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HomeMy WebLinkAbout2014 08.05 City Council Regular AgendaCity Council Meeting City of Apache Junction, Arizona Agenda Meeting location: City Council Chambers at City Hall 300 E. Superstition Blvd Apache Junction, AZ 85119 apachejunctionaz.gov Ph: (480) 982-8002 City Council Chambers7:00 PMTuesday, August 5, 2014 A.CALL TO ORDER B.INVOCATION AND PLEDGE OF ALLEGIANCE C.ROLL CALL D.CONSENT AGENDA The council may, at this time, take single action on any or all items listed as consent agenda items. These may include, but are not limited to, acceptance of agenda, acceptance of minutes, appointments, acceptance of resignations and adoption of certain resolutions and other items which do not require a public hearing. The consent agenda is a timesaving device of which the mayor and city council is to receive documentation on these items from the city manager for their review prior to the meeting. Any member of the council may remove any item from the consent agenda for discussion and cause a separate vote on the matter later in the agenda. 1.14-361 Acceptance of agenda. Consideration and action. Sponsors:Kathy Connelly 2.14-373 Approval of minutes of regular meeting of July 1, 2014. Consideration and action. Sponsors:Kathy Connelly ccmin.070114 July 1, 2014 signed minutes Attachments: 3.14-353 Consideration of approval of the Greater Phoenix Economic Council (GPEC) contract for economic development services in the amount of $21,600.00, and reappointment of Councilmember Serdy to serve on the GPEC Board of Directors. Consideration and action. Sponsors:Janine Solley GPEC Consent Cover Memo Apache Junction FY15 Complete v2 Apache Junction Community Benefits Report 2014 - FOR EMAIL Attachments: Page 1 City of Apache Junction, Arizona Printed on 6/15/2026 August 5, 2014City Council Meeting Agenda 4.14-375 As required by Apache Junction City Code, Volume I, Chapter 3, Administration, Article 3-9, Department of Development Services , § 3-9-1, Department Established, subsection B, the city manager is seeking ratification of Lawrence Kirch for appointment to the position of Development Services Director. Consideration and action. Sponsors:Bryant Powell E.AWARDS, PRESENTATIONS AND PROCLAMATIONS Awards, presentations from other organizations, proclamations issued by the mayor, and acknowledgement of distinguished guests and visitors, and staff presentation of receipt of grant or donated funds are permitted at this time. 5.14-363 Presentation of International City/County Management Association Manager Credentials to Bryant Powell by Kari Kent, Arizona City/Couny Management Association President. Presentation. Sponsors:George Hoffman F.ANNOUNCEMENT OF CURRENT EVENTS The mayor or any member of council may at this time present a brief summary of current events. However, no discussion shall take place on such items except for clarifying comments related to substance, time and location. G.CITY MANAGER'S REPORT The city manager, members of city staff or those individuals designated by the manager may present information pertinent to items under consideration or information related to the operation of the city. There shall however be no discussion at this time except for clarification inquiries. 6.14-333 City manager's report. Presentation. Sponsors:Bryant Powell 7.14-352 Presentation by and discussion with Lando Voyles, Pinal County Attorney, on his new domestic violence investigation protocol which includes identifying evidence of strangulation in domestic violence investigations. Presentation and discussion. Sponsors:Bryant Powell OVERVIEW OF PRESENTATION TO APACHE JUNCTION CITY COUNCIL LTRHEADAttachments: 8.14-354 Kathleen Waldron, Chairman of the Board of the Superstition Mountains Community Facilities District No. 1, will introduce Darron Anglin, Interim District Manager. Presentation and discussion. Sponsors:Bryant Powell Page 2 City of Apache Junction, Arizona Printed on 6/15/2026 August 5, 2014City Council Meeting Agenda H.PUBLIC HEARINGS Public hearings required by applicable law shall be conducted by the council and any person shall be given the opportunity to speak. All remarks shall be addressed to the council as a whole and not to any member thereof. Such remarks shall be limited to five (5) minutes unless additional time is granted by the mayor. This time limitation shall not apply to applicants and their agents appearing before the council. 9.14-367 Application for a special event liquor license for Fraternal Order of Eagles #3850, located at 2315 S. Coconino, for putt putt golf on August 30, 2014. The next step in the procedure is for the council to hold a public hearing on the application and make a recommendation for approval or denial to the Arizona Department of Liquor Licenses and Control. Consideration and action. Sponsors:Kathy Connelly 2014 eagles 3850 August 30 special event cc 2014 eagles 3850 August 30 special event application 2014 eagles 3850 August 30 special event applicant letter 2014 eagles 3850 August 30 special event department memo 2014 eagles 3850 August 30 special event building recommendation 2014 eagles 3850 August 30 special event fd recommendation 2014 eagles 3850 August 30 special event pd recommendation 2014 eagles 3850 August 30 special event planning recommendation Attachments: 10.14-370 Application for a temporary extension of premises for Fraternal Order of Eagles #3850, located at 2315 S. Coconino, for August 30, 2014. The next step in the procedure is for the council to hold a public hearing and make a recommendation for approval or denial to the Arizona Department of Liquor Licenses and Control. Consideration and action. Sponsors:Kathy Connelly 2014 eagles 3850 August 30 extension cc 2014 eagles 3850 August 30 extension application 2014 eagles 3850 August 30 extension applicant letter 2014 eagles 3850 August 30 extension. department memo 2014 eagles 3850 August 30 3extension fd recommendation 2014 eagles 3850 August 30 extension pd recommendation 2014 eagles 3850 August 30 extension planning recommendation Attachments: Page 3 City of Apache Junction, Arizona Printed on 6/15/2026 August 5, 2014City Council Meeting Agenda 11.14-372 Application for a special event liquor license for Fraternal Order of Eagles #3850, located at 2315 S. Coconino, for November 8, 2014. The next step in the procedure is for the council to hold a public hearing on the application and make a recommendation for approval or denial to the Arizona Department of Liquor Licenses and Control. Consideration and action. Sponsors:Kathy Connelly 2014 eagles 3850 November 8 special event cc 2014 eagles 3850 November 8 special event application 2014 eagles 3850 November 8 special event applicant letter 2014 eagles 3850 november 8 special event department memo 2014 eagles 3850 November 8 special event building recommendation 2014 eagles 3850 November 8 special event fd recommendation 2014 eagles 3850 November 8 special event planning recommendation 2014 eagles 3850 November 8 special event pd recommendation Attachments: 12.14-371 Application for a temporary extension of premises for Fraternal Order of Eagles #3850, located at 2315 S. Coconino, for November 8, 2014. The next step in the procedure is for the council to hold a public hearing on the application and make a recommendation for approval or denial to the Arizona Department of Liquor Licenses and Control. Consideration and action. Sponsors:Kathy Connelly 2014 eagles 3850 November 8 extension cc 2014 eagles 3850 November 8 extension application 2014 eagles 3850 November 8 extension applicant letter 2014 eagles 3850 November 8 extension department memo 2014 eagles 3850 November 8 extension building recommendation 2014 eagles 3850 November 8 extension fd recommendation 2014 eagles 3850 November 8 extension pd recommendation 2014 eagles 3850 Novemer 8 extension planning recommendation Attachments: I.OLD BUSINESS The council shall consider any business that has been previously considered and which is still unfinished to include those items previously postponed or tabled. No member of the public shall be permitted to speak on these items unless invited to do so by the mayor after first submitting a written request-to-speak form with the city clerk. J.NEW BUSINESS The council shall consider any business not yet considered. No member of the public shall be permitted to speak on these items unless invited to do so by the mayor after first submitting a written request-to-speak form with the city clerk. Page 4 City of Apache Junction, Arizona Printed on 6/15/2026 August 5, 2014City Council Meeting Agenda K.COUNCIL DIRECTION TO STAFF This item allows the mayor and city council to direct staff on specifically listed matters. L.SELECTION OF MEETING DATES, TIMES, LOCATIONS, AND PURPOSES 13.14-327 Executive Session at 5:45 P.M. and Work Session at 7:00 P.M. for Monday, August 18, 2014. Sponsors:Bryant Powell 14.14-328 Executive Session at 5:45 P.M. for Tuesday, August 19, 2014. Other meetings if necessary. Sponsors:Bryant Powell M.CALL TO PUBLIC At this time the public has the privilege to address the council with requests, communications, comments or suggestions relating to city business that are not listed on the agenda. All speakers must have already submitted a written “Request to Speak” form to the city clerk no later than the conclusion of the city manager’s report portion of the agenda. If there is a group speaking on the same item, they should select a spokesperson. All such remarks shall be addressed to the council as a whole and not to any member thereof. The mayor is authorized to ask a speaker to stop speaking and leave the podium or to adjourn the meeting if anyone becomes disorderly, uncivil, makes personal attacks or continues to speak about items that are not within the jurisdiction of the city after being warned such issues are beyond the jurisdiction of the city to act. The council may not answer questions of the speaker, discuss the matter with one another, but may, at the conclusion: 1) respond to criticism by a speaker; 2) ask the city manager to review a matter; 3) ask the city manager to place the matter on a future agenda. Each speaker must approach the podium, speak into the microphone, provide their name and address. There is a three (3) minute time limit per speaker. N.ADJOURNMENT Copies of this agenda and additional information on any of the items listed above may be obtained from the City Clerk's office located at 300 E Superstition Blvd, Apache Junction, AZ 85119, Monday through Thursday from 7:00a-6:00p, excluding holidays. If any person with a disability needs any type of accommodation, please notify Human Resources at (480) 474-2617 or (480) 983-0095 (TDD) at least 72 hours prior to the scheduled time. Page 5 City of Apache Junction, Arizona Printed on 6/15/2026 Agenda Item Cover Sheet City of Apache Junction, Arizona 300 E Superstition Boulevard Apache Junction, AZ 85119 File ID: 14-361 Agenda Item No. 1. Agenda Date: 8/5/2014 Sponsor: Kathy Connelly In Control: City Council MeetingIndex: Acceptance of agenda. Consideration and action. Page 1 City of Apache Junction, Arizona Printed on 6/15/2026 Agenda Item Cover Sheet City of Apache Junction, Arizona 300 E Superstition Boulevard Apache Junction, AZ 85119 File ID: 14-373 Agenda Item No. 2. Agenda Date: 8/5/2014 Sponsor: Kathy Connelly In Control: City Council MeetingIndex: Approval of minutes of regular meeting of July 1, 2014. Consideration and action. Page 1 City of Apache Junction, Arizona Printed on 6/15/2026 REGULAR MEETING OF THE CITY COUNCIL JULY 1, 2014 PAGE 1 OF 10 CITY COUNCIL REGULAR MEETING JULY 1, 2014 The regular meeting of the City Council of the City of Apache Junction, Arizona, was held on July 1, 2014, at the Apache Junction City Council Chambers pursuant to the notice required by law. CALL TO ORDER Mayor Insalaco called the meeting to order at 7:06 p.m. INVOCATION Councilmember Wilson gave the Invocation. PLEDGE OF ALLEGIANCE Councilmember Serdy led the Pledge of Allegiance. ROLL CALL Councilmembers Present: Mayor Insalaco Vice Mayor Barker (telephonically) Councilmember Evans Councilmember Serdy Councilmember Waldron Councilmember Wilson (Councilmember Rizzi was absent.) Staff Present: Assistant City Manager Bryant Powell City Attorney Joel Stern Public Safety Director Tom Kelly Library Director Spencer Paden Assistant to the City Manager Matt Busby Others Present: Senior Planner Rudy Esquivias Deputy City Clerk Jan Mason REGULAR MEETING OF THE CITY COUNCIL JULY 1, 2014 PAGE 2 OF 10 ACCEPTANCE OF CONSENT AGENDA ) ) Councilmember Evans MOVED THAT THE CONSENT AGENDA BE ACCEPTED AS PRESENTED; AND THAT THE AGREEMENT BETWEEN THE ARIZONA DEPARTMENT OF REVENUE AND THE ARIZONA LEAGUE OF CITIES AND TOWNS OBLIGATING FUNDS FOR DEVELOPMENT OF SOFTWARE FUNCTIONALITY AND SERVICES RELATED TO IMPLEMENTATION AND COMPLIANCE WITH TRANSACTION PRIVILEGE TAX SIMPLIFICATION LEGISLATION BE ACKNOWLEDGED; AND THAT APPROVAL BE GIVEN RETROACTIVELY FOR THE AUTHORIZATION FOR PAYMENT TO THE ARIZONA DEPARTMENT OF REVENUE IN THE AMOUNT OF $3,120.00 FOR ON- LINE PORTAL MODIFICATION COSTS; AND THAT RECEIPT OF THE ANNUAL REPORT OF THE APACHE JUNCTION PUBLIC LIBRARY BOARD OF TRUSTEES FOR FISCAL YEAR 2013-2014 BE ACKNOWLEDGED; AND THAT APPROVAL BE GIVEN FOR THE DEDICATION OF THE CITY’S RODEO ARENA IN MEMORY OF GARY MULHOLLAND; AND THAT A DEDICATION PLAQUE BE PLACED AT THE ENTRYWAY TO THE ARENA; AND THAT APPROVAL BE GIVEN TO THE AGREEMENT FOR PW2014-05, JANITORIAL SERVICES, BETWEEN THE CITY OF APACHE JUNCTION AND GCA SERVICES GROUP FOR A PERIOD OF ONE YEAR WITH THE OPTION TO RENEW WITH FOUR ADDITIONAL ONE-YEAR PERIODS IN AN AMOUNT NOT TO EXCEED $145,922.70, INCLUDING A 10% CONTEINGENCY; AND THAT AUTHORIZATION BE GIVEN FOR THE MAYOR TO SIGN THE AGREEMENT. Councilmember Waldron SECONDED THE MOTION. VOTE: Unanimous. The motion carried. AWARDS, PRESENTATIONS AND PROCLAMATIONS Mayor Insalaco read a proclamation designating August 2014 as Drowning Impact Awareness Month and presented it to Fire and Life Safety Specialist Tina Gerola from Superstition Fire & Medical District, who gave a brief presentation on the water incidents and drownings that have occurred in the valley to REGULAR MEETING OF THE CITY COUNCIL JULY 1, 2014 PAGE 3 OF 10 date. Chief Bourgeois requested everyone remain on alert this weekend as it tends to be a deadly weekend. ANNOUNCEMENT OF CURRENT EVENTS Councilmember Waldron announced he, Councilmember Evans and the mayor attended the ribbon cutting of Sun Life Medical on Southern today. He recommended everyone stop by to see what is available at that location. Councilmember Waldron announced Conrad Pisinski passed away on June 21 and provided a brief overview on his service to the city and the community. Councilmember Serdy reminded everyone to take in the Fourth of July festivities and thanked Republic Services for sponsoring it again this year. Mayor Insalaco announced the various activities taking place at the Fourth of July Celebration. He commented when money was tight a few years ago, Republic Services stepped up to provide the funds to have the fireworks show and has continued their support every year since then. CITY MANAGER’S REPORT Assistant City Manager Bryant Powell thanked Deputy City Clerk Jan Mason for assisting tonight, announced Senior Planner Rudy Esquivias has completed 25 years of service for the city, Public Information and Marketing Communications Specialist Matt McNulty completed the Certified Public Manager program, and there was an internet posting thanking public works employees for assisting a member of the public. He commented on the Explorers competing in Las Vegas and the finance department being recognized for their financial reporting. President of the Board of the Boys and Girls Club Mark LeResche introduced Tim Sicocan, the new director of the Boys and Girls Club of Apache Junction. Mr. Sicocan provided a brief update on club activities. PUBLIC HEARINGS REGULAR MEETING OF THE CITY COUNCIL JULY 1, 2014 PAGE 4 OF 10 PROPOSED ORDINANCE NO. 1404, CASE PS-2-14, A PROPOSED PLANNED DEVELOPMENT MAJOR AMENDMENT APPLICATION BY BEL AGAVE LLC, SEEKING APPROVAL TO DEVELOP BEL AGAVE SUBDIVISION AS A 55-PLUS, AGE-RESTRICTED COMMUNITY OF SINGLE STORY HOMES AND A COMMUNITY GARDEN, AMONG OTHER AMENITIES ) ) Senior Planner Rudy Esquivias briefed the council on the item. Councilmember Waldron asked Rudy to go through the suggested amendment. Senior Planner Rudy Esquivias stated the new proposed amendment deals specifically with the new models and the new lot sizes being proposed. Staff recommends the following language: “The developer shall offer at least six single-story model types ranging in size from 1,200 sq.ft. to over 2,000 sq.ft. with three elevation options each, two car enclosed garages and front yard landscape packages shall be provided for each home”. Councilmember Waldron asked if that is in the packet. Senior Planner Rudy Esquivias stated it is page two of the cover memo. Assistant to the City Manager Matt Busby commented it is dated June 18, 2014 and is page two. Councilmember Wilson commented it is number 7 and he sees it. Councilmember Evans commented he had said they were still waiting on some things for the final plat. Senior Planner Rudy Esquivias stated in their packets they have a copy of the final plat resolution, Resolution No. 14-07. There is a condition that REGULAR MEETING OF THE CITY COUNCIL JULY 1, 2014 PAGE 5 OF 10 states “the final plat map shall not be recorded until the developer submits the following items:” and he listed the documents. He believes they are still waiting for 3 or 4 of the items. As soon as staff has all the items, they will record the plat. Mayor Insalaco requested the applicant address the council. Mr. Dan Kauffman, 16810 Avenue of the Fountains, Fountain Hills, addressed the council. He briefed the council on his other developments in the city. He recently purchase Bel Agave after the final plat approval. He is requesting a planned development amendment to seek to develop the property as an age-restricted development. There are few active adult communities of quality single-story conventional homes with great amenities in the city. He commented on property taxes his developments have produced and the differences in property taxes and single family homes. He commented on the property tax base, the school tax base, the junior college tax base, and the fire department tax base for his existing, finished developments and additional ones he will building out and compared them to mobile home parks. The new active adult buyer is a lot younger than the normal mobile home park communities. A high percentage are still employed and want an active lifestyle and to socialize with their peers. They have a more disposable income for entertaining and shopping in the community. The adult communities have a lot less drain on the community services. He has four adult communities either started or about to start: Jacob’s Ranch, Broadway/San Marcos, Terra Morado and Stagecoach Trail. With Bel Agave, this represents only 17% of his total community developments. He needs to keep his developments diverse due to constant market changes. Customers come in weekly looking for active adult communities. He would prefer to sell them a home in Apache Junction than send them to another town. As the largest builder in Apache Junction, he needs diversification in his communities. He commented on the numbers generated since 2005 for the city, police, fire department, streets, library, and parks through permitting, impact fees and transaction privilege taxes. He also commented on his sewer fees and water fees. He is not asking for tax incentives. He is requesting they allow his business to diversify and grow. The city needs to grow smart REGULAR MEETING OF THE CITY COUNCIL JULY 1, 2014 PAGE 6 OF 10 with good, quality communities in an intelligent way where we end up with a city that is diversified. With a yes vote, they will tell the business community they are proactive and listen to good business-sense ideas. It will tell businesses looking to start here and those already established they will work with them and not against smart growth. He appreciates their support for Bel Agave which will be a wonderful adult active community. Councilmember Evans thanked him for listening to what they said about the larger models. She found it interesting listening to all his facts because he left out one thing. Mr. Dan Kauffman asked which one. Councilmember Evans commented he left out how much money he has made. Mr. Dan Kauffman stated it does not matter. His wife spends it as it comes in. Councilmember Evans commented she appreciates it and she agrees with a lot of what he has said as far as the diversification. We do not have that here. She assumes he will be starting Stagecoach soon as he is almost through the Arizona Water problem. Mr. Dan Kauffman stated they are still waiting. They have changed the whole water situation and they are trying to figure deeds and all that which she is aware of. He is still on hold. Councilmember Evans commented the city needs the diversification and we need the seniors here, but the city needs the year round seniors. That was her whole point of wanting the bigger models. The smaller ones end up being for a couple of months and then they are gone again. Even though they do pay the taxes the mobile home parks do not, we need the year round residents more. She thanked him for listening. REGULAR MEETING OF THE CITY COUNCIL JULY 1, 2014 PAGE 7 OF 10 Mayor Insalaco opened the public hearing on the item. There being no one wishing to speak, he closed the public hearing and reopened the item to council discussion. There being no further discussion, he called for a