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Home My WebLink About2020-04-07 City Council Regular Minutes City of Apache Junction, Arizona Meeting location: � City Council Chambers Meeting Minutesat City Hall 300 E.Superstition Blvd Junction,AZ City Council Meeting Apache 85119 www.ajcity.net Ph:(480)982-8002 Tuesday,April 7,2020 7:00 PM CityCouncil Chambers A. CALL TO ORDER Mayor Serdy called the meeting to order at 7: 1 p.m. INVOCATIONB. I Vice Mayor Wilson gave the invocation and Councilmember Evans led the meeting attendees in the Pledge of Allegiance. C. ROLL CALL Present: 7- Mayor Serdy Vice Mayor Wilson Councilmember Barker Councilmember Evans Councilmember Rizzi Councilmember Schroeder Councilmember Struble Due to the COVID-19 pandemic, councileers were encouraged to call in to the meeting. Mayor Serdy attended in person in order to better run the meeting. Vice Mayor Wilson called into the meeting. Councilmember Rizzi called into the meeting. Councilmember Struble called into the meeting. Concilmember Schroeder called into the meeting. Councilmember Barker called into the meeting. Councilmember Evans called into the meeting. Staff inAttendance: Bryant Powell, City Manager Matt usy,Assistant City Manager Joel Stern, City Attorney Jennifer Pena, City Clerk Pamela Harrison, Library Director Thomas Kelly, Chief of Police Kent Fowler, Police Officer CONSENTD. AGENDA Councilmember Barker moved,seconded by Councilmember Rizzi to approve the consent agenda,to approve the minutes of March 17,2020,to approve award of bid to Western Emulsions, Inc.to approve award of bid to Cholla Pavement Maintenance,to approve Resolution No. -1 City of Apache Junction,Arizona page 1 City Council Meeting Meeting Minutes April 7,2020 and to approve Resolution No.20-15. 1. 20-175 Consideration of acceptance of agenda. 2. 20-176 Consideration of approval of minutes of the regular meeting of March 17, 2020. 3. 20-183 Consideration of approval of PW2019-53, award of bid to Western Emulsions, Incorporated for the supply, delivery and application of asphalt emulsion for chip sealing street maintenance operations in an amount no to exceed $548.00 per ton. Resulting in a one(1)year contract which contains the option to renew automatically and continuously for successive periods of one(1) year and not to exceed five(5)years and maximum contract value of $750,000.00. 4. 20-184 Consideration of approval of PW2019-54, award of bid to Cholla Pavement Maintenance for the supply and delivery of pre-coated chip sealing street maintenance operations in an amount not to exceed $85.00 per ton. Resulting in a one(1)year contract which contains the option to renew automatically and continuously for successive periods of one(1)year and not to exceed five (5)years and maximum contract value of$500,000.00. 5. 20-185 Consideration of approval of Resolution No. 20-14 authorizing the city to enter an Intergovernmental Agreement with Maricopa County Department of Transportation for the design and construction of traffic signal improvements at the intersection of Meridian Drive and Baseline Avenue. 6. 20-186 Consideration of approval of Resolution No. 20-15 authorizing the city to enter into an Intergovernmental Agreement with Maricopa County Department of Transportation for the installation of emergency services pre-emption equipment at the intersection of Meridian Drive and Baseline Avenue. Yes: 7- Mayor Serdy, Vice Mayor Wilson, Councilmember Barker, Councilmember Evans, Councilmember Rizzi, Councilmember Schroeder and Councilmember Struble No: 0 E. AWARDS, PRESENTATIONS AND PROCLAMATIONS F. ANNOUNCEMENT OF CURRENT EVENTS 7. 20-177 Announcement of current events from mayor and councilmembers. Councilmember Struble has none. Councilmember Evans has none but wishes everyone to stay well. Vice Mayor Wilson has none. Councilmember Barker thanked all the volunteers in the community for stepping up during this difficult time. City of Apache Junction,Arizona Page 2 City Council Meeting Meeting Minutes April 7,2020 Councilmember Schroeder has none. Councilmember Rizzi thanked all the local restuarants who are still open and serving take out food. She encourages all residents to support the local businesses. Mayor Serdy thanked all of the non profits for supporting those who cannot support themselves during this time. He stated how disappointed he is with Right Away Disposal (RAD) and the shenanigans they have pulled over the last couple of weeks.The city did not force RAD to pick up their trash bins early like RAD has been telling their customers. Mayor Serdy stated that if anyone is going to do a lawsuit to get their$50.00 back from RAD that he will be happy to sign on to that. G. CITY MANAGER'S REPORT 8. 