Loading...
HomeMy WebLinkAbout2013 09.17 City Council Regular Agenda IOW AM lb. = ,, Cityof Apache Junction, Arizona Meeting location r p l;rir Y City Council Chambers , to i at City Hall i 300E Superstition Blvd Agenda Apache Junction,AZ r1}-_•1:S 85119 City Council Meeting www ajcity net Ph (480)982-8002 Tuesday,September 17,2013 7.00 PM City Council Chambers A. CALL TO ORDER B. INVOCATION AND PLEDGE OF ALLEGIANCE C. ROLL CALL D. CONSENT AGENDA The council may, at this time, take single action on any or all items listed as consent agenda items These may include, but are not limited to, acceptance of agenda, acceptance of minutes, appointments, acceptance of resignations and adoption of certain resolutions and other items which do not require a public hearing The consent agenda is a timesaving device of which the mayor and city council is to receive documentation on these items from the city manager for their review prior to the meeting Any member of the council may remove any item from the consent agenda for discussion and cause a separate vote on the matter later in the agenda 1. 13-267 Acceptance of agenda Consideration and action 2. 13-268 Approval of minutes of regular meeting of September 3, 2013 Consideration and action. 3. 13-270 Approval of the Fiscal Year 2013-2014 legislative work plan Consideration and action. 4 13-255 As required by Chapter 3 of the city code of Apache Junction, the city manager is seeking ratification of Thomas Kelly for appointment to the position of Director- Chief of Police. Consideration and action. E. AWARDS, PRESENTATIONS AND PROCLAMATIONS Awards, presentations from other organizations,proclamations issued by the mayor,and acknowledgement of distinguished guests and visitors, and staff presentation of receipt of grant or donated funds are permitted at this time 5. 13-277 Presentation of the League of Arizona Cities and Towns Legislative Champion 2013 award to Arizona House of Representative Douglas Coleman (R-Apache Junction) Mayor Insalaco will present the award to Representative Coleman Presentation. City of Apache Junction,Arizona Page 1 Printed on 9/9/2013 City Council Meeting Agenda September 17,2013 6. 13-251 Presentation of checks to Mayor Insalaco, Interim Police Chief Kelly, Officer Griffith, and Friends of Apache Junction Boardmember Ms Reynolds by Superstition Search and Rescue,American Legion Post 27/Sons of American Legion Post 27, Superstition Mountain VFW Post 9399, and Apache Junction Elks Lodge 2349 for the purchase of equipment for Diamont, the city's new canine officer Presentation 7. 13-276 Presentation of awards recently received at the Arizona Parks and �► Recreation annual awards dinner Liz Langenbach, Recreation Superintendent, will be presenting on the awards Presentation. F. ANNOUNCEMENT OF CURRENT EVENTS The mayor or any member of council may at this time present a brief summary of current events However, no discussion shall take place on such items except for clanfying comments related to substance, time and location G. CITY MANAGER'S REPORT The city manager, members of city staff or those individuals designated by the manager may present information pertinent to items under consideration or information related to the operation of the city There shall however be no discussion at this time except for clarification inquiries 8. 13-209 City manager's report Presentation and discussion H. PUBLIC HEARINGS Public heanngs required by applicable law shall be conducted by the council and any person shall be given the opportunity to speak All remarks shall be addressed to the council as a whole and not to any member thereof Such remarks shall be limited to five(5)minutes unless additional time is granted by the mayor This time limitation shall not apply to applicants and their agents appearing before the council 9 13-269 Application for a special event liquor license for Community Alliance Against Family Abuse to be held on October 5, 2013 at 3301 S ,^ Goldfield Road Consideration and action. OLD BUSINESS The council shall consider any business that has been previously considered and which is still unfinished to include those items previously postponed or tabled No member of the public shall be permitted to speak on these items unless invited to do so by the mayor after first submitting a wntten request-to-speak form with the city clerk J. NEW BUSINESS The council shall consider any business not yet considered No member of the public shall be permitted to speak on these items unless invited to do so by the mayor after first submitting a written request-to-speak form with the city clerk K. COUNCIL DIRECTION TO STAFF This item allows the mayor and city council to direct staff on specifically listed matters City of Apache Junction,Arizona Page 2 Printed on 9/9/2013 City Council Meeting Agenda September 17,2013 10. 13-273 Direction to staff on procedure for annual board and commission appointments and reappointments Council discusssed this item at the work session of September 16 and is requesting direction with setting up applicant interviews and final selection Consideration and action. L. SELECTION OF MEETING DATES, TIMES, LOCATIONS, AND PURPOSES 11 13-249 Executive Session at 5 45 P M and Work Session at 7 00 P M for Monday, September 30, 2013. 12. 13-213 Executive Session at 5 45 P M for Tuesday, October 1, 2013 Other meetings if necessary M. CALL TO PUBLIC At this time the public has the privilege to address the council with requests, communications, comments or suggestions relating to city business that are not listed on the agenda All speakers must have already submitted a written "Request to Speak"form to the city clerk no later than the conclusion of the city manager's report portion of the agenda If there is a group speaking on the same item, they should select a spokesperson All such remarks shall be addressed to the council as a whole and not to any member thereof The mayor is authonzed to ask a speaker to stop speaking and leave the podium or to adjourn the meeting if anyone becomes disorderly, uncivil, makes personal attacks or continues to speak about items that are not within the junsdiction of the city after being wamed such issues are beyond the jurisdiction of the city to act The council may not answer questions of the speaker, discuss the matter with one another, but may, at the conclusion 1)respond to criticism by a speaker,-2)ask the city manager to review a matter, 3)ask the city manager to place the matter on a future agenda Each speaker must approach the podium, speak into the microphone,provide their name and address There is a three(3)minute time limit per speaker N. ADJOURNMENT Copies of this agenda and additional information on any of the items listed above may be obtained from the City Clerk's office located at 300 E Superstition Blvd,Apache Junction,AZ 85119, Monday through Thursday from 7 00a-6 00p, excluding holidays If any person with a disability needs any type of accommodation,please notify Human Resources at (480)474-2617 or(480)983-0095(TDD)at least 72 hours prior to the scheduled time City of Apache Junction,Arizona Page 3 Printed on 9/9/2013 Aft. Aw CITY COUNCIL REGULAR MEETING SEPTEMBER 3 , 2013 The regular meeting of the City Council of the City of Apache Junction, Arizona, was held on September 3 , 2013, at the Apache Junction City Council Chambers pursuant to the notice Aft* required by law. CALL TO ORDER Mayor Insalaco called the meeting to order at 7 . 00 p m INVOCATION Councilmember Waldron gave the Invocation. PLEDGE OF ALLEGIANCE Vice Mayor Barker led the Pledge of Allegiance . ROLL CALL Councilmembers Present . Mayor Insalaco Vice Mayor Barker Councilmember Evans Councilmember Rizzi Councilmember Serdy Councilmember Waldron Councilmember Wilson (telephonically) Staff Present . City Manager George Hoffman Assistant City Manager Bryant Powell City Clerk Kathleen Connelly City Attorney Joel Stern Acting Public Safety Director/Deputy Police Chief Tom Kelly Assistant to the City Manager Matt Busby Others Present : Business Advocate Janine Solley REGULAR MEETING OF THE CITY COUNCIL SEPTEMBER 3 , 2013 PAGE 1 OF 14 ACCEPTANCE OF CONSENT AGENDA ) Vice Mayor Barker MOVED THAT THE CONSENT AGENDA BE ACCEPTED AS PRESENTED; AND THAT APPROVAL BE GIVEN TO THE PROFESSIONAL SERVICES AGREEMENT BETWEEN EAST VALLEY ADULT RESOURCES, INC. AND THE CITY OF APACHE JUNCTION FOR THE MILEAGE REIMBURSEMENT INCENTIVE PROGRAM ( "RIDE CHOICE" ) FOR FISCAL YEAR 2013-2014 IN AN AMOUNT NOT TO EXCEED $26 , 432 , AND THAT AUTHORIZATION BE GIVEN FOR THE MAYOR TO SIGN THE AGREEMENT. Councilmember Rizzi SECONDED THE MOTION VOTE • Unanimous The motion carried. AWARDS, PRESENTATIONS AND PROCLAMATIONS None . ANNOUNCEMENT OF CURRENT EVENTS Vice Mayor Barker announced "A Day for Kids" will be held on September 21 at the Boys and Girls Club. Councilmember Serdy announced the Festival of the Superstitions is coming up on the weekend of November 9th. There will be no carnival this year so they are looking for business sponsors . .