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HomeMy WebLinkAbout2008-10-21 City Council Regular MinutesCITY COUNCIL REGULAR MEETING OCTOBER 21, 2008 The regular meeting of the City Council of the City of Apache Junction, Arizona, was held on October 21, 2008, at the Apache Junction City Council Chambers pursuant to the notice required by law. CALL TO ORDER Mayor Insalaco called the meeting to order at 7:00 p.m. INVOCATION Vice Mayor Eck gave the Invocation. PLEDGE OF ALLEGIANCE Councilmember Serdy led the Pledge of Allegiance. ROLL CALL Councilmembers Present:Mayor Insalaco Vice Mayor Eck Councilmember Dietz Councilmember Serdy Councilmember Wilson Staff Present: (Councilmember Barker was absent, there is one vacancy on the council.) City Manager George Hoffman Assistant City Manager Bryant Powell City Clerk Kathleen Connelly City Attorney Joel Stern Public Safety Director Jerald Monahan City Engineer Giao Pham Public Works Director David Fern Others Present:Grants Specialist Roger Hacker REGULAR MEETING OF THE CITY COUNCIL OCTOBER 21, 2008 PAGE 1 OF 21 ACCEPTANCE OF CONSENT AGENDA ) )Vice Mayor Eck MOVED THAT THE CONSENT AGENDA BE ACCEPTED AS PRESENTED; AND THAT ITEM NO. 3 ON THE CONSENT AGENDA, WHICH ARE THE PROFESSIONAL SERVICE AGREEMENTS WITH THE HUMAN SERVICES AGENCIES, TO NEW BUSINESS ON TONIGHT'S AGENDA; AND THAT THE AWARD OF BID FOR PROJECT NO. PW-2007-13, SOUTHERN AVENUE STREET IMPROVEMENTS FROM WINCHESTER ROAD TO ROYAL PALM ROAD, BE AWARDED TO VISUS ENGINEERING CONSTRUCTION IN THE AMOUNT OF $456,173.95 PLUS 10% FOR UNFORESEEN CHANGE ORDERS IN THE AMOUNT OF $45,617.40 FOR A TOTAL AMOUNT NOT TO EXCEED $501,791.35; AND THAT AUTHORIZATION BE GIVEN FOR THE MAYOR TO SIGN THE AGREEMENT PENDING FINAL APPROVAL AS TO FORM BY THE CITY ATTORNEY. Councilmember Dietz SECONDED THE MOTION. VOTE:Unanimous. The motion carried. AWARDS, PRESENTATIONS AND COMMUNICATIONS Sharon Taylor -Ward, Acting Territory Manager for the Phoenix Region of the Internal Revenue Service, presented the mayor a plaque in recognition of the city's efforts in the Earned Income Tax Credit Program and the volunteer income tax assistance initiative. CALL TO THE PUBLIC: Mr. Nelson Kaesberg, 3700 S. Ironwood Drive #161, Apache Junction, addressed the council regarding creative business growth. Mr. Jim Stephens, 3700 S. Ironwood Drive, Apache Junction, addressed the council regarding confusion from his remarks at the last meeting and the payroll system purchase. REGULAR MEETING OF THE CITY COUNCIL OCTOBER 21, 2008 PAGE 2 OF 21 Mr. Cary Swan, 936 S. Bowman, Apache Junction, addressed the council regarding the Right Away Disposal rezoning. Mr. John Kantowski, 835 W. Windsong, Apache Junction, addressed the council regarding the now defunct Value Place Hotel chain and voiced his support for the council's decision to deny the hotel. Mr. Charles Bunten, 1680 N. Starr Road, Apache Junction, addressed the council requesting the council to reconsider the last council pay increase and how people are continuing to talk about things that have happened in the past. Vice Mayor Eck commented he had been thinking of the Grand Hotel, not Value Place when Mr. Stephens had spoken last time, and he personally supported it, but it was a lot like QuikTrip in that there was a public outcry.They had signatures from the neighborhood and concerned residents, otherwise it would be there today.He was unaware of any assisted living facility request at Valley and Superstition and he would check into it; they have