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Home My WebLink About2013 08.05 City Council Special Agenda City of Apache Junction, Arizona Meeting location l ` City Council Chambers FAQ at City Hall Agenda 300E Superstition Blvd g Apache Junction,AZ 85119 Special Meeting of the Apache Junction www ajcity net City Council Ph (480)982-8002 Monday,August 5,2013 7.00 PM City Council Chambers CALL TO ORDER. ROLL CALL. AGENDA ITEMS. 1. 13-182 Discussion on final budget for fiscal year 2013-2014 Discussion only. 2. 13-183 Public hearing on proposed final budget for fiscal year 2013-2014 This is a required public hearing that must be held in conjunction with final budget adoption (Arizona Revised Statute §42-17103) 3 13-184 Consideration of proposed Resolution No 13-28, adoption of final budget for fiscal year 2013-2014 and declaring an emergency Consideration and action ADJOURNMENT. Copies of this agenda and additional information on any of the items listed above may be obtained from the City Clerk's office located at 300 E Superstition Blvd, Apache Junction, AZ 85119, Monday through Thursday from 7 00a-6 00p, excluding holidays .�► If any person with a disability needs any type of accommodation,please notify Human Resources at (480)474-2617 or(480)983-0095(TDD)at least 72 hours pnor to the scheduled time Dated this 29th day of July, 2013 Kathleen Connelly City Clerk City of Apache Junction,Arizona Page 1 Printed on 7/29/2013 300E Superstition City ofApache Junction, Arizona r � Boulevard Apache Junction AZ 85119 t Agenda Item Cover Sheet p Agenda Item No.1. File ID: 13-182 Sponsor. Kathy Connelly Agenda Date-8/5/2013 Index: Budgetary Item In Control-Special Meeting of the Apache Junct Discussion on final budget for fiscal year 2013-2014 Discussion only. Attachments: p City of Apache Junction,Arizona Page 1 Printed on 7/29/2013 i .! 1 . City of Apache Junction, Arizona 300ESuperstition ✓ Boulevard v Agenda Item Cover Sheet Apache Junction AZ 85119 51 *iz # I,; i Agenda Item No.2. File ID: 13-183 Sponsor. Kathy Connelly Agenda Date 8/5/2013 Index. Budgetary Item In Control Special Meeting of the Apache Junct ... Public hearing on proposed final budget for fiscal year 2013-2014 This is a required public hearing that must be held in conjunction with final budget adoption (Arizona Revised Statute§ 42-17103) Attachments' .•... City of Apache Junction,Arizona Page 1 Printed on 7/29/2013 rP� . , City of Apache Junction, Arizona 300 E Superstition .� Boulevard zAgenda Item Cover Sheet Apache Junction,AZ 85119 • Agenda Item No 3 "' ` File ID: 13-184 Sponsor. Kathy Connelly Agenda Date 8/5/2013 Index. Local/State/Federal Statutory Requirement In Control. Special Meeting of the Apache Junct p Consideration of proposed Resolution No 13-28, adoption of final budget for fiscal year 2013-2014 and declaring an emergency Consideration and action. Attachments Resolution No 1328 Memo, res 1328, Resolution 13-28 attachments City of Apache Junction,Arizona Page 1 Printed on 7/29/2013 r. JULY 2, 2013 MEMORANDUM TO. HONORABLE MAYOR AND CITY COUNCIL MEMBERS THROUGH GEORGE R HOFFMAN, CITY MANAGER