-., CITY MANAGER' S REPORT City Manager George Hoffman gave an update on the road conditions following the flooding that occurred on Friday. Councilmember Waldron asked if they could get the information about Southern on Facebook with an explanation as a lot of people are asking why it is closed. City Manager George Hoffman stated they will follow up on that with some pictures REGULAR MEETING OF THE CITY COUNCIL SEPTEMBER 3 , 2013 PAGE 2 OF 14 Mayor Insalaco announced Wellness Partnership is getting ready to kick off its weight loss challenging event, Two Ton Transformation. Residents are encouraged to lose a combined 4 , 000 pounds in a 3 month period and improving the 8 areas of wellness Join between September 7 and December 5 . PUBLIC HEARINGS Asw APPLICATION FOR A SPECIAL EVENT LIQUOR LICENSE FOR CHOIR BOYS LAW ENFORCEMENT MOTORYCYCLE CLUB FOR OCTOBER 5, 2013 City Clerk Kathleen Connelly advised this item had been withdrawn by the applicant Mayor Insalaco moved on to the next item OLD BUSINESS FISCAL YEAR 2013 -2014 LEGISLATIVE WORKPLAN ) Assistant to the City Manager Matt Busby briefed the council on the item. Vice Mayor Barker commented she appreciated the fact he updated the things that were brought forward last time and gave them the status, but she would also like to see an intended date on these and who is responsible for it , when they anticipate getting it finished or if it is part of .•. a five year plan, a two year plan, and where we are in that timeline It seems to her these are lovely goals that just sit there without real timelines on them. If they are going to consider possible direction to staff on number 7, an updated stormwater master plan, who is responsible for that, when is it anticipated to be coming to the council so they have a general idea they have this wonderful legislative plan and there are completion dates . We anticipate finishing this or we anticipate carrying it over for another year because certain things are happening Assistant to the City Manager Matt Busby stated they do have some of that information they can REGULAR MEETING OF THE CITY COUNCIL SEPTEMBER 3 , 2013 PAGE 3 OF 14 incorporate. All the information he does not have he can request and incorporate . City Manager George Hoffman stated they can certainly do the part where they could propose first quarter or second quarter and then they could say if it was scheduled for the fourth quarter they would prefer to see it in the third quarter. Vice Mayor Barker commented she was looking as much at that as she was at some of the larger items where they are doing planned things . She asked if they are planning on doing those plans this year or is it just something when they want to do it City Manager George Hoffman asked which number she was talking about Vice Mayor Barker commented she is just picking them at random, for instance, the stormwater master plan. She asked when they would anticipate being finished with that and who is doing it City Manager George Hoffman stated it would certainly be Giao. He asked which number it is. Vice Mayor Barker stated it is number 7 . Assistant to the City Manager Matt Busby stated he had talked with Giao about this recently and he does have a date . He asks each director or staff member, when he solicits ideas from them, what they consider the council having to consider. He asks for the dates as well . He anticipates early in 2014 , probably the fourth quarter of this fiscal year. Vice Mayor Barker commented it would be nice to have there . If it changes for whatever reason because of things happening, then the next year it would be noted this is carried over because of "x" and we anticipate not being able to do it until "x" . That gives them a place to shoot for in each of these areas . REGULAR MEETING OF THE CITY COUNCIL SEPTEMBER 3 , 2013 PAGE 4 OF 14 City Manager George Hoffman stated he thinks it is a good idea They could also break this down and allocate it per quarter. If they see they have 17 items in the first quarter they may want to think about spreading them out so there is a realistic work flow for staff and so the council is not here until 11 p.m because it was on the plan and not spread out enough ... Vice Mayor Barker commented that would be very helpful to all of them. City Manager George Hoffman commented Matt has a very short turnaround They will need to do some work on this and they have a deadline on the agenda packet . He asked if the content of this is okay, would it be appropriate to get the direction to staff if this is the work plan. He believed the agenda items are due in a couple of days City Clerk Kathleen Connelly stated they are due tomorrow City Manager George Hoffman commented they cannot have this done by noon tomorrow. He asked if they are comfortable with adopting this and directing staff to bring back the revision they described or would they prefer to push back the adoption and Dust get it right and get it all at once. Vice Mayor Barker commented they have several things coming up in the next couple of weeks of meetings . To push this forward would not be helpful It is to get the plan the way it is, knowing that a revision is coming as soon as possible that will give them some timeline for it, that works for her. Assistant to the City Manager Matt Busby stated he keeps a separate sheet for management purposes of the plan that has most of this information in it . It is more of a management tool to help them get through. They could adapt or incorporate it into this document City Manager George Hoffman commented they should take a look at it . REGULAR MEETING OF THE CITY COUNCIL SEPTEMBER 3 , 2013 PAGE 5 OF 14 Assistant to the City Manager Matt Busby stated they can see what might work best . A lot of the information they have but there are a few items they will have to get the information for. Councilmember Serdy asked if they could stop using Portalis for the Lost Dutchman Heights Concept Plan. He asked if the name is completely dead. City Manager George Hoffman stated it was a specific plan Mr Rhodes from Las Vegas was applying to his project Before he had used that name it was collectively being called Lost Dutchman Heights The state seems to have not used Mr. Rhodes' language . Councilmember Serdy commented he is glad because he hated that name . It made no sense for our area . There is already a Portalis something on the west side If you think of Lost Dutchman Heights, you are going to think of the far east valley out here . He likes the name. City Manager George Hoffman stated he thinks it is a matter of us just trying to forget the term they had been using for 5 years and use the term they were using before that . Councilmember Serdy commented they will call it Lost Dutchman Heights from here on out . City Manager George Hoffman stated they will seek to expunge from the records any use of that term. Mayor Insalaco closed the item with no further comments . This was a discussion item only and he moved on to the next item. NEW BUSINESS None DIRECTION TO STAFF REGULAR MEETING OF THE CITY COUNCIL SEPTEMBER 3 , 2013 PAGE 6 OF 14 MEETING FORMAT, TOPICS, AND POSSIBLE MEETING DATES AND LOCATIONS FOR THE STAFF STRATEGIC PLANNING SESSION City Manager George Hoffman briefed the council on the item. Councilmember Wilson commented when Queen Creek stated they were working on some issues the director of a certain organization became quite defensive. They did not want to step on toes and make the directors feel they were going after them when really they were looking at the process. They did not want to make the directors feel defensive of the process that had been established They talked about it, did the negatives and positives, and then came to a conclusion on it . They felt it was better by not having the directors of each department there They were a little more free to discuss issues that could be misinterpreted. City Manager George Hoffman stated they also went away from Queen Creek to do their retreat They went to the Francisco Grande in Casa Grande for their most recent one . They did not do a luxurious junket . Going to Casa Grande is not like going to Hawaii They found it gave them a lot more time to communicate with each other. They had more opportunity to interact as human beings . It was far enough where people were not tempted to zip home in the afternoon or zip over to the office . It is not so far or so fancy that it engendered public concern about their frugality. .