approved all the ones he is aware of.He feels for Mr. Swan on the recycling center attempting to go in his neighborhood as he had certain expectations when he bought into that neighborhood.If it goes in it will have to meet high standards and the citizens want a recycling center.He had thought it would go in south of the freeway and Baseline Road, not north of it, and requested the council visit the Eloy facility and do a random check there or spot check one or two of them without giving notice that they would be there so they could check it as is. Councilmember Serdy commented that he and Councilmembers Barker and Wilson did not vote on the hotel or the assisted living facility as they were not seated on the council at that time and he does not believe 2 of the 3 here also did not vote so he does not see why they should be criticized for doing so.It was the council before, they have moved on and are trying to be positive.He hopes everyone will try to give them a chance. Mayor Insalaco commented he understands where Mr. Swan is coming from.He thinks it is in the wrong place.It belongs in the industrial park.Regarding the hotel, there were 4 of them who originally voted for the hotel and one changed his mind, which REGULAR MEETING OF THE CITY COUNCIL OCTOBER 21, 2008 PAGE 3 OF 21 he had the right to.Councilmember Severs, Vice Mayor Eck and himself voted for it.Then it was turned down, and he is now glad it was turned down.Some of the councilmembers made calls to people in the communities where they had been told they were located.They had police problems.Even one of our former police commanders made calls and he suggested against it. Between the outcry of the public and what we found out after the first vote, he is glad it is not here. ANNOUNCEMENT OF CURRENT EVENTS Vice Mayor Eck stated he was at Oktoberfest last weekend and it looked like it was again another fantastic community event.Our GAIN event is this weekend on Saturday and staff will visit 8 neighborhoods for meetings.He believes public safety is at the top of the list for most people. CITY MANAGER'S REPORT City Manager George Hoffman commented on the GAIN events, the recycling facility in Eloy not being operational yet, and thanked Joe Severs for this service to the city. PUBLIC HEARINGS SECOND REQUIRED PUBLIC HEARING ON THE CONTINUATION OF THE LOCAL ALTERNATIVE EXPENDITURE LIMITATION- HOME RULE OPTION )City Clerk Kathleen Connelly briefed the council on the item. Mayor Insalaco opened the public hearing on the item.There being no one wishing to speak, he closed the public hearing and opened the item to council discussion.There being no discussion, he closed the item and opened the special meeting. SPECIAL MEETING RESOLUTION NO. 08-29, AN EXTENSION OF THE LOCAL ALTERNATIVE EXPENDITURE LIMITATION - HOME RULE REGULAR MEETING OF THE CITY COUNCIL OCTOBER 21, 2008 PAGE 4 OF 21 OPTION ) )Vice Mayor Eck MOVED THAT RESOLUTION NO. 08-29, A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, PROPOSING AN EXTENSION OF THE ALTERNATIVE EXPENDITURE LIMITATION - HOME RULE OPTION, BE APPROVED. Councilmember Dietz SECONDED THE MOTION. VOTE:Unanimous. The motion carried. Mayor Insalaco adjourned the special meeting and reconvened the regular meeting. ORDINANCE NO. 1327, ESTABLISHING "NO STOPPING ON PAVEMENT" AND "NO STOPPING ON SHOULDER" SIGNS ALONG IDAHO ADJACENT TO FOUR PEAKS ELEMENTARY SCHOOL ) )City Engineer Giao Pham briefed the council on the item. Mayor Insalaco opened the public hearing on the item.There being