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HomeMy WebLinkAbout1979-06-27 City Council Special MinutesSpecial Meeting of the City Council of Apache Junction June 27, 1979 A special meeting of the City Council of Apache Junction was held on the 27th day of June, 1979 at the Apache Junction City Hall, pursuant to notice as required by law. An executive session was held from 6:00 to 7:15 p.m.. The Special Meeting was called to order at 7:15 by Mayor Virginia Seeman. Invocation was presented by Marie Shanks. The Pledge of Allegiance was presented by Vice -mayor John Granillo. Councilmembers present Mayor Virginia Seeman, Vice -mayor John Granillo, Thomas Damiano, Jimmy Eidson, Norman Hill and Marie Shanks. Councilmembers absent Jerry Burgess Staff present Susan Goodwin, City Attorney; and Isabel C. Ballard, City Clerk Feddral Revenue Sharing Hearing on Expenditures Mayor Seeman called on Isabel Ballard to report. City Clerk, Isabel Ballard, reported there must be a public hearing prior to spending any federal revenue funds and we are expecting $46,000 to $50,000 possibly in April, 1980.The Council decided the majority of the money should be spent specifically for the city hall building. Marie Shanks made a motion to allow the funds received from the federal government to go toward the City Hall Building Fund, seconded by Vice -mayor John Granillo.Motion carried unanimously. Council Action Adoption of City Code Mayor Virginia Seeman announced public hearings were held on the City Code and Planning and Zoning Codes.Attorney Susan Goodwin read Resolution No. 79-27 to take effect at 12:01 a.m. July 1, 1979. "IESULTION OF THE MAYOR AND THE COMMON COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA DECLARING AS A PUBLIC RECORD THAT CERTAIN DOCUMENT FILED WITH THE CITY CLERK AND ENTITLED THE CODE OF THE CITY OF APACHE JUNCTION, ARIZONA AND DECLARING AN EMERGENCY." Vice -mayor John Granillo made a motion to adopt Resolution No. 79-27, seconded by Marie Shanks. Motion carried unanimously. Susan Goodwin read Ordinance No. 7 as follows: AN ORDINANCE OF THE CITY OF APACHE JUNCTION, ARIZONA, ADOPTING "THE CODE OF THE CITY OF APACHE JUNCTION, ARIZONA" BY REFERENCE, PROVIDING PENALTIES FOR THE VIOLATION THEREOF, AND DECLARING AN EMERGENCY. "Any person found guilty of violating any provisions of this Code shall be guilty of a misdemeanor and upon conviction thereof shall be punished by a fine of not to exceed $300 or by imprisonment of not to exceed three months or both such fine and imprisonment.Each day that a violation continues shall be a separate offense punishable as herein and above described. Special Meeting June 27, 1979 Page two Marie Shanks made a motion to adopt by reference Ordinance No. 7, seconded by Thomas Damiano.Motion carried unanimously. Adoption of Planning and Zoning The Mayor and Council discussed the Planning and Zoning Ordinance and revisions were made as follows: Section 2704 - Contractor's License Except for applicant exempt from the provisions of ARS Title 32, chapter 10, each applicant for a permit shall file a signed statement that the applicant is currently licensed under the provisions of Title 32, chapter 10, and shall provide his license number.If the applicant is exempt the statement shall contain the basis of the asserted exemption and the name and license number of any general mechanical, electrical or plumbing contractor who will be employed on the work. Section 2705 - Fees Al. $15.00, A2. $25.00, A3. $25.00, A4. $40.00,A5. $5.00, A9. $25.00 Bl. $15.00, B2. $15.00, B3. $15.00, B4. $15.00 + $5.00 Travel Trailers Changed to 37 feet in length excluding the tongue. 801 (C) Delete club and clinic 801 (F) Delete entire section. 801 (B3) Delete last phrase - except not more than three hogs shall be kept etc. Section 2709 C.Buildings legally under construction with a Building or Use Permit, issued by the Pinal County Planning and Zoning Commission prior to the effective date of this Ordinance, and the exterior walls of which have been completed to the plate line or beyond, shall not be required to secure a City Building Permit but the City shall require that buildings shall be structurally safe and conform to pertinent County zoning regulations in effect at the time the County permit was issued. F.Any use or activity conducted contrary to County Zoning regulations at the effective date of this Ordinance and not