FROM KATHLEEN CONNELLY, CITY CLERK SUBJECT AGENDA ITEM FOR AUGUST 5, 2013 SPECIAL MEETING PROPOSED RESOLUTION NO 13-28 (FINAL BUDGET ADOPTION) In accordance with state law, the city council must adopt a final budget establishing expenditures for the ensuing fiscal year on or before the third Monday in August (August 19) This adoption must take place in a special meeting and also allow for public input By action taken on July 1 (Resolution No 13-27) the council chose August 5 as the date set for a special meeting and public hearing for final budget adoption. At this point in the budget adoption cycle, the council can either accept or reduce the proposed expenditures It is no longer permissible to increase expenditures within the .... funds. The adoption of Resolution No. 13-28 will finalize adoption of the budget for FY 2013-2014. This resolution has been written with an emergency clause so that it is clearly established that the budget has been adopted and is in effect in conjunction with the beginning of the fiscal year. Please contact me if you have any questions RESOLUTION NO 13-28 A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, FULLY ADOPTING ESTIMATES OF EXPENDITURES BY THE CITY OF APACHE JUNCTION FOR THE FISCAL YEAR BEGINNING JULY 1 , 2013 , AND ENDING JUNE 30 , 2014 ; DECLARING ESTABLISHMENT OF THE BUDGET FOR THE CITY OF APACHE JUNCTION FOR FISCAL YEAR 2013-2014 ; AND DECLARING AN EMERGENCY. WHEREAS, in accordance with Arizona Revised Statutes Annotated ("A.R. S. ") § 42-17101, et seq. , the Apache Junction City Council on July 1 , 2013, made an estimate of 1) the different amounts required to meet the public expenses for the ensuing year ; 2) an estimate of revenues from sources other than direct taxation; and 3) the amount to be raised by taxation upon real and personal property with the City of Apache Junction, Arizona ; and WHEREAS, in accordance with A.R. S. § 42-17103 (A) , the City Council met on July 1 , 2013, where taxpayers were allowed the opportunity to appear and be heard in favor of or against any proposed expenditures or tax levies ; and WHEREAS, it appears that legal publication has been duly made of the budget estimates together with a notice that the City Council would meet on August 5, 2013 at 7 . 00 p m at the City Council Chambers for the purpose of making tax levies as set forth in said estimates; and WHEREAS, it appears that the sums to be raised by primary taxation, as specified therein, do not in the aggregate amount exceed that amount as computed in A.R. S. § 42-17101. NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of Apache Junction, Arizona as follows. SECTION I BUDGET ADOPTION The estimates of revenue and expenditures shown on the accompanying schedules are hereby adopted as the budget of the City of Apache Junction, Arizona, for Fiscal Year 2013-2014 , and incorporates by reference those documents adopted by Resolution No. 13-26 and its attachments entitled "Classification Plan for Fiscal Year 2013- RESOLUTION NO 13-28 PAGE 1 OF 2 2014" and "Compensation Plan for Fiscal Year 2013-2014" SECTION II DECLARING AN EMERGENCY The