HomeMy WebLinkAbout1986 05.29 City Council Work Session Agenda r.
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SPECIAL WORK SESSION
OF THE
APACHE JUNCTION CITY COUNCIL
CITY COUNCIL CHAMBERS
CITY HALL COMPLEX
1001 N. IDAHO ROAD, APACHE JUNCTION, AZ
THURSDAY, MAY 29 , 1986 , 7 : 00 P.M.
AGENDA
1 . Call to Order
2 . Roll Call
3 . Discussion on proposed budget for Fiscal Year 1986-87
4 . Selection of date for additional budget work
session ( if necessary)
5. Adjournment
Copies of this agenda and additional information regarding any
of the items listed above may be obtained from the City Clerk' s
office , 1001 N. Idaho Road, Apache Junction , AZ , Monday
through Friday, 8 : 00 a.m. to 5: 00 p.m. , excluding holidays .
Dated this 28th day of May, 1986 .
Z2 €,cam 6--x----xdf,
Kathleen Connelly
City Clerk
1001 NORTH IDAHO • APACHE JUNCTION, ARIZONA 85220 0190 • TELEPHONE (602) 982-8002
AN , 1•0.a_z;,4,'/L,_ d',e_zi _
ROLL CALL
ROLL CALL ( PRESENT I ABSENT j
/
l;)/ W.S.
C
.J MAYOR HILL j
VICE—MAYOR BAKKEDAHL i (:7'/ )
COUNCILMAN JIMENEZ 1/—
COUNC I(34oMAN TAYLC{?
COUNCILWOMAN GARDNER
COUNCILMAN BALD Q
COUNCILMAN EIDSON I
TOTAL
STAFF PRESENT W.S.
CITY MANAGER MICHAEL J. MCNULTY
CITY CLERK Kathy Connelly i
,.� FINANCE CONTROLLER Keith Lewis ,/
DIRECTOR OF PLANNING Chuck Newcomer
DIRECTOR OF PUBLIC SAFETY Bill McDaniel
DIRECTOR OF PUBLIC WORKS Rich Broman
CITY ATTORNEY Mr. Alexander/Mr. Hirsch -------
ECONOMIC DEVELOPMENT SPECIALIST John SchoejAr--- -
SUPERINTENDENT OF COMMUNITY SERVICES Jeff Bell
DIRECTOR OF LIBRARY Pam Loui
CITY OF APACHE JUNCTION
BUDGET WORK SESSION
MAY 15, 22, 29, 1986
SUMMARY
1986/87 1986/87
BUDGET CITY MANAGER
REQUEST RECOMMENDED
Mayor and City Council 21 ,903 21 ,903
City Manager - Administration 119,608 84,776
City Manager - Personnel 20,433 20,934
City Clerk 194,136 198,880
Finance 196,879 179,583
Non-Departmental 1 ,202,337 1 ,202,337
Planning and Community Development 203,286 209,976
Economic Development 79,987 82,135
Community Services 878,826 542,051
Youth Advisory 60,000 60,000
Library T89',912 199,845
Magistrate Court 121 ,534 126,723
Public Safety - Administration 397,665 389,985
Public Safety - Patrol 1 ,057,345 1 ,026,111
Public Safety - Animal Control 71 ,730 74,006
Public Works - Administration 130,088 90,622
Public Works - Engineering 352,252 215,937
Public Works - Building 235,228 243,380
Public Works - Operations 247,515 144,867
Public Works - Streets 4,174,672 2,328,958
9,955,336 7,443,009
CITY OF APACHE JUNCTION
ESTIMATED BUDGET
FISCAL YEAR 1986/87
FEDERAL
GENERAL HIGHWAY REVENUE L.T.A.F. GRANTS SWIMMING LIBRARY TOTAL
USERS SHARING POOL
Estimated Revenue 4,916,005 1 ,165,024 29,110 135,870 300,000 500 10,000 6,556,509
Estimated Cash Carryover 600,000 100,000 -0- 185,000 -0- 1 ,500 -0- 886,500
Total Estimated Revenue 5,516,005 1 ,265,024 29,110 320,870 300,000 2,000 10,000 7,443,009 )
Mayor and City Council 21 ,903 21 ,903
City Manager-Administration 84,776 84,776
-Personnel 20,934 20,934
City Clerk 198,880 198,880
Finance 179,583 179,583
Non-Departmental 892,337 10,000 300,000 1 ,202,337
Planning & Community Dev. 209,976 - 209,976
Economic Development 82,135 82,135
Community Services 540,051 2,000 542,051
Youth Advisory 60,000 60,000
Library 189,845 10,000 199,845
Magistrate Court 126,723 126,723
Public Safety-Administration 389,985 389,985
-Patrol 1 ,007,001 19,110 1 ,026,111
-Animal Control 74,006 74,006
Public Works-Administration 90,622 90,622
-Engineering 59,001 156,936 215,937
-Building 243,380 243,380
-Operations 144,867 144,867
-Streets 900,000 1,265,024 163,934 2,328,958
Total Estimated Expenditures 5,516,005 1 ,265,024 29,110 320,870 300,000 2,000 10,000 7,443,009
CITY OF APACHE JUNCTION
SUMMARY OF REVENUES
FISCAL YEAR 1986-87
BUDGETED PROJECTED ESTIMATED
REVENUES REVENUES REVENUES
FY 85/86 TO 6/30/85 FY 86/87
GENERAL FUND.
City Sales Tax 1,575.000 1,678,000 2,700,000
State Sales Tax 586,425 594,000 755,545
Vehicle License Tax 127,000 175,000 200,000
Park 'N' Swap Tax 28,000 26,000 26,000
Business Licenses 48,500 46,000 47,000
Building Permits 85,000 82,000 85,000
Pre-Inspection 1,000 1,000 1,000
Plan Review 35,000 25,000 30,000
Animal Control-Licenses 5,000 5,100 5,500
Animal Control-Impound Fees 3,000 3,100 3,500
Magistrate Court-Fines 160,000 195,000 210,000
Rezoning Fees 19,000 17,000 17,000
Subdivision Filing Fees 1,000 500 500
Special Use Permits 600 700
Engineering-Plan Reviews 1,000
Engineering-Abandonments 5,000 4,700 5,000
Recreation-Fees 18,000 21,000 25,000
Recreation-Swimming Pool 7,000 7,500 8,000
Library-Fines 600 600 600
Library-Registrations 200 100 100
Library-Copies 600 700 700
Donations 150 200
State Revenue Sharing 528,680 528,680 738,960
Miscellaneous 13,600 14,476 15,100
Rental Income 600 600 600
Interest 100,000 78,000 40,000
TOTAL GENERAL FUND 3,349,205 3,504,806 4,916,005
OTHER FUNDS.
Highway Uses Gas Tax 758,,449 877,000 1,155,024
Interest 14,000 10,000
Swimming Pool Fund 400 500
Grants-In-Trust 300,000 231,000 300,000
Federal Revenue Sharing 132,836 90,336 29,110
Local Transportation Asst. Fund 111,336 140,000 135,870
Library 10,000 2,000 10,000
TOTAL ALL FUNDS 4,661,826 4,859,542 6,556,509
CASH CARRYOVER.