no one wishing to speak, he closed the public hearing and reopened the item to council discussion.There being no discussion, he called for a motion. City Clerk Kathleen Connelly commented as there are only 5 councilmembers present this evening.They cannot adopt it with the emergency clause. Vice Mayor Eck MOVED THAT ORDINANCE NO. 1327 BE READ BY TITLE ONLY AND THE READING OF THE ENTIRE ORDINANCE BE WAIVED. Councilmember Dietz SECONDED THE MOTION. VOTE:Unanimous. REGULAR MEETING OF THE CITY COUNCIL OCTOBER 21, 2008 PAGE 5 OF 21 The motion carried. City Clerk Kathleen Connelly read the ordinance by title only. Vice Mayor Eck MOVED THAT ORDINANCE NO. 1327, AS READ BY THE CITY CLERK, BE APPROVED AND ADOPTED. Councilmember Dietz SECONDED THE MOTION. VOTE:Unanimous. The motion carried. ORDINANCE NO. 1328, AMENDING CITY CODE CHAPTER 2 MAYOR AND COUNCIL, VARIOUS SECTIONS REGARDInG MEMBERSHIP AND TERMS OF OFFICE FOR CITY BOARDS AND COMMISSIONS ) )City Clerk Kathleen Connelly briefed the council on the item. City Attorney Joel Stern stated the emergency clause would also have to be excluded on this item. Mayor Insalaco opened the public hearing on the item.There being no one wishing to speak, he closed the public hearing and opened the item to council discussion.There being no discussion, he called for a motion. Councilmember Dietz MOVED THAT ORDINANCE NO. 1328 BE READ BY TITLE ONLY AND THE READING OF THE ENTIRE ORDINANCE BE WAIVED. Vice Mayor Eck SECONDED THE MOTION. City Clerk Kathleen Connelly read the ordinance by title only. REGULAR MEETING OF THE CITY COUNCIL OCTOBER 21, 2008 PAGE 6 OF 21 Councilmember Dietz MOVED THAT ORDINANCE NO. 1328, AS READ BY THE CITY CLERK, BE APPROVED AND ADOPTED. Vice Mayor Eck SECONDED THE MOTION. VOTE:Unanimous. The motion carried. OLD BUSINESS None. NEW BUSINESS REAPPOINTMENTS/APPOINTMENTS TO CONSTRUCTION CODE BOARD OF APPEALS, HEALTH AND HUMAN SERVICES COMMISSION, INDUSTRIAL DEVELOPMENT AUTHORITY, MUNICIPAL PROPERTY CORPORATION AND PUBLIC SAFETY PERSONNEL RETIREMENT BOARD ) )City Clerk Kathleen Connelly briefed the board on the item. Mayor Insalaco called for a motion. Councilmember Wilson MOVED THAT ED DISON BE APPOINTED TO THE CONSTRUCTION CODE BOARD OF APPEALS IN THE CATEGORY OF CONTRACTOR OTHER THAN A GENERAL CONTRACTOR FOR A TERM TO EXPIRE OCTOBER 31, 2010. Councilmember Serdy SECONDED THE MOTION. VOTE:Unanimous. The motion carried. REGULAR MEETING OF THE CITY COUNCIL OCTOBER 21, 2008 PAGE 7 OF 21 Councilmember Dietz MOVED THAT DALLAS DEWEY BE REAPPOINTED TO THE CONSTRUCTION CODE BOARD OF APPEALS IN THE CATEGORY OF LAY PERSON FOR A TERM TO EXPIRE OCTOBER 31, 2010. Councilmember Wilson SECONDED THE MOTION. VOTE:Unanimous. The motion carried. Councilmember Wilson MOVED THAT CHRISTA RIZZI BE APPOINTED TO THE HEALTH AND HUMAN SERVICES COMMISSION FOR A TERM TO EXPIRE OCTOBER 31, 2011. Councilmember Dietz SECONDED THE MOTION. VOTE:Unanimous. The motion carried. Councilmember Dietz MOVED THAT ANDREW WHITENECK BE REAPPOINTED TO THE HEALTH AND HUMAN SERVICES COMMISSION FOR A TERM TO EXPIRE ON OCTOBER 31, 2011. Councilmember Wilson SECONDED THE MOTION. VOTE:Unanimous. The motion carried. Vice Mayor Eck MOVED THAT JODENE WEETER BE REAPPOINTED TO THE HEALTH AND HUMAN SERVICES COMMISSION FOR A TERM TO EXPIRE ON OCTOBER 31, 2009. Councilmember Wilson SECONDED THE MOTION. VOTE:Unanimous. REGULAR MEETING OF THE CITY COUNCIL OCTOBER 21, 2008 PAGE 8 OF 21 The motion carried. Councilmember Dietz MOVED THAT BECKY MCCUTCHEN BE REAPPOINTED TO THE