immediate operation of the provision of this resolution is necessary for the immediate preservation of the public peace, health or safety, and that an emergency is hereby declared to exist; and this resolution shall be in full force and effect from -- and after its passage, adoption and approval by the mayor and city council of the City of Apache Junction. APPROVED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, THIS DAY OF AUGUST, 2013 SIGNED AND ATTESTED TO THIS DAY OF AUGUST, 2013 . JOHN S INSALACO Mayor ATTEST: KATHLEEN CONNELLY City Clerk APPROVED AS TO FORM. R. JOEL STERN City Attorney RESOLUTION NO. 13-28 PAGE 2 OF 2 CITY/TOWN OF APACHE JUNCTION Summary Schedule of Estimated Revenues and Expenditures/Expenses Fiscal Year 2014 ESTIMATED ADOPTED FUND REVENUES TOTAL BUDGETED ACTUAL BALANCE! OTHER THAN FINANCIAL BUDGETED EXPENDITURESI EXPENDITURES! NET PROPERTY TAX PROPERTY OTHER FINANCING INTERFUND TRANSFERS RESOURCES EXPENDITURES/ EXPENSES" EXPENSES" POSITION"" REVENUES TAXES 2014 2014 AVAILABLE EXPENSES FUND 2013 2013 July 1,2013" 2014 2014 SOURCES <USES> IN <OUT> 2014 20i4 1 General Fund Primary $ 23,703,110 $ 22,130,495 $ $ $ 22,732,855 $ $ ,S S $ 22,732,855 S 25,363,595 2.Special Revenue Funds Secondary: 11,757,515 I 5,804,527 , 10,367,815 10,_387,615, 16,160,115, 3.Debt Service Funds Available 4.Less: Amounts for Future Debt Retirement 5.Total Debt Service Funds 6.Capital Projects Funds 7 Permanent Funds 8.Enterprise Funds Available 9.Leas.Amounts for Future Debt Retirement 10.Total Enterprise Funds - I 11 Internal Service Funds 12.TOTAL ALL FUNDS $ 35,460,625 $ 27,935,022 $ S $ 33,100,470 S S S $ ,S 33,100,470 S 41,523,710 EXPENDITURE LIMITATION COMPARISON 2013 2014 1. Budgeted expenditures/expenses $35,460 625 941,523,710 2. Addlsubtract:estimated net reconciling Items 3. Budgeted expenditures/expenses adjusted for reconciling items 35,460,625 41,523,710 4. Lear estimated exclusions 5. Amount subject to the expenditure limitation 935 460 625 941 523 710 6 EEC or voter-approved alternative expenditure limitation S35 460,626 941 523,710 ]The cityltovm does not levy property taxes and does not have special assessment districts for which property taxes are levied Therefore,Schedule B has been omf ted. Includes Expenditure/Expense Adjustments Approved In current year from Schedule E. "Includes actual amounts as of the date the proposed budget was prepared,adjusted for estimated activity for the remainder of the fiscal year ""Amounts In this column represent Fund BalancelNet Position amounts except for amounts not In spendable form(e.g.,prepalds and Inventories)or legally or contractually required to be maintained Intact(e.g.,principal of a permanent fund). 