General Fund 1,600,000 1,578,598 600,000
Highway User Fund 103,892 218,224 100,000
Swimming Pool Fund 2,200 1,401 1,500
Revenue Sharing Fund 20,000 39,538
Local Transportation Asst. Fund 125,000 139,118 185,000
Library 475
GRAND TOTAL 6,512,918 6,836,896 7,443,009
CITY OF APACHE JUNCTION
BUDGET WORK SESSION
MAY 1986
1986/87 1986/87 1986/87
1985/86 BUDGET CITY MANAGER CITY COUNCIL
BUDGET REQUEST RECOMMENDED RECOMMENDED
MAYOR AND CITY COUNCIL
1. Salaries:
2. Mayor 2,400 2,400
3. Council Members 7,200 7,200
4. Fringe Benefits 1,258 1,253
5. Office Supplies 1,500 1,800
6. Advertising 2,500 2,500
7. Travel, Training, Conferences 4,500 4,500
8. Copy Charges 1,000 1,000
9. Subscriptions, Memberships 300 500
10. Commission Support 1,000 750
MAYOR AND CITY COUNCIL TOTAL 21,658 21, 903 21,903
•
CITY OF APACHE JUNCTION
BUDGET WORK SESSION
MAY 1986
1986/87 1986/87 1986/87
1985/86 BUDGET CITY MANAGER CITY COUNCIL
BUDGET REQUEST RECOMMENDED RECOMMENDED
CITY MANAGER/ADMINISTRATION
1. Salaries
2. City Manager 52,500 52,500
3. Executive Secretary 10,313( 1/2) 11,079
4. Admin. Asst. to City Manager 27,437 -0-
5. COLA 443
6. Fringe Benefits 10,093 16,325 11,229
7. Office Supplies 600 600
8. Gas, Oil, Lubricants 500 600
9. Travel, Training, Conferences 2,500 2,500
10. Maintenance - Office Equipment 950 1,525
11. Maintenance - Autos 500 500
12. Copy Charges 1,000 1, 100
13. Subscriptions, Memberships 1,500 1,500
14. Commission Support 200 200
15. Capital Outlay:
16. Office Equipment 4,200 2,000 1,000
17. Admin. Building Furniture 3,500
CITY MANAGER/ADMINISTRATION TOTAL 88,356 117,866 84,776
CITY OF APACHE JUNCTION
BUDGET WORK SESSION
MAY 1986
1986/87 1986/87 1986/87
1985/86 BUDGET CITY MANAGER CITY COUNCIL
BUDGET REQUEST RECOMMENDED RECOMMENDED
CITY MANAGER/PERSONNEL
1. Salaries•
2. Exec. Sec./Personnel Asst. 10,312( 1/2) 11,078
3. COLA 443
4. Fringe Benefits 2, 169 2,405 2,463
5. Office Supplies 800 800
6. Educational Supplies 1,000 1,000
7. Advertising 3,000 2,000
8. Travel, Training, Conferences 500 1,000
9. Maintenance - Office Equipment 150 200
10. Copy Charges 1,500 1,600
11. Subscriptions, Memberships 100 250
12. Commission Support 100 100
CITY MANAGER/PERSONNEL TOTAL 19,631 20,433 20, 934
CITY OF APACHE JUNCTION
BUDGET WORK SESSION
MAY 1986
1986/87 1986/87 1986/87
1985/86 BUDGET CITY MANAGER CITY COUNCIL
BUDGET REQUEST RECOMMENDED RECOMMENDED
CITY CLERK
1. Salaries:
2. City Clerk/Admin. Asst. 35,431 37,346
3. Admin. Asst. to City Clerk 16, 129 19,980
4. Business License Clerk 18,848 20,572
5. Clerk Receptionist (2) 25,230 26,323
6. Overtime 600 700
7. COLA 4, 197
8. Fringe Benefits 19,301 21,450 21, 997
9. Office Supplies 3,700 3,500
10. Chemicals, Laboratory Supplies 50
11. Photographic Supplies 300
12. Advertising 27,500 35,000
13. Travel, Training, Conferences 2,250 1, 950
14. Maintenance - Office Equipment 2,656 2,850
15. Printing, Binding 2,500 2,500
16. Copy Charges 5,500 7,000
17. Subscriptions, Memberships 580 500
18. Elections 12,000
19. Capital Outlay:
20. Office Equipment 1,755
21. Fire Proof File Cabinets (2) 1,400
22. Laminating Machine 250
23. Polaroid Camera 115
24. Posting Boards 350
CITY CLERK TOTAL 16 1, 980 194, 136 198,880
Auk Amk.
CITY OF APACHE JUNCTION
BUDGET WORK SESSION
MAY 1986
1986/87 1986/87 1986/87
1985/86 BUDGET CITY MANAGER CITY COUNCIL
BUDGET REQUEST RECOMMENDED RECOMMENDED
FINANCE
1. Salaries:
2. Controller 35,431 36,978
3. Computer Operator/Programmer 28,006 29,409
4. Data Entry/Account Clerk 14,091 14,779
5. Payroll/Accounting Clerk 18,425 17,418
6. Buyer 15,916 16,497
7. COLA 4,603
8. Fringe Benefits 21,295 22,773 23,374
9. Office Supplies 3,500 4,000
10. Educational Supplies 300 300
11. Auditing, Accounting 6,000 8,000
12. Advertising 500
13. Travel, Training, Conferences 2,250 2,450
14. Maintenance - Office Equipment 4,800 4,800
15. Printing, Binding 3, 100 3,500
16. Copy Charges 1,275 1,275
17. Rental, Leases - Computer 5,400
18. Rental, Leases - Software 10,500 34,000 11,500
19. Subscriptions, Memberships 330 700
FINANCE TOTAL 171, 119 196,879 179,583
CITY OF APACHE JUNCTION
BUDGET WORK SESSION
MAY 1986
1986/87 1986/87 1986/87
1985/86 BUDGET CITY MANAGER CITY COUNCIL
BUDGET REQUEST RECOMMENDED RECOMMENDED
NON-DEPARTMENTAL
1. Unemployment Insurance 10,000 10,000
2. Office Supplies 6,000 6,000
3. Gas, Oil, Lubricants 500 500
4. Attorney Fees 70,000 80,000
5. Other Legal Fees 17,000 17,000
6. Advertising 1,000 2,000
7. Economic Development & Asst. 20,000 30,000
8. Postage 10,000 13,000
9. Telephone, Telegraph 49,200 40,000
10. Electric 33,700 42,000
11. Water 6,900 13,000
12. Street Lighting 10,000 13,000
13. Maintenance - Waste Removal 5,000 6,000
14. Maintenance - Office Equipment 1,500 2,500
15. Maintenance - Auto 800 900
16. Printing, Binding 1,000 1,000
17. Copy Charges 5,000 5,000
18. Rents/Leases - Land 89,000 85,000
19. Rents/Leases - Office Equip. 1,300 1,800
20. Insurance 205,000 300,000
21. Subscriptions, Memberships 5,605 6,600
22. Recording Fees 1,000 1, 100
23. Special Contractual Services 20,900 35,000
24. Other Services 600
25. Contingency - General Fund 142,244 180,337
26. Contingency - Grants-In-
Trust Fund 300,000 300,000
27. Contingency - Federal Reserve
Sharing Fund 1,841
28. Capital Outlay•
29. Library Furniture 77,000
30. Senior Center Equipment 15,000
31. Coin Operated Copy Machine 4, 100
32. Office Equipment 2,600
33. Motor Vehicle 5,800
34. Library 585,328
35. Parks 455,000
36. Word Processor 10,000
NON-DEPARTMENTAL TOTAL 2, 159,318 1,202,337 1,202,337
.•. �"
CITY OF APACHE JUNCTION
BUDGET WORK SESSION
MAY 1986
1986/87 1986/87 1986/87
1985/86 BUDGET CITY MANAGER CITY COUNCIL
BUDGET REQUEST RECOMMENDED RECOMMENDED
PLANNING AND COMMUNITY DEVELOPMENT
1. Salaries:
2. Director of Planning 39,408 41, 173
3. Associate Planner/Deputy Dir. 29,863 31,519
4. Assistant Planner 20,093 42,480 (2)
5. Planning Technician 17,633
6. Secretary III 16,403 15,741
7. Clerk Receptionist 13,907 14,605
8. Overtime 800 1,000
9. COLA 5,861
10. Fringe Benefits 27,261 31,028 31,857
11. Office Supplies 4,000 4,000
12. Educational Supplies 200 200
13. Photographic Supplies 350 300
