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HomeMy WebLinkAbout2020 05.28 HHSC Agenda City of Apache Junction, Arizona Meeting location: City Council Chambers 1v 'Z 300 E.Superstition Blvd. Agenda Apache Junction,AZ \RizaNr 85119 Health and Human Services apachejunctionaz.gov Commission P:(480)982-8002 Thursday, May 28,2020 6:00 PM City Council Chambers Due to concerns over COVID-19 exposure and in accordance with the recommendations from the CDC we ask that you view meetings by means of Mediacom channel 11, Centuryl-ink Prism TV channel 8017 or by live stream at www.ajcity.net/iivestream. 1. Call to Order 2. Pledge of Allegiance 3. Roll Call Staff present: Larry Kirch, Director Jennifer Pena, City Clerk Barbara Kelly, Senior Administrative Assistant 4. Approval of Agenda 20-247 Consideration of approval of agenda. Sponsors: Larry Kirch 5. Approval of Minutes 20-248 Consideration of approval of regular meeting minutes of March 26, 2020. Sponsors: Larry Kirch Attachments: HHS Meeting Minutes 03262020 6. Public Hearings The following items are public hearings where members of the public are given the opportunity to speak. Once recognized by the Chairman,please come to the podium microphone and give your name and address. There is a five-minute time limit per speaker. 7. Old Business City of Apache Junction,Arizona Page 1 Printed on 8/25/2026 Health and Human Services Agenda May 28,2020 Commission 20-249 Presentation, discussion and consideration of Fiscal Year 2020-2021 health and human services funding. Sponsors: Larry Kirch Attachments: Empowerment SVstems Horizon Health and Wellness CAAFA Boys and Girls Club AJ CDC Superstition Food Bank Genesis Protect 20-251 Sponsors: Larry Kirch Attachments: Vol 1, Ch 2,Article 2-11 Health and Human Services Commissii HHS Proposed Application 8. New Business The Commission shall consider any business not yet considered.Arizona Open Meeting Law prohibits public comments at this time. 9. Information and Reports The chair at this time may announce information regarding activities involving Health and Human Services matters, such as, but not limited to attendance of commission members at community meetings or events, seminars or conferences, or upcoming events or conferences. 10. Director's Report The Development Services Director, members of city staff or those individuals designated by the manager, may present information pertinent to items under consideration or information related to the operation of the city. 11. Selection of Meeting Dates, Times, Location and Purpose 20-250 Hold a regular meeting at 6:00 pm on Thursday, June 25, 2020 in the city council chambers located at 300 E. Superstition Boulevard. Sponsors: Larry Kirch 12. Adjournment Copies of this agenda and additional information regarding any of the items listed above may be reviewed from 7:00 a.m. to 6:00 p.m., Monday through Thursday, except holidays, at the Department of Development Services, Planning Division, City Hall Complex, 300 East Superstition Boulevard,Apache Junction,Arizona, 85119-2889, telephone number is(480)474-5083. The City of Apache Junction invites and welcomes people of all abilities to use our programs, sites and facilities. Specific requests may be made by contacting the Human Resources Office at(480) 474-2617 or TDD(480) 983-0095. City of Apache Junction,Arizona Page 2 Printed on 8/25/2026 Health and Human Services Agenda May 28,2020 Commission City of Apache Junction,Arizona Page 3 Printed on 8/25/2026 ►P�"E�c�, City of Apache Junction, Arizona 300 E Superstition Boulevard o Agenda Item Cover Sheet Apache Junction,AZ U =i 85119 Piz File ID: 20-247 Sponsor: Larry Kirch Agenda Date: 5/28/2020 Index: In Control: Health and Human Services Commiss Consideration of approval of agenda. City of Apache Junction,Arizona Page 1 Printed on 8/25/2026 ►P�"E�c�, City of Apache Junction, Arizona 300 E Superstition Boulevard o Agenda Item Cover Sheet Apache Junction,AZ U =i 85119 Agenda Item No. '+'Piz oN� File ID: 20-248 Sponsor: Larry Kirch Agenda Date: 5/28/2020 Index: In Control: Health and Human Services Commiss Consideration of approval of regular meeting minutes of March 26, 2020. City of Apache Junction,Arizona Page 1 Printed on 8/25/2026 City of Apache Junction, Arizona Meeting location: pi City Council Chambers v `= 300 E Superstition Blvd. -;- Meeting Minutes Apache Junction,AZ '+Q120 Health and Human Services 85119 Commission www.ajcity.net P: (480)982-8002 Thursday, March 26,2020 6:00 PM City Council Chambers 1. Call to Order Chair Erickson called the meeting to order at 6:00 pm 2. Pledge of Allegiance Chair Erickson led the Pledge of Allegiance. 3. Roll Call Present 4- Commissioner Borey Chairperson Erickson Commissioner Gerstner Vice Chair Daniels Staff present: Heather Patel, Program and Resource Manager Barbara Kelly, Senior Administrative Assistant 4. Approval of Agenda 20-170 Consideration of approval of agenda. Commissioner Gerstner moved that the Health and Human Services Commission accept the agenda as presented. Commissioner Borey seconded the motion. Yes: 4- Commissioner Borey, Chairperson Erickson, Commissioner Gerstner and Vice Chair Daniels No: 0 5. Approval of Minutes 20-171 Consideration of approval of regular meeting minutes of February 24, 2020. Vice Chair Daniels moved that the Health and Human Services Commission approve the regular meeting minutes of February 24,2020 with corrections notated by Chair Erickson.Commissioner Borey seconded the motion. Yes: 4- Commissioner Borey, Chairperson Erickson, Commissioner Gerstner and Vice Chair Daniels No: 0 6. Public Hearings City of Apache Junction,Arizona Pagel Health and Human Services Meeting Minutes March 26,2020 Commission 7. Old Business 20-152 Presentation and discussion on Fiscal Year 2020-2021 application for Health and Human Services Commission funding from Empowerment Systems representatives Deke Beveridge and Braden Biggs. Braden Biggs, representing Empowerment Systems, gave a presentation on their Fiscal Year 2020-2021 application. The commission and applicant discussed the scope of the application. 20-157 Presentation and discussion on Fiscal Year 2020-2021 application for Health and Human Services Commission funding from Horizon Health and Wellness representative Cheri DeBree. Cheri DeBree, representing Horizon Health and Wellness, gave a presentation on their Fiscal Year 2020-2021 application. The commission and applicant discussed the scope of their application. 20-159 Presentation and discussion on Fiscal Year 2020-2021 application for Health and Human Services Commission funding from Community Alliance Against Family Abuse representative Ray Villa. Ray Villa, representing the Community Alliance Against Family Abuse, gave a presentation on their Fiscal year 2020-2021 application. 20-160 Presentation and discussion on Fiscal Year 2020-2021 application for Health and Human Services Commission funding from Boys and Girls Clubs of Metro Phoenix representatives Russell St. John and John Patris-Browne. Russell St. John, representing the Boys and Girls Club of Metro Phoenix, gave a presentation on their Fiscal Year 2020-2021 application. The commission and applicant discussed services provided and the scope of the application. 20-161 Presentation and discussion on Fiscal Year 2020-2021 application for Health and Human Services Commission funding from Apache Junction Community Development Corporation representatives Dave Waldron and Jim Duncan. Jim Duncan and Dave Waldron, representing the Apache Junction Community Development Corporation, gave a presentation on their Fiscal Year 2020-2021 application. 20-162 Presentation and discussion on Fiscal Year 2020-2021 application for Health and Human Services Commission funding from Superstition Food Bank representatives Myra Garcia and Phil Tremonti. Phil Tremonti, representing the Superstition Food Bank, gave a presentation on their Fiscal Year 2020-2021 application. The commission and applicant discussed the scope of the application. 20-163 Presentation and discussion on Fiscal Year 2020-2021 application for Health and Human Services Commission funding from Genesis Project City of Apache Junction,Arizona Page 2 Health and Human Services Meeting Minutes March 26,2020 Commission representative Trinity Cole. Trinity Cole, representing the Genesis Project, gave a presentation on their Fiscal Year 2020-2021 application. The commission and applicant discussed the scope of the application. 8. New Business 20-166 Acknowledgement of Jennifer Miernicki's resignation from the commission. The commission acknowledged the resignation of Commissioner Jennifer Miernicki and thanked her for her service on the commission. 