4/13 SCHEDULE A CITY/TOWN OF APACHE JUNCTION Tax Levy and Tax Rate Information Fiscal Year 2014 2013 2014 1 Maximum allowable primary property tax levy. A R.S. §42-17051(A) $ $ 2 Amount received from primary property taxation in the current year in excess of the sum of that year's maximum allowable pnmary property tax levy A R S. §42-17102(A)(18) $ 3 Property tax levy amounts A Primary property taxes $ $ B Secondary property taxes C. Total property tax levy amounts $ $ 4 Property taxes collected* A. Primary property taxes (1) Current year's levy $ (2) Prior years' levies (3) Total primary property taxes $ B Secondary property taxes (1) Current year's levy $ (2) Prior years' levies (3) Total secondary property taxes $ C Total property taxes collected $ 5. Property tax rates A. City/Town tax rate (1) Primary property tax rate (2) Secondary property tax rate (3) Total city/town tax rate B. Special assessment district tax rates Secondary property tax rates -As of the date the proposed budget was prepared, the city/town was operating special assessment districts for which secondary property taxes are levied For information pertaining to these special assessment districts and their tax rates, please contact the city/town * Includes actual property taxes collected as of the date the proposed budget was prepared, plus estimated property tax collections for the remainder of the fiscal year. 4/13 SCHEDULE B CITY/TOWN OF APACHE JUNCTION Revenues Other Than Property Taxes Fiscal Year 2014 ESTIMATED ACTUAL ESTIMATED REVENUES REVENUES` REVENUES SOURCE OF REVENUES 2013 2013 2014 GENERAL FUND Local taxes City Sales Tax $ 10,608,000 $ 10,745,000 $ 11,200,000 City Sales Tax Audit 140,000 245,000 250,000 City Use Tax Exclusive License Fee 110,000 100,000 100,000 Licenses and permits Business Licenses 300,000 240,000 240,000 Building Inspections 360,000 475,000 400,000 Animal Control 100,000 80,000 80,000 Miscellaneous 2,500 200 200 Intergovernmental State Sales Tax 2,996,950 2,996,950 3,096,845 Revenue Sharing 3,660,645 3,660,645 3,998,490 County Vehicle License Tax 1,552,745 1,552,745 1,571,320 Charges for services Planning and Zoning 3,700 15,000 8,000 Engineering Fees Recreation Fees 613,000 575,000 575,000 Library Fees 55,000 53,000 50,000 Fines and forfeits Court Fines 400,000 375,000 400,000 Interest on investments Interest 4,500 15,000 13,000 In-lieu property taxes Contributions Voluntary contributions Miscellaneous Miscellaneous 600,000 750,000 750,000 Total General Fund $ 21,507,040 $ 21,878,540 $ 22,732,855 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year 4/13 SCHEDULE C CITY/TOWN OF APACHE JUNCTION Revenues Other Than Property Taxes Fiscal Year 2014 ESTIMATED ACTUAL ESTIMATED REVENUES REVENUES* REVENUES SOURCE OF REVENUES 2013 2013 2014 SPECIAL REVENUE FUNDS HIGHWAY USER REVENUE FUND Intergovernmental State Highway Users Revenue $ 2,321,015 $ 2,321,015 $ 2,329,805 County Sales Tax(1/2 cent) 1,325,000 1,325,000 1,325,000 Engineering 5,000 5,000 5,000 Interest on Investments 2,500 12,000 9,000 Miscellaneous 125,000 125,000 125,000 Total Highway Users Revenue Fund $ 3,778,515 $ 3,788,015 $ 3,793,805 LIGHTING DISTRICTS FUND Miscellaneous $ 60,000 $ 60,000 $ 60,000 Total Lighting Districts Fund $ 60,000 $ 60,000 $ 60,000 GIFTS AND GRANTS FUND Development Fees $ 210,000 $ 676,500 $ 500,000 Redevelopment District Interest 4,000 8,500 8,500 Miscellaneous 6,548,000 6,077,000 5,950,210 Total Gifts and Grants Fund $ 6,762,000 $ 6,762,000 $ 6,458,710 LOCAL TRANSPORTATION ASSISTANCE FUND L T.A F $ $ $ L T.A F II Interest on Investments 75 135 100 Total Local Transportation Assistance Fund $ 75 $ 135 $ 100 LIBRARY FUND Miscellaneous Donations $ 55,000 $ 60,000 $ 55,000 Total Library Fund $ 55,000 $ 60,000 $ 55,000 Total Special Revenue Funds $ 10,655,590 $ 10,670,150 $ 10,367,615 TOTAL ALL FUNDS $ 32,162,630 $ 32,548,690 $ 33,100,470 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. 