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HomeMy WebLinkAbout2010-08-03 City Council Regular MinutesCITY COUNCIL REGULAR MEETING AUGUST 3, 2010 The regular meeting of the City Council of the City of Apache Junction, Arizona, was held on August 3, 2010, at the Apache Junction City Council Chambers pursuant to the notice required by law. CALL TO ORDER Mayor Insalaco called the meeting to order at 7:07 p.m. INVOCATION Councilmember Wilson gave the Invocation. PLEDGE OF ALLEGIANCE Councilmember Barker led the Pledge of Allegiance. ROLL CALL Councilmembers Present:Mayor Insalaco Vice Mayor Eck Councilmember Barker Councilmember Serdy Councilmember Wilson Staff Present: Councilmembers Coleman and Dietz were absent.) City Manager George Hoffman Assistant City Manager Bryant Powell City Clerk Kathleen Connelly City Attorney Joel Stern Public Works Director David Fern Development Svcs. Director Brad Steinke Economic Dev. Director Steve Filipowicz Others Present:Public Works Manager Shane Kiesow Grants Specialist Roger Hacker REGULAR MEETING OF THE CITY COUNCIL AUGUST 3, 2010 PAGE 1 OF 9 Court Administrator Shelly Fulcher ACCEPTANCE OF CONSENT AGENDA )Vice Mayor Eck MOVED THAT THE CONSENT AGENDA BE ACCEPTED AS PRESENTED; AND THAT APPROVAL BE GIVEN FOR THE SECOND AMENDMENT TO THE AGREEMENT BETWEEN THE TALIS CONSTRUCTION CORP. AND THE CITY OF APACHE JUNCTION FOR MATERIAL AND LABOR TO LOWER AND RAISE MANHOLES AND VALVES TO EXTEND THE CONTRACT FOR A TERM RETROACTIVELY BEGINNING JULY 1, 2010 THROUGH JUNE 30, 2011; AND THAT AUTHORIZATION BE GIVEN TO THE MAYOR TO SIGN THE AGREEMENT; AND THAT APPROVAL BE GIVEN FOR THE CONTRACT BETWEEN SOUTHWEST SLURRY SEAL AND THE CITY OF APACHE JUNTION FOR STREET MAINTENANCE SLURRY SEALING OF OLD WEST HIGHWAY FROM IDAHO ROAD TO GOLDFIELD ROAD/US 60 HIGHWAY THROUGH PINAL COUNTY COOPERATIVE CONTRACTS #40194, #44003, AND #44004 IN THE AMOUNT OF $215,944.00 WITH A 10% CONTINGENCY OF $21,594.00 FOR UNFORESEEN CHANGE ORDERS FOR A TOTAL AMOUNT NOT TO EXCEED $237,538.00; AND THAT AUTHORIZATION BE GIVEN TO THE MAYOR TO SIGN THE CONTRACT PENDING FINAL APPROVAL AS TO FORM BY THE CITY ATTORNEY; AND THAT APPROVAL BE GIVEN FOR THE SECOND AMENDMENT TO THE AGREEMENT BETWEEN SOUTHERN COUNTIES OIL COMPANY AND THE CITY OF APACHE JUNCTION FOR BULK FUEL TO EXTEND THE CONTRACT FOR A TERM RETROACTIVELY BEGINNING JULY 1, 2010 THROUGH JUNE 30, 2011; AND THAT AUTHORIZATION BE GIVEN FOR THE MAYOR TO SIGN THE AGREEMENT PENDING FINAL APPROVAL AS TO FORM BY THE CITY ATTORNEY; AND THAT APPROVAL BE GIVEN FOR THE SECOND AMENDMENT TO THE AGREEMENT BETWEEN MESA MATERIALS, INC. AND THE CITY OF APACHE JUNCTION FOR PRE -COATED CHIPS TO EXTEND THE CONTRACT FOR A TERM RETROACTIVELY BEGINNING JULY 1, 2010 THROUGH JUNE 30, 2011; AND THAT AUTHORIZATION BE GIVEN FOR THE MAYOR TO SIGN THE AGREEMENT; AND THAT APPROVAL BE GIVEN FOR THE SECOND AMENDMENT TO THE AGREEMENT BETWEEN MESA MATERIALS, INC. AND THE CITY OF APACHE JUNCTION FOR PAVING MATERIALS TO EXTEND THE CONTRACT FOR A TERM RETROACTIVELY BEGINNING JULY 1, 2010 THROUGH JUNE 30, 2011; AND THAT AUTHORIZATION BE GIVEN FOR THE MAYOR TO SIGN