20-174 Presentation and discussion on hosting a panel discussion on health in Apache Junction specifically for those experiencing homelessness, those who are very low income, and those with mental health and addiction issues; and creating a list of questions to ask the panel during the May 13, 2020 Mayor's Breakfast. The commission and staff discussed hosting a panel discussion at the mayor's breakfast on May 13, 2020. The commission and staff discussed possible questions that can be posed to the agencies selected for the panel. 9. Information and Reports 10. Staff Report 11. Selection of Meeting Dates, Times, Location and Purpose 20-173 Hold a regular meeting at 6:00 pm on Thursday, April 23, 2020 in the city council chambers located at 300 E. Superstition Boulevard. 12. Adjournment Chair Erickson adjourned the meeting at 7:25 pm. Mary Erickson Chairperson City of Apache Junction,Arizona Page 3 ►P�"E�c�, City of Apache Junction, Arizona 300 E Superstition Boulevard o Agenda Item Cover Sheet Apache Junction,AZ U =i 85119 Piz File ID: 20-249 Sponsor: Larry Kirch Agenda Date: 5/28/2020 Index: In Control: Health and Human Services Commiss Presentation, discussion and consideration of Fiscal Year 2020-2021 health and human services funding. City of Apache Junction,Arizona Page 1 Printed on 8/25/2026 empowerment sustems, inc. �b empowentlg people to improve lives January 21st, 2020 City of Apache Junction Attn: Health and Human Services Commission Re: Commission Funding To whom it may concern: Empowerment Systems, Inc. is pleased to submit this application to the commission for possible funding through the City of Apache Junction. Included in this packet, is all required information per the provided checklist as well as a funding request/proposal and breakdown of requested funds. Established in Apache Junction in 1990, Empowerment Systems, Inc. is a tax-exempt, non-profit organization providing health education and wellness programs and charitable activities that embrace our mission of "empowering people to improve lives." Empowerment Systems operates a family of programs and services that include: the Arizona Living Well Institute, the Empowerment Learning Collaborative, the Community Outreach Resource Connection Center and more. We advocate for workforce development within our community by providing student internships, training and certification, volunteer opportunities, event planning support, employment assistance, federal and state application assistance, and more. Braden Biggs, Director of Communications and Program Development will serve as the primary contact and Project Director for this funding. He is at (480) 367-6937 x102, or via email at bbiggs(&empowermentsystems.org should you have any questions or concerns. Respectfully, LDeke Beveridge Chief Executive Officer `066 West Apache Ti-ail,Suite 1 I(i r11r<Irllc,iuuclil>o, 1nic)trl 8.i12(1 (1-80)367-6937 iula@cnlpun'a7ncnts}stctus.t>rt; tl W%%.e III 11I lllvell Ile 1 I t SvM e)q;.oru empowerment sustems, inc. empowering people to improve lives Who is served? ■ Homeless ■ At- risk The primary population served through our funding proposal will be the Apache Junction area homeless and at-risk individuals and families. Through partnerships with community non-profits, businesses, and government agencies like Genesis Project, Community Action Human Resources Agency (CAHRA), the Apache Junction Chamber of Commerce, Superstition Mountain Regional Business Association (SMRBA), the Community Alliance Against Family Abuse (CAAFA), the Arizona Department of Economic Security, Arizona@Work and more we are able to provide a full range of support services to clients through our Community Outreach Resource Center (CORC). Our staff at Empowerment Systems are trained to assist clients with obtaining a new State Issued ID Card/Drivers License, their Social Security Card and birth certificate. Our staff is also qualified to help clients with their applications for both federal and state programs like the Supplemental Nutrition Assistance Program (SNAP), AHCCCS, KidsCare, the Marketplace Insurance, Temporary Assistance for Needy Families (TANF) and more. Arizona@Work is housed within our office five days a week for clients to get assistance in resume writing, interview skills, job applications and help locating work. Through our office and the CORC we have had 1219 Appointments thus far during the current fiscal year (July 2019 — June 2020). Through those 1219 appointments, we've served 5900 clients. These numbers include our monthly Healthy Harvest clients as well. Healthy Harvest is a monthly food box pickup held at the Empowerment Systems office the third Wednesday of each month. This is a collaborative effort through the United Food Bank. Project proposed? ■ Outreach and enrollment — This will allow Empowerment Systems to have better community outreach and enrollment in matters relating to homelessness / At-Risk individuals. Responsibilities will include agency coordination of services, client coordination of needs, resource center work and homeless coalition work inside the community. This will be client driven allowing us a greater service. ■ Identification documents —Though this is not funded through the Health and Human Services Commission, it is included because it is a pivotal piece of the puzzle when talking about the homeless/ At-risk population. Empowerment Systems will be able to provide up to 50 state issued ID Cards, Drivers licenses, birth certificates, Social Security cards and other needed identification documents to those in need who are seeking housing or job assistance through a collaborating partner agency. ■ Laundry Vouchers —The Apache Junction Homeless Coalition, Empowerment Systems and Superstition Express Laundry have formed a collaborative 1 M� empowermentsustems, inc. empowering people to improve lives partnership to bring a twice a month laundry voucher program to our community. This pilot effort will provide 25 vouchers for individuals in need to get needed laundry service at least two times each month. This service is something that we often hear brought up as a need at both the Genesis Project and the Empowerment Systems resource centers as well as the homeless coalition meetings. It will be mirrored after the once a month Laundry Love event in Casa Grande. During the month of December 2019 they served 56 individuals allowing for 192 loads of laundry to be washed and dried. (See proposed Budget/ Breakdown for costs). ■ Partnership Collaboration -- It is our goal to form partnerships and collaborations with as many community partners as possible. Through these collaborations, it is our goal to find ways to fund these projects through community donors. We foresee funding through the Apache Junction Health and Human Services Commission as a way to get these projects off the ground and thus allowing us to pilot a model of success to the community. Budget Proposed/ Breakdown? ■ $16,000 —Total Ask ■ Outreach and Enrollment -- $12,480 • Work in both Empowerment Systems and Genesis Resource Center as well as in the community brining those in need of services to the access points. • Serves as community point of contact for resource collaboration and needs within agencies. • Allows Empowerment Systems to have a greater community presence to ensure clients' needs are met. ■ $3520 ■ Laundry Program • $8 Vouchers • 25 clients every two weeks = $400/month = $4800/Year o Excluding laundry soap and Dryer Sheets o The difference ($1280) will be paid by community donors/subsidies from community agencies o This is a $4.50 or $6.50 wash and 30 minutes of drying time (.50 per 10 minutes) o Serves at least 600 clients per year and allows access to clean laundry and reduction in health risks associated with not having access to clean laundry. ■ ID Cards ■ $12 / Voucher (If State ID Card) — Price can vary depending on need. 2 r � empowermentsustems, inc. r empowering people to improve lives • 50 Vouchers a year = $600 (Based off of only doing State Issued ID Cards) • Community Donor funded ■ Resource Center Presence o Empowerment Systems ■ SNAP / TANF / AHCCCS / AZ@Work / CAHRA / KidsCare / Marketplace / Unemployment / Healthy Harvest / ID Cards / Birth Certs / Driver's License o Genesis Project • SNAP /TANF / AHCCCS / AZ@Work/ CAHRA / KidsCare / Marketplace / Unemployment / ID Cards / Birth Certs / Driver's License ■ Partnership Collaboration o Attending Homeless Coalition Meetings o Project Connect Coordination (Twice a year) o Pinal County Heat Relief Network Coordination o Serves as a resource for Apache Junction Agencies to use as a central "go-to" for clients What and why is there a need? Through the Community