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Home My WebLink About1981 05.20 City Council Special Agenda I 4 4R/Z00 `pity o 04ache 2unction COUNCIL AGENDA SPECIAL MEETING May 20, 1981 6:30 P.M. CALL TO ORDER ROLL CALL ACCEPTANCE OF THE AGENDA PUBLIC HEARINGS (1 ) PROPOSED USES OF FEDERAL REVENUE SHARING (2) FY 81-82 BUDGET NEW BUSINESS (3) RESOLUTION NO. 81-06, ADOPTION OF FINAL BUDGET (4) CONTRACT FOR LEGAL SERVICES FY 81-82 (5) ADJOURNMENT 1001 NORTH IDAHO ROAD • APACHE JUNCTION,ARIZONA 85220 • TELEPHONE(602)9824002 ., v ROLL CALL VOTE SHEET NOTES Yilij ITEM # MEETING OF MOTION BY: SECONDED BY: YFS N.O f ABS TAI'L COUNCILMAN _HILL COUNCILMAN DAMIANO COUNCILMAN SHANKS COUNCILMAN BURGESS , -2)(t------"\k, 1 COUNCILMAN EIDSON �. C ) VICE-MAYOR GRANILLO MAYOR SEEMAN 1 UNANIMOUS IN FAVOR OPPOSED ABSTAINED TOTAL: f-v4.,r., .)cu:�da � ..,.!'�3ii W:YP+;4i5aHrrks.W%rt,.Yf.4Cdr5'�3w1!'6z}' +,t�;..3.4W.k. .k. -i sa. ...x. _ .. : f ,r --_ -�.;e...•,. • BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, THAT THE AGENDA BE AND HEREBY ACCEPTED AS PRESENTED. ROLL CALL VOTE SHEET. NOTES • ITEM # MEETING OF .? MOTION BY: r145 - SECONDED BY : 0 _ YES NO A_FTAIN COUNCILMAN DAMIANO ` LM Aw P tk t;ES S -- COUNCILMAN EIDSON COUNCILMAN HILL COUNCILMAN SHANKS • VICE-MAYOR GRANILLO /)C, MAYOR SEEMAN UNANIMOUS IN FAVOR OPPOSED ABSTAINED TOTAL: 1 ON APRIL 14, 1981 , A PUBLIC HEARING WAS HELD TO RECEIVE PUBLIC INPUT ON THE PROPOSED USES OF FUNDS RECEIVED FROM FEDERAL REVENUE SHARING. THIS IS A SECOND PUBLIC HEARING AS REQUIRED BY LAW. THIS MEETING IS OPENED TO THE PUBLIC, ARE THERE ANY PUBLIC COMMENTS? (Comments if any) THIS MEETING IS CLOSED TO THE PUBLIC ANNUAL BUDGET FEDERAL REVENUE SHARING PROPOSED USES FY 1981-82 CITY MANAGER'S OFFICE CONTINGENCY $ 8,000 CITY CLERK'S OFFICE SUPPLIES 3,224 PLANNING CAPITAL OUTLAY 5,000 PUBLIC WORKS - BUILDING INSPECTION CAPITAL OUTLAY 1,511 PUBLIC WORKS - OPERATIONS CAPITAL OUTLAY $ 5,974 SUPPLIES 181 6,155 PUBLIC WORKS - COMMUNITY SERVICES CAPITAL OUTLAY $ 8,684 SUMMER RECREATION PROGRAM 10,000 18,684 MAGISTRATE COURT CAPITAL OUTLAY 1 ,500 PUBLIC SAFETY - PATROL CAPITAL OUTLAY $ 9,560 UNIFORM MAINTENANCE 2,440 12,000 PUBLIC SAFETY - HUMANE CAPITAL OUTLAY 452 NON-DEPARTMENTAL CITY LAND LEASE $ 20,000 COPY MACHINE AND SUPPLIES 15,000 COMPUTER AND SUPPLIES 20,000 67,000 CONTINGENCY 12,000 TOTAL $123,526 CITY OF APACHE JUNCTION ANNUAL BUDGET City/Town of Apache Junction, Arizona FEDERAL REVENUE SHARING Proposed Use F.Y. 1981-82 Federal Revenue Sharing (Itemize by function) City Manager $ 8,000 Administrative Services (City Clerk) 3,224 Public Works 26,350 Magistrate Court 1 ,500 Public Safety 12,452 Planning 5,000 Non-Departmental 67,000 Total $123,526 I CITY OF APACHE JUNCTION /4 THIS IS A PUBLIC HEARING AND THE MEETING IS OPENED TO THE PUBLIC FOR COMMENTS. (comments if