 70V and 2 $2,239.02 $4,478.04 100V, Highpass filter per j channel, GPIO for Remote Standby and Amp Status. ' Q-SYS PoE bridging endpoint for AV-to-USB j QSC 1/0 USB Bridging. Delivers driverless 1 $1,525.61 $1,525.61 Bridge USB 2.0 connection. Includes dual LAN connections. Control Systems Equipment: $3,146.34 M4250-26G4XF-POE+ MANAGED SWITCH/24 x Visionary GSM4230PX- Gigabit Ethernet PoE+, 2 x Solutions 100NAS Gigabit Ethernet Network, 4 1 $1,752.44 $1,752.44 x(SFP+) 10 Gigabit Ethernet Expansion Slot, PoE Budget 48OW Q-SYS 7A" PoE Touch QSC TSC-70-G3 Screen Controller 1 $1,393.90 $1,393.90 Color- Black only Rack Accessories and Furniture: $1,174.76 MIDDLE PWR-9-RPM 15A,9 OUT RKMNT MON 2 $109.76 $219.52 ATLANTIC MIDDLE UPS-LL- LG-LI UPS 1.5VA,120V 1 $808.90 $808.90 ATLANTIC 150ORT Rackmount Kit for up to 3 Visionary AVIP- PacketAV Encoders and/or 3 $48.78 $146.34 Solutions Rackmount-3 Decoders Horizontally in 1RU CONFIDENTIAL 480-816-7526 1 WM CTI COM J23170073 6 220 N William Dillard Dr Gilbert, AZ 85233 Standard Disclaimer CTI provides for twelve (12) months of CTI Complete on all system purchases. CTI warrants the system implemented is free from defects in material and workmanship, in accordance with the contract, drawings, specifications, alterations and additions thereto, for a period of twelve (12) months from the date of commencement of use, substantial completion, or date of notice of completion, whichever occurs first. This coverage does not protect against consumables, severe weather, and acts of God. Terms Terms are NET 30 with approved credit. For orders that exceed ten thousand dollars; 60% to initiate order, 40% upon completion. Payments made by credit card are subject to a 3.0% fee. All applicable taxes are the responsibility of the purchaser and will be added to the final invoice Any cancelled orders or returns are subject to manufacturer acceptance; shipping and restocking fees may apply. This proposal is valid for fourteen (14) days. Installation Description and Requirements Provided by CTI: If installation is purchased, CTI will install all AN components CTI will also perform all programming, alignments, and end-user training. CTI will provide AN project management, and provide drawings as required. This install price assumes a Monday through Friday 8:00am to 5:00pm install time. Room availability must be in consecutive 8-hour blocks. Any required changes or rushes may affect the final price. Provided by Others Electrical requirements are to be provided by others unless specifically included in CTI Scope of Work. Statement This system proposal is the property of CTI and is delivered with the sole intent of being viewed by management of Apache Junction Council Chamber for evaluation purposes only. This proposal or any part of this proposal is not to be presented to, or viewed by any other party, vendor or CTI competitor without the written consent of CTI Any effort to do so will be considered a violation of copyright law. CTI PROCESS: PO Received Sent for processing internally Engineering creates drawings (2 weeks) Equipment is ordered Receive equipment lead times Provide timeframe for client CTI currently works off an equipment list to receive In under 90 days. CTI's schedule depends on the council schedule and cannot define an end date until equipment is ordered. Project management team will then discuss the council schedule to determine the best time to take the council chamber down. CONFIDENTIAL 480-816-7526 I WWW CTI COM J23170073 7 220 N William Dillard Dr Gilbert AZ 85233 Next Steps 1. Upon Notice to Proceed, CTI will begin executing the project plan with an internal handoff of the project to our operations team. 2. If you have questions about the process as we move forward, please contact me at Catherine.Romano@cti.com or 480-360-6674. 3. You will be contacted by a CTI Project Manager to schedule a project kickoff meeting to review the project scope and schedule. CONFIDENTIAL 480-816-7526 1 WWW CTI COM J23170073 1 8 220 N William Dillard Dr Gilbert,AZ 85233 ►P�"E�c�, City of Apache Junction, Arizona 300 E Superstition Boulevard � 0 Agenda Item Cover Sheet Apache Junction,AZ 85119 Agenda Item No. 5. QitoN►' File ID: 23-563 Sponsor: Misty Moseley Agenda Date: 10/16/2023 Index: In Control: City Council Work Session Presentation and discussion on proposed Resolution No. 23-33, approving an intergovernmental agreement with the Salt River Pima-Maricopa Indian Community for the State Shared Revenue Program for Calendar Year 2024 for the city to act as the pass-through agency for Superstition Fire and Medical District to receive Proposition 202 grant funding in an amount of$111,983.83 for portable radios and safety rescue equipment. City of Apache Junction,Arizona Page 1 Printed on 1011212023 a City of Apache Junction I� 300 East Superstition Boulevard •Apache Junction, Arizona 85119 www.apachejunctionaz.gov October 16, 2023 MEMORANDUM TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS THROUGH: BRYANT POWELL, CITY MANAGER FROM: MISTY MOSELEY-HELBER, GRANTS ADMINISTRATOR SUBJECT: Resolution No. 23-33 approving an Intergovernmental Agreement with Salt River Pima-Maricopa Indian Community to act as a pass-through agency and accept Proposition 202 State Shared Revenue Program Grant Funds for Superstition Fire and Medical District in the amount of $111,983.83. REQUEST Presentation and discussion on proposed Resolution No. 23-33 an Intergovernmental Agreement with the Salt River Pima-Maricopa Indian Community for the State Shared Revenue Program for Calendar Year 2024 for the city to act as the pass-through agency for Superstition Fire and