14. Gas, Oil, Lubricants 650 650
15. Tires, Tubes 300
16. Consultants 40,000
17. Travel, Training, Conferences 1,750 2, 120
18. Maintenance - Office Equip. 3,000 2,900
19. Maintenance - Auto 600 650
20. Printing, Binding 5,000 5,000
21. Copy Charges 6,000 6,400
22. Filming 950 950
23. Paper 300 300
24. Subscriptions, Memberships 600 970
25. Commission Support 1,000 1,000
26. Capital Outlay•
27. IBM Wheelwriter 5 1,325
PLANNING AND COMMUNITY DEV. TOTAL 231,093 203,286 209,976
CITY OF APACHE JUNCTION
BUDGET WORK SESSION
MAY 1986
1986/87 1986/87 1986/87
1985/86 BUDGET CITY MANAGER CITY COUNCIL
BUDGET REQUEST RECOMMENDED RECOMMENDED
ECONOMIC DEVELOPMENT
1. Salaries•
2. Economic Development Specialist 32, 177 33,791
3. Secretary I 12,407 13,290
4. COLA 1,883
5. Fringe Benefits 8,689 10,456 10,721
6. Office Supplies 500 900
7. Gas, Oil, Lubricants 502 400
8. Travel, Training, Conferences 1,804 1,500
9. Maintenance - Office Equipment 165 200
10. Maintenance - Auto 304 ' ` 200
11. Copy Charges 1,200 1,200
12. Building Rent 4,771
13. Subscriptions, Memberships 985 900
14. Special Projects 15,000 10,000
15. Capital Outlay:
16. Office Furniture 300
17. Electronic Typewriter 32K 1,631
18. Micro Floppy Disc 426
19. Interface 170
20. Diskettes, Printwheels 152
ECONOMIC DEVELOPMENT TOTAL 74,033 79, 987 82, 135
CITY OF APACHE JUNCTION
BUDGET WORK SESSION
MAY 1986
1986/87 1986/87 1986/87
1985/86 BUDGET CITY MANAGER CITY COUNCIL
BUDGET REQUEST RECOMMENDED RECOMMENDED
COMMUNITY SERVICES
1 . Salaries:
2. Director 33,472 35,282 37,046
3. Recreation Supervisor 22,187 23,301
4. Parks Supervisor 19,495 21 ,414
5. Recreation Coordinator 14,684 15,328
6. Secretary III 14,798
7. Secretary I 13,270 13,935 -0-
8. Laborer 13,158 51 ,805(4) 32,953(2-1/2)
9. Pool Personnel 21 ,216 25,500
10. Instructors 9,000 20,200 15,000
11 . COLA 5,776
12. Fringe Benefits 29,450 44,861 40,735
13. Office Supplies 800 1 ,200
14. Landscape Supplies 2,000 3,000
15. Small Tools, Equipment 500 , 500
16. Education, Recreation Supplies 7,250 9,300
17. Chemicals 150 150
18. Janitorial Supplies 1 ,500 1 ,500
19. Gas, Oil, Lubricants 2,925 4,300
20. Materials to Maintain and
Repair Buildings 2,000 3,700
21 . Materials to Maintain and
Repair Auto 250
22. Other Professional Services 10,000 12,500
23. Travel, Training, Conferences 850 1 ,300
24. Electric 25,000 25,000
25. Water 5,000 12,000
26. Maintenance - Waste Removal 300
27. Maintenance - Office Equipment 300 600
28. Maintenance - Auto 1 ,600 2,100
29. Printing, Binding 1 ,600 2,700
30. Copy Charges 1 ,000
31 . Paper 300
32. Pool Lease 55,000 55,000
33. Other Rentals 1 ,000
34. Subscriptions, Memberships 300 500
35. Other Services (Bus Trips) 4,000 3,000
Page 1 of 2
AIM i•
CITY OF APACHE JUNCTION
BUDGET WORK SESSION
MAY 1986
1986/87 1986/87 1986/87
1985/86 BUDGET CITY MANAGER CITY COUNCIL
BUDGET REQUEST RECOMMENDED RECOMMENDED
COMMUNITY SERVICES (Continued)
36. Capital Outlay:
37. HoHoKam Site Fencing 12,000
38. Bus Improvements 12,000
39. Motor Vehicle 3,000 10,000(2) 5,000(1 )
40. Construction - Parks 12,000 440,000 140,000
41 . Copier 3,000
42. Memory Typewriter 2,000
43. Office Equipment 3,000 2,000
44. Communications System 5,000
45. Front End Loader and Power
Tools for Park 20,000 10,000
46. Pool Improvements 2,200 2,000
COMMUNITY SERVICES TOTAL 333,907 878,826 542,051
Page 2 of 2
Aft. Alokk
CITY OF APACHE JUNCTION
BUDGET WORK SESSION
MAY 1986
1986/87 1986/87 1986/87
1985/86 BUDGET CITY MANAGER CITY COUNCIL
BUDGET REQUEST RECOMMENDED RECOMMENDED
COMMUNITY SERVICES - ADMINISTRATION
1 . Salaries:
2. Director 33,472 35,282 37,046
3. Secretary I 13,270 13,935 -0-
4. Secretary III 14,798
5. COLA 2,074
6. Fringe Benefits 9,458 10,300 10,973
7. Office Supplies 800 1,200
8. Gas, Oil, Lubricants 1 ,000 1 ,000
9. Travel, Training, Conferences 500 500
10. Maintenance - Office Equipment 300 600
11 . Maintenance - Auto 500 500
12. Printing, Binding 1 ,000 500
13. Copy Charges 1 ,000
14. Paper 300
15. Subscriptions, Memberships 200 200
16. Capital Outlay:
17. Copier 3,000
18. Memory Typewriter 2,000
19. Office Equipment 1 ,000 -0-
20. Communications System 5,000
COMMUNITY SERVICES-ADMIN. TOTAL 60,500 76,317 80,691
CITY OF APACHE JUNCTION
BUDGET WORK SESSION
MAY 1986
1986/87 1986/87 1986/87
1985/86 BUDGET CITY MANAGER CITY COUNCIL
BUDGET REQUEST RECOMMENDED RECOMMENDED
COMMUNITY SERVICES - RECREATION
1 . Salaries:
2. Recreation Supervisor 22,187 23,301
3. Recreation Coordinator 14,684 15,328
4. Instructors 9,000 20,200 15,000
5. COLA 1 ,545
6. Fringe Benefits 9,099 10,259 10,001
7. Education, Recreation Supplies 7,000 9,000
8. Gas, Oil, Lubricants 825 1 ,200
9. Other Professional Services 8,000 9,000
10. Travel, Training, Conferences 250 500
11 . Maintenance - Auto 600 600
12. Printing, Binding 600 2,200
13. Other Rentals 1,000
14. Subscriptions, Memberships 100 200
15. Other Services (Bus Trips) 4,000 3,000
16. Capital Outlay:
17. Office Equipment 2,000
18. Motor Vehicles 12,000 5,000
COMMUNITY SERVICES-REC. TOTAL 84,345 103,788 98,875
CITY OF APACHE JUNCTION
BUDGET WORK SESSION
MAY 1986
1986/87 1986/87 1986/87
1985/86 BUDGET CITY MANAGER CITY COUNCIL
BUDGET REQUEST RECOMMENDED RECOMMENDED
COMMUNITY SERVICES - PARKS
1 . Salaries:
2. Parks Supervisor 19,495 21 ,414
3. Laborer 13,158 51 ,805(4) 32,953(2-1/2)
4. COLA 2,157
5. Fringe Benefits 8,956 21 ,915 17,374
6. Landscape Supplies 2,000 3,000
7. Small Tools, Equipment 500 500
8. Janitorial Supplies 1 ,000 1 ,000
9. Gas, Oil, Lubricants 1 ,000 2,000
10. Materials to Maintain and
Repair Buildings 1 ,000 2,500
11 . Material to Maintain and
Repair Auto 250
12. Other Professional Services 1 ,000 2,500
13. Travel, Training, Conferences 100 300
14. Electric 25,000 25,000
15. Water 5,000 12,000
16. Maintenance - Waste Removal 300
17. Maintenance - Auto 500 1 ,000
18. Subscriptions, Memberships 100
19. Capital Outlay:
20. Front End Loader and Power
Tools for Park 20,000 10,000
21 . Motor Vehicle 3,000 5,000 -0-
22. Construction - Parks 12,000 440,000 140,000
23. HoHoKam Site Fencing 12,000
COMMUNITY SERVICES-PARKS TOTAL 105,709 610,584 274,348
,.. i.