INDUSTRIAL DEVELOPMENT AUTHORITY FOR A TERM TO EXPIRE ON OCTOBER 31, 2014. Vice Mayor Eck SECONDED THE MOTION. VOTE:Unanimous. The motion carried. Councilmember Wilson MOVED THAT CONRAD PISINSKI BE REAPPOINTED TO THE INDUSTRIAL DEVELOPMENT AUTHORITY FOR A TERM TO EXPIRE ON OCTOBER 31, 2014. Councilmember Dietz SECONDED THE MOTION. VOTE:Unanimous. The motion carried. Councilmember Dietz MOVED THAT ANDREW WHITENECK BE APPOINTED TO THE INDUSTRIAL DEVELOPMENT AUTHORITY FOR A TERM TO EXPIRE ON OCTOBER 31, 2014. Vice Mayor Eck SECONDED THE MOTION. VOTE:Unanimous. The motion carried. Councilmember Serdy MOVED THAT DAN WALD BE APPOINTED TO THE INDUSTRIAL DEVELOPMENT AUTHORITY FOR A TERM TO EXPIRE ON OCTOBER 31, 2010. Vice Mayor Eck SECONDED THE MOTION. VOTE:Unanimous. REGULAR MEETING OF THE CITY COUNCIL OCTOBER 21, 2008 PAGE 9 OF 21 The motion carried. Councilmember Dietz MOVED THAT MICHAEL WELLER BE REAPPOINTED TO THE MUNICIPAL PROPERTY CORPORATION FOR A TERM TO EXPIRE ON OCTOBER 31, 2011. Vice Mayor Eck SECONDED THE MOTION. VOTE:Unanimous. The motion carried. Councilmember Dietz MOVED THAT DAN WALD BE REAPPOINTED TO THE MUNICIPAL PROPERTY CORPORATION FOR A TERM TO EXPIRE ON OCTOBER 31, 2011. Vice Mayor Eck SECONDED THE MOTION. VOTE:Unanimous. The motion carried. Councilmember Dietz MOVED THAT TOM JAMES BE REAPPOINTED TO THE PUBLIC SAFETY PERSONNEL RETIREMENT BOARD FOR A TERM TO EXPIRE OCTOBER 31, 2012; AND THAT CLYDE ALLISON BE APPOINTED TO THE PUBLIC SAFETY PERSONNEL RETIREMENT BOARD AS A POLICE REPRESENTATIVE WITH A TERM TO EXPIRE OCTOBER 31, 2012. Vice Mayor Eck SECONDED THE MOTION. VOTE:Unanimous. The motion carried. ACCEPTANCE OF RESIGNATION OF FORMER COUNCIL MEMBER JOE SEVERS AND DIRECTION TO STAFF ON PROCEDURES FOR FILLING THE COUNCIL VACANCY ) REGULAR MEETING OF THE CITY COUNCIL OCTOBER 21, 2008 PAGE 10 OF 21 )City Clerk Kathleen Connelly briefed the council on the item. Vice Mayor Eck commented he likes the format they have from when they did it before, including the questionnaire that is here.He thinks there is some confusion on the time frame. City Clerk Kathleen Connelly stated they have not given a time frame. Vice Mayor Eck stated he was aware of that but he believes she has already been approached for applications. City Clerk Kathleen Connelly stated she has.If they give direction tonight to use the process that has been used in the past, it will take staff several days to get the applications together.It is not only the talent bank application, there are financial disclosure forms and other portions of that.Friday would be the earliest they could have it ready, but more likely it would be Monday. There was general discussion as to the date the packet should be ready, the deadline for filing the application, when interviews would be done and when the appointment would be made.It was determined to have them ready on Monday, October 27, 2008, the deadline for filing would be Wednesday, November 5, 2008, the interviews would be during the work session of November 17, 2008, and appoint on November 18, 2008. Councilmember Wilson asked if that would give them enough time to publicize it in the local newspapers. City Clerk Kathleen Connelly stated they will be doing a news release immediately which will be in the local newspapers in next week's edition.It would be timely because the packets would be ready on Monday.They have talked about doing a public notice but there is a legal fee involved with that.She does not see the need to do that.Word REGULAR MEETING