Medical District to receive Proposition 202 grant funding in an amount of$111,983.83. BACKGROUND In November 2002, the voters of Arizona approved Proposition 202 which initiated new gaming compacts between the State of Arizona and the native American communities ("communities"). An important provision of Proposition 202 was the sharing of gaming revenues with the state. Henceforth, communities would be assessed by the state a percentage of their gross gaming revenue. Communities had the option of either paying all of this assessment into a state- managed fund or pay 88% of the assessment into the state-managed fund and retain 12% of the assessment for distribution as grants. The Salt River Pima-Maricopa Indian Community ("SRPMIC") exercised its option to retain and administer 12% of state-shared revenue. The program makes "distributions to cities, towns, or counties for government services that benefit the general public, including public safety, mitigation of the impacts of gaming, or promotion of commerce and economic development." (See A.R.S. § 5-601.02(H)(4)). The law also stipulates that local nonprofit entities may submit applications to tribal entities if the nonprofit organization is "sponsored" by an appropriate municipality. In such cases, the municipality agrees to act as a conduit for the grant funds. The municipality receives the grant funds from the community and in turn issues a check to the nonprofit agency. DISCUSSION The Superstition Fire & Medical District (the "District") submitted a letter of interest to SRPMIC for Proposition 202 grant funding. The SRPMIC application is by invitation only and the District was invited to apply for funding. The District submitted an application dated August 14, 2023 and on August 29, 2023 the District was awarded grant funding in the amount of $111,983.83 for the following: • Ten Motorola APZ 8000 portable radios ($99,388.14) • Technical Rescue Equipment: ropes, pulleys, harnesses ($12,595.69) RECOMMENDATION Staff respectfully recommends the city council approve the proposed intergovernmental agreement and Resolution No. 23-33. ACTION REQUIRED Consideration for approval of intergovernmental agreement and resolution. Attachment 1: Resolution No. 23-33 Attachment 2: Intergovernmental Agreement - 2 - INTERGOVERNMENTAL AGREEMENT BETWEEN THE SALT RIVER PIMA-MARICOPA INDIAN COMMUNITY AND THE CITY OF APACHE JUNCTION This Intergovernmental Agreement("Agreement) is entered into by and between the Salt River Pima-Maricopa Indian Community("SRPMIC"), a federally-recognized Indian Tribe, and the City of Apache Junction ("Apache Junction" or"City of Apache Junction"), an Arizona municipal corporation,pursuant to Section 12 Payment of Regulatory Costs; Tribal Contributions ("Section 12") of the SRPMIC and the State of Arizona Gaming Compact 2002 ("Compact"), as Amended and Restated in 2021, and Article VII, § 1(h) of the SRPMIC Constitution and A.R.S. § 5-601.02. RECITALS 1. The SRPMIC and the City of Apache Junction may enter into an agreement with one another for the distribution of a portion of 12% of the SRPMIC annual contribution ("Contribution")under Section 12 of the Compact to cities, towns, or counties that benefit the general public or promote commerce and economic development and pursuant to A.R.S. § 5-601.02(H)(4). 2. The SRPMIC is authorized by Article VII, Section 1 (h) of the Constitution of the SRPMIC to consult, negotiate, contract and conclude and perform agreements with federal, state, local governments and Indian Tribes, as well as any person, association, partnership, corporation, government or other private entity. 3. The City of Apache Junction is authorized by A.R.S. § 11-951 through § 1I- 954, to enter into agreements for the purpose of accepting distributions to cities for governmental services that benefit the general public. 4. The SRPMIC desires to convey to the City of Apache Junction a portion of its annual 12% local revenue-sharing contribution("Contribution")required to be paid to local governments. NOW THEREFORE, in consideration of the foregoing recitals, which are incorporated herein, and the covenants and promises set forth below, the SRPMIC and the City of Apache Junction hereby mutually agree as follows: AGREEMENT 1. Purpose. The purpose of this Agreement is to set forth the rights and responsibilities of the parties with respect to the payment and distribution of the Contribution(s), as hereinafter defined. Page I of 6 2. Contribution. The SRPMIC shall make a one-time payment to the City of Apache Junction to be disbursed as follows (the "Contribution"): $ 111,983.83 to the Superstition Fire and Medical District for Motorola radios and safety equipment. 3. Payment and Use of Funds. a. Use of Funds for Purposes Other Than to Fulfill Agreement. The City of Apache Junction shall use the Contribution only for the express purpose contained herein. b. Inspection and Audit. To ensure compliance with this Agreement, the SRPMIC hereby reserves the right to inspect any and all records maintained by the City of Apache Junction with respect to this transaction upon seven(7) days prior, written notice to the City of Apache Junction. The City of Apache Junction shall allow the SRPMIC reasonable access to the records pertaining thereto. This section shall survive termination, cancellation, or revocations, whether whole or in part, of this Agreement for a period of one (1)year following the date of such termination, cancellation, or revocation. 