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Home My WebLink About2026 05.05 City Council Regular AgendaCity Council Meeting City of Apache Junction, Arizona Agenda Meeting location: City Council Chambers at City Hall 300 E. Superstition Blvd Apache Junction, AZ 85119 apachejunctionaz.gov Ph: (480) 982-8002 Doors are open to the public at least 15 minutes prior to the posted meeting start time. City Council Chambers7:00 PMTuesday, May 5, 2026 A.CALL TO ORDER B.INVOCATION AND PLEDGE OF ALLEGIANCE C.ROLL CALL D.CONSENT AGENDA The council may, at this time, take single action on any or all items listed as consent agenda items. These may include, but are not limited to, acceptance of agenda, acceptance of minutes, appointments, acceptance of resignations and adoption of certain resolutions and other items which do not require a public hearing. The consent agenda is a timesaving device of which the mayor and city council is to receive documentation on these items from the city manager for their review prior to the meeting. Any member of the council may remove any item from the consent agenda for discussion and cause a separate vote on the matter later in the agenda. 1.26-189 Consideration of acceptance of agenda. Sponsors:Evie McKinney 2.26-190 Consideration of approval of minutes of the regular meeting of April 21, 2026. Sponsors:Evie McKinney CCMIN_2026_04_21 MINUTES DRAFTAttachments: 3.26-199 Consideration of approval of Resolution No. 26-24 authorizing the City of Apache Junction to enter into an intergovernmental agreement for technology and related services with the City of Mesa. Sponsors:Doug Wirthgen Council Staff Memo 5-5-2026 - FIBER ACCESS AGREEMENT Resolution No. 26-24 Fiber Access with City of Mesa Attachments: E.AWARDS, PRESENTATIONS AND PROCLAMATIONS Awards, presentations from other organizations, proclamations issued by the mayor, and acknowledgement of distinguished guests and visitors, and staff presentation of receipt of grant or donated funds are permitted at this time. Page 1 City of Apache Junction, Arizona Printed on 6/10/2026 May 5, 2026City Council Meeting Agenda 4.26-169 Proclamation designating the week of May 3rd - 9th, 2026, as "Professional Municipal Clerks Week." Sponsors:Evie McKinney 05_2026 Municipal Clerks Week.docAttachments: 5.26-187 Proclamation recognizing May 16, 2026, as "Kids to Parks Day." Sponsors:Jamie Sullivan 05_2026 Kids to Parks Day.docAttachments: F.REGIONAL INTERGOVERNMENTAL UPDATES The mayor or any member of council may at this time present a brief summary of any regional intergovernmental updates. However, no discussion shall take place on such items except for clarifying comments related to substance, time and location. 6.26-191 Brief summary of intergovernmental updates from mayor and councilmembers. Sponsors:Chip Wilson G.CITY MANAGER'S REPORT The city manager, members of city staff or those individuals designated by the manager may present information pertinent to items under consideration or information related to the operation of the city. There shall however be no discussion at this time except for clarification inquiries. 7.26-192 City Manager's Report Sponsors:Bryant Powell 8.26-221 Presentation and update on the Youth Advisory Council. 9.26-193 Announcement of Current Events Sponsors:Eli Richardson H.PUBLIC HEARINGS Public hearings required by applicable law shall be conducted by the council and any person shall be given the opportunity to speak. All remarks shall be addressed to the council as a whole and not to any member thereof. Such remarks shall be limited to five (5) minutes unless additional time is granted by the mayor. This time limitation shall not apply to applicants and their agents appearing before the council. I.OLD BUSINESS The council shall consider any business that has been previously considered and which is still unfinished to include those items previously postponed or tabled. No member of the public shall be permitted to speak on these items unless invited to do so by the mayor after first submitting a written request-to-speak form with the city clerk. J.NEW BUSINESS The council shall consider any business not yet considered. No member of the public shall be permitted to speak on these items unless invited to do so by the mayor after first submitting a written request-to-speak form with the city clerk. Page 2 City of Apache Junction, Arizona Printed on 6/10/2026 May 5, 2026City Council Meeting Agenda 10.26-188 Presentation, discussion and consideration of proposed Resolution No. 26-20 authorizing the city to enter into an Intergovernmental Agreement (IGA) Amendment No. 1 with Arizona Department of Transportation (ADOT) for the City's Tomahawk Road Widening Improvement Project from Highway US60 to Southern Avenue for additional construction costs with the City's financial contribution being $908,143 and federal contribution of $4,866,101 for a construction total of $5,774,244. Sponsors:Raquel Schatz Res 26-20 Council Memo 20260505 Res 26-20 Resolution 04.01.26-UPDATED To Entity for Sig-22-9035-Amend 1-Final Res 26-20 Presentation 20260505 Attachments: K.COUNCIL DIRECTION TO STAFF This item allows the mayor and city council to direct staff on specifically listed matters. L.SELECTION OF MEETING DATES, TIMES, LOCATIONS, AND PURPOSES M.CALL TO PUBLIC At this time the public has the privilege to address the council with requests, communications, comments or suggestions relating to city business. All speakers must have already submitted a written “Request to Speak” form to the city clerk no later than the conclusion of the city manager’s report portion of the agenda. If there is a group speaking on the same item, they should select a spokesperson. All such remarks shall be addressed to the council as a whole and not to any member thereof. The mayor is authorized to ask a speaker to stop speaking and leave the podium or to adjourn the meeting if anyone becomes disorderly, uncivil, makes personal attacks or continues to speak about items that are not within the jurisdiction of the city after being warned such issues are beyond the jurisdiction of the city to act. The council may not answer questions of the speaker, discuss the matter with one another, but may, at the conclusion: 1) respond to criticism by a speaker; 2) ask the city manager to review a matter; 3) ask the city manager to place the matter on a future agenda. Each speaker must approach the podium, speak into the microphone, provide