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HomeMy WebLinkAbout1979-03-14 City Council Special MinutesSpecial Meeting of the City of Apache Junction City Council March 14,1979 A Special Meeting of the City Council of Apache Junction was held on the 14th day of March, 1979 at the Apache Junction City Hall pursuant to the notice as required by law. The meeting was called to order at 7:05 p.m.by Mayor Roy Hudson. The Pledge of Allegiance was lead by Vinton Peck. Councilmembers present: Mayor Roy Hudson,Thomas Damiano,Vinton Peck,Virginia Seeman and Marie Shanks. Councilmembers absent:Vice -Mayor John Granillo and Jerry Burgess. Staff present: Susan Goodwin and Mike Curtis,City Attorneys;and Isabel C.Ballard,City Clerk. Executive Session Mayor Hudson called for the Executive Session pursuant to the notice required by law for the purpose of discussing personnel. Appointment of 2 Election Boards: Mayor Hudson called on Marie Shanks to read the names for the Election Boards. Marie Shanks read the names for Election Board 22A as follows:Ruth Long, Jean Estabrooks,Marge Wilson,Louise Bell,David Spencer, Marge Hasty,and Joe Bar- roco and Elmer Martin will be alternates and tally committee.Election Board 226 Jean Laabs,Hazel Sanders, Gerald Coltharp,Norman Beatty,Evelyn Teason,and Rose Marquez.Aternates -Shirley Erickson and Mary Younker. Mayor Hudson explained that at the election board instruction class,the persons appointed to the election board shall among themselves pick an Inspector,two judges,two clerks and a marshall for each voting district and then it shall be presented to the City Council for approval at the meeting of March 21, 1979. The City Council discussed the compensation for the election boards and a motion was made by Vinton Peck and seconded by Marie Shanks to adopt Resolution No.79-14, paying the inspector four dollars ($4.00)and hour and the rest of the election board three dollars and fifty cents ($3.50)and a minimum of twenty dollars ($20.00) and to instruct the City Clerk to insert the names in the respective voting dis-tricts that have been announced. To insert the designation of the class of In-spector,Judge,Clerk or Marshall in accordance with what is reported back to her as the wishes of the selected group. Designate Voting District No. 1 as 22A andVotingDistrictNo. 2 as 226.Motion carried unanimously. During the Discussion on the motion,Mayor Hudson informed the public that theCouncil's intention is for all the election officials with the exception of thealternatesto be the election board.Then if the alternates are not used,they would be tally people that would come down and help with the tally at the end of the day.They would not be used during the day unless needed.The vote count Special Meeting Cont'd March 14,1979 Page 2 will be at the City Hall.All the ballots will be brought back to City Hall and counted. Mike Curtis further explained that the election board is the tally board,but thealternateswillbecomeapartofthetallyboardbecausethey won't be as exhausted as everyone else and will help insure the accuracy of the count.The vote countwillbe open to the public but tally board will bekept segregated from everyone but the public can observe. Planning and Zoning Recommendations:_ PZ-564-79 Christopher J.Ochs (Section 21, TIN R8E)Thomas Damian()read the de-sCription and the request to change Parcel 1 from GR-Sec. 801 to TH-Sec 2001 and Parcel 2 from Fr -Sec 801 to Th-Sec. 2001,and called Mr.Parks to report on the on site inspection.Mr.Parks reported andJosephSaggiospokeonthe issue of too many mobile parks,and property being ideal for home sites.Thomas Damiano Made a motion to recommend to Pinal County Planning and Zoning approval with the understanding that he maintains Smoke Tree Road and bring it up to County stand- ards.Vinton Peck made an amended motion to read as follows:That the City Council recommend approval to the Pinal County Planning and Zoning with the understanding that the applicant must bring up Smoke Tree Rd.to meet Countyspecificationsand then the City will maintain the road,and was seconded by Marie Shanks. Vote on the amendment carried unanimously.Vote on the amended motion carried unanimously. PZ 568-79 Thomas McCarville (Representative),Thel-Mar DevelopmentLtd.