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HomeMy WebLinkAbout2014-08-19 City Council Regular MinutesCITY COUNCIL REGULAR MEETING AUGUST 19, 2014 The regular meeting of the City Council of the City of Apache Junction, Arizona, was held on August 19, 2014, at the Apache Junction City Council Chambers pursuant to the notice required by law. CALL TO ORDER Vice Mayor Barker called the meeting to order at 7:00 p.m. INVOCATION Councilmember Wilson gave the Invocation. PLEDGE OF ALLEGIANCE Councilmember Evans led the Pledge of Allegiance. ROLL CALL Councilmembers Present:Vice Mayor Barker Councilmember Evans Councilmember Rizzi Councilmember Serdy Councilmember Waldron Councilmember Wilson Staff Present: (Mayor Insalaco was absent.) City Manager George Hoffman Assistant City Manager Bryant Powell City Attorney Joel Stern Public Safety Director Tom Kelly City Engineer Emile Schmid Assistant to the City Manager Matt Busby Others Present:Deputy City Clerk Jan Mason REGULAR MEETING OF THE CITY COUNCIL AUGUST 5, 2014 PAGE 1 OF 10 ACCEPTANCE OF CONSENT AGENDA )Councilmember Evans MOVED THAT THE CONSENT AGENDA BE ACCEPTED EXCEPT ITEM NUMBER SIX BE MOVED TO FOLLOW ITEM NUMBER EIGHT ON THE AGENDA; THAT APPROVAL BE GIVEN FOR THE PURCHASE OF A REPLACEMENT CASE 570N XT TRACTOR GANNON AND A NEW ADDITIONAL CASE 580SN LOADER/BACKHOE FROM TITAN MACHINERY OF ARIZONA FOR THE PARKS DIVISION THROUGH COOPERATIVE MINNESOTA DEPARTMENT OF TRANSPORTATION CONTRACT T-6222(5) FOR A TOTAL NOT TO EXCEED $177,741.32; AND THAT APPROVAL BE GIVEN FOR THE PURCHASE OF A REPLACEMENT FORD F- 150 FOR THE PARKS RANGER DIVISION, TWO NEW REPLACEMENT FORD PURSUIT SEDANS FOR THE PATROL DIVISION, A FORD FUSION AND A FORD ESCAPE, AS REPLACEMENT VEHICLES FOR THE CRIME INVESTIGATIONS DIVISION, AND A REPLACEMENT FORD F-350 AND REPLACEMENT FORD F- 250 FOR THE PUBLIC WORKS DEPARTMENT STREETS DIVISION FROM CHAPMAN FORD THROUGH COOPERATIVE ARIZONA STATE CONTRACT ADSP012- 016665 FOR A TOTAL AMOUNT NOT TO EXCEED $146,441.35; AND THAT APPROVAL BE GIVEN TO THE PROFESSIONAL SERVICES AGREEMENT BETWEEN EAST VALLEY ADULT RESOURCES, INC. AND THE CITY OF APACHE JUNCTION FOR THE MILEAGE REIMBURSEMENT INCENTIVE PROGRAM ("RIDE CHOICE") FOR FISCAL YEAR 2014-2015 IN AN AMOUNT NOT TO EXCEED $26,432; AND THAT AUTHORIZATION BE GIVEN FOR THE MAYOR TO SIGN THE AGREEMENT; AND THAT APPROVAL BE GIVEN FOR THE GRANTOR AGREEMENT BETWEEN THE ARIZONA DEPARTMENT OF ECONOMIC SECURITY AND THE CITY OF APACHE JUNCTION FOR VENDING SERVICES AT THE LIBRARY AND PUBLIC WORKS; AND THAT AUTHORIZATION BE GIVEN FOR THE MAYOR TO SIGN THE AGREEMENT. Councilmember Waldron SECONDED THE MOTION. VOTE:Unanimous. The motion carried. AWARDS, PRESENTATIONS AND PROCLAMATIONS REGULAR MEETING OF THE CITY COUNCIL AUGUST 5, 2014 PAGE 2 OF 10 None. ANNOUNCEMENT OF CURRENT EVENTS Councilmember Evans reminded everyone of the Women's Holistic Conference on Saturday at Dolce Vita.They are offering a 2 for 1 price now. CITY MANAGER'S REPORT None. CONSENT AGENDA (CONTINUED) REAPPOINTMENT OF BOARD MEMBERS TO THE SUPERSTITION MOUNTAINS COMMUNITY FACILITIES DISTRICT ) )Councilmember Wilson commented he requested this be pulled from the consent agenda because of the aspect of their not opening this up to prospective people who might be interested in it.Secondly, for the view that we were just arbitrarily picking somebody and not really discussing it very much.He would like to make a motion to table this until September 16.In the meantime, he would like the acting city manager to put ln a request for anyone that may be interested in it.The council would vote on this on September 16. Assistant City Manager Bryant Powell stated that would be about a month from now.It would be about two weeks for the public to get a chance to submit their names.He asked if he wanted them to just submit their names. Councilmember Wilson commented he could submit a name to him and he could do the interviews or however he wants to do it or how they have been doing it in the past. Assistant City Manager Bryant Powell stated they would