•. Councilmember Waldron commented he talked to a councilmember from Payson who stated they had never had one . He discovered most cities do not have them. Of the three or so he talked to, none of them had ever had a retreat . Councilmember Rizzi commented she is new on the council and added it is safe to assume they have not done it before with the format The department directors have been present in the past . City Manager George Hoffman stated they have always done it with directors present . REGULAR MEETING OF THE CITY COUNCIL SEPTEMBER 3 , 2013 PAGE 7 OF 14 City Clerk Kathleen Connelly stated there was one with two ladies from Gold Canyon who were with everyone part of the day and with only the council the other part of the day. Subsequent to that there were some issues about who took the minutes and if the open meeting law was complied with. City Manager George Hoffman stated they have a very inclusive culture . He thinks it is fair to say he has a very inclusive orientation in working with staff and that is really what council has worked with in the largest measure over the years . With what they saw last year, it has been awhile, maybe five years, since they have done one City Clerk Kathleen Connelly stated there was a gap. City Manager George Hoffman stated they have not done them annually or anything like that . Vice Mayor Barker commented it sounds to her like Queen Creek had a specific problem they needed to talk through in terms of the process . To be able to go out of town with the council , city manager and city attorney, she can see where it can be done but if they do not have that kind of problem and that is not what we are looking at , their format would not necessarily fit us . If we were to actually stay somewhere and we wanted to include the entire city staff it would be a very expensive proposition. It does not gel for her. City Manager George Hoffman stated he does not think he or Councilmember Wilson are advocating for that . They are merely reporting what they did. He did not get the sense they were indicating they would do without staff in the future . Vice Mayor Barker commented it seems to her that what they are looking at is a time they can set aside for council and staff to discuss those goals they are looking at in their plan as well as concerns they have about how they are going to get there REGULAR MEETING OF THE CITY COUNCIL SEPTEMBER 3 , 2013 PAGE 8 OF 14 i City Manager George Hoffman stated and maybe things that are even bigger and beyond this legislative plan Vice Mayor Barker commented absolutely They could be long, long, long term types of things they might want to put out there as possible objectives She would think they would want staff to attend this. Mayor Insalaco agreed. Councilmember Waldron commented that is one advantage to having Lance Decker. He pulls that stuff for the future He thinks they should stay in Apache Junction Where they have held it before is good as long as we do not have to compete with the dogs and cats . They are strong supporters of Apache Junction and it is a good room up there . It is close by. Vice Mayor Barker asked what else is there in town. Councilmember Serdy commented they had one at the college the first time. Vice Mayor Barker commented she thinks they ought to look. Councilmember Waldron commented they used the parks and recreation building, the old city attorney' s building before . Vice Mayor Barker commented Mountain Health and Wellness has stuff and so does Dolce Vita Councilmember Waldron commented he thinks they should stay here, he would like to see them use Lance Decker and he would like to have it before April . He thinks April is a long way out . Vice Mayor Barker commented they need to think about where . REGULAR MEETING OF THE CITY COUNCIL SEPTEMBER 3 , 2013 PAGE 9 OF 14 City Manager George Hoffman stated the path they are going down in their legislative work plan is a path he wanted to go down for the last work plan. To be 100o transparent , he scanned it and thought to himself he was not sure all of these have been worked He did not want to air all that laundry. Since he brought it up, his sense is they should use the time because he wants to tell them every single thing Some of those items were just one councilmember making Amok one comment . For every single line item on that plan, if it is remotely possible it was the intent of the council, he wants to make sure they are either done, in process, or we have a very good, clear explanation on why it is not done He cannot do that tonight . Vice Mayor Barker commented hence the date she asked for Councilmember Waldron commented that works for him Vice Mayor Barker commented she would like for them to look at all the possible venues we have in the city. She does not have a problem with Harley- Davison but there are other venues . They have Dolce Vita and the Wellness Center. There are several places she would like to see them look at for possibilities. Mayor Insalaco commented he likes Dolce Vita but if they have it in April it is right in the middle of the winter visitor season. They have weight rooms and other rooms connected nearby that could be a distraction .-. City Manager George Hoffman stated if they want to use a facilitator and they happen to know which one and a date, that gives him enough to work on and he can bring back a couple of choices on facilities . There was general discussion on a facilitator. The consensus of the council was Lance Decker. REGULAR MEETING OF THE CITY COUNCIL SEPTEMBER 3 , 2013 PAGE 10 OF 14 Arab City Manager George Hoffman stated he will see if Lance is interested and available for the three weekends Vice Mayor Barker asked if he is looking at April 12 , April 19 or April 26 . City Manager George Hoffman stated that is correct . Councilmember Serdy commented they are looking at Saturdays Mayor Insalaco commented that is correct . City Manager George Hoffman stated it is up to the council but it could be. There was general discussion on the date . Councilmember Serdy commented he would definitely want the directors there as they do not always have access to them. They are not supposed to approach them without going through the city manager. It gives them a chance to talk to them. They never know when they are intruding on their jobs . Here they can talk to them at will . There was additional discussion on the date of the retreat Mayor Insalaco closed the discussion with no further comments and called for a motion. Vice Mayor Barker MOVED THAT THE FOLLOWING DIRECTION BE GIVEN TO STAFF REGARDING MEETING FORMAT, TOPICS, AND POSSIBLE MEETING DATES AND LOCATIONS FOR THE STAFF STRAGETIC PLANNING SESSION. THAT IT BE HELD ON SATURDAY, APRIL 12 , 2014 ; THAT WE ASK LANCE DECKER TO BE OUR FACILITATOR; THAT WE RECEIVE SOMETIME IN THE NEXT MONTH/TWO MONTHS A LIST OF POSSIBLE VENUES TO DECIDE UPON; AND THAT THE FORMAT BE SET UP IN SUCH A MANNER, AS THE MAYOR SAYS, THAT WE ARE NOT FINISHED SO REGULAR MEETING OF THE CITY COUNCIL SEPTEMBER 3 , 2013 PAGE 11 OF 14 .