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Home My WebLink About2011-08-16 City Council Regular MinutesCITY COUNCIL REGULAR MEETING AUGUST 16, 2011 The regular meeting of the City Council of the City of Apache Junction, Arizona, was held on August 16, 2011, at the Apache Junction City Council Chambers pursuant to the notice required by law. CALL TO ORDER Mayor Insalaco called the meeting to order at 7:00 p.m. INVOCATION Councilmember Wilson gave the Invocation. PLEDGE OF ALLEGIANCE Councilmember Coleman led the Pledge of Allegiance. ROLL CALL Councilmembers Present:Mayor Insalaco Vice Mayor Dietz Councilmember Barker Councilmember Coleman Councilmember Serdy Councilmember Smithson Councilmember Wilson Staff Present:City Manager George Hoffman Assistant City Manager Bryant Powell City Clerk Kathleen Connelly City Attorney Joel Stern Public Safety Director Jerald Monahan Interim Public Works Director Giao Pham Others Present:Captain Arnold Freeman REGULAR MEETING OF THE CITY COUNCIL AUGUST 16, 2011 PAGE 1 OF 10 ACCEPTANCE OF CONSENT AGENDA )Vice Mayor Dietz MOVED THAT THE CONSENT AGENDA BE ACCEPTED AS PRESENTED; AND THAT THE AWARD OF BID FOR PW 2011-08, PRE -COATED CHIPS, BE AWARDED TO MESA MATERIALS, INC. IN THE AMOUNT OF $47.87 PER TON; AND THAT AUTHORITY BE GIVEN FOR THE MAYOR TO SIGN THE CONTRACT PENDING FINAL APPROVAL AS TO FORM BY THE CITY ATTORNEY; AND THAT THE AWARD OF BID FOR PW 2011-07, PAVING MATERIALS, BE AWARDED TO MESA MATERIALS, INC. FOR 12.5 MM 51% AC SUPERPAVE AT $65.20 PER TON, 19 MM 4.8% AC SUPERPAVE AT $61.63 PER TON, 119 MM 5.0% AC EVAC AT $65.20 PER TON, AND COLD MIX AT $99.60 PER TON, AND THAT AUTHORITY BE GIVEN TO THE MAYOR TO SIGN THE CONTRACT PENDING FINAL APPROVAL AS TO FORM BY THE CITY ATTORNEY; AND THAT THE AWARD OF BID FOR PW 2011-12, SLURRY SEAL PROJECT, BE AWARDED TO SOUTHWEST SLURRY SEAL THROUGH PINAL COUNTY COOPERATIVE CONTRACT #EC09-002 IN THE AMOUNT OF $110,467.00 PLUS 10% CONTINGENCY IN THE AMOUNT OF $11,046.70 FOR UNFORESEEN CHANGE ORDERS, FOR A TOTAL AMOUNT NOT TO EXCEED $121,513.70; AND THAT AUTHORIZATION BE GIVEN FOR THE MAYOR TO SIGN THE CONTRACT PENDING FINAL APPROVAL AS TO FORM BY THE CITY ATTORNEY; AND THAT THE AWARD OF BID FOR PW 2011-09, MATERIAL AND LABOR TO LOWER AND RAISE MANHOLES AND VALVES AT VARIOUS LOCATIONS AROUND THE CITY, BE AWARDED TO SPECIALTY COMPANIES GROUP, LLC IN THE AMOUNT OF $250.00 PER MOBILIZATION, $125.00 TO LOWER ONE MANHOLE, $250.00 TO RAISE ONE MANHOLE, $125.00 TO LOWER ONE WATER VALVE, $225.00 TO RAISE ONE WATER VALVE, AND $75.00 TO INSTALL ONE SURVEY MONUMENT; AND THAT AUTHORIZATION BE GIVEN FOR THE MAYOR TO SIGN THE CONTRACT PENDING FINAL APPROVAL AS TO FORM BY THE CITY ATTORNEY; AND THAT RESOLUTION NO. 11-39, A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, AUTHORIZING THE CITY TO ENTER INTO AN INTERGOVERNMENTAL AGREEMENT WITH THE ARIZONA DEPARTMENT OF TRANSPORTATION FOR INSPECTION OF BRIDGES AND CULVERTS WITHIN THE CITY LIMITS, BE APPROVED; AND THAT RESOLUTION NO. 11-17, A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, ESTABLISHING A REGULAR MEETING OF THE CITY COUNCIL AUGUST 16, 2011 PAGE 2 OF 10 SALARY EQUIVALENT FOR PURPOSE OF COMPUTING WORKERS' COMPENSATION INSURANCE PREMIUMS AND COMPENSATION BENEFITS FOR VOLUNTEER RESERVE POLICE OFFICERS AND THE NUMBER OF OFFICERS ENTITLED TO SUCH BENEFITS, BE APPROVED; AND THAT RESOLUTION NO. 11-18, A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, ESTABLISHING