CITY OF APACHE JUNCTION
BUDGET WORK SESSION
MAY 1986
1986/87 1986/87 1986/87
1985/86 BUDGET CITY MANAGER CITY COUNCIL
BUDGET REQUEST RECOMMENDED RECOMMENDED
COMMUNITY SERVICES - AQUATICS
1 . Salaries:
2. Pool Personnel 21 ,216 25,500
3. Fringe Benefits 1 ,937 2,387
4. Education, Recreation Supplies 250 300
5. Chemicals 150 150
6. Janitorial Supplies 500 500
7. Gas, Oil, Lubricants 100 100
8. Materials to Maintain and
Repair Buildings 1 ,000 1 ,200
9. Other Professional Services 1 ,000 1 ,000
10. Pool Lease 55,000 55,000
11 . Pool Improvements 2,200 2,000
COMMUNITY SERVICES-AQUATICS TOTAL 83,353 88,137 88,137
Imkk Am.
CITY OF APACHE JUNCTION
BUDGET WORK SESSION
MAY 1986
1986/87 1986/87 1986/87
1985/86 BUDGET CITY MANAGER CITY COUNCIL
BUDGET REQUEST RECOMMENDED RECOMMENDED
YOUTH ADVISORY BOARD
1 . Salaries:
2. Youth Services Coordinator 14,577
3. COLA 583
4. Fringe Benefits 3,745 3,832
5. Office Supplies 500
6. Education, Recreation Supplies 1 ,000
7. Gas, Oil, Lubricants 1 ,000
8. Travel, Training, Conferences 200
9. Maintenance - Auto 400
10. Printing, Binding 300
11 . Copy Charges 300
12. Paper 100
13. Other Services 31 ,878 31 ,208
14. Capital Outlay:
15. Office Equipment 1 ,000
16. Motor Vehicle 5,000
YOUTH ADVISORY BOARD TOTAL 60,000 60,000
Am. Am.
CITY OF APACHE JUNCTION
BUDGET WORK SESSION
MAY 1986
1986/87 1986/87 1986/87
1985/86 BUDGET CITY MANAGER CITY COUNCIL
BUDGET REQUEST RECOMMENDED RECOMMENDED
LIBRARY
1. Salaries:
2. Library Director 20,624 21,659 26,328
3. Librarian 17,261
4. Library Assistant ( 1-1/2) 20,565 27,399(2)
5. Library Clerk 13,094 19, 107( 1-1/2)
6. Library Typist 9,639 12,854
7. COLA 4, 118
8. Fringe Benefits 14, 199 24,056 25,202
9. Office Supplies 420 1,000
10. Educational Supplies 650 1,000
11. Library Books 17,500 30,000
12. Photographic Supplies 50 100
13. Audio-Visual Materials 500
14. Other Operating Supplies 1,500 2,000
15. Postage 70 s 100
16. Travel, Training, Conferences 300 1,500
17. Maintenance - Office Equipment 1,000 2,476
18. Printing, Binding 500 1,000
19. Copy Charges 50 50
20. Paper 150 100
21. Rental-McNaughton Books 1,650 1,800
22. Subscriptions, Memberships 150 150
23. Subscriptions - Library 1,000 1,500
24. Library Books - Donations 10,000 10,000
25. Capital Outlay:
26. IBM PC-XT 640K, 10M 6,692(2)
(Includes monitor, printer,
operating software)
27. Software - Circulation Plus 945
28. Software - Quick Card 235
29. Conversion Costs 3,600
30. Bar Codes 128
31. IBM Wheelwriter 5 Typewriter 2,700(3)
LIBRARY TOTAL 113, 111 189, 912 199,845
Ask Aft.
CITY OF APACHE JUNCTION
BUDGET WORK SESSION
MAY 1986
1986/87 1986/87 1986/87
1985/86 BUDGET CITY MANAGER ['In, COUNCIL
BUDGET REQUEST RECOMMENDED RECOMMENDED
MAGISTRATE COURT
1. Salaries:
2. Magistrate 25,000 25,000 27,500
3. Assistant Magistrate 2,500 2,500 6,000
4. Court Clerk II 17,893 18,054
5. Court Clerk I 16,231 30, 134 (2)
6. Overtime 600 5,000 1,000
7. COLA 2, 128
8. Fringe Benefits 11,890 16,846 17, 124 17,907
9. Office Supplies 5,250 5,500
10. Legal Services 10,000 10,000
11. Other Professional Services 2,600 2,800
12. Travel, Training, Conferences 1,500 1,500
13. Maintenance - Office Equipment 2,550 3,200
14. Capital Outlay
15. Office Equipment 1,000 1,000
MAGISTRATE COURT TOTAL 97,014 121,534 119,940 126,723
CITY OF APACHE JUNCTION
BUDGET WORK SESSION
MAY 1986
1986/87 1986/87 1986/87
1985/86 BUDGET CITY MANAGER CITY COUNCIL
BUDGET REQUEST RECOMMENDED RECOMMENDED
PUBLIC SAFETY/ADMINISTRATION
1. Salaries •
2. Director of Public Safety 48,643 48,830
3. Lieutenant 31,407 34,633
4. Secretary III 16,251 16,284
5. Dispatch Supervisor 17,681 18,534
6. Dispatcher (7) 102,428 107,340
7. Police Records Clerk 15, 164 30,068 (2)
8. Clerk Receptionist 11,969 5,985 (1/2)
9. Holiday Pay 5,067 5,296
10. Overtime 5,000 5,000
11. COLA 10,879
12. Fringe Benefits 48,902 58,861 58, 786
13. 2% Turnover ( 5,500)