motion. Councilmember Waldron MOVED THAT ORDINANACE NO. 1404 BE READ BY TITLE ONLY AND THE READING OF THE ENTIRE ORDINANCE BE WAIVED. Councilmember Wilson SECONDED THE MOTION. VOTE: Unanimous. The motion carried. Deputy City Clerk Jan Mason read the ordinance by title only. Councilmember Waldron MOVED THAT ORDINANCE NO. 1404, AS READ BY THE CITY CLERK, BE APPROVED AND ADOPTED WITH THE FOLLOWING AMENDMENT: THAT CONDITION 7 BE AMENDED TO READ THAT THE DEVELOPER SHALL OFFER AT LEAST SIX SINGLE STORY MODEL TYPES RANGING IN SIZE FROM 1200 SQUARE FEET TO OVER 2000 SQUARE FEET WITH THREE ELEVATION OPTIONS EACH, TWO CAR ENCLOSED GARAGE, FRONT YARD LANDSCAPING PACKAGES SHALL BE PROVIDED FOR EACH HOME. Councilmember Evans SECONDED THE MOTION. VOTE: 5-1 (Mayor Insalaco voted in opposition.) Mayor Insalaco commented during the vote that he wanted to explain his motion. He knows Mr. Kauffman brought a lot of figures to them, but he still would like to see Apache Junction be known more as a city and not just a retirement community. He is a senior just like all the other ones, but whenever it comes time for a school bond election and everything else, they are the ones that turn down these elections. We want families to move, we want to grow, we want to grow as a city. We do not want to just grow as a retirement community. Some of the REGULAR MEETING OF THE CITY COUNCIL JULY 1, 2014 PAGE 8 OF 10 figures he said, he is sure they are all right. But we were told it was going to be a family place and all of a sudden it changed to 55. That disturbs him. He builds a nice home but he is scared of what is happening to this community just turning out to be a senior citizen community and not a full community, so he will vote no. The motion carried. OLD BUSINESS None. NEW BUSINESS None. DIRECTION TO STAFF None. SELECTION OF MEETING DATES, TIMES, LOCATIONS, AND PURPOSES Councilmember Waldron MOVED THAT AN EXECUTIVE SESSION AT 5:45 P.M. AND A WORK SESSION AT 7:00 P.M. BE HELD ON MONDAY, AUGUST 4, 2014, IN THE CITY COUNCIL CONFERENCE ROOM AND CITY COUNCIL CHAMBERS RESPECTIVELY; AND THAT AN EXECUTIVE SESSION AT 5:45 P.M. BE HELD ON TUESDAY, AUGUST 5, 2014, IN THE CITY COUNCIL CONFERENCE ROOM. Councilmember Evans SECONDED THE MOTION. VOTE: Unanimous. The motion carried. CALL TO THE PUBLIC: Ms. Tess Nesser, 1511 S. Cactus, Apache Junction, addressed the council regarding the two annual fundraisers coming up for the Boys and Girls Club. REGULAR MEETING OF THE CITY COUNCIL JULY 1, 2014 PAGE 9 OF 10 Ms. Jacque Smith, Arizona Water Company, 2380 W. Southern, Apache Junction, addressed the council regarding the construction taking place at the intersection of Ironwood and Southern and the road being opened by Thursday afternoon. She added staff was very helpful with the project. Mayor Insalaco commented that is good news. Assistant City Manager Bryant Powell commented that is one of the newer roads so he was very sensitive. The city will do its very best, whenever there is a cut, to work with public works on getting it repaved. Ms. Jacque Smith stated the road was very good as normally, if the roads are not good, they can locate the leak quickly. Because the paving job was so good it was a little more difficult to find but their contractors were able to do that. ADJOURNMENT ) ) Mayor Insalaco adjourned the meeting at 7:50 p.m. Consent Agenda Items are as follows: 1. Acceptance of Agenda. 2. Approval of Minutes of Special Meeting of June 16, 2014. 3. Approval of Minutes of Regular Meeting of June 17, 2014. 4. Acknowledgement of Arizona Department of Revenue (ADOR) and Arizona League of cities and Towns Agreement obligating funds for development of software functionality and services related to implementation and compliance with transaction privilege tax simplification legislation and retroactive authorization of payment to ADOR in the amount of $3,120.00 for online portal modification costs. 5. Acknowledge receipt of the Annual Report of the Apache Junction Public Library Board of Trustees for Fiscal Year 2013-2014. REGULAR MEETING OF THE CITY COUNCIL JULY 1, 2014 PAGE 10 OF 10 6. Consideration of request by the Superstition Mountain Promotional Corporation to dedicate the city’s rodeo arena in memory of Gary Mulholland. 7. Consideration of approval of the proposed agreement with GCA Services Group in the amount not to exceed $145,922.70, including a 10% contingency, for a period of one year with the option to renew with four additional one-year periods. ACCEPTED THIS 5TH DAY OF AUGUST, 2014, BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA. SIGNED AND ATTESTED TO THIS 5TH DAY OF AUGUST, 2014. JOHN S. INSALACO Mayor ATTEST: KATHLEEN CONNELLY City Clerk CITY COUNCIL MINUTES CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the City Council of the City of Apache Junction, Arizona, held on the 1st day of July, 2014. I further certify that the meeting was duly called and held and that a quorum was present. Dated this 7th day of July, 2014. KATHLEEN CONNELLY City Clerk CITY COUNCIL REGULAR MEETING JULY 1, 2014 The regular meeting of the City Council of the City of Apache Junction, Arizona, was held on July 1, 2014, at the Apache Junction City Council Chambers pursuant to the notice required by law. CALL TO ORDER Mayor Insalaco called the meeting to order at 7:06 p.m. INVOCATION Councilmember Wilson gave the Invocation. PLEDGE OF ALLEGIANCE Councilmember Serdy led the Pledge of Allegiance. ROLL CALL Councilmembers Present: Mayor Insalaco Vice Mayor Barker (telephonically) Councilmember Evans Councilmember Serdy Councilmember Waldron Councilmember Wilson (Councilmember Rizzi was absent.) Staff Present: Assistant City Manager Bryant Powell City Attorney Joel Stern Public Safety Director Tom Kelly Library Director Spencer Paden Assistant to the City Manager Matt Busby Others Present: Senior Planner Rudy Esquivias Deputy City Clerk Jan Mason REGULAR MEETING OF THE CITY COUNCIL JULY 1, 2014 PAGE 1 OF 10 ACCEPTANCE OF CONSENT AGENDA ) Councilmember Evans MOVED THAT THE CONSENT AGENDA BE ACCEPTED AS PRESENTED; AND THAT THE AGREEMENT BETWEEN THE ARIZONA DEPARTMENT OF REVENUE AND THE ARIZONA LEAGUE OF CITIES AND TOWNS OBLIGATING FUNDS FOR DEVELOPMENT OF SOFTWARE FUNCTIONALITY AND SERVICES RELATED TO IMPLEMENTATION AND COMPLIANCE WITH TRANSACTION PRIVILEGE TAX SIMPLIFICATION LEGISLATION BE ACKNOWLEDGED; AND THAT APPROVAL BE GIVEN RETROACTIVELY FOR THE AUTHORIZATION FOR PAYMENT TO THE ARIZONA DEPARTMENT OF REVENUE IN THE AMOUNT OF $3,120.00 FOR ON- LINE PORTAL MODIFICATION COSTS; AND THAT RECEIPT OF THE ANNUAL REPORT OF THE APACHE JUNCTION PUBLIC LIBRARY BOARD OF TRUSTEES FOR FISCAL YEAR 2013-2014 BE ACKNOWLEDGED; AND THAT APPROVAL BE GIVEN FOR THE DEDICATION OF THE CITY'S RODEO ARENA IN MEMORY OF GARY MULHOLLAND; AND THAT A DEDICATION PLAQUE BE PLACED AT THE ENTRYWAY TO THE ARENA; AND THAT APPROVAL BE GIVEN TO THE AGREEMENT FOR PW2014-05, JANITORIAL SERVICES, BETWEEN THE CITY OF APACHE JUNCTION AND GCA SERVICES GROUP FOR A PERIOD OF ONE YEAR WITH THE OPTION TO RENEW WITH FOUR ADDITIONAL ONE-YEAR PERIODS IN AN AMOUNT NOT TO EXCEED $145,922.70, INCLUDING A 10% CONTEINGENCY; AND THAT AUTHORIZATION BE GIVEN FOR THE MAYOR TO SIGN THE AGREEMENT. Councilmember Waldron SECONDED THE MOTION. VOTE: Unanimous. The motion carried. AWARDS, PRESENTATIONS AND PROCLAMATIONS Mayor Insalaco read a proclamation designating August 2014 as Drowning Impact Awareness Month and presented it to Fire and Life Safety Specialist Tina Gerola from Superstition Fire & Medical District, who gave a brief presentation on the water incidents and drownings that have occurred in the valley to REGULAR MEETING OF THE CITY COUNCIL JULY 1, 2014 PAGE 2 OF 10 date. Chief Bourgeois requested everyone remain on alert this weekend as it tends to be a deadly weekend. ANNOUNCEMENT OF CURRENT EVENTS Councilmember Waldron announced he, Councilmember Evans and the mayor attended the ribbon cutting of Sun Life Medical on Southern today. He recommended everyone stop by to see what is available at that location. Councilmember Waldron announced Conrad Pisinski passed away on June 21 and provided a brief overview on his service to the city and the community. Councilmember Serdy reminded everyone to take in the Fourth of July festivities and thanked Republic Services for sponsoring it again this year. Mayor Insalaco announced the various activities taking place at the Fourth of July Celebration. He commented when money was tight a few years ago, Republic Services stepped up to provide the funds to have the fireworks show and has continued their support every year since then. CITY MANAGER'S REPORT Assistant City Manager Bryant Powell thanked Deputy City Clerk Jan Mason for assisting tonight, announced Senior Planner Rudy Esquivias has completed 25 years of service for the city, Public Information and Marketing Communications Specialist Matt McNulty completed the Certified Public Manager program, and there was an internet posting thanking public works employees for assisting a member of the public. He commented on the Explorers competing in Las Vegas and the finance department being recognized for their financial reporting. President of the Board of the Boys and Girls Club Mark LeResche introduced Tim Sicocan, the new director of the Boys and Girls Club of Apache Junction. Mr. Sicocan provided a brief update on club activities. PUBLIC HEARINGS REGULAR MEETING OF THE CITY COUNCIL JULY 1, 2014 PAGE 3 OF 10 PROPOSED ORDINANCE NO. 1404, CASE PS-2-14, A PROPOSED PLANNED DEVELOPMENT MAJOR AMENDMENT APPLICATION BY BEL AGAVE LLC, SEEKING APPROVAL TO DEVELOP BEL AGAVE SUBDIVISION AS A 55-PLUS, AGE-RESTRICTED COMMUNITY OF SINGLE STORY HOMES AND A COMMUNITY GARDEN, AMONG OTHER AMENITIES ) Senior Planner Rudy Esquivias briefed the council on the item. Councilmember Waldron asked Rudy to go through the suggested amendment. Senior Planner Rudy Esquivias stated the new proposed amendment deals specifically with the new models and the new lot sizes being proposed. Staff recommends the following language: "The developer shall offer at least six single-story model types ranging in size from 1,200 sq.ft. to over 2,000 sq.ft. with three elevation options each, two car enclosed garages and front yard landscape packages shall be provided for each home". Councilmember Waldron asked if that is in the packet. Senior Planner Rudy Esquivias stated it is page two of the cover memo. Assistant to the City Manager Matt Busby commented it is dated June 18, 2014 and is page two. Councilmember Wilson commented it is number 7 and he sees it. Councilmember Evans commented he had said they were still waiting on some things for the final plat. Senior Planner Rudy Esquivias stated in their packets they have a copy of the final plat resolution, Resolution No. 14-07. There is a condition that REGULAR MEETING OF THE CITY COUNCIL JULY 1, 2014 PAGE 4 OF 10 states "the final plat map shall not be recorded until the developer submits the following items:" and he listed the documents. He believes they are still waiting for 3 or 4 of the items. As soon as staff has all the items, they will record the plat. Mayor Insalaco requested the applicant address the council. Mr. Dan Kauffman, 16810 Avenue of the Fountains, Fountain Hills, addressed the council. He briefed the council on his other developments in the city. He recently purchase Bel Agave after the final plat approval. He is requesting a planned development amendment to seek to develop the property as an age-restricted development. There are few active adult communities of quality single-story conventional homes with great amenities in the city. He commented on property taxes his developments have produced and the differences in property taxes and single family homes. He commented on the property tax base, the school tax base, the junior college tax base, and the fire department tax base for his existing, finished developments and additional ones he will building out and compared them to mobile home parks. The new active adult buyer is a lot younger than the normal mobile home park communities. A high percentage are still employed and want an active lifestyle and to socialize with their peers. They have a more disposable income for entertaining and shopping in the community. The adult communities have a lot less drain on the community services. He has four adult communities either started or about to start: Jacob's Ranch, Broadway/San Marcos, Terra Morado and Stagecoach Trail. With Bel Agave, this represents only 17% of his total community developments. He needs to keep his developments diverse due to constant market changes. Customers come in weekly looking for active adult communities. He would prefer to sell them a home in Apache Junction than send them to another town. As the largest builder in Apache Junction, he needs diversification in his communities. He commented on the numbers generated since 2005 for the city, police, fire department, streets, library, and parks through permitting, impact fees and transaction privilege taxes. He also commented on his sewer fees and water fees. He is not asking for tax incentives. He is requesting they allow his business to diversify and grow. The city needs to grow smart REGULAR MEETING OF THE CITY COUNCIL JULY 1, 2014 PAGE 5 OF 10 with good, quality communities in an intelligent way where we end up with a city that is diversified. With a yes vote, they will tell the business community they are proactive and listen to good business-sense ideas. It will tell businesses looking to start here and those already established they will work with them and not against smart growth. He appreciates their support for Bel Agave which will be a wonderful adult active community. Councilmember Evans thanked him for listening to what they said about the larger models. She found it interesting listening to all his facts because he left out one thing. Mr. Dan Kauffman asked which one. Councilmember Evans commented he left out how much money he has made. Mr. Dan Kauffman stated it does not matter. His wife spends it as it comes in. Councilmember Evans commented she appreciates it and she agrees with a lot of what he has said as far as the diversification. We do not have that here. She assumes he will be starting Stagecoach soon as he is almost through the Arizona Water problem. Mr. Dan Kauffman stated they are still waiting. They have changed the whole water situation and they are trying to figure deeds and all that which she is aware of. He is still on hold. Councilmember Evans commented the city needs the diversification and we need the seniors here, but the city needs the year round seniors. That was her whole point of wanting the bigger models. The smaller ones end up being for a couple of months and then they are gone again. Even though they do pay the taxes the mobile home parks do not, we need the year round residents more. She thanked him for listening. REGULAR MEETING OF THE CITY COUNCIL JULY 1, 2014 PAGE 6 OF 10 Mayor Insalaco opened the public hearing on the item. There being no one wishing to speak, he closed the public hearing and reopened the item to council discussion. There being no further discussion, he called for a motion. Councilmember Waldron MOVED THAT ORDINANACE NO. 1404 BE READ BY TITLE ONLY AND THE READING OF THE ENTIRE ORDINANCE BE WAIVED. Councilmember Wilson SECONDED THE MOTION. VOTE: Unanimous. The motion carried. Deputy City Clerk Jan Mason read the ordinance by title only. Councilmember Waldron MOVED THAT ORDINANCE NO. 1404, AS READ BY THE CITY CLERK, BE APPROVED AND ADOPTED WITH THE FOLLOWING AMENDMENT: THAT CONDITION 7 BE AMENDED TO READ THAT THE DEVELOPER SHALL OFFER AT LEAST SIX SINGLE STORY MODEL TYPES RANGING IN SIZE FROM 1200 SQUARE FEET TO OVER 2000 SQUARE FEET WITH THREE ELEVATION OPTIONS EACH, TWO CAR ENCLOSED GARAGE, FRONT YARD LANDSCAPING PACKAGES SHALL BE PROVIDED FOR EACH HOME. Councilmember Evans SECONDED THE MOTION. VOTE: 5-1 (Mayor Insalaco voted in opposition.) Mayor Insalaco commented during the vote that he wanted to explain his motion. He knows Mr. Kauffman brought a lot of figures to them, but he still would like to see Apache Junction be known more as a city and not just a retirement community. He is a senior just like all the other ones, but whenever it comes time for a school bond election and everything else, they are the ones that turn down these elections. We want families to move, we want to grow, we want to grow as a city. We do not want to just grow as a retirement community. Some of the REGULAR MEETING OF THE CITY COUNCIL JULY 1, 2014 PAGE 7 OF 10 figures he said, he is sure they are all right. But we were told it was going to be a family place and all of a sudden it changed to 55. That disturbs him. He builds a nice home but he is scared of what is happening to this community just turning out to be a senior citizen community and not a full community, so he will vote no. The motion carried. OLD BUSINESS None. NEW BUSINESS None. DIRECTION TO STAFF None. SELECTION OF MEETING DATES, TIMES, LOCATIONS, AND PURPOSES Councilmember Waldron MOVED THAT AN EXECUTIVE SESSION AT 5:45 P.M. AND A WORK SESSION AT 7:00 P.M. BE HELD ON MONDAY, AUGUST 4, 2014, IN THE CITY COUNCIL CONFERENCE ROOM AND CITY COUNCIL CHAMBERS RESPECTIVELY; AND THAT AN EXECUTIVE SESSION AT 5:45 P.M. BE HELD ON TUESDAY, AUGUST 5, 2014, IN THE CITY COUNCIL CONFERENCE ROOM. Councilmember Evans SECONDED THE MOTION. VOTE: Unanimous. The motion carried. CALL TO THE PUBLIC: Ms. Tess Nesser, 1511 S. Cactus, Apache Junction, addressed the council regarding the two annual fundraisers coming up for the Boys and Girls Club. REGULAR MEETING OF THE CITY COUNCIL JULY 1, 2014 PAGE 8 OF 10 Ms. Jacque Smith, Arizona Water Company, 2380 W. Southern, Apache Junction, addressed the council regarding the construction taking place at the intersection of Ironwood and Southern and the road being opened by Thursday afternoon. She added staff was very helpful with the project. Mayor Insalaco commented that is good news. Assistant City Manager Bryant Powell commented that is one of the newer roads so he was very sensitive. The city will do its very best, whenever there is a cut, to work with public works on getting it repaved. Ms. Jacque Smith stated the road was very good as normally, if the roads are not good, they can locate the leak quickly. Because the paving job was so good it was a little more difficult to find but their contractors were able to do that. ADJOURNMENT ) Mayor Insalaco adjourned the meeting at 7:50 p.m. Consent Agenda Items are as follows: 1. Acceptance of Agenda. 2. Approval of Minutes of Special Meeting of June 16, 2014. 3. Approval of Minutes of Regular Meeting of June 17, 2014. 4. Acknowledgement of Arizona Department of Revenue (ADOR) and Arizona League of cities and Towns Agreement obligating funds for development of software functionality and services related to implementation and compliance with transaction privilege tax simplification legislation and retroactive authorization of payment to ADOR in the amount of $3,120.00 for online portal modification costs. 5. Acknowledge receipt of the Annual Report of the Apache Junction Public Library Board of Trustees for Fiscal Year 2013-2014. REGULAR MEETING OF THE CITY COUNCIL JULY 1, 2014 PAGE 9 OF 10 KATHLEEN CONNELLY 1,L6 • ‹, City Clerk 6. Consideration of request by the Superstition Mountain Promotional Corporation to dedicate the city's rodeo arena in memory of Gary Mulholland. 7. Consideration of approval of the proposed agreement with GCA Services Group in the amount not to exceed $145,922.70, including a 10% contingency, for a period of one year with the option to renew with four additional one-year periods. ACCEPTED THIS 5TH DAY OF AUGUST, 2014, BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA. SIGNED AND ATTESTED TO THIS 5TH DAY OF AUGUST, 2014. JOHN S. INSALACO Mayor ATTEST: ) • (IITY 6,8UNCIL/MINUTES CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the City Council of the City of Apache Junction, Arizona, held on the 1st day of July, 2014. I further certify that the meeting was duly called and held and that a quorum was present. Dated this 7th day of July, 2014. // • _,1 , KATHLEEN CONNELLY //:-.7 City Clerk REGULAR MEETING OF THE CITY COUNCIL JULY 1, 2014 PAGE 10 OF 10 Agenda Item Cover Sheet City of Apache Junction, Arizona 300 E Superstition Boulevard Apache Junction, AZ 85119 File ID: 14-353 Agenda Item No. 3. Agenda Date: 8/5/2014 Sponsor: Janine Solley In Control: City Council MeetingIndex: Consideration of approval of the Greater Phoenix Economic Council (GPEC) contract for economic development services in the amount of $21,600.00, and reappointment of Councilmember Serdy to serve on the GPEC Board of Directors. Consideration and action. The City of Apache Junction became a member community of GPEC in 2007. GPEC's mission is to attract quality businesses to the Greater Phoenix region from around the world, and advocate and champion foundational efforts to improve the region's competitiveness. GPEC provides in-depth market data and analysis, site-selection services, and connections to Arizona's key leaders and companies. Renewal of the contract will allow GPEC to continue to provide these economic development services to the city for the period of July 1, 2014 through June 30, 2015. Staff respectfully requests council approve this item. Page 1 City of Apache Junction, Arizona Printed on 6/15/2026 ∙ Voice (480) 982-8002 ∙ Fax (480) 982-7018 ∙ TDD (480) 983-0095 www.ajcity.net 300 E. Superstition Boulevard, Apache Junction, AZ 85119 City of Apache Junction Home of the Superstition Mountains Economic Development Department DATE: July 1, 2014 MEMORANDUM TO: The Honorable Mayor & City Councilmembers MEMORANDUM THRU: George Hoffman, City Manager MEMORANDUM FROM: Janine Solley, Principal Econ Dev Specialist SUBJECT: GPEC contract Renewal FY14/15 As you heard at your June 30, 2014 Work Session, Apache Junction joined the Greater Phoenix Economic Council (GPEC) in 2007 and we have benefited from a number of services the organization provides its community members. These include; access to a staff research section, an annual multi-million dollar marketing campaign and direct marketing to site selection consultants and target industry prospect, as well as the traditional qualified ‘lead generation’ and prospect management activity. In this past fiscal year, GPEC initiated a REIT/Developer strategy to assist communities with limited existing inventory, continued to provide educational and industry intelligence opportunities through their Ambassador program, and remain committed to advocating for sound economic development practices in the State of Arizona. Most notable may be their leadership in the Velocity initiative which intends to increase the output of engineering students that can make Arizona more competitive for high-paying jobs. AJ-GPEC ‘Return-On-Investment’ calculates an 11:1 ROI when viewed over time. Our participation in and association with GPEC likewise opens doors for staff to interact with other ED-peers and site selection professionals that it would be extremely difficult if not impossible for staff to do on our own. This year’s GPEC renewal is in the amount of $21,600.00 and staff once again recommends approval. 