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Home My WebLink About1986 06.11 City Council Special Agenda (CACHE 2 • • gR/ZpNP p�it o ac�ie unction � SPECIAL MEETING OF THE APACHE JUNCTION CITY COUNCIL CITY COUNCIL CHAMBERS CITY HALL COMPLEX 1001 N. IDAHO ROAD, APACHE JUNCTION, AZ WEDNESDAY, JUNE 11 , 1986 , 7 : 00 P.M. AGENDA 1 . Call to Order 2 . Roll Call 3 . Resolution No. 86-21 , Tentative Budget Adoption Discussion on budget for Fiscal Year 1986-87 4 . Special Meeting for Final Budget Adoption , June 26 , 1986 , 6 : 00 P.M. , City Council Chambers 5 . Adjournment Copies of this agenda and additional information regarding any of the items listed above may be obtained from the City Clerk' s office , 1001 N. Idaho Road, Apache Junction , AZ , Monday through Friday, 8: 00 a.m. to 5 : 00 p.m. , excluding holidays . Dated this 10th day of June , 1986 . 1001 NORTH IDAHO • APACHE JUNCTION, ARIZONA 85219 • TELEPHONE (602) 982-8002 Amk . ' ‘ . , ,tifrca 1 ,, • "fir ,) , /. / - fi if' r:Pott ROLL CALL ROLL CALL ! PRESENT � • ABSENT j r W.S. -. ( MAYOR `HILL VICE—MAYOR BAKKEDAHL / COUNCILMAN JIMENEL COUNC I LwoMAN TAYLOR ? _ COUNCILWOMAN GARDNER / , / COUNC I LMAN BAlAg COUNCILMAN EIDSON TOTAL 15 1 ,, _2/ STAFF PRESENT W.S. CITY MANAGER MICHAEL J. MCNULTY CITY CLERK Kathy Connelly I FINANCE CONTROLLER Keith Lewis rO r C DIRECTOR OF PLANNING Chuck Newcomer DIRECTOR OF PUBLIC SAFETY Bill McDaniel / 4Q—i`� DIRECTOR OF PUBLIC WORKS Rich Broman CITY ATTORNEY Mr. Alexander/Mr. Hirsch ECONOMIC DEVELOPMENT SPECIALIST John Schoeph / SUPERINTENDENT OF COMMUNITY SERVICES Jeff Bell ✓ DIRECTOR OF LIBRARY Pam Loui ROLL CALL VOTE SHEET NOTES kafie/-- ak - y *C-#49-6 Ar0r) ,Ar; 060 37 7,50 ie49127 S /, e%GG ITEM # 3 MEETING OF //'/ MOTION BY: SECONDED BY: 472/Q4-G YES NO ABSTAINED COUNCILWOMAN GARDNER COUNCILMAN JIMENEZ v COUNCILWOMAN TAYLOR ^H-CE MA'FQR BAMFENcHL COUNCILMAN EIDSON MAYOR HILL UNANIIOUS , IN FAVOR OPPOSED ABSTAINED TOTAL L CALL VOTE SHEET NOTES 1 ip" -- 4 iiii 10 7t, : i Pi/ ;49: (....._ I v, (Y°11/' tiLli)16) ITEM # MEETING OF 0 // MOTION BY: SECONDED BY407.______ YES NO ABSTAINED COUNCILMAN JIMENEZ (/ . COUNCILWOMAN TAYLOR C6t1#CFLP4AP1 $A4_„O V ' COUNCILMAN EIDSON COUNCILWOMAN GARDNER MAYOR HILL UNANI"IOUS , IN FAVOR OPPOSED ABSTAINED TOTAL 3 ROLL CALL VOTE SHEET NOTES 1 / ITEM # MEETING OF `' MOTION BY: r SECONDED BY: __titt YES NO ABSTAINED COUNCILMAN EIDSON l� COUNCILWOMAN GARDNER (� COUNCILMAN JIMENEZ V COUNCILWOMAN TAYLOR COUNCILMAN BALJO VICE MAYOR BAKKEDAHL MAYOR HILL V/ UNANI"^OUS IN FAVOR OPPOSED ABSTAINED TOTAL ROLL CALL VOTE SHEET NOTES "3 fvoYSki ( - ITEM # MEETING OF MOT I ON BY: SECONDED BY: YES NO ABSTAINED VICE MAYOR BAKKEDAHL COUNCILMAN EIDSON Asek COUNCILWOMAN GARDNER COUNCILMAN JIMENEZ COUNCILWOMAN TAYLOR COUNCILMAN BALJO MAYOR HILL UNANIMOUS IN FAVOR OPPOSED ABSTAINED TOTAL i m. . ON 'IN w■ i RESOLUTION NO 86-21 A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, FOR THE ADOPTION OF THE TENTATIVE BUDGET FOR THE CITY OF APACHE JUNCTION, ARIZONA, FOR THE FISCAL YEAR 1986-87, HEREWITH SETTING FORTH THE TENTATIVE ESTIMATES OF THE MONIES NECESSARY FOR THE PUBLIC EXPENSES OF THE CITY OF APACHE JUNCTION, ARIZONA, FOR THE