4/13 SCHEDULE C 1 CITY/TOWN OF APACHE JUNCTION Other Financing Sources/<Uses> and Interfund Transfers Fiscal Year 2014 OTHER FINANCING INTERFUND TRANSFERS 2014 2014 FUND SOURCES <USES> IN <OUT> GENERAL FUND $ $ $ $ Total General Fund $ $ $ $ SPECIAL REVENUE FUNDS $ $ $ $ Total Special Revenue Funds $ $ $ $ DEBT SERVICE FUNDS $ $ $ $ Total Debt Service Funds $_ $ $ $ CAPITAL PROJECTS FUNDS $ $ $ $ Total Capital Projects Funds $ $ $ $ PERMANENT FUNDS $ $ $ $ Total Permanent Funds $ $ $ $ ENTERPRISE FUNDS $ $ $ $ Total Enterprise Funds $ $ $ $ INTERNAL SERVICE FUNDS $ $ $ $ Total Internal Service Funds $ $ $ $ TOTAL ALL FUNDS $ $ $ $ 4113 SCHEDULE D CITY/TOWN OF APACHE JUNCTION Expenditures/Expenses by Fund Fiscal Year 2014 ADOPTED EXPENDITURE/ BUDGETED EXPENSE ACTUAL BUDGETED EXPENDITURES/ ADJUSTMENTS EXPENDITURES/ EXPENDITURES! EXPENSES APPROVED EXPENSES* EXPENSES FUND/DEPARTMENT 2013 2013 2013 2014 GENERAL FUND Mayor and City Council $ 110,670 $ $ 107,150 $ 116,685 City Manager 314,055 286,597 314,415 Management Services 1,596,005 1,332,448 1,816,320 City Clerk 547,350 517,075 552,305 Elections 76,850 76,535 695 Finance 458,060 439,075 452,350 City Attorney 548,190 547,361 602,970 Non-Departmental 3,760,680 2,966,630 4,057,840 Development Services 1,148,510 1,071,574 1,178,570 Parks and Recreation 3,154,785 3,062,045 3,404,495 Library 1,189,485 1,137,630 1,233,295 Municipal Court 623,600 590,820 663,455 Public Safety 8,833,855 8,776,500 9,147,165 Public Works 1,341,015 1,219,055 1,823,035 Total General Fund $ 23,703,110 $ $ 22,130,495 $ 25,363,595 SPECIAL REVENUE FUNDS Highway Users Revenue Fund Public Works/Streets $ 3,656,725 $ $ 3,289,787 $ 6,994,315 Public Works/Engineering 721,790 685,640 764,455 Total Highway Wien Rev Fnd $ 4,378,515 $ $_ 3,975,427 $ 7,758,770 Lighting Districts Fund Lighting Districts 60,000 50,000 60,000 Total Lighting Districts Fund $ 60,000 $ $ 50,000 $ 60,000 Gifts and Grants Fund Non-Departmental 6,612,000 6,099,635 CityAttomey 36,100 47,165 Development Services 80,000 480,000 309,035 Redevelopment District 500,000 250,000 686,720 Management Services 65,000 36,625 Municipal Court Public Safety 491,000 409,720 Library 300,000 Parks&Recreation 70,000 60,000 605,565 Public Works _ 40,000 Total Gifts and Grants Fund $ 7,262,000 $ $ 1,722,100 $ 8,194,465 Local Transporation Assisi Fund LTAF 57,880 Total Local Transp Assist Fnd $ $ $ $ 57,880 Library Fund - Library 57,000 57,000 89,000 Total Library Fund $ 57,000 $ $ 57,000 $ 89,000 Total Special Revenue Funds $ 11,757,515 $ $ 5,804,527 $ 16,160,115 DEBT SERVICE FUNDS None Total Debt Service Funds $ $ $ $ CAPITAL PROJECTS FUNDS None Total Capital Projects Funds $ $ $ $ PERMANENT FUNDS None Total Permanent