4. Disbursement of Contribution. a. Disbursing Contributions and Recordkeepiin . City of Apache Junction shall have responsibility for disbursing the Contributions to the recipients in amounts consistent with this Agreement. Within a reasonable time following receipt of the Contributions from the SRPMIC, the City of Apache Junction shall distribute the Contributions in accordance with applicable City of Apache Junction policies and procedures governing the disbursement of funds. The City of Apache Junction shall keep and maintain records relating to the disbursements and this Agreement. b. Responsibilities of the City of Apache Junction Following Disbursement of Contributions. The parties agree that the City of Apache Junction is merely acting as a conduit for distribution of funds to the recipients that are not departments, agencies or offices of the City of Apache Junction ("non-City recipients"). Upon distribution of the Contribution to the non- City recipients as specified in Section 2 of this Agreement, the City of Apache Junction shall have no further responsibility to the SRPMIC with respect to such funds or the use thereof by the non-City recipients. Page 2 of 6 Therefore,upon the City of Apache Junction's payment of the contributions to the non-City recipients as provided in Section 2, the SRPMIC shall release the City of Apache Junction from any and all claims, demands, debts, liabilities, or obligations that may arise in the event that the non-City recipients fail for any reason to expend the Contributions in accordance with Section 2. The SRPMIC further agrees that the City of Apache Junction shall have no obligation to reimburse the SRPMIC the amount of the Contributions for any reason after it disburses the contributions to the non-City recipients and that the SRPMIC shall look solely to the non-City recipients for repayment of the Contributions in the event the contributions are not used for the intended purposes. 5. Notices. Any notice, communication or modification shall be given in writing and shall be given by registered or certified mail or in person to the following individuals. The date of receipt of such notices shall be the date the notice shall be deemed to have been given. For the SRPMIC: Martin Harvier, President Salt River Pima Maricopa Indian Community 10005 E. Osborn Road Scottsdale, Arizona 85256 For the City of Apache Junction: Mayor Walter"Chip" Wilson 300 East Superstition Blvd. Apache Junction, Arizona 85119 6. Transactional Conflict of Interest. All parties hereto acknowledge that this Agreement is subject to cancellation by City of Apache Junction pursuant to the provisions of A.R.S. § 38-511. 7. Term and Termination of Agreement. a. Effective Date. This Agreement shall be effective on the date it is approved by the mayor and city council and signed by the SRPMIC authorized representative. b. Term. This Agreement shall commence upon the Effective Date and shall terminate when the Contribution has been received and fully disbursed by the City of Apache Junction as specified in Section 2 of this Agreement. Page 3 of 6 C. Termination. The SRPMIC may terminate this agreement with or without cause at any time by providing the City of Apache Junction fifteen (15) days advance notice in writing. In the event the SRPMIC terminates this Agreement after the City of Apache Junction receives the Contribution but before the City of Apache Junction has disbursed the Contribution to the recipients, the SRPMIC shall include in the notice of termination specific instructions regarding disposition of the Contributions. 8. Indemnification. a. Indemnification. Each party(as "Indemnitor") shall indemnify, defend, and hold harmless the other party(as "Indemnitee"), its governing body, officers, departments, employees and agents from and against any and all suits, actions, legal or administrative proceedings, claims, demands, liens, losses, fines or penalties, damages, liability, interest, attorneys, consultants and accountant fees or costs and expenses of whatsoever kind and nature (collectively referred to as "Claims"),but only to the extent that such Claims which result in vicarious/derivative liability to the Indemnitee resulting from or arising out of the negligence or willful misconduct of the Indemnitor's employees or agents in performing the duties set forth in this Agreement. b. Severability. This section shall survive termination, cancellation, or revocation whether whole or in part, of this Agreement for a period of one (1)year from the date of such termination, cancellation or revocation unless a timely claim is filed under A.R.S. § 12-821.01, in which case this paragraph shall remain in effect for each claim and/or lawsuit filed thereafter, but in no event shall this paragraph survive more than five (5) years from the date of termination, cancellation or revocation of this Agreement. 9. Interpretation of Agreement. a. Entire Agreement. This Agreement constitutes the entire agreement between the parties pertaining to the subject matter contained herein, and all prior or contemporaneous agreements and understandings, oral or written, are hereby superseded and merged herein. b. Amendment. This Agreement shall not be modified, amended, altered, or changed except by written agreement signed by both parties. C. Construction and Interpretation. All provisions of this Agreement shall be construed to be consistent with the intention of the parties as expressed in the recitals contained herein. d. Relationship of the Parties.Neither party shall be deemed to be an employee or agent of the other party to this Agreement. e. Days. Days shall mean calendar days. Page 4 of 6 f. Severability. In the event that any provisions of this Agreement or the application thereof is declared invalid or void by statute or judicial decision, such action shall have no effect on other provisions and their application which can be given effect without the invalid or void provision or application, and to this extent the provisions of the Agreement are severable. In the event that any provision of this Agreement is declared invalid or void, the parties agree to meet promptly upon request of the other party in an attempt to reach an agreement on a substitute provision. 