FISCAL YEAR 1986-87, AND GIVING NOTICE OF THE TIME AND PLACE FOR HEARING TAXPAYERS FOR THE ADOPTION OF THE FINAL BUDGET. BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, AS FOLLOWS SECTION I In accordance with the provisions of the laws of the State of Arizona, the statements and schedules herein contained are hereby adopted for the purpose as hereinafter set forth as the Tentative Budget of the City of Apache Junction, Arizona, for the Fiscal Year 1986-87. SECTION II That the City Clerk be and hereby is authorized and directed to publish, in the manner prescribed by law, the estimates of expenditures as hereinafter set forth toghther with a notice that the City Council will meet for the final hearing of taxpayers and for the final adoption of the Fiscal Year 1986-87 Annual Budget for the City of Apache Junction, Arizona, on the 26th day of June, 1986, at 6 00 p m , in the City Council Chambers, 1001 N Idaho Road, Apache Junction, Arizona, 85219 SECTION III E Money from any fund may be used for any of these appropriations, except money specifically restricted by state law or by city ordinance or city resolution. The transfer of any sums within any specific appropriation may be made upon the approval of the city manager SECTION IV The statements and schedules of the Tentative Budget are herein- after set forth in Exhibits A through D. PASSED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, THIS DAY OF , 1986. NORMAN S. HILL Mayor ATTEST KATHLEEN CONNELLY City Clerk f_ APPROVED AS TO FORM DAVID F. ALEXANDER City Attorney PAC HE✓G .W U t , O Y 1 gRiZox `,., cOity o' &./yache unction June 10, 1986 MEMORANDUM TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS , .. .....:ize THROUGH• MICHAEL J. McNULTY, CITY MANAGER FROM: KEITH LEWIS, CONTROLLER SUBJECT: 1986-87 BUDGET CHANGES The following is a list of recommended changes to the 1986-87 budget by Council members at the budget work sessions held on May 21 and 28, 1986: Additions: Land Lease $ 4,000 CAAG 1,145 Salary Study 15,000 Additional Legal Fees 50,000 Automobiles for Police Department 39,750 Administrative Assistant to the City Manager starting October 1, 1986 27,265 Total Additions $137,160 Due to some changes with Federal Revenue Sharing funds by the Federal government, we will be receiving an additional $15,000 during the 1986-87 budget year. The cost of a new word processing system would be $25,938 and we therefore request that the $15,000 be added to the $10,000 we have set aside for word processing. This in no way would affect our General Fund contingency. After revising the estimated revenues and before any of the added items are considered, the Contingency balance is $188,160. MJMc•KL:mas 1001 NORTH IDAHO • APACHE JUNCTION,ARIZONA 85220-0190 • TELEPHONE(602)982-8002 City/Town of City of Apache Junction SUMMARY SCHEDULE OF ESTIMATED EXPENDITURES AND REVENUES Fiscal Year 1986-87 A R S §42-302.D Part I PART II PART III UNRESERVED ESTIMATED ADOPTED ESTIMATED ADOPTED BALANCE AT NONPROPERTY ESTIMATED BUDGET EXPENDITURES BUDGET 7-1-86 TAX TRANSFERS VOLUNTARY PROPERTY TAX ) 1985-86 1985-86 1986-87 COLLECTIONS IN OUT CONTRIBUTIONS COLLECTIONS Total Budget Excluding Primary Debt