HomeMy WebLinkAbout2013-07-01 City Council Special MinutesCITY COUNCIL
SPECIAL MEETING
JULY 1, 2013
The special meeting of the City Council of the City of
Apache Junction, Arizona, was held on July 1, 2013, at the
Apache Junction City Council Chambers pursuant to the notice
required by law.
CALL TO ORDER
Mayor Insalaco called the meeting to order at 7:00 p.m.
ROLL CALL
Councilmembers Present:Mayor Insalaco
Vice Mayor Barker
Councilmember Evans
Councilmember Rizzi
Councilmember Serdy
Councilmember Waldron
Councilmember Wilson
Staff Present:City Manager George Hoffman
Assistant City Manager Bryant Powell
City Clerk Kathleen Connelly
City Attorney Joel Stern
Deputy Chief Tom Kelly
Public Works Director Giao Pham
Parks and Recreation Director Jeff Bell
Finance Director Donna Meinerts
Human Resources Director Liz Riley
Assistant to the City Manager Matt
Busby
Others Present:City Magistrate James Hazel
DISCUSSION ON TENTATIVE BUDGET FOR
FISCAL YEAR 2013-2014
)Assistant City Manager
Bryant Powell briefed the council on the item.
SPECIAL MEETING OF THE CITY COUNCIL
JULY 1, 2013
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Vice Mayor Barker commented
she felt they had been well-educated by staff on multiple
occasions and she thanked them for helping the council get
through all of this and see all the points they were making.
PUBLIC HEARING:TENTATIVE BUDGET
FOR FISCAL YEAR 2013-2014
)Mayor Insalaco opened the
public hearing on the item.There being no one wishing to
speak, he closed the public hearing and called for any council
discussion.There being no discussion, he moved on to the next
item.
RESOLUTION NO. 13-27, ADOPTION OF
TENTATIVE BUDGET FOR FISCAL YEAR
2013-2014 AND GIVING NOTICE OF
FINAL BUDGET ADOPTION
)Mayor Insalaco called for
a motion.
Vice Mayor Barker asked if
the changes had been incorporated into the motion.
Finance Director Donna
Meinerts stated they have been.
Vice Mayor Barker commented
they do not have to be noted at the changes area.
Finance Director Donna
Meinerts stated that is correct.
, City Clerk Kathleen Connelly
stated if the changes are on the schedules the clerk's office
has received, the answer is yes.
Vice Mayor Barker MOVED THAT
RESOLUTION NO. 13-27, A RESOLUTION OF THE MAYOR AND CITY COUNCIL
OF THE CITY OF APACHE JUNCTION, ARIZONA, FOR THE ADOPTION OF THE
TENTATIVE BUDGET FOR THE CITY OF APACHE JUNCTION, ARIZONA, FOR
FISCAL YEAR 2013-2014, HEREWITH SETTING FORTH THE TENTATIVE
ESTIMATES FOR THE MONIES NECESSARY FOR THE PUBLIC EXPENSES OF
SPECIAL MEETING OF THE CITY COUNCIL
JULY 1, 2013
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THE CITY OF APACHE JUNCTION, ARIZONA, FOR THE FISCAL YEAR 2013-
2014 AND GIVING NOTICE OF THE TIME AND PLACE FOR HEARING
TAXPAYERS FOR THE ADOPTION OF THE FINAL BUDGET, AND DECLARING AN
EMERGENCY, BE APPROVED.
I FURTHER MOVE THAT WE APPROVE TEMPORARY PERSONAL LEAVE FOR
ELIGIBLE CITY EMPLOYEES FOR FISCAL YEAR 2013-2014 SUBJECT TO THE
FOLLOWING TERMS:
1. ADDING FOUR HOURS OF TEMPORARY PERSONAL LEAVE FOR
ELIGIBLE CITY EMPLOYEES WORKING A 4-10 SCHEDULE, TWO
HOURS OF WHICH WILL BE USED TO SUPPLEMENT THE CITY
EMPLOYEES' BIRTHDAY LEAVE AND TWO HOURS OF WHICH SHALL BE
USED TO SUPPLEMENT VETERANS' DAY HOLIDAY ON NOVEMBER 11,
2013.
2. ADDING FOUR HOURS OF TEMPORARY PERSONAL LEAVE FOR
ELIGIBLE CITY EMPLOYEES WORKING A 5-8 SCHEDULE, FOUR
HOURS OF WHICH SHALL BE USED DURING FISCAL YEAR 2013-
2014.
3. ADDING TWO HOURS OF TEMPORARY PERSONAL LEAVE FOR ELIGIBLE
PART TIME CITY EMPLOYEES, TWO HOURS OF WHICH SHALL BE
USED DURING FISCAL YEAR 2013-2014.ELIGIBLE PART TIME
CITY EMPLOYEES ARE THOSE CITY EMPLOYEES WHO REGULARLY
WORK BETWEEN 24 AND 31 HOURS PER WEEK.