10. Non-Waiver of Sovereign Immunity. Nothing in this Intergovernmental Agreement or any associated Funding Agreements shall be construed to waive the Sovereign Immunity of the SRPMIC. IN WITNESS WHEREOF, the City of Apache Junction has caused this Intergovernmental Agreement to be approved by the City of Apache Junction Council, executed by its Mayor and attested to by its City Clerk,pursuant to the above stated powers and authority, and the SRPMIC has caused this Intergovernmental Agreement to be executed by the SRPMIC Council and attested to by its President. This Agreement is effective upon signature of a duly appointed representative of the Salt River Pima Maricopa Indian Community. IN WITNESS WHEREOF, the parties have executed this Agreement. SALT RIVER PIMA-MARICOPA CITY OF APACHE JUNCTION, INDIAN COMMUNITY, a subdivision of the State of Arizona: a Federally Recognized Indian Tribe: By: By: Name: Martin Harvier Name: Walter"Chip"Wilson Its: President Its: Ma or Date: Date: ATTEST: Jennifer Pena City Clerk Page 5 of 6 APPROVAL OF SRPMIC ATTORNEY The undersigned attorney acknowledges that s/he has reviewed the above Agreement on behalf of the Salt River Pima-Maricopa Indian Community, and has determined that this Agreement is in proper form and that execution hereof is within the powers and authority granted under the Constitution of the Salt River Pima-Maricopa Indian Community, Article VII, §1(h). This acknowledgement shall not constitute nor be construed as a waiver of the Sovereign Immunity of the Salt River Pima-Maricopa Indian Community. General Counsel Date APPROVAL OF CITY ATTORNEY In accordance with the requirements of A.R.S. § 11-952(D), the undersigned attorney acknowledges that(i) s/he has reviewed the above Agreement on behalf of the City of Apache Junction and(ii) as to the City of Apache Junction only, has determined that this Agreement is in proper form and that execution hereof is within the powers and authority granted under the laws of the State of Arizona. Richard J. Stern Date City Attorney Page 6 of 6 RESOLUTION NO. 23-33 A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, APPROVING AN INTER- GOVERNMENTAL AGREEMENT WITH THE SALT RIVER PIMA- MARICOPA INDIAN COMMUNITY FOR PROPOSITION 202 FUNDS . WHEREAS, in 2002, Proposition 202 authorized new gaming compacts between the State of Arizona and Arizona Native Tribes which included sharing of gaming revenues (codified in A.R. S . § 5-601 . 02 (H) (4) ) ; and WHEREAS, a portion of this state-shared revenue in an amount of 12% can be retained by a tribe and distributed to cities, towns or counties for government services that: 1) benefit the general public; 2) mitigate the impacts of gaming; and/or 3) promote commerce and economic development; and WHEREAS, sponsorship by a fire district from a city, town or county must be obtained before making application with the Salt River Pima-Maricopa Indian Community ("SRPMIC") ; and WHEREAS, SRPMIC has decided to exercise its option to retain and administer the 12% share itself and has adopted guidelines and procedures for this new program. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, AS FOLLOWS : Section 1 • Staff is authorized to submit an application, on behalf of Superstition Fire and Medical District ("SFMD") , to SRPMIC for Proposition 202 funds, and the mayor is authorized to sign the application, contracts and grant documents for receipt and distribution of the Proposition 202 funds for the purchase of portable radios and a variety of safety/rescue equipment in an amount not to exceed $111, 983 . 83 . RESOLUTION NO. 23-33 PAGE 1 OF 3 Section 2 • The mayor is authorized to execute a grant pass-through agreement between the City of Apache Junction ("City") and the SFMD for use of the funds if the grant is awarded. Section 3 • The city manager or his or her designee is hereby authorized to take whatever steps necessary to administer and procure the funding. Section 4 : The City has no duties under or related to this resolution other than to receive the funds and deliver the same to SFMD; the determination as to the amount of funding is solely at the discretion of SRPMIC. All parties agree there are no third-party beneficiaries to this document. Section 5 • If awarded funding, SFMD will provide the City copies of all reports and documents related to the project. Section 6 • The city council supports this request for funding and will forward the funds directly to SFMD as a pass-through grant. PASSED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, THIS DAY OF OCTOBER, 2023 . SIGNED AND ATTESTED TO THIS DAY OF OCTOBER, 2023 . WALTER "CHIP" WILSON Mayor RESOLUTION NO. 23-33 PAGE 2 OF 3 ATTEST: JENNIFER PENA City Clerk APPROVED AS TO FORM: RICHARD J. STERN City Attorney RESOLUTION NO. 23-33 PAGE 3 OF 3 GAIT S SALT RIVER PIMA-MARICOPA INDIAN COMMUNITY y 10005 E.Osborn Road,Scottsdale,Arizona 85256/Phone 480-362-7520/Fax 480-362-7593 �9 OOPS" 12%Gaming Grant Program Application Calendar Year 2024 About the 12%Gaming Grant Program Application: The Salt River Pima-Maricopa Indian Community 12%Gaming Grant Program ("Program")application will serve to provide a comprehensive review of the programming