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HomeMy WebLinkAbout2026 04.01 PCR Minutes k = City of Apache Junction, Arizona Meeting Location: k p City Council Chambers Meeting Minutes at City Hall 300 E Superstition Blvd q�P12 �F � Apache Junction,AZ Parks & Recreation Commission 85119 a pacheju nctionaz.gov P:(480)983-2181 Wednesday,April 1,2026 6:00 PM City Council Chambers 1. Call to Order Chair Heather Moeller called the regular meeting of the Parks and Recreation Commission to order at 6:00 p.m. 2. Pledge of Allegiance Chair Heather Moeller led in the Pledge of Allegiance. 3. Roll Call Present 7- Commissioner Kyhn, Commissioner Schoenbeck, Commissioner Borey,Vice Chair Madrid, Commissioner Klepper, Chairperson Moeller, and Commissioner Vega Staff Present: Liz Langenbach, Parks and Recreation Director Jamie Sullivan, Recreation Superintendent Dave Butler, Parks Superintendent Riley King, Management Analyst Jody Dutra, Recreation Coordinator Christi Hamm, Senior Administrative Assistant 4. Consent Agenda Commissioner Frank Schoenbeck moved that the Parks and Recreation Commission accept the agenda as presented and approve the minutes from the March 4,2026 regular meeting. Commissioner Felicia Madrid seconded the motion.This was approved. Yes: 7- Commissioner Kyhn,Commissioner Schoenbeck, Commissioner Borey,Vice Chair Madrid, Commissioner Klepper,Chairperson Moeller and Commissioner Vega No: 0 26-119 Consideration of approval of agenda. 26-120 Consideration of approval of regular meeting minutes of March 4,2026. Attachments: Meeting Minutes 3.4.2026 5. Information and Reports Commissioner Felicia Madrid and Commissioner Frank Schoenbeck shared positive comments about all the new shade structures throughout the facilities. Commissioner Manny Vega shared City of Apache Junction,Arizona Page 1 Parks&Recreation Commission Meeting Minutes April 1,2026 about volunteering at the Itty Bitty Olympics event. Commissioner Judy Borey reported on how well received the pocket maps have been at the Chamber of Commerce. 6. Staff Report 26-121 Presentation and update on projects and opportunities in the parks and other service areas. Superintendent Dave Butler updated the commission on recent and upcoming projects. He reported that the shade structures at Dutchman Dog Park have been completed. He also presented plans for the pavilion to be installed at the Rodeo Grounds and highlighted its key features. He shared that installation of the pavilion and light poles are anticipated by mid-June which will mark the completion of Phase 1. Superintendent Butler also shared that the pickleball courts are nearing completion next month and dates will be announced for the ribbon cutting ceremony. He concluded by sharing that the Focal Point summer annuals will be planted in a few weeks due to the higher spring temperatures. 26-122 Presentation, discussion and update on upcoming events and activities. Superintendent Jamie Sullivan updated the commission on recent events held since the last meeting, including Superstition Sleepover, Itty Bitty Olympics, Dino Days, and others. She noted that unusually higher than usual spring temperatures presented challenges but reported good attendance across all events. She also highlighted upcoming events, including the Easter event, Mother's Day Tea, Earth Day, and April Pool's Day. In response to community interest, Superintendent Sullivan announced the addition of a new event, Mother and Son Nerf Night, created to meet requests for a mother-son program. She concluded by introducing Recreation Coordinator Jody Dutra to present on the Youth Advisory Council's year-end review. Jody Dutra explained the council's role in volunteering within the community, participating in events, and engaging in learning opportunities. She noted that YAC is open to students in grades 8 through 12 who live in or attend school in Apache Junction. Three YAC members addressed the commission, introducing themselves and sharing their experiences. They expressed their enjoyment of being part of the program, highlighting opportunities to learn more about the city, meet new people, and develop a stronger sense of community. 7. Old Business 26-123 Presentation and Discussion on the Parks and Recreation Fee Study. Attachments: 2026 Fee Study Commission Presentation Management Analyst Riley King presented additional information regarding the ongoing fee study. At the Commission's request, she provided an overview of adult sports program fees and compared current Parks and Recreation pricing to benchmark averages. She also reviewed rental usage data, highlighting the most and least frequently rented facilities, and presented a revenue breakdown chart. In closing, Riley King shared examples of event costs and noted that staff will present fee recommendations and outline next steps over the summer. Commissioners had opportunities for questions, comments and discussion with staff. 8. New Business 26-124 Presentation and discussion on the Parks and Recreation Scholarship Program. At the request of Commissioner Frank Schoenbeck, Recreation Superintendent Jamie Sullivan City of Apache Junction,Arizona Page 2 Parks&Recreation Commission Meeting Minutes April 1,2026 presented an overview of the Apache Junction Parks and Recreation Scholarship Program. She explained that the program is largely funded by proceeds from the Lost Dutchman Marathon, which helps provide financial assistance to participants in need. Superintendent Sullivan noted that the program covers 50%of youth programs, fully funds swim lessons and youth memberships, and in select instances, covers event participation costs. She concluded her presentation by responding to questions from the Commission as well as outlining the department's plans to expand outreach and increase awareness of the program. 9. Call to Public None. 10. Call for Future Agenda Items None. 11. Selection of Meeting Dates, Times, Location and Purpose 26-125 Regular Meeting of the Parks and Recreation Commission to be held at 6:00 p.m. on May 6, 2026 in the city council chambers located at 300 E. Superstition Boulevard. Commissioner Diele Kyhn moved,seconded by Commissioner Frank Schoenbeck that the regular session of the Parks and Recreation Commission be held May 6,2026 in the city council chambers located at 300 E Superstition Boulevard,Apache Junction.This was approved. Yes: 7- Commissioner Kyhn, Commissioner Schoenbeck,Commissioner Borey,Vice Chair Madrid, Commissioner Klepper, Chairperson Moeller and Commissioner Vega No: 0 12. Adjournment Chair Heather Moeller adjourned the meeting at 7:19 p.m. Signed This�Day of , 2026 �S/c4,�- Felicia Madrid Vice Chairperson City of Apache Junction,Arizona page 3