OF THE CITY COUNCIL OCTOBER 21, 2008 PAGE 11 OF 21 will get out quickly.We will also post it on the bulletin boards and website. Vice Mayor Eck stated it seems like it is taking about the same time frame as last time. City Clerk Kathleen Connelly stated they would be right on time.She repeated the time frame they had previously discussed. Mayor Insalaco closed the discussion and called for a motion. Vice Mayor Eck MOVED THAT THE RESIGNATION OF COUNCIL MEMBER JOSEPH SEVERS BE ACCEPTED. Councilmember Serdy SECONDED THE MOTION. Councilmember Wilson commented during the vote that one of the things that Joe was very passionate about was this community.He really got involved in some of the activities here.When someone would come to him with concerns, he would take them on, latch on to them and try his best to work with them.He was one of the ones who convinced him to run for city council.He hates to see him leaving in the situation he had to leave, because of the way the economy kind of ran him down.He lost pretty much everything on this.He was going to do a token vote of no.He does not want to accept his resignation. VOTE:4-1 (Councilmember Wilson voted in opposition.) The motion carried. Vice Mayor Eck MOVED THAT THE FOLLOWING DIRECTION BE GIVEN REGARDING THE PROCEDURES FOR FILLING THE COUNCIL VACANCY, AND THAT IS THE PACKETS WILL BE READY IN THE CITY CLERK'S OFFICE BY OCTOBER 27, TO BE COMPLETED AND RETURNED, THE DEADLINE FOR FILING WILL BE NOVEMBER 5, INTERVIEWS WILL THEN BE HELD AT OUR WORK SESSION WHICH WILL BE NOVEMBER 17TH, AND WE WILL MAKE THE APPOINTMENT OF THE POSITION ON THE FOLLOWING EVENING, NOVEMBER 18TH. REGULAR MEETING OF THE CITY COUNCIL OCTOBER 21, 2008 PAGE 12 OF 21 Councilmember Dietz SECONDED THE MOTION. City Clerk Kathleen Connelly asked if they were using the same procedures as last time. Vice Mayor Eck AMENDED HIS MOTION TO READ WE USE THE SAME PROCEDURES WHICH YOU GAVE US IN THE PACKET AND THE SAME QUESTIONNAIRE; ABSOLUTELY THE SAME PROCEDURES AS WE USED THE LAST TIME WE FILLED THE POSITION. Councilmember Dietz SECONDED THE MOTION. VOTE:Unanimous. The motion carried. CONSENT AGENDA ITEM (Continued) CONSIDERATION OF FISCAL YEAR 2008- 2009 PROFESSIONAL SERVICES AGREEMENTS WITH SIX HUMAN SERVICES AGENCIES TO PROVIDE IN -CITY SERVICES IN THE TOTAL AMOUNT OF $100,000 ) )Vice Mayor Eck commented he thought they had given that amount of money to the commission and told them to go for it.They had several agencies that they had to work with and it came down to 6 agencies.He thinks they should go ahead with giving them the $100,000 for this year.If they do not do that and they need to cut back because they are cutting back everywhere, this is one place to cut back.The suggestion was made to him that rather than take it back to the commission and have them cut back 20%, or $20,000, they should just take 20% off the balance that they have recommended.They would not have to battle about taking a little bit of money off here and there.They should just take 20% off each. Mayor Insalaco commented they should just take 20% off each item. Vice Mayor Eck stated it would be easier than their having to reconvene and try to take REGULAR MEETING OF THE CITY COUNCIL OCTOBER 21, 2008 PAGE 13 OF 21 off the 20%.They might take 15% in one place and 5% in another and they could argue about it.They did a lot of work to come up with what they did. Mayor Insalaco agreed. Councilmember Serdy stated he hated to see anything taken away from all of the groups that are