requests for Arizona cities,towns, counties, non-municipal public service organizations, and non-profit organizations selected to apply for grant funding. It is not the intent of the Program to award grants that would benefit individuals, be used as sponsorships, be used for religious activities, primarily fund the indirect or administrative costs of a program/organization, or be used for the direct benefit of the Salt River Pima Maricopa Indian Community. New for Calendar Year 2024 the Program will only consider applications that fund programming to be expended on an annual basis. No multi-year capital campaign projects will be considered. Date of Application: August 14, 2023 Organization Name: Superstition Fire & Medical District Organization/Municipal Government Mailing Address: 565 North Idaho Road,Apache Junction, AZ 85119 Organization History: The Superstition Fire & Medical District is located on the eastern side of the Phoenix Metro area in Arizona. The District encompasses approximately 71 square miles and serves the City of Apache Junction,the unincorporated areas of Gold Canyon, Superstition Foothills,Goldfield Foothills, and Entrada del Oro in Pinal County. The Fire District's incorporated boundaries are primarily a bedroom community, with light industrial. A popular winter visitor haven, the population fluctuates from 65,000 full-time residents to over 95,000 residents during the winter months. An elected five-member board of directors provides fiscal oversight of the District's budget with administrative support functions through the Fire Chiefs office. Administrative direction for the Emergency Services Division and ancillary programs are divided between two Assistant Chiefs and one Deputy Chief.The District provides Advanced Life Support (ALS) and fire-related life safety functions utilizing a three-platoon system. Each platoon has an assigned Battalion Chief that directs daily shift operations,with station Captains providing supervision of direct service-related operations. Dispatch activities are contracted with the Mesa Regional Dispatch Center(MRDC) through the City of Mesa, utilizing computer-aided dispatch (CAD) technology. Page 1 of 6 In 1955,the Pinal County Board of Supervisors voted to establish the Apache Junction Volunteer Fire District. From a humble beginning, with little more than two used fire trucks and a dozen volunteers, that volunteer fire district grew with the community to become the Apache Junction Fire District, an all paid, career fire agency. In 2014,the Governing Board voted unanimously to change the District's name to the Superstition Fire and Medical District. The new name better represents the communities served and the essential life-saving services we provide. Later in 2015, SFMD seized an opportunity to expand medical services by launching the Transportation Services Division. After working tirelessly for a year to obtain a Certificate of Necessity from the Arizona Department of Health Services, SFMD ran its first ambulance transport in January 2016.The Transportation Services Division has grown in the seven years since its launch and has taken this essential service, previously run in the private sector, and moved it under the authority of the District. In March of 2021,the District successfully annexed property directly south of our existing boundaries. The annexation increased the size of the Fire District from 60.55 square miles to 70.98 square miles.This new area is slated for development over the next ten years with the addition of 17,000 homes. Organization Structure: SFMD Board Members SFMD Staff Members Kathleen Chamberlain Board Chair John Whitney Fire Chief Connie VanDriel Board Clerk Brian Read Assistant Chief Jeff Cross Board Member Richard Mooney Assistant Chief Jason Moeller Board Member Anna Butel Administrative Services Director Shawn Kurian Board Member John Walka Union President 2260 Do any conflicts of interest exist within the organization structure? None Contact Person and Project Manager if different from Contact Person: Title: Anna Butel, Administrative Services Director Address:565 North Idaho Road, Apache Junction, AZ 85119 Phone: 480-982-4440 x 140 Fax:480-982-0183 Email Address: anna.butel@sfmd.az.gov Project Name: SFMD Radio and Technical Rescue Upgrades to Standards Provide a brief description of the project being submitted to the 12% SRPMIC Grant program. In the description, provide a summary of the relevant experience, administrative activity,and program development related to the grant request. Page 2 of 6 Motorola Radio Upgrade/ Replacement The Superstition Fire & Medical District is seeking funding for 10 Motorola APX 8000 portable radios. Motorola has discontinued and canceled production of the APX 7000 as of February 2019. However, SFMD has continued to use these radios for as long as possible, but time is running out. We have been taking parts from existing radios past their life cycle to keep others working. But ultimately, we are at the point where new 8000 series radios must be purchased to ensure an appropriate number of radios in good working order. No other mission-critical communications tool keeps our firefighters and community safer. When firefighters are fighting a fire, they must have a radio that keeps them connected instantly and continuously, no matter the situation, regardless of background noise, weather, or long hours. Furthermore, they will also allow our Medic units (ambulances) to operate on VHF radio channels which are explicitly used for hazard zone communications. Our current medic unit radios do not have this ability and are sub-optimal technology. The