any) THIS MEETING IS CLOSED TO THE PUBLIC. ANNUAL BUDGET EXPENDITURE LIMITATION On June 3, 1980, Arizona voters approved the addition of Section 20 to Article IX of the Arizona constitution, whereby an expenditure limitation was established on the annual budgets of counties , cities , and towns. Subsequently, the Economic Estimates Commission was instructed to determine and publish prior to April 1 of each year the expenditure limitation for the following fiscal year for each county, city, and town. On March 31 , 1981 , the Economic Estimates Commission furnished the City of Apache Junction, Arizona, with the actual figures of the expenditure limitation for Fiscal Year 1981-82. It is mandatory that the City of Apache Junction, Arizona, adhere to this directive. The formula used to calculate the expenditure limitation amount is as follows: Expenditurest = Expenditures1979_80 X GNP Deflatort X Populationt GNP Deflator1978 Population1978 where: Expenditurest = Expenditures subject to the limitation for fiscal year "It". Expenditures1979-80 = Expenditures which are subject to the limitation for fiscal 1979-80, i .e. the base level . GNP Deflatort = GNP Implicit Price Deflator for the calendar year pre- ceding the fiscal year for which the limitation is being calculated. GNP Deflator1978 = GNP Implicit Price Deflator for calendar year 1978. Populationt = Population for the political subdivisions as of July 1 preceding the fiscal year for which the limitation is being calculated. Population1978 = Population for the political subdivisions as of July 1, 1978. Therefore, application of this formula to the statistics regarding population and inflation factors for the City of Apache Junction, Arizona, are indicated herein: 1 POPULATION ** FY 1981-82 POPULATION INFLATION 1979-80 EXPENDITURE 1980 1978 = FACTOR X FACTOR X BASE LIMIT = LIMITATION 10,090 - 9,500 = 1.0621 X 1.1820* X $1,581,484 = $1 ,985,398 *Inflation Factor = 1980 GNP Deflator = 177.36 1978 GNP Deflator 150.05 **Figures as of July 1; Source: Department of Economic Security 1Source: Bureau of Economic Analysis, U.S. Department of Commerce CITY OF AP ACHE JUNCTION ANNUAL BUDGET EXEMPTION OF EXPENDITURE LIMITATION As under the current budget law, everything not specifically excluded is under the expenditure limitation. Consequently, only the following appli- cable items are exempt from the spending limit for the City of Apache Junction , Arizona. 1 . Revenues received as payments of dividends or interest. 