Service and 6,512,918 5,760,703 7,493,832 916,185 6,577,647 Special Assessment Funds n Less Amounts Reserved/ Designated for Capital Acquisitions in ////////////// ,+ Future Years 2. D Subtotal Z n 6,512,918 5,760,703 7,493,832 916,185 6,577,647 I m Special Secondary E. co Z Assessment Funds 0 n 0 -4 0 Debt Service Fund --'i Z Less. Amounts /////////////// DebigServd eor Debt Service in Future Years Subtotal TOTAL 6,512,918 5,760,703 7,493,832 916,815 6,577,647 . SCHEDULE A r" ANNUAL BUDGET CITY OF APACHE JUNCTION SUMMARY OF ESTIMATED AND ACTUAL AMOUNTS TO SUPPORT BUDGETARY ESTIMATES FISCAL YEAR 1986-87 A . R. S. 42-302 1. PREVIOUS BUDGETED FISCAL YEAR A. Expenditure Limitation (EEC or Voter-Approved) 6,512,918 B. Estimated Amount of Exclusions -0- C. Total Estimated Expenditures 6,512, 918 2. CURRENT BUDGETED FISCAL YEAR A. Expenditure Limitation (EEC or Voter-Approved) 7,493,832 B. Estimated Amount of Exclusions -0- C. Total Estimated Expenditures 7,493,832 3. PROPERTY TAX - PREVIOUS BUDGETED FISCAL YEAR A. Amount Levied Primary Property Taxes Secondary Property Taxes Total Property Taxes Levied N/A B. Amount Collected to Date Primary Property Taxes Secondary Property Taxes Total Property Taxes Collected N/A C. Property Tax Rates Primary Property Tax Rate N/A Secondary Property Tax Rate N/A SCHEDULE B ( 1 of 2) CITY OF APACHE)UNCTION A . Ask ANNUAL BUDGET • CITY OF APACHE JUNCTION SUMMARY OF ESTIMATED AND ACTUAL AMOUNTS TO SUPPORT BUDGETARY ESTIMATES FISCAL YEAR 1986-87 A . R. S. 42-302 4. PROPERTY TAX - CURRENT BUDGETED FISCAL YEAR A. Maximum Allowable Primary Property Tax Levy Pursuant to A.R.S. 42-301 -- Estimated Amount N/A B. Amount to be Levied (Estimate) Primary Property Taxes Secondary Property Taxes Total Property Taxes Levied N/A C. Property Tax Rates (Estimate) Primary Property Tax Rate N/A Secondary Property Tax Rate N/A 5. Amount received from primary property taxes in the previous budgeted fiscal year in excess of the maximum allowable amount of the primary property tax levy. (A.R.S. 42-301) N/A SCHEDULE B (2 of 2) CITY OF APACHE JUNCTION 4011 ANNUAL BUDGET • CITY OF APACHE JUNCTION SUMMARY BY SOURCE OF • NON-PROPERTY TAX COLLECTIONS FISCAL YEAR 1986-87 A . R. S. 42-302. 0 1985-86 Revenues 1986-87 Original Revised Estimated Source of Revenue Estimates Estimates Revenues Federal Government: Federal Revenue Sharing 132,836 90,336 43,315 Grants 150,000 114,672 150,000 Total 282,836 205,008 193,315 State Government: State Sales Tax 586,425 594,000 764,914 State Revenue Sharing 528,680 528,680 736,524 Highway Users Revenue Tax 758,449 877,000 1, 155,024 Local Transportation Assistance Fund 111,336 125,000 135,870 Grants 150,000 116,328 150,000 Total 2, 134,890 2,241,008 2, 942,332 County Government: Auto Lieu Tax 127,000 175,000 200,000 Total 127,000 175,000 200,000 City Government. City Sales Tax 1,575,000 1,600,000 2,700,000 Park 'N Swap Tax 28,000 26,000 26,000 Business Licenses 48,500 46,000 47,000 Building Inspection Fees 121,000 108,000 116,000 Animal Control Fees 8,000 8,200 9,000 Fines and Forfeits 160,000 195,000 210,000 SCHEDULE C ( 1 of 2) CITY OF APACHE JUNCTION A p ANNUAL BUDGET CITY OF APACHE JUNCTION SUMMARY BY SOURCE OF NON-PROPERTY TAX COLLECTIONS FISCAL YEAR 1986-87 A . R. S. 42-302. 