medic units must remain in their ambulance using the apparatus radio to maintain effective communications. Suppose the paramedic team is needed in a forward position to treat either a victim or firefighter injury. During that time, they will not be in contact with anyone else on the fire ground, causing a dangerous delay in potentially life-saving treatment. If this grant were awarded, it would provide our apparatus with newer technology with an immediate impact. Proper communication equipment is crucial to our firefighters and citizens' safety. Again, these new portable radios will replace obsolete equipment currently in use by our firefighters and paramedics. Motorola has notified SFMD that they will not support the 7000 model moving forward and encourages SFMD to upgrade to the 8000 model. The Superstition Fire and Medical District also annexed 10 square miles within our District boundaries, slated for 10,000 new homes over the next few years. While we anticipate opening a new fire station with an additional engine company and medic unit, this will all be required before receiving tax revenue from the service area. One of the most significant expenses is our portable radios and their charging systems. These radios are one of the most critical pieces of equipment we carry. Poor communication during emergency service delivery can lead to firefighter injuries and fatalities. Proper portable radio equipment is vital to maintaining safe and effective firefighting efforts. Update to Technical Rescue Gear to Conform to New ROC Standard The Superstition Fire & Medical Technical Rescue Team (TRT) was recently alerted to significant upcoming changes implemented valley-wide for ROC members and Auto Aid partners. For many years, regional TRT Teams have outfitted their standard gear cache with 13mm rope. However, the ROC decided to change course and switch to 11 mm rope as its new standard. This is a massive change as teams now not only have to purchase new rope, but also hardware that is designed for and compliant with the smaller diameter rope. This large financial undertaking is not something we can viably budget for on short notice in order to be compliant with our Automatic Aid and ROC partners. SMFD is asking for assistance in outfitting E262 and U262 with the 11 mm rope and hardware to be compliant with the new standard. This change does render much of our existing gear(13mm specific) obsolete for use in emergency settings for TRT response. Upon receipt of any new 11 mm gear, we can immediately be compliant with the new standard and be deployed seamlessly on responding TRT units. SFMD does have a plan, however, to use our currently serviceable 13mm equipment for training in the district and to outfit our REMS (Wildland TRT) as it is still compliant with United States Forest Service and AZ Department of Forestry and Fire Management standards. E262 is currently our only unit able to perform rope rescue with its complement of 13mm rope and gear, but a large percentage of these emergencies require the utilization of our Auto-Aid partners, making it vitally important that our gear and rope be compatible with theirs. U262 is dispatched for larger, Auto-Aid incidents with valley fire partners, also requiring a fully outfitted apparatus. Page 3 of 6 Obtaining this new rope and hardware will help ensure that both units(E262 and U262)will always be mission ready with up to date equipment and able to perform to local standards. What percentage of the grant request are Direct Costs of the programming and Indirect Costs, respectively? 100% are direct costs. SFMD is committed to providing in-service training to all members without additional costs. Define the Project Category and/or relevant sub-category: Public Safety Communications and Publicity: If selected as a recipient of 12%grant funding,the Salt River Pima-Maricopa Indian Community seeks to collaborate on proactive communications about the award. If the organization is in agreement with this collaboration, please review the following as a means of providing further detail about the channels available for such communication: Social Media. Please circle all of the channels that apply for your organization: 1. Facebook(Include handle): Superstition Fire & Medical District 2. Linkedln (Include profile name):Superstition Fire & Medical District 3. Instagram (Include handle) Superstition Fire & Medical District 4.TikTok (Include handle): Government Ban F5.YouTube (Include profile name): Superstition Fire & Medical District Organization Channels. Please circle all of the communications channels that apply for your organization: 1. Electronic newsletter 2. Printed newsletter 3. Intranet 4. Email announcement to organization database 5. Website feature 6. Presentation/participation at an organization event (Include name of event,date and a short description):SFMD Board of Directors Meeting— Held each month on the third Wednesday at 5:30 pm. Image and Likeness. If selected as a recipient of 12%grant funding,is the organization willing to (please circle all that apply): 1. Provide a compelling volunteer, recipient or donor story that depicts the agency's mission: iivl\lo 2. Collaborate on filming a video that depicts the agency's mission: es No 3. Record a video message:Y4VNo 4. Collaborate on a press release about the award: Yes No 5. Collaborate in news media interviews about the award:YeSVNo 6. Share digital files of existing images or video/s that depict the organization's mission and that are ready for publish:YeSVNo Beginning Date of Project: Upon Award (2023/24) End Date of Project: October 2024 Page 4 of 6 Geographic