14. Office Supplies 6,300 6,800
15. Uniforms 1,300 ' ` 3, 120
16. Prisoner Meals 3,000 3,000
17. Other Operating Supplies 1,500 2,000
18. Teletype 4,500 4,500
19. Travel, Training, Conferences 2, 100 2,400
20. Maintenance - Office Equipment 3,000 3,000
21. Maintenance - Auto 3. 150 3,330
22. Maintenance - Communications 12, 100 12, 700
23. Printing, Binding 3,200 3,300
24. Copy Charges 2,400 2,400
25. Software 12,000 6,000
26. Subscriptions, Memberships 300 300
27. Disaster Planning 2,000 1,000
28. Capital Outlay:
29. Office Equipment 7,500
30. Communications Repeater 22,035
PUBLIC SAFETY/ADMINISTRATION TOTAL 362,928 397,665 389, 985
CITY OF APACHE JUNCTION
BUDGET WORK SESSION
MAY 1986
1986/87 1986/87 1986/87
1985/86 BUDGET CITY MANAGER CITY COUNCIL
BUDGET REQUEST RECOMMENDED RECOMMENDED
PUBLIC SAFETY/PATROL
1. Salaries:
2. Lieutenant (2) 62,814 69,266
3. Sergeant (5) 132,546 137,312
4. Detective (3) 73,875 74,782
5. Officer 331,630(16) 383,239( 18) 365,033( 17)
6. Evidence Technician 7,398(1/2) 16,527 8,264(1/2)
7. Holiday Pay 19,225 25,018 24,235
8. Overtime 15,000 10,000
9. COLA 27,556
10. Fringe Benefits 134,753 160,616 159,058
11. Uniforms 11,745 13,440 12,960
12. Photographic Supplies 2,500
13. Ammunition 2, 100 2, 100
14. Other Operating Supplies 2,000
15. Gas, Oil, Lubricants 39,000 ' 39,000 36,000
16. Tires, Tubes 4,200 4,400
17. Travel, Training, Conferences 3,675 3,850
18. Maintenance - Auto 23,000 25,000
19. Investigations 4,200 4,200
20. Capital Outlay:
21. Radios 3, 900
22. Motor Vehicles 56,000 66,250(5) 39,750(3)
23. Accessories 5,400 3,005
24. Motorcycles 14,840(2)
PUBLIC SAFETY/PATROL TOTAL 930,461 1,057,345 1,026, 111
CITY OF APACHE JUNCTION
BUDGET WORK SESSION
MAY 1986
1986/87 1986/87 1986/87
1985/86 BUDGET CITY MANAGER CITY COUNCIL
BUDGET REQUEST RECOMMENDED RECOMMENDED
PUBLIC SAFETY/ANIMAL CONTROL
1. Salaries:
2. Animal Control Officer (2) 36,420 38, 191
3. Clerk Receptionist 8,331(1/2) 10,986
4. Overtime 500
5. COLA 1, 987
6. Fringe Benefits 10,031 11,753 12,042
7. Feed, Disinfectant 3,900 4, 100
8. Gas, Oil Lubricants 1,800 1,800
9. Veterinary 1,300 1,300
10. Maintenance - Auto 3, 100 3, 100
11. Capital Outlay.
12. Equipment 1,700
13. Motor Vehicle 11,300
14. Kennel Spaces 4,000
PUBLIC SAFETY/ANIMAL CONTROL TOTAL 81,882 71,730 74,006
CITY OF APACHE JUNCTION
BUDGET WORK SESSION
MAY 1986
1986/87 1986/87 1986/87
1985/86 BUDGET CITY MANAGER CITY COUNCIL
BUDGET REQUEST RECOMMENDED RECOMMENDED
PUBLIC WORKS - ADMINISTRATION
1 . Salaries:
2. Director of Public Works 47,480 47,663
3. Secretary III 15,767 16,558
4. Administrative Assistant 28,808 -0-
5. COLA 2,569
6. Fringe Benefits 11 ,465 18,016 12,639
7. Office Supplies 1 ,748 2,400
8. Photographic Supplies 400 400
9. Gas, Oil, Lubricants 1 ,000 -0-
10. Tires, Tubes 250 -0-
11 . Travel, Training, Conferences 1 ,800 2,300
12. Maintenance - Office Equipment 1 ,246 1 ,500
13. Maintenance - Auto 2.50
14. Copy Charges 500 500
15. Filminq 900 , 900
16. Paper 200 200
17. Rentals - Software 945 945
18. Subscriptions, Memberships 150 450
19. Capital Outlay:
20. Office Equipment 1 ,000
21 . Room Dividers 550
22. Vertical Files 520
23. Bookcases 278
24. Desk 250 -0-
25. Chair 150 -0-
26. Radio 1 ,700 -0-
27. Vehicle 4,500 -0-
PUBLIC WORKS-ADMINISTRATION TOTAL 83,601 130,088 90,622
CITY OF APACHE JUNCTION
BUDGET WORK SESSION
MAY 1986
1986/87 1986/87 1986/87
1985/86 BUDGET CITY MANAGER CITY COUNCIL
BUDGET REQUEST RECOMMENDED RECOMMENDED
PUBLIC WORKS - ENGINEERING
1 . Salaries:
2. Senior Engineering Technician 24,106
3. Engineering/Drafting Technician 65,172(3) 84,915(4) 54,076 0-1.)
4. Secretary II 13,687 15,110
5. Secretary I 12,568 -0-
6. Clerk Typist 11 ,970
7. COLA 4,211
8. Fringe Benefits 16,780 29,150 23,634
9. Office Supplies 2,000 3,800 3,400
10. Small Tools, Equipment 500 1 ,500
11 . Chemicals 50 50
12. Photographic Supplies 1 ,000 1 ,000
13. Other Operating Supplies 650 4,000
14. Gas, Oil, Lubricants 1 ,500 2,400 2,000
15. Tires, Tubes 150 . 650
16. Other Maintenance Supplies 500 1 ,000
17. Engineering Services 18,000 25,000
18. Appraisal Services 8,000 -0-
19. Legal Services 16,000 -0-
20. Other Professional Services 30,000 73,900 -0-
21 . Travel, Training, Conferences 450 3,450
22. Maintenance - Office Equipment 800 1 ,200
23. Maintenance - Auto 1 ,000 1 ,950
24. Printing, Binding 500 3,500
25. Copy Charges 2,500 3,000
26. Filming 500 1 ,350
27. Paper 300 500
28. Subscriptions, Memberships 300 300
29. Other Services 3,000 2,700
30. Capital Outlay:
31 . Office Equipment 1 ,550 7,485 7,210
32. Traffic Counters 12,140
33. Motor Vehicle 4,500 -0-
34. Radio 5,100(3) 3,400(2)
35. Engineering-Other Equipment 3,530
PUBLIC WORKS-ENGINEERING TOTAL 157,889 354,154 215,937
CITY OF APACHE JUNCTION
BUDGET WORK SESSION
MAY 1986
1986/87 1986/87 1986/87
1985/86 BUDGET CITY MANAGER CITY COUNCIL
BUDGET REQUEST RECOMMENDED RECOMMENDED
PUBLIC WORKS-BUILDING
1 . Salaries:
2. Superintendent of Inspection 38,033 35,275
3. Plans Examiner 28,051 47,824(2)
4. Building Inspector 26,673 26,678
5. Deputy Zoning Administrator 23,480 24,659
6. Code Enforcement Officer 16,439
7. Secretary II 15,595 15,568
8. Clerk Receptionist 12,661 13,244
9. COLA 7,187
10. Fringe Benefits 27,231 37,286 38,251
11 . Office Supplies 578 750
12. Small Tools, Equipment 210 700
13. Uniforms 105
14. Educational Supplies 315 2,400
15. Photographic Supplies 420 , 800
16. Other Operating Supplies 210 300
17. Gas, Oil, Lubricants 1 ,575 2,200
18. Tires, Tubes 210 300
19. Travel, Training, Conferences 1 ,050 1 ,310
20. Maintenance - Office Equipment 630 1 ,200
21 . Maintenance - Auto 1 ,050 720
22. Printing, Binding 840 750
23. Copy Charges 210 100
24. Paper 210 250
25. Subscriptions, Memberships 263 405
26. Capital Outlay:
27. Remodel 2,700
28. Conference Room Furniture 600
29. Waiting Room Furniture 500
30. Electric Typewriter w/20K 920
31 . Full Functional Calculator 300
32. Office Furniture 1 ,050
PUBLIC WORKS-BUILDING TOTAL 179,600 235,228 243,380
CITY OF APACHE JUNCTION
BUDGET WORK SESSION
MAY 1986
1986/87 1986/87 1986/87
1985/86 BUDGET CITY MANAGER CITY COUNCIL
BUDGET REQUEST RECOMMENDED RECOMMENDED
PUBLIC WORKS - OPERATIONS
1 . Salaries:
2. Mechanic II 20,738 22,575
3. Mechanic I 19,827 58,884(3) 20,822(1 )
4. Mechanic's Helper 15,277 7,541 (1/2)
5. Laborer 27,622(2) 40,650(3)
6. Overtime 500
7. COLA 3,683
8. Fringe Benefits 16,671 36,804 25,679
9. Uniforms 2,066 4,000 2,967
10. Gas, Oil, Lubricants 1 ,300 2,000
11 . Materials to Maintain/Repair