their name and address. There is a three (3) minute time limit per speaker. N.ADJOURNMENT Copies of this agenda and additional information on any of the items listed above may be obtained from the City Clerk's office located at 300 E Superstition Blvd, Apache Junction, AZ 85119, Monday through Thursday from 7:00a-6:00p, excluding holidays. The City of Apache Junction invites and welcomes people of all abilities to use our programs, sites and facilities. Specific requests may be made by contacting the Human Resources Office at (480) 474-2617 or TDD (480) 983-0095. The Apache Junction City Council may vote to go into Executive Session for legal advice on any item listed on this agenda pursuant to A.R.S. § 38-431.03(A)(3); this notice is given pursuant to A.R.S. § 38-431.02 to the members of the City Council and the public. Page 3 City of Apache Junction, Arizona Printed on 6/10/2026 May 5, 2026City Council Meeting Agenda Page 4 City of Apache Junction, Arizona Printed on 6/10/2026 Agenda Item Cover Sheet City of Apache Junction, Arizona 300 E Superstition Boulevard Apache Junction, AZ 85119 File ID: 26-189 Agenda Item No. 1. Agenda Date: 5/5/2026 Sponsor: Evie McKinney In Control: City Council MeetingIndex: Consideration of acceptance of agenda. Page 1 City of Apache Junction, Arizona Printed on 6/10/2026 Agenda Item Cover Sheet City of Apache Junction, Arizona 300 E Superstition Boulevard Apache Junction, AZ 85119 File ID: 26-190 Agenda Item No. 2. Agenda Date: 5/5/2026 Sponsor: Evie McKinney In Control: City Council MeetingIndex: Consideration of approval of minutes of the regular meeting of April 21, 2026. Page 1 City of Apache Junction, Arizona Printed on 6/10/2026                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          Agenda Item Cover Sheet City of Apache Junction, Arizona 300 E Superstition Boulevard Apache Junction, AZ 85119 File ID: 26-199 Agenda Item No. 3. Agenda Date: 5/5/2026 Sponsor: Doug Wirthgen In Control: City Council MeetingIndex: Consideration of approval of Resolution No. 26-24 authorizing the City of Apache Junction to enter into an intergovernmental agreement for technology and related services with the City of Mesa. Page 1 City of Apache Junction, Arizona Printed on 6/10/2026 City of Apache Junction Home of the Superstition Mountains DATE: MAY 5TH, 2026 TO: MAYOR AND CITY COUNCIL MEMBERS THROUGH: BRYANT POWELL, CITY MANAGER FROM: DOUG WIRTHGEN, INFORMATION TECHNOLOGY DIRECTOR SUBJECT: FIBER ACCESS AGREEMENT, RESOLUTION #, CITY CODE § The City of Apache Junction Information Technology (IT) department presented to council December 2024 RESOLUTION NO. 24-35 IGA for Mesa -AJ IT and Tech Services. Council approved the Intergovernmental agreement (IGA) between the city of Mesa and the city of Apache Junction for Information technology and related services. This was sent to city of Mesa for council approval but with city management changes the IGA process was changed. Therefore, this item will require another consideration of approval by city of Apache Junction Council. The Regional Community Network (RCN) is a private Wide Area Network (WAN) connecting MAG member agencies to facilitate the exchange of transportation-related data throughout the MAG region. The RCN uses existing agency-owned fiber and wireless infrastructure and is managed by MAG at no cost for the benefit of the region. The agreement between the cities of Mesa and Apache Junction propose two fiber strands originate at the intersection of Ironwood Drive and Elliot Road, extending through Signal Butte Water Treatment Plant and terminating at East Mesa Service Yard (East Tower) utilizing City of Mesa Department of Innovation and Technology fiber. RESOLUTION NO. 26-24 A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, AUTHORIZING THE CITY TO ENTER INTO AN INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF MESA FOR FIBER ACCESS . WHEREAS, the City of Apache Junction ( "Apache Junction" ) , has requested access to two (2) strands of single-mode fiber optic cable from the City of Mesa ( "Mesa" ) which has existing fiber optic infrastructure (the "Mesa Network" ) , for the purpose of establishing connectivity to the Maricopa Association of Government ' s supported Regional Community Network; and WHEREAS, Mesa has available capacity within the Mesa Network in locations that are both accessible and suitable for Apache Junction' s needs; and WHEREAS, given the nexus between Apache Junction' s proposed use of the Mesa Network and the interests of public safety, Mesa is willing to allow access to the needed strands free of charge . NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION ARIZONA, AS FOLLOWS : 1) The mayor and city council hereby approve the attached form of the IGA between Apache Junction and Mesa and the mayor is hereby authorized to sign the agreement . 2) The city manager may delegate staff to take any and all actions necessary to effectuate the purpose of this resolution. RESOLUTION NO. 26-24 PAGE 1 OF 2 PASSED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, THIS DAY OF , 20_ SIGNED AND ATTESTED TO THIS DAY OF 20 WALTER "CHIP" WILSON Mayor ATTEST: EVIE MCKINNEY City Clerk APPROVED AS TO FORM: ,,o 4.2 rl•?6 RICHARD J. STERN City Attorney RESOLUTION NO. 26-24 PAGE 2 OF 2 ATTACHMENT A FIBER ACCESS AGREEMENT This Fiber Access Agreement ("Agreement") is made as of the day of 2026 (the "Commencement Date") by and between the City of Mesa, an Arizona municipal corporation ("Mesa"), and the City of Apache Junction, an Arizona municipal corporation ("Apache Junction"). Mesa and Apache Junction may be referred to herein individually as a "Party" or collectively as "the Parties". RECITALS WHEREAS Apache Junction has requested access to two (2) strands of single-mode fiber optic cable from Mesa's existing fiber optic infrastructure (the "Mesa Network") for the purpose of establishing connectivity to the Maricopa Association of Governments-supported Regional Community Network; and WHEREAS Mesa has available capacity within the Mesa Network in locations that are both accessible and suitable for Apache Junction's needs; and WHEREAS Mesa desires to assist Apache Junction in the interest of promoting public safety within the region; and WHEREAS given the nexus between Apache Junction's proposed use of the Mesa Network and the interests of public safety, Mesa is willing to allow access to the needed strands free of charge. AGREEMENT NOW THEREFORE, in consideration of the promises, the mutual covenants, terms and conditions herein contained, Mesa and Apache Junction do hereby mutually covenant and agree as follows: 1. Definitions: For the purpose of this Agreement, the following terms when used herein shall have the following meaning: 1.1. "Loaned Fiber"means unlit optical fiber cable strands for which the user plans to attach equipment to transmit data. 1.2. "Apache Junction Facilities" means all facilities, including but not limited to fiber optic cables, equipment, and all associated hardware, owned and/or utilized by Apache Junction, that occupy and use the Mesa Network. 