Outreach Resource Center (CORC) all clients are asked to fill out an intake form prior to services being provided. This form is 100% self-identified and the client has the choice to answer the question or not. Current numbers? ■ Genesis o AJ Homeless Committee Report ■ 57 People — September 2019 through November 2019 ■ Empowerment Systems o CORC Report (Internal Empowerment Systems Report) ■ FY19 (July 2019 — June 2020) • Appointments — 1219 • Clients Served - 5900 What will we report on? ■ Proof of presence at centers through time cards ■ Proof of work at center through employee accounting / reporting ■ Receipts of purchase ■ Logs of events and activities ■ CORC Report Logs 3 Eke" empowerment sgstems, inc. flr empowering peop'e to improve lives Past experiences/ qualifications? ■ CORC Experience o Our Community Outreach Resource Center has been a long standing staple in the Apache Junction/East Mesa Community. Through our office our clients and the community has access to many services for free. We are known as one of the community experts regarding homelessness as well as job and rental assistance. Through this funding it will allow our office and our staff to better serve our clients and the community through a pilot program as well as allow us an opportunity to demonstrate a need to the community for community donations and funding. Staff Experience — Our staff has a wide variety of backgrounds from health services, mental health and wellness, homeless intervention and at-risk intervention. Our staff is trained in to assist clients with obtaining a new State Issued ID Card/Drivers License, their Social Security Card and birth certificate. Our staff is also qualified to help clients with their applications for both federal and state programs like the Supplemental Nutrition Assistance Program (SNAP), AHCCCS, KidsCare, the Marketplace Insurance, Temporary Assistance for Needy Families (TANF) and more. Clients have access to these services via appointment or walk-in. Our staff is also heavily involved in the homeless coalition work that occurs not only here in Apache Junction but throughout Pina) County. They work hand in hand with county wide agencies to ensure adequate access to services is available in Apache Junction. ■ Longtime community agency — Empowerment Systems has been an Apache Junction agency since August of 1990. Prior to 2006, we were known as the Pinal-Gila Behavioral Health Association. We have a long standing history in the community and have never received funding through the City of Apache Junction or the Health and Human Services Commission. ■ Cross county network / partners — Empowerment Systems prides itself on the ability to partner with community agencies to ensure clients needs are met through access to appropriate services. It is our mission to continue to forge partnerships to carry on our work in the community while also finding new alternatives funding mechanisms so as to not rely on the City of Apache Junctions Health and Human Services Commission. 4 ZO .fl Al��7i��'tT�e<ri�rs January 30, 2020 To whom it may concern, Thank you for the opportunity to apply for grant funds once again from the City of Apache Junction. Horizon Health and Wellness cares deeply about the community in Apache Junction and the surrounding area and has worked in partnership with the City on many community initiatives. We welcome the opportunity to once again partner with Apache Junction to address issues significant to the community. In 2018, the Pinal County Community Health Needs Assessment was conducted in partnership with Pinal County Public Health Services District, Banner Health, Sun Life Family Health Center, and other key stakeholders. From this assessment,the following three priority areas were identified as the most urgent areas for improvement where progress could feasibly be made: • Physical Activity and Nutrition (Obesity) • Substance Abuse • Mental Health With two of the top three urgent areas of need falling into the behavioral health category, there is a need for further preventative education, awareness, and ongoing supports in Pinal County. According to the National Alliance on Mental Illness (NAMI), 1 in 5 U.S. adults and 17%of all youth (ages 6-17) experience mental illness. These are our children, parents, co-workers, friends, and family. According to Mental Health First Aid, USA, mental health problems are more common than heart disease, lung disease and cancer combined. In the United States, only 41% of the people who had a mental disorder in the past year received professional health care or other services. For children, less than 20% with diagnosed mental health issues receive the support they need. Over the past several years there has been a steady increase in suicides in the United States. The City of Apache Junction mirrors this increase. Youth suicides in Pinal County and the East Valley of Maricopa County neighboring school districts continue to be an issue. Suicide is the second leading cause of death for ages 10-24 (2016 CDC WISQARS) and four out of five teens who attempt suicide have given clear warning signs. Suicide is also the fourth leading cause of death for ages 35-54. In fact, according to Arizona's Department of Health Services Suicide and Self-Inflicted Injury report 2006-2017, residents aged 45-54 years and those between the ages of 55-64 had higher rates of suicide deaths among all age groups, which is approximately 65%of the population in Apache Junction. • zo r� 33% The ncrease m the rate of su c des from 1999 through 201' 2nd Su'cide �anks as the second lead ng cause of death for 10-to 34-year-olds and the fourth 4ad ng cause of death for peop a ages 35 to 54 10th Su cide s the 'Oth ead ng ca"se of death o.e-a According to Mental Health First Aid, USA, research shows that people with mental health problems are more likely to seek help if someone close to them suggests it. Public awareness initiatives need to be delivered in communities to help community members, family members, friends, and neighbors feel comfortable identifying someone in need of mental health services. Education is needed to equip our community to know how to assist someone experiencing mental health or substance abuse related symptoms as a way to prevent mental health crises turning into someone dying by suicide. Many people relate Mental Health First Aid curriculum to CPR. While CPR helps you assist an individual having a heart attack, Mental Health First Aid helps you assist someone experiencing a mental health or substance use-related crisis. In the Mental Health First Aid course, people learn risk factors and warning signs for mental health and addiction concerns, strategies for how to help someone in both crisis and non-crisis situations, and where to turn for help Mental Health First Aid is an international training program proven to be effective. Peer-reviewed studies show that individuals trained in the program: • Grow their knowledge of signs, symptoms and risk factors of mental illnesses and addictions. • Can identify multiple types of professional and self-help resources for individuals with a mental illness or addiction. • Increase their confidence in and likelihood to help an individual in distress. • Show increased mental wellness themselves. Studies also show that the program reduces stigma associated with mental illness. Mental Health First Aid is listed in the Substance Abuse and Mental Health Services Administration's (SAMHSA) National Registry as an Evidence-based Program and Practice. Horizon Health and Wellness (HHW) proposes to provide vital outreach, education and treatment services to help the residents of Apache Junction who are affected by a mental illness or are at risk for suicide and other harmful behavior. We would accomplish this by providing Mental Health First • zo Aid and Mental Health First Aid Youth to the residents of Apache Junction, with a focus on trainings being delivered to educators, community stakeholders that interface with our youth students, and retirement communities and parks. HHW will work in collaboration with school personnel and other community partners to identify, outreach, educate and provide needed services to adults, children and their families. We are requesting $25,000 in funding to be able to provide these vital services in Apache Junction. Funds will be used to enable HHW staff(2) and community partners (2) to become trainers in Mental Health First Aid and Mental Health First Aid Youth, which are evidence-based, in-person training programs with proven ability to teach individuals how to recognize and respond to the warning signs of mental illness and substance use disorders and link people with appropriate treatment and support. By having two community stakeholder staff members also trained in both of these curricula, it will multiply efforts and reach more residents. These trainings (10-12) will be delivered during the grant period, but will continue to be delivered into the future, past the grant funded period as well. Grant funds will also provide staff the ability to do community based outreach and engagement of residents. By teaching the community how to recognize signs and symptoms, and risk factors of someone dealing with mental illness, and increasing their confidence in how to approach, respond, and support them, together we can ensure that our community is happier, healthier and safer. SafeTALK and ASIST trainings will continue to be delivered to community as well, as a carry-over from the grant that we received this past year. Thank you for considering this funding request. Sincerely, Laura Larson-Huffaker CEO/Horizon Health and Wellness Money Designation Amount Requested New Instructor MHFA Tuition Horizon Staff(2) $4,000 New Instructor MHFA Tuition Community Stakeholders(2) $4,400 New Instructor MHFA Youth Horizon Staff(2) $4,000 New Instructor MHFA Youth Community Stakeholders (2) $4,400 Travel for all trainings $6,000 Community Training Cirriculum Materials $2,200 TOTAL $25,000 Y\a�Ce A��ZS C CA V 11111 "M January 28, 2019 Ms. Jennifer Pena City Clerk City of Apache Junction 300 E. Superstition Blvd. Apache Junction, AZ 85119 Dear Ms. Pena and City of Apache Junction Health and Human Services Commissioners: Let us begin by saying thank you for supporting Community Alliance Against Family Abuse (CAAFA) for so many years. In many respects, CAAFA has grown right alongside the City of Apache Junction. Our growth over the last 21 years would not have been possible without the City's partnership. Our gratitude for the City of Apache Junction government—and all of the dedicated people therein—cannot be overstated. Here, at the beginning of yet another year, CAAFA respectfully submits this request for funding from the Apache Junction (AJ) Health and Human Services Commission and City Council for Fiscal Year 2020/2021. Year after year, CAAFA continues to answer the call for survivors of domestic and sexual violence in Apache Junction and beyond. We hope that you will decide to partner with us once again, and support our critical services that help strengthen our community. Domestic and Sexual Violence in Apache Junction Domestic violence (DV) and sexual violence (SV) both continue to be critical issues in our community. Sadly, statistics have not shown that DV or SV are on the decline. The following statistics capture the sober reality of the prevalence of these crimes: • Nearly 1 in 4 women, 1 in 7 men, and 1 in 2 transgender/non-binary individuals have experienced DV in their lifetimes.1,z • Almost 45% of women, over 22% of men, and 47% of transgender/non-binary individuals will experience SV in their lives.' Based on census data, we can extrapolate that: • Nearly 6,800 adults living in Apache Junction will experience DV in their lifetimes. • Over 11,700 adults living in Apache Junction will experience some form of SV in their lives. 1 Centers for Disease Control&Prevention(CDC).Intimate Partner Violence:Consequences.2015 Z The Williams Institute. Intimate partner violence and sexual abuse among LGBT people.2015. 3 CDC.National Intimate Partner and Sexual Violence Survey:2010 Summary Report-2011. Earpasrrrns ra ldamlr,faaaTiu aad P O.Box 3778 •Apache Junction,AZ 851 I c*MfflMaitur to it fiN frare akxlr rbraxsb rallaborahox prr�taTioa, a caafaaz org• 480;982.0205• Fas 480/982 0259 anrrrreur and n!PPorf. Cnue Lne 480,982 0196 0 Toll Free 1 8—?982.0196 CAAFA ,C) 2 Regarding the youngest victims of domestic violence, a study by the U.S. Department of Justice revealed that as many as 1 in 9 children were exposed to DV in a single year.' Based on this, over 800 of Apache Junction's children may experience DV in the next 12 months alone. In 2019, there were 2 DV-related deaths in Apache Junction (AJ), and 6 more in Pinal County. In FY19, the AJ Police Department received 265 calls for DV and 45 for SV. Arrests for DV (213) and SV (3) increased from FY18, when there were 180 DV arrests and 1 for SV. (Among CAAFA's SV residents, roughly 80% experience SV in the context of DV, so many of the DV victims that AJPD responded to likely also experienced SV.) During Fiscal Year 18/19 (July 1, 2018—June 30, 2019), CAAFA served 449 victims of domestic and sexual violence. We provided 5,483 nights of safe and supportive emergency shelter in CAAFA's crisis shelter and emergency hotel accommodations. In total, we provided 408.75 hours of service to verified residents of AJ. CAAFA addresses DV and SV by providing low-barrier, inclusive, and trauma-informed services, while partnering with organizations across our service area who interact with or serve the most vulnerable members of our community. Continued funding from the City of AJ Health and Human Services Commission for CAAFA's advocacy and support services will ensure that our high quality programs are available in FY20/21 for AJ residents who have survived DV and SV. Requested Funding from the City of Apache Junction CAAFA respectfully requests funding in the amount of$18,000 (to be reimbursed on a unit cost basis) for intervention services delivered to AJ residents, as detailed in the "Intervention Services" section below. The unit cost reimbursement plan is the chosen method because it will reimburse services that CAAFA provides to residents of AJ who have verified proof of city residency. Per prior direction from the AJ City Clerk, acceptable proof of residency includes driver's licenses, utility bills, leases, voter registration cards, Arizona ID cards, or other verifiable documentation that demonstrates AJ residency when services are delivered. CAAFA will continue to keep proof of residency provided by participants secured at CAAFA's Outreach Office. Federal confidentiality laws prohibit CAAFA from disclosing the names of the victims who receive DV services. As such, in past years, the City of AJ has given CAAFA approval to provide only the addresses and type of identification used for verification. If awarded FY20/21 funding, and with affirmed approval from the City, CAAFA will continue to disclose this information, and we will report the number of service hours provided to ensure accuracy of reimbursement. °U.S.Department of Justice,Office of Juvenile Justice and Delinquency Prevention."Children's Exposure to Intimate Partner Violence and Other Family violence."National Survey of children's Exposure to Violence.2011. EmpoDmxs indisldxzlr,famr�tt axdoMilut, P O.Bo=37-78 •Apache]uucfaon,AZ 85117 =Xn7MM1hrs is lrf M from aiWf • www rufiazorg• 480/982.0205• Fax:480r'982.0258 rbrouSb ra!laiorahox,prrsrahou, asarrurtt and ripport Crisis Luis 480'982 0196 8'Poll Free 1 8T7/982.0196 CAAFA (t) 3 Intervention Services CAAFA offers the following intervention services to adults and their children affected by DV and SV: • DV and SV Empowerment support groups • One-on-one Empowerment sessions • Emergency shelter in our 16-bed safe house located in Apache Junction, and short-term hotel stays when a shelter bed is unavailable or unsuitable for a survivor's particular safety needs • General advocacy and case management • Legal advocacy • Basic needs and financial assistance • Information and referral to community resources • Toll-free 24-hour crisis line Our request for FY20/21 Human Services funding from the City of AJ includes provision of the following services: 1) Empowerment Sessions CAAFA's Empowerment Counselor assists AJ residents by meeting one-on-one to explore the dynamics of DV, safety planning, healthy coping mechanisms, healthy relationships, self- esteem,healing from trauma, and crisis intervention.The Empowerment Counselor is a licensed counselor with many years of therapeutic experience and training on the dynamics of DV. - One hour of time is billed as one unit at $50.00. 2) Empowerment Support Groups CAAFA provides 90-minute DV and SV support groups. Our support groups empower individuals and by extension, their families, and offers attendees the opportunity to share experiences, gain perspective and support, and receive education on DV and SV. - One hour of time is billed at $50.00. One Empowerment Support Group is billed at 1.5 units. 3) Legal Advocacy Services CAAFA's Legal Advocates focus on providing valuable information and resources in order to support participants as they navigate the legal system for issues related to DV and SV.The Legal Advocate's primary job is to act as a mediator between the client and the legal system. They also assist in filing orders of protection, court accompaniment, safety planning, and information and referral. Legal Advocacy services help women and men become independent after victimization. Legal Advocates are not attorneys and cannot give legal advice, however they are able to provide information and explain options and rights within all aspects of the legal system. Some program participants request assistance only once and others may need numerous appointments depending on the situation. - One hour of time is billed as one unit at $40.00. Enrponrniq and P O.13=3778 •Apache Junction,AZ 85117 cammanitut to ye fm fnvv akxrr , um a'caafiaz.org 480;'9820205 FaFax:4$0;'9820?58 tbrarsb collabomhanprnrntian, anUrrattr and mart C=3 Lne 480,982 0196•Toll Free I 8'71982.0196 0 1 CAACk,osa 4 4) General Advocacy Services CAAFA's Outreach, Sexual Violence, and Shelter Advocates are trained to assist victims affected by DV and SV by identifying and addressing their complex needs. Advocates work with individuals and families to set goals that create self-sufficient lives, free from abuse. One-on- one appointments include assessing the participant's situation, providing information and resources, creating a safety plan, and creating a case plan that may include obtaining a safe place to live, assistance with applying for emergency financial assistance,and obtaining services for children. Advocates also provide or assist with access to employment counseling, parenting classes, life skills,financial education, personal hygiene items, clothing, household supplies, and more. Often, this support includes transportation, as many participants do not have personal vehicles and public transit options are limited. - One hour of time is billed as one unit at $40.00. For FY20/21, CAAFA requests $18,000 in funding from the AJ Health & Human Services Commission. Quarterly reimbursement requests will derive from actual service hours delivered to verified AJ residents. Goals and Outcomes Goal Outcome FY19/20 Progress 1. Assist program participants At the end of FY20/21, 90%of Halfway through FY19/20, in creating and program participants will survey responses indicate that implementing safety plans report that they know how to 97%of CAAFA program that address their specific assess and plan for their participants report knowing needs. continued safety. how to assess and plan for their continued safety. 2. Provide services that At the end of FY20/21, 90%of FY19/20 survey responses promote emotional healing program participants will indicate that 95%of CAAFA from the devastating report that they are regaining program participants report impacts of DV and SV. control of their life and have that services have assisted increased feelings of well- with their emotional healing. being as a result of CAAFA's services. 3. Offer high quality services At the end of FY20/21,90% of FY19/20 survey responses to people who have program participants will indicate that 96%of CAAFA experienced DV and SV. report satisfaction with the program participants report services provided by CAAFA. satisfaction with the services we have provided. Empanmrrs indr:rdiwlr,famfku and P O.Bo=3-8 •Apache juuctron,AZ 85117 ramnrunfhtt to br frrr from aim" • tbragbrallaborahon prnrntia aa�caifiiz.org 480i9820205 Fax-480;'9820258 anamurr and rapport. Cc=Lme 480 982 0196 0 ToA Free 1 8"1982.0196 CAAFA(Od, 5 Required Documents Enclosed, please find the following required documents to complete our FY20/21 application for funding: Q Most recent audit report (including any city funds) 0 Most recent financial statement (with an accountant certification) 0 Detailed expenditure statement including a detailed accounting of FY19/20 previously received and expended/not expended city funds Z Names of sources and amounts of funding received from all other sources such as non- governmental agencies, membership dues and fees, private contributions, etc. 0 Client service information as it applies to city residents 0 Proof of nonprofit status (Internal Revenue Service determination letter) 0 Proof of corporate status including current by-laws and articles of incorporation 0 Names of sources and amounts of funding received from other governmental agencies 10 Names and addresses of current agency governing board members On behalf of everyone at CAAFA and the City of Apache Junction residents we serve, thank you for the opportunity to apply for FY20/21 HHS funding. Your partnership helps advance CAAFA's important mission to empower individuals, families, and communities to be free from abuse through collaboration, prevention, awareness and support. Please feel free to contact me at (480) 982-0205 or rayv@caafaaz.org if you have any questions or require additional information. Thank you for your continued partnership, and for considering our request! Sincerely, Ray Villa Executive Director EmpasmeS in&rrdralr,fnmt&es and P.O.Box 3778 •Apache Junction,AZ 85117 casmtrnttur to br fire from abxrr www caafaaz.otg• 480/982,0205• Fam 480/982.0258 tbraxsb tz+llabarution,pmnttion, aarnrmw and rapport Caen Lute:480/982.0196 6 Toll Ftee 1 877/982.0196 RECEIVED CITY CLERK DEer,. 2424 JAt� 29 Phi 1, 00 BOYS &GIRLS CLUBS OF THE EAST VALLEY January 29, 2020 s TY OF APACHE JUHCTIOt' Program Service Center Ms. Heather Patel, GPC 2602 W Baseline Road Ste.25 Mesa AZ 85202 Program and Resource Manager, Grant Administration Tel 480.B20.3688 City of Apache Junction Fax 480.820.4093 TTY:7-1-1 300 E. Superstition Blvd. www.clubzona.org Apache Junction, AZ 85119 twittery @ci bzonabec om/clubzona Dear Ms. Patel, BRANCHES The Superstition Mountain Branch of the Boys & Girls Clubs of East Valley- Compadre Branch-Chandler Metro Phoenix looks forward to continuing to provide after-school and comp 9.8302 ompadre Q cl ubzo na.org summer services for youth and teens who reside in the City of Apache Gila RiverBranch-Kamatke Junction, with a focus on helping them achieve academic success. 520.550.1113 komatke®clubzona.org Gila River Branch-Sacaton Attached you will find the required documentation of all elements of the 520.562.3890 City's Compliance Check List. Beginning January 1, 2020, the Boys & Girls sacaton@clubzona.org Clubs of the East Valley merged with the Boys & Girls Clubs of Metro Phoenix. Gilbert Branch 480.813.2020 Because our merger is so recent, our compliance documentation is from both gilbert®clubzona.org organizations separately. Grant Woods Branch-Mesa 480.644.0963 grantwoods®clubzona.arg For 2020-21, we request a new contract total of$35,000 from the City of Ladmo Branch-Tempe Apache Junction. This level of funding will ensure that the Club can hire and 4a0. oCcl b P g ladmo®clubzona.org retain highly qualified staff—our greatest expense yet our greatest resource! North Tempe Branch The strong connections forged by staff with Club members are central to 480.858.6500 positive youth development and to our capacity to achieve our mission: to nt®clubzona.org Queen Creek Branch enable all young peopie, especially those who need us most, to reach their 480.358.3769 full potential as productive, caring, responsible community members. qc@clubzons.org Stevenson Branch 480.472.9071 As you and the Human Services Commission conduct your review of 2020-21 Stevenson®clubzona.org funding requests, we would appreciate an opportunity to show you our Club Superstition Mountain Branch located at 1755 N. Idaho Road Apache Junction, 85119. If you would like to Apache Junction P y 480.982.6381 arrange a visit or have further questions for us, please contact John Patris- 9]Cciubzons.org Browne at 620-954-8182. 1 look forward to meeting representatives of the Thunderbirds Branch- Guadalupe City of Apache Junction in the coming year. 480.897.6247 thunderbirds®clubzono.org Sincerely, CHARTER SCHOOL Mesa Arts Academy 480.044.3965 maa®clubzona.org Marcia Mintz a nmny Chief Executive Officer GREAT FUTURES START HERE. Client Service Information—City of Apache Junction Residents The mission of the Boys& Girls Clubs of East Valley-Metro Phoenix is to enable all young people, especially those who need us most, to reach their full potential as productive, caring, responsible community members. To that end, we propose to provide the following service levels to City of Apache Junction residents ages 5-18. This work will be done from July 1, 2020—June 30, 2013 at our Superstition Mountain Branch located at 1755 N. Idaho Rd., Apache Junction,AZ, 85119. 1. At least 250 days of service to the community as follows: Mondays through Fridays from 3:00 pm —8:00 pm for our after-school program; Mondays through Fridays from 7:00 am —6:00 pm for our summer program and during most school break days; plus occasional weekend special events. 2. At least 400 total Club members 3. At least 17,763 total visits to the Club annually by youth and teens 4. At least 85-90 on average for our daily attendance rate 5. At least$28,664 in financial assistance so that families in need can enroll in Club programming. This includes free annual memberships for youth who are in foster care; in the care of grandparents; from military families; or referred by Child Protective Services and the Community Alliance Against Family Abuse, and the Courts. We are familiar with all of the client information reporting requirements of the City and have a strong track record for submitting timely quarterly reports on the above service levels and providing related documentation of member addresses. A primary focus of all Boys & Girls Clubs is to promote and support academic success. The following provides a brief overview of related activities that will be delivered at our Superstition Mountain Branch: • Power Hour: An hour daily of tutoring and mentoring to help youth and teens become motivated, self-directed learners who complete their homework daily—100%of Superstition Mountain Club Members are enrolled in this program. • Project Learn: Fun educational activities that are woven into all Club programming. • BE GREAT Graduate: Consistent support from caring and trusted adults who help youth and teens develop the learning, emotional, and social skills needed to achieve academic success. • Career Launch: Assessment of skills and interests, career exploration, and educational goal setting. • Diplomas to Degrees (d2D): College readiness guidance for teens. • Summer Camp and School Break Programming: activities infused with fun and learning that include Brain Game and Kid's Lit, designed to maintain gains in reading and math. Apache Junction Community Development Corporation "Building community pride one brick at a time" apachejunctioncdc.com 2020-21 funding request $24,000 ➢ Community Revitalization Projects o Work with various groups to coordinate community projects, provide assistance and material as we can. ➢ Playground Revitalization Projects o Work with the Boys and Girls Club on revitalizing the Field of Dreams and with the AJUSD on track replacement. ➢ Household Hazardous Waste Transport Assistance o Provide pick up service for citizens who can't bring these items to the drop off location, work with Public Works to ensure timely and fast drop off. ➢ Illegal Right of Way, Road Side Sign Removal o Work with the City to pick up illegal bandit signs around AJ as needed, provide transportation and disposal. ➢ "Make A Difference Day" o Multiple Projects in one day. ➢ Focal Point Brick Memorial o Revitalization and Support. Our Vision Through community involvement, having a common and unified purpose to "Make a Difference" while providing conduits and assistance that enable a strong and sustainable community. Our Mission Working together to maintain and create safe affordable housing, support economic opportunities, instill a sense of community pride and commitment, and enhance the physical image of Apache Junction. ON Apache Junction Food Bank all 575 N. Idaho Road, Suite 701 •Apache Junction, AZ 85119-4015 Phone-480-983-2995 • Email:infoaaifoodbank.org • Web: www.amfoodbank.org 11�ACHE(UNCTION FOOD BANK "Working Together to Feed the Hungry in East Valley Communities" January 30, 2020 City of Apache Junction Jennifer D. Pena, City Clerk 300 E Superstition Boulevard Apache Junction, AZ 85119 Dear Mrs. Pena, The Apache Junction Reach Out, Inc . dba Apache Junction Food Bank (AJFB), recently announced its name change to Superstition Community Food Bank (SCFB). Our new name reflects the surrounding communities we serve, including Apache Junction (65%) Gold Canyon, Queen Creek, Northwest Pinal County, and East Mesa. We are the largest agency food bank for United Food Bank (UFB). We operate as an emergency food bank, a non-profit 501(c)(3) organization, aiding individuals and families in need since 1983 and have received exceptional ratings from Pinal County Public Health Department and St. Mary's Food Bank (SMFB). We are the largest food bank in the East Valley, with a service area of approximately 100 square miles. In 2019, we distributed over 1.4 million pounds of food through our warehouse, the equivalent of 280,000 meals. All of this is done according to guidelines set forth by the Arizona Department of Economic Security (DES), UFB and SMFB. Our continued collaboration with UFB also allows us to work with 18 large local grocers who donate weekly to our food rescue program. Over the years, our commitment to the City of Apache Junction (AJ) residents has been paramount in our mission and our operations. In 2019, we assisted an estimated 24,000 individuals in AJ, a 6% increase over the prior year. We anticipate another 6% growth in 2020. A significant number of these clients are from "working poor" families who hold jobs but are still struggling to make ends meet. Qualified families are those with income less than 185% of the federal poverty level as defined by DES The value of food given to each person amounts to $67.73/month (39 Ibs.). Our board president, Robert Mohle, in last year's presentation to the Apache Junction Health and Human Services Commission further committed to assisting the community we serve with three additional services: peer-to-peer education, a community resource library, and a food quality monitoring program. At this time, we have made significant progress with the resource library and now have an executive chef and dietician working on the food quality program. The city's funding to the food bank, over the last 4 years, ranged from 2-7% of our operating funds while the AJ residents we serve continues to grow, 6% in 2019. City funding enables us to commit 89% of every dollar directly to serving our clients; only 11% of donations go to overhead and operating expenses. Our costs of operation for 2019 were $309,020 of which approximately $185,400 (60%) was for AJ residents. Our budget projection for 2020 requires us to increase our food supply to 1,514,000 lbs. for those in need and increasing our operating expenses to $359,500. That is a 16% increase in funds needed for operations, 10% of which is directly related to the increase in AJ residents we serve. We are respectfully requesting your consideration of funding for $27,500 to help us offset the 6% growth trend and continue our mission. Your support of $27,500 for the TEFAP program will help provide on average of 39 pounds of food per person per month, which includes fresh fruits, vegetables, bread, meats, dairy and non-perishable food items to last each family for about five days. Your investment will allow us to continue to support some of the eligible food-insecure/insufficient AJ residents. That money will help assist individuals and families have a place to receive both food and hope when they come to our doors. On behalf of our clients, our directors, our faithful staff and volunteers, we offer our appreciation for all the City has done in the past and look forward to our continued partnership. We invite you to visit our facility and see firsthand the renovation efforts that have been made with the aid of Pinal County funding and the amazing work our volunteers and staff accomplish daily. If you have any questions or would like to set a time to visit with us, please feel free to contact me at 480-544-5576 (or by email at myra.garcia@ajfood ban k.org). Thank you for your consideration. Sincerely, Myra D. Garcia Superstition Community Food Bank Executive Director /Obert Mohle, President, Board of Directors Superstition Community Food Bank Enclosures Exhibit 1 Most recent audit report(including any city funds) Exhibit 2 Most recent financial statement(with accountant certification) Exhibit 3 Detailed expenditure statement including a detailed accounting of all previously received and expended/not expended city funds Exhibit A Source of the amount of funding received from all other sources such as non-governmental agencies, membership dues and fees, private contributions etc Exhibit 5 Client service information as it applies to city residents Exhibit 6 Proof of non-profit status(IRS determination) Exhibit 7 Proof of corporate status to include copies of current by-laws and Articles of Incorporation Exhibit 8 Name and source and amount of funding received from other govemmental agencies Exhibit 9 Names and address of current agency governing board members Exhibit 10 Additional documentation as may be required by the City for processing of funding request 2 Genesis Project P.O. Box 5156 Apache Junction, AZ 85178 (480) 225-7757 www.genesisprojectaz.com Located at 564 N. Idaho Rd. #5 Apache Junction, AZ 85119 January 23, 2020 Dear Community Development Block Grant Committee: Genesis Project has been in operation for 14 years as the only soup kitchen in northern Pinal county. In 2019 we provided over 86,000 meals to hungry people in the Apache Junction community. We serve anyone who is hungry and additionally provide clothing, water and shower vouchers to guests. As a partner agency with the Community Resource Center we also donate space to local service provides that come and connect our guests with assistance. The demographic of our guests is approximately 40% over age 60 and 45% homeless. Genesis Project has worked tirelessly over the years to improve the lives of those experiencing homelessness or poverty through our mission to feed clothe and hydrate the hungry and homeless. Genesis Project recently outgrew the space being used to feed, clothe and hydrate the hungry and homeless in Apache Junction. As attendance grew to approximately 140 people per day, space was needed to expand the dining room to accommodate more tables and chairs for guests to eat lunch. Our partnership with the Community Resource Center also added another element of needing more space. Guests were meeting with local service providers out in the open dining room where they were to discuss private matters. This provided a great need for expansion to accommodate the clothing closet, water storage, blessing closet and private meeting space as all elements are crucial to the mission of Genesis Project. In September 2019 Genesis Project acquired unit 11 across the parking lot. The expansion project allowed for Genesis Project to greatly increase the quality of services provided to our guests. In unit 11 we now have a furnished waiting room, clothing room, supply closet, donation sorting space, water storage room and three office spaces for the Community Resource center. This space meets a great need in our community by providing a space to warm up or cool down in the waiting room, clean weather appropriate clothing and shoes at no cost, hygiene items including all toiletries and toilet paper, a donation sorting room that allows for more donations to be received and processed quickly to dispense in higher volumes to those in need. The addition of three private offices for the Community Resource Center has also provided a high level of dignity and confidentiality for those coming in seeking services as they are no longer having to seek help in a crowded dining room. O 1 While expanding has shown a tremendous benefit to those we serve it has also come at a cost to Genesis Project. The space was rented to us at a discounted rate of$800 per month increasing our annual budget by $9,600. There is also the cost of utilities to keep the space warm in the winter and cool in the summer. While we have not been there a full year it is my anticipation that the heating and cooling cost will be approximately $2,200 per year. Genesis Project is seeking a grant of$12,000 to cover the cost of rent and utilities in unit 11. Genesis Project is the right choice to continue providing these services to our community because after 14 years we are an established location for those in need. Providing services to those in need begins with a relationship built on trust in the community and Genesis Project has established that with great success. We are certain we can show even greater success with the expansion of our services in unit 11. The success will be measured with quantitative data collected daily showing the number of people we serve and the resource they access. Than you, Trinity Cole President 0 2 ►�P�"E�c�, City of Apache Junction, Arizona 300 E Superstition Boulevard o Agenda Item Cover Sheet Apache Junction,AZ U =i 85119 Piz File ID: 20-251 Sponsor: Larry Kirch Agenda Date: 5/19/2020 Index: In Control: Health and Human Services Commiss City of Apache Junction,Arizona Page 1 Printed on 8/25/2026 ARTICLE 2-11 : HEALTH AND HUMAN SERVICES COMMISSION Section 2-11-1 Creation 2-11-2 Membership and terms of office 2-11-3 Compensation and expenses 2-11-4 Officers 2-11-5 Duties 2-11-6 Meetings 2-11-7 Vacancies 2-11-8 Removal of members § 2-11-1 CREATION. (A) The Health and Human Services Commission of the City of Apache Junction, Arizona, is hereby created. (B) Staff responsibilities shall be assigned through the City Manager's office. (Prior Code, § 2-11-1) § 2-11-2 MEMBERSHIP AND TERMS OF OFFICE. (A) The Health and Human Services Commission shall consist of 5 members who shall be appointed and approved by the Council. (B) (1) The appointments to this Commission shall be for terms of 3 years each, with the terms of members so staggered that the terms of no more than 3 members shall expire in any given year. (2) Upon expiration of the term of office, all new appointments shall be made by the Mayor and Council for full 3-year terms and all such terms shall expire on October 31, except that in the event of death or resignation of a member, the vacancy shall be filled by appointment of the Mayor and Council for the unexpired term. (C) At least 3 of the 5 members shall be residents of the city, with no more than 2 being non-residents from within the zone of influence. (D) No individual shall be appointed to the Commission if the individual has received funding from the city either as an individual, or if such person has served on the board of any agency or been the employee of any agency that has received funding from the city at any time during the preceding 12 months. (E) No former member of the Health and Human Services Commission shall make application to the city for funding as an individual or as the employee or representative of any agency within 12 months after they have ceased to be a member of the Commission. (Prior Code, § 2-11-2) (Am. Ord. 1328, passed 10-27-2008) § 2-11-3 COMPENSATION AND EXPENSES. The members of the Health and Human Services Commission shall receive no salaries or other remuneration for their services as members of the Commission and shall not be entitled to personal expenses incurred by them in the discharge of their official duties, except to the extent, purposes and amount such expense is first authorized and approved in advance by the Council. (Prior Code, § 2-11-3) § 2-11-4 OFFICERS. The Commission shall elect a Chairperson and Vice Chairperson from among its members to serve for a period of 1 year. The Vice Chairperson shall preside at Commission meetings in the absence of the Chairperson. (Prior Code, § 2-11-4) § 2-11-5 DUTIES. The Health and Human Services Commission is hereby charged with the following duties: (A) To conduct public hearings to determine the needs of city residents with regard to public health needs, provision of human services and care of the elderly, handicapped and developmentally disabled; (B) To enhance the development of the public health through public forums, seminars and work with other agencies; (C) To review requests submitted by health and human service providers (non-profit agencies) for city funding and to make recommendations to the Council regarding that funding; (D) To assist in the development of health care facilities; and (E) To make recommendations to the Council regarding elderly health care and emergency transportation programs. (Prior Code, § 2-11-5) § 2-11-6 MEETINGS. (A) The Commission shall establish a regular meeting date which shall be placed on file in the office of the City Clerk. (B) Special meetings may be called by the Chairperson. (C) A quorum shall consist of 3 members for the transaction of all business. (Prior Code, § 2-11-6) § 2-11-7 VACANCIES. Vacancies shall be filled in accordance with the provisions of Vol. I, § 2-11-2 for the unexpired term of the member affected. (Prior Code, § 2-11-7) § 2-11-8 REMOVAL OF MEMBERS. (A) Members of the Commission serve at the pleasure of the Council and may be removed from office by the majority of the Council. (B) A member of the Commission shall not be absent from more than 3 consecutive meetings. (C) If such an absence occurs, the remaining members of the Commission shall vote to retain or recommend to the Council that the absentee member be relieved of his or her duties on the Commission. (Prior Code, § 2-11-8) City of Apache Junction Health and Human Services Commission Request for Financial Assistance The City of Apache Junction Health and Human Services accepts applications requesting financial assistance for the support of health and human service needs within the City of Apache Junction serving city residents. The following provides instructions and eligibility information regarding the request for non-profit funding. Information on this program may be found at www.ajcity.net/hhsc. The commission was formed under city code Article § 2-11. This program is made possible under city code Article § 2-14 Request for Financial Assistance. The city code is available at http://www.ajcity.net/614/Read-the-City-Code. Application Due Date FY 2021-2022: -hursday, January 28, 2021 Per city code, the request for financial assistance must be submitted to the city clerk's office during the month of January to be considered for the following fiscal year. All funding is subject to the execution of an agreement with the city, the approval of a budget allocating funds to the program, and the city council's approval. Eligible Applicants 501 c(3) A valid, non-profit organization as qualified by the Internal Revenue Service and as registered with the Arizona Secretary of State, Arizona Corporation Commission or other appropriate state office. The applicant must provide a service or perform work on behalf of the city and its residents and demonstrate a presence within the community. Required Documentation All required documentation is identified in the application. Certain documents will be required to be submitted every five years and may be requested at any time to prove eligibility. Eligible Activities Programs and services affording health, public health, and human services care to all people, especially, to individuals of underprivileged conditions. Populations served Elderly, handicapped, developmentally disabled, and other special populations. Priority Projects The Commission reserves the right to identify priority projects for funding. Agency Information Name of Agency Address Website Phone Number Name of Agency Director Email Address Direct Line Project Manager Email Address Direct Line Secondary Contact Email Address Direct Line Organization Information Provide background information on your agency to include services currently being provided. Provide target population and demographic information on your current clientele to include percentage located within the City of Apache Junction. Provide an example of a previous project success similar to what is being proposed and/or one that was successful with Health and Human Services funding support. Include how it was determined to be successful. Provide a detailed description of current partnerships within the community include the name of the project/activity and how your agency partnered to make it successful. Does your agency have adequate capacity to complete the project being requested? Is the execution of this project dependent upon new staff funded through this program? Are your board members listed on your website? Does your website include your mission and vision statements? Do you have a strategic plan? Are you listed on the www.211Arizona.org website? Have you participated in a Project Connect event in the past? Have you participated in a Health and Wellness Expo in the past? Have you participated in the Apache Junction Community Resource Center in the past? Provide your 501 c3 Identification number and renewal date.* Do you have current By Laws signed by the Board of Directors?* Do you have current Articles of Incorporation signed by the Board of Directors?* Are you filed with the Arizona Secretary of State or Arizona Corporation Commission?* *These items shall be submitted every five years to be held on file at the city. Should any document change or be updated, a new copy shall be submitted to the city within 10 working days. Problem Statement What is the nature and extent of the problem to which you are trying to address? To whom is this happening? Why is this happening? What are the reasons or causes for the problem? How do you know this is a problem? Provide statistics that support your claim. If available, please use statistics collected from your agency data and/or local documentation. What will happen if the problem is not addressed? What are the gaps between what exists and the solution? Is there local documentation which identifies this as a problem? Has the city or the commission identified this as a problem? Project Proposal What is the proposed project to address the problem identified above? Please address the who, what, when, where, why, and how. Is this a best practice or has it been proven successful in other places? Is this a new or continuing project? Why is this a need to be addressed? Who will you serve with this project? How and will you sustain this project after the agreement has ended? Are there any community partners on this project? If so, please list. Please complete the chart below to answer the following questions for each component of your project Approach: What are you going to do? Inputs/Resources: What resources do you have to complete the project? Activities: What specific actions will take place? Outputs: What is the direct product of the activities? Outcomes: What is the benefit or change as a result of the project? Goals: What is the overall goal of the project? Project Component Approach Input Activities Outputs Outcomes Goals Financial Information What is your Tax ID number? What is your Arizona Tax Privilege License number? Does your agency have internal financial controls in place to track, report, and account for all funds which promotes transparency? Is a certified public accountant responsible for your daily financials? Is a certified public accountant responsible for creating your monthly financial statements? Please provide most recent report. Is a certified public accountant responsible for your filing your taxes? When was your last 990 reported? Where can it be found? Have you had an audit completed and when?* Do you have an annual agency budget? Please provide. Who is responsible for creating your annual budget? *These items may be submitted every five years to be held on file at the city. Should any document change or be updated, a new copy shall be submitted to the city within 10 working days. Provide a list of your annual fundraisers and average amount raised. Provide a list of your funding sources and the average amount received, including membership dues and private contributions. Project Budget Please provide a detailed budget by quarter for each itemized expense. Quarter 1 Quarter 2 Quarter 3 Quarter 4 Total 1 $ 2 $ 3 $ 4 $ 5 $ 6 $ 7 $ 8 $ 9 $ 10 $ Total $ $ $ $ $ What percentage of the project budget is being requested? What percentage of your budget is the requested funding? Narrative Please provide a detailed budget narrative for each itemized expense. Include an account for any cash match committed by your agency to the project. 1 2 3 4 5 6 7 8 9 10 Project Evaluation How will you determine your project was successful in reaching your goals and what methods will you use? Project a minimum of two SMART Objectives by completing the chart below. Direction of What is Target Degree of change changing Population change Timeframe Measure 1 2 3 4 Scoring Rubric Eligibility Questions Y/N Application was submitted by the required due date. Application was complete and provided adequate detail. F71 Applicant meets eligibility requirements. Serves AJ residents Has a presence in the community Is a 501 c(3) non-profit Provides a health and human services need Proposal Review 1 to 5 Organization Review - 25 points total Provided information on residents served Demonstration of successful projects Demonstration of agency partnerships Demonstration of agency capacity Provided required documentation Problem Statement Review - 15 points total Adequately identified the problem Adequately identified the gaps Identified a documented problem Proposal Review - 20 points total Provided detailed project information Demonstration of need Demonstration of community partners Provided a detailed project scope Financial Review- 15 points total Provided required documentation Demonstrated a financial need Provided detailed and eligible budget Evaluation Review - 10 points total Comprehensive evaluation plan Provided a minimum of two SMART objectives 85 points total Key: 1 = Did not address adequately 2 =Addressed somewhat 3 =Addressed 4 =Adequately addressed 5 = Exceeded expectations ►P�"E�c�, City of Apache Junction, Arizona 300 E Superstition Boulevard o Agenda Item Cover Sheet Apache Junction,AZ U =i 85119 Piz File ID: 20-250 Sponsor: Larry Kirch Agenda Date: 5/28/2020 Index: In Control: Health and Human Services Commiss Hold a regular meeting at 6:00 pm on Thursday, June 25, 2020 in the city council chambers located at 300 E. Superstition Boulevard. City of Apache Junction,Arizona Page 1 Printed on 8/25/2026