1 ECONOMIC DEVELOPMENT AGREEMENT BETWEEN THE GREATER PHOENIX ECONOMIC COUNCIL AND THE CITY OF APACHE JUNCTION The City Council of the CITY OF APACHE JUNCTION, an Arizona municipal corporation (the “City”), and the GREATER PHOENIX ECONOMIC COUNCIL (“GPEC”), an Arizona non-profit corporation. NOW, THEREFORE, in consideration of the mutual promises contained herein, the CITY and GPEC agree as follows: I. RESPONSIBILITIES OF GPEC A. MISSION: GPEC works to attract quality businesses to the Greater Phoenix Region from around the world, and advocate and champion foundational effects to improve the region's competitiveness. B. GOALS: GPEC is guided by and strategically focused on two specific long-range goals: 1. Marketing the region to generate qualified business/industry prospects in targeted economic clusters 2. Leveraging public and private allies and resources to locate qualified prospects, improve overall competitiveness, and sustain organizational vitality C. RETENTION AND EXPANSION POLICY: 1. GPEC’s primary role is developing the Greater Phoenix region’s market intelligence strategy for high wage, base industry clusters in coordination with representatives of GPEC member communities. 2. Retention and expansion of existing businesses within GPEC member communities is primarily a local issue. 3. GPEC will support its member communities’ efforts to retain and expand existing businesses through coordinating regional support and providing research on key retention and expansion projects. 4. GPEC will advise its member communities when an existing company contacts GPEC regarding a retention or expansion issue, subject to any legal or contractual non-disclosure obligations. D. ACTION PLAN AND BUDGET: In accordance with the Mission, Goals and Retention and Expansion Policy set forth above and subject to the availability of adequate funding, GPEC shall implement the Action Plan and Budget adopted by GPEC's Board of Directors, a copy of which has been delivered to the City, receipt of which is hereby acknowledged. A summary of the Action Plan is attached hereto as Exhibit A (“GPEC Action Plan”). The City shall be informed of any changes in the adopted GPEC Action Plan which will materially affect or alter the priorities established therein. Such notification will be in writing and will be made prior to implementation of such changes. Notwithstanding the foregoing, the City acknowledges and agrees that GPEC may, in its reasonable judgment in accordance with its own practices and procedures, substitute, change, reschedule, cancel or defer certain events or activities described in the GPEC 2 Action Plan as required by a result of changing market conditions, funding availability, unforeseen expenses or other circumstances beyond GPEC's reasonable control. GPEC shall solicit the input of the City on the formulation of future marketing strategies and advertisements. The GPEC Action Plan will be revised to reflect any agreed upon changes to the GPEC Action Plan. E. PERFORMANCE TARGETS: Specific performance targets, established by GPEC’s Executive Committee and Board of Directors, are attached hereto as Exhibit B (“GPEC Performance Measures”) and shall be used to evaluate and report progress on GPEC’s implementation of the GPEC Action Plan. In the event of changing market conditions, funding availability, unforeseen expenses or other circumstances beyond GPEC's reasonable control, these performance targets may be revised with the City’s prior written approval, or with the prior written approval of a majority of the designated members of GPEC’s Economic Development Directors Team (“EDDT”). GPEC will provide monthly reports to the City discussing in detail its progress in implementing the GPEC Action Plan as well as reporting the numerical results for each performance measurement set forth in Exhibit B. GPEC shall provide a copy of its annual external audit for the preceding fiscal year to the City no later than December 31, 2014. In the case of any benchmark which is not met, GPEC will meet with the EDDT to provide an explanation of the relevant factors and circumstances and discuss the approach to be taken in order to achieve the target(s). Failure to meet a performance target will not, by itself, constitute an event of default hereunder unless GPEC: (i) fails to inform the City of such events; or (ii) fails to meet with EDDT to present a plan for improving its performance during the balance of the term of the Agreement. II. RESPONSIBILITIES OF THE CITY A. STAFF SUPPORT OF GPEC EFFORTS: The City shall provide staff support to GPEC's economic development efforts as follows: 1. The City shall respond to leads or prospects referred by GPEC in a professional manner within the time frame specified by the lead or prospect if the City desires to compete and if the lead is appropriate for the City. When available, the City agrees to provide its response in the format developed jointly by EDDT and GPEC. 2. The City shall provide appropriate local hospitality, tours and briefings for prospects visiting sites in the City. 3. The City shall provide an official economic development representative to represent the City on the EDDT, which advises GPEC’s President and CEO. 4. The City shall cooperate in the implementation of GPEC/EDDT process improvement recommendations including the use of common presentation formats, exchange of information on prospects with GPEC's staff, the use of shared data systems, land and building data bases and private sector real estate industry interfaces. 5. The City shall use its best efforts to respond to special requests by GPEC for particularized information about the City within three business days after the receipt of such request. 3 6. In order to enable GPEC to be more sensitive to the City's requirements, the City shall, at its sole option, deliver to GPEC copies of any City approved economic development strategies, work plan, programs and evaluation criteria. GPEC shall not disclose the same to the other participants in GPEC or their representatives. 7. The City shall utilize its best good faith efforts to cause an economic development professional representing the City to attend all marketing events and other functions to which the City has committed itself. 8. The City agrees to work with GPEC to improve the City’s competitiveness and market readiness to support the growth and expansion of the targeted industries as identified for the City in Exhibit C (“Targeted Industries”). B. RECOGNITION OF GPEC: The City agrees to recognize GPEC as the City's officially designated regional economic development organization for marketing the Greater Phoenix region. III. ADDITIONAL AGREEMENTS OF THE PARTIES: A. PARTICIPATION IN MARKETING EVENTS AND PROVISION OF TECHNICAL ASSISTANCE: Representative(s) of the City shall be entitled to participate in GPEC's marketing events provided that such participation shall not be at GPEC's expense. When requested and appropriate, GPEC will use its best efforts to provide technical assistance and support to City economic development staff for business location prospects identified and qualified by the City and assist the City with presentations to the prospect in the City or their corporate location. B. COMPENSATION: 1. The City agrees to pay $21,600.00 for services to be provided by GPEC pursuant to the Agreement during the fiscal year ending on June 30, 2015, as set forth in this Agreement. This amount is based on approximately $0.5752 per capita applied to that portion of the City’s population outside of Maricopa County plus $0.4397 per capita applied to that portion of the City’s population within Maricopa County, based upon the 2013 Office of Employment and Population Statistics, Arizona Department of Administration population estimate, which listed the City as having a population of 37,325 in Pinal County and 298 in Maricopa County. The payment by the City may, upon the mutual and discretionary approval of the board of directors of GPEC and the City Council, be increased or decreased from time to time during the term hereof in accordance with the increases or decreases of general application in the per capita payments to GPEC by other municipalities which support GPEC. 2. Funding of this Agreement shall be subject to the annual appropriations of funds for this activity by the City Council pursuant to the required budget process of the City. 3. Nothing herein shall preclude the City from contracting separately with GPEC for services to be provided in addition to those to be provided hereunder, upon terms and conditions to be negotiated by the City and GPEC. 4. GPEC shall submit invoices for payment on an annual basis. The foregoing notwithstanding, if GPEC has not provided the City with the audit required pursuant to paragraph I(E) above no later than December 31, 2014, no payments 4 shall be made hereunder until the City receives the audit report and is provided at least a 30 calendar day review and approval period.. Invoices and monthly activity reports, substantially in the form of Exhibit D (“Reporting Mechanism for Contract Fulfillment”) attached hereto, are to be submitted to the address listed under paragraph IV(P). C. COOPERATION: 1. The purpose of this agreement (“Agreement”) is to set forth the regional economic development program that GPEC agrees to undertake, the support that the City agrees to provide, the respective roles of GPEC and the City and the payments of the City to GPEC for the fiscal year July 1, 2014 - June 30, 2015. 2. The parties acknowledge that GPEC is a cooperative organization effort among GPEC and its member communities. Accordingly, the City and GPEC covenant and agree to work together in a productive and harmonious manner, to cooperate in furthering GPEC’s goals for the 2014-2015 fiscal year. The City and GPEC further covenant and agree to comply with the Regional Cooperation Protocol, attached hereto as Exhibit F, in all material respects. 3. The City agrees to work with GPEC, as necessary or appropriate, to revise the performance measures, and/or benchmarks, and/or goals for the FY 2015-2016 contract. 4. The City agrees to work with GPEC during the FY2014-2015 program year to develop a revised public sector funding plan, including a regional allocation formula for FY2015-2016, if determined to be necessary or appropriate. IV. GENERAL PROVISIONS: A. COVENANT AGAINST CONTINGENT FEES: GPEC warrants that no person or selling agent has been employed or retained to solicit or secure this contract upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee. For a breach or violation of this warranty, the City shall have the right to terminate this Agreement without liability or, in its discretion, to deduct the commission, brokerage or contingent fee from its payment to GPEC. B. PAYMENT DEDUCTION OFFSET PROVISION: GPEC acknowledges that no payment shall be made to any contractor as long as there is any outstanding obligation due to the City, and any such obligation shall be offset against payment due to GPEC. C. ASSIGNMENT PROHIBITED: No party to this agreement may assign any right or obligation pursuant to this Agreement. Any attempted or purported assignment of any right or obligation pursuant to this Agreement shall be void and have no effect. D. INDEPENDENT CONTRACTOR; NO AGENCY: Nothing contained in this Agreement creates any partnership, joint venture or agency relationship between the City and GPEC. At all times during the term of this Agreement, GPEC shall be an independent contractor and shall not be an employee of City. City shall have the right to control GPEC only insofar as to the results of GPEC's services rendered pursuant to this Agreement. GPEC shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. GPEC shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever. 5 E. INDEMNIFICATION AND HOLD HARMLESS: During the term of this Contract, GPEC shall indemnify, defend, hold, protect and save harmless the City and any and all of its Council members, officers and employees from and against any and all actions, suits, proceedings, claims and demands, loss, liens, costs, expense and liability of any kind and nature whatsoever, for injury to or death of persons, or damage to property, including property owned by City brought, made, filed against, imposed upon or sustained by the City, its officers, or employees in and arising from or attributable to or caused directly or indirectly by the negligence, wrongful acts, omissions or from operations conducted by GPEC, its directors, officers, agents or employees acting on behalf of GPEC and with GPEC’s knowledge and consent. Any party entitled to indemnity shall notify GPEC in writing of the existence of any claim, demand or other matter to which GPEC's indemnification obligations would apply, and shall give to GPEC a reasonable opportunity to defend the same at its own expense and with counsel reasonably satisfactory to the indemnified party. Nothing in this Subsection E shall be deemed to provide indemnification to any indemnified party with respect to any liabilities arising from the fraud, negligence, omissions or willful misconduct of such indemnified party. F. INSURANCE: GPEC shall procure and maintain for the duration of this Agreement, at GPEC's own cost and expense, insurance against claims for injuries to persons or damages to property which may arise from or in connection with this Agreement by GPEC, its agents, representatives, employees or contractors, in accordance with the Insurance Requirements set forth in Exhibit E (“Insurance Requirements”), attached hereto. The City acknowledges that it has received and reviewed evidence of GPEC’s insurance coverage in effect as of the execution of this Agreement. G. GRATUITIES. The City may, by written notice to GPEC, terminate the right of GPEC to proceed under this Agreement upon one (1) calendar day notice, if it is found that gratuities in the form of entertainment, gifts, or otherwise were offered or given by GPEC, or any agent or representative of GPEC, to any officer or employee of the City with a view toward securing a contract or securing favorable treatment with respect to the awarding or amending, or the making of any determinations with respect to the performance of such contract; provided that the existence of the facts upon which the City makes such findings shall be an issue and may be reviewed in any competent court. In the event of such termination, the City shall be entitled to pursue all legal and equitable remedies against GPEC available to the City. H. EQUAL EMPLOYMENT OPPORTUNITY. During the performance of this Agreement, GPEC agrees as follows: 1. GPEC will not discriminate against any employee or applicant for employment because of race, color, religion, gender, sexual orientation, national origin, age or disability. GPEC shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, gender, sexual orientation, national origin, age or disability. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. GPEC agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. 6 2. GPEC will, in all solicitations or advertisements for employees place by or on behalf of GPEC, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age or disability. 3. GPEC will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement, provided that the foregoing provisions shall not apply to Agreements or subcontracts for standard commercial supplies or new materials. 4. Upon request by the City, GPEC shall provide City with information and data concerning action taken and results obtained in regard to GPEC's Equal Employment Opportunity efforts performed during the term of this Agreement. Such reports shall be accomplished upon forms furnished by the City or in such other format as the City shall prescribe. I. COMPLIANCE WITH APPLICABLE FEDERAL AND STATE LAWS REQUIRED. GPEC understands and acknowledges the applicability of the American with Disabilities Act, the Immigration Reform and Control Act of 1986 and the Drug Free Workplace Act of 1989 and agrees to comply therewith in performing under any resultant agreement and to permit City inspection of its records to verify such compliance. 1. GPEC warrants to the City that, to the extent applicable under A.R.S. §41-4401, GPEC is in compliance with all Federal Immigration laws and regulations that relate to its employees and with the E-Verify Program under A.R.S. §23-214(A). GPEC acknowledges that a breach of this warranty by GPEC or any subconsultants providing services under this Agreement is a material breach of this Agreement subject to penalties up to and including termination of this Agreement or any applicable subcontract. The City retains the legal right to inspect the papers of any employee of GPEC or any subconsultant who works on this Agreement to ensure compliance with this warranty. 2. The City may conduct random verification of the employment records of GPEC and any of its subconsultants who work on this Agreement to ensure compliance with this warranty. 3. The City will not consider GPEC or any of its subconsultants who work on this Agreement in material breach of the foregoing warranty if GPEC and such subconsultants establish that they have complied with the employment verification provisions prescribed by 8 USCA § 1324(a) and (b) of the Federal Immigration and Nationality Act and the e-verify requirements prescribed by Arizona Revised Statutes § 23-214(A). 4. The provisions of this Section I must be included in any contract GPEC enters into with any and all of its subconsultants who provide services under this Agreement or any subcontract to provide services under this Agreement. As used in this Section I "services" are defined as furnishing labor, time or effort in the State of Arizona by a contractor or subcontractor. Services include construction or maintenance of any structure, building or transportation facility or improvement to real property. 