Buildings 9,000 12,000
12. Training 250
13. Maintenance - Auto 750 1 ,000
14. Printing 200
15. Capital Outlay:
16. Equipment 1 ,130
17. Lawn Mower 200
18. Upright Vacuum 200
19. Utility Vacuum 150
20. Step Ladder 150
21 . Carpet Cleaning Machine 1 ,500
22. Used Pick-up 2,500
23. Desk, Chair, File 300
24. Equipment for Shop 48,375 -0-
PUBLIC WORKS-OPERATIONS TOTAL 99,104 247,515 144,867
eaMbn
CITY OF APACHE JUNCTION
BUDGET WORK SESSION
MAY 1986
1986/87 1986/87 1986/87
1985/86 BUDGET CITY MANAGER CITY COUNCIL
BUDGET REQUEST RECOMMENDED RECOMMENDED
PUBLIC WORKS - STREETS
1 . Salaries:
2. Operations Superintendent 33,843 35,541
3. Leadman 19,063 19,609 22,700
4. Equipment Operator II 40,656(2) 59,093(3) 42,251(2)
5. Equipment Operator I 51 ,547(3) 65,074(4) 33,881(3)
6. Laborer 80,241 (6) 133,971 (10)
7. Secretary/Data Entry Operator 13,981 14,144
8. Overtime 6,000 8,000
9. COLA 12,256
10. Fringe Benefits 66,199 102,688 95,964
11. Office Supplies 1 ,150 1 ,300
12. Small Tools, Equipment 1 ,000 1 ,000
13. Uniforms 4,875 6,950 6,120
14. Gas, 011, Lubricants 23,500 40,000
15. Materials to Maintain and
Repair Mach. , Equip. & Autos 30,000 40,000
16. Street Maintenance Materials 25,000 35,000
17. Other Maint. & Repair Supplies 20,000 28,000
18. Travel, Training, Conferences 955 1 ,000
19. Printing 150
20. Equipment Lease 17,297 17,600
21 . Debit Service - Principal 100,000 125,000
22. Debit Service - Interest 150,000 128,775
23. Subscriptions, Memberships 45 90
24. Special Contractual Services 28,520 20,520
25. Capital Outlay:
26. Office Equipment 500 500
27. Machinery 33,000 48,500 46,000
28. Motor Vehicles 36,000 336,500 174,500
29. Vehicle Accessories 14,000
30. Land Acquisition 777,500 20,000
31. Right-of-Way Acquisition 230,000 -0-
32. Building Construction 100,000
33. Contractual Construction-Streets 230,600 1 ,350,304 900,000
34. Street Maintenance 258,328 66,761
35. Traffic Signals 132,261 175,535 163,934
PUBLIC WORKS-STREETS TOTAL 1 ,146,233 4,174,672 2,328,958
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MEMORANDUM TO: HONORABLE MAYOR & COUNCIL MEMBERS
THROUGH:24w CITY MANAGER
FROM: /3 COMMUNITY SERVICES SUPERINTENDENT
SUBJECT: �" YOUTH ADVISORY BOARD
BUDGET RECOMMENDATION
At the May 22, meeting of the Youth Advisory Board a recommendation was
made that staff revise the original budget request to show more detail.
The revision is based on a recommendation that particular youth programs
be initiated during the upcoming fiscal year.
The two programs that were selected by the Youth Advisory Board are:
1. Youth Diversion Program
2. Youth Employment Program
The attached budget proposal will allow for these programs to be implemented
as recommended.
Also I have attached a copy of the results of the "Student Activity Interest
Survey" recently conducted through the Junior and Senior High Schools.
This survey was performed to assist the Youth Advisory Board in determining
the needs of Apache Junction Youth.
The Board has waited for these results prior to finalizing their budget
request.
Finally, I've attached a copy of the minutes from the May 22 meeting for
your information.
Please call should you have any questions or concerns.
1001 NORTH IDAHO • APACHE JUNCTION, ARIZONA 85220-0190 • TELEPHONE (602) 982-8002
YOUTH ADVISORY BOARD
BUDGET REQUEST
1. SALARIES:
YOUTH SERVICES COORDINATOR 14,577.00
SECRETARY I 12,568.00
FRINGE BENEFITS 7,169.00
COLA 1,086.00
SUB TOTAL 35,400.00
2. SUPPLIES:
OFFICES SUPPLIES 500.00
EDUCATIONAL SUPPLIES 1,000.00
GAS, OIL, LUBRICANTS 1,000.00
TRAVEL, TRAINING, CONFERENCES 500.00
MAINTENANCE - AUTOS 500.00
MAINTENANCE - OFFICE EQUIPMENT 500.00
PRINTING AND BINDING 1,000.00
COPY CHARGES 500.00
PAPER 100.00
OTHER PROFESSIONAL SERVICES 5,500.00
ADVERTISING 1,000.00
SUB TOTAL 12,100.00
3. CAPITAL:
OFFICE EQUIPMENT 2,500.00
MOTOR VEHICLE 5,000.00
COMPUTER 5,000.00
SUB TOTAL 12,500.00
YOUTH ADVISORY BOARD TOTAL = 60,000.00
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YOUTH ADVISORY BOARD
PROGRAM RECOMMENDATIONS
YOUTH DIVERSION PROGRAM
This program will be established to divert first time youth offenders
from the juvenile justice system.
The youth will be provided an option of avoiding a juvenile court record
for that first offense by participating in a community based program generally
consisting of community service volunteer work hours.
PROGRAM GOALS
1. To direct the juvenile first offenders toward more positive and
responsible behavior.
2. To avoid the negative connotations associated with referral to
juvenile court.
3. To intercept the juvenile offender at an early stage to avoid
the possibility of further progression to more serious offenses.
4. To provide professional counseling and other services to the youth
if required.
YOUTH EMPLOYMENT PROGRAM
This program will be established to create a year round community
sponsored referral service which gives Apache Junction youth the experience
of working for pay.
PROGRAM GOALS
1. To take registrations from all youth interested in employment.
2. To seek out appropriate jobs and create a job pool.
3. To list available jobs at a centralized location.
4. To refer youths seeking work to prospective employers in a con-
trolled fashion.
5. To provide job seeking, finding and holding training programs for
youths.
6. To provide follow up correspondence to rate youth performance.
7. To provide follow up counseling and training for youths who
fail to get placements.
1001 NORTH IDAHO • APACHE JUNCTION, ARIZONA 85220-0190 • TELEPHONE (602) 982-8002
SURVEY OF STUDENTS
ACTIVITY INTEREST
RESULTS
*968 SURVEYS COMPLETED*
2. DO YOU PARTICIPATE IN:
A. EXTRA CURRICULAR ACTIVITIES: YES 504 NO 442
B. PRIVATE ACTIVITIES: YES 422 NO 508
C. COMMUNITY ACTIVITIES: YES 420 NO 499
3. IF YOU REGULARLY PARTICIPATE IN EXTRA CURRICULAR, PRIVATE OR COMMUNITY
ACTIVITIES:
A. DO YOU PAY: YES 386 NO 397
B. WHEN DO YOU USUALLY PARTICIPATE:
WEEKENDS 414 SUMMER 463
C. WHERE DO YOU ATTEND THESE ACTIVITIES:
SCHOOL 252
WHEREVER OFFERED 146
PRIVATE 58
CHURCH 47
POOL 39
CITY FACILITIES 32
OUT OF TOWN 31
4. IF YOU PARTICIPATE IN ACTIVITIES PROVIDED BY THE COMMUNITY, WHICH ARE THEY:
BASEBALL/SOFTBALL 148 BOWLING 17
SWIMMING 135 DANCE 15
SPECIAL EVENTS 52 TRACK 13
SOCCER 42 GYMNASTICS 13
BASKETBALL 34 BIKING 11
RACKET SPORTS 32 ALL SPORTS 11
FOOTBALL 27 SUMMER RECREATION
VOLLEYBALL 19 PROGRAM 10
OTHERS: WRESTLING, HIKING, CAMPING, SHUNTING, KARATE, DRAMA, TRIPS, MUSIC
GOLF, WEIGHTS, EQUESTRIAN FACILITIES.
