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HomeMy WebLinkAbout1986 07.23 City Council Special Agenda r Aml .01k . pyACHF✓G O tin. U , 6 � -, 00 z '1P/z0N1X amity o f C rache cOunction SPECIAL MEETING OF THE APACHE JUNCTION CITY COUNCIL CITY COUNCIL CHAMBERS CITY HALL COMPLEX 1001 N. IDAHO ROAD, APACHE JUNCTION, AZ WEDNESDAY, JULY 23, 1986 6:30 P.M. AGENDA 1 . Call to order 2. Roll Call 3. Proposed Resolution No. 86-28, Revised Community Needs, 1985 CDBG Planning Grant. 4. Proposed Resolution No. 86-29, Committing Local Funds as Leverage, 1985 CDBG Planning Grant. 5. Adjournment Copies of this agenda and additional information regarding any of the items listed above may be obtained from the City Clerk' s office, 1001 N. Idaho Rd. , Aapche Junction, AZ, Monday through Friday, 8.00 a.m. to 5:00 p.m. , excluding holidays. Dated this 22nd day of July, 1986. Kathleen Connelly City Clerk 1001 NORTH IDAHO • APACHE JUNCTION, ARIZONA 85220-0190 • TELEPHONE (602) 982-8002 NARRATIVE 1. PROJECT DESCRIPTION This project will evaluate existing housing (using available data and visual surveys) , determine housing needs of the community, evaluate possible funding sources or incentives, and formulate a realistic plan of action, including both short and long term goals. History Housing is one of the most important issues in the City of Apache Junction. Information regarding this issue is scattered or non-existent. While market and research firms have done extensive research in the East Valley, Apache Junction has all but been ignored. Apache Junction is a relatively new community, incorporated in November, 1978. Much of the land was obtained in the 1950's from the Bureau of Land Management under Homestead Acts. The land was usually either 22 or 5 acre sites. Pinal County did not require improvements such as streets, retention, fire hydrants or street lights. Additionally, Pinal County had not adopted a building code, so much of the housing constructed prior to 1978 was not constructed to "code" nor does it comply today. Locating substandard housing and neighborhoods in Apache Junction has been difficult for a number of reasons. 1. Apache Junction has no definitive downtown where older housing historically is located. 2. Block group delineation has split up the low/moderate group so effectively that of the seven Block Groups, five have between 40-50% low/moderate income. Overall low/moderate population average for the community is 55. 17%. 3. There is a strong indication of substandard housing from the 1980 Population Census, but locational information is far too general to pinpoint those needing assistance. 4. Lack of an information base to use and update. Redevelopment rehabilitation, extension of public and private services, selection and dt.elopment of property for new housing and use of available housing funds are dependent on reliable housing information. -1- CDBG Form 12 PL #1 ,011 Ask 2. CLARITY OF THE PLAN a. City Efforts To Date To date, the City has initiated the project by producing an existing land use map. This map shows the type of housing on a given property. This map does not show condition of housing An inventory has been completed of mobile home parks noting location and approximate number of spaces. Again, this inventory did not include condition of housing or facilities. A general plan update is expected to be completed in September, 1986. A new goal addressed is to "Encourage the preservation and rehabilitation of the existing house stock" with objectives in- cluding neighborhood revitalization, extension of public facilities , historical preservation, rehabilitation, and removal of dilapidated structures where necessary. Two new programs being organized and sponsored by the Apache Junction Chamber of Commerce are a "downtown" redevelopment/beautification program and a community beautification organization. Both of these programs are at the earliest stages of development but indicate the support of the community for redevelopment and rehabilitation. After the completion of the proposed study, additional community efforts will be made or encouraged as identified by the study. b. Agencies Involved In Plan The City of Apache Junction Planning staff has organized and will implement the study. The following agencies will be contacted either for data, input or review: Outside Sources Internal Sources 1980 Population Census Operations Department Pinal County Assessor Economic Development Department Private water companies Building Department Pinal County Housing Authority City Clerk' s Offices Pinal County Health Department City Manager' s Office Local fire district Parks and Recreation Department State Historical Society Planning and Zoning Commission Commun14 Foundation Apache Junction City Council Department of Economic Security Public Works Department Local School District Department of Planning and Utility companies Community Development Chamber of Commerce Private Social Service Agencies Local postal service -2- CDBG Form 12 PL #1 2 c. Methodology The first phase of the study will be data gathering. Segments of information regarding housing in this area will be accumulated from several sources Information