•r EARLY THAT WE DO NOT HAVE THE OPPORTUNITY TO DO WHAT WE NEED TO DO Councilmember Wilson SECONDED THE MOTION VOTE• Unanimous . (During the vote the mayor asked if the locations would remain in Apache Junction The vice mayor stated they would. ) City Manager George Hoffman stated Queen Creek is very interested in having a joint meeting again. Mayor Insalaco commented that is very good with Queen Creek. Vice Mayor Barker commented that is a good meeting with Queen Creek. She added she would like to do that with a variety of councils . City Manager George Hoffman stated they could bring that back as another agenda item so they do not get too far off topic Vice Mayor Barker commented there are also organizations she would like to have joint meetings with Councilmember Wilson .0. commented Queen Creek stated they would be sending us an invitation. SELECTION OF MEETING DATES, TIMES, LOCATIONS, AND PURPOSES Vice Mayor Barker MOVED THAT AN EXECUTIVE SESSION AT 5 . 45 P M. AND A WORK SESSION AT 7 . 00 P M BE HELD ON MONDAY, SEPTEMBER 16, 2013 , IN THE CITY COUNCIL CONFERENCE ROOM AND CITY COUNCIL CHAMBERS RESPECTIVELY; AND THAT AN EXECUTIVE SESSION AT 5 :45 P.M. BE HELD ON TUESDAY, SEPTEMBER 17 , 2013 , IN THE CITY COUNCIL CHAMBERS . REGULAR MEETING OF THE CITY COUNCIL SEPTEMBER 3 , 2013 PAGE 12 OF 14 Councilmember Waldron SECONDED THE MOTION. VOTE. Unanimous . The motion carried. CALL TO THE PUBLIC. Mr. Todd House, 5027 E Hidalgo, Apache Junction, addressed the council to invite them to the Harvest Festival done by Paws 4 Life on October 13 . He commented everyone he has worked with in Apache Junction has been professional, cordial and represented the city well and added they have a county manager position open and George Hoffman has impressed him as a city manager. Councilmember Serdy commented he feels like the city is now represented It felt like they did not pay attention to the city before when there were only three supervisors It feels nice to have someone so accessible ADJOURNMENT Mayor Insalaco adjourned the meeting at 7 :43 p.m. Consent Agenda Items are as follows : 1 . Acceptance of Agenda 2 . Approval of Minutes of Regular Meeting of August 20, 2013 . 3 Professional services agreement with East Valley Adult Resources, Inc , for mileage reimbursement incentive program ( "Ride Choice" ) ACCEPTED THIS 17TH DAY OF SEPTEMBER, 2013 , BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA. SIGNED AND ATTESTED TO THIS 17TH DAY OF SEPTEMBER, 2013 . REGULAR MEETING OF THE CITY COUNCIL SEPTEMBER 3 , 2013 PAGE 13 OF 14 JOHN S. INSALACO Mayor ATTEST • emN KATHLEEN CONNELLY City Clerk CITY COUNCIL MINUTES CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the City Council of the City of Apache Junction, Arizona, held on the 3rd day of September, 2013 I further certify that the meeting was duly called and held and that a quorum was present Dated this 5th day of September, 2013 KATHLEEN CONNELLY City Clerk emN REGULAR MEETING OF THE CITY COUNCIL SEPTEMBER 3 , 2013 PAGE 14 OF 14 ���=��► Cityof Apache Junction, Arizona 300ESuperstition :'- p Boulevard t.r Agenda Item Cover Sheet Apache Junction,AZ 85119 Agenda Item No.3. ,'.at :`t• File ID: 13-270 Sponsor Matt Busby Agenda Date 9/17/2013 Index. In Control. City Council Meeting Approval of the Fiscal Year 2013-2014 legislative work plan Consideration and action Attachments Legislative Work Plan FY 13-14,9 4 13 Amok City of Apache Junction,Arizona Page 1 Printed on 9/9/2013 City Council Legislative Work Plan Fiscal Year 2013-2014 DEVELOPMENT OF COMMUNITY 1 Comprehensive Zoning Code Update This major/comprehensive update to the City's 1985 vintage Zoning Code will be a major in-house project for the department The updated Zoning Code will include,among other things,unique land- use provisions for certain character districts,such as the proposed Rural Western Lifestyle District /Mk. The project is nearing completion with the Planning and Zoning Commission This item was carried forward from the FY 12/13 legislative work plan Status After a year of discussion, the Planning and Zoning Commission has finalized their review of the preliminary draft of the new Zoning Code and will be scheduling public meetings in November Following a required public hearing, the Commission's recommendation will be forwarded to the Council for review and approval in December-January 2 Comprehensive Development Fee Update The State Legislature has changed the law for development fees The city will need to hire professional consultants to prepare the development fee study, infrastructure improvement plan and fee study in accordance with those changes This item was carried forward from the FY 12/13 legislative work plan. Status TischlerBise was hired to complete the development fee update study and draft a new zoning ordinance based on recently changed state law.We anticipate Council review of the new fees and ordinance beginning in September. 3 Lost Dutchman Heights Concept Plan There is a possibility that the Arizona State Land Department(ASLD) may wish to proceed ahead with the City's Planning processes within the next year. Staff will begin reformulation of the previous land plan draft for future Council review and possible approval as a concept plan prior to ASLD auction.This item was carried forward from the FY 12/13 legislative work plan. ,^ Status Planning staff will begin work on completing the concept plan in September Following internal review of the draft by staff, we are planning to forward the concept plan to the state land commissioner and city council for review and approval in spring 2014 4 Landfill Closure Ordinance Amendment City ordinance requires the owner of the landfill to work with the City on a closure plan Amendments to the ordinance are needed to clarify and define the City's interests regarding the landfill post-closure This item was carried forward from the FY 12/13 legislative work plan. Status.Staff continues to work with Republic-Allied Waste on a master plan for passive recreational use of the landfill upon closure Republic recently had a change of staff and is regrouping.We anticipate that a closure plan will be worked out and presented to the Council in 2014 It appears, however,that closure of the landfill is at least 12 years out and is subject to future economic cycles and Republic's business planning 5 Odor Easement Ordinance In order to save significant dollars in a land purchase for an odor easement required by Arizona Department of Environmental Quality (ADEQ), the Superstition Mountain Community Facilities District (SMCFD) is proposing that the city adopt an ordinance regarding reducing the size of a required odor easement to satisfy ADEQ requirements This is assist in preparing for the eventual development of state trust land near and around the SMCFD property This item was carried forward from the FY 12/13 legislative work plan. Status A draft ordinance has been created and is being reviewed by city staff. I anticipate this going to council in September-October 6. Superstition Vistas The Superstition Vistas project area covers 275 square miles of undeveloped Arizona state trust land on the eastern edge of Phoenix City council is interested in actively tracking the progress of the long term project and providing input to stakeholders at the state, county, and others.This is an annual work plan item COMMUNITY INFRASTRUCTURE 7 Storm Water Master Plan-NEW Consideration and possible direction to staff regarding an update of the 2000 Storm Water Master Plan Due to recent storm events Public Works staff would like to update an existing study that would assist in outlining an systematic approach on addressing drainage and flooding issues within the City 8 Park Improvements-NEW Consideration of planned park improvements to include ADA compliant walkway enhancements (sidewalks) and the conversion of tennis courts to multi-use courts to provide pickle ball opportunities 9 Procurement of Event Equipment-NEW Consideration of procurement of event equipment (e g, mobile stage, vehicular and pedestrian barriers, tents and related items) to better equip community events and activities sponsored by the city. 10. School District Intergovernmental Agreement(IGA) The school district has indicated interest in modifying the existing IGA relating to facility use and maintenance This project would involve significant staff work by the district and city The city council and school board would ultimately approve modifications to the IGA.This item was carried forward from the FY 12/13 legislative work plan. Status City Manager's Office and School Superintendent are in negotiations. 