HomeMy WebLinkAbout2020-10-06 City Council Regular Minutes •ty of Apache Junction, Arizona Meeting location:
City Council Chambers
Meeting Minutes at City Hall
300 E.Superstition Blvd
Junction,AZ
City Council Meeting Apache 85119
www.ajcity.net
Ph:(4 0)982- 002
Tuesday,October 6,2020 7:00 PM City Council Chambers
A. CALL TO ORDER
Mayor Serdy called the council meeting to order at 7:00 p.m.
ALLEGIANCEB. INVOCATION AND PLEDGE OF
Vice Mayor Wilson gave the invocation and Councilmember Evans led the meeting attendees in
the Pledge of Allegiance.
C. ROLL CALL
Present: 7- Mayor Serdy
Vice Mayor VVilson
Councilmember Barker
Councilmember Evans
Councilmember Rizzi
Councilmember Schroeder
Councilmember Struble
Staff in Attendance:
Bryant Powell, City Manager
Matt Busby,Assistant City Manager
Joel Stern, City Attorney
Jennifer Pena, City Clerk
Al Bravo, Public Information Officer
Liz Lngnc , Parks& Recreation Director
Larry Kirch, Development Services Director
Donna Scruggs, Code Compliance Officer
ThomasKelly, Chief of Police
Arnold Freeman, Police Captain
Jeffrey Kirkham, Police Lieutenant
Kelsey Schattnik, Development Services Planner
Pamelarrison Library Director
Jill Bright, Deputy City Clerk
D. CONSENT AGENDA
Councilmember Barker moved,seconded by Vice Mayor Wilson to accept the consent agenda,to
approve the minutes of September 15,2020,to approve Resolution No.20-34 and to approve the
first amendment to janitorial services.
. 2076 Consideration of acceptance of agenda.
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City Council Meeting Meeting its October 6,2020
2. 20-475 Consideration of approval of minutes of the regular meeting of September 15,
2020.
3. 20-491 Consideration of approval of Resolution No. 20-34 a resolution authorizing the
City of Apache Junction, Arizona,to enter into an agreement with the United
States Department of the Interior, Bureau of Land Management,for
preparatory rodeo grounds purchase costs.
4. 20-492 Consideration of approval of the first amendment to janitorial services
between the city and JB Superior Maintenance Services, LLC for additional
services for five Parks and Recreation facilities in the amount of$65,340 a
year.
Yes: 7- Mayor Serdy, Vice Mayor Wilson, Councilmember Barker, Councilmember
Evans, Councilmember Rizzi, Councilmember Schroeder and Councilmember
Struble
No: 0
E. AWARDS, PRESENTATIONS AND PROCLAMATIONS
5. 20-481 Presentation of 40-year Service and to Keith edwell of the Public Works
Department.
Keith edwell was unable to attend this meeting so this item will be scheduled at a future
meeting.
6. 20-414 Presentation of proclamation designating the month of October 2020, as
"Domestic Violence Awareness Month".
Mayor Serdy proclaimed October 2020 as Domestic Violence Awareness Month and presented
the proclamation to Sharon Stinard of Community Alliance Against Family use(CAAFA).
F. ANNOUNCEMENT OF CURRENT EVENTS
7. 20-477 Announcement of current events from mayor and councilmembers.
Councilmember Struble shared that AJ Open is Night is this Friday night at Table of Grace
Church. Project Showers is hosting showers this Sunday from 12pm-2pm. The 4th Annual AJ
Kids Idol is starting auditions at the end of October. Celebration of Veterans is over 1 1th at
Hatfield Medical Group.
Councilmember Evans shared that this Saturday is the 2nd Annual Make a Difference Day and
explained the details of the day.
Vice Mayor Wilson shared that the sewer district has stopped accepting horse manure because
the EPA is stating that the manure can no longer be used for composting.
Councilmember Barker has attended the MAG Regional Meeting, Economic Development and
Domestic Violence Meetings via Zoom.
Councilmember Schroeder has nothing.
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City Council Meeting Meeting Minutes October 6,2020
Councilmember Rizzi has nothing.
Mayor Serdy shared that there has been a lot of vandalism to certain signs and says that our
police department will be prosecuting those who are caught.
G. CITY MANAGER'S REPORT
8. 20-478 City Manager's Report.
City Manager Bryant Powell shared that Public Works is working on drainage projects in the
Apache Trail median.
