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HomeMy WebLinkAbout2014-11-18 City Council Regular MinutesCITY COUNCIL REGULAR MEETING NOVEMBER 18, 2014 The regular meeting of the City Council of the City of Apache Junction, Arizona, was held on November 18, 2014, at the Apache Junction City Council Chambers pursuant to the notice required by law. CALL TO ORDER Mayor Insalaco called the meeting to order at 7:00 p.m. INVOCATION Councilmember Wilson gave the Invocation. PLEDGE OF ALLEGIANCE Councilmember Serdy led the Pledge of Allegiance. ROLL CALL Councilmembers Present:Mayor Insalaco Councilmember Evans Councilmember Rizzi Councilmember Serdy Councilmember Waldron Councilmember Wilson Staff Present: (Vice Mayor Barker was absent.) City Manager George Hoffman Assistant City Manager Bryant Powell City Clerk Kathleen Connelly City Attorney Joel Stern Public Safety Director Tom Kelly Development Services Director Larry Kirch Assistant to the City Manager Matt Busby REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 18, 2014 PAGE 1 OF 17 Others Present:Senior Planner Rudy Esquivias Program Coordinator Heather Patel Animal Control Officer Tim Shetlar ACCEPTANCE OF CONSENT AGENDA )Councilmember Rizzi MOVED THAT THE CONSENT AGENDA BE ACCEPTED AS PRESENTED; AND THAT MAGISTRATE JUDGE JAMES HAZEL BE AUTHORIZED TO SERVE AS A JUVENILE COURT HEARING OFFICER FOR PINAL COUNTY. Councilmember Wilson SECONDED THE MOTION. VOTE:Unanimous. The motion carried. AWARDS, PRESENTATIONS AND PROCLAMATIONS Mayor Insalaco and Public Safety Director Tom Kelly presented Animal Control Officer Tim Shetlar with his 25 Year Service Award.Tomorrow will be his official last day with the city. The police department also presented him his badge and name plate. Mr. Alfredo Dreyfus, Vice President of Board Development for the Boys and Girls Club of the East Valley presented Mayor Insalaco with a Certificate of Emeritus as an emeritus board member.He was joined by Ramon Elias, Chief Executive Officer and President for the Boys and Girls Club of the East Valley and Tim Sicocan,. Branch Executive for the Apache Junction club. ANNOUNCEMENT OF CURRENT EVENTS Councilmember Wilson announced he attended the Health and Wellness Expo last weekend and they had a heavy turnout of visitors and vendors.He commended parks and recreation for all the work they did for an event of this size. Councilmember Evans thanked all the residents that sent letters concerning the Cooper Treatment Plant.It was the largest outpouring since she has been on the council, approximately 25 REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 18, 2014 PAGE 2 OF 17 letters.It was well received and Mr. Cooper has withdrawn his application to build the plant.It is not they do not want businesses and industry in the area; it is they want the correct type of businesses and industry in the area.He agreed and heard what everyone had to say. Councilmember Evans announced they will be having pet pictures with Santa Claus at Paws and Claws this Saturday.They are free but will take donations.She added the dog of the week is a deer Chihuahua. Councilmember Wilson announced the Little Buckaroos Rodeo is this weekend at Prospector Park. Mayor Insalaco announced he, Bryant Powell and Janine Solley attended the Winter Visitors' Association breakfast at Barleen's.It was a packed house.There is no place in the state that can put on a show like they do.He is glad they are here in Apache Junction. CITY MANAGER'S REPORT Assistant City Manager Bryant Powell thanked Tim Shetlar for his 25 years of dedicated service to animal control. PUBLIC HEARINGS PROPOSED RESOLUTION NO. 14-39, AUTHORIZING THE SUBMISSION OF FISCAL YEAR 2015 COMMUNITY DEVELOPMENT BLOCK GRANT AND FISCAL YEAR 2015 STATE SPECIAL PROJECT GRANT APPLICATIONS )Program Coordinator Heather Patel briefed the council on the item. Mayor Insalaco opened the public hearing on the item.There being no one wishing to speak, he closed the public hearing and reopened the item to council discussion. Program Coordinator Heather Patel stated the leadership team discussed all the projects and REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 18, 2014 PAGE 3 OF 17 made some recommendations.They did not specify which funding source they preferred.They liked the sidewalks in the Grand- Ocotillo -Main neighborhood as