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Home My WebLink About2022 01.24 HHSC AgendaHealth and Human Services Commission City of Apache Junction, Arizona Agenda Meeting location: City Council Chambers 300 E. Superstition Blvd. Apache Junction, AZ 85119 apachejunctionaz.gov P: (480) 982-8002 City Council Chambers6:00 PMMonday, January 24, 2022 A.Call to Order B.Pledge of Allegiance C.Roll Call D.Consent Agenda 22-047 Consideration of approval of agenda. 22-048 Consideration of approval of regular meeting minutes of December 27, 2021. Sponsors:Jennifer Pena 20211227 HHSC MinutesAttachments: E.Public Hearings The following items are public hearings where members of the public are given the opportunity to speak. Once recognized by the Chairman, please come to the podium microphone and give your name and address. There is a five-minute time limit per speaker. F.Old Business 22-051 Update on the Health and Human Services Commission Request for Financial Assistance Scoring Rubric. Application Rubric 22_23 DRAFTAttachments: 22-059 Review, discussion and possible direction to staff on the Health and Human Services Financial Assistance Scoring Rubric. Sponsors:Jennifer Pena 22-060 Discussion and consideration on assessing community needs though a survey. Sponsors:Jennifer Pena 22-061 Review of funding application timeline. Sponsors:Jennifer Pena Page 1 City of Apache Junction, Arizona Printed on 8/25/2026 January 24, 2022Health and Human Services Commission Agenda G.New Business The Commission shall consider any business not yet considered. Arizona Open Meeting Law prohibits public comments at this time. 22-062 Discussion on possible joint meeting with the city council on February 28, 2022. Sponsors:Jennifer Pena H.Information and Reports The chair at this time may announce information regarding activities involving Health and Human Services matters, such as, but not limited to attendance of commission members at community meetings or events, seminars or conferences, or upcoming events or conferences. 22-049 Announcement of community events. I.Staff Liaison's Report The City Clerk, members of City staff or those individuals designated by the Manager, may present information pertinent to items under consideration or information related to the operation of the City. J.Selection of Meeting Dates, Times, Location and Purpose 22-050 The regularly scheduled commission meetings are the fourth Monday of each month at 5:00pm in the city council chambers located at 300 E. Superstition Boulevard. K.Adjournment Copies of this agenda and additional information regarding any of the items listed above may be reviewed from 7:00 a.m. to 6:00 p.m., Monday through Thursday, except holidays, at the City Clerk's Office located at 300 East Superstition Boulevard in Apache Junction, Arizona, 85119, telephone number is (480) 982-8002. The City of Apache Junction invites and welcomes people of all abilities to use our programs, sites and facilities. Specific requests may be made by contacting the Human Resources Office at (480) 474-2617 or TDD (480) 983-0095. Page 2 City of Apache Junction, Arizona Printed on 8/25/2026 Agenda Item Cover Sheet City of Apache Junction, Arizona 300 E Superstition Boulevard Apache Junction, AZ 85119 File ID: 22-047 Agenda Item No. Agenda Date: 2/28/2022 Sponsor: In Control: Health and Human Services CommissIndex: Consideration of approval of agenda. Page 1 City of Apache Junction, Arizona Printed on 8/25/2026 Agenda Item Cover Sheet City of Apache Junction, Arizona 300 E Superstition Boulevard Apache Junction, AZ 85119 File ID: 22-048 Agenda Item No. Agenda Date: 1/24/2022 Sponsor: Jennifer Pena In Control: Health and Human Services CommissIndex: Consideration of approval of regular meeting minutes of December 27, 2021. Page 1 City of Apache Junction, Arizona Printed on 8/25/2026 Meeting location: City Council Chambers 300 E Superstition Blvd. Apache Junction, AZ 85119 apachejunctionaz.gov P: (480) 982-8002 City of Apache Junction, Arizona Meeting Minutes Health and Human Services Commission 5:00 PM City Council ChambersMonday, December 27, 2021 Call to OrderA. Chair Mitchell called the meeting to order at 5:00 pm. Pledge of AllegianceB. Chair Mitchell led the Pledge of Allegiance. Roll CallC. Vice Chair Erickson Commissioner Kinner Commissioner Brennan Chairperson Mitchell Present 4 - Commissioner BoreyAbsent1 - Staff present: Jennifer Pena, City Clerk Others present: Barbara Kelly, Contractor Consent AgendaD. Commissioner Brennan moved, seconded by Vice Chair Erickson to approve the consent agenda. Commissioner Brennan revised his motion, seconded by Vice Chair Erickson to approve the consent agenda as amended. Yes:Vice Chair Erickson, Commissioner Kinner, Commissioner Brennan and Chairperson Mitchell 4 - No:0 Absent:Commissioner Borey1 - 21-738 Consideration of approval of agenda. 21-733 Consideration of approval of regular meeting minutes of November 22, 2021. Public HearingsE. None. Old BusinessF. Page 1City of Apache Junction, Arizona December 27, 2021Health and Human Services Commission Meeting Minutes None. New BusinessG. 