9. 20-367 Presentation of Accreditation of the Arizona Law Enforcement Accreditation
Program (ALEAP) designed to ensure compliance with established standards
and a clear statement of professional objectives,which represent current
state and national best practices for the safe, effective and non-discriminatory
delivery of law enforcement services in the State of Arizona.
Chief Kelly stated that this accreditation was a long and hard process. Mr. Kelly introduced
Kevin Ray and Peter Winger of the Arizona Law Enforcement Accreditation Program.
Mr. Winger presented the history and the process on this program and presented the certificate
of accreditation to the Apache Junction Police Department from the Arizona Law Enforcement
Accreditation Program.
Mr. Ray stated that it was an honor to work the City of Apache Junction Police Department and
that council should be extremely proud of them.
Chief Kelly shared that Lieutenant Kirkham was challenged with updating their policies and
working on the accreditation with the City Attorney and City Manager's Office. He thanked the
council and the community for supporting the police department.
H. PUBLIC HEARINGS
10. 20-494 Presentation, discussion, public hearing and consideration of Ordinance No.
1496, case PZ-6-20, a request by ME Investment Group, Inc. represented by
Reese Anderson and Jon Gillespie of Pew& Lake, PLC, of a proposed
planned development major amendment of a .28 acre property currently
zoned B-1/PD (General Commercial/Planned Development)to expand the
palette of uses on the property located south of the southeast corner of
Broadway Avenue and Meridian Drive.
Councilmember Barker moved,seconded by Councilmember Rizzi that Ordinance No.1496 be
read by title only and the reading of the entire ordinance be waived.
City Clerk Jennifer Pena read Ordinance No.1496 by title only.
Councilmember Barker moved,seconded by Councilmember Evans that Ordinance No.1496,as
read by the city clerk,be approved.
Yes: 7- Mayor Serdy, Vice Mayor Wilson, Councilmember Barker, Councilmember
Evans, Councilmember Rizzi, Councilmember Schroeder and Councilmember
Struble
No: 0
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City Council Meeting Meeting Minutes October 6,2020
Development Services Planner, Kelsey Schaftnik, presented that the current zoning is B-1/PD
and the owner is requesting an amendment to be allowed expanded usage on the property. Ms.
Schaftnik gave a brief history on the property. Mailing notices were sent out as well as public
hearing notices to the surrounding property neighbors.
The applicant's representative, Reese Anderson, stated that the owner is requesting the
commercial usage to be expanded to fair usage. Mr.Anderson stated that the owner has been
approached by someone who was interested in using the property as a used car lot but could
not because of the zoning.
Mayor Serdy opened the public hearing.
George Schroeder, 244 W.Virginia Street, stated that the city already has enough used car lots
and the city needs more diversity.
Jeff Barlett, 108 N. Meridian Drive, stated that someone is trying to run a business and we
should allow the property owner to do what they want on it.
Mayor Serdy closed the public hearing.
1. OLD BUSINESS
11. 20-493 Report on research conducted regarding the proposed United States Flag at
Flatiron Community Park.
Parks&Recreation Director, Liz Langenbach, reported that the initial cost will be between
$80,000.00 and$110,000.00 for the project, depending on the flag pole size.The initial project
costs consist of the flag,flag pole, structural engineered plans, site prep, installation and
lighting. Maintenance costs would consist of about$30,000.00 a year with flags being replaced
about 3 times per year.
Ms. Langenbach explained lighting and location options and discussed other considerations
such as liability,funding, best practices and the commitment for future maintenance.
Mayor Serdy stated that the flag should not have to be replaced every 3 months. Ms.
Langenbach responded that all the companies they reached out to that fly flags that large stated
that they do replace their flags every 3 months.
Councilmember Rizzi asked how much it costs to repair flags. Ms. Langenbach stated about
$1,500.00 per flag.
Mayor Serdy stated that some councilmembers met with contractors at the VFW and they
would like to incorporate ADA accommodations.
Mayor Serdy asked that the contractors compare notes with Ms. Langenbach.
Council discussed concerns related to the flag.
Mayor Serdy thanked Ms. Langenbach and stated that council will bring this back on a future
agenda for further direction to staff.
J. NEW BUSINESS
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12. 20-473 Consideration of annual appointments to Board of Adjustment, Library Board,
Parks and Recreation Commission, Planning and Zoning Commission and
Public Safety Personnel Retirement System Board. Council interviewed
applicants for these positions at the October 5th work session and may take
this opportunity to fill the positions.