then bring that back for September 16. Councilmember Waldron commented he believes they normally do a talent bank and all of REGULAR MEETING OF THE CITY COUNCIL AUGUST 5, 2014 PAGE 3 OF 10 them come to the council for the interviews.That is how we normally work that. Assistant City Manager Bryant Powell stated they can do the talent bank.He is not familiar with the process.He is not sure how it was done. City Attorney Joel Stern stated the talent bank application process, like in the other boards and commissions, is where the city clerk collects them, provides them to the council at one point in a booklet, and they would list what they are interested in.That is how we do the other commissions.We may have done the sewer board this way a few times but it is not too common as they are six year terms. He commented if they want it done like the other ones, he would ask the acting city clerk, or whatever her title is right now. There are other boards and commissions coming up. Deputy City Clerk Jan Mason stated they have the annual board and commission appointments coming up in October. City Attorney Joel Stern stated he did not know if they wanted to make that part of this. As he said last night, the board members, and this has been confirmed by the sewer board counsel, would continue in that position until it is filled. Vice Mayor Barker asked if the sewer board is listed on the talent bank application.She does not think it is as they have done that separately. Deputy City Clerk Jan Mason stated she does not believe it is as it is not a regular board and commission for the city.In the past, she was only aware of one time when there were multiple applicants.She was not sure if that was the result of an article in the paper or if people heard about it by word of mouth.As Joel stated last night, in the past they could not find anybody to be on the board and they had to go around and find someone who would be willing to serve. If they do an article, she does not know how many applications they will get.There is a possibility they will, but they would not have to do a book for this one only.It would be in a book REGULAR MEETING OF THE CITY COUNCIL AUGUST 5, 2014 PAGE 4 OF 10 if it was combined with the annual appointments.However, they cannot change their term dates to October.They would still end on July 7. Councilmember Serdy commented he thinks since they are still in transition and they have an interim, they need somebody as quick as possible rather than prolonging it.He thinks September is better than pushing it off until October.He asked if this is limited to city residents since they have some holdings outside the city. City Attorney Joel Stern stated they have to be a member and cannot own more than 40 acres in the district.They could be living outside the city limits. Councilmember Wilson asked if they have to be serviced by the sewer district. City Attorney Joel Stern stated that is correct. Councilmember Serdy commented he and the vice mayor cannot vote on it since they do not have it. Vice Mayor Barker stated she does actually have it. City Attorney Joel Stern commented this is Resolution No. 92-15.He was sure Jan remembers it. Deputy City Clerk Jan Mason stated she pulled it all today for their reference. City Attorney Joel Stern stated in section H the district is to be governed by a district board comprised of five directors appointed by the council. None of them is to be a landowner owning more than 40 acres in the district and none is to be an elected official of the municipality or an employee or agent of the landowner or municipality.It does not talk about service. REGULAR MEETING OF THE CITY COUNCIL AUGUST 5, 2014 PAGE 5 OF 10 Vice Mayor Barker asked what process he is proposing be used for the next two weeks. Councilmember Wilson commented he ran it by Bryant last night.He would like to have an announcement in the newspaper and have them contact Bryant if they are interested.The council could interview them around September 16 or Bryant can come forward with some information on