(Owner) (Section 21, TIN R8E)Thomas Damiano read the description and the request to change Parcel 1 from CR-S to CB -2 and CR-3 and GR t o TH.A motion was made by Vinton Peck to recommend approval to Pinal County Pinal Planning and Zoning contingent upon the necessary 80 foot Idaho easement right-of-way CR-5 to CB -2 Parcel 1 and seconded by Thomas Damiano.Motion carried unanimously (Note:This motion is corrected further in the minutes). Parcel 2 on PZ-568-79 request change from Cr5/GR to TH.A motion was made by Marie Shanks that the City Council recommend disapproval of changing Parcel 2 CR5/GR to TH and seconded by Vinton Peck.Motion carried unanimously. Copy Machine: Mayor Hudson called on the City Clerk to report on the copy machines.IsabelBallardgave a report to the City Council on the Xerox and the Sharpfax and recommended the purchasing of the Sharpfax. A motion was made by Vinton PeckthattheCity Council approve the Sharpfax on a 2 year lease purchase or less without penalty and seconded by Virginia Seeman.Motion carried unanimously. V Approval of Letter Head: Mayor Hudson announced that the letter head the City Clerk was instructed to do is in the Councilmember's packets.The stationary was discussed and a motion was made by Virginia Seeman to approve the first one (City of Apache Junction is large Special Meeting Cont'd March 14,1979 Page 3 letters and the rest of it in small letters),and use i t as a temporary letter head until a permanent letter head is established.Order 1,000 letter heads and envelopes from the Arizona State Prison and seconded by Thomas Damiano.Marie Shanks added to the motion to instruct the City Clerk as supplies are used to purchase supplies as necessary.Vote on the amendment of the motion carried unanimously.Vote on the amended motion carried unanimously. Endorsement of Hospital Location Thomas Damiano read Resolution No. 79-13 a "Resolution of the City Council of Apache Junction,Arizona,adopting and supporting a location for a hospital whichwillservetheresidentsof Apache Junction."A motion was made by Thomas Damiano to adopt Resolution No. 79-13 and seconded by Marie Shanks.Motion car-ried unanimously. Topics for Discussion and Progress Reports Streets and Right-of-ways:Vinton Peck said he didn't have anything to report. Police, Fire and Magistrate:Virginia Seeman gave a progress report on the Mag-istrate. Planning and Zoning and License:Thomas Damiano read the letter from the Palm Springs Homeowners Assoc.,Inc.of March 12,1979,addressed to the City Clerk and he also read the proposed resolution and proposed Planning and Zoning Dec-laration of Restrictions.Mr.George Baljo read a resolution for the City Council's consideration.The matter was discussed at great lengths and Thomas Damiano recommended that the Council look into it by going through Planning and Zoning Committee and have i t placed on the agenda for next week. PZ-568-79 A motion was made by Marie Shanks to reconsider the motion of PZ- 568-79 to correct an error made in the orginal motion and seconded by Vinton Peck.Virginia Seeman made an amendment to the motion to go back into Special Session and seconded by Marie Shanks. Vote on the amendment to the motion carried unani- mously.Vote on the amended motion carried unanimously. A motion was made by Vinton Peck to correct the PZ-568-79 Parcel 1toread100footinplaceof 80 foot on Idaho right-of-way and seconded by Marie Chanks. Motion carried unanimously. PZ-569-79 David Noble and Jack Griffin (NE 1/4 SE 1/4,Section 33,TIN R8E) Thimas Damiano read the letter from Pinal County Planning and Zoning Commission of March 8, 1979 requesting a zoning change from GR-General Rural to TH-Trailer Homesite Zone.Marie Shanks recommended to refer back to Planning and Zoning committee and suggested to put on the agenda after the committee findings. Policies and Records:Marie Shanks gave a report on the Bureau of the Census andthe meeting with Cathy Connelly on Friday,March 16,1979 at 9:30 A.M. Officers - Mayor Hudson reported that he has instructed the City Clerk to write alettertothe Governor's office of Highway Safety on the street signs to notify Special Meeting Cont'd March 14,1979 Page 4 them on the intent to apply for grant funds. AnnouncementsIsabelBallard announced the election deadline is March 16th for Candidates and and Financial Agents first Campaign expense statements.Requests for the Absentee Ballot,no later than March 23,1979. Correspondance from Apache Junction Chamber of Commerce inviting the City Council to their annual awards and installation of officers banquet to be held on March 24, 1979 at the Apache Junction Elk's Lodge.Social hour 6:30 to 7:30 p.m. Dinner to be served at 7:30 p.m. Correspondence from Arizona Outdoor Recreation Coordinating Commission on grant workshops. Mayor Hudson announced that he was passing out a report from Jeff Gongall on employee estimates for the future budget. Marie Shanks announced that Mr.Frank Aleshire,City Manager of Scottsdale will be here as a guest speaker on City functions. Input from the FloorDorisMathews wanted her conversation with Jimmy Karam clarified. Bill Von asked i f the Council is doing something about Baseline and a need for a bridge.And also would the Council do something about the weeds. Adjournment: A motion was made by Marie Shanks to adjourn and seconded by Virginia Seeman. Motion carried unanimously. Meeting adjourned:10:37 P.M. Approved this ,2/Ilay of 19791979 by the Mayor and City Council. c=!!1)0.4c,A4 ( ri?_06111e2.45,045ty Cler? NOTE: Mayor Roy Hudson declined to sign minutes.Let the record reflect that a Regular Meeting took place and the above subjects were discussed and acted upon and the minutes were approved on said date by the Mayor and Council.