HomeMy WebLinkAboutORD585ORDINANCE NO.585
AN ORDINANCE OF THE MAYOR AND CITY COUNCIL OF THE CITY OF
APACHE JUNCTION,ARIZONA,ADOPTING BY REFERENCE THE STATE
OF ARIZONA MUNICIPAL RECORDS MANAGEMENT MANUAL,REVISED
OCTOBER 1986 AND AS MAY HEREAFTER BE AMENDED,AS THE
OFFICIAL RECORDS MANAGEMENT POLICY MANUAL FOR THE CITY
OF APACHE JUNCTION,ARIZONA;DESIGNATING THE CITY CLERK
AS CITY RECORDS COORDINATOR;ESTABLISHING CITY RECORDS
MANAGEMENT POLICIES;REPEALING ANY CONFLICTING PROVISIONS;
PROVIDING FOR SEVERABILITY;AND DECLARING AN EMERGENCY.
BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY
OF APACHE JUNCTION,ARIZONA,AS FOLLOWS:
SECTION I IN GENERAL
That certain document entitled State of Arizona Municipal Records Management
Manual,three copies of which are on file i n the office of the City Clerk,
which has been made a public record by the adoption of Resolution No.87-42,
i s hereby adopted as i f fully set forth in this ordinance.
SECTION I I DESIGNATION OF CITY RECORDS COORDINATOR
In accordance with Arizona Revised Statutes §41-1346 as amended,the City
Clerk i s hereby designated as the City Records Coordinator for the City
of Apache Junction,to include all existing and future city departments,
divisions and offices.
SECTION III ESTABLISHMENT OF CITY RECORDS MANAGEMENT POLICIES
I t shall be the responsibility of all existing and future city departments,
divisions and offices to comply with the provisions governing city records
as set forth in the Official Records Management Policy Manual as adopted
by this ordinance and as may hereafter be amended.
I t shall be the responsibility of each department,division and office of
the city to establish a records retention schedule in conjunction with the
City Records Coordinator and in compliance with adopted city records
management policies.
I t shall be the responsibility of each present and existing department,
division and office of the city to submit to the office of the City
Records Coordinator copies of all official.correspondence as defined by
the Official Records Management Policy Manual not less than twice each
month for development of city archival records.Exceptions to this
requirement may be permitted i f such material is found to be of a con-
fidential or privileged nature as defined by law and as approved by the
city attorney.
These polices shall be i n effect from and after July 1,1987.
ORDINANCE NO.585
PAGE ONE OF TWO
SECTION IV REPEALING ANY CONFLICTING PROVISIONS
All ordinances and parts of ordinances in conflict with the provisions of
this ordinance or any part of the code adopted herein by reference are
hereby repealed.
SECTION V PROVIDING FOR SEVERABILITY
I f any section,subsection,sentence,clause,phrase or portion of this ordinance
or any part of the code adopted herein by reference is,for any reason,held
to be invalid or unconstitutional by any court of competent jurisdiction,such
decision shall not affect the validity of the remaining portions thereof.
SECTION VI EMERGENCY CLAUSE
I t being necessary for the preservation of the peace,health and safety of
the City of Apache Junction,Arizona,that this ordinance become effective
immediately,an emergency i s hereby declared to exist and this ordinance
shall become effective immediately upon its passage and adoption.
PASSED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF
APACHE JUNCTION,ARIZONA,THIS 21ST DAY OF JULY ,1987.
SIGNED AND ATTESTED TO THIS 23RD DAY OF JULY ,1987.
APPROVED AS TO FORM:
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I •
DAVI.DV'::/TEXAN
City Attorney
ATTEST;_
KATHLEEN CONNELLY
City Clerk
257'//7-1-/-"'
ORMAN S.HILL
Mayor
ORDINANCE NO.585
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