Funds $ $ $ $ ENTERPRISE FUNDS None Total Enterprise Funds $ $ $ $ INTERNAL SERVICE FUNDS Total Internal Service Funds $ $ $ $ TOTAL ALL FUNDS $ 35,460,625 $ $ 27,935,022 $ 41,523,710 *includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared,plus estimated expenditures/expenses for the remainder of the fiscal year 4/13 SCHEDULE E ..... . at ry\et---e-- CITY/TOWN OF APACHE JUNCTION i Expenditures/Expenses by Department (iL t- Fiscal Year 2014 ADOPTED EXPENDITURE/ BUDGETED EXPENSE ACTUAL BUDGETED EXPENDITURES/ ADJUSTMENTS EXPENDITURES/ EXPENDITURES/ EXPENSES APPROVED EXPENSES* EXPENSES DEPARTMENT/FUND 2013 2013 2013 2014 Mayor and City Council General Fund $ 110,670 $ $ 107,150 $ 116,685 Department Total $ 110,670 $ $ 107,150 $ 116,685 City Manager General Fund $ 314,055 $ $ 286,597 $ 314,415 HURF Fund v. Department Total $ 314,055 $ $ 286,597 $ 314,415 Management Services General Fund $ 1,596,005 $ $ 1,332,448 $ 1 816 320 Redevelopment District 500,000 250,000 686,720 Gifts and Grants Fund 65,000 36,625 Department Total $ 2,096,005 $ $ 1,647,448 $ 2,539,665 City Clerk General Fund $ 624,200 $ $ 593,610 $ 553,000 Department Total $ 624,200 $ $ 593,610 $ 553,000 Finance General Fund $ 458,060 $ $ 439,075 $ 452,350 Department Total $ 458,060 $ $ 439,075 $ 452,350 City Attorney General Fund $ 548,190 $ $ 547,361 $ 602,970 Gifts and Grants Fund 36,100 47,165 Department Total $ 548,190 $ $ 583,461 $ 650,135 Non-Departmental General Fund $ 3,760,680 $ $ 2,966,630 $ 4,057,840 Gifts and Grants Fund 6,612,000 6,099,635 Department Total $ 10,372,680 $ $ 2,966,630 $ 10,157,475 Development Services General Fund $ 1,148,510 $ $ 1,071,574 $ 1,178,570 Gifts and Grants Fund 80,000 480,000 309,035 Department Total $ 1,228,510 $ $ 1,551,574 $ 1,487,605 Parks and Recreation General Fund $ 3,154,785 $ $ 3 062,045 $ 3,404,495 HURF Fund Gifts and Grants Fund 70,000 60,000 605,565 Department Total $ 3,224,785 $ $ 3,122,045 $ 4,010,060 Library General Fund $ 1,189 485 $ $ 1137,630 $ 1,233,295 Gifts and Grants Fund 300,000 Library Fund 57,000 57,000 89,000 Department Total $ 1,246,485 $ $ 1,494,630 $ 1,322,295 Municipal Court General Fund $ 623,600 $ $ 590 820 $ 663,455 Gifts and Grants Fund Department Total $ 623,600 $ $ 590,820 $ 663,455 Public Safety General Fund $ 8,833,855 $ $ 8,776,500 $ 9 147,165 Gifts and Grants Fund 491,000 409,720 Department Total $ 8,833,855 $ $ 9,267,500 $ 9,556,885 Public Works General Fund $ 1,341 015 $ $ 1,219 055 $ 1,823,035 HURF Fund 4,378,515 3,975,427 7,758,770 Lighting Districts 60,000 50,000 60,000 Gifts and Grants Fund 40,000 L T.A.F Fund 57,880 Department Total $ 5,779,530 $ $ 5,284,482 $ 9,699,685 Total $ 35,460,625 $ $ 27,935,022 $ 41,523,710 4/13 SCHEDULE F CITY/TOWN OF APACHE JUNCTION Expenditures/Expenses by Department Fiscal Year 2014 ADOPTED EXPENDITURE/ BUDGETED EXPENSE ACTUAL BUDGETED EXPENDITURES/ ADJUSTMENTS EXPENDITURES/ EXPENDITURES! EXPENSES APPROVED EXPENSES* EXPENSES DEPARTMENT/FUND 2013 2013 2013 2014 Mayor and City Council General Fund $ 110,670 $ $ 107,150 $ 116,685 Department Total $ 110,670 $e _ $ 107,150 $ 116.685 City Manager