well as the sidewalks and lighting in the Smythe Homie neighborhood.The council may choose which one they want.They have some alternatives based upon projects that would be good fits for the funding sources.The resolution will identify which projects they wish to select. Councilmember Waldron asked if they have to identify those by the funding source. Program Coordinator Heather Patel stated they do. Councilmember Waldron asked if the Smythe Homie neighborhood would be the State Special Projects or the Community Development Block Grant. Program Coordinator Heather Patel stated it would be their choice. Councilmember Waldron commented the amount of money involved in both would fund that. Program Coordinator Heather Patel stated it would not.Both of those projects would be one million dollars or more.They would certainly use the money to go towards what they can get done.It would again have to be some sort of phased project.If they choose the Smythe Homie neighborhood for the State Special funding, the $300,000, then in the engineering process they would decide what the best use would be such as putting sidewalks on one particular road this time.The next phase could be another road.It would be the same thing with Grand -Ocotillo -Main.The engineering process would outline the best process or best way to get everything done with the funding available.They can say they would like the Smythe Homie project to be on both funding sources.Or the Grand -Ocotillo -Main on both.The application process and the deadlines for those are at different times.Within the engineering process they would make sure they would take into consideration both funding sources. REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 18, 2014 PAGE 4 OF 17 Councilmember Evans asked because the Smythe Homie is both lighting and sidewalks if they could have the option to do just the lighting first.She dislikes it when they have the sidewalks and then they do not. If they do not have enough to do the entire sidewalks, she asked if they have enough to do the lighting for safety first, rather than take $300,000 and make improvements on this street or that street. Program Coordinator Heather Patel stated they can definitely choose just lighting. Councilmember Evans commented even on the Pueblo Del Sol where they had the drainage issues and the sidewalks, they would have to address the drainage issues first before they can do the sidewalks.She asked if they could say just that.If they have lighting, that is security for the whole neighborhood.Otherwise, they only get the sidewalks and lighting for one street. Program Coordinator Heather Patel stated with regards to Pueblo Del Sol, they are currently in phase one, which is resolving the drainage issue.They also have some money to do sidewalks.That is being done.Phase two, which was approved by the council, is waiting on some information on the engineer as to how the money will be allocated before they can send in the application.Most likely it will be new paving and sidewalk. Councilmember Rizzi asked if they have a better chance of getting one or the other, or can they go for both of them and do they have a chance of getting both of them. Program Coordinator Heather Patel stated both projects are of high priority to the state. But she can say that because of the Strong, Sustainable Community Initiative is an initiative, and there was extra public participation involvement with those specifically, that may weigh a little bit better under the State Special Projects program rather than the Community Development Block Grant program.It is something they would look at and say they are being more targeted and focused. REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 18, 2014 PAGE 5 OF 17 Councilmember Waldron asked if it would jeopardize the second submittal for one project by it being under the other program if they were to pick one project since there are separate deadlines for submittals. Program Coordinator Heather Patel stated it would not jeopardize it.They would have to be clear they are two separate projects and at the end of the Community Development Block Grant one they would have a complete project and at the end of the State Special Projects they would have s complete project.Together they make a bigger, better project.It will not jeopardize anything; they