getting this money.People have no choice in it.They need the money.He would prefer to take money away from somewhere else where they do have a choice. Vice Mayor Eck commented he is ready to fund it himself.They budgeted $100,000 for it. Mayor Insalaco asked if it would be a big help to the city to cut back.He really does not like to cut it. City Manager George Hoffman stated they are approaching the limits of administration's ability to keep this budget in balance.We are looking at the staff level at any and every expenditure.There are limits to how much they can do.They are not filling vacancies except on necessary positions, such as the payroll person and finance director.The chief of police is actively, aggressively and vigilantly managing his overtime budget.He is looking at each and every position.We are looking across the organization at trying to keep this budget in balance.He does not know what the economy will do.Last night he advised them what Mesa, Scottsdale and Phoenix think it is doing.From those articles, it appears they believe their financial projections have changed from when they adopted the budget.If they knew at the time of the budget where they would be, they would not have adopted that budget as it was in place.He finds no way of concluding that the city will escape the economic realities that those large, metropolitan, municipal organizations are experiencing.If they do not choose to look at expenditure reductions in this area, it is true that they could address them elsewhere.Elsewhere means public safety and parks and recreation.They have not had to look at a room full of people who want to enroll their young children in swimming classes yet.They have not had a room full REGULAR MEETING OF THE CITY COUNCIL OCTOBER 21, 2008 PAGE 14 OF 21 of people who are concerned about library materials or library hours yet. Vice Mayor Eck commented he has. City Manager George Hoffman stated he has not on this year's budget. Vice Mayor Eck stated he has on the swimming. City Manager George Hoffman stated he would like to give them the answer they would like to hear but he regrets he cannot do so. Mayor Insalaco commented their budget was $80,000 before this past year.The council raised it up to $100,000 this year. Vice Mayor Eck commented it has been $100,000 for last year and this year. City Clerk Kathleen Connelly stated this is the second year in a row. Vice Mayor Eck commented if they are going to reduce it, they should just take the 20% off rather than send it back to the commission.They said last night that they has to work and work to get where they are at. If we have to take 20% off, which is a shame, he believes they should just take the 20% off each one and then they do not have to reconvene and figure out how to take the $20,000 off. Councilmember Dietz asked if they could just adopt it this evening with the 20% taken off each figure. City Clerk Kathleen Connelly stated they can do that.The board would not have to reconvene and it would be equal for each agency.If they were inclined to do that, they can also give direction to revise the agreements based upon the new amount. REGULAR MEETING OF THE CITY COUNCIL OCTOBER 21, 2008 PAGE 15 OF 21 City Manager George Hoffman asked if they could make a motion now that if the revenues come in the manager is authorized to restore the 20% in the fourth quarter of this fiscal year. City Clerk Kathleen Connelly stated they could but it would have to be a separate part. City Attorney Joel Stern stated it