2 11 Street and Transportation Strategic Plan Develop a strategic five to ten year plan for the city's transportation network. This item was carried forward from the FY 12/13 legislative work plan. Status Public Works staff meets on a monthly basis to discuss current and future roadway projects. Staff has met with city departments and other agencies on funding mechanisms and collaboration for joint projects Staff anticipates bringing forward to council for discussion in the spring of 2014 12. Engineering Standards and Public Works Permit Fees Consideration of updates to the existing engineering guidelines and public works fees This item was carried forward from the FY 12/13 legislative work plan Status: Public Works staff has completed initial research on fees.Staff has also worked with Development Services staff in updated engineering standards Staff anticipates bringing forward to council for discussion in the spring of 2014 13 Alternative Street Funding Collections to the Highway Users Revenue Fund continue to decline and maintenance needs for city streets continue to increase Council and staff will seek out new ways to preserve vital city infrastructure. Findings will be incorporated into the"Street and Transportation Strategic Plan" described in item 11 above This item was carried forward from the FY 12/13 legislative work plan. Status. Council has requested this item be discussed in October 2013 14. Dog Park A location and plan for a dog park has already been accepted by city council but no funding source has been identified Direct staff to research and identify alternative funding sources to build this park This item was carried forward from the FY 12/13 legislative work plan Status Lack of funding has prevented this priority project from happening. 15 Annual Street Maintenance Plan Consider the planned street maintenance and construction projects for the FY 13/14 This is an annual work plan item 16. Preventive Maintenance Street Projects Consider an award of contract for slurry seal projects as per FY 13/14 Annual Street Maintenance Plan This is an annual work plan item 17 Procurement of Fleet/HURF Vehicles Consider an award for the procurement of city fleet vehicles and equipment This is an annual work plan item 3 18 Annual Building Maintenance Projects Consideration of contracts for various budgeted building maintenance projects This is an annual work plan item. PUBLIC SAFETY 19. Pawn Shop Ordinance Change Staff is recommending an ordinance change to require pawn shops to utilize an online process to require that all transactions be available by computer to assist the Police Department in their investigations.This item was carried forward from the FY 12/13 legislative work plan Status:The City Attorney is working with staff on a new draft and will present to council when all interested parties have had a chance to review and comment. 20 Emergency Operations Planning and Practice Review, practice,and improve the City's planning and preparedness for community emergencies This is an annual work plan item This is an annual work plan item. THE CITY:INTERNAL ISSUES 21. Recording Planning and Zoning Commission-NEW Some members of the city council expressed interest in discussing video recording the Planning and Zoning Commission meetings Staff will bring forward the item on a future council meeting for discussion 22 City Code Changes—Elections-NEW Amendments to Apache Junction City Code as may be required to bring city code into compliance with mandatory consolidated elections. 23. City Code Changes—Tax Simplification-NEW Amendments to the Apache Junction City Code as ma be required to bring city code into compliance with state tax simplification legislation. 24. Tax Code Changes—Tax Simplification-NEW Amendments to Apache Junction Tax Code as may be required to bring tax code into compliance with state tax simplification legislation. 25 Update Planning and Zoning Administrative Fees-NEW Staff will be researching and recommending an update to the administrative fees for planning and zoning applications 26 Corporate Sponsorship Program-NEW Staff will seek direction from the Council regarding administration and implementation of the corporate sponsorship program 4 27. Cable License Agreement-NEW Consideration of a license agreement for cable services provided by Century Link. 28 Salary, Benefits, and Pay Practices Study-NEW Consideration of an award of contract to a third party for services related classification and compensation study The city council approved funding in the FY 13/14 budget for this purpose 29. Personnel Rules Revision-NEW City staff will research and bring forward for council's consideration needed revisions to certain practices in the Personnel Rules (e g overtime calculation). 30 Local Preference Procurement-NEW Members of the city council expressed interest in researching and possible consideration of amending the city purchasing code to allow for awarding bids according to "local preference" instead of strictly lowest bid. 31. Use Tax Research and possible consideration of amending the city tax code regarding a city use tax This item was carried forward from the FY 12/13 legislative work plan. Status:Staff is prepared to discuss upon council direction to bring forward to a public meeting. 32 Investment Debt Management Policy The city's financial advisor has counseled that the city adopt an Investment and Debt Management Policy. Doing such will assist city staff in the management of their fiduciary duties. This item was carried forward from the FY 12/13 legislative work plan Status: Instead of presenting only one policy, the Finance Director is finalizing a draft of a complete set of Financial Management policies to present to city council. 33 Non-sufficient Funds City Code Amendment To establish uniformity among departments regarding penalties associated with bounced checks of customers,staff is proposing that an amendment to the city code regarding this issue be reviewed and adopted by the city council This item was carried forward from the FY 12/13 legislative work plan Status This will be presented to city council on September 16th, 2013 during an Executive Session, as well as during that evening's Work Session 34 Best Value Procurement Members of the city council expressed interest in researching and possible consideration of amending the city purchasing code to allow for awarding bids according to"best value"or"local 5 p ... preference" instead of strictly lowest bid.This item was carried forward from the FY 12/13 legislative work plan Status Staff will work to get legal review of this topic and in appropriate will bring forward for council discussion 35 Water District Incorporation 'Mk Some members of the city council expressed interest in researching, discussing, and possible consideration of making the Water District a city owned utility This item was carried forward from the FY 12/13 legislative work plan. Status:Staff anticipates bringing this item forward to the council for discussion in the 2nd quarter of FY 13/14 36 Sewer District Oversight Some members of the city council expressed interest in researching, discussing, and possible consideration of increasing oversight of the Superstition Mountain Community Facilities District This item was carried forward from the FY 12/13 legislative work plan Status In FY 12/13 council members received tours and education regarding the sewer district 37 Purchasing Code Some members of the city council expressed interest in considering possible amendment to the purchasing code to raise the dollar limit on expenditures that require city council approval This item was carried forward from the FY 12/13 legislative work plan Status City staff will research this issue and get additional information to city council. 