5. PLEASE INDICATE WHICH ACTIVITIES ARE NEEDED AND HOW OFTEN YOU WOULD USE
THEM.
ALWAYS SOMETIME NEVER
ATHLETIC PROGRAMS 329 428 128
OUTDOOR 257 529 115
CREATIVE ARTS 196 364 325
YOUTH FACILITIES 209 362 295
COMMERCIAL 565 285 55
6. USING THE SPACES BELOW PLEASE INDICATE WHICH SPECIFIC ACTIVITIES YOU WOULD
LIKE TO SEE OFFERED.
ATHLETICS
SWIMMING 138 RACKET SPORTS 53
BASEBALL/SOFTBALL 130 SOCCER 50
FOOTBALL 87 VOLLEYBALL 39
BASKETBALL 69 GYMNASTICS 34
TRACK 57 WEIGHTLIFTING 27
OUTDOOR
HIKING 200 HUNTING 41
CAMPING 196 FISHING 25
HORSEBACK RIDING 41
OTHERS: FIELD TRIPS, SUMMER CAMPS, WATER SPORTS, ETC. . .
CREATIVE ARTS
MUSIC 115 DRAMA 111
ARTS/CRAFTS 112 DANCE 42
OTHERS: WOODWORKING, HOME ECONOMICS, MODELING, PHOTOGRAPHY, ETC. . .
YOUTH FACILITIES
YMCA - BOYS/GIRLS CLUB 173 TEEN CENTER/NITE CLUB 43
OTHERS: SWIMMING POOL, ARCADE, SPORTS FACILITIES, PARKS, ETC. . .
COMMERCIAL
MOVIE THEATRE 227 SKATING RINK 125
OTHERS: MINI GOLF, BOWLING, WATER PARK, MALL, CONCERTS, ETC. . .
7. DO YOU FEEL THER ARE ADEQUATE EMPLOYMENT OPPORTUNITIES FOR A.J. YOUTH?
YES 328 NO 593
8. ARE YOU INTERESTED IN:
A. SUMMER EMPLOYMENT? YES 750 NO 175
B. AFTER SCHOOL/WEEKEND EMPLOYMENT? YES 663 NO 239
9. DO YOU FEEL THERE IS A NEED FOR ADDITIONAL YOUTH COUNSELING SERVICES'?
YES 326 NO 568
TYPES:
FAMILY 177 TEEN PROBLEMS 75
SUBSTANCE ABUSE 144 EDUCATION/CAREER 43
OTHERS: RELIGIOUS, SEX, ETC. . .
ADDITIONAL COMMENTS
MORE ACTIVITIES ARE NEEDED: 83
MORE FACILITIES ARE NEEDED: 45
MORE JOBS ARE NEEDED: 20
_ -
ORN
CITY OF APACHE JUNCTION
YOUTH ADVISORY BOARD
1001 North Idaho Road
Apache Junction, Arizona 85219
REGULAR MEETING
May 22, 1986
A regular meeting of the Apache Junction Youth Advisory Board was
held on May 22, 1986 at 7.00 P.M. at the Apache Junction City Hall pursuant
to notice as prescribed by law
PRESENT ABSENT
Deanene Weber Chairman Tony Lorenzo (Excused)
Brian Harrington Vice Chairman Meribeth Baker (Excused)
Susan Pittman Secretary Sheri Greves (Excused)
Norma Lebario Jason Hutchens
Betty Helowicz Terry Lopez
Richard Rundhaug Sheryl Martinez
Becky Winkle Chrissy Smith
Max Ragsdale David Umlah
Elizabeth Henry
Dennis Hultman
Paula Jager
Sophia Gargrave
STAFF PRESENT. Jeff Bell, Community Services Superintendent
Mary March, Secretary
CALL TO ORDER. Chairman Weber called the meeting to order
at 7.07 P.M.
PLEDGE OF ALLEGIANCE' Mrs Weber led the Board in the Pledge of
Allegiance
ACCEPTANCE OF AGENDA' Betty Helowicz made a motion to accept the
Agenda as presented Becky Winkle seconded
the motion which passed unanimously.
ACCEPTANCE OF MINUTES Becky Winkle made a motion to accept the minutes
of May 8, 1986, regular meeting as presented
Max Ragsdale seconded this motion which passed
unanimously
OLD BUSINESS
A NEEDS ASSESSMENT SURVEY Mr. Bell distributed and reviewed the results
of the students activity interest survey recently
conducted at the Apache Juntion Junior High School
and High School. A total of 968 surveys were
completed.
Mr Bell commented that based on his opinion
and after review of the surveys it appeared the
biggest needs of our area youth are employment
opportunities and leisure time activities The
{ other area which received a high response in the
survey was the need for more commercial type
recreational facilities
Chairman Weber inquired of Mr. Bell, his opinion
on how successful a jobs program would be in this
area.
In reply, Mr Bell stated that a few years ago
the Community Services Department initiated a
small scale employment program and was quite
successful in placing youth with home owners to
perform domestic work Although the program showed
some promise it died due to lack of available staff
time and higher priorities
Chairman Weber expressed her concern about what-
ever project or program that is decided on to
recommend to the City Council it needs to have
i
41111111111111
r,
• y Y A B
REGULAR MEETING
MAY 22, 1986
PAGE 2
a high success rate.
Norma Lebario stated that no matter what program
is selected a Youth Service Coordinator position
would be needed to implement the program.
B FY 86/87 BUDGET RECOMMENDATION• Jeff Bell stated that a more defined budget
recommendation will need to be prepared on the
selected projects The current budget recommend-
ation of $60,000 includes a coordinator and
miscellaneous supplies and equipment required in
the start up of an office All other funds
requested are lumped together unther one line
item for a project.
The current budget was submitted with the under-
standing that our survey results would be com-
piled prior to Council discussion, allowing us
the opportunity to clarify our request.
Norma Lebario and Susan Pittman stated that the
East Valley Boys/Girls Club are already interested
in locating in this area based on comments from
Councilman Jimenez at the last meeting There-
fore they would be in favor of recommending another
project
Mr Bell informed the board that there is interest
from the Boys/Girls Club but this Community would
have to provide some incentive, primarily financial
backing
Jeff Bell suggested as an example the idea of a
recommendation being the implementation of a jobs
program, further communications with youth and
implementation of youth activities and an effort
to solicit commercial recreational facilities into
the community This is the type of recommendation
needed in order to prepare a detailed budget
request.
General discussion followed on the availability of
recreational activities currently offered and that
they appeared to be adequate
Chairman Weber, relayed to the Board that Council
man Jimenez had contacted her and asked her to
mention the idea of a Diversion Program, as this
is the easiest to initiate and sell to the Council
Mrs Weber, due to the fact that the Board didn't
really understand what a diversion program was,
informed the Board that it is a First Time
Offenders Program where instead of going to trial
they would do Community Service work and have
counseling in some cases Lake Havasu has
$6,000.00 budgeted for counseling in their diversior
program Statistics from Pinal County on Juvenile
Offenders in the Apache Junction Area for 1984 were
74 youths ranging from 9-17 years of age for 144
offenses with the highest offense in shoplifting/
theft. By law a Diversion Program can not handle
sexual crimes or manslaughter and can not divert
drug or substance abuse cases
Norma Lebario made a motion for Jeff Bell to
recommend for the Youth Advisory Board Budget
a Youth Service Coordinator to implement a
Diversion Program and Job Program and contact/
investigate into the East Valley Boys/Girls Club
Sophia Gargrave seconded this motion which passed
unanimously
OIN
•
i Y'A B
REGULAR MEETING
MAY 22,1986
PAGE 3
NEW BUSINESS.