5. Pursuant to A.R.S. §§35-391.06 and 35-393-06, GPEC hereby certifies to the City that GPEC does not have "scrutinized" business operations, as defined in A.R.S. §§35-391 and 35-393, in either Sudan or Iran. 7 J. TERMINATION. City shall have the right to terminate this Agreement if GPEC shall fail to duly perform, observe or comply with any covenant, condition or agreement on its part under this Agreement and such failure continues for a period of 30 calendar days (or such shorter period as may be expressly provided herein) after the date on which written notice requiring the failure to be remedied shall have been given to GPEC by the City; provided, however, that if such performance, observation or compliance requires work to be done, action to be taken or conditions to be remedied which, by their nature, cannot reasonably be accomplished within 30 calendar days, no event of default shall be deemed to have occurred or to exist if, and so long as, GPEC shall commence such action within that period and diligently and continuously prosecute the same to completion within 90 calendar days or such longer period as the City may approve in writing. The foregoing notwithstanding, in the event of circumstances which render GPEC incapable of providing the services required to be performed hereunder, including, but not limited to, insolvency or an award of monetary damages against GPEC in excess of its available insurance coverage and assets, the City may immediately and without further notice terminate this Agreement. K. RESPONSIBILITY FOR COMPLIANCE WITH LEGAL REQUIREMENTS. GPEC's performance hereunder shall be in material compliance with all applicable federal, state and local health, environmental, and safety laws, regulations, standards, and ordinances in effect during the performance of this Agreement. L. INSTITUTION OF LEGAL ACTIONS. Any legal actions instituted pursuant to this Agreement must be filed in the county of Pinal, State of Arizona, or in the Federal District Court in the District of Arizona. In any legal action, the prevailing party in such action will be entitled to reimbursement by the other party for all costs and expenses of such action, including reasonable attorneys' fees as may be fixed by the Court. M. APPLICABLE LAW. Any and all disputes arising under any Agreement to be awarded hereunder or out of the proposals herein called for, which cannot be administratively resolved, shall be tried according to the laws of the State of Arizona, and GPEC shall agree that the venue for any such action shall be in the State of Arizona, Pinal County. N. CONTINUATION DURING DISPUTES. GPEC agrees that, notwithstanding the existence of any dispute between the parties, each party shall continue to perform the obligations required of it during the continuation of any such dispute, unless enjoined or prohibited by an Arizona court of competent jurisdiction. O. CITY REVIEW OF GPEC RECORDS. GPEC must keep all Agreement records separate and make them available for audit by City personnel upon request. P. NOTICES. Any notice, consent or other communication required or permitted under this Agreement shall be in writing and shall be deemed received at the time it is personally delivered, on the day it is sent by facsimile transmission, on the second day after its deposit with any commercial air courier or express service or, if mailed, three (3) business days after the notice is deposited in the United States mail addressed as follows: If to City: George Hoffman City Manager City of Apache Junction 300 East Superstition Boulevard Apache Junction, AZ 85219 8 Phone: (480) 474-5066 Fax: (480) 474-5110 If to GPEC: Barry Broome President and Chief Executive Officer Greater Phoenix Economic Council Two North Central Avenue, Suite 2500 Phoenix, Arizona 85004-4469 Phone: (602) 256-7700 FAX: (602) 256-7744 Any time period stated in a notice shall be computed from the time the notice is deemed received. Either party may change its mailing address or the person to receive notice by notifying the other party as provided in this paragraph. Q. TRANSACTIONAL CONFLICT OF INTEREST. Notwithstanding paragraph IV(J), all parties hereto acknowledge that this Agreement is subject to cancellation by the City pursuant to the provisions of Section 38-511, Arizona Revised Statutes. R. NONLIABILITY OF OFFICIALS AND EMPLOYEES. No member, official or employee of the City will be personally liable to GPEC, or any successor in interest, in the event of any default or breach by the City or for any amount which may become due to GPEC or successor, or on any obligation under the terms of this Agreement. No member, official or employee of GPEC will be personally liable to the City, or any successor in interest, in the event of any default or breach by the GPEC or for any amount which may become due to the City or successor, or on any obligation under the terms of this Agreement. S. SEVERABILITY. City and Consultant each believe that the execution, delivery and performance of this Agreement are in compliance with all applicable laws. However, in the unlikely event that any provision of this Agreement is declared void or unenforceable (or is construed as requiring City to do any act in violation of any applicable laws, including any constitutional provision, law, regulation, or City Code), such provision shall be deemed severed from this Agreement and this Agreement shall otherwise remain in full force and effect; provided that this Agreement shall retroactively be deemed reformed to the extent reasonably possible in such a manner so that the reformed agreement (and any related agreements effective as of the same date) provide essentially the same rights and benefits (economic and otherwise) to the Parties as if such severance and reformation were not required. Unless prohibited by applicable laws, the Parties further shall perform all acts and execute, acknowledge and/or deliver all amendments, instruments and consents necessary to accomplish and to give effect to the purposes of this Agreement, as reformed. T. CAPTIONS. The captions contained in this Agreement are merely a reference and are not to be used to construe or limit the text. U. NO THIRD PARTY BENEFICIARIES. No creditor of either party or other individual or entity shall have any rights, whether as a third-party beneficiary or otherwise, by reason of any provision of this Agreement. V. ENTIRE AGREEMENT, WAIVERS AND AMENDMENTS. This Agreement may be executed in up to three (3) duplicate originals, each of which is deemed to be an original. This Agreement, including ten (10) pages of text and the below-listed exhibits which are incorporated herein by this reference, constitutes the entire understanding and agreement of the parties. 9 Exhibit A - GPEC Action Plan Exhibit B - GPEC Performance Measures Exhibit C - Targeted Industries Exhibit D - Reporting Mechanism for Contract Fulfillment Exhibit E - Insurance Requirements Exhibit F – Regional Cooperation Protocol This Agreement integrates all of the terms and conditions mentioned herein or incidental hereto, and supersedes all negotiations or previous agreements between the parties with respect to all or any part of the subject matter hereof. Except as otherwise expressly provided in this Agreement, any failure or delay by any party in asserting any of its rights or remedies as to any default, will not operate as a waiver of any default, or of any such rights or remedies, or deprive any such party of its right to institute and maintain any actions or proceedings which it may deem necessary to protect, assert or enforce any such rights or remedies. All waivers of the provisions of this Agreement must be in writing and signed by the appropriate authorities of the City or GPEC, and all amendments hereto must be in writing and signed by the appropriate authorities of the parties hereto. IN WITNESS WHEREOF, the parties hereto have executed the Agreement this day of _______________________, 2014. City of Apache Junction, an Arizona municipal corporation By: John S. Insalaco, Mayor STATE OF ARIZONA ) ) ss. COUNTY OF MARICOPA ) On this _____ day of _______, 2014, before me, the undersigned Notary Public, personally appeared ___________, who acknowledged himself to be the _______________ of ________________, an Arizona _____________ corporation, that he, as such officer, being authorized so to do, executed the foregoing instrument for the purposes therein contained, by signing the name of the corporation by himself as such officer. In witness whereof, I hereunto set my hand and official seal. _________________________ Notary Public My commission expires: ATTEST: By:_________________________ Kathy Connelly, City Clerk 10 APPROVED AS TO FORM: By:________________________ Richard J. Stern, City Attorney GREATER PHOENIX ECONOMIC COUNCIL, an Arizona nonprofit corporation By:________________________________________ Barry Broome, President & Chief Executive Officer STATE OF ARIZONA ) ) ss. COUNTY OF MARICOPA ) On this _____ day of _______, 2014, before me, the undersigned Notary Public, personally appeared ___________, who acknowledged himself to be the _______________ of ________________, an Arizona _____________ corporation, that he, as such officer, being authorized so to do, executed the foregoing instrument for the purposes therein contained, by signing the name of the corporation by himself as such officer. In witness whereof, I hereunto set my hand and official seal. _________________________ Notary Public My commission expires: Renewable Energy Manufacturing & Logistics Biomedical/ Personalized Medicine Mission Critical Advanced Business Services Aerospace & Aviation Emerging Tech MARICOPA COUNTY APACHE JUNCTION AVONDALE BUCKEYE CASA GRANDE CAVE CREEK CHANDLER EL MIRAGE FOUNTAIN HILLS GILA BEND GILBERT GLENDALE GOODYEAR MARICOPA MESA PEORIA PHOENIX QUEEN CREEK SCOTTSDALE SURPRISE MEMBER COMMUNITIES TEMPE TOLLESON WICKENBURG YOUNGTOWN DRAFTSHIFTING TOWARDS INNOVATION EXHIBIT A FY 2015 ACTION PLAN 4 GPEC Stakeholders 6 FY15 Metrics 7 FY15 Budget 8 Business Development 10 Competitiveness 12 Marketing and Communications 13 Stakeholder Engagement: Paving the Way FY14 MILESTONES Momentum gained in the last year— select achievements and key benchmarks FY15 ACTION ITEMS Sample of activities that adhere to a five-year vision and result in progress DRIVES THESE FY15 METRICS Shows relationship between action items and annual performance goals WHAT TO EXPECT IN THE FOLLOWING PAGES 2 GPEC MISSION Attract quality businesses to the Greater Phoenix region from around the world, and advocate and champion foundational efforts to improve the region’s competitiveness. Strategic Pillar Market Intelligence Next Generation Attraction International Regional Brand GPEC Brand Capital Markets / Venture Formation By 2016 GPEC’s market intelligence model will be best-in-class. GPEC will elevate Greater Phoenix as a leading center of emerging technologies. GPEC will maintain its reputation as a credible, respectable and “go to” organization. GPEC’s foreign direct investment approach will be a national best practice. GPEC will successfully define Greater Phoenix as a region that is forward-thinking, innovative and business-friendly. GPEC will be the nation’s premier agency and leader in the economic development realm. In Arizona, GPEC will be the principal leadership organization. GPEC will develop a science and technology-based fund that will drive regional innovation activity. 3 EXECUTIVE SUMMARY AND FIVE-YEAR STRATEGIC PLAN OVERVIEW In reflecting on our 25 years of existence, GPEC stands strong in our foundation of working to advance the Greater Phoenix economy through quality jobs and investment. Consistent threads in bold leadership, above-market performance and real public-private collaboration have rung true since our inception. Where we have evolved is in our appetite, ability and need to grow the economy differently—beyond the traditional model of attracting business. While the pressures of global competition have forced others to react and recalibrate how to approach economic development, GPEC has spent almost the last decade in front of the curve. Nearly 10 years ago, we shifted from a traditional economic development format to one more comprehensive yet disciplined, building a core, sophisticated research competency that has informed and shaped all aspects of GPEC’s economic development model—from business attraction to competitiveness, strategy and marketing. This shift in behavior and the resulting performance-driven outcomes are what separate our organization from other economic development shops across the country. As we celebrate a quarter century of accomplishments, all of which would not have been possible without the leadership, commitment and support of our board and stakeholders, we are excited and ready to drive the next transformation of our economy. VISION AND PROGRESS As approved by GPEC’s Board of Directors in FY11, these strategic pillars will guide the organization’s fiscal year activities, and by 2016, lead to the following vision statements: 4 Alliance Bank of Arizona APS Arizona Cardinals Arizona Diamondbacks Arizona State University Bank of America Banner Health BBVA Compass Chase CopperPoint Mutual Cox Communications D.L. Withers Construction Dignity Health DMB Associates Ernst & Young Freeport-McMoRan Copper & Gold Grand Canyon University Haydon Building Corp Intel Corporation Job Brokers Kitchell Maracay Homes Maricopa Community Colleges Mayo Clinic Meritage Homes MidFirst Bank National Bank of Arizona Phoenix Suns Polsinelli PC Republic Media Republic Services Squire Sanders SRP University of Phoenix US Airways Valley Metro Verizon Wireless Waste Management Wells Fargo Abengoa/Abacus Aetna Arizona Business Bank BDO BlueCross BlueShield of Arizona BMO Harris Bank Bryan Cave Brycon Construction Cancer Treatment Centers of America Cassidy Turley/BRE Commercial CBIZ MHM CBRE CCS Presentation Systems Celgene Corporation CenturyLink Chanen Development Co. Coe & Van Loo Consultants Colliers International Cushman & Wakefield Davis Deloitte Digital Realty Trust DIRTT El Dorado Holdings Empire Southwest Fennemore Craig Gammage & Burnham Gilbane Building Co. Google Green Loop Solutions Greenberg Traurig Hensley Hines Infusionsoft JE Dunn Construction Jones Lang LaSalle Layton Construction Lee and Associates Lewis Roca Rothgerber Liberty Property Trust M+W Group Macerich The McShane Companies Mortenson Construction Nationwide Realty Investors Okland Construction Phoenix Children’s Hospital Renaissance Companies Ryan Companies Saint Holdings Skanska USA Building SmithGroup Snell & Wilmer Southwest Airlines Southwest Gas Corporation Sun Health Sunbelt Holdings Sundt Construction Target Commercial Interiors Thunderbird School of Global Management Total Transit Transwestern Commercial Services U.S. Bank University of Arizona USAA ViaWest Group Walmart Ware Malcomb Weitz Company Wespac Construction Willmeng Construction Wist Office Products Wood, Patel & Associates Maricopa County Apache Junction Avondale Buckeye Casa Grande Cave Creek Chandler El Mirage Fountain Hills Gila Bend Gilbert Glendale Goodyear Maricopa Mesa Peoria Phoenix Queen Creek Scottsdale Surprise Tempe Tolleson Wickenburg Youngtown MEMBER COMMUNITIES GPEC STAKEHOLDERS* GOLD PLATINUM 5 A.T. Still University AAA Arizona Air Products and Chemicals Arizona Community Foundation Arizona Office Technologies Avnet Balfour Beatty Construction Bank of Arizona Bristol Global Mobility Brownstein Hyatt Farber Schreck Capital Group Companies Carefree Partners Clarius Partners Clark Hill PLC CORE Construction CoStar Group Deutsch Architecture Group Dibble Engineering Dircks Moving & Logistics Ensemble Real Estate Solutions Fervor Creative Globe Corporation Goodmans Interior Structures Goodwill of Central Arizona GPE Commercial Advisors Green Card Fund Healthcare Trust of America Jennings, Strouss & Salmon Kelly Services KPMG KTAR Kutak Rock Land Advisors Organization Merit Partners Midwestern University MSS Technologies NRG Thermal On Q Financial Osborn Maledon PHX Architecture The Plaza Companies Quarles & Brady Queen Creek/Landmark Co. St. Clair Technologies Sun State Builders Sunstate Equipment Company Superior Group Synergy Seven Tallwave Tratt Properties Ultimate Staffing Services University of Advancing Technology Univita Volo Holdings The Alter Group Applied Economics Butler Design Group Gallagher & Kennedy Guided Therapy Systems Holualoa Scottsdale Office Hunt Construction Group IO John C. Lincoln Health Network McCarthy Building Companies Newmark Grubb Knight Frank Plant Solutions Vermaland * As of Arpil 24, 2014 SILVER BRONZE 6 Payroll Generated Number of Jobs High-wage Jobs Average High-wage Salary Qualified Prospects Qualified International Prospects Emerging Tech Assists Reach of Editorial Placements $197,579,525 4,675 2,450 $51,026 208 37 10 183 M $217,337,478 5,143 2,695 $56,695 229 41 12 201 M $239,071,225 5,657 2,964 $62,365 252 45 14 221 M THRESHOLD TARGET STRETCH FY15 METRICS 7 FY15 BUDGET JULY 1, 2014 - JUNE 30, 2015 (1) Some reclassifications have been made in the current year )) ))) )) )) ) ) ) ) ) ) ) ) ) )) ) ) ) ) ) ) ) Revenues Public Funds Private Funds New Pledge Revenue In-Kind Pledges Special Events, Prog. & Spon. Other Total Revenues Operating Expenditures Business Development Marketing Research & Strategy External Relations Resource Management Personnel Facilities In-Kind Special Projects Total Expenses Net Gain (Loss) Less: Capital Expenditures Amortization of Deferred Rent Add: Depreciation Net Cash Flows Beginning Cash Ending Cash FY 2015 Budget $ 2,246,500 2,550,000 250,000 59,400 265,000 3,300 $ 5,374,200 444,200 258,500 265,100 84,400 212,900 3,295,100 434,200 59,400 205,000 $ 5,258,800 $ 115,400 (10,000 (64,300 31,000 72,100 1,650,000 $ 1,722,100 $ Change $ 218,100 250,000 (32,600 25,000 (1,700 $ 458,800 133,200 (7,700 109,200 (10,600 (4,100 (47,700 25,000 (31,600 75,000 $ 240,700 $ 218,100 (21,300 6,000 203,100 (76,000 $ 127,100 FY 2014 Budget $ 2,028,400 2,300,000 250,000 92,000 240,000 5,000 $ 4,915,400 311,000 266,200 155,900 95,000 217,000 3,342,800 409,200 91,000 130,000 $ 5,018,100 $ (103,000 (10,000 (43,000 25,000 (131,000 1,726,000 $ 1,595,000 % of Total 39.6% 44.0% 6.8% 2.1% 7.3% 0.2% 100.0% 6.9% 5.0% 3.1% 4.8% 4.9% 61.3% 7.5% 2.1% 4.3% 100.0% % of Total 41.8% 47.4% 4.7% 1.1% 4.9% 0.1% 100.0% 8.4% 4.9% 5.0% 1.6% 4.0% 62.7% 8.3% 1.1% 3.9% 100.0% Change 10.8% 10.9% 0.0% (35.4% 10.4% (34.0% 9.3% 42.8% (2.9% 70.0% (11.2% (1.9% (1.4% 6.1% (34.7% 57.7% 4.8% (211.7% FY13-14 Forecast $ 2,036,000 2,260,000 350,000 110,000 377,000 8,000 $ 5,141,000 363,500 261,500 162,000 252,500 257,500 3,212,000 395,000 110,000 223,000 $ 5,237,000 $ (96,000 (21,000 (65,000 30,000 (152,000 1,802,000 $ 1,650,000 FY14 MILESTONES 8 FY15 ACTION ITEMS Seek Investment to Accelerate Development and Community Planning As an outcome of the Community Partnership Program, which was designed to assist member cities in planning and development for infrastructure, GPEC will actively promote unique industrial, office and healthcare development opportunities within our communities to local and national developers, real estate investment trusts (REITs) and institutional capital sources. Host National and International Road Shows Following the success of road shows in Silicon Valley, Vancouver, B.C., and Chicago, GPEC will execute another four to six trips in target markets, to be led by the region’s mayors and Maricopa County supervisors. GPEC will convene key executives and multipliers (ie, law firms, financial institutions) and demonstrate the investment and supply chain opportunities available in Greater Phoenix. Place a Razor-sharp Focus on California Though the Golden State continues to be a leader in innovation performance, California’s operating and regulatory environments remain a growth impediment. Given that California also remains the top location for prospects generated, GPEC will target multiplier networks in Silicon Valley and LA to bolster direct lead- generation efforts, as well as engage California-based corporate headquarters in a site-optimization planning dialogue. Road to Success Adding a new dimension to our business development approach, GPEC and eight communities executed three successful road shows to Silicon Valley, Vancouver, B.C., and Chicago. The road shows provided direct engagement among corporate decision-makers and GPEC’s mayors, board directors and EDDTs, and led to 15 new prospects, seven leads and two tech assists. On a Global Stage As the only U.S. Mayor invited to the World Economic Forum’s Annual Meeting of the New Champions in Dalian, China, Phoenix Mayor Stanton was given rare access to 1,000 global companies and some of the world’s most prominent, influential leaders. Mayor Stanton and GPEC President and CEO Barry Broome held one-on-one meetings with 22 C-level executives, giving briefings on the Brookings Metropolitan Business Plan, the Arizona Center-China and other important regional initiatives. This high-profile event generated three leads, 10 companies interested in participating in the metro business plan and more than 800 million people reached through resulting editorial placements in the Wall Street Journal, Bloomberg, CNBC Asia and China’s top business channels. Community Partnership Program Launched to further enhance support for our communities, the Community Partnership Program (CPP) provided open dialogue between leadership from our municipalities and GPEC to align current strategies in creating a more competitive region. Productive discussion resulted in a closer assessment of infrastructure, review of each community’s economic development strategy, and a need for connectivity to local/national developers and REITs. In the coming year, GPEC will launch a second phase of the CPP to ensure progress with each community is occurring. BUSINESS DEVELOPMENT Create and maintain high-quality jobs and investment through targeted, direct selling Proactively pursue the best projects that meet community and regional objectives DRIVES THESE FY15 METRICS SUPPORTS THESE STRATEGIC PILLARS 9 Connect with Top 50 Corporations As a complement to our Market Intelligence model, GPEC will identify 50 of the region’s top corporate office and industrial users—companies that are not based in Arizona—and work to establish relationships between local community leadership and companies’ national leadership with the intent to identify areas of opportunity for new growth and expansion. Expand Investment Activities in China, Canada and Mexico GPEC and the Arizona Commerce Authority have contracted with the Center of American States (CAS), which represents nine U.S. markets in China, to pursue investment for our state. Represented as the Arizona Center-China, CAS will encourage direct investment into Arizona, as China’s companies are expected to employ between 200,000 and 400,000 Americans in the next five years. Since Canada represents one-third of GPEC’s international prospects, we will pursue investment interest from the provinces of Alberta and British Columbia, hosting road shows in top Canadian markets. And with countries in the Eurozone experiencing an economic recovery, GPEC will target an outbound technology investment strategy for Western Europe. Finally, GPEC will continue to leverage its network of international multipliers through domestic sales missions and support the collaborative efforts to establish a trade and investment office in Mexico City. • Pipeline of qualified prospects • Pipeline of qualified international prospects • Total number of jobs created • Number of high-wage jobs created • Average high-wage salary • Payroll generated • Stakeholder satisfaction with business attraction • Attraction • International • Regional Brand • GPEC Brand Staying On Top GPEC continues to maintain a national reputation as a high-performing, well respected economic development organization, earning top rankings and recognition in FY14 by Site Selection Magazine and Business Facilities. FY14 MILESTONES 10 FY15 ACTION ITEMS Launch Velocity - the Metropolitan