38 Annual Budget City council will consider the FY 13/14 annual budget. This is an annual work plan item 39 League Resolutions Each year the city council has the opportunity to submit or cosponsor resolutions to the League of Arizona Cities and Towns Resolutions Committee.This is an annual work plan item ECONOMIC DEVELOPMENT 40 Coordination of Economic Development Efforts-NEW The city has many economic development,tourism, and community outreach resources at its disposal. Council expressed interest in exploring how we better leverage those resources to gain interest in visiting and growing the community, with particular interest showcasing the potential of growth in the Lost Dutchman Heights area. They also expressed the desire to understand and possibly streamline or cross-train city staff's involvement in the different resource areas to provide for a greater ability to respond to any interested parties 6 p 41. Bicycling-(VFW More than $88 million in economic effects is generated each year from out-of-state bicycle enthusiasts. A recent study by ADOT also found that approximately 39,000 in-state and 14,000 out- of-state participants are involved annually in as many as 250 bicycling events held throughout the state,solidifying Arizona's major role in bicycle tourism Research and discuss opportunities to further the economic benefit to Apache Junction by exploring the actions our community could take to promote, encourage, and make safer bicycling in and around Apache Junction 40.11, 42. Downtown Events Research and discuss opportunities to facilitate bringing additional events into the downtown This item was carried forward from the FY 12/13 legislative work plan Status Considering options for acquisition of public space that could be utilized for downtown events 43 Downtown Policies Numerous policies need to be addressed by the city council according to the Downtown Redevelopment and Implementation Strategy adopted on September 21,2010,including. 1 Business Improvement District—Funding option to continue investments into downtown 2 Funding tourism—Dedicating a portion of the City's Transient Lodging Tax for tourism 3 Public Art—Process and funding 4. City Toolkit—Update to be reflective of what is actually available 5 Infill Incentive District—Update to be reflective of actual incentives Status Staff is addressing these items as they arise. Public Art committee process,toolkit and infill incentives will be examined this year Assuming more focus is desired for tourism promotion, council may want to explore additional funding via a dedicated portion of transient lodging tax 44 Apache Junction Visitor Center Contract Renewal/Update �. If not a renewal year when the council reviews and considers the continuation of the visitor center services, the chamber will provide the council with an update on the services provided at the visitor's center This is an annual work plan item 45 Greater Phoenix Economic Council(GPEC)Contract Renewal Annually the city council reviews and considers the city's participation in the GPEC, consider the return on investment and hear of GPEC's plans for the coming year, prior to making a decision on contract renewal This is an annual work plan item 7 7-•=' ►th City of Apache Junction, Arizona 300 E Superstition Boulevard <y = _ �`c•; Agenda Item Cover Sheet Apache Junction,AZ 85119 Agenda Item No.4. File ID: 13-255 Sponsor George Hoffman Agenda Date 9/17/2013 Index: In Control. City Council Meeting As required by Chapter 3 of the city code of Apache Junction, the city manager is seeking ratification of Thomas Kelly for appointment to the position of Director -Chief of Police Consideration and action Attachments: City of Apache Junction,Arizona Page 1 Printed on 9/9/2013 ROLL CALL VOTE NOTES , 0,i iL Or) i \0 ITEM # \ MEETING OF 4Vim`' MOTION BY: SECONDED BY YES NO ABSTAINED COUNCILMEMBER EVANS 'i VICE MAYOR BARKER J COUNCILMEMBER RIZZI V COUNCILMEMBER WALDRON J COUNCILMEMBER SERDY j1/ COUNCILMEMBER WILSON MAYOR INSALACO UNANIMOUS IN FAVOR OPPOSED ABSTAINED TOTAL \ /Mk Ask .00 CONSENT AGENDA ITEM NOS. 1-4 I MOVE THAT THE CONSENT AGENDA BE ACCEPTED AS PRESENTED, AND THAT THE FISCAL YEAR 2013-2014 LEGISLATIVE WORK PLAN BE APPROVED, AND THAT THE APPOINTMENT OF THOMAS KELLY TO THE POSITION OF PUBLIC SAFETY DIRECTOR-CHIEF OF POLICE BE RATIFIED *get* City of Apache Junction, Arizona 300E Superstition Boulevard Agenda Item Cover Sheet Apache Junction AZ 85119 Agenda Item No.5. File ID: 13-277 Sponsor John Insalaco Agenda Date.9/17/2013 Index In Control. City Council Meeting Presentation of the League of Arizona Cities and Towns Legislative Champion 2013 award to Arizona House of Representative Douglas Coleman (R-Apache Junction) Mayor Insalaco will present the award to Representative Coleman Presentation. Attachments. City of Apache Junction,Arizona Page 1 Printed on 9/9/2013 y��+h -a`- .- City of Apache Junction, Arizona 300 E Superstition Boulevard --, Agenda Item Cover Sheet __, �� Apache Junction,AZ 85119 ` Agenda Item No 6. .r_ihr.� Y File ID: 13-251 Sponsor. Roger Hacker Agenda Date•9/17/2013 Index. Public Safety In Control City Council Meeting Presentation of checks to Mayor Insalaco, Interim Police Chief Kelly, Officer Griffith, and Friends of Apache Junction Boardmember Ms Reynolds by Superstition Search and Rescue, American Legion Post 27/Sons of American Legion Post 27, Superstition Mountain VFW Post 9399, and Apache Junction Elks Lodge 2349 for the purchase of equipment for Diamont,the city's new canine officer Presentation. Acceptance of checks and photo opportunity Attachments• City of Apache Junction,Arizona Page 1 Printed on 9/9/2013 City of Apache Junction, Arizona 300E Superstition Boulevard I= tm Agenda Item Cover Sheet Apache Junction,AZ 85119 P' Agenda Item No 7 •r.0 `L File ID 13-276 Sponsor:Liz Langenbach Agenda Date 9/17/2013 Index. In Control.City Council Meeting Presentation of awards recently received at the Arizona Parks and Recreation annual awards dinner Liz Langenbach, Recreation Superintendent, will be presenting on the awards Presentation Attachments. City of Apache Junction,Arizona Page 1 Printed on 9/9/2013 ^, =`lY� rh, City of Apache Junction, Arizona 300E Superstition ti Boulevard Apache Junction,AZ 85119 t. Agenda Item Cover Sheet t Agenda Item No 8 'r't'`.:t- File ID: 13-209 Sponsor George Hoffman Agenda Date•9/17/2013 Index. In Control. City Council Meeting City manager's report Presentation and discussion Attachments• City of Apache Junction,Arizona Page 1 Printed on 9/9/2013 AIN PUBLIC HEARING 1. For APPLICATION FOR A SPECIAL EVENT LIQUOR LICENSE FOR COMMUNITY ALLIANCE AGAINST FAMILY ABUSE TO BE HELD ON OCTOBER 5,2013 AT 3301 S. GOLDFIELD ROAD. 2. Will CITY CLERK KATHLEEN CONNELLY speak to the Council? 3. Will the applicant or spokesperson please speak to the Council on this item? 4. Is there anyone from the public who wishes to speak on this item? (Are there any "Request to Speak" forms?) 5. If not,this hearing is closed. 6. Is there any discussion? 7. Call for a motion. 8. Call for a second. 9. Roll call vote. 1. r, City of Apache Junction, Arizona 300 E Superstition t `r� Boulevard ^�(9selt- ? j 4' .+ Apache Junction AZ 85119 x. Agenda Item Cover Sheet Agenda Item No.9. File ID: 13-269 Sponsor Kathy Connelly Agenda Date:9/17/2013 Index Local/State/Federal Statutory Requirement In Control.City Council Meeting Application for a special event liquor license for Community Alliance Against Family Abuse to be held on October 5, 2013 at 3301 S Goldfield Road Consideration and action. Attachments 2013 caafa special event cc, 2013 caafa special event application,2013 caafa special event applica City of Apache Junction,Arizona Page 1 Printed on 9/9/2013 SEPTEMBER 4, 2013 MEMORANDUM TO HONORABLE MAYOR AND CITY COUNCIL MEMBERS THROUGH GEORGE R. HOFFMAN, CITY MANAGER THROUGH KATHLEEN CONNELLY, CITY CLERK FROM: JAN MASON, DEPUTY CITY CLERK SUBJECT: AGENDA ITEM FOR SEPTEMBER 17, 2013 APPLICATION FOR A SPECIAL EVENT LIQUOR LICENSE FOR COMMUNITY ALLIANCE AGAINST FAMILY ABUSE An application for a special event liquor license has been submitted by Ms. Elizabeth Ditlevson Garman of Community Alliance Against Family Abuse for a fundraiser on October 5, 2013 at 3301 S Goldfield, Apache Junction. Correspondence has been received from the planning division, police department and fire district, a copy of which is attached. The next step in the procedure is for the City Council to hold a public hearing on the application and make a recommendation for approval or denial to be forwarded to the State Department of Liquor Licenses and Control. ARIZONA DEPARTMENT OF LIQUOR LICENSES & CONTROL ' i _i:; 2 L . Dept PM .; 800 ' tE? • 'h Floor Ph ;410.0. 7-2934 APPLIIC 1.0if i.1 t1,u NSE Fee= '' ' « w . ents only A service fee of$25.00 will be ;`i°- ecks A.R.S.- 44-6852) NOT THIS DOCUMENT MUS = - ;•' : ..R IT WILL .: . 'LLO 5.l= *�ii►l s.�04 :fe. • • . . 