PLANNING AND ZONING COMMISSION
Councilmember Wilson moved,seconded by Councilmember Rizzi that Darryl Cross be appointed
to the planning and zoning Commission for a term to expire on October 31,2023.
Motion passed 6-1
Councilmember Barker moved,seconded by Councilmember Evans that Jesse Gage be
appointed to the planning and zoning Commission for a term to expire on October 31,2023.
Motion passed 5-2
Councilmember Struble moved,seconded by Councilmember Rizzi that Peter Heck be appointed
to the planning and zoning Commission for a term to expire on October 31,2023.
Motion passed 7-0
Councilmember Evans moved,seconded by Councilmember Barker that Frank Schoenbek be
appointed to the planning and zoning Commission for a term to expire on October 31,2021.
(fulfilling a vacant position due to Ms.Nasser's resignation)
Motion failed 3-4
Councilmember Rizzi moved,seconded by Councilmember Schroeder that Dirk Begeman be
appointed to the planning and zoning Commission for a term to expire on October 31,2021.
(fulfilling a vacant position due to Ms.Nesser's resignation)
Motion passed 4-3
BOARD OF ADJUSTMENT
Councilmember Rizzi moved,seconded by Vice Mayor Wilson that Joe Durbala be appointed to
the board of adjustment for a term to expire on October 31,2023.
Motion passed 7-0
Councilmember Evans moved,seconded by Vice Mayor Wilson that Sean O'Hara be appointed to
the board of adjustment for a term to expire on October 31,2023.
Motion passed 7-0
Councilmember Evans moved,seconded by Vice Mayor Wilson that Luciano Buzzin be appointed
to the board of adjustment for a term to expire on October 31,2023.
Motion passed 6-1
Councilmember Schroeder moved,seconded by Mayor Serdy that Caitlyn Knox be appointed to
the board of adjustment for a term to expire on October 31,2021 (fulfilling a vacant position due
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City Council Meeting Meeting Minutes October 6,2020
to Jesse Gage being appointed to Planning&Zoning Commission).
Motion passed 4-3
Councilmember Struble moved,seconded by Councilmember Evans that Carl Osaki be appointed
to the board of adjustment for a term to expire on October 31,2022(fulfilling a vacant position
due to Dirk Begeman being appointed to Planning&Zoning Commission).
Motion passed 6-1
LIBRARY BOARD
Councilmember Barker moved,seconded by Councilmember Rizzi that Pam Krause be appointed
to the library board for a term to expire on October 31,2023.
Motion passed 7-0
Councilmember Evans moved,seconded by Councilmember Barker that Vivian Rajski be
appointed to the library board for a term to expire on October 31,2023.
Motion passed 6-1
Councilmember Rizzi moved,seconded by Councilmember Struble that Jeff Barlett be appointed
to the library board for a term to expire on October 31,2022.(fulfilling a vacant position due to
Mr.Jackson passing)
Motion passed 5-2
Councilmember Barker moved,seconded by Vice Mayor Wilson that Lori Wine be appointed to
the library board for a term to expire on October 31,2022.(fulfilling a vacant position due to Mr.
Howard passing)
Motion passed 7-0
PARKS AND RECREATION COMMISSION
Vice Mayor Wilson moved that Jesse Gage be appointed to the parks and recreation commission
for a term to expire October 31,2023.
Motion failed due to there being no second to the motion.
Councilmember Schroeder moved,seconded by Councilmember Rizzi that Diele Kyhn be
appointed to the parks and recreation commission for a term to expire October 31,2023.
Motion passed 7-0
Vice Mayor Wilson moved,seconded by Councilmember Evans that Judy Bory be appointed to
the parks and recreation commission for a term to expire October 31,2023.
Motion passed 7-0
PUBLIC SAFETY PERSONNEL RETIREMENT BOARD
Councilmember Barker moved,seconded by Councilmember Schroeder that Jamie Lanza be
appointed to the public safety personnel retirement board for a term to expire on October 31,
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City Council Meeting Meeting Minutes October 6,2020
2022.(fulfilling a vacant position due to Mr.Rauschenbach's resignation)
Motion passed 7-0
Councilmember Evans moved,seconded by Councilmember Rizzi that CE Beal be appointed to
the public safety personnel retirement board for a term to expire on October 31,2024.
Motion passed 7-0
Mayor Serdy stated he would begin the appointment process with Planning and Zoning
Commission,then Board of Adjustment, Library Board, Parks& Recreation Commission and
lastly Public Safety Personnel Retirement System Board.