just need to acknowledge they may not get the State Special Project funding. Councilmember Waldron commented he would like to see them go with a recommendation for the Community Development Block Grant money on the Grand- Ocotillo and the State Special Project for the Smythe Homie. Councilmember Rizzi asked if they were going to ask specifically for lighting. Councilmember Waldron asked if they would ask for that in the motion or would they work with internally with staff. Program Coordinator Heather Patel stated it would be nice if they could get it in the motion. Councilmember Serdy commented he is curious for in the future about the sewer hook-ups for businesses.They have a lot of businesses that are not hooked up on the sewer.He asked how that is holding them back and what areas she is talking about, maybe not for this year but for years down the road. Program Coordinator Heather Patel stated the businesses would have to be within one of the two redevelopment areas.The lack of being on the system has to be some sort of violation or the state saying they are violating something by not being on the system.It cannot technically just be because they want to now be on the system. REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 18, 2014 PAGE 6 OF 17 Councilmember Serdy asked if she knew for a fact if there are businesses like this. Program Coordinator Heather Patel stated she does not. Mayor Insalaco closed the discussion and called for a motion. Councilmember Waldron MOVED THAT RESOLUTION NO. 14-39, A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, AUTHORIZING THE SUBMISSION OF APPLICATIONS FOR FY 2015 STATE COMMUNITY DEVELOPMENT BLOCK GRANT REGIONAL ACCOUNT ("CDBG") FOR THE GRAND- OCOTILLO NEIGHBORHOOD; AND FY 2015 STATE SPECIAL PROJECT ("SSP") FUNDS FOR THE SMYTHE HOMIE NEIGHBORHOOD FOR LIGHTING, AND CERTIFYING THAT THE APPLICATIONS (1) MEET THE IDENTIFIED HOUSING AND COMMUNITY DEVELOPMENT NEEDS; AND (2) IS NECESSARY FOR IMPLEMENTATION AND COMPLETION OF THE ACTIVITIES OUTLINED IN THE CDBG AND SSP APPLICATIONS, BE APPROVED. Councilmember Rizzi SECONDED THE MOTION. City Clerk Kathleen Connelly asked if they had included everything they needed about the lighting. Councilmember Waldron commented they did. VOTE:Unanimous. The motion carried. PROPOSED RESOLUTION NO. 14-41, CASE SD -1-14, REQUEST BY HUDD HASSELL ON BEHALF OF IRONWOOD HEIGHTS LLC AND BELA FLOR COMMUNITIES INC. FOR APPROVAL OF A PRELIMINARY PLAT FOR THE PROPOSED BELLA CORONA SUBDIVISION ) REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 18, 2014 PAGE 7 OF 17 )Senior Planner Rudy Esquivias briefed the council on the item. Councilmember Rizzi asked if the developer was in agreement with lot 1. Senior Planner Rudy Esquivias stated he sent him an email stating these were the council's concerns and please be prepared to address them but he has not responded.He does not think he has a problem with it but he will let him answer that question. Mayor Insalaco requested the applicant address the council. Mr. Edmir Dzudza, architect representing the developer in the case, addressed the council. Mayor Insalaco asked if he had any problem with the requests. Mr. Edmir Dzudza asked to be allowed to check the paperwork on the lot.Senior Planner Rudy Esquivias provided the information and plat maps for him.Mr. Edmir Dzudza stated the lot in the corner is marked as being a model type A.They do not have a one story model designed for that particular lot.If it is their request, they can accomplish it.They can make an extra effort and provide design forms for a one story model.This lot is unique.There were homes in the area and those homes were destroyed.The neighbors from the west were the only ones with comments and they put in all the amenities on this side. Mayor Insalaco stated he does not have a problem with it but is wondering if the homes over there do. Councilmember Rizzi commented she remembered the homeowners on the other side did not want a 50' home where they could look down.They wanted to be sure they would have their privacy. REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 18, 2014 PAGE 8 OF 17 Mr. Edmir Dzudza stated if they look at the larger view they will see there is nothing in this particular corner.They are all one story homes across the portion nearby as the neighbors did not want to see two