General Fund $ 314,055 $ $ 286,597 $ 314,415 HURF Fund Department Total $ 314,055 $ $ 286,597 $ 314 415 Management Services General Fund $ 1,596,005 $ $ 1,332,448 $ 1,816,320 Redevelopment District 500,000 250,000 686,720 Gifts and Grants Fund 65,000 36,625 Department Total $_ 2 096,005 $ $ 1,647,448 $ 2 539 665 City Clerk General Fund $ 624,200 $ $ 593,610 $ 553,000 Department Total $ _ 624,200 $, $ 593 610 $ 553,000 Finance General Fund $ 458,060 $ $ 439,075 $ 452,350 Department Total $ 458,060 $ $ 439,075 $ 452,350 City Attorney General Fund $ 548,190 $ $ 547,361 $ 602,970 Gifts and Grants Fund 36,100 47,165 Department Total $ 548,190 $ $. 583,461 $L 650,135 Non-Departmental General Fund $ 3,760,680 $ $ 2,966,630 $ 4,057,840 Gifts and Grants Fund 6,612,000 6,099,635 Department Total $! 10,372,680< $ - $ 2,966,630 $ 10,157,475 Development Services General Fund $ 1,148,510 $ $ 1,071,574 $ 1,178,570 Gifts and Grants Fund 80,000 480,000 309,035 Department Total $ 1228,510 $ $ 1,551,5774 $ 1,487,605 Parks and Recreation General Fund $ 3,154,785 $ $ 3,062,045 $ 3,404,495 HURF Fund Gifts and Grants Fund 70,000 60,000 605,565 Department Total $ 3,224,785 $ $ 3,122,045 $., 4,010�_ Library General Fund $ 1,189,485 $ $ 1,137,630 $ 1,233,295 Gifts and Grants Fund 300,000 Library Fund 57,000 57,000 89,000 Department Total $ 1,246,485 $ $ - 1,494,630 $ 1,322,295 • Municipal Court 4/13 SCHEDULE F CITYITOWN OF APACHE JUNCTION Full-Time Employees and Personnel Compensation Fiscal Year 2014 Total Estimated Full-Time Employee Salaries Other Benefit Personnel Equivalent(FTE) and Hourly Costs Retirement Costs Healthcare Costs Costs Compensation FUND 2014 2014 2014 2014 2014 2014 - GENERAL FUND 211 $ 11,739,885 $ 2,267,600 $ 1,301,825 $ 1,482,470 = $ 16,791,780 SPECIAL REVENUE FUNDS HURF 27 $ 1,464,790 $ 169,110 $ 205,455 $ 198,340 = $ 2,037,695 Gifts&Grants _ 105,245 26,525 13,095 12,275 157,140 Total Special Revenue Funds 27 $ 1,570,035 $ 195,635 $ 218,550 $ 210,615 = $ 2,194,835 TOTAL ALL FUNDS 238 $ 13,309,920 $ 2,463,235 $ 1,520,375 $ 1,693,085 = $ 18,986,615 4/13 1 SCHEDULE G ?AfACH •ti 2 ip 1 ..... rit,,,,,,4,,,,,A„,(4,,,,,,,4,. Ak,k ,.1. • I Home of the Superstition Mountains q1 ,xDNP Memorandum Date• August 1st,2013 To• Mayor&City Council From: Donna M. Meinerts, Finance Director Subject: Final Budget Documents This memorandum is to let you know that there have not been any changes to the budget since adoption of the Tentative Budget. As a result, new budget packets will not be distributed. I have attached a new,complete copy of Schedule F,which reports expenditures by department. The forms provided by the State inadvertently cut Schedule F off on the Tentative Budget. As a result,total expenditures for Municipal Court, Public Safety,and Public Works were not showing. As a side note,total expenditures are also reported on Schedule E, by fund. These expenditures were reported in their entirety in the Tentative Budget. • Voice(480) 982-8002 • FAX (480) 982-7018 •TDD (480) 983-0095 • www.ajcity.net 300 E. Superstition Boulevard, Apache Junction, AZ 85219 CITY/TOWN OF APACHE JUNCTION