A SALARY EQUIVALENT FOR PURPOSE OF COMPUTING WORKERS' COMPENSATION INSURANCE PREMIUMS AND COMPENSATION BENEFITS FOR CITY VOLUNTEERS AND THE NUMBER OF VOLUNTEERS ENTITLED TO SUCH BENEFITS, BE APPROVED; AND THAT THE AWARD OF BID FOR PD 2011-01, POLICE MOTORCYCLES, BE AWARDED TO VICTORY MOTORCYCLES IN THE AMOUNT OF $52,832.76; AND THAT RESOLUTION NO. 11-40, A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, APPROVING SUBMISSION OF A REVISED PROPOSAL FOR EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT ("JAG") PROGRAM (FY 2011) FUNDS; AND APPOINTING THE CITY MANAGER OR HIS DESIGNEE TO CONDUCT ALL NEGOTIATIONS AND EXECUTE ALL RELATED DOCUMENTS ASSOCIATED WITH THE SUBMITTAL, BE APPROVED. Councilmember Coleman SECONDED THE MOTION. VOTE:Unanimous. The motion carried. AWARDS, PRESENTATIONS AND COMMUNICATIONS None. ANNOUNCEMENT OF CURRENT EVENTS Councilmember Coleman announced he has become a grandfather again today for the fifth time.His daughter Christy had her third child, a daughter named Emma.Her husband works for Eager Police Department. REGULAR MEETING OF THE CITY COUNCIL AUGUST 16, 2011 PAGE 3 OF 10 Mayor Insalaco introduced his son, Sergeant First Class Frank Insalaco, who is here to help out the National Guard Phoenix Hazardous Materials Unit. CITY MANAGER'S REPORT None. PUBLIC HEARINGS RESOLUTION NO. 11-14, DECLARING PORTIONS OF PUBLIC ROADWAY EASEMENTS LOCATED ON THIRD AVENUE BETWEEN WAGONWHEEL AND GOLDFIELD AS NO LONGER NECESSARY FOR PUBLIC USE )Interim Public Works Director Giao Pham briefed the council on the item. Mayor Insalaco opened the public hearing on the item.There being no one wishing to speak, he closed the public hearing and reopened the item to council discussion. Councilmember Wilson asked if they had looked into possibly keeping the one section of right- of-way on Goldfield. Interim Public Works Director Giao Pham stated they still own the rights for Goldfield. Councilmember Wilson asked about the section just north of there. Interim Public Works Director Giao Pham stated that is something they will have to talk to the city attorney about.Historically they have extinguished an area and then asked the property owners to dedicate portions of their property on the other side.It goes into the gift clause. Certain property owners will say that one is worth more than the other.They are trying to stay away from that and move forward with a lot of these extinguishments.Down the road he will talk to the city manager's office and the city attorney insofar as REGULAR MEETING OF THE CITY COUNCIL AUGUST 16, 2011 PAGE 4 OF 10 land swapping.He is not sure they are legally able to do that without a proper appraisal.That is something they will try to address at a future date. Mayor Insalaco closed the discussion with no further comments and called for a motion. Councilmember Coleman MOVED THAT RESOLUTION NO. 11-14, A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, DECLARING THAT PORTIONS OF PUBLIC ROADWAY EASEMENTS LOCATED ON THIRD AVENUE FROM WAGONWHEEL ROAD TO GOLDFIELD ROAD AND DESCRIBED IN EXTINGUISHMENT CASE EX -11-14 ARE NO LONGER NECESSARY FOR PUBLIC USE AS PUBLIC ROADWAY EASEMENTS AND ARE HEREBY EXTINGUISHED AS PRESENT AND FUTURE PUBLIC RIGHTS -OF -WAY, BE APPROVED. Councilmember Barker SECONDED THE MOTION. VOTE:Unanimous. The motion carried. RESOLUTION NO. 11-16, DECLARING DEDICATED RIGHT-OF-WAY AND ROADWAY EASEMENTS LOCATED