2. Federal grants of any type and aid of any type, including both federal categorical funds and federal revenue sharing. CITY OF AP'ACHE JUNCTION • ANNUAL BUDGET City/Town of APACHE JUNCTION, ARIZONA SUMMARY OF ESTIMATED AND ACTUAL AMOUNTS TO SUPPORT BUDGETARY ESTIMATES Fiscal Year 1981-82 A.R.S. § 42-302 1. Expenditure limitation a. Previous budgeted fiscal year NA b. Current-budgeted fiscal year $1,985,398 2. Maximum allo'iable primary property tax levy for the current fiscal year (A.R.S. §42-301) * NA 3• Amount to be raised by primary property taxes for the current fiscal year. NA I4. Amount to be raised by secondary property taxes for the current fiscal year. NA 5. Amounts actually levied and collected for city or town purposes on the tax rolls of the previous year: a. Levied NA b. Collected Nk 6. Total amounts raised by levies for the previous fiscal year: a. Primary property taxes NA b. Secondary property taxes N.S. 7. Property tax rate for preceding fiscal year: a. Primary property taxes Na b. Secondary property taxes NA 8. Estimated property tax rate for current fiscal year: a. Primary property taxes NA b. Secondary property taxes Na *NOTE- THE CITY OI' APACHE JUNCTION, ARIZONA, DOES NOT LEVY TAXATION ON PERSONAL OR REAL, PROPERTY. Schedule A CITY OF APACHE JUNCTION II ---- ANNUAL BUDGET City/Town of APACHE JUNCTION,ARIZONA SUMMARY BY SOURCE OF ALL REVENUES OTHER THAN PROPERTY TAXES Fiscal Year 1981-82 A.R.S. § 42-302.0 BUDGETED ESTIMATED ESTIMATED SOURCE OF REVENUES REVENUES REVENUES REVENUES LAST YEAR LAST YEAR THIS YEAR FEDERAL GOVERNMENT:* Federal Revenue Sharing 227,884 221,030 123,526 Grants. AORCC 34,000 48,000 0 CETA 48,000 48.000 0 Highway Safety 68.000 68.000 0 Four Corners 53.000 _ 0 Airport Feasibility . 6.000 0 TOTAL 377,884 444,030 123,526 STATE GOVERNMENT.* State Sales Tax 548.298 526.449 490.083 State Revenue Sharing 322.846 321,891 331 .891 Highway User 217.626 214,377 221.551 TOTAL 1,088,770 1 ,062,717 1,043,525 COUNTY GOVERNMENT:* Vehicle License Tax 100,000 98,123 103,1 )3 TOTAL 100,000 98, 123 103, 123 CITY/TOWN GOVERNMENT: Sale of bonds (give detail) Citj/Town sales taxes 596,873 411 ,473 - 585,354 _ City/Town use taxes , Utility franchise 100,000 81,413 0 Business license taxes 50,000 70.842 55.832 _ Licenses and permits 50,000 62.504 66,994 Fines and forfeits. . . . 120,000 80,292 97,998 TOTAL 916,873 706,524 806,178 * Monies received from Federal, State or County sources should be recorded in tl`e proper category. --- CITY OF APACHE JUNCTION SC 1-4 nl IT R (1 of 2) ANNUAL BUDGET _ City/Town of APACHE JUNCTION, ARIZONA SUMMARY BY SOURCE OF ALL REVENUES OTHER THAN PROPERTY TAXES Fiscal Year 1981-82 A.R.S. § 42-302.0 BUDGETED ESTIMATED ESTIMATED SOURCE OF REVENUES REVENUES REVENUES REVENUES LAST YEAR LAST YEAR THIS YEAR CITY/TOWN GOVERNMENT (Cont'd) Other service charges Sale/Rental of property Utilities Miscellaneous 25,000 18,021 32,572 1 Grants - Contingency 500,000 0 0 Interest 15,000 15,000 15,000 TOTAL. 540,000 33,021 47,572 , , , . , , , , , . 