21-629 Discussion and review of Apache Junction City Code Volume I, § 2-11 Health and Human Services Commission. The commission and staff discussed the following: The history of the commission before and after the city was established. Ordinance 0-84 established the commission with seven members. The council did not get enough applications or applicants to fill the seats on the commission and changed the commission to five members. The council recently received many applications for the commission so therefore changed the commission back to seven members effective November, 2022. Staff explained that council's intent was to increase the seats to help with the work the commission would like to do with the various non-profits in the city. The increased member number will also bring more talent to the city and commission. The commission and staff discussed the various duties as outlined in the city code and how the commission can reach those in need in the city. Staff also explained that the city code was developed based on what the city was experiencing at the time the code was written. The commission and staff discussed the health fair at the MGC and how the commission can survey residents to target needs. They also discussed various other ways to survey residents and their needs. 21-637 Discussion and review of Ordinance No. 084, Establishment of the Community Health Commission and Ordinance No. 708, Establishment of the Health and Human Services Commission. 21-630 Discussion and possible direction to staff regarding the review and comments submitted by Commissioner Erickson regarding the duties of the Health and Human Services Commission. Vice Chair Erickson moved, seconded by Commissioner Kinner that staff compile a letter and invite members of churches and non-profit organizations to attend Health and Human Service meetings to identify needs in the community. Yes:Vice Chair Erickson, Commissioner Kinner, Commissioner Brennan and Chairperson Mitchell 4 - No:0 Absent:Commissioner Borey1 - The commission and staff discussed inviting non-profits to commission meetings to discuss their services. Staff will work on a letter to send to the non-profits and churches inviting them to future commission meetings. 21-736 Discussion and possible direction to staff to update the Health and Human Services Commission Request for Financial Assistance Scoring Rubric. Chair Mitchell moved, seconded by Commissioner Kinner that the scoring be increased to 100 Page 2City of Apache Junction, Arizona December 27, 2021Health and Human Services Commission Meeting Minutes points with the additional 15 points be qualitative for this funding year. Yes:Vice Chair Erickson, Commissioner Kinner, Commissioner Brennan and Chairperson Mitchell 4 - No:0 Absent:Commissioner Borey1 - The commission and staff discussed the rubric used to evaluate applications and if any changes should be made for the upcoming appropriations. The commission and staff discussed what can be simplified on the rubric. The commission and staff also discussed adding a rating to ask if the applicant is partnering with other organizations in the city. The commission requested overlapping of services and partnerships of service be added. The commission also discussed that the applicant refer to the rubric when completing their application. They also requested that the total be 100 and the term collaboration would be better word than partnerships. The commission discussed the rubric should include a subjective section, a qualitative section and a summary of prior year reporting provided by the NFP. Information and ReportsH. 21-735 Announcement of community events. Vice Chair Erickson said Genesis is holding a Toasty Toes drive. They are collecting new white crew socks that can be dropped off at the Apache Junction Library. The drive ends January 8th. She also announced that the Genesis Project serves lunch everyday from 12:00 pm to 2:00 pm. Chair Mitchell announced this Saturday, January 8th, from 10:00 am to 7:00 pm at Prospector Park is the Apache Junction Founder Centennial Celebration. There will be a concert and activities for families to enjoy. Chair Mitchell also announced that all are welcome to the Rotary Club meeting on January 5. The meeting is held at the Gold Canyon Golf Resort and starts at 12:00 pm. Chair Mitchell announced there are several covid testing sights in the city. They are at the Central Arizona Community College Superstition Mountain Campus, 805 S. Idaho Rd (you can make an appointment or walk up), Sonora Quest Laboratories at 2080 W. Superstition Ave., Ste. B6 ( call for an appointment - 480-474-1001), and NextCare located at 2080 W. Southern Ave., Ste. A-1 (480-985-0172). He also announced that those wishing to receive vaccinations can contact Pinal County Public Health Department (866-860-0633), Walgreens at 2440 S. Ironwood Drive (480-288-0428) and CVS Pharmacy at 325 W. Apache Trial (480-983-1129). Walgreens and CVS provide free rides with Lyft. Staff Liaison's ReportI. None. Selection of Meeting Dates, Times, Location and PurposeJ. Page 3City of Apache Junction, Arizona December 27, 