constituting a nonconforming use under the County zoning regulations shall not be considered a conforming use and the continuance thereof shall constitute a violation of this ordinance. Motion was made by Thomas Damiano to adopt the changes and additions to the proposed ordinance, seconded by Vice -mayor John Granillo. Motion carried unanimously. CR-3 - Buildable Area Susan Goodwin explained CR-3 zoning as suggested through Palm Springs Home- owners and applicable throughout the city and it would have restrictions on Special Meeting June 27, 1979 Page three building size.Provisions would be for exterior building security lighting, restriction on fencing or hedge lines, and restriction on new construction. After a lengthy council discussion, Norman Hill made a motion to reject the Palm Springs Homeowners Association CR-3 recommendations and not include them in the Zoning Ordinance, seconded by Marie Shanks. Five (5) voted yes - Mayor Virginia Seeman, Vice -mayor John Granillo, Jimmy Eidson, Norman Hill and Marie Shanks.Thomas Damiano abstained. Susan Goodwin read RSOLUTION NO. 79-28: RESOLUTION MADE BY THE MAYOR AND THE COMMON COUNCIL OF APACHE JUNCTION, ARIZONA DECLARING THIS A PUBLIC RECORD THAT CERTAIN DOCUMENT FILED WITH THE CITY CLERK AND ENTITLED "APACHE JUNCTION CITY ZONING ORDINANCE" AND DECLARING AN EMERGENCY." Vice -mayor John Granillo made a motion to accept Resolution No. 79-28 as read, seconded by Norman Hill.Motion carried unanimously. Susan Goodwin read ORDINANCE NO. 8 as follows: ORDINANCE NO. 8:AN ORDINANCE OF THE CITY OF APACHE JUNCTION, ARIZONA, ADOPTING "APACHE JUNCTION CITY ZONING ORDINANCE" BY REFERENCE, PROVIDING PENALTIES FOR THE VIOLATION THEREOF, AND DECLARING AN EMERGENCY. Any person, firm or corporation, whether it is principle, owner, agent, tenant, employee or otherwise who violates any provision of this ordinance or violates or fails to comply with any order or regulation made hereunder shall be guilty of a misdemeanor and upon conviction thereof shall be punishable by a fine of not more than $300 or by imprisonment for a period of not exceeding three months, or by both imprisonment and fine. Each days' continuation of such violation shall be guilty of a separate offense. Motion was made by Norman Hill to adopt Ordinance NO. 8, seconded by Vice- mayor John Granillo.Motion carried unanimously. Adoption of Personnel Policies Marie Shanks read Resolution No. 79-29: A RESOLUTION OF THE MAYOR AND THE COMMON COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA ADOPT THAT CERTAIN DOCUMENT FILED WITH THE CITY CLERK, ENTITLED PERSONNEL POLICIES OF APACHE JUNCTION AND DECLARING AN EMERGENCY. Motion was made by Marie Shanks to adopt Resolution No. 79-29, seconded by Thomas Damiano. Motion carried unanimously. Bids on Mobile Units Vice -mayor John Granillo read the mobile unit bids from Edgewood Leasing V/ and Modulaire as prepared by Mr. Cookie Parks.Mr. Parks was asked if this could be purchased on a lease -purchase basis and Mr. Parks answered he thought all companies involved either wanted to lease or sell the units.Motion was made by Vice -mayor John Granillo to rent from Modulaire in Phoenix the specified unit, seconded by Jimmy Eidson.After discussion on the matter vice -mayor John Granillo then withdrew the motion to rent the mobile unit and made a motion to purchase from Modulaire the 12 X 60 unit for office use for a cost of $14,400, seconded by Norman Hill. Motion carried unanimously. 1 Special Meeting June 27, 1979 Page four Reopening of Advertisement for Planning Director Mayor Virginia Seeman reported enough make a decision on Planning Director. for at least thirty days to advertise seconded by Vice -mayor John Granillo. Insurance Consultant applications have not been received to Thomas Damiano made a motion to extend the position of Planning Director and Motion carried unanimously. Susan Goodwin reported the City some time ago retained the firm of Fred S. JamesCo. to have adequate insurance coverage for the City by July 1, 1979 which has been done and the proposal offered by the Fred S. James Co., if an additional $500 is paid they will include the entire next year or from July 1, 1979 to June 30, 1980.Mr. Bob Molenaro, a representative from the Fred S. James Co. (Insurance Consultants) reported that sixteen insurance bids were reviewed by his firm and the most complete bid was submitted by