Business Plan to Transform the Greater Phoenix Economy By providing technical and external relations support, GPEC will help drive the efforts to launch Velocity, the Metropolitan Business Plan, through a public rollout in the fall of 2014. Velocity represents an unprecedented effort to move Greater Phoenix onto new economic footing, transforming Greater Phoenix’s economy to be a global force for innovation and technology by 2025. Focus Market Intelligence on Electronics GPEC will assess the depth of electronics companies in the region, broadening our market intelligence program to its third industry focus. Researching these companies in support of our communities’ respective retention and expansion programs, GPEC will specifically evaluate next-generation electronics technology opportunities, identified through Velocity, which span several of the region’s existing key industries. Execute Global Cities Initiative As a joint project of the Brookings Institution and JP Morgan Chase, the Global Cities Initiative (GCI) is designed to equip city and metro leaders with tools to become more globally connected and competitive. Greater Phoenix is among nine other regions selected as a Global City and stands much to gain from this initiative. Through participation in GCI, the region will not only benefit in the exchange of information with other markets, but also our metro will work alongside Brookings and JP Morgan Chase to develop a plan that will increase export and trade activity. Gaining Velocity In FY14, a broad coalition of business, public and education leaders answered the call to pivot from an economy reliant upon consumption-based industries (ie, retail, construction and tourism) to one driven by advanced industries. Much progress has been made on Velocity, the Metropolitan Business Plan, in creating a vision, conducting a market assessment and identifying specific strategies that will transform Greater Phoenix’s economy in the next 10 years. The plan will focus on initiatives that will drive innovation commercialization, develop and retain human capital, upgrade capacity and a built environment for entrepreneurs, and increase connectivity between industries and entrepreneurs to global markets to promote export growth. Global Exchange of Best Practices The Phoenix metro was selected as one of eight markets to participate in a four-year learning and action network that develops and implements regional strategies to encourage global trade and investment. A joint project of Brookings Institution and JPMorgan Chase, the Global Cities Initiative (GCI) is designed to strengthen key metros across the U.S. in becoming more globally competitive. GPEC helped to facilitate content and draw 300 attendees to a GCI forum where prominent U.S. trade and foreign policy leaders like former U.S. Secretary of Commerce Bill Daley, former U.S. Trade Representative Carla Hills and U.S. Secretary of Commerce Penny Pritzker challenged the business community to advocate for increased export activity. COMPETITIVENESS Guide new, strategic business opportunities through geographic and industry trend analyses Evaluate targeted, sound economic development programs that enhance regional and state competitiveness DRIVES THESE FY15 METRICS SUPPORTS THESE STRATEGIC PILLARS 11 Pursue Grant Opportunities While GPEC has not historically sought grants, the organization was successful in securing federal dollars from the U.S. Economic Development Administration in 2013. Pursuit of grants at both the federal level and through private foundations will be a focus in the coming year. Federal grants place an emphasis on collaboration among public and private entities, and GPEC has the reach to work with our partners in aligning around common economic development priorities. Convene Executive Mission to Washington, D.C. Building on the effective program and relationships garnered from the 2013 Executive Mission, GPEC will return to Washington, D.C. in the spring of 2015. The focus of this mission will be concentrated on seeking federal resources and support from congressional, government agency and industry partners for innovation, industry-led R&D centers, STEM workforce and education pipeline, exports, and entrepreneurship. • Pipeline of qualified prospects • Average high-wage salary • Emerging technology assists • Competitive position progress • Market Intelligence • Next Generation • Attraction • International • Regional Brand • GPEC Brand • Capital Markets/ Venture Formation Plans to Grow Advanced Manufacturing For the first time ever, GPEC secured a federal grant to develop a strategic plan for the implementation of an Innovation and Commercialization Center for Advanced Manufacturing. Funded by the U.S. Department of Commerce Economic Development Administration, the Investing in Manufacturing Communities Partnership was designed to accelerate the resurgence of manufacturing across the country. In partnership with ASU, GPEC is exploring a plan for an innovation center focused on sensor technologies, leveraging ASU’s capabilities and other industry competencies within the region. FY14 MILESTONES 12 FY15 ACTION ITEMS Target Lead-generation Activity for Business Development In the next year, GPEC will refine existing search engine optimization activities to drive direct leads for GPEC’s business development team to target. We will explore new online marketing tools that generate measurable outcomes and stir qualified interest among companies thinking of expanding their operations. This approach will enable GPEC to capture leads that are engaging with our digital assets and work to convert them into prospects. Deliver New Tools in Marketing Region GPEC will further enhance our social media strategy by strengthening the marketing partnership with business and tourism organizations throughout the state in an effort to enhance the region’s brand through our own citizens. Specifically, this partnership will utilize the newly launched Splicity app to develop citizen video content that further promotes our region’s lifestyle and business culture. Revamp GPEC’s Online Presence The design of GPEC’s social media sites will be updated to ensure continuity of the organization’s brand, and content will be developed more strategically in order to replicate and extend across all online channels. GPEC will also develop a plan to engage investors in reiterating key business and marketing messages within their respective social media accounts to broaden visibility for the region to new audiences. Finally, GPEC will seek new marketing tools to more directly create dynamic interaction with end users on gpec.org. A Leading Voice Arizona Senate Bill (SB) 1062 had potential to negatively impact current and future business expansion to Greater Phoenix. While GPEC closely monitored SB1062, board leadership moved swiftly to issue a formal veto request to the Governor. GPEC was the first business organization to call for a veto, which led to appearances on CNN, NBC Nightly News and Bloomberg TV, where President and CEO Barry Broome positioned Arizona as a pro-business state. Following the Governor’s veto, GPEC sent a letter to Governor Brewer, thanking her for her continued leadership and sound, pro-business policies. Marketing Internationally In an effort to market Greater Phoenix to targeted international audiences, GPEC conducted outreach to organizations that already serve as points of entry for foreign companies like ChinaGoAbroad, American Chamber of Commerce in Shanghai and Canada Arizona Business Council. Through banner ads, GPEC’s international toolkit and custom mailers, GPEC made notable strides in bringing awareness of Greater Phoenix as an investment location to companies in China and Canada. Seeing Results After last year’s launch of the GPEC California 100 campaign and ongoing efforts by our business development team to cultivate CEO relationships, GPEC celebrated two wins: Matrix Absence Management, an advanced business services company bringing 50 high-wage jobs, and a tech assist. MARKETING & COMMUNICATIONS Market and promote region’s strengths and assets in new markets using non-traditional tools Continue to position GPEC as a reliable resource for stakeholders, policy-makers, citizens and media on key economic development issues DRIVES THESE FY15 METRICS SUPPORTS THESE STRATEGIC PILLARS 13 Promote County Competes Serving as the economic development arm of Maricopa County, GPEC has conducted a series of meetings with several key County departments with the objective of learning more about how we can promote Maricopa County’s services and partnership capabilities to prospective companies considering an expansion or relocation. Known as the County Competes Program, GPEC will develop a content-specific marketing presence to raise awareness among our clients on the County’s proactive and rapid willingness to meet business needs. Support Super Bowl XLIX As in 2008, GPEC will partner with the Arizona Commerce Authority and our member communities to support the Arizona Super Bowl Host Committee in implementing a host program targeting C-level executives around Super Bowl XLIX. This four-day program will showcase the business, innovation and lifestyle opportunities that exist in Greater Phoenix and facilitate dialogue among the region’s CEOs and community leaders with CEOs and executives from major brand enterprises, up-and-coming companies and Fortune 1000 firms. • Pipeline of qualified prospects • Pipeline of international prospects • Total reach of editorial placements • Attraction • Regional Brand • GPEC Brand Targeted Outreach Leveraging the built communications platforms of LinkedIn and Twitter, GPEC’s marketing and business development teams worked to engage CEOs in very specific conversations based on executive profile interests and social media activity while effectively integrating the region’s value proposition in the dialogue exchange. In a very unconventional way, but that is growing widely acceptable, GPEC has had early and measurable success with this approach. Board of Directors Provides effective oversight of the organization and helps shape GPEC’s influence as a regional thought leader. Executive Committee Acts on behalf of the Board of Directors, advising on strategic direction and overall performance of annual goals. Board-Level Committees « Performance Committee Evaluates the performance of the organization and the President & CEO. « Nominating Committee Serves to nominate the At-large Directors and Board officers, and recommends candidates to the board for approval, based on nominations received from mayors of member communities. « Audit Committee Assesses internal controls and oversees auditors and the annual audit. « Finance Committee Sets financial objectives for the organization and recommends the annual budgets as part of the Action Plan. STAKEHOLDER ENGAGEMENT The active involvement by GPEC stakeholders carves a path for our region to become world-class and extraordinary. Stakeholder support enables GPEC to pursue economic opportunities while allowing investors to participate in key economic development activities. GOVERNANCE 14 The collective professional expertise of GPEC’s councils and advisory groups helps shape the organization’s key initiatives, leverages connections to further business development and competitiveness efforts, and supports implementation of programs. Community Building Consortium* Applies collective commercial real estate experience to help capture business development opportunities and increase the region’s transactional capabilities. Economic Development Directors Team Advises CEO and staff on local economic development trends, offers insight on pulse of city/town council and partners with GPEC to finalize location decisions. Education Council* Reviews workforce skills gaps relative to advanced industries and identifies education-to-career path solutions GPEC Next Leadership Council* Ensures the organization operates in a model that is innovative, integrated and proactive. Healthcare Leadership Council* Works to advance a healthcare initiative for the region and establish Greater Phoenix as a center of excellence anchored by innovative assets and world-class leadership. International Leadership Council* Advises on the direction and implementation of GPEC’s foreign direct investment efforts, and provides guidance to increase program impacts. Mayors and Supervisors Council Convenes mayors of GPEC’s municipalities and County supervisors for regular updates on strategic initiatives. Resource Development Committee Guides resource development efforts and executes fundraising strategies to ensure sustainability of GPEC’s programs and services. At the foundation of GPEC’s engagement activity are Ambassadors, whose broad range of professional backgrounds lend critical assistance to regional business-climate improvement and business development efforts. Ambassadors Help communicate, educate and inform stakeholders, policy-makers, citizens and media about key regional economic development issues. Certified Ambassadors Ambassadors who have satisfied program criteria, qualifying them to serve as an extension of the GPEC team. Certified Ambassadors are given unique opportunities to interface more closely with GPEC’s staff and board on program initiatives and mission-critical efforts. Ambassador Steering Committee Advises on strategic direction of Ambassadors Program; designs activities relevant to and in support of GPEC’s mission; serves as a sounding board for emerging initiatives and supports implementation of programs. * Eligibility determined by investment level or strategic appointment LEADERSHIP COUNCILS AND ADVISORY GROUPS AMBASSADORS 15 2 N. Central Ave., Suite 2500, Phoenix, AZ 85004 Phone: 602.256.7700 | Fax: 602.256.7744 | www.gpec.org @gpec gpecgreaterphoenixgreater phoenix economic council (groups)facebook.com/gpec4jobs EXHIBIT B GPEC PERFORMANCE MEASURES FY 2014-2015 Specific performance targets as established by the GPEC Executive Committee and Board of Directors: 1. Payroll Generated $197.5M 2. Total Number of Jobs Created 4,675 3. Total Number of High-Wage Jobs 2,450 4. Average High-Wage Salary $51,026 5. Emerging Tech Assists 10 6. Number of Qualified Prospects 208 7. Number of Qualified International Prospects 37 8. Total Reach of Editorial Placements/Exposures 183M GPEC continues to target high-wage industries Advanced Business Services; Advanced Manufacturing; Aerospace & Aviation; Logistics & E-Commerce; Mission Critical; Emerging Technologies (including CyberSecurity & Educational IT); Healthcare & Biomedical; Renewable Energies. Page 1 of 3 EXHIBIT C TARGETED INDUSTRIES FY2014-2015 GPEC and our member communities have identified targeted industries on a local and regional level, incorporating these industries into a regional economic development plan. For fiscal year 2014-2015, GPEC will continue its emphasis on the following: Advanced Business Services; Advanced Manufacturing; Aerospace & Aviation; Logistics & E-Commerce; Mission Critical; Emerging Technologies (including CyberSecurity & Educational IT); Healthcare & Biomedical; Renewable Energies. Member communities will target the following: Apache Junction Business services; environmental technologies research and manufacturing; standard and advanced manufacturing; regional and corporate centers; medical institutions and/or associated satellite operations; mining support facilities; resort/tourist-oriented development; filmmaking (location shooting); expanded retail opportunities Avondale Advanced business services/information technology; renewable energies; Bio/medical/life sciences; manufacturing; higher education/lifelong learning, amateur sports and tourism Buckeye Advanced business services; renewable energy; high tech (data center and services); environmental technology / sustainability; standard manufacturing; medical and educational institutions; transportation/distribution; small business/incubator; aerospace/aviation Casa Grande Aviation/aerospace; biosciences and sustainability; corporate/regional headquarters; healthcare and medical services; standard manufacturing and transportation and distribution Chandler Advanced business services; corporate/regional headquarters, high-tech electronics and software development; aerospace/aviation and advanced materials; biosciences and sustainability El Mirage Business Services; standard and advanced manufacturing; transportation; warehousing/distribution; heavy industrial; food, fiber, and natural products; aerospace aviation Fountain Hills Advanced business services (professional, technical, and scientific services including finance and insurance); healthcare, medical, bio-life sciences and wellness; medical and educational institutions; arts, entertainment and recreation; retail Gila Bend Clean technology (manufacturing/central station generation/R&D); warehousing/transportation/distribution; military supply chain; tourism/hospitality; standard manufacturing; agriculture/agri-biotechnology; food, fiber and natural products; aerospace/aviation; heavy industrial Page 2 of 3 Gilbert Corporate/regional headquarters; advanced business services; information communication technology (R&D, services); next generation electronics (sensors, optics); aerospace and defense (satellite, FAA repair); life and health sciences (R&D, oncology, regenerative medicine, cardiovascular, pharmaceuticals/neutraceuticals); clean technology and renewable energy (R&D, algae, biodiesel) Glendale Advanced business services; aerospace and defense; education; healthcare/medical; hospitality; renewable energy; technology Goodyear Advance financial/business services; high-tech electronics and software development; aerospace/aviation; advanced materials; biosciences (treatment, medical diagnostics, research) and senior industries; food, fiber and natural products; transportation/distribution; standard manufacturing; environmental technology; sustainability Maricopa (City) High-wage employers (salaries averaging at least 125% of the median wage in Maricopa County) that generate at least 80% of income from exporting goods and services outside the region Mesa Primary Target Industries: Healthcare, Education, Aerospace/Defense and Tourism/Technology Secondary target industries: Advanced business services; standard and advance manufacturing; regional and corporate centers; environmental technology; research & development; bioscience; sustainability Peoria Advanced business services; high technology (data centers, R&D); life sciences and healthcare technologies; advanced medical services; educational institutions; advanced and standard manufacturing; clean technologies research and manufacturing; entertainment and tourism Phoenix Bio-life sciences; advanced business services; manufacturing; sustainable industries and enterprises; higher education; world business, trade and FDI; and established/emerging enterprises; healthcare Queen Creek Aerospace and aviation; health and wellness; arts, culture and experience; education; clean and renewable energy and water; family/youth & children activity destinations Scottsdale Bio-life sciences; advanced business services; technology and innovation (including ICT and entrepreneurship/emerging enterprises); hospitality/visitor trade and commerce Surprise Environmental technology; advanced medical services; biotech; education and healthcare; transportation and distribution Tempe Advanced business services (financial services); high tech/software (R&D, data center and services); high-tech/next generation electronics; aerospace R&D/aviation; bioscience (research, drug development, treatment, medical diagnostics); corporate/regional headquarters; sustainability (environmental); advanced materials/plastics; senior industries; clean tech, renewable energy and manufacturing Page 3 of 3 Tolleson Aerospace and advanced materials; food, fiber and natural products; transportation/distribution; standard manufacturing; environmental technology; sustainability Wickenburg Standard manufacturing; transportation & distribution; rail services; mining support facilities; renewable energy; healthcare and medical; educational institutions; tourism and filmmaking; expanded retail operations Youngtown Youngtown is in the throes of developing a commerce park. The park will target second-stage small manufacturers with the some related retail and offices. Page 1 of 1 EXHIBIT D FY 2014-2015 REPORTING MECHANISM FOR CONTRACT FULFILLMENT Monthly Activity Report - Month, Year BUSINESS ATTRACTION PERFORMANCE METRICS: GPEC Progress Toward Goals Annual Contract Actual Goal % of Targeted Opportunities Goal YTD YTD Goal YTD GPEC continues to target high-wage industries (Advanced Business Services; Advanced Manufacturing; Aerospace & Aviation; Logistics & E-Commerce; Mission Critical; Emerging Technologies (including CyberSecurity & Educational IT); Healthcare & Biomedical; Renewable Energies KEY BUSINESS ATTRACTION ACTIVITIES AND OTHER GPEC ACTIVITIES PAYROLL GENERATED (MILLIONS) AVERAGE HIGH WAGE SALARY NUMBER OF JOBS NUMBER OF HIGH-WAGE JOBS EMERGING TECHNOLOGY ASSISTS QUALIFIED PROSPECTS INTERNATIONAL PROSPECTS TOTAL REACH OF EDITORIAL PLACEMENTS Page 1 of 3 EXHIBIT E INSURANCE REQUIREMENTS The City’s insurance requirements are minimum requirements for this Agreement and in no way limit the indemnity covenants contained in this Agreement. The City in no way warrants that the minimum limits required of GPEC are sufficient to protect GPEC from liabilities that might arise out of this Agreement for GPEC, its agents, representatives, employees or Contractors and GPEC is free to purchase such additional insurance as may be determined necessary. A. Minimum Scope and Limits of Insurance. GPEC