will be compiled to use for comparison and evaluation. Maps will be prepared where appropriate to show a given component These com- ponents will then be used to "rough out" more specific areas for concentrated study. The initial cull will include houses built after 1980 and built in an approved subdivision or areas where income levels are known to exceed the low/moderate amount by a considerable amount. RV parks used for winter visitors will not be inventoried. The second stage of phase one will be to compare and evaluate the information collected and begin the visual surveys. We intend to use the windshield survey guidelines written by the state. Information collected in the first stage of phase one should be verified by this visual survey as well as identify additional areas. Phase two will evaluate the findings. This evaluation should tell us how many homes , in what condition, requiring what type of improvements and what existing public facilities serve the dwelling. This evaluation should also provide a determination of any areas that are slum/blight or individual structures that may require demolition. The information derived from phase one and two will be accumulated into report form. Possible sources of funding, labor and/or materials will be explored, proposed and evaluated. These will be ranked according to plausibility and added to Report 1. The final stage will be a formulation of a plan, policies , regulations , and incentives to implement the plan. This stage will set both short and long term goals for both the public and private sector d. Type of Data (by source) Preliminary data gathering to aid in establishment of initial study areas. 1 . 1980 population census - block group information regarding housing a) Type of housing units e) Heating/air conditioning b) Age of housing units f) Kitchen/bath facilities c) Source of water g) By number of vehicles d) Type of sewage disposal h) By amount of rent/mortgage -3- CDBG Form 12 PL #1 2 d.-2. County Assessor's Records which include: a) Rating code for condition of housing b) Notations regarding lack of sewage facilities or bathrooms c) Assessments - low assessments may also indicate substandard housing 3. Private Water Companies a) Service area maps b) Map of proposed service lines 4. Pinal County Housing Authority (low cost housing) a) Existing number of units b) Number of units needed by number of bedrooms c) Number of units planned for construction 5. Pinal County Health Department a) Location of existing septic tanks b) Location of known health/safety problems 6. Local Fire Districts a) Grid maps of existing fire hydrants b) Map of existing fire district c) Map showing location of existing/proposed stations 7. State Historical Society a) Location of existing structures on historical register b) Guidelines for determination of historical structures 8. Community Foundation/Social Services a) Existing or possible private funding resources b) Listing of non-profit organizations 9. Department of Economic Security 10. Local School District a) Map of local district delinea+,on b) Map of proposed schools 11. Utility Companies a) Location of existing services b) Location of proposed service lines -4- CDBG Form 12 PL # 1 2:d.-12. Chamber of Commerce a) Listing of existing or possible funding sources b) List of all participating businesses 13. Local Postal Services a) Map of postal service areas 14. Apache Junction-Department of Operations a) Listing of streets and street conditions b) Map of streets and street conditions c) Map of problematic areas 15. Apache Junction-Department of Economic Development a) Statistical reports regarding growth indicators b) Listing of existing/possible funding sources 16. Apache Junction-Building Department a) Statistics of building permits issued 17. Apache Junction-City Clerk's Office a) A list of business licenses (potential source of materials/labor) 18. Apache Junction-Parks and Recreation Department a) Location of existing parks/parks land b) Location of proposed parks 19. Apache Junction-Department of Planning and Community Development a) Existing land use map b) Mobile home inventory c) General Plan update 20. Rural Resource Guide a) Funding resources 21. Mesa/Phoenix Library a) Possible funding sources b) Alternatives c) Recent innovation in housing/funding 22. Flood Hazard Boundary Maps 23. Visual surveys -5- CDBG Form 12 PL #1 2. e. Data Collection Method Data information will be obtained by written request to the agency or department. Computer printouts and maps will be purchased from some sources. Other information will be ob- tained through library research and through publications owned by this office. f. Project Staffing The data collection and mapping will be accomplished by two planning or geography interns. They will be given direction and supervised by the Assistant Planner. Support and problem solving will be provided by the Director of Planning and Community Development. Evaluations will be accomplished by the Assistant Planner with the assistance of the Planning Director. Plans, reports and strategies will be written by the Assistant Planner and the Planning Director. g. Review of Plan The final report with