A. REQUEST FOR UPCOMING AGENDA
ITEMS' F/Y 86/87 Budget Recommendation
B. ESTABLISH NEXT MEETING DATE' Next meeting date was scheduled for June 12, 1986
Possibly only need to meet once a month during the
summer months
BOARD DISCUSSION• NONE
PUBLIC COMMENT. NONE
ADJOURNMENT Elizabeth Henry made a motion to adjourn and
Becky Winkle seconded this motion which passed
unanimously
APPROVED*
CHAIRMAN
SECRETARY
J
CI'1 f OF APACHE JUNC (ION
ESTIMATED REVENUE
FISCAL YEAR 1986- 1987
TOTAL $ 7,443,009
STATE & COUNTY
SHARED REVENUES
1,694,505 CITY SALES TAX 11%
22% 2 ,700,000
360
HIGHWAY USERS &
L T.A.F. REVENUE
1 ,290,894
17%
a
j'�/J CASH CARRYOVER
886,500
/ 12%
a
_GRANTS 300 ,000 4%
-CHARGES FOR SERVICES 271,300 4%
-FINES & PENALTIES 210,000 3%
-INTEREST & DONATIONS 60,000 1%
—FEDERAL REVENUE SHARING 29,110 1%
CI'► 1 OF APACHE JUNG i ION
ESTIMATED EXPENDITURES
FISCAL YEAR 1986- 1987
TOTAL S 7,443,009
PUBLIC SAFETY
1,490,102
20%
PUBLIC WORKS
3,023,764
40%
NON-DEPARTMENTAL
902 ,337
12%
g�P�Ipl1
g�G
MAYOR & COUNCIL 21,903 1%
YOUTH ADVISORY 60,000 1%
ECONOMIC DEVELOPMENT 82,135 1%
CITY MANAGER 105,710 1%
MAGISTRATE COURT 126,723 2%
FINANCE 179,583 2%
-CITY CLERK 198,880 3%
. LIBRARY 199,845 3%
-PLANNING 209,976 3%
-GRANTS 300,000 4%
Apa Junction Area Community Founda—on, Inc.
ANNUAL REPORT, FY 1985-86*
1. Administration and Office Operation (22% of staff -time).
In addition to locating and establishing a new office (= 111 hrs. or 8% of staff
time), developed Personnel Rules and Regulations, job performance rating forms,and
new by-laws; arranged audit of books from the Foundation's inception through 6/30/85;
updated Foundation membership lists; instituted new bookkeeping system; and prepared
seven grant proposals for Foundation funding.
2. Developing Existing and New Human Service Agencies (33% of staff time).
a. Obtained sublease of 10 acres of BLM land from the City of Apache Junction on
which to build a central office complex for all Apache Junction area human ser-
vice agencies. Currently working specifically with the Apache Junction Associ-
ation for Retarded Citizens to obtain the funding necessary for being the first
agency to have facilities constructed on the property.
b. Served as a resource, convenor, negotiator and advocate for Epicenter in obtain-
ing additional behavioral health funding (from BHACA).
c. Arranged for East Valley Catholic Social Services to request VISTA volunteers
from the state ACTION office, most of whom will be assigned to work in the
Apache Junction area.
d. Served on the Title XX Allocations Committee which was formed to recommend ways
to allocate to area human service agencies the Title XX funding losses due to
Gramm-Rudman.
e. Initiated the processing of funding requests to the City of Apache Junction
from the Phoenix Shelter for the Homeless and the Phoenix Center Against Sexual
Assault.
f. Assisted new Apache Junction Gerontology Research Foundation in preparing a
proposal for funding and in obtaining information re: national foundation and
corporate funding resources for the proposal.
3. Community Education/Information and Referral (11% of staff time).
a. Coordinated two publications in a local newspaper "capsule" views of all Apache
Junction human service agencies (to be updated and repeated every 3 months).
b. Gave "talks" about the Foundation at meeting of the Apache Junction Reach Out
Food Bank, Republican Women's Club, Rotary Club, Kiwanis Club, and the Apache
Junction Interagency Network.
c. Revised and updated the Foundation's pamphlet which summarizes functions, ser-
vices and accomplishments.
d. Presented two summary reports of Foundation progress at City Council meetings,
and mailed reports to all other funding sources and to all Foundation members.
e. Presented report at the Arizona Public Health Association's annual meeting in
regard to results of the 1983-85 two year State-funded school health demon-
stration project conducted in Apache Junction. The Foundation served as fiscal
agent for the project, which was chosen as the Arizona School Boards Associa-
tion's Golden Bell Award as the state's most outstanding curriculum project for
junior high school grades during 1983-85.
f. Provided a variety of health and social service-related information and refer-
rals via walk-ins at the office and telephone calls.
4. Development and Maintenance of a Community Needs/Resources Data System (9% of staff tim(
a. Summarized into one list all four of the "needs surveys" conducted in Apache
Junction by various groups during the past two years, and prioritized the final
list.
*This year's annual report covers activities for 9 months only, i.e. from the opening of
the Foundation's office August 1, 1985 through April 30, 1986.
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b. Summarized basic demographic information about Apache Junction obtained by four
other area agencies.
c. Began currently available summary of information regarding all resources for
human service needs in Apache Junction. tesources include: funding, supplies,
equipment, expertise and services.
5. Consultation and Technical Assistance (10% of staff time).
a. Provided consultation and assistance to Epicenter in efforts to obtain more be-
havioral health funding, and regarding special tax problems related to Epicen-
ter's first year of operation (under the aegis of the Foundation). Also, ser-
ved as a conduit for $8,000 allocated to Epicenter by the City of Apache Junc-
tion to help promote special mental health services for local children and the
elderly.
b. Developed an instrument for evaluating human service agency services, effective-
ness, and program accountability. Primarily this will be used (as requested)
with local agencies which apply for funding assistance to Pinal County United
Way and the City of Apache Junction.
c. Assisted three local human service agencies in their efforts to apply for United
Way funding during FY 1987-88.
d. Provided recommendations for school mass disaster plans, as part of the City of
Apache Junction's efforts to develop a city-wide disaster plan.
e. Assisted a state P.T.A. officer with plans to publicize a local "Child Safety
Conference".
f. Served on a Steering Committee with three other social service agencies to de-
velop a demonstration project for Apache Junction and Casa Grande. The project
is focused on recruiting and training community volunteers to provide home
health care to low-income elderly persons in the two communities.
g. Participated in initial meetings of the Apache Junction Youth Advisory Committee,
comprised of volunteer adults and representatives of Apache Junction Junior High
and High school.
6. Interagency Cooperation and Coordination (7% of staff time).
a. Served on "Problems of Children and Youth" task force of the Pinal County Inter-
agency Council. Current projects relate to promotion of school projects to
prevent child abuse, child suicides, and teenage pregnancies.
b. At the request of the Mesa Community Council, served as a resource for recruit-
ment of Apache Junction representatives to the East Valley Legislative Committee
on Aging.
c. Continue to promote and participate in the Apache Junction Interagency Network,
a group of about 70-75 representatives of area health and social service agencies
which meets monthly to exchange information on their current services and programs.
d. Currently assisting Epicenter's efforts to increase and better coordinate Against
Abuse agency's services to Apache Junction, in cooperation with the City Police
Department. Against Abuse is headquartered in Casa Grande.
e. Began a series of meetings with representatives of local churches, civic clubs
and fraternal organizations to explore new and/or better coordinated ways of
providing assistance to the poor and needy in the Apache Junction area.
TOTAL HOURS WORKED FROM 8/1/85 THROUGH 4/30/86 = 1,:371 (includes 686.5 hours of
unreimbursable overtime hours, in addition to the 684.5 contracted hours involved
under 60% employment time and salary)
TOTAL MILEAGE = 2,434.6 miles