shall provide coverage at least as broad as the categories set forth below with limits of liability in amounts acceptable to the City. 1. Commercial General Liability - Occurrence Form (Form CG 0001, ed. 10/93 or any replacements thereof) General Aggregate/ per Project Products-Completed Operations Aggregate Personal & Advertising Injury Each Occurrence Fire Damage (Any one fire) Directors and Officers Medical Expense (Any one person) Optional 2. Automobile Liability - Any Auto or Owned, Hired and Non-Owned Vehicles (Form CA 0001, ed. 12/93 or any replacement thereof) Combined Single Limit Per Accident for Bodily Injury and Property Damage 3. Workers' Compensation and Employers' Liability Workers' Compensation Statutory Employers' Liability B. Self-insured Retentions. Any self-insured retentions must be declared to and approved by the City. If not approved, the City may request that the insurer reduce or eliminate such self-insured retentions with respect to City, its officers, officials, agents, employees and volunteers. Page 2 of 3 C. Other Insurance Requirements. The policies are to contain, or be endorsed to contain, the following provisions: 1. Commercial General Liability a. The City, its officers, officials, agents, employees and volunteers are to be named as additional insureds with respect to liability arising out of: activities performed by or on behalf of GPEC, including the City's general supervision of GPEC; products and completed operations of GPEC; and automobiles owned, leased, hired or borrowed by GPEC. b. GPEC's insurance shall include broad form contractual liability coverage. c. The City, its officers, officials, agents, employees and volunteers shall be additional insureds to the full limits of liability purchased by GPEC, even if those limits of liability are in excess of those required by this Agreement. d. GPEC's insurance coverage shall be primary insurance with respect to City, its officers, officials, agents, employees and volunteers. Any insurance or self-insurance maintained by City, its officers, officials, employees or volunteers shall be in excess of GPEC's insurance and shall not contribute to it. e. GPEC's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. f. Coverage provided by GPEC shall not be limited to the liability assumed under the indemnification provisions of this Agreement. g. The policies shall contain a waiver of subrogation against City, its officers, officials, agents, employees and volunteers for losses arising from work performed by GPEC for the City. 2. Workers' Compensation and Employers' Liability Coverage. The insurer shall agree to waive all rights of subrogation against City, its officers, officials, agents, employees and volunteers for any and all losses arising from work performed by the Contractor for the City. Page 3 of 3 D. Notice of Cancellation. Each insurance policy required by the insurance provisions of this Agreement shall provide the required coverage and shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) calendar days’ prior written notice has been sent to City at the address provided herein for the giving of notice. Such notice shall be by certified mail, return receipt requested. E. Acceptability of Insurers. Insurance is to be placed with insurers duly licensed or approved unlicensed companies in the State of Arizona and with a "Best's" rating of not less than A-:VII. City in no way warrants that the above required minimum insurer rating is sufficient to protect GPEC from potential insurer insolvency. F. Verification of Coverage. GPEC shall furnish City with Certificates of Insurance (ACORD form or equivalent approved by City) and with original endorsements effecting coverage as required by this Agreement. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. Any policy endorsements that restrict or limit coverage shall be clearly noted on the Certificate of Insurance. All certificates and endorsements are to be received and approved by City before work commences. Each insurance policy required by this Agreement must be in effect at or prior to commencement of work under this Agreement and remain in effect for the duration of the project. All certificates of insurance required by this Agreement shall be sent directly to City at the address and in the manner provided in this Agreement for the giving of notice. City's Agreement/Agreement number, GPEC's name and description of the Agreement shall be provided on the Certificates of Insurance. City reserves the right to require complete certified copies of all insurance policies required by this Agreement, at any time. G. Approval. During the term of this Agreement, no modification may be made to any of GPEC's insurance policies which will reduce the nature, scope or limits of coverage which were in effect and approved by the City prior to execution of this Agreement. 1 Exhibit F Regional Cooperation Protocol Policy Greater Phoenix Economic Council and Economic Development Directors Team The foundation of this policy is built on trust and the spirit of regional cooperation among the entities involved. GPEC and the Economic Development Directors of its member communities agree and acknowledge that it is important that they work together as partners on projects involving the communities which GPEC represents, regardless of the source of the lead, as follows: 1. Demonstrate a commitment to the positive promotion of the Greater Phoenix, specifically, GPEC member communities, as a globally competitive region. 2. Maintain the highest standards of economic development prospect handling, including confidentiality, without jeopardizing a prospect’s trust to secure the probability of a regional locate. Partners agree to respect the prospect’s request for confidentiality but also agree to notify each other as to the existence of a project with a confidentiality requirement when able and shall make a good-faith effort to involve the appropriate state, regional or local partners at the earliest possible time. 3. Unless otherwise restricted, agree to coordinate through GPEC for any prospect considering a project in Maricopa County or in any of the communities that GPEC represents, understanding that GPEC is in a unique position to represent and speak on regional economic development issues and on characteristics of the region’s economy. Likewise, GPEC acknowledges that communities are in the best position to speak about local incentives and efforts surrounding the local economy. 4. For projects that originate with a GPEC member community, GPEC will be available for confidential research access, topical expertise or as a service provider, to add value to the community in securing the project. Additionally, GPEC will not e-track the project unless the community lead makes such a request to do so. 5. Provide accurate and timely information in response to specific requests by all prospects. When a client has narrowed sites to specific GPEC member communities, GPEC will make a good- faith effort to inform those affected EDDT members first. EDDT members agree to provide information solely on their own community when the information requested is site-specific (i.e., cost of land, taxes, development fees, utility availability and cost, zoning process timing, permit timing and local incentives). When site-specific information related to other GPEC communities is requested, EDDT members agree to (i) direct GPEC prospects back to GPEC or (ii) direct non-GPEC generated prospects to contact the affected communities directly, and as a courtesy, contact the affected communities. 6. Agree that regardless of the lead source, public locate announcements shall be coordinated among the company, GPEC member community, and GPEC to reflect inclusiveness and cooperation of all partners (subject to any confidentiality requirements). 7. GPEC and EDDTs will advocate for a robust operating budget for the state economic development agency, and champion sound statewide economic development programs and policies. 8. Discourage the proactive offering of local, municipal financial incentives for existing jobs to companies with current operations in another GPEC community. 9. Inform GPEC member community when a company visits or physical site visit within that community will occur. Economic Development Directors will be the primary point of contact for the company when community information is needed. 2 10. Agree that the consideration of a future community to GPEC’s membership will be brought before EDDT for discussion in advance of any board consideration. EDDT will make a recommendation on the addition of a new community to GPEC’s President and CEO. 11. Formalize a process to convene GPEC and Economic Development Directors of GPEC member communities biannually, and cooperate in the exchange of information and ideas reflecting practices, procedures and policies relating to prospect handling and regional economic development. 12. Work collectively to maintain a high level of trust and integrity by and between GPEC and the Economic Development Directors of GPEC member communities, utilizing differing views as an opportunity to learn. 13. When conducting market intelligence initiative objective, GPEC staff will coordinate with EDDT to ensure coordination and communication. 14. When a PIF is issued by the state economic development agency GPEC will coordinate the region’s response. All PIF submissions will be directed to GPEC’s attention and GPEC will assemble the response and return to the state economic development agency. 15. It is understood GPEC will or may host annual executour(s) and/or other marketing familiarization tour(s) to promote the regional communities. GPEC will make every attempt to provide as much interaction time between the executour guests and EDDTs. It is understood EDDTS will inform GPEC of any upcoming executour(s) and/or other marketing familiarization tours scheduled by their office. 16. Partners agree to enter into a mediation process if there is evidence that this Protocol has not been observed in a material respect or a professional conflict arises that cannot be settled. This mediation process will be convened by the EDDT Chair, who may, at his/her discretion, consult or involve GPEC’s President and CEO in addition to others with topical expertise central to the conflict. 2 NORTH CENTRAL AVE. | SUITE 2500 | PHOENIX, AZ 85004 | 602.256.7700 | www.gpec.org Investing in GPEC | City of Apache Junction Community Benefits Report The Greater Phoenix Economic Council (GPEC) is a performance-driven, public-private partnership. GPEC partners with the City of Apache Junction, Maricopa County, 22 other communities and more than 170 private- sector investors to promote the region’s competitive position and attract quality jobs that enable strategic economic growth and provide increased tax revenue for Apache Junction. 1Revenue estimates are from the Greater Phoenix Consensus Impact Model. In 1999, GPEC and our members developed the region’s first-ever consensus-based revenue and economic impact model. Based on nationally accepted multiplier data provided by IMPLAN, the model is customized to calculate economic and revenue benefits for GPEC’s members and the State of Arizona. ²Includes property, sales and utility taxes, as well as state-shared and other local revenues. ³Includes direct revenues plus those generated by related supplier and consumer jobs. Apache Junction Revenue Return (5-Yr Trend): 11:1 GPEC and our partners help increase the quality and quantity of transactions in the region by: • Marketing industry- specific business cases to showcase our competitive advantages. • Expanding prospecting activities in California and other domestic markets. • Securing international investment. • Capturing opportunities in emerging technology around solar and healthcare. • Connecting prospects with local R&D expertise. • Addressing gaps in the market such as speculative buildings, technology parks and accelerators, and venture capital. This report summarizes the significant benefits and return on investment GPEC delivers to the City of Apache Junction and this region. Return on Investment (5-Yr Trend) • $11 of direct revenue² for every $1 invested. • $20 of total revenue³ for every $1 invested. • $16.2 in new consumer spending1 generated by new Apache Junction jobs and employed Apache Junction residents. An addition of $14.8 million created by multiplier effects, results in total consumer spending of $31.0 million. • $1.07 milion in new Apache Junction direct revenues1 (boosted to $ 2.0 million when including related multiplier effects of $930,000). Apache Junction Investment Funding Request for FY15: $21,600 (AZ Dept of Administration 2013 Population) Previous Funding for FY14: $21,186 (AZ Dept of Administration 2012 Population) Driven Results The City of Apache Junction benefits from site location projects and GPEC activities that occur across the region. • Economic development projects create value by generating public and private revenues. • Commute patterns and retail studies show that employees of ‘locates’ live and spend their incomes in all Greater Phoenix communities. Thus, when a company selects a Greater Phoenix location, all communities benefit with increased tax revenues. • 386 jobs region-wide1 for Apache Junction residents from GPEC- assisted locates 2 NORTH CENTRAL AVE. | SUITE 2500 | PHOENIX, AZ 85004 | 602.256.7700 | www.gpec.org *Through June 3, 2014 Targeted Opportunities Apache Junction advances GPEC’s mission of attracting quality companies to the region by: • Responding to ‘E-Track’ prospect requests. • Participating in prospect community visits. • Hosting ExecuTours, tailored events for high-level decision-makers. • Prospecting at trade shows, conferences and sales missions to expand the project pipeline. Competitive Intelligence GPEC offers Apache Junction access to unique tools and expertise: • Comprehensive demographic, labor, targeted industry information and marketing assistance. • CoStar real estate database. • MetroComp operating cost-comparison software for 50 markets. • Community Building Consortium. • Greater Phoenix Consensus Impact Model analysis. Community Leadership Leadership is critical to ensuring the success of your community, GPEC and the region’s economic vitality. Engagement Opportunity Apache Junction Involvement GPEC Board of Directors Jeff Serdy Economic Development Directors Team (EDDT) Janine Solley, Elan Vallender GPEC Next Operating as a more comprehensive and innovative practice, GPEC Next pursues opportunities with greatest potential for the region through deeper collaboration with our stakeholders, communities and partners. By integrating international attraction and an emerging technologies focus with GPEC’s core domestic competency, we will satisfy the market’s needs for a stronger, better, proactive regional economic development organization. GPEC Next will achieve a thorough understanding of our competitiveness, realize a streamlined, direct-selling approach to competitor and global markets, and make dynamic improvements to the region’s business climate. Regional Results Summary* FY14 FY13 5 Year Total Payroll Generated $147.9M $303.2M $1,018.0 Jobs 3,325 6,954 23,835 High-wage Jobs 1,745 2,506 10,335 Average Salary $44,473 $43,594 $42,709 Qualified Prospects 202 215 1,014 Earned Media Reach 982.8M 1,048.1M 2,905.8M Assisted Locates 26 32 144 Capital Investment $1,758.5M $456.7M $3,823.1M Agenda Item Cover Sheet City of Apache Junction, Arizona 300 E Superstition Boulevard Apache Junction, AZ 85119 File ID: 14-375 Agenda Item No. 4. Agenda Date: 8/5/2014 Sponsor: Bryant Powell In Control: City Council MeetingIndex: As required by Apache Junction City Code, Volume I, Chapter 3, Administration, Article 3-9, Department of Development Services , § 3-9-1, Department Established, subsection B, the city manager is seeking ratification of Lawrence Kirch for appointment to the position of Development Services Director. Consideration and action. Page 1 City of Apache Junction, Arizona Printed on 6/15/2026 Agenda Item Cover Sheet City of Apache Junction, Arizona 300 E Superstition Boulevard Apache Junction, AZ 85119 File ID: 14-363 Agenda Item No. 5. Agenda Date: 8/5/2014 Sponsor: George Hoffman In Control: City Council MeetingIndex: Presentation of International City/County Management Association Manager Credentials to Bryant Powell by Kari Kent, Arizona City/Couny Management Association President. Presentation. Page 1 City of Apache Junction, Arizona Printed on 6/15/2026 Agenda Item Cover Sheet City of Apache Junction, Arizona 300 E Superstition Boulevard Apache Junction, AZ 85119 File ID: 14-333 Agenda Item No. 6. Agenda Date: 8/5/2014 Sponsor: Bryant Powell In Control: City Council MeetingIndex: City manager's report. Presentation. Page 1 City of Apache Junction, Arizona Printed on 6/15/2026 Agenda Item Cover Sheet City of Apache Junction, Arizona 300 E Superstition Boulevard Apache Junction, AZ 85119 File ID: 14-352 Agenda Item No. 7. Agenda Date: 8/5/2014 Sponsor: Bryant Powell In Control: City Council MeetingIndex: Presentation by and discussion with Lando Voyles, Pinal County Attorney, on his new domestic violence investigation protocol which includes identifying evidence of strangulation in domestic violence investigations. Presentation and discussion. Mr. Voyles will discuss the enhanced new protocol the County Attorney has developed in the arena of domestic violence and how those sensitive cases will be handled and specifically the crime of strangulation. Page 1 City of Apache Junction, Arizona Printed on 6/15/2026 OVERVIEW OF PRESENTATION APACHE JUNCTION CITY COUNCIL Pinal County Attorney, Lando Voyles Meeting Scheduled for:  Tuesday, August 5, 2014  1. Domestic Violence related Strangulation  a. Related statistical information  b. Arrests – DUI/Drug  ‐ Correlations  2. PSA‐Billboard Campaign – during Domestic Violence Month (October)  3. Family Advocacy Center – San Tan Valley ‐ Opening  Agenda Item Cover Sheet City of Apache Junction, Arizona 300 E Superstition Boulevard Apache Junction, AZ 85119 File ID: 14-354 Agenda Item No. 8. Agenda Date: 8/5/2014 Sponsor: Bryant Powell In Control: City Council MeetingIndex: Kathleen Waldron, Chairman of the Board of the Superstition Mountains Community Facilities District No. 1, will introduce Darron Anglin, Interim District Manager. Presentation and discussion. Page 1 City of Apache Junction, Arizona Printed on 6/15/2026 Agenda Item Cover Sheet City of Apache Junction, Arizona 300 E Superstition Boulevard Apache Junction, AZ 85119 File ID: 14-367 Agenda Item No. 9. Agenda Date: 8/5/2014 Sponsor: Kathy Connelly In Control: City Council MeetingIndex: Application for a special event liquor license for Fraternal Order of Eagles #3850, located at 2315 S. Coconino, for putt putt golf on August 30, 2014. The next step in the procedure is for the council to hold a public hearing on the application and make a recommendation for approval or denial to the Arizona Department of Liquor Licenses and Control. Consideration and action. Page 1 City of Apache Junction, Arizona Printed on 6/15/2026 JULY 10, 2014 MEMORANDUM TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS THROUGH: GEORGE R. HOFFMAN, CITY MANAGER THROUGH: KATHLEEN CONNELLY, CITY CLERK FROM: JAN MASON, DEPUTY CITY CLERK SUBJECT: AGENDA ITEM FOR AUGUST 5, 2014: APPLICATION FOR A SPECIAL EVENT LIQUOR LICENSE FOR FRATERNAL ORDER OF EAGLES #3850 An application for a special event liquor license has been submitted by Mr. William Kimball of Fraternal Order of Eagles #3850 for August 30, 2014, at 2315 S. Coconino, Apache Junction for putt putt golf. Correspondence has been received from the building division, planning division, police department and fire district, a copy of which is attached. The next step in the procedure is for the City Council to hold a public hearing on the application and make a recommendation for approval or denial to be forwarded to the State Department of Liquor Licenses and Control. ARIZONA DEPARTMENT OF LIQUOR LICENSES & CONTROL A 800 W Washington 5th Floor Phoenix AZ 85007-2934 (602) 542-5141 400 W Congress #521 Tucson AZ 85701-1352 (520) 628-6595 APPLICATION FOR SPECIAL EVENT LICENSE Fee = $25.00 per day, for 1-10 day events only A service fee of $25.00 will be charged for all dishonored checks (A.R.S.§ 44-6852) PLEASE NOTE: THIS DOCUMENT MUST BE FULLY COMPLETED OR IT WILL BE RETURNED. DEPT USE ONLY LIC# **APPLICATION MUST BE APPROVED BY LOCAL GOVERNMENT 1. Name of Organization: 4" 're P74 4 I re-ite/./ o'? ef .91e 2. Non-Profit/I.R.S. Tax Exempt Number: 3/ —0 Cf 3. The organization is a: (check one box only) 0 Charitable RFraternal (must have regular membership and in existence for over 5 years) Civic Political Party, Ballot Measure, or Campaign Committee El Religious 4. What is the purpose of this event? G-0 !/ 5. Location of the event: 231c S, Cecoki,frio Pk- 4,7- Address of physical location (Not P.O. Box) City County Zip Applicant must be a member of the qualifying organization and authorized by an Officer, Director or Chairperson of the Organization named in Question #1. (Signature required in section #18) 6. Applicant: /'‹ I hi P‘i I( U /1 a Middle Last First Date of Birth 7. Applicant's Mailing Address: 7 c - t ci 4 .../-- 4, it-rv- he 1' f 4 P'e M-e Set ,4j- Street City State Zip 8. Phone Numbers: (`1 g0) 163 5-7Q i ( ) (I PP) ?"7‘}? 3 3 Site Owner # Applicant's Business # App icant's ome # 9. Date(s) & Hours of Event: (Remember: you cannot sell alcohol before 10:00 a.m. on Sunday) .6) Day 1: c''' Day 2: Day 3: Day 4: Day 5: Day 6: Day 7: Day 8: Day 9: Date Day of Week Hours fro /P.M. To A.M . 