3,023,527 2,344,415 2, 123,924 I — CITY OF APACHE JUNCTION crs-4pfli !T F F (? of 2) ANNUAL BUDGET City/Town of APACHE JUNCTION, ARIZONA SUMMARY OF EXPENDITURES WITHIN EACH DEPARTMENT/PROGRAM AND FUND Fiscal Year 1981-82 A.R.S. §42-302.B.1 and 8.4 ADOPTED CONTIN- ESTIMATED ADOPTED DEPARTMENT/PROGRAM BUDGET GENCY EXPENDITURES BUDGET LAST YEAR ADJUST- LAST YEAR THIS YEAR MENTS* Mayor and Council 51,587 59.783 18,046 City Manager 61.484 70,681 49 916 Finance 0 0 42:317 Administrative Services 63,106 155,160 156,018 City Clerk 138,483 65,187 - 0 Planning 153,627 108,933 97,937 Public Safety 769,586 . 703,360 722.000 Public Works 693,045 422,984 504,382 Magistrate Court 48,759 53,844 62,305 Non-Departmental 967,750 377,763 229,356 i Federal Revenue Sharing (itemize by function) City Manager ** 0 0 (8,000) Admin.Services (City Clerk 33,000 0 3,224 Public Works 3,000 0 26,350 Magistrate Court 0 0 1 .500 Public Safety 15, 100 0 12,452 Planning 0 0 5.000 Non-Departmental *** 0 0 5S.000 Contingercie5 25,000 25,000 138,801 TOTAL Li.PART,1ENT:.'/PFOGRAi1S. . 3,023,527 _ 2,042,697 _2, 1 23,924 * Ad,;ustments resulting from continl,encies approved dining the year. ** (See Contingency below) *** Federal Revenue Sharing Contingency (12,000) Also shown in contingency total CITY OF APACHE JUNCTION SCHEDULE C (1 of 2) ANNUAL BUDGET City/Town of APACHE JUNCTION, ARIZONA SUMMARY OF EXPENDITURES WITHIN EACH DEPARTMENT/PROGRAM AND FUND Fiscal Year 1981-82 A.R.S. 42-302.B.1 and B.4 ADOPTED CONTIN- ESTIMATED ADOPTED FUNDS BUDGET GENCY EXPENDITURES BUDGET LAST YEAR ADJUST- LAST YEAR THIS YEAR MEN M ENTS* General 2,427,017 1,686,008 1,778,847 Special Revenue 1,000 Highway User Revenue 217,626 214 ,377 221,551 Federal Revenue Sharing 227,884 221,030 123,526 Federal Grants-In-Trust 150,000 273,107 Enterprise NA I NA Capital Projects NA NA Debt Service NA NA TOTAL FUNDS. . . . . . . 3,023,527 2,394,522 2,123,924 Note 1: Departments/Programs total must equal Funds total. Note 2: Contingencies should be included in the appropriate funds. * Ad,,,u-trentz resulting from contingencies approved during the year. CITY OF APACHF !UNCTION SCHrr)I!LE C (2 of 2) ANNUAL BUDGET City/Town of Apache Junction, Arizona SUMMARY OF EXPENDITURES FOR EACH PUBLIC IMPROVEMENT Fiscal Year 1981-82 A.R.S. §42-302.B.1 PUBLIC IIIPROVEMENTS (list by category) AMOUNT Street Lighting Improvement District - Apache Villa III 2,000 Street Improvements - Engineering 3,000 Street Improvements 15,000 TOTAL PUBLIC IMPROVEMENTS 20,000 SUMMARY OF EXPENDITURES FOR THE MAINTENANCE OF PUBLIC STRUCTURES AND INSTITUTIONS Fiscal Year 1981-82 A.R.S. § 42-302.B.1 MAINTENANCE OF PUBLIC STRUCTURES AND INSTITUTIONS AMOUNT 8,500 SUMMARY OF EXPENDITURES FOR EACH PUBLIC UTILITY Fiscal Year 1981-82 A.R.S. §42-302.B.3 rUhLIC UTILITY (list indi_viduaJ ]v) AI'CUNT NA TCTAL PUBLIC UTILITIES CITY OF APACHE JUNCTION l SCHEDULE D (1 of 2) ANNUAL BUDGET City/Town Apache Junction, Arizona SUMMARY OF EXPENDITURES FOR PUBLIC