4. ELIGIBLE CITY EMPLOYEES WHOSE BIRTHDAY FALLS IN THE MONTH
OF JULY 2013 OR AUGUST 2013 AND/OR ELIGIBLE CITY
EMPLOYEES WHO REQUEST AND USE BIRTHDAY LEAVE DURING THE
MONTH OF JULY 2013 OR AUGUST 2013 SHALL BE REQUIRED TO
SUPPLEMENT THEIR BIRTHDAY LEAVE WITH EARNED VACATION
LEAVE OR EARNED COMPENSATORY LEAVE.SUCH CITY EMPLOYEES
WILL HAVE AVAILABLE TWO HOURS OF THIS TEMPORARY PERSONAL
LEAVE FOR USE AT A LATER DATE DURING FISCAL YEAR 2013-
2014 SUBJECT TO THE TERMS AND CONDITIONS AS SET FORTH IN
THIS MOTION.
5. THIS TEMPORARY PERSONAL LEAVE WILL BE PLACED IN A
SEPARATE BILLING ACCOUNT APART FROM VACATION AND SICK
LEAVE; IT WILL BE CONSIDERED STRAIGHT TIME AND WILL NOT
BE USED IN THE CALCULATION OF OVERTIME OR CAUSE AN
EMPLOYEE TO BE PAID FOR OVER FORTY HOURS IN THE WORK
WEEK; IT WILL ONLY BE AVAILABLE FOR USE BEGINNING AUGUST
11, 2013 AND UP TO AND INCLUDING JUNE 30, 2014; THERE
WILL BE NO CARRYOVER OF THIS LEAVE BEYOND JUNE 30, 2014;
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JULY 1, 2013
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PRIOR TO TAKING THIS LEAVE AN EMPLOYEE SHALL OBTAIN
APPROVAL FROM HIS/HER DEPARTMENT DIRECTOR.
6. THIS TEMPORARY PERSONAL LEAVE SHALL BE EXTENDED TO ONLY
THOSE CITY EMPLOYEES WHO ARE AN EMPLOYEE OF RECORD ON OR
BEFORE JULY 1, 2013.
7. THIS TEMPORARY PERSONAL LEAVE SHALL NOT BE INCLUDED IN
ANY PAYOUT PROVISIONS.
I FURTHER MOVE THAT THE CITY MANAGER IS AUTHORIZED TO MAKE FINAL
ADMINISTRATIVE ADJUSTMENTS TO THESE TERMS.
Councilmember Wilson SECONDED
THE MOTION.
City Clerk Kathleen Connelly
asked if there should be a correction to number 6.She asked if
it should say "on or after July 1, 2013" instead of "on or
before July 1, 2013".
Vice Mayor Barker commented
people prior to today are the only people to which this refers.
City Clerk Kathleen Connelly
stated this would not be eligible for new employees.
Vice Mayor Barker commented
if someone is hired tomorrow they are not eligible for this
specific thing.
Mayor Insalaco called for the
roll call vote.
VOTE:Unanimous.
The motion carried.
RESOLUTION NO. 13-26, DECLARING AS
A PUBLIC RECORD AND ADOPTING THOSE
CERTAIN DOCUMENTS ENTITLED
"CLASSIFICATION PLAN FOR FISCAL
YEAR 2013-2014" AND "COMPENSATION
PLAN FOR FISCAL YEAR 2013-2014"
SPECIAL MEETING OF THE CITY COUNCIL
JULY 1, 2013
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)Assistant City Manager
Bryant Powell briefed the council on the item.
Mayor Insalaco called for a
motion.
Councilmember Waldron MOVED
THAT RESOLUTION NO. 13-26, A RESOLUTION OF THE MAYOR AND CITY
COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, DECLARING AS A
PUBLIC RECORD AND ADOPTING CERTAIN DOCUMENTS FILED WITH THE CITY
CLERK ENTITLED "THE CLASSIFICATION PLAN FOR FISCAL YEAR 2013-
2014" AND "THE COMPENSATION PLAN FOR FISCAL YEAR 2013-2014"; AND
DECLARING AN EMERGENCY, BE APPROVED.
Councilmember Evans SECONDED
THE MOTION.
VOTE:Unanimous.
The motion carried.
ADJOURNMENT
)Mayor Insalaco called for
Vice Mayor Barker MOVED THAT
Mayor Insalaco asked if they
City Clerk Kathleen Connelly
Mayor Insalaco commented they
do not want to and adjourned the meeting.
ACCEPTED THIS 16TH DAY OF JULY, 2013, BY THE MAYOR AND CITY
COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA.
SIGNED AND ATTESTED TO THIS 16TH DAY OF JULY, 2013.
a motion.
THIS MEETING BE ADJOURNED AT 7:10,
needed a roll call vote on that.
stated only if they want to.
SPECIAL MEETING OF THE CITY COUNCIL
JULY 1, 2013
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ATTEST:
KATHLEEN CONNELLY
City Clerk
N S.-INSALACO
ayor
CITY COUNCIL MINUTES
CERTIFICATION
I hereby certify that the foregoing minutes are a true and
correct copy of the minutes of the special meeting of the City
Council of the City of Apache Junction, Arizona, held on the 1st
day of July, 2013.I further certify that the meeting was duly
called and held and that a quorum was present.
Dated this 2nd day of July, 2013.
KATHLEEN CONNELLY
City Clerk
SPECIAL MEETING OF THE CITY COUNCIL
JULY 1, 2013
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