appropriate maps will be presented to the Planning and Zoning Commission and City Council for review and acceptance. h. Final Plan Format There will be two reports proposed. The first will contain the housing information from both research and windshield survey as well as the evaluation of this information. It will contain a narrative analysis of the information along with supporting maps and tables as necessary. The second report will contain all of the information contained in the first report. It will also contain possible sources of funding/labor and materials with an evaluation of the probability of using each. Finally it will contain a plan of action including policies, regulations, incentive as well as recommendations for both private and public sector. Additional maps and tables will be prepared as appropriate to accompany the narrative materials. Resolutions and/or ordinances may be prepared if appropriate. -6- CDBG Form 12 PL #1 i► 3. SIGNIFICANCE OF THE PLAN TO THE COMMUNITY It is anticipated that this project will directly effect low to moderate income residents in the near future as well as long term. The delineation of the block groups has made access to a majority of our low/moderate population nearly impossible without special survey. Information regarding numbers and location of substandard housing/neighborhoods will make program formulation possible. Realistic priorities can then be formed as it directly effects housing. Additionally, it will aid in forming short and long range plans for exten- tions of public facilities and aid in the coordination with private utility companies for extensions of service. The results will aid in the coordina- tion of both private and public contributions to neighborhood improvement districts. This information will aid in assessing the community' s needs and may be used as support documentation for future grant applications. Developer's frequently request information regarding existing housing and the needs for certain types of housing. Several have indicated a desire to construct low cost housing, but require additional information. The City would have reliable information for these developers. Several agencies we have contacted to determine what resources or information they may be able to provide, have indicated their need for a similar information "bank" to draw from. This information will be made available for any agencies or organizations needing it. The end result of this (project) is a housing information source to guide the community in decisions relating to housing, to evaluate funding sources and to develop plans and policies to be implemented relating to redevelopment, housing rehabilation and extension of public facilities. -7- CDBG Form 12 P L # 1 AN i► 4. LIKELIHOOD OF IMPLEMENTATION A. The study may indicate additional community projects and participation that will be unknown to us until the report is complete. The following are some of the significant applications of the information we will obtain B The final report will be incorporated in the Apache Junction General Plan as a housing element. Additional research and analysis may be required to make it a complete housing element, however, all of the information in the report will be used. C. Additional staff time has been allocated for review of subdivision regulations , development standard and the municipal code Housing re- habilitation may require code provisions which will be provided. Staff will ascertain whether there are obstacles to mobile home renovation and attempt to remove obstacles if such exists. D. This report will be used to and in the development of the City' s capital improvement program. Construction for public improvements on local streets has been based on either traffic counts or when requested by citizen 's. E. The Parks and Recreation Department will use this report to aid in the acquisition and development of additional community parks. F. The reports will be made available to several agencies after the Planning and Zoning Commission and City Council have had an opportunity to review and accept the report. G. Pinal County Housing Authority has indicated that a report of this nature would aid them in the justification for additional funding for housing which would benefit both Pinal County and the City of Apache Junction. H. This report will be used to develop a priority plan for future grant applications, particularly CDBG grants. More effective programs can be written using reliable information that has been derived directly from this community. -8- CDBG Form 12 PL #1 411,40 RESOLUTION NO. 86-28 A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, IDENTIFYING ADDITIONAL COMMUNITY DEVELOPMENT AND HOUSING NEEDS AND ACTIVITIES TO BE UNDERTAKEN TO MEET SUCH NEEDS. WHEREAS, Title I of the Housing and Community Development Act of 1974, as amended through the Housing and Urban-Rural Recovery Act of 1983, states that the primary objective of the Title and of the community development program of each grantee is the "development of viable urban communities by providing decent housing and a suitable living environment and expanding economic opportunities, principally for persons of low