THE AGREEMENT; AND REGULAR MEETING OF THE CITY COUNCIL AUGUST 3, 2010 PAGE 2 OF 9 THAT RESOLUTION NO. 10-28 A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, AUTHORIZING THE CITY TO ENTER INTO INTERGOVERNMENTAL AGREEMENT 10-107-1 WITH THE ARIZONA DEPARTMENT OF TRANSPORTATION FOR PHASE II OF THE IRONWOOD DRIVE RECONSTRUCTION PROJECT (FROM 16TH AVENUE TO BROADWAY AVENUE); AND AUTHORIZING AND DIRECTING STAFF TO TAKE ALL STEPS NECESSARY TO CARRY OUT THE PURPOSE AND INTENT OF THIS RESOLUTION, BE APPROVED; AND THAT RESOLUTION NO. 10-29, A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, AUTHORIZING THE CITY TO ENTER INTO INTERGOVERNMENTAL AGREEMENT 09-127-1, AMENDMENT ONE WITH THE ARIZONA DEPARTMENT OF TRANSPORTATION TO ALLOW TRANSFER OF UNUSED CITY MATCHING FUNDS FROM PHASE I TO PHASE II OF THE IROWNOOD DRIVE RECONSTRUCTION PROJECT (FROM 16TH AVENUE TO BROADWAY AVENUE); AND AUTHORIZING AND DIRECTING STAFF TO TAKE ALL STEPS NECESSARY TO CARRY OUT THE PURPOSE AND INTENT OF THIS RESOLUTION, BE APPROVED; AND THAT RESOLUTION NO. 10-31, A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, AUTHORIZING THE CITY TO ENTER INTO AN INTERGOVERNMENTAL AGREEMENT WITH.ARIZONA DEPARTMENT OF TRANSPORTATION FOR HIGHWAY SAFETY IMPROVEMENT PROGRAM GRANT MONEY, BE APPROVED; AND THAT RESOLUTION NO. 10-25, A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, AUTHORIZING THE SUBMISSION OF AN APPLICATION FOR TRANSPORTATION ENHANCEMENT PROGRAM FOR STATE HIGHWAYS FUNDING THROUGH THE TRANSPORTATION EQUITY ACT FOR THE 21ST CENTURY PROGRAM AND CERTIFYING THAT THE APPLICATION:(1) MEETS THE COMMUNITY'S IDENTIFIED TRANSPORTATION NEEDS; AND (2) IS NECESSARY FOR IMPLEMENTATION AND COMPLETION OF THE ACTIVITIES OUTLINED IN THE APPLICATION; BE APPROVED; AND THAT RESOLUTION NO. 10-26, A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, AUTHORIZING THE SUBMISSION OF AN APPLICATION FOR TRANSPORTATION ENHANCEMENT PROGRAM FOR STATE HIGHWAYS FUNDING THROUGH THE TRANSPORTATION EQUITY ACT FOR THE 21ST CENTURY PROGRAM AND CERTIFYING THAT THE APPLICATION:(1) MEETS THE COMMUNITY'S IDENTIFIED TRANSPORTATION NEEDS; AND (2) IS NECESSARY FOR IMPLEMENTATION REGULAR MEETING OF THE CITY COUNCIL AUGUST 3, 2010 PAGE 3 OF 9 AND COMPLETION OF THE ACTIVITIES OUTLINED IN THE APPLICATION, BE APPROVED. Councilmember Barker SECONDED THE MOTION. VOTE:Unanimous. The motion carried. AWARDS, PRESENTATIONS AND COMMUNICATIONS Mayor Insalaco read a proclamation designating August 2010 as Drowning Impact Awareness Month and presented the proclamation to Fire Inspector Tina Gerola of the Apache Junction Fire District.She was accompanied by a mother who had lost her two- year -old daughter six years ago to a backyard drowning. ANNOUNCEMENT OF CURRENT EVENTS Mayor Insalaco and Councilmember Barker presented the AJ and Gold Canyon News 2010 Citizen of the Year Award to Dr. Siegel of the hospital. CITY MANAGER'S REPORT None. PUBLIC HEARINGS ORDINANCE NO. 1366, AMENDING AND CORRECTING A SCRIVENER'S ERROR IN ORDINANCE NO. 1332 AS PASSED AND ADOPTED ON JANUARY 20, 2009 PERTAINING TO APACHE JUNCTION CITY CODE, CHAPTER 4 FEES, ARTICLE 4-8 