HIGHWAYS, ROADS, SIREETS AND BRIDGES Fiscal Year 1981 -32 A.R.S. F 42-302.13.2 ESTIMATED PROPOSED EXPENDITURES EXPENDITURES EXPENDITURES PREVIOUS YEAR CURRENT YEAR Construction 26,870 24,147 Maintenance 117,978 63,000 - I Engineering 19,943 0 Administration 52,835 134,404 { TOTAL 217,626 221 ,551 CITY OF A[ACHE JUNCTION SCHEDULE D (2 of 2) /7 • RESOLUTION NO. 81-06 A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, FINALLY ADOPTING ESTIMATES OF PROPOSED EXPENDITURES BY THE CITY OF APACHE JUNCTION FOR THE FISCAL YEAR BEGINNING JULY 1, 1981, AND ENDING JUNE 30, 1982; DECLARING THAT SUCH SHALL ESTABLISH THE BUDGET OF THE CITY OF APACHE JUNCTION FOR SUCH FISCAL YEAR WHEREAS, in accordance with the provisions of Sections 42-301, 42-302, 42-303, and 42-304, Arizona Revised Statutes, the City Council did, on the 29th day of April,make tentative estimates of the amount required to meet the public expenses for the ensuing year and of receipts from sources other than direct taxation by the City of Apache Junction, and WHEREAS, in accordance with said sections of said Code, following due public notice by the City Clerk, that the tentative budget is on file and open to inspection by any interested party; and WHEREAS, in accordance with said provisions of the Arizona Revised i 1 Statutes and following due public notice, the City Council met on the29tli '" �j ay o 1, 1981, at which meeting any taxpayer was privileged to appear and be heard in favor of or against any of the proposed expenditures; NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION AS FOLLOWS. �_.,._,...�_,.. . SECTION I That the estimates of revenues and expenditures shown on the accom- panying schedules to Resolution 81-04 now establish the finally adopted estimates of the proposed expenditures by the City of Apache Junction for the ( fiscal year beginning July 1, 1981, and ending June 30, 1982, and declare that such shall constitute the budget of the City of Apache Junction for such fiscal year. PASSED this day of , 1981, by the Mayor and City Council of the City of Apache Junction, Arizona ATTEST VIRGINIA SEEMAN Mayor MARLIS J. DAVIS City Clerk APPROVED AS TO FORM: • City Attorney • . .... _ v;ad:r<lor.. -�.Xrv.:a9.,_ !!uk:3+:Y-*,v,�#rM,��++,iir i isw«ni+s�:44)fhitw,rM "4i44#s0 s.1,441Z.1c.:.. +.f.::-•�1...,..�. .. F CALL UPON THE CITY CLERK TO READ RESOLUTION NO. 81-06 BY TITLE ONLY. BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, THAT RESOLUTION NO. 81-06 A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, FINALLY ADOPTING ESTIMATES OF PROPOSED EXPENDITURES BY THE CITY OF APACHE JUNCTION FOR THE FISCAL YEAR BEGINNING JULY 1 , 1981 , AND ENDING JUNE 30, 1982, DECLARING THAT SUCH SHALL ESTABLISH THE BUDGET OF THE CITY OF APACHE JUNCTION FOR SUCH FISCAL YEAR; BE AND HEREBY IS ADOPTED. ROLL CALL VOTE SHEET NOTES • ITEM # MEETING OF c'')'-6 '?