Area to be served: Apache Junction, Gold Canyon, Superstition Foothills, Goldfield Foothills, and Entrada del Oro. ** Attach Detailed Budget** SFMD has attached two quotes from Motorola Solutions and the Hiking Shack. Both items included in this grant request are direct purchases and can be implemented upon receipt. Amount of Total Project: $111,983.83 Amount of 12% Request: $111,983.83 (No Multi-Year Request will be accepted) If the amount of funding received is less than the amount needed for the project, do you have other funds to complete the project? (Please Explain): If SFMD receives less than what is requested, we will not be able to purchase all of the items as they are not in the 2023/24 fiscal year budget. SFMD would prioritize, purchase what we can, and be grateful for what we received from the Salt River Pima-Maricopa Indian Community. If you receive SRPMIC 12%funding,will it be spent(Check One): M Monthly X Quarterly M Lump Sum List any SRPMIC 12%funds you have received in the past. If the organization has received funding through the SRPMIC 12%Gaming Grant Program for five consecutive years, they will be required to submit a comprehensive report of grant funding toward the stated program objectives and mission of the organization. In addition,you will be asked to provide a formal presentation to the 12%Gaming Grant Committee prior to the awarding of any additional funding. SFMD received $300,683.61 on August 23, 2022! List any other 12%grant funds your organization have received or may be seeking from other Tribal Governments in 2023-2024. SFMD was awarded $403,971.75 over fiscal years 2023/24 and 2024/25 for the purchase of a replacement ambulance. (Funded in 2 equal payments over two years) Has your organization ever applied for and received any local,state or federal grants? If so, please detail. SFMD applied for a Federal Assistance to Firefighters Grant (AFG) for the 2022/23 year, but it was not selected for award. Funding for project/programs may be based on available funding.As such,if funding were not available for the full the amount of request how would you prioritize funding. 1.The APX 8000 Portable Radios 2. A portion of the APX 8000 Radios 3.Technical Rescue Equipment Which municipal governmental entity will serve as your pass through agency to accept 12%gaming grant on your behalf? The City of Apache Junction. Page 5 of 6 By execution of the 12%Gaming Contribution Grant Application the undersigned agrees that the information contained in the Application is true to the best of the Applicants knowledge.The Applicant shall notify the SRPMIC if any information in this Application changes. L0 Signature for the Applicant Date oc Name and Title The Application shall be signed by the senior elected official of the local government,or in the case of a non-profit entity,the Chief Executive Officer authorizes to commit the non-profit entity to apply for, accept, and implement an award from the SRPMIC utilizing 12%Gaming Contributions. Page 6 of 6 ® MOTOROLA SOLUTIONS QUOTE-2110076 (10)APX8000XE Billing Address: Quote Date:03/29/2023 SUPERSTITION FIRE AND Expiration Date:05/28/2023 MEDICAL DISTRICT Quote Created By: 565 N IDAHO RD JARED ZYGOWICZ APACHE JUNCTION, AZ 85119 Sr Account Executive US JARED.ZYGOWICZ@ motorolasolutions.com 480-604-5122 End Customer: SUPERSTITION FIRE AND MEDICAL DISTRICT Jennifer Burke jennifer.burke@sfmd.az.gov (602) 694-9950 Contract: 21069 - STATE OF AZ Line# Item Number Description Qty List Price Disc% Sale Price Ext. Sale Price APXTm 8000 Series APX8000XE 1 H91TGD9PW5AN APX 8000 ALL BAND 10 $6,863.00 27.0% $5,009.99 $50,099.90 PORTABLE MODEL 1.5 1a QA01648AA ADD: HW KEY 10 $6.00 27.0% $4.38 $43.80 SUPPLEMENTAL DATA lb Q806CB ADD:ASTRID DIGITAL CAI 10 $567.00 27.0% $413.91 $4,139.10 OPERATION 1c Q361AN ADD: P25 9600 BAUD 10 $330.00 27.0% $240.90 $2,409.00 TRUNKING 1d QA02006AC ENH:APX8000XE RUGGED 10 $880.00 27.0% $642.40 $6,424.00 RADIO le QA00580AA ADD: TDMA OPERATION 10 $495.00 27.0% $361.35 $3,613.50 1f Q887AU ADD:5Y ESSENTIAL 10 $306.00 0.0% $306.00 $3,060.00 SERVICE 1g Q498AU ENH:ASTRO 25 OTAR W/ 10 $814.00 27.0% $594.22 $5,942.20 MULTIKEY 1h H38BS ADD: SMARTZONE 10 $1,650.00 27.0% $1,204.50 $12,045.00 OPERATION Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola(the""Underlying Agreement"")that authorizes Customer to purchase equipment and/or services or license software(collectively""Products"").If no Underlying Agreement exists between Motorola and Customer,then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions,Inc.:500 West Monroe,United States-60661—#:36-1115800 Page 1 © MOTOROLA SOLUTIONS QUOTE-2110076 (10)APX8000XE Item Number 1k__ Descrir)tio- ()ty List Price Disc% Sale Price Ext. Sale Price 1 i Q629AH ENH: AES ENCRYPTION 10 $523.00 27.0% $381.79 $3,817.90 AND ADP 1j QA07680AA ADD: MULTI SYSTEM OTAR 10 $165.00 27.0% $120.45 $1,204.50 1k QA01427AG ALT.APX8000/XE HOUSING 10 $28.00 27.0% $20.44 $204.40 GREEN 11 QA00779AH ALT.APX8000XE BASIC 10 $32.00 27.0% $23.36 $233.60 CARRY HOLDER 1 m QA05509AA DEL: DELETE UHF BAND 10 -$800.00 0.0% -$584.00 -$5,840.00 2 PMNN4504A BATT IMPRES 2 LIION 10 $222.92 27.0% $162.73 $1,627.30 UL2054 DIV2 R IP68 3400T 3 NNTN8863A CHARGER, SINGLE-UNIT, 10 $169.56 27.0% $123.78 $1,237.80 IMPRES 2, 3A, 100-240VAC, US/NA PLUG 4 PMMN4107C AUDIO ACCESSORY- 10 $594.00 27.0% $433.62 $4,336.20 REMOTE SPEAKER MICROPHONE,XE500 REMOTE SPKR MIC WITHOUT CHANNEL KNOB, HIGH IMPACT GREEN 5 Incentive Expiration Date: 05/31/2023 1 -$3,500.00 0.0% -$3,500.00 -$3,500.00 Subtotal $91,098.20 Estimated Tax $8 289 94 Grand Total $99,388.14(USD) Notes: Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola(the""Underlying