1.3. "Mesa Network" means the optical fiber strands, innerduct, conduit, building entrance facilities, associated appurtenances, and capacity owned by the Mesa and located throughout the rights-of-way of Mesa. {00326233.1) 1 2. Scope of Use: 2.1. Loaned Fibers. Subject to the terms and conditions of this Agreement, Mesa hereby grants to Apache Junction a non-exclusive grant to use two(2)strands of single-mode fiber optic cable in the Mesa Network (the "Loaned Fibers") as depicted on Exhibit A and further identified in Exhibit B, on the condition Apache Junction shall be in compliance with all of the covenants,terms, and conditions of this Agreement. Apache Junction shall comply with all applicable ordinances, statutes and regulations of local, state and federal government agencies. At no point shall Apache Junction assume any ownership interest in the Loaned Fibers. This grant is subject to the right of Mesa to occupy and use the public rights-of-way, public utility easements, private property, and any other property in and on which the Mesa Network is located. Mesa shall designate the location of the Apache Junction Facilities on the Mesa Network. Nothing in this Agreement shall be deemed to grant, convey, or vest with Apache Junction an interest or estate in the Mesa Network or any land, including but not limited to any fee, leasehold, easement or franchise. 2.2. Installation and Maintenance: 2.2.1. Apache Junction's Facilities shall be installed and maintained in accordance with the requirements and specifications of MAG Standards, Mesa Amendments to MAG, Building Industry Consulting Service International ("BICSI"), the then current editions of the National Electrical Code ("NEC") and the National Electrical Safety Code ("NESC"), each of which are incorporation by reference in this Agreement, and the rules and regulations of the Occupational Safety and Health Act of 1970 ("OSHA"), and in compliance with any lawful rules or orders now in effect or that may hereafter be adopted by Mesa or other authority having jurisdiction. 2.2.2. Apache Junction hereby acknowledges and agrees that it shall be solely responsible for all costs associated with the procurement and installation of all materials, all associated labor, and any related services necessary to establish and maintain the connection of the Regional Community Network from Mesa's Transportation Management Center ("TMC") to the Apache Junction facility for the life of this Agreement. This obligation includes, but is not limited to, the design, construction, implementation, testing, maintenance, and any ancillary activities required to facilitate full integration with the Mesa TMC infrastructure. Apache Junction shall ensure compliance with all applicable standards, such as M66, Division 27, City of Mesa APL and Telecommunications f 00326233,1) 2 industry standards. 2.2.3. Apache Junction shall be responsible for ensuring the direct physical path for the connection and the fusion splicing to be performed at Ironwood Drive and Elliot Road. Apache Junction is responsible for any professional services required to perform this work. Any necessary outside physical plant connectivity must be coordinated with Mesa. Mesa staff is responsible for all other fiber connections. All such work shall be completed by August 25, 2026. 2.2.4. Mesa shall be responsible for maintenance of the Mesa Network in accordance with applicable laws, including but not limited to, A.R.S. §§ 40-360.21 through 40-360.32, and will continue to blue stake its own facilities in compliance with state law. 2.3. Additional Fibers. Upon request, and if capacity is available, Mesa may loan additional fibers to Apache Junction during the remainder of the Term of this Agreement so long as Apache Junction is not in material breach of this Agreement. All requests by Apache Junction for additional fibers shall be made in writing to Mesa's Right of Way Manager and its Director of Innovation and Technology. 2.4. Removal at End of Term. Upon expiration or termination of this Agreement, Mesa shall determine whether Apache Junction's Facilities shall be removed or remain in place. If Mesa determines that the Apache Junction Facilities shall be removed, then Mesa shall notify Apache Junction, and Apache Junction shall, within thirty (30) calendar days of such notification, remove its facilities under the direction of Mesa. 2.5. Agreements with Third Parties. Nothing in this Agreement shall act as a limitation, restriction, or prohibition on Mesa from entering into agreements with other parties concerning the use, maintenance, or operation of the Mesa Network. Apache Junction acknowledges that such an agreement with a third party may require the rearrangement of the Apache Junction Facilities. Apache Junction agrees that, in such event, Apache Junction will cooperate in good faith with such rearrangement work; provided, however, that Mesa shall give Apache Junction thirty (30) calendar days written notification of such intent to rearrange any impacted Apache Junction Facilities. 3. Term and Termination: 3.1. This Agreement shall commence on the Commencement Date and shall continue for an initial term of three (3) years. The initial term may be extended automatically for not more than two additional three (3) year (00326233.1) 3 terms. 3.2. Either Party may terminate this Agreement without cause, provided that the Party gives the other Party ninety(90) calendar days' prior written notice of termination. Either Party may terminate this Agreement for cause upon thirty (30) calendar days' prior written notice if the other Party fails to cure an Event of Default, as described in Section 9, below. 4. Fees: 4.1. In the interest of public safety and in light of the benefit that the Regional Community Network may provide to Mesa's own citizens, Mesa has agreed to allow Apache Junction to use the Mesa Network under the terms of this Agreement free of charge. 