story homes. Mayor Insalaco asked where the complaint came from. Senior Planner Rudy Esquivias spoke from the audience and was unreadable. Councilmember Evans commented the other homes are north/south as well.It is not that their view from the back or the front would be obstructed.The subject home would also be a north/south. Mayor Insalaco stated he liked the idea of bigger lots. Councilmember Evans commented Mr. Hassell has done some nice things and explained he has basically been a horizontal builder.She asked if there is a vertical builder yet and when do they anticipate starting. Mr. Edmir DzuDza stated they will be the vertical builder as well on this project. Councilmember Evans asked if he would be doing the vertical or just the horizontal. will be doing both. when he anticipates starting. would be January 1. Mr. Edmir Dzudza stated he Councilmember Evans asked Mr. Edmir Dzudza stated that Councilmember Waldron asked if they will be four-sided architecture. REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 18, 2014 PAGE 9 OF 17 Mayor Insalaco asked if they would be building something that does not look like a barn. They beautify the front and the rest looks like something else. There was discussion away from the microphones that was inaudible. Councilmember Evans commented she can see from the plans that there are windows on all four sides.They are not just a flat surface. Councilmember Waldron commented the concern was that although there were windows there were no pop -outs. Mayor Insalaco commented it was just a window and looked like a barn.He complained years ago if there were going to be any pop -outs or any architectural design or features on the windows or is it just a window. Mr. Edmir Dzudza stated as far as architectural features they can add sills. Mayor Insalaco commented just as long as they add something. Mr. Edmir Dzudza stated they could try fake shutters and things like that. Councilmember Waldron commented that is what they will call four-sided architecture. Assistant City Manager Bryant Powell stated a start date of January 1 would be wonderful.The mayor and council have expressed a desire and policy of reducing the development fees in half.They have had two developers come in and say they were going to start and they have not seen Stagecoach or Bel Agave. Mayor Insalaco commented this has been months. REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 18, 2014 PAGE 10 OF 17 Assistant City Manager Bryant Powell stated he is delighted to hear a January 1 start date and that Hudd is the builder.He asked if they would have to put this on the consent agenda for the final plat to get this going. Senior Planner Rudy Esquivias stated that is correct.This is the preliminary plat.The final plat and improvement plans' have not been processed.We will not see construction on January 1 but they hopefully will see a final plat submittal on or about January 1. Mr. Edmir Dzudza stated the design team is working at full speed so this is our target date. Assistant City Manager Bryant Powell asked if there is a requirement for the final plat to be at a public hearing. City Attorney Joel Stern stated it does. Mayor Insalaco opened the public hearing on the item.There being no one wishing to speak, he closed the public hearing and called for council discussion.There being no further discussion, he called for a motion. Councilmember Waldron MOVED THAT RESOLUTION No. 14-41, A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, APPROVING A PRELIMINARY SUBDIVISION PLAT FOR THE "BELLA CORONA" SUBDIVISION, IN CASE SD -1-14, BY IRONWOOD HEIGHTS LLC, REPRESENTED BY HUDD HASSELL, BE APPROVED WITH A CONDITION OF APPROVAL NUMBER EIGHT, THAT THE HOMES HAVE FOUR-SIDED ARCHITECTURE. Councilmember Evans SECONDED THE MOTION. VOTE:Unanimous. The motion carried. OLD BUSINESS REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 18, 2014 PAGE 11 OF 17 PROPOSED RESOLUTION NO. 14-42, REQUESTING THE PINAL COUNTY PLANNING AND ZONING COMMISSION RECOMMEND DENIAL TO THE PINAL COUNTY BOARD OF SUPERVISORS OF IUP-002-14 RELATING TO JRC'S PROPOSED SLUDGE TREATMENT FACILITY ) )Mayor Insalaco announced Cooper has pulled his permit and does not want to do this.This is great.He called for any council discussion. Councilmember Waldron commented Cooper's has withdrawn based on an agreement