00ESSING. "'Application must be approved by'local government bef sy6misslon DLLC USE ONLY £ Department of Liquor Licenses and Control. (Section#20) LICENSE # " am 05ganiza ig." ranwpamisarropmfigir 2. Non-Profit/I.R.S Tax Exempt Number 860912044 3 The organization is a (check one box only) ElCharitable ❑ Fraternal (must have regular membership and in existence for over 5 years) ❑Civic ❑ Religious ❑ Political Party, Ballot Measure, or Campaign Committee 4. What is the purpose of this event?0 on-site consumption ❑ofi-site consumption (auction) ❑ both 5. Location of the event. 3301 S Goldfield Road Apache Junction Pinal 85219 Address of physical location(Not P.O.Box) City County Zip Applicant must be a member of the qualifying organization and authorized by an Officer.Director or Chairperson of the Organization named In Question#1. (Signature required in section#18) 6. Applicant: Ditlevson Garman Elizabeth Nancy 04/20/1983 Last First Middle Date of Birth 7. Applicant's Mailing Address: PO Box 3778 Apache Junction AZ 865117 Street City State Zip 8. Phone Numbers. (480 )982-3563 (480 )982-0205 (602 )883- o Site Owner# Appliicant's Business# Applicants Home# 9. Date(s) & Hours of Event: (see A.R.S 4-244(15)and(17)for legal hours of service) Date Day of Week Hours from A.M./P.M To A.M./P.M Day 1: 10/05/2013 Saturday 5:00 P.M. 11.59 P.M. Day 2. Day 3• Day 4: Day 5: Day 6: Day 7: Day 8: Day 9: Day 10: *Disabled individuals requiring special accommodations,please call(602)542-9027 September 2011 10. Has the applicant been convicted of a felony in the past five years, or had a liquor license revoked? YES ONO (attach explanation if yes) 11. This organization has been issued a special event license for -'— days this year,including this event (not to exceed 10 days per year). 12 Is the organization using the services of a promoter or other person to manage the event?0 YES []✓ NO If yes, attach a copy of the agreement. 13. List all people and organizations who will receive the proceeds. Account for 100%of the proceeds THE ORGANIZATION APPLYING MUST RECEIVE 25°!a OF THE GROSS REVENUES OF THE SPECIAL EVENT LIQUOR SALES. Name Community Alliance Against Family Abuse(CAAFA) 100% Percentage Address PO Box 3778,Apache Junction,AZ 85117 Name Percentage Address (Attach additional sheet if necessary) 14 Knowledge of Arizona State Liquor Laws Title 4 is important to prevent liquor law violations. If you have any questions regarding the law or this application, please contact the Arizona State Department of Liquor Licenses and Control for assistance NOTE.ALL ALCOHOLIC BEVERAGE SALES MUST BE FOR CONSUMPTION AT THE EVENT SITE ONLY. "NO ALCOHOLIC BEVERAGES SHALL LEAVE SPECIAL EVENT PREMISES." 15 What security and control measures will you take to prevent violations of state liquor laws at this event? (List type and number of security/police personnel and type of fencing or control barriers if applicable) #Police []Fencing #Security personnel ❑Barriers At?people who took 40 or under will be IDed The Apache Junction Police Department will have off duty officers attending the event as guests. 16. Is there an existing liquor license at the location where the special event is being held? YES NO If yes,does the existing business agree to suspend their liquor license during the time period,and in the area in which the special event license will be in use? ❑YES [i NO (ATTACH COPY OF AGREEMENT) Name of Business _L_- Phone Number 17 Your licensed premises is that area in which you are authorized to sell, dispense, or serve spirituous liquors under the provisions of your license. The following page is to be used to prepare a diagram of your special event licensed premises. Please show dimensions, serving areas, fencing, barricades or other control measures and security positions. THIS SECTION.Alf GOM�' E 9)NL}O Y AN NAMED IN R.DIRECTOR OR OR CHAIRPERSON OF THE #1 18. L Elizabeth Ditlevson Garman declare that I am an Officer/Dlrector/Chairoerson appointing the (Print full name) applicant listed in ue Question 6,to apply on behalf of the foregoing organization for a Special Event Liquor License � \ l X " - ----- _ Executive Director 'ES'19'" 2-1S (602 ) 663-2880 (Signature (Title/Position) (Date) (Plwr,e#) i _AIL < In -a. rtJ 1 All L.AIL.illp "." k State of �(1/ County of 6 hi( l i'll1` ' Beal county y Pubic-Arbon* t The foregoing instrument was acknowledged-- cknowledgged beffooreeJme this 13 Azi �• — � � � - - 4 Day Year _..:7 My Commission Expire. )1 My Commission expires on I ' Z 1 ' 11- (Date) (Signature of NOTA��G R�PUBLID) THIS SECTION TO BE COMPLETED ONLY BY THE APPLICANT NAMED IN QUESTION #6 19 i Elizabeth Ditlevson Garman declare that I am the APPLICANT filing this application as (Print full name) listed in Question 6. I have read the application and the contents and all statements are true,correct and complete. Cam- , State of IqVi bc101 County of Pi rIA I The forego 1 instrument w(ass ackknowledgted before me this 3;;z.� g ' 1 Yulan/ar ► i t/i �U ' ���` Mahry►ub&•Arizona ►� �.i day Month Year �.`- My Conaniaaion Expires l a«:-Ine. .•ap-J.,-I1dK.W..7 rl ' 1 a- e) --z (Sianature of NOTARY PUBLIC) a You must obtain local government approval. City or Countv_MUST recommend event and complete ftem #20. The local governing body may reguire additional applications to be completed and submitted 60 days in advance of the event. Additional licensing fees may also be required before approval may be granted. LOCAL GOVERNING BODY APPROVAL SECTION 20 I, hereby recommend this special event application (Government Official) (Title) on behalf of I (City,Town or County) (Signature of OFFICIAL) (Date) FOR DLLC DEPARTMENT USE ONLY Department Comment Section: (Employee) (Date) 0 APPROVED ❑ DISAPPROVED BY• (Title) (Date) SPECIAL EVENT LICENSED PREMISES DIAGRAM (This diagram must be completed with this application) Special Event Diagram (Show dimensions, serving areas,and label type of enclosure and security positions) NOTE: Show nearest cross streets,highway,or road if location doesn't have an address. 4,.Iw.iR +w,,.4...A._,c,_.i..ryy,..c .46,d g„,l t • , .. .....V N-T..r. ,,, (0. „ ,...,.. _ ,.. . ___..,....... .... .... .. ,. .. _ ............. .. , n , , ,2_,4 i ti O S..., Nj VI."' \ s j r 1 J sue'." c�1v�r`1 V - r.:.,u65 L•(=v" • ice......-- 01i\ i �y,eY\'� , • • 4 • Td;1 r Wit4,4545*tritezirmica€24v .Oik 'lit'P --' Home of the Superstition Mountains August 27, 2013 Community Alliance Against Family Abuse Attn: Elizabeth Ditlevson Garman P.O. Box 3778 Apache Junction, AZ 85117 Dear Ms. Drtlevson Garman: Please be advised that your application for a Special Event Liquor License for the Community Action Against Family Abuse for October 5, 2013 at 3301 S. Goldfield Road has been scheduled for a public hearing The Apache Junction City Council will hold a public hearing on September 17, 2013, at 7:00 p.m. in the City Council Chambers, 300 E Superstition Blvd , Apache Junction, at which time recommendation for approval or disapproval will be made to be forwarded to Arizona Department of Liquor Licenses and Control Your attendance is requested should council have any questions on this application. If you have any questions concerning this matter, please contact my office at (480) 982-8002. Sincerely, ,&:/i---4-e'7k..2dr-26-,je'r Kathleen Connelly City Clerk •Voice(480)982-8002 • FAX(480) 982-7018 •TDD(480)983-0095 •www way net 300 E. Superstition Boulevard, Apache Junction,AZ 85119 AUGUST 27, 2013 MEMORANDUM TO DEPARTMENT OF PUBLIC SAFETY PLANNING DIVISION APACHE JUNCTION FIRE DISTRICT THROUGH: KATHLEEN CONNELLY, CITY CLERK FROM. JAN MASON, DEPUTY CITY CLERK SUBJECT: APPLICATION FOR A SPECIAL EVENT LIQUOR LICENSE FOR COMMUNITY ALLIANCE AGAINST FAMILY ABUSE (CAAFA) Ms Elizabeth Ditlevson Garman has submitted an application for a Special Event Liquor License for October 5, 2013 at 3301 S Goldfield Road, Apache Junction Please conduct the necessary inspections and submit your recommendation be email by Tuesday, September 3, in order for this item to be placed on the agenda for the City Council meeting of September 17, 2013. - ------ - - Janet Mason From: Rudy Esquivias Sent: Tuesday, September 03,2013 6 02 PM To: Janet Mason, Jeff Robinson Cc: Brad Steinke Subject: RE. special event liquor license for CAAFA Jan The Planning Division has no objections to this one time CAAFA event at the Dolce Vita clubhouse 0}gtcivia6 Senior Planner/Zoning Administrator City of Apache Junction 300 E. Superstition Blvd. Apache Junction, AZ 85119 480-474-2645 resquivias@ajcity.net SERVICE OVER AND ABOVE THE REST (Development Services Department office hours: Monday through Thursday from 7 00am to 6:00pm, closed Fridays and Holidays.) From: Janet Mason Sent: Wednesday, August 28, 2013 10:46 AM To: Jeff Robinson; Rudy Esquivias Subject: special event liquor license for CAAFA Please have your department recommendation to me no later than Tuesday,September 3. Thanks. 