ON BROADWAY BETWEEN IDAHO AND WINCHESTER ARE NO LONGER NECESSARY FOR PUBLIC USE ) )Interim Public Works Director Giao Pham briefed the council on the item. Vice Mayor Dietz commented he thinks staff did a real good job in negotiating with the college.He thinks it worked out well for everybody. Mayor Insalaco opened the public hearing on the item.There being no one wishing to speak, he closed the public hearing and reopened the item to council discussion.There being no further discussion, he called for a motion. Councilmember Barker MOVED THAT RESOLUTION NO. 11-16, A RESOLUTION OF THE MAYOR AND CITY REGULAR MEETING OF THE CITY COUNCIL AUGUST 16, 2011 PAGE 5 OF 10 COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, DECLARING THAT PORTIONS OF THE PUBLIC ROADWAY EASEMENTS LOCATED ON BROADWAY AVENUE FROM IDAHO ROAD TO WINCHESTER ROAD AND DESCRIBED IN EXHIBIT A AND DEPICTED IN EXHIBIT B, ARE NO LONGER NECESSARY FOR PUBLIC USE AS PUBLIC ROADWAY EASEMENTS AND ARE HEREBY EXTINGUISHED AS PRESENT AND FUTURE PUBLIC RIGHTS -OF -WAY, BE APPROVED. Councilmember Smithson SECONDED THE MOTION. VOTE:Unanimous. The motion carried. RESOLUTION NO. 11-20, DECLARING PUBLIC ROADWAY EASEMENTS OVER UNNAMED ROADS LOCATED WITHIN THE CASA VILLA SUBDIVISION ARE NO LONGER NECESSARY FOR PUBLIC USE )Interim Public Works Director Giao Pham briefed the council on the item. Councilmember Coleman asked if the roads that have already been built have been built to city standards. Interim Public Works Director Giao Pham stated they have. Mayor Insalaco opened the public hearing on the item.There being no one wishing to speak, he closed the public hearing and reopened the item to council discussion.There being no discussion, he called for a motion. Councilmember Barker MOVED THAT RESOLUTION NO. 11-22, A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, DECLARING THAT PORTIONS OF THE PUBLIC ROADWAY EASEMENTS OVER UNNAMED ROADS LOCATED WITHIN THE CASA VILLA SUBDIVISION AND DESCRIBED IN EXTINGUISHMENT CASE EX -11-20 ARE NO LONGER NECESSARY FOR PUBLIC REGULAR MEETING OF THE CITY COUNCIL AUGUST 16, 2011 PAGE 6 OF 10 USE AS PUBLIC ROADWAY EASEMENTS AND ARE HEREBY EXTINGUISHED AS PRESENT AND FUTURE PUBLIC RIGHTS -OF -WAY, BE APPROVED. Councilmember Wilson SECONDED THE MOTION. VOTE:Unanimous. The motion carried. RESOLUTION NO. 11-29, DECLARING PUBLIC ROADWAY EASEMENTS LOCATED ON THIRD AVENUE BETWEEN BOWMAN AND CONESTOGA ARE NO LONGER NECESSARY FOR PUBLIC USE ) )Interim Public Works Director Giao Pham briefed the council on the item. Councilmember Wilson asked if Conestoga Road also has a similar easement. Interim Public Works Director Giao Pham stated he believes it does.When they close off extinguishment, they make sure they are not landlocking a parcel.There are viable public access or easements that the property owners will have access to, whether it is along 2nd Avenue or Conestoga. Mayor Insalaco opened the public hearing on the item.There being no one wishing to speak, he closed the public hearing and reopened the item to council discussion.There being no further discussion, he called for a motion. Councilmember Coleman MOVED THAT RESOLUTION NO. 11-29, A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, DECLARING THAT PORTIONS OF PUBLIC ROADWAY EASEMENTS LOCATED ON THIRD AVENUE FROM BOWMAN ROAD TO CONESTOGA ROAD AND DESCRIBED IN EXTINGUISHMENT CASE EX -11-29 ARE NO LONGER NECESSARY FOR PUBLIC USE AS PUBLIC