MUNICIPAL COURT FEE SCHEDULE, SUBSECTION 4-8(E) MUNICIPAL COURT ENHANCEMENT FUND ) )City Attorney Joel Stern briefed the council on the item. REGULAR MEETING OF THE CITY COUNCIL AUGUST 3, 2010 PAGE 4 OF 9 ,Mayor Insalaco opened the public hearing on the item.There being no one wishing to speak, he closed the public hearing and reopened the item to council discussion.There being no discussion, he called for a motion. Councilmember Barker MOVED THAT ORDINANCE NO. 1366 BE READ BY TITLE ONLY AND THE READING OF THE ENTIRE ORDINANCE BE WAIVED. Councilmember Wilson SECONDED THE MOTION. VOTE:Unanimous. The motion carried. City Clerk Kathleen Connelly read the ordinance by title only. Councilmember Barker MOVED THAT ORDINANCE NO. 1366, AS READ BY THE CITY CLERK, BE APPROVED AND ADOPTED. Councilmember Wilson SECONDED THE MOTION. VOTE:Unanimous. The motion carried. RESOLUTION NO. 10-27, APPROVING A MINOR GENERAL PLAN TEXT AMENDMENT) )Development Services Director Brad Steinke briefed the council on the item. Councilmember Barker commented he is basically saying that these changes bring us into compliance with state law. Development Services Director Brad Steinke stated that is correct. REGULAR MEETING OF THE CITY COUNCIL AUGUST 3, 2010 PAGE 5 OF 9 City Attorney Joel Stern stated this is a resolution.Typically resolutions do not need a public hearing, but since this is the general plan, we felt it important to make it a public hearing. Mayor Insalaco opened the public hearing on the item.There being no one wishing to speak, he closed the public hearing and reopened the item to council discussion.There being no further discussion, he called for a motion. Councilmember Barker MOVED THAT RESOLUTION NO. 10-27, A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, APPROVING A MINOR GENERAL PLAN TEXT AMENDMENT, CASE GPA-1-10, A CITY- INITIATED TEXT AMENDMENT TO THE 1999 CITY OF APACHE JUNCTION GENERAL PLAN CHAPTER II GENERAL PLAN ELEMENTS, SECTION A.5 DEFINITION OF MAJOR AND MINOR AMENDMENT, BE APPROVED. Vice Mayor Eck SECONDED THE MOTION. VOTE:Unanimous. OLD BUSINESS None. NEW BUSINESS None. COUNCIL DIRECTION TO STAFF None. SELECTION OF MEETING DATES, TIMES, LOCATIONS, AND PURPOSES Vice Mayor Eck MOVED THAT AN EXECUTIVE SESSION AT 5:45 P.M. AND A WORK SESSION AT 7:00 P.M. BE HELD ON MONDAY, AUGUST 16, 2010, IN THE CITY COUNCIL CONFERENCE ROOM AND CITY COUNCIL CHAMBERS, RESPECTIVELY; REGULAR MEETING OF THE CITY COUNCIL AUGUST 3, 2010 PAGE 6 OF 9 AND THAT AN EXECUTIVE SESSION AT 5:45 P.M. BE HELD ON TUESDAY, AUGUST 17, 2010, IN THE CITY COUNCIL CONFERENCE ROOM. Councilmember Barker SECONDED THE MOTION. Councilmember Wilson asked if there would be a council meeting on August 17. City Clerk Kathleen Connelly stated that is set by code.They never make a motion for that. VOTE:Unanimous. The motion carried. CALL TO THE PUBLIC: Ms. Tess Nesser, 1511 S. Cactus, Apache Junction, addressed the council regarding women's right to vote and announced there would be an event held at the library on August 26, 2010, the anniversary of women being given the right to vote, from 9 a.m. to 6 p.m. with various well-known local and state speakers. ADJOURNMENT Mayor Insalaco adjourned the -meeting at 7:27 p.m. Consent Agenda Items are as follows: 1. Acceptance of Agenda. 