2021Health and Human Services Commission Meeting Minutes 21-737 The regularly scheduled commission meetings are the fourth Monday of each month at 5:00pm in the city council chambers located at 300 E. Superstition Boulevard. AdjournmentK. Chair Mitchell adjourned the meeting at 6:19 pm. _____________________________________ Jeffrey Mitchell Chair Page 4City of Apache Junction, Arizona Agenda Item Cover Sheet City of Apache Junction, Arizona 300 E Superstition Boulevard Apache Junction, AZ 85119 File ID: 22-051 Agenda Item No. Agenda Date: 1/24/2022 Sponsor: In Control: Health and Human Services CommissIndex: Update on the Health and Human Services Commission Request for Financial Assistance Scoring Rubric. Page 1 City of Apache Junction, Arizona Printed on 8/25/2026 City of Apache Junction 300 East Superstition Blvd  Apache Junction, AZ 85119  www.apachejunctionaz.gov  (480) 982-8002 HEALTH & HUMAN SERVICES COMMISSION Request for Financial Assistance 1 Scoring Rubric (This page for staff use only) Eligibility Questions Y/N Application was submitted by the required due date. Application was complete and provided adequate detail. Applicant meets eligibility requirements. Serves AJ residents Has a presence in the community Is a 501 c(3) non-profit Provides a health and human services need City of Apache Junction 300 East Superstition Blvd  Apache Junction, AZ 85119  www.apachejunctionaz.gov  (480) 982-8002 HEALTH & HUMAN SERVICES COMMISSION Request for Financial Assistance 2 Scoring Rubric – Page 2 Proposal Review 1 to 5* Organization Review Provided information on residents served Demonstration of successful projects Demonstration of agency partnerships Demonstration of agency capacity Provided required documentation Total (Up to 25 points possible) Problem Statement Review Adequately identified the problem Adequately identified the gaps Identified a documented problem Total (Up to 15 points possible) Proposal Review Provided detailed project information Demonstration of need Demonstration of community partners Provided a detailed project scope Total (Up to 20 points possible) Financial Review Provided required documentation Demonstrated a financial need Provided detailed and eligible budget Total (Up to 15 points possible) Evaluation Review Comprehensive evaluation plan Provided a minimum of two SMART objectives Total (Up to 10 points possible) *Scoring Guidelines - 1 = Did not address adequately; 2 = Addressed somewhat; 3 = Addressed; 4 = Adequately addressed; 5 = Exceeded expectation City of Apache Junction 300 East Superstition Blvd  Apache Junction, AZ 85119  www.apachejunctionaz.gov  (480) 982-8002 HEALTH & HUMAN SERVICES COMMISSION Request for Financial Assistance 3 Qualitative Score (up to 15 points) Totals from Page 1 Organization Review Problem Statement Review Proposal Review Financial Review Evaluation Review Total Total from Page 2 Qualitative Score Total Score (up to 100) Agenda Item Cover Sheet City of Apache Junction, Arizona 300 E Superstition Boulevard Apache Junction, AZ 85119 File ID: 22-059 Agenda Date: 1/24/2022 Sponsor: Jennifer Pena In Control: Health and Human Services CommissIndex: Review, discussion and possible direction to staff on the Health and Human Services Financial Assistance Scoring Rubric. Page 1 City of Apache Junction, Arizona Printed on 8/25/2026 Agenda Item Cover Sheet City of Apache Junction, Arizona 300 E Superstition Boulevard Apache Junction, AZ 85119 File ID: 22-060 Agenda Date: 1/24/2022 Sponsor: Jennifer Pena In Control: Health and Human Services CommissIndex: Discussion and consideration on assessing community needs though a survey. Page 1 City of Apache Junction, Arizona Printed on 8/25/2026 Agenda Item Cover Sheet City of Apache Junction, Arizona 300 E Superstition Boulevard Apache Junction, AZ 85119 File ID: 22-061 Agenda Date: 1/24/2022 Sponsor: Jennifer Pena In Control: Health and Human Services CommissIndex: Review of funding application timeline. Page 1 City of Apache Junction, Arizona Printed on 8/25/2026 Agenda Item Cover Sheet City of Apache Junction, Arizona 300 E Superstition Boulevard Apache Junction, AZ 85119 File ID: 22-062 Agenda Date: 1/24/2022 Sponsor: Jennifer Pena In Control: Health and Human Services CommissIndex: Discussion on possible joint meeting with the city council on February 28, 2022. Page 1 City of Apache Junction, Arizona Printed on 8/25/2026 Agenda Item Cover Sheet City of Apache Junction, Arizona 300 E Superstition Boulevard Apache Junction, AZ 85119 File ID: 22-049 Agenda Date: 1/24/2022 Sponsor: In Control: Health and Human Services CommissIndex: Announcement of community events. Page 1 City of Apache Junction, Arizona Printed on 8/25/2026 Agenda Item Cover Sheet City of Apache Junction, Arizona 300 E Superstition Boulevard Apache Junction, AZ 85119 File ID: 22-050 Agenda Date: 1/24/2022 Sponsor: In Control: Health and Human Services CommissIndex: The regularly scheduled commission meetings are the fourth Monday of each month at 5:00pm in the city council chambers located at 300 E. Superstition Boulevard. Page 1 City of Apache Junction, Arizona Printed on 8/25/2026