30 - 1 q 54w/ 47 10: co S: ei e Day 10: Lico10605a64 *Disabled inividuals requiring special accommodations, please call (602) 542-9027 10. Has the applicant been convicted of a felony in the past five years, or had a liquor license revoked? ID YES NO (attach explanation if yes) 11. This organization has been issued a special event license for 0 days this year, including this event (not to exceed 10 days per year). 12. Is the organization using the services of a promoter or other person to manage the event? q YES ONO If yes, attach a copy of the agreement. 13. List all people and organizations who will receive the proceeds. Account for 100% of the proceeds. THE ORGANIZATION APPLYING MUST RECEIVE 25% of the gross revenues of Alcoholic Beverage Sales. Name Address Percentage 7wh Oyu-/e4' ©l 25if r.Ceciii141 elittfr 47 /41— (Attach additional sheet if necessary) 14. Knowledge of Arizona State Liquor Laws Title 4 is important to prevent liquor law violations. If you have any questions regarding the law or this application, please contact the Arizona State Department of Liquor Licenses and Control for assistance. NOTE: ALL ALCOHOLIC BEVERAGE SALES MUST BE FOR CONSUMPTION AT THE EVENT SITE ONLY. "NO ALCOHOLIC BEVERAGES SHALL LEAVE SPECIAL EVENT PREMISES." 15. What security and control measures will you take to prevent violations of state liquor laws at this event? (List type and number of security/police personnel and type of fencing or control barriers if applicable) # Police ,Fencing Security personnel 0 Barriers akdrr al 49/t-5 16. Is there an existing liquor license at the location where the special event is being held? If yes, does the existing business agree to suspend their liquor license during the time period, and in the area in which the special event license will be in use? (ATTACH COPY OF AGREEMENT) r -V 4 re th et / 01 E‘;'57 1.(5 (eN 1 3-7 15' / Name of Business Phone Number 17. Your licensed premises is that area in which you are authorized to sell, dispense, or serve spirituous liquors under the provisions of your license. The following page is to be used to prepare a diagram of your special event licensed premises. Please show dimensions, serving areas, fencing, barricades or other control measures and security positions. OYES q NO q YES Ca NO My Commission expires on: 4 s-r /, /1: (Date) THIS SECTION TO BE COMPLETED ONLY BY AN OFFICER, DIRECTOR OR CHAIRPERSON OF THE ORGANIZATION NAMED IN QUESTION #1 18. I, I I '4/ K / 141 •-- 1/, declare that I am an Officer/Director/Chairperson appointing the (Print full name) applicant listed in Question 6, to apply on behalf of the foregoing organization for a Special Event (-te-) 77c. 76 3 hone #) State of 44-1- County of (4//4 The foregoing instrument was acknowledged before me this je)/ /- Mon / Year Day (Signature of NOTARY PUBLIC) Liquor License. X/1/-f /if /t-' (Signature poT Pre;/(ichr 7-7- 1(-1 (Title/Position) (Date) THIS SECTION TO BE COMPLETED ONLY BY THE APPLICANT NAMED IN QUESTION #6 19. I, /7/ k,kk h 4-0 , declare that I am the APPLICANT filing this application as (Print full name) listed in Question 6. I have read the application and the contents and all statements are true, corect and complete. State of X 2 0/V The foregoing instrument was acknowledged before me this (Signature) Day / 3 Mont Year / (Signature of NOTARY PUBLIC) My co County of 7/1/.4 L_ NOTARY PUBLIC STATE OF ARIZONA Maricopa County JANET R MASON My Commission Expires 1/2016 NOTARY PUBLIC My Commission Expires pirejA STATE so ARIZONA ism 11 °.r 16 You must obtain local government approval. City or County MUST recommend event & complete item #20. The local city or county jurisdiction may require additional applications to be completed and additional licensing fees before approval may be granted. LOCAL GOVERNING BODY APPROVAL SECTION 20. I, hereby recommend this special event application (Government Official) (Title) on behalf of (City, Town or County) (Signature of OFFICIAL) (Date) FOR DLLC DEPARTMENT USE ONLY Department Comment Section: (Employee) (Date) El APPROVED ID DISAPPROVED BY: (Title) (Date) Re, frl S tr7d-u-10-4(-14-. (PRKi Lc, TJ r) , F)-? o 23 5- 5 Home of the Superstition Mountains July 7, 2014 William Kimball Lost Dutchman Fraternal Order of Eagles #3850 P.O. Box 1785 Apache Junction, AZ 85117-1785 Dear Mr. Kimball: Please be advised that your application for a Special Event Liquor License for the Lost Dutchman Fraternal Order of Eagles #3850 for August 30, 2014 at 2315 S. Coconino has been scheduled for a public hearing. The Apache Junction City Council will hold a public hearing on August 5, 2014, at 7:00 p.m. in the City Council Chambers, 300 E. Superstition Blvd., Apache Junction, at which time recommendation for approval or disapproval will be made to be forwarded to Arizona Department of Liquor Licenses and Control. Your attendance is requested should council have any questions on this application. If you have any questions concerning this matter, please contact my office at (480) 982-8002. Sincerely, ,e- Kathleen Connelly City Clerk • Voice (480) 982-8002 • FAX (480) 982-7018 • TDD (480) 983-0095 • www.ajcity.net 300 E. Superstition Boulevard, Apache Junction, AZ 85119 JULY 7, 2014 MEMORANDUM TO: THROUGH: FROM: SUBJECT: BUILDING DIVISION DEPARTMENT OF PUBLIC SAFETY PLANNING DIVISION APACHE JUNCTION FIRE DISTRICT KATHLEEN CONNELLY, CITY CLERK •--}(11 JAN MASON, DEPUTY CITY CLERK . APPLICATION FOR A SPECIAL EVENT LIQUOR LICENSE FOR LOST DUTCHMAN FRATERNAL ORDER OF EAGLES #3850 Mr. William Kimball has submitted an application for a special event liquor license for August 30, 2014 at the Lost Dutchman Fraternal Order of Eagles #3850, 2315 S. Coconino, Apache Junction. Please conduct the necessary inspections and submit your recommendation be email by Tuesday, July 15, in order for this item to be placed on the agenda for the City Council meeting of August 5, 2014. Janet Mason From: Dennis Dixon Sent: Tuesday, July 08, 2014 2:25 PM To: Janet Mason Subject: RE: Fraternal Order of Eagles 3850 - Special Event Liquor License application for August 30, 2014. Both area need exit to parking. From: Janet Mason Sent: Tuesday, July 08, 2014 2:19 PM To: John Suniga (john.suniga@ajfire.org ); Rudy Esquivias; Dennis Dixon; Jeff Robinson Subject: Fraternal Order of Eagles 3850 - Special Event Liquor License application for August 30, 2014. I have received a special event liquor license application from the Fraternal Order of Eagles for August 30, 2014. Please have your recommendation to me no later than Tuesday, July 15, in order for this to be on the August 5 agenda. Thanks. Please note: the Fraternal Order of Eagles will have two separate extension of premises requests on the August 5 meeting agenda AND two separate special event liquor license requests on the August 5 meeting agenda. I will need a recommendation for each one separately. 1 Superstition Fire & Medical District 565 North Idaho Road, Apache Junction, AZ 85119 Phone (480) 982-4440, Fax (480) 982-0183 www.ajfire.org MEMORANDUM TO: Janet Mason, Deputy City Clerk City of Apache Junction 300 E. Superstition Blvd. Apache Junction, AZ 85119 FROM: John Suniga, Deputy Fire Marshal DATE: July 8, 2014 SUBJECT: Temporary Liquor Extension of Premises for Fraternal Order of Eagles #3850 The Superstition Fire/Medical District has reviewed the submitted documentation for 2315 S. Coconino as related to event to be held on August 30, 2014. We would recommend approval of this application based, as always, on good practices for the general safety of all patrons and employees. Applicant shall ensure that all local fire and life safety codes and ordinances are adhered to for the duration of the event. Thank you for your notification on this matter. Jos ATTN: Application Janet Mason From: Jeff Robinson Sent: Thursday, July 10, 2014 1:33 PM To: Janet Mason Subject: Fraternal Order of the Eagles Events The police department has no issues with the scheduled events, (Hillbilly Golf) slated for August 30, 2014 and November 8, 2014 at the Fraternal Order of Eagles. Jeff Robinson Patrol and SWAT Operations Lieutenant Apache Junction Police Department This message and the information within is intended for the recipient. If you received this email in error, please notify the sender and then delete the email. Emails generated by council members or City staff pertaining to City business are public records and are preserved according to the City's records retention schedule. To ensure compliance with the Open Meeting Law, members of the City Council should not forward email correspondence to other members of the Council. Members of the Council and other public bodies may reply to this message, but should not copy other members of the public body. 1 Janet Mason From: Rudy Esquivias Sent: Tuesday, July 08, 2014 5:52 PM To: Janet Mason Subject: RE: Fraternal Order of Eagles 3850 Special Event Liquor License application for August 30, 2014. Jan: The Planning Division has no concerns with or objections to this one time special event. Please advise applicants to keep any event day signage (if any) within their property boundaries (not in the right-of-way) and to remove said signage following the event. egq0d5piViIMA Senior Planner/Zoning Administrator City of Apache Junction 300 E. Superstition Blvd. Apache Junction, AZ 85119 480-474-2645 resquivias@ajcity.net SERVICE OVER AND ABOVE THE REST (Development Services Department office hours: Monday through Thursday from 7:00am to 6:00pm, closed Fridays and Holidays.) From: Janet Mason Sent: Tuesday, July 08, 2014 2:19 PM To: John Suniga (john.suniga@ajfire.org ); Rudy Esquivias; Dennis Dixon; Jeff Robinson Subject: Fraternal Order of Eagles 3850 - Special Event Liquor License application for August 30, 2014. I have received a special event liquor license application from the Fraternal Order of Eagles for August 30, 2014. Please have your recommendation to me no later than Tuesday, July 15, in order for this to be on the August 5 agenda. Thanks. Please note: the Fraternal Order of Eagles will have two separate extension of premises requests on the August 5 meeting agenda AND two separate special event liquor license requests on the August 5 meeting agenda. I will need a recommendation for each one separately. 1 Agenda Item Cover Sheet City of Apache Junction, Arizona 300 E Superstition Boulevard Apache Junction, AZ 85119 File ID: 14-370 Agenda Item No. 10. Agenda Date: 8/5/2014 Sponsor: Kathy Connelly In Control: City Council MeetingIndex: Application for a temporary extension of premises for Fraternal Order of Eagles #3850, located at 2315 S. Coconino, for August 30, 2014. The next step in the procedure is for the council to hold a public hearing and make a recommendation for approval or denial to the Arizona Department of Liquor Licenses and Control. Consideration and action. Page 1 City of Apache Junction, Arizona Printed on 6/15/2026 JULY 10, 2014 MEMORANDUM TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS THROUGH: GEORGE R. HOFFMAN, CITY MANAGER THROUGH: KATHLEEN CONNELLY, CITY CLERK FROM: JAN MASON, DEPUTY CITY CLERK SUBJECT: AGENDA ITEM FOR AUGUST 5, 2014: APPLICATION FOR AN EXTENSION OF PREMISES FOR FRATERNAL ORDER OF EAGLES #3850 An application for a temporary extension of premises has been submitted by Mr. William Kimball of Fraternal Order of Eagles #3850 for August 30, 2014, at 2315 S. Coconino, Apache Junction for putt putt golf. Correspondence has been received from the planning division, police department and fire district, a copy of which is attached. The building division is still pending and will be forwarded upon receipt. The next step in the procedure is for the City Council to hold a public hearing on the application and make a recommendation for approval or denial to be forwarded to the State Department of Liquor Licenses and Control. ARIZONA DEPARTMENT OF LIQUOR LICENSES & CONTROL 800 W Washington 5TH Floor Phoenix AZ 85007-2934 (602) 542-5141 400 W Congress #521 Tucson AZ 85701-1352 (520) 628-6595 APPLICATION FOR EXTENSION OF PREMISES/PATIO PERMIT THIS APPLICATION MUST BE RETURNED TO THE DEPARTMENT OF LIQUOR O Permanent change of area of service — Give specific purpose of change: 0. Temporary change for date(s) of: — 1. Licensee's Name: 1,411 1/1,1 I' 4 -1 Last First 2 3 if" Cecoh /he Pip AT City F-1-4iTern et I r- fI 1i•e" Middle /12 1/'? State Zip LICENSE mi ll /Moo' 2. Mailing Address: 3. Business Name: 4. Business Address:23Tc, ee hell() Z- Pi hal ft 5C/ .2 City COUNTY , State Zip 5. Business Phone: ( '170 ) 615 5 5 7 0 1 Residence Phone: Id ) 7 1)5 6. Do you understand Arizona Liquor Laws and Regulations? r YES El NO FAX # ( 7. Have you received approved Liquor Law Training? 0 NO cs YES When? 8. What security precautions will be taken to prevent liquor violations in the extended area? /cfri 603/el 9. Does this extension bring your premises within 300 feet of a church or school? 0 YES Q NO 10. IMPORTANT: ATTACH THE REVISED FLOOR PLAN CLEARLY DEPICTING YOUR LICENSED PREMISES AND WHAT YC PROPOSE TO ADD. ****After completing sections 1-9, take this application to your local Board of Supervisors, City Council or Designate for their recommendation. This recommendation is not binding on the Department of Liquor. This change in premises is RECOMMENDED by the local Board of Supervisors, City Council or Designate: (Authorized Signature) (Title) (Agency) tt/ltlia6,1 1<t h4// being first duly sworn upon oath, hereby depose, swear and declare, (Print full name) under penalty of perjury, that I am the APPLICANT making the foregoing application. I have read this application and the co and all statements are true, correct and complete. X/4 (Signature of Owner or Agent) My commission expires on: ( (Signature of NOTARY PUBLIC) Investigation Recommendation Approval n Disapproval by. Date' pid State of /11?—f -2C4, 4 County of I (V./4 L_ SUBSCRIBED IN MY PRESENCE AND SWORN TO before / me this date Day ont Director Signature required for Disapprovals Date rd, 0/4 (left P/j-fl41/dit41/ Horne of the Superstition Mountains July 7, 2014 William Kimball Lost Dutchman Fraternal Order of Eagles #3850 P.O. Box 1785 Apache Junction, AZ 85117-1785 Dear Mr. Kimball: Please be advised that your application for an Extension of Premises for the Lost Dutchman Fraternal Order of Eagles #3850 for August 30, 2014 at 2315 S. Coconino has been scheduled for a public hearing. The Apache Junction City Council will hold a public hearing on August 5, 2014, at 7:00 p.m. in the City Council Chambers, 300 E. Superstition Blvd., Apache Junction, at which time recommendation for approval or disapproval will be made to be forwarded to Arizona Department of Liquor Licenses and Control. Your attendance is requested should council have any questions on this application. If you have any questions concerning this matter, please contact my office at (480) 982-8002. Sincerely, Kathleen Connelly City Clerk • Voice (480) 982-8002 • FAX (480) 982-7018 • TDD (480) 983-0095 • www.ajcity.net 300 E. Superstition Boulevard, Apache Junction, AZ 85119 JULY 7, 2014 MEMORANDUM TO: BUILDING DIVISION DEPARTMENT OF PUBLIC SAFETY PLANNING DIVISION APACHE JUNCTION FIRE DISTRICT THROUGH: KATHLEEN CONNELLY, CITY CLERK I/V FROM: JAN MASON, DEPUTY CITY CLERK SUBJECT: APPLICATION FOR A TEMPORARY EXTENSION OF PREMISES FOR LOST DUTCHMAN FRATERNAL ORDER OF EAGLES #3850 Mr. William Kimball has submitted an application for a temporary extension of premises for August 30, 2014 at the Lost Dutchman Fraternal Order of Eagles #3850, 2315 S. Coconino, Apache Junction. Please conduct the necessary inspections and submit your recommendation be email by Tuesday, July 15, in order for this item to be placed on the agenda for the City Council meeting of August 5, 2014. Superstition Fire & Medical District 565 North Idaho Road, Apache Junction, AZ 85119 Phone (480) 982-4440, Fax (480) 982-0183 www.ajfire.org MEMORANDUM TO: Jan Mason, Deputy City Clerk City of Apache Junction 300 E. Superstition Blvd. Apache Jct., AZ. 85219 FROM: John Suniga, Deputy Fire Marshal DATE: July 8, 2014 SUBJECT: Application for Extension of Premises (August 2014) — 2315 S. Coconino, Apache Jct., AZ The Superstition Fire/Medical District has reviewed the application as noted above regarding the facilities at 2315 S. Coconino, (Fraternal Order of Eagles #3850). We have recently completed an annual fire and life safety inspection with no major violations found. We therefore would recommend approval of this application. Thank you for your notification on this matter. If you have any further questions regarding this inspection, please feel free to contact my office at 982-4440. Thank You. JOS ATTN: Application Janet Mason From: Jeff Robinson Sent: Tuesday, July 08, 2014 2:12 PM To: Janet Mason Cc: Thomas Kelly; Troy Mullender Subject: Fraternal Order of Eagles event August 30, 2014 I have conducted the necessary inspection on the listed premises and found it to be acceptable for the event scheduled for August 30, 2014. The police department has no objections to this extension of premises. Jeff Robinson Patrol and SWAT Operations Lieutenant Apache Junction Police Department This message and the information within is intended for the recipient. If you received this email in error, please notify the sender and then delete the email. Emails generated by council members or City staff pertaining to City business are public records and are preserved according to the City's records retention schedule. To ensure compliance with the Open Meeting Law, members of the City Council should not forward email correspondence to other members of the Council. Members of the Council and other public bodies may reply to this message, but should not copy other members of the public body. 1 Janet Mason From: Rudy Esquivias Sent: Tuesday, July 08, 2014 5:40 PM To: Janet Mason; john.suniga@ajfire.org; Dennis Dixon Subject: RE: Fraternal Order of Eagles Liquor License - August 30 extension of premises Jan: The Planning Division has no objections to or concerns with this one time extension of premises request. The Eagles have had similar successful events in the past. eig(OkiLatoilMS Senior Planner/Zoning Administrator City of Apache Junction 300 E. Superstition Blvd. Apache Junction, AZ 85119 480-474-2645 resquivias@ajcity.net SERVICE OVER AND ABOVE THE REST (Development Services Department office hours: Monday through Thursday from 7:00am to 6:00pm, closed Fridays and Holidays.) From: Janet Mason Sent: Monday, July 07, 2014 3:40 PM To: john.suniga@ajfire.org; Rudy Esquivias; Dennis Dixon Subject: Fraternal Order of Eagles Liquor License - August 30 extension of premises We have received an extension of premises liquor license application from Fraternal Order of Eagles #3850. Please have your department recommendation to me no later than Tuesday, July 15 so this can be on the August 5 meeting agenda. Thanks. Please note: the Fraternal Order of Eagles will have two separate extension of premises requests no the August 5 meeting agenda AND two separate special event liquor license requests on the August 5 meeting agenda. I will need a recommendation for each one separately. 1 Agenda Item Cover Sheet City of Apache Junction, Arizona 300 E Superstition Boulevard Apache Junction, AZ 85119 File ID: 14-372 Agenda Item No. 11. Agenda Date: 8/5/2014 Sponsor: Kathy Connelly In Control: City Council MeetingIndex: Application for a special event liquor license for Fraternal Order of Eagles #3850, located at 2315 S. Coconino, for November 8, 2014. The next step in the procedure is for the council to hold a public hearing on the application and make a recommendation for approval or denial to the Arizona Department of Liquor Licenses and Control. Consideration and action. Page 1 City of Apache Junction, Arizona Printed on 6/15/2026 JULY 10, 2014 MEMORANDUM TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS THROUGH: GEORGE R. HOFFMAN, CITY MANAGER THROUGH: KATHLEEN CONNELLY, CITY CLERK FROM: JAN MASON, DEPUTY CITY CLERK SUBJECT: AGENDA ITEM FOR AUGUST 5, 2014: APPLICATION FOR A SPECIAL EVENT LIQUOR LICENSE FOR FRATERNAL ORDER OF EAGLES #3850 An application for a special event liquor license has been submitted by Mr. William Kimball of Fraternal Order of Eagles #3850 for November 8, 2014, at 2315 S. Coconino, Apache Junction for putt putt golf. Correspondence has been received from the building division, planning division, police department and fire district, a copy of which is attached. The next step in the procedure is for the City Council to hold a public hearing on the application and make a recommendation for approval or denial to be forwarded to the State Department of Liquor Licenses and Control. ARIZONA DEPARTMENT OF LIQUOR LICENSES & CONTROL 800 W Washington 5th Floor Phoenix AZ 85007-2934 (602) 542-5141 400 W Congress #521 Tucson AZ 85701-1352 (520) 628-6595 APPLICATION FOR SPECIAL EVENT LICENSE Fee = $25.00 per day, for 1-10 day events only A service fee of $25.00 will be charged for all dishonored checks (A.R.S.§ 44-6852) PLEASE NOTE: THIS DOCUMENT MUST BE FULLY COMPLETED OR IT WILL BE RETURNED. **APPLICATION MUST BE APPROVED BY LOCAL GOVERNMENT 1. Name of Organization: Frqiecheti 01t4ler 't qyi DEPT USE ONLY LIC# 2. Non-Profit/I.R.S. Tax Exempt Number: 7t- 0q6.16-T 3. The organization is a: (check one box only) 0 Charitable r3Fraternal (must have regular membership and in existence for over 5 years) O Civic Political Party, Ballot Measure, or Campaign Committee 0 Religious , • , 4. What is the purpose of this event? r-rti „ lPia, 6-p l? 5. Location of the event: 231r 5, (:--eee Ii o 171' ghat .11.2.0 Address of physical location (Not P.O. Box) City County Zip Applicant must be a member of the qualifying organization and authorized by an Officer, Director or Chairperson of the Organization named in Question #1. (Signature required in section #18) 6. Applicant: k 1 h / 4./t Last First Middle Date of Birth 7. Applicant's Mailing Address: 76 i 1 f' r- h ii'-td--Li c/5 4 (IC Ai of et /12- .5-2ecy Street City State Zip 8. Phone Numbers: (4111) 9557 e S ite Owner # ) (190)77‘ Zg3 Applicant's Business # Applicant's Home # 9. Date(s) & Hours of Event: (Remember: you cannot sell alcohol before 10:00 am. on Sunday) Day 1: Date Day of Week rah r7 Hours from I O .;ed ./P.M. To A.M. t' 0e) Day 2: Day 3: Day 4: Day 5: Day 6: Day 7: Day 8: Day 9: Day 10: Lic 0106 05/2004 *Disabled inividuals requiring special accommodations, please call (602) 542-9027 10. Has the applicant been convicted of a felony in the past five years, or had a liquor license revoked? YES ONO (attach explanation if yes) 11. This organization has been issued a special event license for 6 days this year, including this event (not to exceed 10 days per year). 