5. Relocation: 5.1. Mesa may, at its sole cost and expense, and upon reasonable notice to Apache Junction, relocate, repair, or remove portions of the Mesa Network, including the Loaned Fiber. In all cases,Apache Junction shall bear the costs incurred in any rearrangement, relocation, modification, or alteration of any Apache Junction Facility. 5.2. In the event of an emergency(as determined by Mesa in its sole and absolute discretion), Mesa may relocate, modify, or alter the Loaned Fibers and/or Mesa Network without prior notice to Apache Junction. In such event, as soon as reasonably practicable thereafter and not later than seventy-two(72) hours after having taken such action, Mesa will advise Apache Junction in writing of the emergency work performed or the action taken with respect to any emergency modification or alteration of the Loaned Fibers and/or Mesa Network. 6. Limitations of Use: 6.1. Apache Junction shall use the Mesa Network only for the purpose of the transmission of data. If Apache Junction uses the Loaned Fibers and/or any other portion of its facilities to transmit or facilitate the transmission of commercial video services, then Apache Junction shall apply for a cable license and pay all fees associated with such services required under applicable law. 6.2. Apache Junction shall not unreasonably interfere with any other party's permitted use or access to the Mesa Network. Apache Junction shall, at its own expense, maintain any equipment it utilizes to access the Mesa Network pursuant to this Agreement in good repair and in a manner that prevents such {00326233.1} 4 conflict or interference. 6.3. Apache Junction is prohibited from accessing the telecommunications infrastructure,the transmission pathway, or any Mesa electric or other utility facility. Only personnel authorized by Mesa will be allowed to connect the Apache Junction Facilities to, or disconnect the Apache Junction Facilities from, the Mesa Network. 7. Indemnity: 7.1. To the fullest extent permitted by law , Apache Junction shall indemnify, defend and hold harmless Mesa, its City Council, officers, employees, and agents from and against any and all demands, claims, injuries, losses, or liabilities of any nature, including death or injury to any person, property damage, or any other loss and including without limitation all damages, penalties, fines and judgments, associated investigation and administrative expenses and defense costs, including, but not limited to reasonable attorney's fees, courts costs and costs of alternative dispute resolution, arising in whole or in part out of, or resulting in any way from or in connection with the performance of this Agreement. Apache Junction's obligations under this Section apply regardless of whether liability is caused or contributed to by any negligent (passive or active) act or omission Mesa, except that Apache Junction shall not be obligated to indemnify for liability arising from the sole negligence or willful misconduct of Mesa. The provisions of this Section survive the expiration or termination of this Agreement. 8. Damage or Destruction: 8.1. In the event of a total or partial destruction of substantially all of the Apache Junction Facilities,or any part thereof,where such casualty occurs as a result of an event of Force Majeure, whether or not such casualty is covered under a policy of insurance carried by Apache Junction, this Agreement may be terminated at the option of Apache Junction, or Apache Junction may, at its sole cost and expense, commence and complete as soon as practicable the repair or restoration of the damaged Apache Junction Facilities, or any part thereof, to substantially the same condition immediately before the event of destruction. 8.2. In the event of a total or partial destruction of the Mesa Network, or any part thereof, including the Loaned Fibers, where such casualty occurs as a result of an event of Force Majeure, whether or not such casualty is self-insured or covered under a policy of insurance carried by Mesa,this Agreement may be terminated at the option of Mesa, or Mesa may, at its sole cost and expense, commence and complete as soon as practicable the repair or (00326233.1) 5 restoration of the damaged Mesa Network, or any part thereof, including the Loaned Fibers, to substantially their same condition immediately before the event of destruction. If Mesa elects to terminate this Agreement, Mesa shall be relieved of any obligation to Apache Junction, and Apache Junction shall be released from its obligations under this Agreement. 9. Default: 9.1. Events of Default: The occurrence of any of the following shall constitute an Event of Default of this Agreement: (i) Failure to perform, observe or comply with any covenant, term or condition of the Agreement that either Party is required to observe or perform. (ii) Assignment or transfer of Apache Junction's interest in the Agreement, voluntarily or by operation of law. (iii) Assignment or transfer of Apache Junction's assets for the benefit of Apache Junction's creditors. (iv) Filing of a petition in bankruptcy or a petition for reorganization or other arrangement relating to the bankruptcy, insolvency, or receivership of Apache Junction and/or its assets, unless the same is dismissed within one hundred eighty(180)calendar days of the filing thereof. (v) Any representation or warranty of either Party that shall prove to have been incorrect,false,or misleading in any material respect when made. 9.2. Remedies for Default: The non-defaulting Party may terminate the Agreement upon the occurrence of an Event of Default caused by the defaulting Party, if the defaulting Party fails to cure the Event of Default within the period of time specified below. In an Event of Default of a financial nature, the defaulting Party shall cure the default within fourteen (14) calendar days of receipt of the notice of default. In the Event of Default of a non-financial nature, the defaulting Party shall cure the default within thirty (30) calendar days of receipt of the notice of default. A failure to cure an Event of Default within the specified period of time shall constitute a material breach of the Agreement. 9.3. Obligation to Perform: The termination of the Agreement due to an uncured Event of Default shall not relieve the defaulting Party of its obligation to perform its obligations, including the payment of the fees, prior to the {00326233.1) 6 effective date of termination. 