Agreement"")that authorizes Customer to purchase equipment and/or services or license software(collectively""Products"").If no Underlying Agreement exists between Motorola and Customer,then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions,Inc.:500 West Monroe,United States-60661—#:36-1115800 Page 2 Printed: 8/10/2023 9:15:52 PM Sales Order #12313 Store: 1 Ordered: 8/10/2023 Associate: dstewart Page 1 TRAINING AND EQUIPMENT THAT LIVES . . Arizona Hiking Shack 3244 E Thomas Road Phoenix AZ 85018 602-944-7723 / 800-964-1673 Fax 602-861-0221 www.hikingshack.com / www.ahsrescue.com Bill To: Superstition Fire & Medic Ship To: 520.689.5671 Accounts Payable 565 N. Idaho Rd Apache Junction, AZ 85119 480.982.4440 Accounti INSTRUCTIONS: NOTE QUOTE WHEN TO Kevin.Montgomery(a_sfmd.az.gov Order Status: Pending SKU # Item Name Size MSRP Order Price Ext Price Tax 335011 CLUTCH 11MM CMC 10.5-11.5MM $749.00 4 $689.27 $2,757.08 T NFPA GENERAL USE, ANSI Z359.4-2013, ROPE DIAMETER 10.5-11.5MM GRAY (7/16"), MBS PULLEY 40KN (8992 LBF), BECKET 22KN (4496 LBF) D020AA00 I'D DESCENDER / BELAY DEVICE, A SMALL $329.95 4 $262.22 $1,048.88 T PETZL, ANSI, NFPA 1983 TECHNICAL USE, ROPE COMPATIBILITY 10 TO YELLOW 11.5MM B070AA00 ASAP INTERNATIONAL W/O CARABINE $229.95 1 $182.75 $182.75 T WITHOUT CARABINER ANSI MOBILE FALL ARRESTER L071CB00 ASAP'SORBER AXESS ENERGY ABS WS $59.95 1 $47.65 $47.65 T ENERGY ABSORBER (ENDS EQUIPPED WITH STRING CONNECTORS) FOR ASAP OR ASAP LOCK, CAN BE USED FOR LOADS UP TO 250KG IN TWO-PERSON RESCUE SITUATIONS B50A RESCUCENDER 9MM - 13MM $109.95 2 $87.38 $174.76 T NFPA T YELLOW P53 ROCK ROCK EXOTICA OMNI BLOCK 2 SP 2.0" TRIED $134.00 6 $106.50 $639.00 T SINGLE PULLEY, MBS 36 KN, PRUSIK-MINDING PULLEY ORANGE P53 D ROCK EXOTICA OMNI BLOCK 2 DP 2.0" TRIED $200.00 4 $158.95 $635.80 T DOUBLE PULLEY, MBS 40 KN, PRUSIK-MINDING PULLEY ORANGE P41 PRO KIT AZTEK PRO KIT ROCK EXOTICA $465.00 2 $369.54 $739.08 T PULLEY SET, YELLOW ROPE SET, BLACK PRO BAG YELLOW/BLK 202405 HARNESS, LIFESAVER VICTIM, $299.00 2 $285.14 $570.28 T PELVIC HARNESS, PROSERIES 201107 STRAP, FASTLINK PICK-OFF . $179.00 2 $165.97 $331.94 T 300221 CARABINER, PS LOCK BRT, CMC LARGE $49.00 12 $45.44 $545.28 T NFPA GENERAL, MBS 47KN BRITE C3301-14-00300 7/16" KM III NFPA STATIC 300' 300 FT $477.00 2 $336.00 $672.00 T NEW ENGLAND, MBS 35 kN (7868 LBF), POLYESTER SHEATH / NYLON RED WT TRAC CORE C3301-14-00200 7/16" KM III NFPA STATIC 200' 200 FT $334.00 2 $224.00 $448.00 T NEW ENGLAND, MBS 35 kN (7868 LBF), POLYESTER SHEATH / NYLON RED WT TRAC CORE C3301-14-00001 FT 7/16" KM III NFPA STATIC x FT 1 FT $1.69 100 $1.12 $112.00 T NEW ENGLAND, MBS 35 kN (7868 LBF), POLYESTER SHEATH / NYLON RED WT TRAC CORE C3301-14-00001 FT 7/16" KM III NFPA STATIC x FT 1 FT $1.69 100 $1.12 $112.00 T NEW ENGLAND, MBS 35 kN (7868 LBF), POLYESTER SHEATH / NYLON RED WT TRAC CORE C3303-14-00300 7/16" KM III NFPA STATIC 300' 300 FT $477.00 2 $336.00 $672.00 T NEW ENGLAND, MBS 35 kN (7868 LBF), POLYESTER SHEATH / NYLON BLUE CORE Printed: 8/10/2023 9:15:52 PM Sales Order #12313 Store: 1 Ordered: 8/10/2023 Associate: dstewart Page 2 SKU # Item Name Size MSRP Order Price Ext Price Tax C3303-14-00200 7/16" KM III NFPA STATIC 200' 200 FT $334.00 2 $224.00 $448.00 T NEW ENGLAND, MBS 35 kN (7868 LBF), POLYESTER SHEATH / NYLON BLUE CORE C3303-14-00001 FT 7/16" KM III NFPA STATIC x FT 1 FT $1.69 100 $1.12 $112.00 T NEW ENGLAND, MBS 35 kN (7868 LBF), POLYESTER SHEATH / NYLON BLUE CORE C3303-14-00001 FT 7/16" KM III NFPA STATIC x FT 1 FT $1.69 100 $1.12 $112.00 T NEW ENGLAND, MBS 35 kN (7868 LBF), POLYESTER SHEATH / NYLON BLUE CORE 430202 ROPE BAG, #2 BLU, CIVIC 1750 Cl/ 29L $91.00 2 $84.38 $168.76 T ROPE LOG WINDOW BLUE 430203 ROPE BAG, #2 RED, CIVIC 1750 Cl/ 29L $91.00 2 $84.38 $168.76 T ROPE LOG WINDOW RED 430302 ROPE BAG, #3 BLU, CIVIC 2150 Cl/ 35L $96.00 2 $89.01 $178.02 T ROPE LOG WINDOW BLUE 430303 ROPE BAG, #3 RED, CIVIC 2150 Cl/ 35L $96.00 2 $89.01 $178.02 T ROPE LOG WINDOW RED 441102 PACK, RIGTECH, BLUE, CIVIC 42 LITER $256.00 1 $237.36 $237.36 T VOLUME 2,563 Cl (42 L) BLUE 441103 PACK, RIGTECH, RED, CIVIC 42 LITER $256.00 1 $237.36 $237.36 T VOLUME 2,563 Cl (42 L) RED RB44022U PMI NS XL ROPE PACK W/STRPS USA XL $92.00 1 $69.46 $69.46 T NEW STYLE, W/WINDOW AND STRAPS, DOUBLE LAYER BLACK BOTTOM, BLACK 23" X 16", VOLUME 5132 CUBIC INCHES, MADE IN USA Total Qty Ordered: 459 Percent Unfilled: 100 Subtotal:$1 1 ,598.24 Local Sales Tax 8.6 % Tax: + $997.45 TOTAL:$12,595.69 Deposit Balance: $0.00 Balance Due:$12,595.69 Thank you for your order! z"'' SALT RIVER �z PIMA-MARICOPA INDIAN COMMUNITY 10005 E. Osborn Road, Scottsdale,Arizona 85256/Phone 480-362-74001 Fax 480-362-7593 9 - 9.M9RrCt)Pp �� August 29, 2023 Chief John Whitney IV Superstition Fire & Medical District 565 N. Idaho Rd. Apache Junction, AZ 85119 Dear Chief John Whitney IV, On behalf of the Salt River Pima-Maricopa Indian Community ("SRPMIC"), 12% Gaming Grant Committee, I am pleased to inform you that your organizations application for funding received approval in the amount of$ 111,983.83 for calendar year 2024. As part of the requirements of the tribal-state gaming compact the SRPMIC will now work with the pass-through agency identified in the application to execute the necessary agreements to process the grant award. In addition, our office will be communicating with you to provide further details of the award and the activities to follow. We congratulate you and look forward to working with you during the coming year. Please contact our office if you have any questions. Sinc ely, Gary Bohnee Special Assistant Congressional and Legislative Affairs