they have reached with the sewer district.Their board of directors will meet on Friday and hopefully ratify that agreement.He wanted to thank everybody for the number of letters that came in, like Councilmember Evans mentioned.State Representative Doug Coleman also received a lot of letters in opposition to this project.That helped move this thing along.County Supervisor House came to the council meeting thinking this was an acceptable use for this part of Apache Junction.Even though this property is in the county, it is within the incorporated area of Apache Junction.He implored the county to review the uses in the area and rezone as needed so that this type of use or other obnoxious uses are not allowed.He read from the proposed resolution that "any obnoxious use", not just this one, but with this particular proposed project, and he would say any obnoxious use "is not in harmony with or consistent with the Pinal County Comprehensive General Plan, not the City of Apache Junction's General Land Use Plan, and any use that is incompatible with that or presents an obnoxious use for neighbors".He would hope the county would take a look at that prior to going to any hearings.Under the county process, once an industrial use permit is issued, that becomes zoning for the property forever.Actually, some would have to go back to get an industrial use permit to do that.It, in effect, changes the zoning.Hopefully the county will take notice of this.He understands Mr. Cooper's concern but he thinks the sewer district has addressed that.The board will meet on Friday and hopefully ratify that agreement. Councilmember Wilson asked if it would be advantageous to at least write a letter of concern REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 18, 2014 PAGE 12 OF 17 on this.He agrees with the idea as it is surrounded by our general plan area. Mayor Insalaco asked the city attorney for his thoughts. City Attorney Joel Stern stated they may direct staff to take such action as they deem appropriate. Mayor Insalaco commented he believes Councilmember Wilson just did that. Councilmember Waldron agreed they should. City Attorney Joel Stern stated if they are going to direct staff they may want to vote on it. motion. it would be the resolution. would not. Mayor Insalaco called for a Councilmember Wilson asked if Mayor Insalaco commented it City Attorney Joel Stern stated he heard bits and pieces from the resolution.He thinks he knows what he is looking for.They are looking at an objection to any type of use in the future of that sort. Councilmember Wilson MOVED THAT RESOLUTION NO. 14-42, A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, REQUESTING THE PINAL COUNTY PLANNING AND ZONING COMMISSION BE ADVISED OF OUR CONCERNS FOR THE FUTURE USE OF THIS AREA, AND WE SEND THEM A LETTER STATING SO. Councilmember Waldron SECONDED THE MOTION. REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 18, 2014 PAGE 13 OF 17 VOTE:5-1 (Councilmember Rizzi voted in opposition.) During the vote the following dialogue took place: Councilmember Rizzi commented she is tied on this because she believes competition is good and she believes if they had come up with an appropriate plan and done it in the manner that the sewer district is already doing it, it might not have been a bad thing.There might have been some issues on how they were doing the treatment and there might have been some odor issues, but if they were able to come up with a plan and not have that problem she is not so sure that competition would have been a bad thing.For that reason she will say no. Councilmember Serdy commented they now bring something in there that could be offensive to residents and what we are trying to do.This would have no real teeth, we are just asking them to look at this harder. Assistant City Manager Bryant Powell stated it will not have teeth but be a letter only. City Attorney Joel Stern stated from the motion he heard, it would be a letter to the board of supervisors, they will figure out who should sign it, and it would concern the heavy industrial use in that area. Councilmember Wilson commented and any obnoxious types. Councilmember Serdy commented he has no problem with heavy industrial use, just nice heavy industrial use that does not smell bad.He voted yes. The motion carried. NEW BUSINESS None. DIRECTION TO STAFF REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 18, 2014 PAGE 14 OF 17 FISCAL YEAR 14-15 HUMAN SERVICES FUNDING RECOMMENDATIONS )City Clerk Kathleen Connelly briefed the council on the item. Mayor Insalaco called for any discussion.There being no discussion, he called for a motion. Councilmember Waldron MOVED THAT THE FOLLOWING DIRECTION BE GIVEN TO STAFF REGARDING THE FISCAL YEAR 14-15 HUMAN SERVICES FUNDING RECOMMENDATIONS:THAT WE GO WITH THE RECOMMENDATIONS OUTLINED IN THE MEMO OF NOVEMBER 3, 2014. Councilmember Evans SECONDED THE MOTION. VOTE:Unanimous. The motion carried. REQUEST FROM EAST VALLEY ADULT RESOURCES TO REDIRECT REMAINING FUNDS FROM FISCAL YEAR 2014-15 RIDE CHOICE PROGRAM TO THE SENIOR VAN TRANSPORTATION PROGRAM AND TO DO THE SAME FOR FUTURE BUDGET YEARS) City Clerk Kathleen Connelly briefed the council on the item. Councilmember Waldron commented he understands the problem East Valley Adult Resources has run into and the need for the money.He expressed concern last night that the people who are involved in the Ride Choice program now be talked to so they do not lose transportation they need.The other thing he would like to do is take out of the motion, at the end of it, where is says do the same for future budget years.He would like to look at it on an annual basis and see if there are grant opportunities that come in where they can restore the funding to where it belongs. REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 18, 2014 PAGE 15 OF 17 Mayor Insalaco called for any further discussion.There being no discussion, he called for a motion. Councilmember Waldron MOVED THAT THE FOLLOWING DIRECTION BE GIVEN TO STAFF REGARDING THE REQUEST FROM EAST VALLEY ADULT RESOURCES TO REDIRECT REMAINING FUNDS FROM FISCAL YEAR 2014-15 RIDE CHOICE PROGRAM TO THE SENIOR VAN TRANSPORTATION PROGRAM AND THAT STAFF REWORK THE CONTRACT WITH EAST VALLEY ADULT RESOURCES, KEEPING IN MIND THE RIGHTS TO CURRENT RIDE CHOICE PARTICIPANTS, THAT THEY ARE HANDLED AND TAKEN CARE OF. Councilmember Wilson SECONDED THE MOTION. VOTE:Unanimous. The motion carried. SELECTION OF MEETING DATES, TIMES, LOCATIONS, AND PURPOSES Councilmember Waldron MOVED THAT AN EXECUTIVE SESSION AT 5:45 P.M. AND A WORK SESSION AT 7:00 P.M. BE HELD ON MONDAY, DECEMBER 1, 2014, IN THE CITY COUNCIL CONFERENCE ROOM AND CITY COUNCIL CHAMBERS RESPECTIVELY; AND THAT AN EXECUTIVE SESSION AT 5:45 P.M. BE HELD ON TUESDAY, DECEMBER 2, 2014, IN THE CITY COUNCIL CHAMBERS. Councilmember Evans SECONDED THE MOTION. VOTE:Unanimous. The motion carried. CALL TO THE PUBLIC: Mr. Tim Sicocan, representing the Boys and Girls club, thanked them for their support, raising $1,382 from the Bellamy Brothers concert, and invited everyone to their Thanksgiving Day Meal. REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 18, 2014 PAGE 16 OF 17 ADJOURNMENT Mayor Insalaco adjourned the meeting at 7:55 p.m. Consent Agenda Items are as follows: 1. Acceptance of Agenda. 2. Approval of Minutes of Regular Meeting of November 4, 2014. 3. Consideration and action on Juvenile Court Hearing Officer appointment. ACCEPTED THIS 2ND DAY OF DECEMBER, 2014, BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA. SIGNED AND ATTESTED TO THIS 2ND DAY OF DECEMBER, 2014. ATTEST: KATHLEEN CONNELLY City Clerk CITY COUNCIL MINUTES CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the City Council of the City of Apache Junction, Arizona, held on the 18th day of November, 2014.I further certify that the meeting was duly called and held and that a quorum was present. Dated this 24th day of November, 2014. _,Z722 KATHLEEN CONNELLY City Clerk REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 18, 2014 PAGE 17 OF 17 NOVEMBER 3, 2014 MEMORANDUM TO:HONORABLE MAYOR AND CITY COUNCIL MEMBERS THROUGH:GEORGE R. HOFFMAN, CITY MANAGER FROM:KATHLEEN CONNELLY, CITY CLERK SUBJECT:AGENDA ITEM FOR NOVEMBER 17 WORK SESSION AND NOVEMBER 18 REGULAR MEETING (FY 2014-2015 HUMAN SERVICES FUNDING RECOMMENDATIONS) The Health & Human Services Commission, as required by City Code, met recently to discuss and review FY 2014-2015 human services funding requests, to interview qualified applicants and to formulate their recommendations to the City Council.The commission opted to interview all of the agencies. The city received applications from a total of four agencies in the following amounts: 1.Apache Junction Reach Out, Inc.