1 4 Y, Apache Junction Police Department ,. Memorandum J 4 DATE. August 30,2013 ... TO. Janet Mason � 1�� Cyr►" City Clerk's Office b1 Interim Chief Thomas E. Ke THROUGH Captain Troy Mullender -. FROM: Lieutenant Jeff Robinson SUBJECT: Application for Special Event Liquor License for Community Alliance Against Family Abuse On Friday August 30, 2013 I conducted an inspection of the Dolce Vita Retirement Community at 3301 South Goldfield Road. This was for the purpose of the upcoming Community Alliance Against Family Abuse (CAAFA)event scheduled for October 5, 2013. The CAAFA event will be held inside the Ballroom located within the clubhouse of the community. The maximum occupancy load for the Ballroom is 764 with 21 tables, 168 chairs, a large dance floor, and stage for entertainment The alcohol to be served on the evening of the event will consist of beer, wine, and liquor supplied by CAAFA and kept refrigerated inside an 8x10 walk in cooler which is located inside the full service kitchen. Management of Dolce Vita will be responsible for the catering of food for the guests and dispensing the liquor. This will from the pass through window of the kitchen. "Anyone of questionable age will be carded at this pass through window prior to service." The hours of the event are from 5.00 pm till 12:00 midnight and a disc jockey will be playing disco music as that will be the theme for the event There are various exits from the Ballroom on three sides of the building that lead to the parking lot area in the event an evacuation is needed. This venue 4 AM. AO Ilk has been used in past CAAFA events and preventative measures have been taken to insure public safety. The police department sees no reason to disapprove this request. Cc: Arizona Department of Liquor Licenses &Control Form 1 I ract Fite D15Itp �'p c.,�E lint ip . ,tom c.e miui ��"a ate= Apache junction Fire District G °° .,.�.�� ,� 565 North Idaho Road, Apache Junction, AZ 85219 �'��etsSa`` Phone (480) 982-4440, Fax (480) 982-0183 MEMORANDUM TO Jan Mason,Deputy City Clerk City of Apache Junction 300 E Idaho Road Apache Jct ,AZ 85219 FROM John Suniga, Deputy Fire Marshal DATE September 4, 2013 SUBJECT Application for Special Event Liquor License for 3301 S. Goldfield The Apache Junction Fire District has reviewed the application as noted above regarding the facilities at 3301 S. Goldfield for an event to be held on October 5, 2013 We have recently completed an annual fire and life safety inspection with no major violations found We therefore would recommend approval of this application .•. Thank you for your notification on this matter If you have any further questions regarding this inspection, please feel free to contact my office at 982-4440 Thank You "--- .Z1.____ ATTN: Application .^ ROLL CALL VOTE NOTES: / (t 0 ._ _ 7j O'SS CS( vk °\\\1\\.- ITEM # C\° MEETING OF 41 (601) MOTION BY: SECONDED BY: YES NO ABSTAINED COUNCILMEMBER WALDRON COUNCILMEMBER EVANS COUNCILMEMBER SERDY 'j'i . VICE MAYOR BARKER J COUNCILMEMBER WILSON / COUNCILMEMBER RIZZI J MAYOR INSALACO UNANIMO IN FAVOR OPPOSED ABSTAINED TOTAL \l‘ ITEM NO. 9 I MOVE THAT THE APPLICATION FOR A SPECIAL EVENT LIQUOR LICENSE FOR COMMUNITY ALLIANCE AGAINST FAMILY ABUSE FOR OCTOBER 5, 2013, SUBMITTED BY ELIZABETH DITLEVSON GARMAN, BE RECOMMENDED FOR (APPROVAL) OR (DENIAL) TO THE ARIZONA DEPARTMENT OF LIQUOR LICENSES AND CONTROL. City of Apache Junction, Arizona 300 E Superstition tc Boulevard Agenda Item Cover Sheet Apache Junction,AZ 85119 Agenda Item No. 10 File ID: 13-273 Sponsor. Kathy Connelly Agenda Date:9/17/2013 Index: Local/State/Federal Statutory Requirement In Control.City Council Meeting Direction to staff on procedure for annual board and commission appointments and reappointments Council discusssed this item at the work session of September 16 and is requesting direction with setting up applicant interviews and final selection Consideration and action. Attachments.2013 b&c appointments ds ws City of Apache Junction,Arizona Page 1 Printed on 9/9/2013 AUGUST 14, 2013 MEMORANDUM TO HONORABLE MAYOR AND CITY COUNCIL MEMBERS THROUGH: GEORGE R HOFFMAN, CITY MANAGER THROUGH KATHLEEN CONNELLY, CITY CLERK FROM JAN MASON, DEPUTY CITY CLERK SUBJECT: AGENDA ITEM FOR SEPTEMBER 16,2013 WORK SESSION AND SEPTEMBER 17, 2013 REGULAR MEETING (BOARD & COMMISSION APPOINTMENTS & REAPPOINTMENTS DIRECTION TO STAFF) The council will discuss the procedure for board and commission appointment and reappointments at the work session of September 16, 2013 Staff is requesting direction to proceed with setting up applicant interviews and final selection Please contact me if you need any additional information. ROLL CALL VOTE T NOTES ITEM # \ t) C.) MEETING OF 0- MOTION BY SECONDED BY YES NO ABSTAINED COUNCILMEMBER SERDY �I COUNCILMEMBER RIZZI ✓ COUNCILMEMBER EVANS ✓ COUNCILMEMBER WILSON COUNCILMEMBER WALDRON V VICE MAYOR BARKER J MAYOR INSALACO I UNANIMOUS IN FAVOR OPPOSED ABSTAINED TOTAL REVISED—there are no positions to fill for the Industrial Development Authority which was in the original motion. Reference to Industrial Development Authority has been deleted. ITEM NO. 10 I MOVE THAT THE FOLLOWING DIRECTION BE GIVEN TO STAFF REGARDING THE PROCEDURE FOR ANNUAL BOARD AND COMMISSION APPOINTMENTS AND REAPPOINTMENTS. THAT WE INTERVIEW ALL VALID APPLICANTS AND THOSE SEEKING REAPPOINTMENT FOR THE BOARD OF ADJUSTMENT, PLANNING AND ZONING COMMISSION, PARKS AND RECREATION COMMISSION AND LIBRARY BOARD ON SEPTEMBER 30 WITH THE APPOINTMENTS/REAPPOINTMENTS FOR THOSE BOARDS/COMMISSIONS ON OCTOBER 1, AND THAT WE INTERVIEW FOR THE MUNICIPAL PROPERTY CORPORATION, CONSTRUCTION CODE BOARD OF APPEALS AND HEALTH AND HUMAN SERVICES COMMISSION ON OCTOBER 14 WITH THE APPOINTMENTS/REAPPOINTMENTS ON OCTOBER 15 $ ITEM NO. 10 I MOVE THAT THE FOLLOWING DIRECTION BE GIVEN TO STAFF REGARDING THE '� PROCEDURE FOR ANNUAL BOARD AND COMMISSION APPOINTMENTS AND REAPPOINTMENTS. THAT WE INTERVIEW FOR THE BOARD OF ADJUSTMENT, PLANNING AND ZONING COMMISSION, PARKS AND RECREATION COMMISSION AND LIBRARY BOARD ON SEPTEMBER 30 WITH THE APPOINTMENTS/REAPPOINTMENTS FOR THOSE BOARDS/COMMISSIONS ON OCTOBER 1, AND THAT WE INTERVIEW FOR THE MUNICIPAL PROPERTY CORPORATION, CONSTRUCTION CODE BOARD OF APPEALS AND HEALTH AND HUMAN SERVICES COMMISSION ON OCTOBER 14 WITH THE APPOINTMENTS/REAPPOINTMENTS ON OCTOBER 15. ROLL CALL VOTE NOTES: °\\L) cV \ Y1/3 ITEM # ` MEETING OF MOTION BY: SECONDED BY ),Autuk YES NO ABSTAINED COUNCILMEMBER RIZZI V COUNCILMEMBER WILSON V VICE MAYOR BARKER COUNCILMEMBER SERDY J COUNCILMEMBER EVANS COUNCILMEMBER WALDRON MAYOR INSALACO UNANIMOUS IN FAVOR OPPOSED ABSTAINED TOTAL .1\*) V1 Ask Amok Albk ITEM NO. 11-12 I MOVE THAT AN EXECUTIVE SESSION AT 5.45 P M , AND A WORK SESSION AT 7.00 P M , BE HELD ON MONDAY, SEPTEMBER 30, 2013, IN THE CITY COUNCIL '� CONFERENCE ROOM AND CITY COUNCIL CHAMBERS RESPECTIVELY, AND THAT AN EXECUTIVE SESSION AT 5.45 P M BE HELD ON TUESDAY, OCTOBER 1, 2013, IN THE CITY COUNCIL CONFERENCE ROOM. ADJOURNMENT: I MOVE THAT THE MEETING BE ADJOURNED AT P M ROLL CALL WS: yi I REG I I I / SPEC: CITY COUNCIL: P / A P / A P / A MAYOR INSALACO + + VICE MAYOR BARKER ✓ ;� COUNCILMEMBER EVANS L/ COUNCILMEMBER RIZZI ✓ t� COUNCILMEMBER SERDY V V COUNCILMEMBER WALDRON V COUNCILMEMBER WILSON (./ TOTAL I CITY STAFF: 1 I I City Manager George Hoffman Assistant City Manager Bryant Powell City Clerk Kathleen Connelly v. City Attorney Joel Stern Deputy Chief Tom Kelly Public Works Director Giao Pham Parks & Recreation Director ✓' Jeff Bell Library Director Spencer Paden Finance Director Donna Meinerts Development Svcs Director Brad Steinke Human Resources Director Liz Riley Assistant to the City Manager Matt Busby361 . OTHERS: