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HomeMy WebLinkAbout2020 12.17 HHSC Agenda City of Apache Junction, Arizona Meeting location: City Council Chambers 1v 'Zf 300 E.Superstition Blvd. Agenda Apache Junction,AZ \RiZONr 85119 Health and Human Services apachejunctionaz.gov Commission P:(480)982-8002 Thursday, December 17,2020 6:00 PM City Council Chambers A. Call to Order B. Pledge of Allegiance C. Roll Call D. Approval of Agenda 1. 20-631 Consideration of approval of agenda. Sponsors: Jennifer Pena E. Approval of Minutes 2. 20-632 Consideration of approval of regular meeting minutes of November 19, 2020. Sponsors: Jennifer Pena Attachments: Minutes F. Public Hearings The following items are public hearings where members of the public are given the opportunity to speak. Once recognized by the Chairman,please come to the podium microphone and give your name and address. There is a five-minute time limit per speaker. G. Old Business 3. 20-627 Election of Chair and Vice Chair. Sponsors: Jennifer Pena Attachments: instructions for election of chair&vice chair City of Apache Junction,Arizona Page 1 Printed on 8/25/2026 Health and Human Services Agenda December 17,2020 Commission 4. 20-628 Discussion and possible direction to staff regarding possible amendments to the Apache Junction City Code Volume 1, Chapter 2, Mayor, Council and Appointed Boards and Commissions, Article 2-14: Financial Assistance, as it relates to the requirements set forth by Ordinance 659. Sponsors: Jennifer Pena Attachments: Article 2-11 Article 2-14 Requests for Financial Assistance Ordinance No. 659-HHSC filing requirements Audit goals Review vs audit 5. 20-629 Presentation, discussion and possible update on selection of a scheduled Health & Human Services Commission meeting day and time. Sponsors: Jennifer Pena Attachments: Meeting Schedule H. New Business The Commission shall consider any business not yet considered.Arizona Open Meeting Law prohibits public comments at this time. 6. 20-662 Presentation, discussion and possible consideration of proposed changes to the FY 2020-2021 agreement. Sponsors: Jennifer Pena Attachments: Agreement-proposed changes Funding Comparison Table I. Information and Reports The chair at this time may announce information regarding activities involving Health and Human Services matters, such as, but not limited to attendance of commission members at community meetings or events, seminars or conferences, or upcoming events or conferences. J. Staff Liaison's Report The City Clerk, members of City staff or those individuals designated by the Manager, may present information pertinent to items under consideration or information related to the operation of the City. K. Selection of Meeting Dates, Times, Location and Purpose 7. 20-630 Schedule next commission meeting in the city council chambers located at 300 E. Superstition Boulevard. Sponsors: Jennifer Pena City of Apache Junction,Arizona Page 2 Printed on 8/25/2026 Health and Human Services Agenda December 17,2020 Commission L. Adjournment Copies of this agenda and additional information regarding any of the items listed above may be reviewed from 7:00 a.m. to 6:00 p.m., Monday through Thursday, except holidays, at the City Clerk's Office located at 300 East Superstition Boulevard in Apache Junction,Arizona, 85119, telephone number is(480) 982-8002. The City of Apache Junction invites and welcomes people of all abilities to use our programs, sites and facilities. Specific requests may be made by contacting the Human Resources Office at(480)474-2617 or TDD(480) 983-0095. City of Apache Junction,Arizona Page 3 Printed on 8/25/2026 ►P�"E�c�, City of Apache Junction, Arizona 300 E Superstition Boulevard 01 Agenda Item Cover Sheet Apache Junction,AZ _ 85119 Agenda Item No. 1. PizoNr File ID: 20-631 Sponsor: Jennifer Pena Agenda Date: 12/17/2020 Index: In Control: Health and Human Services Commiss Consideration of approval of agenda. City of Apache Junction,Arizona Page 1 Printed on 8/25/2026 ►P�"E�c�, City of Apache Junction, Arizona 300 E Superstition Boulevard 01 Agenda Item Cover Sheet Apache Junction,AZ _ 85119 Agenda Item No.2. PizoNr File ID: 20-632 Sponsor: Jennifer Pena Agenda Date: 12/17/2020 Index: In Control: Health and Human Services Commiss Consideration of approval of regular meeting minutes of November 19, 2020. City of Apache Junction,Arizona Page 1 Printed on 8/25/2026 City of Apache Junction, Arizona Meeting location: 01 City Council Chambers `= 300 E Superstition Blvd. ;- Meeting Minutes Apache Junction,AZ +Q120N* Health and Human Services 85119 Commission www.ajcity.net P: (480)982-8002 Thursday, November 19,2020 6:00 PM City Council Chambers A. Call to Order Chair Erickson called the meeting to order at 6:05pm. B. Pledge of Allegiance Chair Erickson led the meeting attendees in the Pledge of Allegiance. C. Roll Call Present 4- Commissioner Mitchell Commissioner Borey Commissioner Kinner Chairperson Erickson Excused 1 - Commissioner Gerstner Staff in Attendance: Jennifer Pena, City Clerk Jill Bright, Deputy City Clerk Joel Stern, City Attorney D. Approval of Agenda 1. 20-526 Consideration of approval of agenda. Commissioner Borey moved,seconded by Commissioner Mitchell that the agenda be approved as presented. Yes: 4- Commissioner Mitchell, Commissioner Borey, Commissioner Kinner and Chairperson Erickson No: 0 Excused: 1 - Commissioner Gerstner E. Approval of Minutes 2. 20-527 Consideration of approval of regular meeting minutes of July 23, 2020. Commissioner Borey moved,seconded by Commissioner Kinner that the regular meeting minutes of July 23,2020 be approved. Yes: 4- Commissioner Mitchell, Commissioner Borey, Commissioner Kinner and Chairperson Erickson City of Apache Junction,Arizona Pagel Health and Human Services Meeting Minutes November 19,2020 Commission No: 0 Excused: 1 - Commissioner Gerstner F. Public Hearings G. Old Business H. New Business 3. 20-626 Election of Chair and Vice Chair. Commissioner Erickson moved,seconded by Commissioner Borey that this item be continued to the next scheduled commission meeting when all commissioners will be present. Yes: 4- Commissioner Mitchell, Commissioner Borey, Commissioner Kinner and Chairperson Erickson No: 0 Excused: 1 - Commissioner Gerstner City Clerk Jennifer Pena explained that the commission can continue this item if they would like to wait until all commissioners are present. 4. 20-529 Presentation and discussion on code of conduct, conflicts of interest, open meeting law, public record law and parliamentary procedures by City Attorney Joel Stern. City Attorney Joel Stern presented on code of conduct, conflicts of interest, open meeting law, public record law and parliamentary procedures in which all commission members should follow. 5. 20-625 Discussion and possible direction to staff regarding possible amendments to the Apache Junction City Code Volume 1, Chapter 2, Mayor, Council and Appointed Boards and Commissions, Article 2-14: Financial Assistance, as it relates to the requirements set forth by Ordinance 659. Commissioner Borey moved,seconded by Commissioner Kinner to direct staff to continue this item to the next scheduled commission meeting when all commissioners will be present. Yes: 4- Commissioner Mitchell, Commissioner Borey, Commissioner Kinner and Chairperson Erickson No: 0 Excused: 1 - Commissioner Gerstner City Clerk Jennifer Pena explained that the previous commission and non profits had an issue with what is considered an audited report and the previous commission asked that the city code be reviewed and a recommendation be made to city council on how to proceed with the word audit. Ms. Pena presented the definition of an audit and that it is currently required by Ordinance 659. She explained that a CPA audit can be very expensive and not financially feasible for many of the local small non profits. Ms. Pena explained that the commission can take the information given and research it more and come back to a future commission meeting with a recommendation or make a recommendation now. City of Apache Junction,Arizona Page 2 Health and Human Services Meeting Minutes November 19,2020 Commission The commission discussed how different sized non profits perform audits and the timeline of presenting an amendment to council. 6. 20-534 Discussion and possible update on selection of a scheduled Health & Human Services Commission meeting day and time. Commissioner Erickson moved,seconded by Commissioner Borey to continue this item to the next scheduled commission meeting when all commissioners will be present. Yes: 4- Commissioner Mitchell, Commissioner Borey, Commissioner Kinner and Chairperson Erickson No: 0 Excused: 1 - Commissioner Gerstner City Clerk Jennifer Pena explained that with a new commission it is customary to reset the meeting day and time. I. Information and Reports Chairperson Erickson reported that COVID is rising and reminded the community to follow CDC guidelines. J. Staff Liaison's Report City Clerk Jennifer Pena reported that staff will be sending out information to the commission relating to non profit information before the next commission meeting. K. Selection of Meeting Dates, Times, Location and Purpose 7. 20-528 Schedule next commission meeting in the city council chambers located at 300 E. Superstition Boulevard. Commissioner Erickson moved,seconded by Commissioner Mitchell that the commission hold the next regular meeting on December 17,2020 at 6:OOpm in the city council chambers located at 300 E.Superstition Boulevard. Yes: 4- Commissioner Mitchell, Commissioner Borey, Commissioner Kinner and Chairperson Erickson No: 0 Excused: 1 - Commissioner Gerstner L. Adjournment Chair Erickson adjourned the meeting at 7:14pm. Mary Erickson Chairperson City of Apache Junction,Arizona Page 3 ►P�"E�c�, City of Apache Junction, Arizona 300 E Superstition Boulevard 01 Agenda Item Cover Sheet Apache Junction,AZ _ 85119 Agenda Item No. 3. PizoNr File ID: 20-627 Sponsor: Jennifer Pena Agenda Date: 12/17/2020 Index: In Control: Health and Human Services Commiss Election of Chair and Vice Chair. City of Apache Junction,Arizona Page 1 Printed on 8/25/2026 Motion for the election of chair and vice chair Election of chairperson and vice chairperson. Selection of chairperson 1. Chairperson calls for a motion to open nominations. 2. Commission member: I move that we open the nominations for the chairperson. 3. Chairperson calls for a second. 4. Different commission member: I second the motion or say second. 5. Chairperson calls for a roll call. 6. Staff member does roll call vote and announces outcome of vote. 7. Chairperson calls for nominations for chairperson. 8. Commission member: I nominate for chairperson. 9. Chairperson calls for nomination and allows response. 10. Chairperson calls for nomination and allows response. 11. Chairperson calls for nomination and allows response. 12. Chairperson asks for motion to close nominations. 13. Commission member: I move thatthe nominations for chairperson be closed. 14. Chairperson calls for a second. 15. Different commission member: I second the motion or say second. 16. Chairperson calls for roll call vote on the motion to close nominations. 17. Staff member does roll call vote and announces outcome of vote. 1 18. Chairperson calls for motion to approve first person nominated for chairperson. If majority prevails, no more names are voted on. If no majority, repeat roll call with second person nominated and continue until chairperson is selected. 19. Commission member: I move that be approved for chairperson. 20. Chairperson calls for a second. 21. Different commission member: I second the motion or say second. 22. Chairperson calls for roll call vote. 23. Staff member does roll call vote and announces outcome of vote. 24. Chairperson gives gavel to newly elected chairperson. Selection of vice chairperson 1. Chairperson calls for a motion to open nominations for vice chairperson. 2. Commission member: I move thatwe open the nominations forthe vice chairperson. 3. Chairperson calls for a second. 4. Different commission member: I second the motion or say second. 5. Chairperson calls for a roll call vote. 6. Staff member does roll call vote and announces outcome of vote. 7. Chairperson calls for nominations. 8. Commission member: I nominate for vice chairperson. 9. Chairperson calls for nominations and allows response. 10. Chairperson calls for nominations and allows response. 11. Chairperson calls for nominations and allows response. 2 12. Chairperson asks for motion to close nominations. 13. Commission member: I move that the nominations for vice chair chairperson be closed. 14. Chairperson calls for a second. 15. Different commission member: I second the motion or say second. 16. Chairperson calls for a roll call vote. 17. Staff member does roll call vote and announces outcome of vote. 18. Chair calls for motion to approve first person nominated for vice chairperson. If majority prevails, no more names are voted on. If no majority, repeat roll call with second person nominated and continue until vice chairperson is selected. 19. Commission member: I move that be approved for vice chairperson. 20. Chairperson calls for a second. 21. Different commission member: I second the motion or say second. 22. Chairperson calls for roll call vote. 23. Staff member does roll call vote and announces outcome of vote. 3 ►P�"E�c�, City of Apache Junction, Arizona 300 E Superstition Boulevard 01 Agenda Item Cover Sheet Apache Junction,AZ _ 85119 Agenda Item No.4. PizoNr File ID: 20-628 Sponsor: Jennifer Pena Agenda Date: 12/17/2020 Index: In Control: Health and Human Services Commiss Discussion and possible direction to staff regarding possible amendments to the Apache Junction City Code Volume 1, Chapter 2, Mayor, Council and Appointed Boards and Commissions, Article 2-14: Financial Assistance, as it relates to the requirements set forth by Ordinance 659. City of Apache Junction,Arizona Page 1 Printed on 8/25/2026 ARTICLE 2-11: HEALTH AND HUMAN SERVICES COMMISSION Section 2-11-1 Creation 2-11-2 Membership and terms of office 2-11-3 Compensation and expenses 2-11-4 Officers 2-11-5 Duties 2-11-6 Meetings 2-11-7 Vacancies 2-11-8 Removal of members §2-11-1 CREATION. (A) The Health and Human Services Commission of the City of Apache Junction, Arizona, is hereby created. (B) Staff responsibilities shall be assigned through the City Manager's office. (Prior Code, §2-11-1) §2-11-2 MEMBERSHIP AND TERMS OF OFFICE. (A) The Health and Human Services Commission shall consist of 5 members who shall be appointed and approved by the Council. (B) (1) The appointments to this Commission shall be for terms of 3 years each, with the terms of members so staggered that the terms of no more than 3 members shall expire in any given year. (2) Upon expiration of the term of office, all new appointments shall be made by the Mayor and Council for full 3-year terms and all such terms shall expire on October 31, except that in the event of death or resignation of a member, the vacancy shall be filled by appointment of the Mayor and Council for the unexpired term. (C) At least 3 of the 5 members shall be residents of the city, with no more than 2 being non-residents from within the zone of influence. (D) No individual shall be appointed to the Commission if the individual has received funding from the city either as an individual, or if such person has served on the board of any agency or been the employee of any agency that has received funding from the city at any time during the preceding 12 months. (E) No former member of the Health and Human Services Commission shall make application to the city for funding as an individual or as the employee or representative of any agency within 12 months after they have ceased to be a member of the Commission. (Prior Code, §2-11-2) (Am. Ord. 1328, passed 10-27-2008) §2-11-3 COMPENSATION AND EXPENSES. The members of the Health and Human Services Commission shall receive no salaries or other remuneration for their services as members of the Commission and shall not be entitled to personal expenses incurred by them in the discharge of their official duties, except to the extent, purposes and amount such expense is first authorized and approved in advance by the Council. (Prior Code, §2-11-3) §2-11-4 OFFICERS. The Commission shall elect a Chairperson and Vice Chairperson from among its members to serve for a period of 1 year. The Vice Chairperson shall preside at Commission meetings in the absence of the Chairperson. (Prior Code, §2-11-4) §2-11-5 DUTIES. The Health and Human Services Commission is hereby charged with the following duties: (A) To conduct public hearings to determine the needs of city residents with regard to public health needs, provision of human services and care of the elderly, handicapped and developmentally disabled; (B) To enhance the development of the public health through public forums, seminars and work with other agencies; (C) To review requests submitted by health and human service providers (non-profit agencies)for city funding and to make recommendations to the Council regarding that funding; (D) To assist in the development of health care facilities; and (E) To make recommendations to the Council regarding elderly health care and emergency transportation programs. (Prior Code, §2-11-5) §2-11-6 MEETINGS. (A) The Commission shall establish a regular meeting date which shall be placed on file in the office of the City Clerk. (B) Special meetings may be called by the Chairperson. (C) A quorum shall consist of 3 members for the transaction of all business. (Prior Code, §2-11-6) §2-11-7 VACANCIES. Vacancies shall be filled in accordance with the provisions of Vol. I, §2-11-2 for the unexpired term of the member affected. (Prior Code, §2-11-7) §2-11-8 REMOVAL OF MEMBERS. (A) Members of the Commission serve at the pleasure of the Council and may be removed from office by the majority of the Council. (B) A member of the Commission shall not be absent from more than 3 consecutive meetings. (C) If such an absence occurs, the remaining members of the Commission shall vote to retain or recommend to the Council that the absentee member be relieved of his or her duties on the Commission. (Prior Code, §2-11-8) ARTICLE 2-14: REQUESTS FOR FINANCIAL ASSISTANCE Section 2-14-1 Requests for non-profit funding 2-14-2 Requests for financial assistance §2-14-1 REQUESTS FOR NON-PROFIT FUNDING. (A) Required documentation. Any non-profit agency submitting a request for an allocation or grant of city funds shall submit to the city specific documentation including, but not limited to, the following: A copy of the agency's most recent audit report; a certified copy of the agency's most recent financial statement; detailed expenditure statements in order to provide a detailed accounting of all funds previously received from the city; complete information on the source and amount of funding received from all other sources such as non-governmental agencies, membership fees and dues, and private contributions; client service information as it applies to residents of the city; proof of non-profit status as determined by the Internal Revenue Service; proof of corporate status to include copies of by-laws and articles of incorporation; the source and amount of funding received from other governmental agencies; the names and addresses of current board members; and any other documentation as may be deemed necessary by the city. (B) Reporting requirements. Any non-profit agency receiving an allocation or grant of city funds shall be required to submit to the city, on a quarterly basis, a detailed accounting of the expenditure of city funds for the previous quarter, a written report outlining the agency's performance and accomplishments within the scope of work outlined in their contractual agreement with the city, and any other documentation as may be deemed necessary by the city in order to determine the agency's compliance with the provisions of the contract. (C) Contract required,procedure for distribution of funds. (1) All city funds allocated or granted to any non-profit agency shall be by means of a written contract based upon services to be provided to or work to be performed on behalf of the city and its residents in compliance with the provisions of Arizona Revised Statutes regarding the use of public funds. (2) All city funds allocated or granted under the provisions of this section shall be released in equal quarterly installments or quarterly payments based upon a schedule of anticipated expenses which has been approved by the Mayor and Council. No subsequent quarterly allocation or grant shall be released until such time that the receiving agency has provided all of the required documentation for the previous quarter and has provided satisfactory evidence of compliance with the scope of work stipulated in their contract with the city. (D) Submittal of requests for funding. All funding requests submitted by non-profit agencies for the allocation or grant of city funds shall be submitted to the City Clerk's office during the month of January of each year. Requests so submitted shall not be subject to city funding unless approved by the Council and only following adoption of a final budget for the subsequent fiscal year. (Ord. 659, passed 11-3-1998) §2-14-2 REQUESTS FOR FINANCIAL ASSISTANCE. All requests for financial assistance shall comply with the following stipulations and conditions: (A) All requests shall be filed by or on behalf of a valid, non-profit organization as qualified by the Internal Revenue Service and as registered with the Arizona Secretary of State, Arizona Corporation Commission or other appropriate state office. The registration shall be current and documentation of such status and registration shall be provided at the time of the request. This article shall not apply to governmental or quasi-governmental jurisdictions; (B) All requests shall be submitted to the City Clerk during the month of January of each year in order to be eligible for consideration in conjunction with the subsequent fiscal year budget; (C) All requests received in accordance with division (B)above shall be referred to the appropriate city board or commission for purposes of review and recommendation to the Council; and (D) In those instances where a request is due to catastrophic circumstances or when the public health, safety and welfare is at risk, the requirements of this article may be waived by action of the Council. It is preferable, however, even in such instances, for the request to receive a review and recommendation from the appropriate city board or commission. (Prior Code, Art. 2-14) ORDINANCE NO. 659 AN ORDINANCE OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, REPEALING CITY ORDINANCE NO. 631 AND ADOPTING ORDINANCE NO. 659 IN LIEU THEREOF, ADOPTING AND ENACTING REPORTING REQUIREMENTS, REQUIRED DOCUMENTATION, AND PROCEDURES FOR NON-PROFIT AGENCIES RECEIVING CITY FUNDS; REPEALING CONFLICTING PROVISIONS; PROVIDING FOR SEVERABILITY; AND DECLARING AN EMERGENCY. BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, AS FOLLOWS: SECTION I IN GENERAL That Ordinance No. 631 be repealed and that Ordinance No. 659 be adopted in lieu thereof to read as follows: 1 . REQUIRED DOCUMENTATION: Any non-profit agency submitting a request for an allocation or grant of city funds shall submit to the city specific documenta- tion including, but not limited to, the following: A copy of the agency's most recent audit report; a certified copy of the agency' s most recent financial statement; detailed expenditure statements in order to provide a detailed accounting of all funds previously received from the City of Apache Junction; complete information on the source and amount of funding received from all other sources such an non-governmental agencies, membership fees and dues, and private contributions; client service information as it applies to residents of the City of Apache Junction; proof of non-profit status as determined by the Internal Revenue Service; proof of corporate status to include copies of by-laws and articles of incorporation; the source and amount of funding received from other governmental agencies; the names and addresses of current board members; and any other documentation as may be deemed necessary by the city. 2. REPORTING REQUIREMENTS: Any non-profit agency receiving an allocation or grant of city funds shall be required to submit to the city, on a quarterly basis, a detailed accounting of the expenditure of city funds for the previous quarter, a written report outlining the agency's performance and accomplishments within the scope of work outlined in their contractural agreement with the City of Apache Junction, and any other documentation as mey be deemed necessary by the city in order to determine the agency's com- pliance with the provisions of the contract. ORDINANCE NO. 659 PAGE ONE OF THREE 3. CONTRACT REQUIRED; PROCEDURE FOR DISTRIBUTION OF FUNDS A. All city funds allocated or granted to any non-profit agency shall be by means of a written contract based upon services to be provided to or work to be performed on behalf of the City of Apache Junction and its residents in compliance with the provisions of Arizona Revised Statutes regarding the use of public funds. B. All city funds allocated or granted under the provisions of this ordinance shall be released in equal quarterly install- ments or quarterly payments based upon a schedule of anticipated expenses which has been approved by the Mayor and City Council , No subsequent quarterly allocation or grant shall be released until such time that the receiving agency has provided all of the required documentation for the previous quarter and has provided satisfactory evidence of compliance with the scope of work stipulated in their contract with the city. 4. SUBMITTAL OF REQUESTS FOR FUNDING: All funding requests submitted by non-profit agencies for the allocation or grant of city funds shall be submitted to the City Clerk's office during the month of January of each year. Requests so submitted shall not be subject to city funding unless approved by the City Council and only following adoption of a final budget for the subsequent fiscal year. SECTION II REPEALING ANY CONFLICTING PROVISIONS All ordinances and parts of ordinances in conflict with the provisions of this ordinance or any part of the code adopted herein by reference are hereby repealed. SECTION III PROVIDING FOR SEVERABILITY If any section, subsection, sentence, clause, phrase or portion of this ordinance or any part of the code adopted herein by reference is, for any reason, held to be invalid or unconstitutional by any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions thereof. SECTION IV DECLARING AN EMERGENCY It being necessary for the preservation of the peace, health and safety of the City of Apache Junction, Arizona, that this ordinance become effec- tive immediately, an emergency is declared to exist and this ordinance shall be effective immediately upon its passage and adoption. ORDINANCE NO. 659 PAGE TWO OF THREE PASSED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, THIS 1ST DAY OF NOVEMBER , 1988. SIGNED AND ATTESTED TO THIS 3RD DAY OF NOVEMBER 1988. NORMAN S. HILL Mayor ATTEST: KATHLEEN CONNELLY City Clerk APPROVED AS TO FORM: c- N, 0 DAV, D ALEXAn7 City Attorney ORDINANCE NO. 659 PAGE THREE OF THREE A financial audit is an objective examination and evaluation of the financial statements of an organization to make sure that the financial records are a fair and accurate representation of the transactions they claim to represent. A financial auditor reviews a company's financial statements, documents, data and accounting entries. Financial auditors gather information from a company's financial reporting systems, account balances, cash flow statements, income statements, balance sheets, tax returns and internal control systems. The fundamental purpose of the audit is to provide independent assurance that management has, in its financial statements, presented a "true and fair" view of a company's financial performance and position. THE PURPOSE of the financial statement audit is to verify if the organization has followed Generally Accepted Accounting Principles (GAAP) standards while reporting the financial information. In the United States, Certified Public Accountants (CPA) are legally eligible to conduct the auditing and provide opinion on financial statements. The following are the six phases involved in the financial statement audit. What is the difference between audited and unaudited financial statements? Audited financial statements have been reviewed by an outside accountant who confirms the information is accurate. That gives lenders and investors confidence you're not fudging the facts to make your company look more profitable than it is. With unaudited accounts, they don't have that guarantee. Audit report contents Here is a list of things that should be included in the content of an audit report. • The name of the organization, department, process or function being audited • The address of the site audited (for external audits) • The date and duration of the audit • The reason for performing the audit • The standard that was used during the audit • The name of the key contact for the audit (the host) and their contact details • The names of the auditors • The people at the opening meeting • The people at the closing meeting • A statement of confidentially • The audit program or agenda • If there were any obstacles encountered • An overview of all areas seen during the audit, including what happens in these areas • Any non-conformities and observations that were raised • Any specific areas that were not looked at • A description of the meaning of any grading of any non-conformities (for example Major or Minor) • The conclusions as a result of performing the audit • Instructions of what you want the organization or department to do on receipt of the report. This is likely to be that they need to respond to any non-conformities raised and that you need to see evidence that effective corrective action has been taken. • A list of people who need to be sent the report Review vs audit — what you need to know By AccruMelb /January 31,2017 Some of our smaller clients can feel that an audit is a little excessive for their needs, but that they have no option but to have one. When we suggest having a review instead, we often get asked about the difference between an audit and a review. Here's a quick explanation. ValkThere is definitely value in doing a full audit, as it is not just about compliance. However for certain smaller entities, a review can reduce the cost and time involved in an audit and provide the appropriate level of assurance. So what is the difference? A review provides limited assurance rather than a reasonable amount of assurance, so in simple terms, a review reports on the plausibility of the financial statements. An audit is the examination of the financial reports for an entity in order to determine whether the information presented reflects the financial position of the entity at a given date. An audit aims to identify material misstatements in the financial statements and includes, but is not limited to, misstatements resulting from fraud where reasonable suspicion exists. An audit provides a reasonable level of assurance in the form of a positive statement such as presents fairly' or presents a true and fair view'. An audit does not give absolute assurance (as this would require testing every transaction which is impractical) but is the highest level of assurance provided by auditors. It involves detailed testing such as substantiating balances and evidence gathering. A review on the other hand provides only limited assurance. The opinion given would be in a form such as 'we have not become aware of any matter that the statements are not in accordance with the required framework. A review involves less detail than an audit and involves more enquiry of management/staff and analytical review work rather than substantiating balances. A review does not need to be carried out by a registered company auditor but their greater experience in this area typically means better value is delivered from the review. Assurance 1 ature of Exampleof Positives Negatives At= conclusion Audit Reasonable Detailed "the financial Higher level of - Can cost more assurance testing and statements assurance - Takes more time substantiating present true Higher level of - Requires a of balances and fair view". examination registered company auditor Review Limited Enquiries and " We have not Generally - Lower level of assurance analysis, less become aware cheaper than assurance detailed of any matter to an audit - Less likely to pick cause us Doesn't up financial to believe the require a reporting issues financial Registered - Lower level of statements coo company examination not present auditor a true and fair view". Who is required to have an audit or a review? Under the Charities and Not-for-profit Commission Act 2012 and the Corporations Act 2001, companies limited by guarantee with revenue between $250k and $1m can opt for a review rather than an audit. Those that have under $250k in revenue are not legally required to have a review or an audit. Associations Associations in Australia are bound by individual state laws so it is important to know which legislation an Association is reporting under. In Victoria under the Associations incorporation Reform Act 2012, associations follow the same tiers as that for the companies limited by guarantee, therefore if a Victorian association has under $1m in revenue they can opt for a review. In NSW, associations that have over $250k or more than $500k in current assets are required to have an audit completed. It should also be noted that many constitutions have clauses that determine if an audit is to be conducted so this should also be reviewed before opting for a review. Before deciding on a review, it is important to discuss what your organization wants to get out of the exercise. Is it pure compliance with legislation or are you looking for further oversight and assurance on the financial statements? By Hazel Masters, Accru Melbourne. ►P�"E�c�, City of Apache Junction, Arizona 300 E Superstition Boulevard 01 Agenda Item Cover Sheet Apache Junction,AZ _ 85119 Agenda Item No. 5. PizoNr File ID: 20-629 Sponsor: Jennifer Pena Agenda Date: 12/17/2020 Index: In Control: Health and Human Services Commiss Presentation, discussion and possible update on selection of a scheduled Health & Human Services Commission meeting day and time. City of Apache Junction,Arizona Page 1 Printed on 8/25/2026 DO NOT REMOVE THIS NOTICE NOTICE OF REGULAR MEETINGS OF THE CITY OFAPACHE JUNCTION CITY COUNCIL,AND ITS BOARDS AND COMMISSIONS PURSUANT TO ARIZONA REVISED STATUTES �38-431.02 NOTICE IS HEREBY GIVEN TO THE GENERAL PUBLIC THAT THE CITY OFAPACHE JUNCTION CITY COUNCIL AND ITS BOARDS AND COMMISSIONS WILL HOLD THEIR REGULAR MEETINGS AT THE FOLLOWING LOCATIONS, DAYS,AND TIMES: MEMBERS OFANY OFTHE PUBLIC BODIES LISTED BELOW WILL ATTEND EITHER IN PERSON OR BYTELEPHONE,VIDEO OR INTERNET CONFERENCING. FOR MORE INFORMATION, PLEASE CONTACT THE CITY CLERK DEPARTMENT AT (480) 982-8002, option 5. ORGANIZATION MEETING DAY MEETING LOCATION AGENDAS AVAILABLE AT TIME City Council Chambers City Clerk Department CITY COUNCIL WORK SESSION Day before Reg. Mtg. 7:00 p.m. 300 E. Superstition Blvd. 300 E. Superstition Blvd. A ache Junction, AZ 85119 CITY COUNCIL REGULAR MEETING 1st and 3rd Tuesdays 7:00 p.m. Apache Junction, AZ p www.ajcity.net City Council Chambers Development Services Dept. PLANNING &ZONING COMMISSION 2nd and 4th Tuesdays 7:00 p.m. 300 E. Superstition Blvd. 300 E. Superstition Blvd. Apache Junction, AZ 85119 Apache Junction, AZ www.ajcity.net City Council Chambers City Clerk's Office HEALTH & HUMAN SERVICES COMMISSION 4th Thursday 6:00 p.m. 300 E. Superstition Blvd. 300 E. Superstition Blvd. Apache Junction, AZ 85119 Apache Junction, AZ www.ajcity.net City Council Chambers Parks and Recreation Dept. PARKS AND RECREATION COMMISSION 1st Wednesday 6:00 p.m. 300 E. Superstition Blvd. 1035 N. Idaho Road Apache Junction, AZ 85119 Apache Junction, AZ www.ajcity.net City Council Chambers Public Library LIBRARY BOARD OF TRUSTEES 2nd Thursday 6:30 p.m. 300 E. Superstition Blvd. 1177 N. Idaho Rd. Apache Junction, AZ 85119 Apache Junction, AZ www.ajcity.net City Council Chambers Development Services Dept. 300 E. Superstition Blvd. 300 E. Superstition Blvd. PUBLIC ART COMMISSION 2nd Monday 5:30 p.m. p Apache Junction, AZ 85119 Apache Junction, AZ www.ajcity.net MEETING DATES MAYBE ADJUSTED AND CANCELLED DUE TO CONFLICTS WITH LEGALHOLIDAYS. THIS NOTICE IS EFFECTIVE JANUARY 1,2021 THROUGH DECEMBER 31, 2021. ►P�"E�c�, City of Apache Junction, Arizona 300 E Superstition Boulevard 01 Agenda Item Cover Sheet Apache Junction,AZ _ 85119 Agenda Item No.6. PizoNr File ID: 20-662 Sponsor: Jennifer Pena Agenda Date: 12/17/2020 Index: In Control: Health and Human Services Commiss Presentation, discussion and possible consideration of proposed changes to the FY 2020-2021 agreement. City of Apache Junction,Arizona Page 1 Printed on 8/25/2026 AGREEMENT BETWEEN CITY OF APACHE JUNCTION AND FOR HEALTH AND HUMAN SERVICES FOR FISCAL YEAR 2020-2021 THIS AGREEMENT is made and entered into this day of , by and between the CITY OF APACHE JUNCTION, ARIZONA, an Arizona municipal corporation ("City"), and , a health and human services provider ("Services Provider"), under the City's human services program, collectively referred to as the "Parties" or individually as a "Party". RECITALS A. Pursuant to Apache Junction City Code, ("A.J.C.C.") Volume I, Chapter 2: Mayor, Council, and Appointed Boards and Commission, Article 2-11: Health and Human Services Commission, and Article 2-14: Requests for Financial Assistance, the City may provide financial assistance to non-profit agencies which provide city residents, elderly, handicapped, developmentally disabled care and other public health needs. B. The Health and Human Services Commission ("the Commission") has reviewed requests for city funding as submitted by health and human services providers for fiscal year 2020-2021. C. The Commission has submitted its recommendations to the city council. D. On , the city council passed and adopted the 2020-2021 fiscal year budget, which included funding for health and human services for specific health and human services providers. E. Pursuant to A.J.C.C., Vol. I, Chapter 2: Mayor, Council and Appointed Boards and Commissions, Article 2-14: Requests for Financial Assistance, § 2-14-1, Requests for Non-Profit Funding, subsection (C)(1), all city funds allocated or granted to any non-profit agency shall be by means of a written contract based on services and/or a program (the "Program")for the City to be in compliance with the provisions of state law relating to the use of public funds. F. Pursuant to A.J.C.C., Vol. I, Chapter 2: Mayor, Council and Appointed Boards and Commissions, Article 2-14: Requests for Financial Assistance, subsection 2-14-1, Requests for Non-Profit Funding, subsection (C)(2), all city funds allocated by the council shall only be released to the Services Provider in equal quarterly installments or quarterly payments based on a schedule of anticipated expenses, and no subsequent quarterly allocation shall be released to the Services Provider until such time the receiving agency has provided all required documentation for the previous quarter along with satisfactory evidence of compliance with the scope of("SOW") pursuant to this agreement. G. Pursuant to A.J.C.C., Vol. I, Chapter 2: Mayor, Council and Appointed Boards and Commissions, Article 2-14: Requests for Financial Assistance, § 2-14-1, Requests for Non-Profit Funding, subsection (B), the Services Provider must submit on a quarterly basis a detailed accounting of the performance and accomplishments within the SOW. AGREEMENT NOW, THEREFORE, in consideration of payment of public funds in exchange for health and human services to qualified recipients, both Parties agree to the terms and conditions set forth below as well as the Recitals set forth above: 1. SERVICES PROVIDER'S DUTIES: Services Provider agrees to perform the following WS in connection with the Program: A. Provide to city residents INSERT DETAILED SCOPE OF WORK. B. Provide such programs and activities to oneresidents of the City and- only as doGurnented by Servires Provider. C. Require ,. rn nt ation of City res*denry On the form of a valid State of A-1T acvn-;i d-1riv P—r's tren ialirl Cta to�Tzon-a n ppe ra to Gurrent> utility bill, address;an Gurrent rent reGeipt showing an in_n111 add ress; State n-f A T7-n-n-R valid voter f must be approved an ad-V-AnGe by the ApaGhe jURG C Clerk (hereafter the "City t ff ). Type of dOGurnentation aGGepted shall he ini.l--ded on all quarterly reports filed %eiith the City Clerk as inrJip�ted D. Comply with all provisions of A.J.C.C., Vol. I, Chapter 2: Mayor, Council and Appointed Boards and Commissions, Article 2-14: Requests for Financial Assistance, attached hereto as Exhibit A, and all other applicable city ordinances; submit contract proposal for fiscal year 2020- 2021 to City on or before January 30, 2020. E. Cile AAiith Gity all dosurnentation for the previous ire-arter no later than ten (10) City working days following the end of the quarter. City OffiGes are open Monday through ThUFSday 7,00 a.m. to 6:00 p.m. City OffiGes are Glosed Fridays, weekends and legal holidays. City funded serviGes to individ .�Is sh-Rll he identified with nomplete nit y strop+ residenti.�l addresses %eiith the City street naming map as GUrrently adopted or as may be amended or through City geographir. information systern u a at https://gis.aicity.net/portal/home/. POSt OffiGe box addresses nor business addresses shall not meet the reporting ee u. enfs of this seGtion. File with City all documentation for the previous quarter no later than ten (10) City working days (by the 15th day) following the end of the quarter. City offices are open Monday through Thursday 7:00 a.m. to 6:00 p.m. City offices are closed Fridays, weekends and legal holidays. Quarter 1: July 1 - September 30 Quarter 2: October 1 - December 31 Quarter 3: January 1 - March 31 Quarter 4: April 1 -June 30 F. , utility- maintain a separate list of City residents assisted by the Program to address;name and residential l GOMplianG assign one primary and One SeGondary person who shall monitor)ports and verify City residenry. SUGh per-sons shall Clerk;b ..)le for submitting aGGurate reports to the City provide the City Clerk, writing,ritinnf with the names, street email and addresses, telephone numbers of the primary and SeGondary GontaGt persons .MMedi-ately upon the signing of this agrc��Ten+ Drevirle City Clerk with written n0tiftation of any Ghanges in the primary or SeGondary person(s), I.A.ffth*n fivp_ (5) City working days following s Ghange. Submit to City typed or computer generated quality reports; designate one primary and one secondary person as coordinators for the record keeping and disbursement of funds; assign one primary and one secondary person who shall monitor compliance and review reports. Such persons shall be responsible for submitting accurate reports to the Commission staff liaison and provide the names, email, and telephone numbers of the primary and secondary contact persons immediately upon the signing of this agreement. Changes to the primary or secondary person(s) shall be reported in writing to the Commission staff liaison within five (5) City working days following such change. G. All reports shall be delivered p sent Glass rson o� via first r� mail. fax, email or-vN-Fer-eltV� nie means sha lull note a be Gity Clerk will presc;r4be the format in whiGh suGh reports shall be prepared and submitted Any reports net prepared in with this All reports shall be sent by an approved electronic method either email or another form as identified by the commission, no other means shall be accepted. The Commission staff liaison will prescribe the format in which such reports shall be prepared and submitted. Any reports not prepared in accordance with this section shall be deemed rejected and shall constitute a breach of contract. The following items shall be reported on in each quarterly report: 1. INSERT 2. INSERT 3. INSERT H. Any funds renewed from Gity not disbursed by Servioes Provider shall be reimbursed to City. Any funds disbursed by ServiGes Provider in violation o .. Vol. , Chapter '^ r� - Commissions, ArtFG•le 2-14: Request for Financial Assista n�T�s agreement s7hTe 11 he rei�L bursedrto Git�- Funds are distributed on a reimbursable quarterly basis after the submittal of a quarterly report which outlines expenditures and activities completed as stipulated in the SOW and as confirmed by the City. Any funds disbursed by Services Provider in violation of A.J.C.C. Vol. I, Chapter 2: Mayor, Council and Appointed Boards and Commissions, Article 2-14: Requests for Financial Assistance or this agreement shall be reimbursed to City. I. File the quarterly report and required documentation by the deadline set forth in § C above or risk disqualification for health and human services funding for fiscal year 2020-2021. Failure to file the quarterly report and required documentation by the deadlines set forth in § C above shall result in the immediate termination of this agreement. i. Maintain a listing with the community information and referral serviGe that supports Rin.;l County and the Apache _ unntion area during the term of t-h*&- ag ., and provide proof of suGh listing with every quarterly Mal. Maintain a listing with the community information and referral service that supports Pinal County and the Apache Junction area during the Term of this agreement. Service Provider shall also be represented at the Apache Junction Community Resource Center once monthly, during Project Connect events, and the annual Health and Wellness Expo. Service Provider's failure to meet the requirements of A.J.C.C. Vol. I, Chapter 2: Mayor, Council and Appointed Boards and Commissions, Article 2-14: Requests for Financial Assistance or the terms of this agreement shall result in automatic termination of this Agreement. Any Services Provider staff responsible for the preparation of the required reports or requests for reimbursement shall be familiar with the terms and requirements of this agreement in order to avoid processing errors. 2. COMPENSATION: In accordance with the terms and conditions of this Agreement, City shall compensate Services Provider for its services as follows: A. A total of$ for fiscal year 2020-2021 for SOW performance. B. Compensation shall be in equal quarterly payments of$ . No quarterly payment shall be released until Services Provider has provided all of the required documentation for the previous quarter and has provided satisfactory evidence of compliance with the terms and conditions of this agreement. The deadline for receipt of such documentation is set forth in § 1 (C) above, and failure to comply with this deadline shall result in forfeiture of claim to the funds and will result in automatic termination of the Agreement. C. In accordance with the recommendations of the Commission and its subsequent acceptance by the Apache Junction city council, should any of the agencies receiving fiscal year 2019-2020 human services funding be unable to meet the requirements of A.J.C.C. Vol. I, Chapter 2: Mayor, Council and Appointed Boards and Commissions, Article 2-14: Requests for Financial Assistance or the terms of their respective agreement, any unused funds shall be retained in City's general fund. D. In accordance with the recommendations of the Commission, representatives of the Services Provider identified in § 1 (C) above shall attend a mandatory training meeting at a time, date and location to be scheduled by the staff liaison to the commission in order to review terms and reporting requirements of this agreement. The Services Provider representatives shall be those individuals who are responsible for compiling the information and filing the required quarterly reports. Failure of attendance by these critical representatives shall result in automatic termination of this Agreement. 3. TERM: This Agreement shall be effective beginning July 1, 2020 through June 30, 2021. 4. SERVICES PROVIDER BILLING: Services Provider shall bill City in the manner specified in § 2 above. 5. CITY'S STANDARD OF PERFORMANCE: City shall furnish the Services Provider with all data, information and other supporting services as may be required. 6. SERVICES PROVIDER'S STANDARD OF PERFORMANCE : While performing the services, Services Provider shall exercise the reasonable professional care and skill customarily exercised by reputable members of Services Provider's profession practicing in the Phoenix Metropolitan Area, and shall use reasonable diligence and best judgment while exercising its professional skill and expertise. Services Provider shall be responsible for all errors and omissions Services Provider commits in the performance of this Agreement. 7. NOTICES: All notices to the other party required under this Agreement shall be in writing and sent by first class certified mail, postage prepaid, return receipt requested, addressed to the following personnel: If to City: Jennifer Pena, City Clerk City of Apache Junction 300 E. Superstition Boulevard Apache Junction, AZ 85119 If to Services Provider: Apache Junction, AZ 85120 8. TERMINATION: This Agreement maybe terminated by either Party for any reason upon fifteen (15) calendar days written notice. In the event this Agreement is terminated for any reason prior to the completion of the full period of performance as stated herein, City shall be liable to Services Provider for those verifiable costs incurred by Services Provider which are in accordance with the original proposal, only up to the date of such termination and not thereafter. 9. SUBCONTRACTORS: Services Provider shall not be compensated for proportional work performed. Service Providers shall perform all services set forth in the SOW as in § 1 above and shall not use subcontractors. 10. RECORDS: Records of Services Provider's labor, payroll, and other costs pertaining to this Agreement shall be kept on a generally recognized accounting basis and made available to City for inspection on request. Services Provider shall maintain records for a period of at least two (2) years after termination of this Agreement, and shall make such records available during that retention period for examination or audit by City personnel during regular business hours. 11. RIGHT OF CITY TO CONTRACT WITH OTHERS: Nothing in this Agreement shall imply City is obligated to obtain the services described herein with only this particular Services Provider. 12. INDEMNIFICATION: To the fullest extent permitted by law, Services Provider shall defend, indemnify, and hold harmless City, its elected and appointed officers, officials, agents, and employees from and against any and all liability, including but not limited to, demands, claims, actions, fees, costs and expenses, including attorney and expert witness fees, arising from or connected or alleged to have arisen from or connected with, relating to, arising out of, or alleged to have resulted from the acts, errors, mistakes, omissions, work or services of Services Provider, its agents, and employees. Services Provider's duty to defend, hold harmless and indemnify City, its special districts, elected and appointed officers, officials, agents, and employees shall arise in connection with any tortious claim, damage, loss or expense that is attributable to bodily injury, sickness, disease, death, or injury to, impairment, or destruction of property including loss of use resulting therefrom, caused by a Services Provider's acts, errors, mistakes, omissions, work program or services in the performance of this Agreement including any employee of Services Provider. 13. WAIVER OF TERMS AND CONDITIONS: The failure of City to insist in any one or more instances on performance of any of the terms or conditions of this Agreement or to exercise any right or privilege contained herein shall not be considered as thereafter waiving such terms, conditions, rights or privileges, and they shall remain in full force and effect. 14. INDEPENDENT CONTRACTOR: Services Provider shall at all times during Services Provider's performance of the services retain Services Provider's status as independent contractor. Services Provider's employees shall under no circumstances be considered or held to be employees or agents of City, and City shall have no obligation to pay or withhold state or federal taxes or provide workers' compensation or unemployment insurance for or on behalf of them or Services Provider. 15. APPLICABLE LAW AND VENUE: The terms and conditions of this Agreement shall be governed by and interpreted in accordance with the laws of the State of Arizona. Any action at law or in equity brought by either Party for the purpose of enforcing a right or rights provided for in this Agreement, shall be tried in a court of competent jurisdiction in Pinal County, State of Arizona. The Parties hereby waive all provisions of law providing for a change of venue in such proceeding to any other county. In the event either Party shall bring suit to enforce any term of this Agreement or to recover any damages for and on account of the breach of any term or condition in this Agreement, it is mutually agreed that the prevailing party in such action shall recover all costs including: all litigation and appeal expenses, collection expenses, reasonable attorney fees, necessary witness fees and court costs. 16. OWNERSHIP OF RECORDS AND REPORTS: All of the files, reports, documents, information and data prepared or assembled by Services Provider under this Agreement shall be and remain the property of City and shall be forwarded to City at any time City requires such papers, but is subject to two (2) year retention schedule set forth in section 10 above. 17. CITY LICENSE REQUIRED: Services Provider represents and warrants that any license necessary to perform the work under this Agreement is current and valid. Services Provider understands that the activity described herein constitutes "doing business in the City of Apache Junction" and Services Provider agrees to obtain a non-profit license pursuant to Chapter 8 of the Apache Junction City Code, Vol. I, and keep such license current during the Term of this Agreement. Services Provider also acknowledges that the tax provisions of the City of Apache Junction Tax Code may apply and, if so, shall obtain a tax privilege license through the Arizona Department of Revenue. 18. ASSIGNMENT & DELEGATION: This Agreement has been entered into based upon the reputation, expertise and qualifications of Services Provider. Neither Party to this Agreement shall assign its rights or interest in the Agreement, either in whole or in part nor any monies due to or become due to it. In addition, all duties set forth herein are non-delegable. 19. ENTIRE AGREEMENT: This Agreement and any attachments represent the entire agreement between City and Services Provider and supersede all prior negotiations, representations or agreements, either express or implied, written or oral. It is mutually understood and agreed that no alteration or variation of the terms and conditions of this Agreement shall be valid unless made in writing and signed by the parties hereto. Written and signed amendments shall automatically become part of the supporting documents, and shall supersede any inconsistent provision therein; provided, however, that any apparent inconsistency shall be resolved, if possible, by construing the provisions as mutually complementary and supplementary. 20. SEVERABILITY: City and Services Provider each believe that the execution, delivery and performance of this Agreement are in compliance with all applicable laws. However, in the unlikely event that any provision of this Agreement is declared void or unenforceable (or is construed as requiring City to do any act in violation of any applicable laws, including any constitutional provision, law, regulation, or city code), such provision shall be deemed severed from this Agreement and this Agreement shall otherwise remain in full force and effect; provided that this Agreement shall retroactively be deemed reformed to the extent reasonably possible in such a manner so that the reformed agreement(and any related agreements effective as of the same date) provide essentially the same rights and benefits (economic and otherwise) to the Parties as if such severance and reformation were not required. Unless prohibited by applicable laws, the Parties further shall perform all acts and execute, acknowledge and/or deliver all amendments, instruments and consents necessary to accomplish and to give effect to the purposes of this Agreement, as reformed. 21. CONFLICTS OF INTEREST: This Agreement is subject to, and may be terminated by City in accordance with, the provisions of A.R.S. § 38-511. 22. POLITICAL ACTIVITIES: As a community service-based organization, Services Provider is a non-political organization. Its employees are prohibited from engaging in any partisan political activity with respect to candidates for political office beyond the private expression of personal opinion, registering as a member of a political party, signing nomination petitions and voting in any special, primary or general election. No board member, officer or employee of Services Provider shall solicit any contribution in cash or services from any Services Provider employee to support any candidate for public office. No board member or officer shall use the name of Services Provider, or use their affiliation with Services Provider, to engage in any partisan political activity or form of lobbying, of any kind or to solicit any contribution in cash or services to support any candidate for public office. If a board member or officer should engage in said political candidate activities, they shall make it clear that they are doing so in their personal and private capacity, and are not associated with Services Provider in any way, while engaging in said activity. The functions and activities of Services Provider are non-political with respect to candidates for political office. Therefore, all board members, officers and employees will refrain from engaging in any partisan political activity or any form of lobbying, of whatsoever type or nature, while attending or participating in Services Provider function or event. This includes the circulation or signing of nomination petitions or soliciting any contributions in cash or services from anyone to support any candidate for public office. The above-prohibition on lobbying includes communicating with commission members and councilmembers for the purpose of gaining an advantage in receiving health and human services funding. 23. COMPLIANCE WITH FEDERAL AND STATE LAWS: Services Provider understands and acknowledges the applicability of the American with Disabilities Act, the Immigration Reform and Control Act of 1986 and the Drug Free Workplace Act of 1989 to the SOW. As required by A.R.S. §41-4401, Services Provider hereby warrants its compliance with all federal immigration laws and regulations that relate to its employees and A.R.S. § 23-214(A). Services Provider further warrants that after hiring an employee, Services Provider will verify the employment eligibility of the employee through the E-Verify program. A breach of this warranty shall be deemed a material breach of the Agreement that is subject to penalties up to and including termination of this Agreement. Services Provider is subject to a penalty of $100 per day for the first violation, $500 per day for the second violation, and $1,000 per day for the third violation. City at its option may terminate this Agreement after the third violation. Services Provider shall not be deemed in material breach of this Agreement if the Services Provider establish compliance with the employment verification provisions of§§ 274A and 274B of the federal Immigration and Nationality Act and the E-Verify requirements contained in A.R.S. § 23-214(A). City retains the legal right to inspect the papers of any Services Provider who works under this Agreement to ensure that the Services Provider is complying with the warranty. Any inspection will be conducted after reasonable notice and at reasonable times. If state law is amended, the Parties may modify this paragraph consistent with state law. 24. TIME OF ESSENCE: Time is of the essence of this Agreement and each provision hereof. 25. CONDITIONAL APPROVAL: The Parties understand and acknowledge this Agreement is approved on a conditional basis pending Services Provider's timely filing of complete and correct reports for the 4th quarter of the previous fiscal year (if prior year's funding was provided by City). The 4th quarter reports shall be filed within the deadlines established by the prior agreement and must contain the required information as set forth in the prior agreement. 26. PROHIBITION TO CONTRACT WITH SERVICES PROVIDER WHO ENGAGE IN BOYCOTT OF THE STATE OF ISRAEL: The Parties acknowledge A.R.S. §§ 35-393 through 35-393.03, as amended, which forbids public entities from contracting with a contractor or organization who engage in boycotts of the State of Israel. Should Services Provider under this Agreement engage in any such boycott against the State of Israel, this Agreement is automatically terminated. Any such boycott is a material breach of contract and will subject Services Provider to monetary damages, including but not limited to, consequential and liquidated damages. IN WITNESS WHEREOF, the parties have caused this Agreement to be signed by their duly authorized representative as of the day and year first above written. SERVICES PROVIDER: , a 501(c)3 non- profit organization By: Print Name: Title: Executive Director CITY: CITY OF APACHE JUNCTION, an Arizona municipal corporation By: Jeff Serdy Mayor ATTEST: JENNIFER PENA City Clerk APPROVED AS TO FORM: RICHARD J. STERN City Attorney STATE OF ARIZONA ) ) ss. COUNTY OF ) The foregoing was subscribed and sworn to before me this day of , 20 , by as of a 501(c)3 non-profit organization. Notary Public My Commission Expires: STATE OF ARIZONA ) ) ss. COUNTY OF ) The foregoing was subscribed and sworn to before me this _day of , 20 , by Jeff Serdy, as Mayor of the City of Apache Junction, Arizona, an Arizona municipal corporation. Notary Public My Commission Expires: Page 11 of 11 HEALTH AND HUMAN SERVICES FUNDING COMPARISON TABLE FY 2011- FY 2012- FY 2013- FY 2014- FY 2015- FY 2016- FY 2017- FY 2018- FY 2019- FY 2020- AGENCY 12 13 14 15 16 17 18 19 20 21 Superstition Community Food 20,000 25,000 30,000 30,000 32,000 50,000 32,000 50,000 75,000 27,500 Bank 20,000 25,000 30,000 32,000 32,000 32,000 7,000 33,000 24,5 00 19,800 Boys and Girls Club of the East 30,000 30,000 20,000 25,000 25,000 25,000 30,000 30,000 35,000 35,000 Valley 8,000 8,000 11,000 20,000 20,000 20,000 30,000 29,000 24,500 16,700 Community Alliance Against 14,500 14,500 14,000 18,000 24,000 24,000 25,000 20,000 18,000 18,000 Family Abuse (CAAFA) 14,500 14,500 14,000 18,000 20,000 20,000 25,000 16,000 16,000 17,450 20,000 25,000 Horizon Health &Wellness 15,000 9,500 12,000 Genesis Project 10,500 24,000 AJ CDC 6,000 East Valley Adult Resources (for 30,000 30,000 30,000 30,000 30,000 40,000 NA NA NA Apache Junction Senior Center 25,000 26,000 30,000 30,000 28,000 0 East Valley Adult Resources (for NA 45,000 40,000 30,000 35,000 NA van transportation) NA 0 0 0 0 NA NA United Way 7,735 50,000 10,000 NA NA NA NA NA 0 10,000 2,000 NA ►P�"E�c�, City of Apache Junction, Arizona 300 E Superstition Boulevard 01 Agenda Item Cover Sheet Apache Junction,AZ _ 85119 Agenda Item No. 7. PizoNr File ID: 20-630 Sponsor: Jennifer Pena Agenda Date: 12/17/2020 Index: In Control: Health and Human Services Commiss Schedule next commission meeting in the city council chambers located at 300 E. Superstition Boulevard. City of Apache Junction,Arizona Page 1 Printed on 8/25/2026