10. Damages: 10.1. Notwithstanding any other provision of this Agreement, neither Mesa nor Apache Junction shall be liable to the other for any consequential, incidental, indirect, liquidated, or special damages, or for lost revenues or lost profits to any person arising out of this Agreement or the performance or nonperformance of any provision of this Agreement, even if such Party has been informed of the possibility of such damages. 11. Representations and Warranties: 11.1. Mesa makes no representations, warranties, covenants, or assurances: (i) with respect to the design, construction, durability or suitability of the Mesa Network, or any part thereof, whether express or implied; (ii) with respect to the nature or accuracy of the description, location or measurement of the Mesa Network or any part thereof; or (iii) that Mesa will increase or decrease the number of dark fibers constituting any part of the Mesa Network at any time during the term of this Agreement. 11.2. Apache Junction represents and warrants that: (i) it is in compliance with all applicable laws, rules, regulations and tariffs relating to its activities covered by this Agreement; (ii) it has the requisite power and authority to carry on the business it now conducts; and (iii) the execution, delivery and performance of its obligations under the Agreement have been duly authorized. 12. Assignment: 12.1. Restrictions on Assignment: Except as otherwise provided in this Agreement, Apache Junction may not sell,assign,sublease or otherwise transfer in whole or in part (whether voluntarily or by action of law), directly, indirectly, or contingently this Agreement or any interest in this Agreement to any third party. 13. Waiver: (00326231 1) 7 13.1. The consent of a Party to any act or omission of the other Party shall not be deemed to imply consent to or constitute a waiver of a default or breach of any term or condition of the Agreement or a continuing waiver of a subsequent default or breach of the same or different term or condition, nor shall any custom or practice which may arise between the Parties in the administration of the Agreement be construed to waive or lessen the right of a Party to insist upon full performance of the other Party in strict compliance with the covenants, terms and conditions of the Agreement. No payment, partial payment, acceptance or partial acceptance by Mesa will operate as a waiver on the part of Mesa of any of its rights under the Agreement. 14. Notices: 14.1. All notices hereunder must be in writing and shall be deemed validly given if delivered personally or if sent by certified mail, return receipt requested, by commercial overnight delivery service, or by electronic transmission, addressed as follows (or any other address that the Party to be notified may have designated to the sender by like notice): If to COM: Right of Way Manager 20 N. Center St. Mesa, AZ 85211 Telephone: 480-644-2503 If to Apache Junction: City of Apache Junction Doug Wirthgen 300 East Superstition Boulevard Apache Junction, AZ 85119 15. Binding Effect: 15.1. This Agreement shall extend to and bind the heirs, personal representatives, successors and assigns of the Parties. 16. Complete Agreement; Amendments: 16.1. This Agreement constitutes the entire agreement and understanding of the Parties and supersedes all offers, negotiations, and other agreements of any kind. There are no representations or understandings of any kind not set forth in this Agreement. Any modification of or amendment to this Agreement must be in writing and executed by both Parties. Each Party and its counsel have reviewed the Agreement. Accordingly, the normal rules of (00326233.1) 8 construction to the effect that any ambiguity will be resolved against the drafting Party will not be employed in the construction and interpretation of theAgreement. 17. No Third Party Beneficiaries: 17.1. This Agreement is for the sole benefit of the Parties and their respective permitted successors and assigns and shall not be construed as granting rights to any person or entity other than the Parties or imposing on either Party obligations to any person or entity other than a Party. 18. Governing Law; Venue: 18.1. This Agreement shall be construed in accordance with the laws of the State of Arizona. Trial of any action regarding any dispute regarding this Agreement and/or any Proposal will be vested in the state courts of Maricopa County,Arizona. 19. City Charter and Code: 19.1. This Agreement is subject to the fiscal provisions of the Charter of the City of Mesa. The Agreement will terminate without any penalty: (1) at the end of any fiscal year in the event that funds are not appropriated for the following fiscal year; or(ii) at any time within a fiscal year in the event that funds are only appropriated for a portion of the fiscal years and funds for Mesa obligations are no longer made available. This provision will take precedence in the event of a conflict with any other term or condition of the Agreement 20. Conflict of Interest Statute: 20.1. This Agreement is subject to, and may be terminated by, the Parties in accordance with, the provisions of A.R.S. § 38-511. 21. Severability: 21.1. If any term of this Agreement is found to be void or invalid, such invalidity shall not affect the remaining terms of this Agreement, which shall continue in full force and effect. (00326233 1) 9 IN WITNESS WHEREOF, Consultant and City have executed this Agreement as of the date first set forth above. CITY OF APACHE JUNCTION, an Arizona municipal corporation By: Its: Date: APPROVED AS TO FORM: R. Joel Stern City Attorney CITY OF MESA, an Arizona municipal corporation By: City Engineer Date: APPROVED AS TO FORM: Jim Smith City Attorney (00326233 1) 10 Exhibit "A" FIBER ROUTE r. v x ORO&DVAY v Z 3Z... x ;a c L, : ic u u • • ;.IOT 70 ------- Two (2) STRAND DOIT FIBER Two (2) STRAND TRANSPORTATION FIBER r«�•?