12. Is the organization using the services of a promoter or other person to manage the event? q YES ENO If yes, attach a copy of the agreement. 13. List all people and organizations who will receive the proceeds. Account for 100% of the proceeds. THE ORGANIZATION APPLYING MUST RECEIVE 25% of the gross revenues of Alcoholic Beverage Sales. Name Address Percentage Fr47Vn 4 I 01-647 e Fq9les- (00 (Attach additional sheet if necessary ) 14. Knowledge of Arizona State Liquor Laws Title 4 is important to prevent liquor law violations. If you have any questions regarding the law or this application, please contact the Arizona State Department of Liquor Licenses and Control for assistance. NO 1 t: ALL ALCOHOLIC BEVERAGE SALES MUST BE FOR CONSUMPTION AT THE EVENT SITE ONLY. "NO ALCOHOLIC BEVERAGES SHALL LEAVE SPECIAL EVENT PREMISES." 15. What security and control measures will you take to prevent violations of state liquor laws at this event? (List type and number of security/police personnel and type of fencing or control barriers if applicable) # Police (:Fencing --X# Security personnel El Barriers 07'(c-‹ri es( a141- e 16. Is there an existing liquor license at the location where the special event is being held? If yes, does the existing business agree to suspend their liquor license during the time period, and in the area in which the special event license will be in use? (ATTACH COPY OF AGREEMENT) tic/ Eea)lx-;- 17. Your licensed premises is that area in which you are authorized to sell, dispense, or serve spirituous liquors under the provisions of your license. The following page is to be used to prepare a diagram of your special event licensed premises. Please show dimensions, serving areas, fencing, barricades or other control measures and security positions. gl YES q NO DYES j:Ef NO (wo 6/3 ,17a Name of Business Phone Number (Signature) iress fol My Commission Expires/2016 Day ;7)6 IL- ----- My co Mo (Sigrlature of NOTARY PUBLIC) c/ Year LOCAL GOVERNING BODY APPROVAL SECTION 18. I, hereby recommend this special event application (Government Official) (Title) on behalf of (City. Town or County) (Signature of OFFICIAL) (Date) THIS SECTION TO BE COMPLETED ONLY BY AN OFFICER, DIRECTOR OR CHAIRPERSON OF THE ORGANIZATION NAMED IN QUESTION #1 18. I, ‘1/ /<' 1.14, 474 if , declare that I am an Officer/Director/Chairperson appointing the (Print full name) applicant listed in Question 6, to apply on behalf of the foregoing organization for a Special Event Liquor License. 17S1. Pre f h 7 -7 - "1 1-1,N771763 (Title/Position (Date) (Phone II) Ati County of 7/./174-L State of The foregoing instrument was ac owledged before me this z7Z Year ti (Signature of NOTARY PUBLIC) (Signature My Commission expires on: NOTARY PUBLIC STATE OF ARIZONA Maricopa County JANET R MASON My Commission ExpirA 08/31/2016 c.)-c (Date) Day THIS SECTION TO BE COMPLETED ONLY BY THE APPLICANT NAMED IN QUESTION #6 19. I, 1/Vi it a b , declare that I am the APPLICANT filing this application as (Print full name) listed in Question 6. I have read the application and the contents and all statements are true, corr ct and State of / 4 / County of The foregoing instrument was acknowledged before me this complete. Viet'( You must obtain local government approval. City or County MUST recommend event & complete item #20. The local city or county jurisdiction may require additional applications to be completed and additional licensing fees before approval may be granted. FOR DLLC DEPARTMENT USE ONLY Department Comment Section: (Employee) (Date) 0 APPROVED 0 DISAPPROVED BY: (Title) (Date) 10/18/2011 09:24 6025425707 HAUL U-1/ UL • PAGE 03 wptw • ROCK S141X1445 ‘4"---"111P nt7 117 Lift-r:P't r-)0. 212 6075475707 Vdt, opiltariteyjtmelic/Fr Horne of the Superstition Mountains July 7, 2014 William Kimball Lost Dutchman Fraternal Order of Eagles #3850 P.O. Box 1785 Apache Junction, AZ 85117-1785 Dear Mr. Kimball: Please be advised that your application for a Special Event Liquor License for the Lost Dutchman Fraternal Order of Eagles #3850 for November 8, 2014 at 2315 S. Coconino has been scheduled for a public hearing. The Apache Junction City Council will hold a public hearing on August 5, 2014, at 7:00 p.m. in the City Council Chambers, 300 E. Superstition Blvd., Apache Junction, at which time recommendation for approval or disapproval will be made to be forwarded to Arizona Department of Liquor Licenses and Control. Your attendance is requested should council have any questions on this application. If you have any questions concerning this matter, please contact my office at (480) 982-8002. Sincerely, Kathleen Connelly City Clerk • Voice (480) 982-8002 • FAX (480) 982-7018 • TDD (480) 983-0095 • www.ajcity.net 300 E. Superstition Boulevard, Apache Junction, AZ 85119 JULY 7, 2014 MEMORANDUM TO: THROUGH: FROM: SUBJECT: BUILDING DIVISION DEPARTMENT OF PUBLIC SAFETY PLANNING DIVISION APACHE JUNCTION FIRE DISTRICT KATHLEEN CONNELLY, CITY CLERK /1-‘7 ' JAN MASON, DEPUTY CITY CLERK APPLICATION FOR A SPECIAL EVENT LIQUOR LICENSE FOR LOST DUTCHMAN FRATERNAL ORDER OF EAGLES #3850 Mr. William Kimball has submitted an application for a special event liquor license for November 8, 2014 at the Lost Dutchman Fraternal Order of Eagles #3850, 2315 S. Coconino, Apache Junction. Please conduct the necessary inspections and submit your recommendation be email by Tuesday, July 15, in order for this item to be placed on the agenda for the City Council meeting of August 5, 2014. Janet Mason From: Dennis Dixon Sent: Thursday, July 10, 2014 1:10 PM To: Janet Mason Subject: RE: Fraternal Order of Police - Special Event Liquor License for November 8, 2014 No objections. From: Janet Mason Sent: Monday, July 07, 2014 4:40 PM To: John Suniga (john.suniga@ajfire.org ); Rudy Esquivias; Dennis Dixon; Jeff Robinson Subject: Fraternal Order of Police - Special Event Liquor License for November 8, 2014 I have received a special event liquor license application from Fraternal Order of Police for November 8, 2014. Please have your department recommendation to me no later than Tuesday, July 15 so that it can be on the August 5 agenda. Thanks. Please note: the Fraternal Order of Eagles will have two separate extension of premises requests on the August 5 meeting agenda AND two separate special event liquor license requests on the August 5 meeting agenda. I will need a recommendation for each one separately. 1 Superstition Fire & Medical District 565 North Idaho Road, Apache Junction, AZ 85119 Phone (480) 982-4440, Fax (480) 982-0183 www.ajfire.org MEMORANDUM TO: Janet Mason, Deputy City Clerk City of Apache Junction 300 E. Superstition Blvd. Apache Junction, AZ 85119 FROM: John Suniga, Deputy Fire Marshal DATE: July 8, 2014 SUBJECT: Temporary Liquor Extension of Premises for Fraternal Order of Eagles #3850 The Superstition Fire/Medical District has reviewed the submitted documentation for 2315 S. Coconino as related to event to be held on November 8, 2014. We would recommend approval of this application based, as —always, on good practices for the general sart—y7f) all patrons and employees. Applicant shall ensure that all local fire and life safety codes and ordinances are adhered to for the duration of the event. Thank you for your notification on this matter. Jos ATTN: Application Janet Mason From: Rudy Esquivias Sent: Tuesday, July 08, 2014 5:55 PM To: Janet Mason Subject: RE: Fraternal Order of Police - Special Event Liquor License for November 8, 2014 Jan: The Planning Division has no objections to or concerns with this one time special event. Please advise the applicants to keep any event day signage (if any) within their property boundaries (not in the right-of-way) and to remove such signs immediately following the event. cficul# 0E6?uiviab Senior Planner/Zoning Administrator City of Apache Junction 300 E. Superstition Blvd. Apache Junction, AZ 85119 480-474-2645 resquivias@ajcity.net SERVICE OVER AND ABOVE THE REST (Development Services Department office hours: Monday through Thursday from 7:00am to 6:00pm, closed Fridays and Holidays.) From: Janet Mason Sent: Monday, July 07, 2014 4:40 PM To: John Suniga (john.suniga©ajfire.org ); Rudy Esquivias; Dennis Dixon; Jeff Robinson Subject: Fraternal Order of Police - Special Event Liquor License for November 8, 2014 I have received a special event liquor license application from Fraternal Order of Police for November 8, 2014. Please have your department recommendation to me no later than Tuesday, July 15 so that it can be on the August 5 agenda. Thanks. Please note: the Fraternal Order of Eagles will have two separate extension of premises requests on the August 5 meeting agenda AND two separate special event liquor license requests on the August 5 meeting agenda. I will need a recommendation for each one separately. 1 Janet Mason From: Jeff Robinson Sent: Thursday, July 10, 2014 1:33 PM To: Janet Mason Subject: Fraternal Order of the Eagles Events The police department has no issues with the scheduled events, (Hillbilly Golf) slated for August 30, 2014 and November 8, 2014 at the Fraternal Order of Eagles. Jeff Robinson Patrol and SWAT Operations Lieutenant Apache Junction Police Department This message and the information within is intended for the recipient. If you received this email in error, please notify the sender and then delete the email. Emails generated by council members or City staff pertaining to City business are public records and are preserved according to the City's records retention schedule. To ensure compliance with the Open Meeting Law, members of the City Council should not forward email correspondence to other members of the Council. Members of the Council and other public bodies may reply to this message, but should not copy other members of the public body. 1 Agenda Item Cover Sheet City of Apache Junction, Arizona 300 E Superstition Boulevard Apache Junction, AZ 85119 File ID: 14-371 Agenda Item No. 12. Agenda Date: 8/5/2014 Sponsor: Kathy Connelly In Control: City Council MeetingIndex: Application for a temporary extension of premises for Fraternal Order of Eagles #3850, located at 2315 S. Coconino, for November 8, 2014. The next step in the procedure is for the council to hold a public hearing on the application and make a recommendation for approval or denial to the Arizona Department of Liquor Licenses and Control. Consideration and action. Page 1 City of Apache Junction, Arizona Printed on 6/15/2026 JULY 10, 2014 MEMORANDUM TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS THROUGH: GEORGE R. HOFFMAN, CITY MANAGER THROUGH: KATHLEEN CONNELLY, CITY CLERK FROM: JAN MASON, DEPUTY CITY CLERK SUBJECT: AGENDA ITEM FOR AUGUST 5, 2014: APPLICATION FOR AN EXTENSION OF PREMISES FOR FRATERNAL ORDER OF EAGLES #3850 An application for a temporary extension of premises has been submitted by Mr. William Kimball of Fraternal Order of Eagles #3850 for November 8, 2014, at 2315 S. Coconino, Apache Junction for putt putt golf. Correspondence has been received from the building division, planning division, police department and fire district, a copy of which is attached. The next step in the procedure is for the City Council to hold a public hearing on the application and make a recommendation for approval or denial to be forwarded to the State Department of Liquor Licenses and Control. 1. Licensee's Name: ARIZONA DEPARTMENT OF LIQUOR LICENSES & CONTROL 800 W Washington 5TH Floor 400 W Congress #521 Phoenix AZ 85007-2934 Tucson AZ 85701-1352 (602) 542-5141 (520) 628-6595 APPLICATION FOR EXTENSION OF PREMISES/PATIO PERMIT THIS APPLICATION MUST BE RETURNED TO THE DEPARTMENT OF LIQUOR 0 Permanent change of area of service - Give specific purpose of change: l,Temporary change for date(s) of: Last First 2. Mailing Address: 2315 --5, cec, h i h t) J- City 3. Business Name: rir4 rcir ha I 0 Phi- o? G ei51 Middle A 2- F57-ze State Zip LICENSE #: Cl/ (100 I 4. Business Address:2315-5. 6 64e hill 0 Pit- ,4J /2/h4I City COUNTY State Zip 5. Business Phone: ( ) q6.3 57ot Residence Phone: (415(,x ) 17 - 70 -; 6. Do you understand Arizona Liquor Laws and Regulations? MYES D NO FAX # ( 7. Have you received approved Liquor Law Training? 0 NO RYES When? 2 - i-z 8. What security precautions will be taken to prevent liquor violations in the extended area? Pei-IC/119 qiid rrirerk ( arder 0'14 e?91*e›. OWtc trs 9. Does this extension bring your premises within 300 feet of a church or school? CI YES la NO 10. IMPORTANT: ATTACH THE REVISED FLOOR PLAN CLEARLY DEPICTING YOUR LICENSED PREMISES AND WHAT YO PROPOSE TO ADD. ****After completing sections 1-9, take this application to your local Board of Supervisors, City Council or Designate for their recommendation. This recommendation is not binding on the Department of Liquor. This change in premises is RECOMMENDED by the local Board of Supervisors, City Council or Designate: (Authorized Signature) (Title) (Agency) 1.< 1 (/ , being first duly sworn upon oath, hereby depose, swear and declare, (Print full name) under penalty of perjury, that I am the APPLICANT making the foregoing application. I have read this application and the content and all statements are true, correct and complete. (Signature of Owner or Agent) Investigation Recommendation Approval Disapproval by Date My commission expires on: State of 44(.2-°/t./M County of / 4-.04 Ci_ SUBSCRIBED IN MY PRESENCE AND SWORN TO before rpe this date M T 1 /' ontLh)-/ I r_e_i / Day Yea (Si =r-1---- A_ i r L.--&-7.-- ( nature of NOTARY PUBLIC) Director Signature required for Disapprovals Date CJ dt, OP lit eidtP4W2C14041/ Home of the Superstition Mountains July 7, 2014 William Kimball Lost Dutchman Fraternal Order of Eagles #3850 P.O. Box 1785 Apache Junction, AZ 85117-1785 Dear Mr. Kimball: Please be advised that your application for an Extension of Premises for the Lost Dutchman Fraternal Order of Eagles #3850 for November 8, 2014 at 2315 S. Coconino has been scheduled for a public hearing. The Apache Junction City Council will hold a public hearing on August 5, 2014, at 7:00 p.m. in the City Council Chambers, 300 E. Superstition Blvd., Apache Junction, at which time recommendation for approval or disapproval will be made to be forwarded to Arizona Department of Liquor Licenses and Control. Your attendance is requested should council have any questions on this application. If you have any questions concerning this matter, please contact my office at (480) 982-8002. Sincerely, y Kathleen Connelly City Clerk • Voice (480) 982-8002 • FAX (480) 982-7018 • TDD (480) 983-0095 • www.ajcity.net 300 E. Superstition Boulevard, Apache Junction, AZ 85119 JULY 7, 2014 MEMORANDUM TO: THROUGH: FROM: SUBJECT: BUILDING DIVISION DEPARTMENT OF PUBLIC SAFETY PLANNING DIVISION APACHE JUNCTION FIRE DISTRICT KATHLEEN CONNELLY, CITY CLERK JAN MASON, DEPUTY CITY CLERK7i1 APPLICATION FOR A TEMPORARY EXTENSION OF PREMISES FOR LOST DUTCHMAN FRATERNAL ORDER OF EAGLES #3850 Mr. William Kimball has submitted an application for a temporary extension of premises for November 8, 2014 at the Lost Dutchman Fraternal Order of Eagles #3850, 2315 S. Coconino, Apache Junction. Please conduct the necessary inspections and submit your recommendation be email by Tuesday, July 15, in order for this item to be placed on the agenda for the City Council meeting of August 5, 2014. Janet Mason From: Dennis Dixon Sent: Thursday, July 10, 2014 1:10 PM To: Janet Mason Subject: RE: Fraternal Order of Police Extension of Premises Application for November 8, 2014 No objections. From: Janet Mason Sent: Monday, July 07, 2014 4:23 PM To: John Suniga (john.suniga@ajfire.org ); Rudy Esquivias; Dennis Dixon; Jeff Robinson Subject: FW: Fraternal Order of Police Extension of Premises Application for November 8, 2014 It would help if I added the attachments. From: Janet Mason Sent: Monday, July 07, 2014 4:14 PM To: ijohn.suniga@ajfire.org'; Rudy Esquivias; Dennis Dixon; Jeff Robinson Subject: Fraternal Order of Police Extension of Premises Application for November 8, 2014 We have received an extension of premises liquor license application from Fraternal Order of Eagles #3850. Please have your department recommendation to me no later than Tuesday, July 15 so this can be on the August 5 meeting agenda. Thanks. Please note: the Fraternal Order of Eagles will have two separate extension of premises requests on the August 5 meeting agenda AND two separate special event liquor license requests on the August 5 meeting agenda. I will need a recommendation for each one separately. 1 Superstition Fire & Medical District 565 North Idaho Road, Apache Junction, AZ 85119 Phone (480) 982-4440, Fax (480) 982-0183 www.ajfire.org MEMORANDUM TO: Jan Mason, Deputy City Clerk City of Apache Junction 300 E. Superstition Blvd. Apache Jct., AZ. 85219 FROM: John Suniga, Deputy Fire Marshal DATE: July 8, 2014 SUBJECT: Application for Extension of Premises (November, 2014) — 2315 S. Coconino, Apache Jct., AZ The Superstition Fire/Medical District has reviewed the application as noted above regarding the facilities at 2315 S. Coconino, (Fraternal Order of Eagles #3850). We have recently completed an annual fire and life safety inspection with no major violations found. We therefore would recommend approval of this application. Thank you for your notification on this matter. If you have any further questions regarding this inspection, please feel free to contact my office at 982-4440. Thank You. JOS ATTN: Application Janet Mason From: Jeff Robinson Sent: Tuesday, July 08, 2014 2:15 PM To: Janet Mason Cc: Thomas Kelly; Troy Mullender Subject: Fraternal Order of Eagles event November 8, 2014 I have conducted the necessary inspection on the premises listed and found it to be acceptable for the event scheduled for November 8, 2014. The police department has no objections to this extension of premises. Jeff Robinson Patrol and SWAT Operations Lieutenant Apache Junction Police Department This message and the information within is intended for the recipient. If you received this email in error, please notify the sender and then delete the email. Emails generated by council members or City staff pertaining to City business are public records and are preserved according to the City's records retention schedule. To ensure compliance with the Open Meeting Law, members of the City Council should not forward email correspondence to other members of the Council. Members of the Council and other public bodies may reply to this message, but should not copy other members of the public body. 1 Janet Mason From: Rudy Esquivias Sent: Tuesday, July 08, 2014 5:42 PM To: Janet Mason Subject: RE: Fraternal Order of Police Extension of Premises Application for November 8, 2014 Jan: The Planning Division has no concerns with or objections to this one time extension of premises request. The Eagles have had successful similar events in the past. CALCI#0EnUiteiCLA Senior Planner/Zoning Administrator City of Apache Junction 300 E. Superstition Blvd. Apache Junction, AZ 85119 480-474-2645 resquivias@ajcity.net SERVICE OVER AND ABOVE THE REST (Development Services Department office hours: Monday through Thursday from 7:00am to 6:00pm, closed Fridays and Holidays.) From: Janet Mason Sent: Monday, July 07, 2014 4:23 PM To: John Suniga (john.suniga@ajfire.org ); Rudy Esquivias; Dennis Dixon; Jeff Robinson Subject: FW: Fraternal Order of Police Extension of Premises Application for November 8, 2014 It would help if I added the attachments. From: Janet Mason Sent: Monday, July 07, 2014 4:14 PM To: ijohn.suniga@ajfire.org'; Rudy Esquivias; Dennis Dixon; Jeff Robinson Subject: Fraternal Order of Police Extension of Premises Application for November 8, 2014 We have received an extension of premises liquor license application from Fraternal Order of Eagles #3850. Please have your department recommendation to me no later than Tuesday, July 15 so this can be on the August 5 meeting agenda. Thanks. Please note: the Fraternal Order of Eagles will have two separate extension of premises requests on the August 5 meeting agenda AND two separate special event liquor license requests on the August 5 meeting agenda. I will need a recommendation for each one separately. 1 Agenda Item Cover Sheet City of Apache Junction, Arizona 300 E Superstition Boulevard Apache Junction, AZ 85119 File ID: 14-327 Agenda Item No. 13. Agenda Date: 8/5/2014 Sponsor: Bryant Powell In Control: City Council MeetingIndex: Executive Session at 5:45 P.M. and Work Session at 7:00 P.M. for Monday, August 18, 2014. Page 1 City of Apache Junction, Arizona Printed on 6/15/2026 Agenda Item Cover Sheet City of Apache Junction, Arizona 300 E Superstition Boulevard Apache Junction, AZ 85119 File ID: 14-328 Agenda Item No. 14. Agenda Date: 8/5/2014 Sponsor: Bryant Powell In Control: City Council MeetingIndex: Executive Session at 5:45 P.M. for Tuesday, August 19, 2014. Other meetings if necessary. Page 1 City of Apache Junction, Arizona Printed on 6/15/2026