Carr- White Insurance, and he felt that within the next six to twelve months the insurance needs will change eradically. He felt the additional time to June 30, 1980 will provide an update on insurance needs throughout the year. Susan Goodwin read Resolution No. 79-30. A RESOLUTION OF THE CITY COUNCIL OF APACHE JUNCTION, ARIZONA, AUTHORIZING THE MAYOR OF THE CITY TO ENTER INTO AN AGREEMENT FOR THE EMPLOYMENT OF AN INSURANCE CONSULTANT. Motion was made by Thomas Damiano to accept Resolution No. 79-30, seconded by Vice -mayor John Granillo. Motion carried unanimously. Letter from Fire Department Jimmy Eidson made a motion to write a letter to the Pinal County Board of Supervisors disclaiming in advance any portion of the auto lieu tax funds that might have gone to the city, and ask that it be forwarded to the Fire District. Five (5) voted yes, Vice -mayor John Granillo, Thomas Damiano, Jimmy Eidson, Norman Hill and Marie Shanks. One (1) abstained, Mayor Virginia Seeman. Motion carried. Special Meetings and Executive Sessions Mayor Virginia Seeman reported a special meeting and executive session for July 25, 1979 at 6:00 p.m.Motion was made by Vice -mayor John Granillo to hold this meeting July 25, 1979 at 6:00 p.m., seconded by Thomas Damiano. Motion carried unanimously. Mayor Virginia Seeman announced a special meeting to be held Saturday, June 30, at 7:30a.m. to appoint an acting Zoning Administrator.Mayor Virginia Seeman turned meeting over to Vice -mayor John Granillo and made a motion to hold this meeting Saturday, June 30 at 7:30 a.m., seconded by Thomas Damiano. Motion carried unanimously. Topics for Discussion and Reports Special Meeting June 27, 1979 Page five Executive Committee: Marie Shanks reported a screening committee has been set up to review City Manager applications. Budget and Finance: Vice -mayor John Granillo reported meeting with Cathy Connelly on the budget and will have a budget to present to the Council. Parks and Recreation Isabel Ballard reported for Jerry Burgess that another $50.00 has been received from Mr. Cookie Parks for the Swimming Pool Fund. Planning and Zoning Thomas Damiano reported Mr. Iry Hill would like to be removed from the Planning and Zoning Commission and placed on the Board of Adjustment and Mr. Joe Jessamine who is presently on the Board of Adjustment would like to serve on the Planning and Zoning Commission. The Planning and Zoning Commission met Tuesday night and could not select a committeemen or chairman among them because Mr. Hill and Mr. Strange were absent.The City Council suggested Mr. Hill submit a letter of resignation since he would be out of town much of the time anyway and could not serve.The Ordinance states the Mayor appoints and the Council approves these people effective July 1, 1979. Marie Shanks placed Mr. Joe Barroco on the list to serve on the Board of Adjustment as a replacement for Mr. Hill. Vice -mayor John Granillo made a motion to create a list of people before Saturday morning when they will next be meeting and have this list available by Friday, June 30 at 5:00 to give the Mayor time to appoint a person from, seconded by Norman Hill.Motion carried unanimously. Streets -arid Right -of -Way Norman Hill reported on the purchasing of street maintenance equipment and some bids have been received on the equipment and presented his ideas on the office lay -out as a back-up to Mr. Park's proposal; and discussed contracting services. The audience and City Council discussed the proceedures of sealed bids. Announcements City Clerk, Isabel Ballard, reported a letter received from the department of Administration Finance Division with information to consider purchasing through the bid plan through the state on their bidding plan; and a communication received from Arizona Cable Television Association and suggested the Council study this as a possible source of revenue.These items will be re -scheduled at a future agenda. Special Meeting June 27, 1979 Page six Mayor Virginia Seeman announced the Planning and Zoning office hours are Tuesday and Thursday from 9:00 a.m. to 3:00 p.m. but no location has been decided as yet. Mayor Virginia Seeman further announced a press conference has been scheduled for July 5th at 11:00 at City Hall for input regarding the CAHSA decision. Adjournment: 10:00 p.m. Approved this /1 Mayor and the Council ATTEST: City Clerk day of , 1979 by the • z-Mayor/