� N {00326233.1} � 1 Exhibit "B" Proposed Route and Design for the Loaned Fibers and Apache Junction Facilities Location(s) Where Services are Performed. The proposed two (2) fiber strands, route is approximately 23 miles. It will originate at the intersection of Ironwood Drive and Elliot Road (northeast quadrant), extending through Signal Butte Water Treatment Plant and terminating at East Mesa Service Yard (East Tower) utilizing City of Mesa Department of innovation and Technology fiber. From this termination point, the fiber path will cross connect to City of Mesa Intelligent Transportation Systems (ITS) fiber and extend the two strands at the East Mesa Service Yard (Transportation Building Signal Shop), and then to the 6th Street Service Yard (Transportation Building) ending at the Regional Community Network (RCN) switch located in the Computer Room of the Transportation Management Center(TMC). A) Ironwood Dr and Elliot Rd Apache Junction is responsible for fusion splice of two (2) strands; B) Signal Butte Water Treatment Plant—City DoIT to install one(I) duplex fiber jumper; C) East Mesa Service Yard (East Tower) - City DoIT to install one(1)duplex fiber jumper D) East Mesa Service Yard (Signal Shop) —City ITS Group (Transportation Department) to install one(1) duplex fiber jumper; E) 6th Street Service Yard (Transportation Building) - City ITS Group (Transportation Department) to install one (1) duplex fiber jumper; and F) Transportation Management Center(TMC) - City ITS Group (Transportation Department) to install one(1) duplex fiber jumper. Agenda Item Cover Sheet City of Apache Junction, Arizona 300 E Superstition Boulevard Apache Junction, AZ 85119 File ID: 26-169 Agenda Item No. 4. Agenda Date: 5/5/2026 Sponsor: Evie McKinney In Control: City Council MeetingIndex: Proclamation designating the week of May 3rd - 9th, 2026, as "Professional Municipal Clerks Week." Page 1 City of Apache Junction, Arizona Printed on 6/10/2026 1 Vroclami..K..tton PROFESSIONAL MUNICIPAL CLERKS WEEK May 3 - 9, 2026 WHEREAS, the office of the Professional Municipal Clerk, a time honored and vital part of local government exists throughout the world; and WHEREAS, Municipal Clerks have pledged to be ever mindful of their neutrality and impartiality, rendering equal service to all; and WHEREAS, the Office of the Municipal Clerk provides the professional link between the citizens, the local governing bodies and agencies of government at other levels; and WHEREAS, Municipal Clerks continually strive to improve the administration of the affairs of the Office of the Municipal Clerk through participation in education programs, seminars,workshops and the annual meetings of their state, county and international professional organizations; and WHEREAS, it is most appropriate that we recognize the accomplishment of the Office of the Municipal Clerk. NOW, THEREFORE, 1, Chip Wilson, Mayor of the City of Apache Junction, Arizona, do hereby proclaim the week of May 3 - 9, 2026, as PROFESSIONAL MUNICIPAL CLERKS WEEK Signed and attested to this day of 2026. Walter "Chip" Wilson Mayor ATTEST: Evie McKinney City Clerk Agenda Item Cover Sheet City of Apache Junction, Arizona 300 E Superstition Boulevard Apache Junction, AZ 85119 File ID: 26-187 Agenda Item No. 5. Agenda Date: 5/5/2026 Sponsor: Jamie Sullivan In Control: City Council MeetingIndex: Proclamation recognizing May 16, 2026, as "Kids to Parks Day." Page 1 City of Apache Junction, Arizona Printed on 6/10/2026 Vrotl a...Itton NATIONAL KIDS TO PARKS DAY May 16, 2026 WHEREAS, May 16, 2026, is the sixteenth Kids to Parks Day organized and launched by the National Park Trust held annually on the third Saturday of May; and WHEREAS, Kids to Parks Day empowers kids and encourages families to get outdoors and visit local parks, public lands, and waters; and WHEREAS, we should encourage children to lead a more active lifestyle to combat issues of childhood obesity, diabetes and hypertension; and WHEREAS, Kids to Parks Day will broaden children's appreciation for nature and outdoors; and WHEREAS, Kids to Parks Day will recognize the importance of recreating responsibly while enjoying the benefits of the outdoors; NOW, THEREFORE, I, Chip Wilson, Mayor of the City of Apache Junction, Arizona, do hereby proclaim May 16, 2026, as NATIONAL KIDS TO PARKS DAY Signed and attested to this - 14 f day of ay 2026. Walter "Chip" Wilson Mayor ATTEST: Evie McKinney City Clerk Agenda Item Cover Sheet City of Apache Junction, Arizona 300 E Superstition Boulevard Apache Junction, AZ 85119 File ID: 26-191 Agenda Item No. 6. Agenda Date: 5/5/2026 Sponsor: Chip Wilson In Control: City Council MeetingIndex: Brief summary of intergovernmental updates from mayor and councilmembers. Page 1 City of Apache Junction, Arizona Printed on 6/10/2026 Agenda Item Cover Sheet City of Apache Junction, Arizona 300 E Superstition Boulevard Apache Junction, AZ 85119 File ID: 26-192 Agenda Item No. 7. Agenda Date: 5/5/2026 Sponsor: Bryant Powell In Control: City Council MeetingIndex: City Manager's Report Page 1 City of Apache Junction, Arizona Printed on 6/10/2026 Agenda Item Cover Sheet City of Apache Junction, Arizona 300 E Superstition Boulevard Apache Junction, AZ 85119 File ID: 26-221 Agenda Item No. 8. Agenda Date: 5/5/2026 Sponsor: In Control: City Council MeetingIndex: Presentation and update on the Youth Advisory Council. Page 1 City of Apache Junction, Arizona Printed on 6/10/2026 Agenda Item Cover Sheet City of Apache Junction, Arizona 300 E Superstition Boulevard Apache Junction, AZ 85119 File ID: 26-193 Agenda Item No. 9. Agenda Date: 5/5/2026 Sponsor: Eli Richardson In Control: City Council MeetingIndex: Announcement of Current Events Page 1 City of Apache Junction, Arizona Printed on 6/10/2026 Agenda Item Cover Sheet City of Apache Junction, Arizona 300 E Superstition Boulevard Apache Junction, AZ 85119 File ID: 26-188 Agenda Item No. 10. Agenda Date: 5/5/2026 Sponsor: Raquel Schatz In Control: City Council MeetingIndex: Presentation, discussion and consideration of proposed Resolution No. 26-20 authorizing the city to enter into an Intergovernmental Agreement (IGA) Amendment No. 1 with Arizona Department of Transportation (ADOT) for the City's Tomahawk Road Widening Improvement Project from Highway US60 to Southern Avenue for additional construction costs with the City's financial contribution being $908,143 and federal contribution of $4,866,101 for a construction total of $5,774,244. Page 1 City of Apache Junction, Arizona Printed on 6/10/2026 575 E. Baseline Avenue, Apache Junction, A Z 851 19 ⬧ Voice (480) 982-1055 ⬧ FAX (480) 982 -8005 Public Works Department City of Apache Junction Home of the Superstition Mountains MEMORANDUM DATE: May 5, 2026 TO: Mayor and Members of City Council THROUGH: Bryant Powell, City Manager Michael Loggins, Public Works Director FROM: Raquel Schatz, Project