Expenditures/Expenses by Department Fiscal Year 2014 ADOPTED EXPENDITURE! BUDGETED EXPENSE ACTUAL BUDGETED EXPENDITURES! ADJUSTMENTS EXPENDITURES/ EXPENDITURES! EXPENSES APPROVED EXPENSES* EXPENSES DEPARTMENT/FUND 2013 2013 2013 2014 Mayor and City Council General Fund $ 110,670 $ $ 107,150 $ 116,685 Department Total $ 110,670 $ $ 107,150 $ 116,685 City Manager General Fund $ 314,055 $ $ 286,597 $ 314,415 HURF Fund Department Total $ 314,055 $ $__ 286,597 $ 314,415 Management Services General Fund $ 1,596,005 $ $ 1,332,448 $ 1,816,320 Redevelopment District 500,000 250 000 686,720 Gifts and Grants Fund 65,000 36,625 Department Total $ 2,096,005 $ $ 1,647,448 $,, 2,539,665 City Clerk General Fund $ 624,200 $ $ 593 610 $ 553,000 Department Total $ 624,200 $ $ 593,610 $ 553,000 Finance General Fund $ 458,060 $ $ 439,075 $ 452,350 Department Total $ 458,060 $ $ 439,075 $ 452,350 City Attorney General Fund $ 548,190 $ $ 547,361 $ 602,970 Gifts and Grants Fund 36,100 47,165 Department Total $ 548,190 $ $ 583,461 $ 650,135 Non-Departmental General Fund $ 3,760,680 $ $ 2,966,630 $ 4 057,840 Gifts and Grants Fund 6,612,000 6,099.635 Department Total $ 10,372,680 $ $ 2,966,630 $ 10,157,475 Development Services General Fund $ 1,148,510 $ $ 1,071,574 $ 1,178,570 Gifts and Grants Fund 80,000 480,000 309,035 Department Total $ 1,228,510 $ $ 1,551,574 $ 1,487,605 Parks and Recreation General Fund $ 3,154,785 $ $ 3 062,045 $ 3,404,495 HURF Fund Gifts and Grants Fund 70,000 60,000 605,565 Department Total $ 3,224,785 $ $ 3,122,045 $ 4,010,060 Library General Fund $ 1,189,485 $ $ 1,137,630 $ 1,233,295 Gifts and Grants Fund 300,000 Library Fund 57,000 57,000 89,000 Department Total $ 1,246,485 $ $ 1,494,630 $ 1,322,295 Municipal Court General Fund $ 623,600 $ $ 590,820 $ 663,455 Gifts and Grants Fund Department Total $ 623,600 $ $ 590,820 $ 663,455 Public Safety General Fund $ 8,833,855 $ $ 8,776,500 $ 9,147 165 Gifts and Grants Fund 491,000 409,720 Department Total $ 8,833,855 $ $ 9,267,500 $ 9,556,885 Public Works General Fund $ 1,341,015 $ $ 1,219,055 $ 1,823,035 HURF Fund 4,378,515 3,975,427 7 758 770 Lighting Districts 60 000 50,000 60,000 Gifts and Grants Fund 40,000 L T A.F Fund 57,880 Department Total $ 5,779,530 $ $ 5,284,482 $ 9699,685 Total $ 35,460 625 $ $ 27,935,022 $ 41,523,710 4/13 SCHEDULE F ROLL CALL VOTE NOTES D $ e ," ,, ( \\11)/1? 1 id)( ITEM # ) MEETING OF 1I`�MOTION eY: S),0,i'\01 SECONDED BY YES` NO ABSTAINED COUNCILMEMBER EVANS ✓ I VICE MAYOR BARKER V/ 1 COUNCILMEMBER RIZZI / COUNCILMEMBER WALDRON ✓/ I COUNCILMEMBER SERDY ✓ f COUNCILMEMBER WILSON I. MAYOR INSALACO =J UNANIMIUS IN FAVOR OPPOSED ABSTAINED TOTAL ITEM NO. 3 I MOVE THAT RESOLUTION NO 13-28, A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, FULLY ADOPTING ESTIMATES OF EXPENDITURES BY THE CITY OF APACHE JUNCTION FOR THE FISCAL YEAR BEGINNING JULY 1, 2013, AND ENDING JUNE 30, 2014, DECLARING ESTABLISHMENT OF THE BUDGET FOR THE CITY OF APACHE JUNCTION FOR FISCAL YEAR 2013-2014; AND DECLARING AN EMERGENCY, (BE APPROVED) OR (BE DENIED) ADJOURNMENT ,I ��; �\ I MOVE THAT THE SPECIAL MEETING BE ADJOURNED AT { \?- PM