2. Approval of Minutes of Regular Meeting of July 6, 2010. 3. Approval of Minutes of Special Meeting of July 6, 2010. 4. Consideration of second amendment for material and labor to lower and raise manholes and valves with Talis Construction Corp. 5. Consideration of an agreement with Southwest Slurry Seal for the street maintenance slurry sealing of Old West Highway. REGULAR MEETING OF THE CITY COUNCIL AUGUST 3, 2010 PAGE 7 OF 9 6. Consideration of a second amendment to an agreement with Southern Counties Oil Company for gasoline supplies. 7. Consideration of a second amendment to agreement with Mesa Materials, Inc. for pre -coated chips. 8. Consideration of a second amendment to agreement with Mesa Materials, Inc. for paving materials. 9. Consideration of Resolution No. 10-28, authorizing the City to enter into Intergovernmental Agreement 10-107-1 with the Arizona Department of Transportation for Phase II of the Ironwood Drive Reconstruction Project (from 16th Avenue to Broadway Avenue) and authorizing and directing staff to take all steps necessary to carry out the purpose and intent of the resolution. 10. Consideration of Resolution No. 10-29, authorizing the City to enter into Intergovernmental Agreement 09-127-1, Amendment One, with the Arizona Department of Transportation to allow transfer of unused City matching funds from Ironwood Drive Reconstruction Project Phase -I (from U.S. 60 to 16th Avenue) to Phase II (from 16th Avenue to Broadway Avenue); and authorizing and directing staff to take all steps necessary to carry out the purpose and intent of the resolution. 11_Consideration of Resolution No. 10-31, :authorizing the City to enter into an intergovernmental agreement with Arizona_ Department of -Transportation_for Highway Safety Improvement Program grant_money. 12. Proposed Resolution No. 10 -25 -authorizing the submission of a grant application to the Arizona Department of Transportation for Round 18 Transportation Equity Act of the 21st Century funding for enhancements to North Apache Trail. 13._ Proposed Resolution No. 10-26 authorizing the submission of a grant application to the Arizona Department of Transportation: for Round 18 Transportation Equity Act of the 21st Century funding for enhancements to the intersection ..of State Route 88 and Old West Highway. REGULAR MEETING OF7HE CITY COUNCIL. AUGUST 3, 2010 PAGES OF 9 ACCEPTED THIS 17TH DAY OF AUGUST, 2010, BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA. SIGNED AND ATTESTED TO THIS 17TH DAY OF AUGUST, 2010. ATTEST: KATHLEEN CONNELLY City Clerk HN S. INSALACO Mayor CITY COUNCIL MINUTES CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the City Council of the City of Apache Junction, Arizona, held on the 3rd day of August, 2010.I further certify that the meeting was duly called and held and that a quorum was present. Dated this 6th day of August, 2010. KATHLEEN CONNELLY City Clerk REGULAR MEETING OF THE CITY COUNCIL AUGUST 3, 2010 PAGE 9 OF 9