Engineer SUBJECT: Utilization of Unobligated Federal Funds PWC2022-28 Tomahawk Road Widening Improvements REQUEST Staff respectfully requests the mayor and city council, discuss and consider an Intergovernmental Agreement with ADOT for design and construction of the City’s Tomahawk Road Widening Improvement Project, from Highway US60 to Southern Avenue and Southern Avenue from Mariposa Road to Tomahawk Road. BACKGROUND The city requested funds from Maricopa Association of Governments “MAG”. The city applied for MAG Closeout Funds to cover the additional construction costs on October 27, 2025. The additional amount will cover the increased construction costs from the original estimate that was done in 2021. The Intergovernmental Agreement with Arizona Department of Transportation (ADOT) needs to be executed prior to May 15th, 2026 otherwise funds could be in jeopardy. This project includes roadway widening to five (5) lanes and bicycle lanes on Tomahawk Road from US60 to Southern Avenue, street lighting, curb & gutter, and some drainage improvements. As well as roadway widening on Southern Avenue for bicycle lanes and infilling the missing curb & gutter and sidewalk. 575 E. Baseline Avenue, Apache Junction, A Z 851 19 ⬧ Voice (480) 982-1055 ⬧ FAX (480) 982 -8005 Public Works Department City of Apache Junction Home of the Superstition Mountains DISCUSSION The City is in an agreement with ADOT for the following: 575 E. Baseline Avenue, Apache Junction, A Z 851 19 ⬧ Voice (480) 982-1055 ⬧ FAX (480) 982 -8005 Public Works Department City of Apache Junction Home of the Superstition Mountains RECOMMENDATION The City has pursued and is hoping to utilize these available funds on Tomahawk Road between Highway US60 to Southern Avenue. The Public Works Department is requesting City Council approval to enter into an Intergovernmental Amendment “IGA” with ADOT which will provide funding additional construction funds towards the Tomahawk Road Widening Improvement Project. This is an extremely aggressive timeline with the city being awarded the funds on February 2nd, IGA requested through ADOT on February 3rd, IGA Draft received March 27th, IGA returned to ADOT for corrections on April 1st, and Final Draft received from ADOT April 15. MAG requires that the execution of Amendment be done by May 15th, 2026. ACTION REQUIRED Presentation, discussion and consideration of the proposed Intergovernmental Agreement Amendment with ADOT at the Regular Session on May 5, 2026. Attachment 1: Intergovernmental Agreement & Exhibit A RESOLUTION NO. 26-20 PAGE 1 OF 2 RESOLUTION NO. 26-20 A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, AUTHORIZING THE CITY TO ENTER INTO AMENDMENT NO. ONE TO THE INTERGOVERNMENTAL AGREEMENT WITH THE STATE OF ARIZONA FOR THE TOMAHAWK ROAD, US HIGHWAY 60 TO SOUTHERN AVE IMPROVEMENT PROJECT. WHEREAS, on March 9, 2023 the City of Apache Junction (“City”) and the State of Arizona Department of Transportation (“ADOT”) entered into an Intergovernmental Agreement (“IGA”) IGA/JPA 22-0009035-I for a roadway improvement project on Tomahawk Road between US Highway 60 and Southern Avenues (the “Project”); and WHEREAS, the City recently received through the Maricopa Association of Governments (“MAG”) additional federal funds to cover the increased construction costs, that were calculated in 2021; and WHEREAS, the attached written amendment (Amendment No. One: 26-0011573-I) modifies the original financial and administrative conditions for construction of the Project, which takes into account the available MAG funds. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION ARIZONA, AS FOLLOWS: 1) The mayor and city council hereby approve the attached IGA and the mayor is hereby authorized to sign the agreement on behalf of the City. 2) The city manager and/or his designee is authorized and directed to take all steps necessary to carry out the purpose and intent of this resolution. RESOLUTION NO. 26-20 PAGE 2 OF 2 PASSED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, THIS DAY OF , 20 . SIGNED AND ATTESTED TO THIS DAY OF , 20 . WALTER “CHIP” WILSON Mayor ATTEST: EVIE MCKINNEY City Clerk APPROVED AS TO FORM: RICHARD J. STERN City Attorney Page 1 of 4 ADOT CAR No.: IGA 22-0009035 -I Amendment No. One: 26-0011573-I AG Contract No.: P0012023000080 Project Location/Name: Tomahawk Road: US60 - Southern Type of Work: Roadway Widening Federal-aid No.: STBG-APJ-0(222)T ADOT Project No.: T0411 01D/03D/01C TIP/STIP No.: APJ25-220C / APJ25-220C- CL ALN: 20.205 - Highway Planning and Construction Budget Source Item No.: 103061 AMENDMENT NO. ONE TO INTERGOVERNMENTAL AGREEMENT BETWEEN THE STATE OF ARIZONA AND THE CITY OF APACHE JUNCTION THIS AMENDMENT NO. ONE to INTERGOVERNMENTAL AGREEMENT (the “Amendment No. ONE”), is entered into this date ______________________________, pursuant to Arizona Revised Statutes (“A.R.S.”) §§ 11-951 through 11-954, as amended, between the STATE OF ARIZONA, acting by and through its DEPARTMENT OF TRANSPORTATION (the "State" or “ADOT”) and the CITY OF APACHE JUNCTION, acting by and through its MAYOR and CITY COUNCIL (the “CITY” or “Local Agency”). The State and the Local Agency are each individually referred to as a “Party” and are collectively referred to as the “Parties.” WHEREAS, the INTERGOVERNMENTAL AGREEMENT, IGA 22-0009035-I, A.G. Contract No. P0012023000080 was executed on March 9, 2023, (the “Original Agreement”); WHEREAS, the State is empowered by A.R.S. § 28-401 to enter into this Amendment No. One and has delegated to the undersigned the authority to execute this Amendment No. One on behalf of the State; WHEREAS, the City is empowered by A.R.S. § 48-572 to enter into this Amendment No. One and has by resolution, if required, a copy of which is attached and made a part of, resolved to enter into this Amendment No. One and has authorized the undersigned to execute this Amendment No. One on behalf of the City; and NOW THEREFORE, in consideration of the mutual terms expressed herein, the purpose of this Amendment No. One is to increase construction costs; Exhibit A is revised and replaced accordingly. The Parties desire to amend the Original Agreement. IGA: 22-0009035-I Amendment No. One: 26-0011573-I Page 2 of 4 The Parties incorporate the paragraphs set forth above as part of the body of this Amendment No. ONE. I. RECITALS Section I, Paragraph 3., is revised, as follows: 3. The work proposed under this Agreement consists of roadway widening of