them.They already have the two they know are willing to serve. He feels they need to open it up in case anyone else is interested. Deputy City Clerk Jan Mason stated if he is looking for the second set of meetings in September, they would interview on September 15 and appoint on September 16. Vice Mayor Barker asked if the process has to be in the motion. City Attorney Joel Stern commented they can say a process approved by the city manager in the motion. Deputy City Clerk Jan Mason stated it would not be tabled, it would be continued to a date certain. Councilmember Wilson MOVED THAT WE CONTINUE THIS, THAT THE PROCESS BE ESTABLISHED BY THE CITY MANAGER, AND WE WOULD DO THE INTERVIEWS ON SEPTEMBER 15 AND ON SEPTEMBER 16 WE WOULD VOTE. Councilmember Rizzi SECONDED THE MOTION. VOTE:Unanimous. The motion carried. PUBLIC HEARINGS PROPOSED RESOLUTION NO. 14-34, REGULAR MEETING OF THE CITY COUNCIL AUGUST 5, 2014 PAGE 6 OF 10 DECLARING PORTIONS OF PUBLIC ROADWAY EASEMENTS LOCATED ON 7TH AVENUE FROM WICKIUP TO CHAPARRAL, DESCRIBED IN EXTINGUISHMENT CASE EX -14-34, BE EXTINGUISHED )City Engineer Emile Schmid briefed the council on the item. Vice Mayor Barker opened the public hearing on the item.There being no one wishing to speak, she closed the public hearing and reopened the item to council discussion.There being no further discussion, she called for a motion. Councilmember Waldron MOVED THAT RESOLUTION NO. 14-34, A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, DECLARING THAT PORTIONS OF THE PUBLIC ROADWAY EASEMENTS LOCATED ON 7TH AVENUE FROM WICKIUP ROAD TO CHAPARRAL ROAD, AND DESCRIBED IN EXTINGUISHMENT CASE EX -14-34, ARE NO LONGER NECESSARY FOR PUBLIC USE AS PUBLIC ROADWAY EASEMENTS AND ARE HEREBY EXTINGUISHED AS PRESENT AND FUTURE PUBLIC RIGHT-OF-WAY, BE APPROVED. Councilmember Wilson SECONDED THE MOTION. VOTE:Unanimous. The motion carried. OLD BUSINESS None. NEW BUSINESS None. DIRECTION TO STAFF None. SELECTION OF MEETING DATES, TIMES, LOCATIONS, AND PURPOSES REGULAR MEETING OF THE CITY COUNCIL AUGUST 5, 2014 PAGE 7 OF 10 Councilmember Waldron stated the executive session and work session for Monday, September 1, 2014, are canceled due to the observation of Labor Day.He MOVED THAT AN EXECUTIVE SESSION AT 5:45 P.M. AND A WORK SESSION AT 7:00 P.M. BE HELD ON TUESDAY, SEPTEMBER 2, 2014, IN THE CITY COUNCIL CONFERENCE ROOM AND CITY COUNCIL CHAMBERS RESPECTIVELY. THE MOTION. VOTE:Unanimous. The motion carried. CALL TO THE PUBLIC: None. ADJOURNMENT Councilmember Evans SECONDED )Vice Mayor Barker adjourned the meeting at 7:18 p.m. Consent Agenda Items are as follows: 1. Acceptance of Agenda. 2. Approval of Minutes of Regular Meeting of August 5, 2014. 3. Consideration of the procurement of fleet equipment for the current budget year. 4. Consideration of the procurement of vehicle equipment for the current budget year for Parks & Recreation, Police and Public Works departments. 5. Professional services agreement with East Valley Adult Resources, Inc. for mileage reimbursement incentive program (Ride Choice) in an amount not to exceed $26,432.00. 6. Reappointment of board members to the Superstition Mountains Community Facilities District (SMCFD). REGULAR MEETING OF THE CITY COUNCIL AUGUST 5, 2014 PAGE 8 OF 10 7. Consideration of approval of the grantor agreement between the Arizona Department of Economic Security and the City of Apache Junction for vending services at the Library and Public Works. ACCEPTED THIS 2ND DAY OF SEPTEMBER, 2014, BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA. SIGNED AND ATTESTED TO THIS 2ND DAY OF SEPTEMBER, 2014. ATTEST: KATHLEEN CONNELLY City Clerk OHN S. INYALACO Mayor CITY COUNCIL MINUTES CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the City Council of the City of Apache Junction, Arizona, held on the 19th day of August, 2014.I further certify that the meeting was duly called and held and that a quorum was present. Dated this 20th day of August, 2014. Tzz KATHLEEN CONNELLY City Clerk REGULAR MEETING OF THE CITY COUNCIL AUGUST 5, 2014 PAGE 9 OF 10