20-178 City Manager's Report. City Manager Bryant Powell thanked the council for continuing this council meeting telephonically. He stated that the city will continue to do our best to work and serve the community through this COVID-19 pandemic. He thanked the entire city staff for working together to continue to provide city services. Mr. Powell said staff has been working hard to keep the distance from one another and be deli gent in washing hands. Mr. Powell shared that there were four new executive orders from the governor's office today and he has communicated those with staff. Mr. Powell encourages everyone to go to the governor's office website to view these executive orders. He wanted to highlight one in which restaurants are now able to repackage food and sell it as a grocery store would. Mr. Powell stated that the city's Economic Development has been working so hard with local businesses to help them with their signage so residents know they are open. City staff is also reaching out to local businesses to inform and teach them about the federal stimulus package. A website has been created to promote local small businesses and non profits to learn about financial options. In closing, Mr. Powell stated that this is unprecedented times and city staff continues to work hard through it in order to serve the community. H. PUBLIC HEARINGS 1. OLD BUSINESS J. NEW BUSINESS 9. 20-168 As required by Apache Junction City Code,Volume 1, Chapter 3: Administration,Article 3-11: Department of the Library, §§3-11-1(B), the city manager is seeking ratification of Pamela Harrison for appointment to the position of Library Director. Council ember Evans moved,seconded by Vice Mayor Wilson to ratify the appointment of Pamela Harrison to the position of Library Director. City of Apache Junction,Arizona Page 3 City Council Meeting Meeting Minutes April 7,2020 Yes: 7- Mayor Serdy, Vice Mayor Wilson, Councilmember Barker, Councilmember Evans, Councilmember Rizzi, Councilmember Schroeder and Councilmember Struble No: 0 City Manager Bryant Powell introduced Pamela Harrison to come up and speak. Pamela Harrison stated that the library's drive thru window is currently open to provide services such as issuing and renewing library cards and to give residents access to rent books and dvds. It has been a great success as the library is averaging 150- 175 transactions per day through the window. Ms. Harrison stated that precautions have been made such as masks and gloves for the employees and materials received through the window are being quarantined for 72 hours, She stated that this is pretty unique as other cities are not providing any in person services. Ms. Harrison stated that she has been with the city for 6 years but she has been a librarian for her entire career in city and school libraries. She stated that coming to the Apache Junction Public Library has provided her the community intimacy that she wanted so badly. Ms. Harrison promised to continue and to build upon the strong work and services that the library has been providing. K. COUNCIL DIRECTION TO STAFF L. SELECTION OF MEETING DATES, TIMES, LOCATIONS, AND PURPOSES 10. 20-179 Executive Session at 6:00 P.M. and or Session at 7:00 P.M.for Monday, April 20, 2020. Executive Session at 6:00 P.M. and Work Session at 7:00 P.M. for Tuesday,April 21,2020 in the city council conference room and city council chambers located at 300 E. Superstition Boulevard,Apache Junction, Arizona, respectively; and other meetings if necessary. Councilmember Barker moved,seconded by Councilmember Evans that an Executive Session at 6:00 P.M.and Work Session at 7:00 P.M.for Monday,April 20,2020 and that an Executive Session at 6:00 P.M.and Work Session at 7:00 P.M.for Tuesday,April 21,2020 be held in the city council conference room and city council chambers located at 300 E.Superstition Boulevard,Apache Junction,Arizona,respectively;and other meetings if necessary. Yes: 7- Mayor Serdy, Vice Mayor Wilson, Councilmember Barker, Councilmember Evans, Councilmember Rizzi, Councilmember Schroeder and Councilmember Struble No: 0 Mayor Serdy stated that the next meetings will probably be done telephonically as well due to COVID-1 9. M. CALL TO PUBLIC George Schroeder, 244 W.Virginia Street, stated that being alive is better then being cool. He said that no one can find a mother and a sister in his neighborhood but that no one will check their home. He says that RAID wont leave him alone and they will never get money from him. He stated that he will never have trash service with Republic Services and the contract will never stand. City of Apache Junction,Arizona Page 4 City Council Meeting Meeting Minutes April 7,22 ADJOURNMENTN. Mayor Serdy adjourned the meeting at 7:30 pm ACCEPTED THIS DAY O , 2020, BY THE MAYOR AND CITYCOUNCIL OF THE CITY OF APACHE JUNCTION,AI . SIGNED AND ATTESTED TO THIS DAY OF 2020. a"A JEFF SERDY Mayor ATTEST: JENNI E�� City Clerk CITY COUNCIL MINUTES CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular eeting of the it Council of the City of Apache Junction,Arizona, held on the day of , 2020. 1 further certify that the meeting was duly called and held and that a'quorum was present. Datedthis - day of 2020. c t JENNIFER PENA City Clerk City of Apache Junction,Arizona Page 5