Tomahawk Road from three lanes to five lanes, bicycle lanes, sidewalk, curb and gutter, and some drainage improvements, (the “Project”). The Project may also include street lighting if funding is available. The Project cost, shown in Exhibit A, is estimated at $5,774,244, which includes federal aid and the Local Agency‘s match. The State will administer the design, and the State will advertise, bid and award, and administer the construction of the Project. II. SCOPE OF WORK Section II, Paragraph 2.e., is revised, as follows: 2. The State will: e. After completion of design and prior to bid advertisement, invoice the Local Agency for the actual PDA costs, as applicable, and the Local Agency’s share of the Project construction costs, estimated at $837,607. After the Project costs for construction are finalized, the State will either invoice or reimburse the Local Agency for the difference between estimated and actual costs. De-obligate or otherwise release any remaining federal funds from the scoping/design phase of the Project. Section II, Paragraph 3.d., is revised, as follows: 3. The Local Agency will: d. After completion of design, within 30 days of receipt of an invoice from the State and prior to bid advertisement, pay the State any outstanding PDA costs, the Local Agency’s share of the Project construction costs, estimated at $837,607, and if applicable, the difference between the final and initial construction cost estimates. Be responsible for and pay the difference between estimated construction cost and Project bid amount prior to award. After Project completion, be responsible for and pay any outstanding Project costs, within 30 days of receipt of an invoice from the State. IGA: 22-0009035-I Amendment No. One: 26-0011573-I Page 3 of 4 III.MISCELLANEOUS PROVISIONS (NO CHNAGES) EXCEPT AS AMENDED, ALL OTHER terms and conditions of the Original Agreement remain in full force and effect. THIS AMENDMENT NO. ONE shall become effective upon the full completion of signing and dating by all Parties to this Amendment No. One. IN ACCORDANCE WITH A.R.S. § 11-952 (D), the written determination of each Party’s legal counsel providing that the Parties are authorized under the laws of this State to enter into this Amendment No. One and that the Amendment No. One is in proper form is set forth below. IN WITNESS WHEREOF, the Parties have executed this Amendment No. One the day and year first above written. THE CITY OF APACHE JUNCTION By ______________________________ Date_______________ WALTER “CHIP” WILSON Mayor ATTEST: By ______________________________ Date_______________ EVIE MCKINNEY City Clerk I have reviewed the above referenced Amendment No. One to the Original Agreement between the State of Arizona, acting by and through its Department of Transportation, and the City of Apache Junction, an agreement among public agencies which, has been reviewed pursuant to A.R.S. §§ 11- 951 through 11-954 and A.R.S. § 48-572 and declare this Amendment No. One to be in proper form and within the powers and authority granted to the City under the laws of the State of Arizona. No opinion is expressed as to the authority of the State to enter into this Amendment No. One. Approved as to Form: By ______________________________ Date_______________ R. JOEL STERN City Attorney IGA: 22-0009035-I Amendment No. One: 26-0011573-I Page 4 of 4 ARIZONA DEPARTMENT OF TRANSPORTATION By ______________________________ Date___________ MATT MOUL, PE Project Delivery and Operations Division Director This Amendment No. One between public agencies, the State of Arizona and the City of Apache Junction has been reviewed pursuant to A.R.S. §§ 11-951 through 11-954 and A.R.S. § 28-401, by the undersigned Attorney General who has determined that it is in the proper form and is within the powers and authority granted to the State of Arizona. No opinion is expressed as to the authority of the remaining Parties, other than the State or its agencies, to enter into said Amendment No. One. By ______________________________ Date___________ Assistant Attorney General EXHIBIT A Tomahawk Road: US60 - Southern Cost Estimate IGA:22-0009035-I Amendment No. One:26-0011573-I T0411 01D/03D/01C The Project costs are estimated as follows: Original Amend #1 AMENDED TOTAL Executed Date:March 9, 2023 Pending ADOT Project Development Administration (PDA) Cost, non-federal-aid: Local Agency's costs @ 100% *30,000$ 5,000$ 35,000$ Scoping/Design: Federal-aid funds @ 94.3%587,902$ -$ 587,902$ Local Agency's match @ 5.7%*35,536 - 35,536 Subtotal - Scoping/Design/PDA 653,438$ 5,000$ 658,438$ Construction:** Federal-aid funds @ 94.3%1,413,667$ 2,864,532$ 4,278,199$ Local Agency's match @ 5.7%85,450 173,148 258,598 Local Agency's costs @ 100%579,009 - 579,009 Subtotal - Construction 2,078,126$ 3,037,680$ 5,115,806$ Estimated TOTAL Project Cost 2,731,564$ 3,042,680$ 5,774,244$ Total Estimated Local Agency Funds 729,995$ 178,148$ 908,143$ Total Federal Funds 2,001,569$ 2,864,532$ 4,866,101$ *The Local Agency has been invoiced and paid $35,000 for PDA costs and has been invoiced and paid their match of $35,536 for Design costs **(Includes 18% construction engineering (CE) and administration cost (this percentage is subject to change, any change will require concurrence from the Local Agency) and 5% Project contingencies) RESOLUTION NO. 26-20 PUBLIC WORKS DEPARTMENT May 5, 2026 Resolution 26-05 An Intergovernmental Agreement Amendment with Arizona Department of Transportation for Tomahawk Road Improvements on Tomahawk Road from US Highway 60 to Southern Avenue. BACKGROUND •2021 MAG Awarded $ 1,413,667 for Construction •Pinal Co Arterial Program •Program Cap $1,413,667 •2022 MAG Awarded $ 587,902 for Design •Closeout Funds •2026 MAG Awarded $ 2,984,356 for Construction •Closeout Funds Closeout timeline •Closeout Request Submitted 10/27/25 •Awarded Date Notification 02/02/26 •IGA Requested Deadline 02/13/26 •City Requested IGA 02/03/26 •City Received IGA Draft 03/27/26 •City Requested Changes 04/01/26 •City Received Final Draft 04/15/26 •IGA Execution Deadline 05/15/26 EXISTING CONDITIONS IMPROVEMENTS Tomahawk Road (Highway US60 to Southern Ave) -Road Widening to 5 lanes -Bicycle Lanes -Curb & Gutter and Sidewalks -Drainage Improvements Southern Avenue (Weekes Wash to Tomahawk Rd) -Road Widening -Bicycle Lanes -Curb & Gutter -Streetlights COST ESTIMATE RECOMMENDATION The Public Works Department recommends APPROVAL of Resolution No. 26-20 QUESTIONS??