would have to be a separate section of the motion. City Clerk Kathleen Connelly stated they would add a new section to the contract making that statement. City Attorney Joel Stern stated he could redraft the contracts. There was general discussion on what the motion would have to read.The consensus was that they are making a 20% reduction across the board on the recommendations and that should sufficient funds be available in the fourth quarter that the 20% be restored. City Clerk Kathleen Connelly stated they need to keep in mind that some of the agencies may not have the time to spend the money. City Attorney Joel Stern stated it would depend on when they get that money.It would be tough if it is in the last two weeks. There was additional discussion on the wording of the motion. Councilmember Serdy asked how much a swimming class would run or something else that people sign up for. City Manager George Hoffman stated he does not know. REGULAR MEETING OF THE CITY COUNCIL OCTOBER 21, 2008 PAGE 16 OF 21 Councilmember Serdy commented they hire the people who work the class, the equipment needed, and the classes are all completely free or there may be a fee to sign up.For instance, if little league does not make ends meet, they have to raise the fees to join until you cover the expenses to pay for umpires, lights and fields, etc. City Manager George Hoffman stated he does not believe the council's operating philosophy for parks and recreations programs has been fee recovery.Those operations currently as a whole receive a general fund subsidy. On the big scale, the multi-gen center does not pay for itself. Councilmember Serdy commented he went to the multi-gen facility this morning and paid $3 to work out.He suggested they raise it a dollar.There is a point where people will stop coming if they raise it too high, but they should explain why.It is a matter of choice.He made a choice to go to the multi-gen.One of the things they are cutting is peoples' food.They have no choice.They have to eat.That is what he meant by choices.He chose to go to the multi-gen or to be a member.It might be a matter of raising some fees.He believes our fees are lower already than other cities.It is something to look at. City Manager George Hoffman state those things are actively being looked at and we are developing recommendations for expenditure reductions and revenue generation across the organization.This is a policy choice and it is probably one of the most difficult policy decisions that they have in front of them.He agrees with everything they have said. Assistant City Manager Bryant Powell stated it is in the work plan.They will be coming back to talk about raising fees, specifically parks and recreation fees. Councilmember Wilson commented he agrees with Councilmember Serdy in that a lot of these things are for people on limited incomes.He likes the idea of being able to restore it if they come up other ways of raising the funds and lessening the impact to the city. REGULAR MEETING OF THE CITY COUNCIL OCTOBER 21, 2008 PAGE 17 OF 21 Mayor Insalaco closed the discussion with no further comments and called for a motion. Vice Mayor Eck MOVED THAT APPROVAL BE GIVEN FOR THE PROFESSIONAL SERVICES AGREEMENTS FOR FISCAL YEAR 2008-2009 BETWEEN THE CITY OF APACHE JUNCTION, AND THAT ACROSS THE BOARD THERE BE AN ACROSS THE BOARD 20% REDUCTION IN THE CURRENT RATE; THAT THE APACHE JUNCTION FOOD BANK IN THE AMOUNT OF $18,000; THE BOYS AND GIRLS CLUB OF THE EAST VALLEY- APACHE JUNCTION BRANCH