and moderate income ", and WHEREAS, Section 106(d)(2)(D) requires the Governor of each state to certify that each unit of general local government to be distributed funds will identify its community development and housing needs, including the needs of low and moderate income persons, and the activities to be undertaken to meet such needs, and WHEREAS, on September 9, 1985 the City of Apache Junction adopted Resolution No 85-33 which identified the community development and housing needs, including the needs of low and moderate income persons, as flood drainage facilities to minimize property damage, improve access by emergency vehicles and residents, to minimize traffic safety hazards, and reduce roadway maintenance expense NOW, THEREFORE BE IT RESOLVED THAT the Mayor and City Council of the City of Apache Junction, Arizona, hereby state that additional community development and housing needs of the City of Apache Junction, Arizona, including the needs of low and moderate income persons are: 1 A comprehensive housing survey. 2 Reliable housing information for the community. 3 A plan for the orderly growth of the community and continued effort to improve neighborhoods AND BE IT FURTHER RESOLVED THAT the Mayor and City Council of the City of Apache Junction, Arizona, hereby state that the activity proposed to be under- taken to meet such additional needs are. 1 A comprehensive housing survey to assess current housing. 2. Development of findings into a source document 3. Evaluate the findings, evaluate possible public and private resources. 4 To develop strategies, regulations and policies to guide the community in appropriate reconstruction and construction of housing and related public facilities PASSED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, THIS DAY OF , 19 I ` Norman S Hill Mayor ATTEST APPROVED AS TO FORM. Kathleen Connelly David Alexander City Clerk City Attorney • r� i ROLL CALL VOTE SHEET NOTES ?JO /16 ITEM # MEETING OF -21 /13 MOTION BY: SECONDED BY: Y= NO ABSTAINED COUNCILMAN BALJO ` VICE MAYOR BAKKEDAHL V COUNCILMAN EIDSON COUNCILWOMAN GARDNER COUNCILMAN JIMENEZ ✓ COUNCILWOMAN TAYLOR UNANIAOUS , IN FAVOR OPPOSED ABSTAINED TOTAL RESOLUTION NO. 80-29 A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION COMMITTING LOCAL FUNDS AS LEVERAGE FOR THE 1985 COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION 1rWHEREAS, the City of Apache Junction has adopted Resolution Number 85-32 which authorizes submission of an application to the State of Arizona, Office of Economic Planning and Development for Community Block Grant (CDBG) funds for the 1985 program year, and WHEREAS, that application indicates that $5138 00 will be committed by the City of Apache Junction as leveraged funded, and WHEREAS, the A D 0 C Program Summary requires that all local leveraged funds or resources be committed in the form of a resolution by the governing body, and that such a commitment contain an opinion by the applicant's legal counsel that the leveraged funds represent a binding commitment, legally enforceable under State laws, NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of Apache Junction hereby commit $5138 00 to the 1985 CDBG program, and that the Mayor and City Council of the City of Apache Junction hereby state that this commitment is legally binding based on the legal opinion of City attorney and such funds or resources will be subject to an audit at the termination of the grant PASSED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, THIS 23rd DAY OF July , 1986 SIGNED AND ATTESTED TO THIS 23rd DAY OF July , 1986 . Norman S Hill Mayor ATTEST: Kathleen Connelly City Clerk APPROVED AS TO FORM David F Alexander City Attorney r �► i ROLL CALL VOTE SHEET NOTES '7/1_3 .•t ITEM # drr MEETING OF PMOTION BY: SECONDED BY: Y= NO ABSTAINED JVICE MAYOR BAKKEDAHL /COUNCILMAN EIDSON �✓ /COUNCILWOMAN GARDNER J COUNCILMAN JIMENEZ ,/COUNCILWOMAN TAYLOR ✓COUNCILMAN BALJO t/ v - UNANI"^ S IN FAVOR OPPOSED ABSTAINED TOTAL "//i) rA' s dtr1 p 4'1 f 1 ITEM NO. 3 I MOVE THAT RESOLUTION NO. 86-28, A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, IDENTIFYING ADDITIONAL COMMUNITY DEVELOPMENT AND HOUSING NEEDS, AND ACTIVITIES TO BE UNDERTAKEN TO MEET SUCH NEEDS, BE APPROVED AND ADOPTED. ITEM NO. 4 I MOVE THAT RESOLUTION NO. 86-29, A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, COMMITTING LOCAL FUNDS AS LEVERAGE FOR Tr- 1985 COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION, BE APPROVED AND ADOPTED. ITEM NO. 5 I MOVE THAT THE MEETING BE ADJOURNED AT P.M. P'ALA t I ./q IS/fi ^AI v ` -1 ROLL CALL ROLL CALL IPRESENT ABSENT W.S. w A,) MAYOR 'HILL VICE-MAYOR BAKKEDAHL f COUNCILMAN JIMENEZ ! I/ . COUNC I LwOMAN TAYLOR COUNCILWOMAN GARDNER i COUNCILMAN BALJQ ! :////i COUNCILMAN EIDSON ' I TOTAL I to STAFF PRESENT CITY MANAGER MICHAEL J. MCNULTY CITY CLERK Kathy Connelly ...•. FINANCE CONTROLLER Keith Lewis yA/Itr1/2/4-- DIRECTOR OF PLANNING Chuck Newcomer / DIRECTOR OF PUBLIC SAFETY Bill McDaniel DIRECTOR OF PUBLIC WORKS Rich Broman . CITY ATTORNEY Mr. Alexander/Mr. Hirsch b0—t461' ECONOMIC DEVELOPMENT SPECIALIST John Schoeph SUPERINTENDENT OF COMMUNITY SERVICES Jeff Bell j _.., DIRECTOR OF LIBRARY Pam Loui