( MOTION BY: 1- CT' SECONDED BY : 1- 2 YFS NLO A_PTATN COUNCILMAN DAMIANO COUNCILMAN EIDSON \i/-` COUNCILMAN HILL 4 COUNCILMAN SHANKS VICE-MAYOR GRANILLO MAYOR SEE`'tAN UNANIMOUS IN FAVOR OPPOSED ABSTAINED TOTAL: -.\)\ - ROLL CALL VOTE SHEET NOTES cd) ITEM # MEETING OF MOTION BY: SECONDED BY: YES Nfl ABSTAIN COUNCILMAN HILL COUNCILMAN DAMIANO COUNCILMAN SHANKS COUNCILMAN BURGESS ( 1 COUNCILMAN EIDSON VICE-MAYOR GRANILLO )MAYOR SEEMAN UNANIMOUS IN FAVOR OPPOSED ABSTAINED TOTAL: ROLL CALL VOTE SHEET NOTES ITEM # MEETING OF c-/ 2-0-11,I MOTION BY: S SECONDED BY : YES fin ABSTAIN COUNCILMAN E IDS ON_ COUNCILMAN SHANKS ,tj< COUNCILMAN HILL J� cetttitTOTATFE URGESS COUNCILMAN DAMIANO N I L0 C -MAYOR GRAN VI E L MAYOR SEEMAN )( UNANIMOUS IN FAVOR OPPOSED ABSTAINED TOTAL: 19 - \iN ROLL CALL VOTE SHEET NOTES C C ITEM # MEETING OF MOTION BY: SECONDED BY: YFS NO ABSTAIN ( COUNCILMAN SHANKS__ COUNCILMAN EIDSON COUNCILMAN BURGFSS COUNCILMAN HILL COUNCILMAN DAMIANO VICE-MAYOR GRANILLO MAYOR SEEMAN UNANIMOUS IN FAVOR OPPOSED ABSTAINED TOTAL: - ~ � , ` � / U ^ / BE IT RESOLVED BY THE MAYOR AND C COUNCIL OF THE CITY OF APACHE JUNCTION THAT A CONTRACT FOR LEGAL 3E FOR FISCAL YEAR 1981-82, BE AND HEREBY IS AWARDED TO THE FIRM OF [* ° IN THE AMOUNT OF L� ^ \ ` ) �� ROLL CALL VOTE SHEET. NOTES L • ITEM # MEETING OF 19 MOTION BY: 1 0 SECONDED BY ; IA) +A YFS I NO . ABTA T N , COUNCILMAN DAMIAN0 vitit-ILMTVN Wit►-E S$ COUNCILMAN EIDSON COUNCILMAN HILL COUNCILMAN SHANKS VICE-MAYOR GRANILLO MAYOR SEEMAN I UNANIMOUS IN FAVOR OPPOSED ABSTAINED TOTAL: • -- ^ . . - ` ' ' ' BEIT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE ,,RN^. un ,n*/ ME PUBLIC HEARING AND SPECIAL BOARD MEETING BE AND ..E Euy I IS ADJOURNED AT / - THIS IS A PUBLIC HEARING. THIS IS A PUBLIC HEARING ON THE PROPOSED USES OF FEDERAL REVENUE SHARING MONIES. IN ACCORDANCE WITH FEDERAL REVENUE SHARING REGULATIONS, THE CITY OF APACHE JUNCTION HELD A PUBLIC HEARING ON APRIL 14, 1981 ON PROPOSED USES ON FUNDS RECEIVED FROM FEDERAL REVENUE SHARING. FEDERAL REVENUE SHARING REGULATIONS REQUIRE ANOTHER PUE,LIC HEARING PRIOR TO THE FINAL ADOPTION OF THE BUDGET. A NOTICE WAS PUBLISHED IN THE NEWSPAPER ON MAY 6, 1981 AND MAY 13, 1981 , REGARDING THIS PUBLIC HEARING AND CITIZENS WERE GIVEN AN OPPORTUNITY TO EXPRESS THEIR VIEWS IN WRITING. THE AMOUNT OF FEDERAL REVENUE SHARING MONIES EXPECTED TO BE RECEIVED THIS YEAR IS $123,526 APPROXIMATELY PERCENT OF THE CITY OF APACHE JUNCTION'S BUDGET. COPIES OF THE PROPOSED EXPENDITURES WERE PUBLISHED IN THE NEWSPAPER, AND ARE AVAILABLE IN THE CLERK'S OFFICE. THIS PUBLIC HEARING IS AN OPPORTUNITY FOR THOSE OF YOU THAT MAY WISH TO GIVE VERBAL COMMENTS ON FEDERAL REVENUE SHARING PROPOSED USES. THE MEETING IS NOW OPENED TO THE PUBLIC FOR COMMENTS. COMMENTS (if any) THE MEETING IS NOW CLOSED TO THE PUBLIC. %\ L4