IN THE AMOUNT OF $16,000; COMMUNITY ACTION HUMAN RESOURCES AGENCY IN THE AMOUNT OF $8,000; COMMUNITY ALLIANCE AGAINST FAMILY ABUSE IN THE AMOUNT OF $12,000; EAST VALLY SENIOR SERVICES FOR APACHE JUNCTION SENIOR CENTER IN THE AMOUNT OF $30,000; AND SUPERSTITION MOUNTAIN MENTAL HEALTH IN THE AMOUNT OF $16,00.THIS READS FOR A TOTAL OF $100,000 AND SHOULD BE A MAXIMUM OF $80,000 WITH A 20% REDUCTION.HOWEVER, IF SUFFICIENT REVENUES THEN EXIST, THEN WE GIVE APPROVAL FOR THE CITY MANAGER TO REIMBURSE THE 20% BACK IN, NOT TO EXCEED $100,000; AND AUTHORIZATION BE GIVEN FOR THE MAYOR TO SIGN THE AGREEMENTS. Councilmember Dietz commented in the fourth quarter. Vice Mayor Eck AMENDED HIS MOTION TO READ THAT THE MONEY BE REIMBURSED IN THE FOURTH QUARTER OF THE 2008-2009 BUDGET. Councilmember Dietz SECONDED THE MOTION. VOTE:Unanimous. The motion carried. COUNCIL DIRECTION TO STAFF None. SELECTION OF MEETING DATES, TIMES, LOCATIONS, AND PURPOSES Mayor Insalaco announced that they have a joint meeting with the Queen Creek Town Council. REGULAR MEETING OF THE CITY COUNCIL OCTOBER 21, 2008 PAGE 18 OF 21 There was general discussion on the time and place. Councilmember Dietz MOVED THAT THE JOINT WORK SESSION WITH THE TOWN OF QUEEN CREEK BE HELD ON OCTOBER 30, 2008, AT 6:00 P.M. AT THE NEW QUEEN CREEK BRANCH LIBRARY AT 21802 S. ELLSWORTH ROAD IN QUEEN CREEK, ARIZONA. Vice Mayor Eck SECONDED THE MOTION. VOTE:Unanimous. The motion carried. Mayor Insalaco called for a motion on a special work session for interviewing applicants for the presiding magistrate. Councilmember Dietz MOVED THAT A SPECIAL EXECUTIVE SESSION FOR THE INTERVIEWING OF APPLICANTS FOR THE PRESIDING MAGISTRATE BE HELD ON SATURDAY, NOVEMBER 1, 2008 AT 9:00 A.M. IN THE CITY COUNCIL EXECUTIVE SESSION ROOM. Vice Mayor Eck SECONDED THE MOTION. VOTE:Unanimous. The motion carried. Councilmember Dietz MOVED THAT AN EXECUTIVE SESSION AT 6:00 P.M. AND A WORK SESSION AT 7:00 P.M. BE HELD ON MONDAY, NOVEMBER 3, 2008, IN THE CITY COUNCIL CONFERENCE ROOM AND CITY COUNCIL CHAMBERS, RESPECTIVELY; AND THAT AN EXECUTIVE SESSION AT 6:00 P.M. BE HELD ON TUESDAY, NOVEMBER 4, 2008, IN THE CITY COUNCIL CONFERENCE ROOM. Vice Mayor Eck SECONDED THE MOTION. REGULAR MEETING OF THE CITY COUNCIL OCTOBER 21, 2008 PAGE 19 OF 21 VOTE:Unanimous. The motion carried. ADJOURNMENT ) )Mayor Insalaco adjourned the meeting at 8:15 p.m. Consent Agenda Items are as follows: 1. Acceptance of Agenda. 2. Acceptance of Minutes of Regular Meeting of October 21, 2008. 3. Consideration of Fiscal Year 2008-2009 Professional Services Agreements with six human service agencies to provide in -city services in the total amount of $100,000. 4. Consideration of Project NO. 2007-13, Southern Avenue Street Improvements from Winchester Road to Royal Palm Road in an amount not to exceed $501,791.35. ACCEPTED THIS 4TH DAY OF NOVEMBER, 2008, BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA. SIGNED AND ATTESTED TO THIS 4TH DAY OF NOVEMBER, 2008. gd,o, N S. INSALACO ayor ATTEST: KATHLEEN CONNELLY City Clerk REGULAR MEETING OF THE CITY COUNCIL OCTOBER 21, 2008 PAGE 20 OF 21 CITY COUNCIL MINUTES CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the City Council of the City of Apache Junction, Arizona, held on the 21st day of October, 2008.I further certify that the meeting was duly called and held and that a quorum was present. Dated this 28th of October, 2008. ,...., '--Z KATHLEEN CONNELLY City Clerk REGULAR MEETING OF THE CITY COUNCIL OCTOBER 21, 2008 PAGE 21 OF 21