13. 20-487 Presentation, discussion and consideration of approval of Resolution No.
20-35 approving the submittal of a Proposition 202 Emergency Police
Communication Equipment grant application to the Gila River Indian
Community.
Vice Mayor Wilson moved,seconded by Councilmember Rizzi that Resolution No.20-35 a
resolution of the Mayor and City Council of the City of Apache Junction,Arizona,approving the
submittal of Proposition 202 an Emergency Police Communication Equipment grant application to
the it River Indian Community,be approved.
Yes: 7- Mayor Serdy, Vice Mayor Wilson, Councilmember Barker, Councilmember
Evans, Councilmember Rizzi, Councilmember Schroeder and Councilmember
Struble
No: 0
Police Chief Thomas Kelly shared that this grant must be approved via a Resolution for Gila
River Indian Community to release the funds.
K. COUNCIL DIRECTION TO STAFF
14. 20-488 Presentation, update and possible additional direction to staff on the
application for the nomination of the City of Apache Junction as an
International Dark Sky Community.
Council ember Barker moved,seconded by Vice Mayor Wilson that direction be given to staff to
form a committee to see if people are interested and then to do a light inventory.
Yes: 7- Mayor Serdy, Vice Mayor Wilson, Councilmember Barker, Councilmember
Evans, Councilmember Rizzi, Councilmember Schroeder and Councilmember
Struble
No: 0
Development Services Planner Kelsey Schattnik explained what an International Dark Sky
Community is. Ms. Schattnik shared what zoning ordinance changes would need to be made in
order to meet the requirements. She showed pictures of lighting from Fountain Hills whom is
currently a Dark Sky Community.
The next steps in the application process would be for a dark sky task force to be created to
assist in the application, update the zoning ordinance, perform a light inventory of all city owned
lighting and host 2 city outreach events,
Councilmember Rizzi mentioned her concerns regarding break ins and code compliance
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City Council Meeting Meeting Minutes October 6,2020
cases.
Development Services Director Larry Kirch stated that you can over light and shield lights and
that a huge part of this would be educating the community. Mr. Kirch confirmed that all
commercial structures built in the city within the last 15 years are dark sky community
approved.
L. SELECTION OF MEETING DATES, TIMES, LOCATIONS, AND PURPOSES
15. 20-479 Executive Session at 6:00 P.M. and Work Session at 7:00 P.M.for Monday,
October 19 and Tuesday October 20, 2020 be held in the city council
conference room and city council chambers located at 300 E. Superstition
Boulevard,Apache Junction,Arizona, respectively; and other meetings if
necessary.
Councilmember Barker moved,seconded by Councilmember Evans that an Executive Session at
6:00 P.M.and Work Session at 7:00 P.M.for Monday,October 19,2020 and that an Executive
Session at 6:00 P.M.and Work Session at 7:00 P.M.for Tuesday,October 20,2020 be held in the
city council conference room and city council chambers located at 300 E.Superstition Boulevard,
Apache Junction,Arizona,respectively;and other meetings if necessary.
Yes: 7- Mayor Serdy, Vice Mayor Wilson, Councilmember Barker, Councilmember
Evans, Councilmember Rizzi, Councilmember Schroeder and Councilmember
Struble
No: 0
M. CALL TO PUBLIC
George Schroeder, 2444 W.Virginia Street in Apache Junction, stated that there needs to be
more communication on events. He doesn't know if the annexation is a done deal but the city
will see no benefit from it. He is glad all of the board appointments were done. He has been
requested to be on them but he does not have the time.
N. ADJOURNMENT
Mayor Serdy adjourned the council meeting at 9:30 pm.
ACCEPTED THIS gx"O DAY OF to 020, BY THE MAYOR
AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA.
SIGNED AND ATTESTED TO THIS 2Q DAY OF 2020.
. ...............................0Z
JEFF SERDY
Mayor
ATTEST:
/N
4 J N FE R PEN
City Clerk
City of Apache Juncdon,Arizona Page 8
City Council Meeting MeetingMinutes October 6,2020
CITY COUNCIL MINUTES
CERTIFICATION
I hereby certify that the foregoing inutes are a true and correct copy of the minutes of the
regular meeting of the City Council of the City of Apache Junction,Arizona, held on the
day of 2020. I further certify that the meeting was duly
called and held and that a quorumwas present.
Dated this day of 7 Cr' 2020.
ZIF "
lerk
City of Apache Junction,Arizona Page 9