(Food Bank)$30,000 2.Boys & Girls Club (Apache Junction Branch)25,000 3.Community Alliance Against Family Abuse 18,000 4.East Valley Adult Resources (congregate meals)15,000 (home -delivered meals)15,000 5.East Valley Adult Resources (van transportation)40,000 Total $143,000 With the understanding that $100,000 had been allocated in the current fiscal year budget for human services funding, and based upon agency compliance with the requirements of City Code Article 2-14, their related human service agreements and their demonstrated ability to provide direct services to city residents,the commission members voted unanimously to make the following recommendations for FY 2014-2015: 1.Apache Junction Reach Out Food Bank - $32,000, with the stipulation that the funds be used to provide emergency food to city residents only and for utility costs to maintain the food and freezers at the food bank facility.Quarterly reports must meet city requirements. When filing their funding request in January 2014, the food bank asked for $30,000.During their presentation to the commission on October 29th, food bank representatives mentioned that they are no longer receiving free food through St. Mary's Food Bank. This has caused a decrease of 18,000 pounds of food per month.They can still purchase food through St. Mary's Food Bank. This has created an unexpected burden on their resources which was not known in January.The commission took this into consideration and recommended that the food bank be funded at $32,000 for FY 2014-15. 2.Boys & Girls Club (Apache Junction Branch) - $20,000, with the stipulation that the funds be used for Project Learn, an educational enhancement program and for after school and intersession programs. The funds must be spent on city residents only and quarterly reports must meet city requirements. 3.Community Alliance Against Family Abuse - $18,000, with the stipulation that the funds be used for an intervention program for families affected by domestic abuse, to include empowerment sessions, legal advocacy services and general advocacy services. The funds must be spent on city residents only and quarterly reports must meet city requirements. 4.East Valley Adult Resources - $15,000 for congregate meals for city residents at the senior center, transportation services to and from the center, and $15,000 for home- delivered meals to city residents.All funds must be used for city residents only. Quarterly reports must meet city requirements. Total of recommendations - $100,000. Provisions of standard human services contracts will remain in place to include the requirements that each agency designate a primary and secondary contact person and that their names/telephone numbers be provided to the city clerk; that all reports and other records submitted to the city be typed or prepared via word processor and be submitted in person or by first class mail; that handwritten records and reports are unacceptable; that the person assigned to completing and filing the quarterly reports be familiar with the terms and requirements of the agreement in order to avoid processing errors and delays; and that each agency be advised that the original purpose of the human services funding was to provide "start up" monies for human services agencies for programs and not to provide annual funding for an indefinite period of time. Continual requests make it difficult for new agencies to also obtain funding.Should any agency default in their contract, the unused funds may be distributed proportionately among the remaining agencies or,at the discretion of the city manager, be retained in the city general fund.These contracts also contain a provision regarding restrictions on political activities as is now included in all city agreements with nonprofit entities. Members of the Health and Human Services Commission will be present at the November 17 work session to answer your questions on these recommendations.Direction to staff will be requested at the November 18 meeting.If so directed, the contracts will be placed on the December 2 consent agenda items at which time you can approve them or opt to continue them to a later date. Attachments: City Code Article 2-14 Funding Comparison Table Sample contract Sample invitation letter of October 23, 2014