ROADWAY EASEMENTS AND ARE HEREBY EXTINGUISHED AS PRESENT AND FUTURE PUBLIC RIGHTS -OF -WAY, BE APPROVED. REGULAR MEETING OF THE CITY COUNCIL AUGUST 16, 2011 PAGE 7 OF 10 Councilmember Barker SECONDED THE MOTION. VOTE:Unanimous. The motion carried. OLD BUSINESS None. NEW BUSINESS None. COUNCIL DIRECTION TO STAFF None. SELECTION OF MEETING DATES, TIMES, LOCATIONS, AND PURPOSES Vice Mayor Dietz announced the work session on September 5, 2011, has been cancelled to honor Labor Day.He then MOVED THAT AN EXECUTIVE SESSION AT 5:45 P.M. AND A WORK SESSION AT 7:00 P.M. BE HELD ON TUESDAY, SEPTEMBER 6, 2011, IN THE CITY COUNCIL CONFERENCE ROOM AND CITY COUNCIL CHAMBERS, RESPECTIVELY. Councilmember Barker SECONDED THE MOTION. VOTE:Unanimous. The motion carried. CALL TO THE PUBLIC: None. ADJOURNMENT the meeting at 7:20 p.m. REGULAR MEETING OF THE CITY COUNCIL AUGUST 16, 2011 PAGE 8 OF 10 ) )Mayor Insalaco adjourned Consent Agenda Items are as follows: 1. Acceptance of Agenda. 2. Approval of Minutes of Regular Meeting of August 2, 2011. 3. Consideration of award of bid to Mesa Materials, Inc. for pre -coated chips to be used in the chip seal project. 4. Consideration of award of bid to Mesa Materials, Inc. for paving materials for the city's street reconstruction operations. 5. Consideration of approval to enter into contract with Southwest Slurry Seal for the street maintenance slurry sealing of select city streets through Pinal County cooperative contract #EC09-002 for $110,467.00 with a 10% contingency of $11,046.70 for a total not to exceed the amount of $121,513.70. 6. Consideration of award of bid of PW 2011-09 to Specialty Companies Group, LLC for material and labor to lower and raise manholes and valves at various locations throughout the City of Apache Junction. 7. Consideration of proposed Resolution No. 11-39, authorizing the City of Apache Junction to enter into an intergovernmental agreement with the Arizona Department of Transportation for inspection of bridges and culverts within the city limits. 8. Consideration of proposed Resolution No. 11-17, establishing the salary equivalency for the city's volunteer reserve police officers for use in calculation of workers' compensation coverage and identifies the number of these volunteers eligible for coverage. 9. Consideration of proposed Resolution No. 11-18, establishing the salary equivalency and total number of public safety volunteers eligible for workers' compensation coverage. 10. Consideration and PD 2011-01, award of bid to Victory Motorcycles in an amount not to exceed $52,832.76. REGULAR MEETING OF THE CITY COUNCIL AUGUST 16, 2011 PAGE 9 OF 10 11. Consideration of proposed Resolution No. 11-40 authorizing the re -submission of a grant application to the Bureau of Justice Assistance Fiscal Year 2011 Byrne Memorial Justice Assistance Graryt (JAG). ACCEPTED THIS 6TH DAY OF SEPTEMBER, 2011, BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA. SIGNED AND ATTESTED TO THIS 6TH DAY OF SEPTEMBER, 2011. ATTEST: / / KATHLEEN CONNELLY City Clerk CITY COUNCIL MINUTES CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the City Council of the City of Apache Junction, Arizona, held on the 16th day of August, 2011.I further certify that the meeting was duly called and held and that a quorum was present. Dated this 17th day of August, 2011. KATHLEEN CONNELLY City Clerk REGULAR MEETING OF THE CITY COUNCIL AUGUST 16, 2011 PAGE 10 OF 10