0 1985-86 Revenues 1986-87 Original Revised Estimated Source of Revenue Estimates Estimates Revenues Planning Fees 20,000 18, 100 18,200 Engineering Fees 6,000 4,700 5,000 Recreation Fees 25,000 28,500 33,000 Library Fees 1,400 1,400 1,400 Rental Income 600 600 600 Miscellaneous Sales 5,000 5,500 6,000 Total 1,998,500 2,042,000 3, 172,200 Miscellaneous: Interest 100,000 92,000 50,000 Donations 10,000 2,200 10,700 Miscellaneous 8,600 8, 976 9, 100 Total 118,600 103, 176 69,800 Total Non-Property Tax Collections 4,661,826 4, 766, 192 6,577,647 Unreserved Balance• General Fund 1,600,000 1,578,598 628,000 Highway User Fund 103,892 218,224 100,000 Swimming Pool Fund 2,200 1,401 1,500 Federal Reserve Sharing Fund 20,000 39,538 1,685 Local Transportation Assistance Fund 125,000 139, 118 185,000 Library 475 Total 1,851,092 1,977,354 916, 185 TOTAL 6,512,918 6,743,546 7,493,832 SCHEDULE C (2 of 2) CITY OF APACHE JUNCTION ANNUAL BUDGET CITY OF APACHE JUNCTION it SUMMARY OF EXPENDITURES BY EACH DEPARTMENT/PROGRAM AND FUND ///1:// FISCAL YEAR 1986-87 A.R.S. 42-302.B. 1 and 8.2 ADOPTED ESTIMATED ADOPTED BUDGET CONTINGENCY EXPENDITURES BUDGET DEPARTMENT/PROGRAM 1985-86 ADJUSTMENTS 1985-86 1986-87 Mayor and Council 21,658 21,400 21,903 City Manager 100,287 93,433 105,710 City Clerk 160,225 160,225 198,880 Finance 171, 119 165,577 179,583 Non-Departmental 1,691,833 1,583,440 717, 145 Planning and Community Development 229,768 213,306 237,976 Economic Development 73, 733 65,656 82, 135 Community Services 333,907 282,495 602,051 Library 113, 111 97,047 199,845 Magistrate Court 96,014 94,464 126,723 Public Safety 1,263,436 1,224,727 1,470, 102 Public Works 1,662,747 1,400, 963 3,023,764 Federal Revenue Sharing General Government 35,480 22,606 10,000 Public Safety 111,835 108,601 20,000 Public Works 3,680 1,448 -0- Contingency 1,841 15,000 Contingencies: General Fund 142,244 183,015 Grants-In-Trust 300,000 225,315 300,000 Total Departments/Programs 6,512, 918 5, 760, 703 7,493,832 FUNDS General 4,949,205 4,439,254 5,550, 938 Special Revenue: Highway Users 862,341 862,341 1,265,024 Swimming Pool 2,200 -0- 2,000 Grants-In-Trust 300,000 225,315 300,000 Federal Revenue Sharing 152,836 132,655 45,000 Local Transportation Assistance 236,336 101, 138 320,870 Library 10,000 -0- 10,000 Total Funds 6,512,918 5,760,703 7,493,832 SCHEDULE D CITY OF APACHE JUNCTION ITEM NO. 3 I MOVE THAT RESOLUTION NO. 86-21 , A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, FOR THE ADOPTION OF THE TENTATIVE BUDGET FOR THE CITY OF APACHE JUNCTION, ARIZONA, FOR THE FISCAL YEAR 1986-87, HEREWITH SETTING FORTH THE TENTATIVE ESTIMATES OF THE MONIES NECESSARY FOR THE PUBLIC EXPENSES OF THE CITY OF APACHE JUNCTION, ARIZONA, FOR THE FISCAL YEAR 1986-87, AND GIVING NOTICE OF THE TIME AND PLACE FOR HEARING TAXPAYERS FOR THE ADOPTION OF THE FINAL BUDGET, BE APPROVED AND ADOPTED. Option B: WITH THE FOLLOWING AMENDMENTS: ITEM NO. 4 I MOVE THAT A SPECIAL MEETING BE HELD ON JUNE 26, 1986, AT 6:00 P.M. , IN THE CITY COUNCIL CHAMBERS, FOR THE PURPOSE OF FINAL BUDGET ADOPTION. ITEM NO. 5 I MOVE THAT THE MEETING BE ADJOURNED AT P.M.