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HomeMy WebLinkAbout2006-04-04 City Council Regular MinutesCITY COUNCIL REGULAR MEETING APRIL 4.2006 The regular meeting of the City Council of the City of Apache Junction, Arizona,was held on April 4,2006,at the Apache Junction City Council Chambers pursuant to the notice required by law. CALL TO ORDER Mayor Coleman called the meeting to order at 7:00 p.m. INVOCATION Councilmember Sippel gave the Invocation. PLEDGE OF ALLEGIANCE Vice Mayor Eck led the Pledge of Allegiance. ROLL CALL Councilmembers Present:Mayor Coleman Vice Mayor Eck Councilmember Dietz Councilmember Insalaco Councilmember Severs •Councilmember Sippel Councilmember Waldron Staff Present:City Manager George Hoffman Assistant City Manager Bryant Powell City Clerk Kathleen Connelly City Attorney Joel Stern Public Safety Director Glenn Walp Library Director Pam Loui Public Works Director Doug Dobson Others Present:Senior Planner Rudy Esquivias REGULAR MEETING OF THE CITY COUNCIL APRIL 4,2006 PAGE 1 OF 22 Sergeant Troy Mullender Grants Specialist Roger Hacker Development Services Manager John Petroff Assistant Planner Clare Fuchs Public Works Manager Shane Kiesow ACCEPTANCE OF CONSENT AGENDA )Councilmember Dietz MOVED THAT THE CONSENT AGENDA BE ACCEPTED AS PRESENTED:AND THAT RESOLUTION NO.06-07,A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA,APPROVING THE SUBMITTAL OF A GRANT APPLICATION TO THE GILA RIVER INDIAN COMMUNITY FOR PROPOSITION 202 FUNDS,BE APPROVED:AND THAT THE PURCHASE OF TWO HARLEY DAVIDSON POLICE MOTORCYCLES WITH A GUARANTEED BUYBACK PROGRAM AND TWO LIGHTING AND ACCESSORY PACKAGES FROM CHESTER'S HARLEY DAVIDSON' IN THE TOTAL AMOUNT OF $37,478.02 BE APPROVED:AND THAT THE PROFESSIONAL SERVICES AGREEMENT BETWEEN TISCHLERBISE CONSULTANTS AND THE CITY OF APACHE JUNCTION FOR THE UPDATE OF DEVELOPMENT FEES IN THE AMOUNT OF $64,000 BE APPROVED,AND THAT AUTHORIZATION BE GIVEN FOR THE MAYOR TO SIGN THE AGREEMENT PENDING FINAL APPROVAL AS TO FORM BY THE CITY ATTORNEY:AND THAT AN ADDENDUM TO THE PROFESSIONAL SERVICES AGREEMENT BETWEEN BURGEON GROUP, L.L.C.AND THE CITY OF APACHE JUNCTION FOR OPTIONS AND ADDITIONAL CONSULTING SERVICES IN THE AMOUNT OF $9,082.38,WITH THE FUNDING COMING FROM A GRANT, DONATIONS AND EXISTING BUDGET APPROPRIATIONS,BE APPROVED,AND THAT AUTHORIZATION BE GIVEN FOR THE MAYOR TO SIGN THE ADDENDUM. Councilmember Severs SECONDED THE MOTION. VOTE:Unanimous. The motion carried. AWARDS,PRESENTATIONS AND COMMUNICATIONS None. REGULAR MEETING OF THE CITY COUNCIL APRIL 4,2006 PAGE 2 OF 22 CALL TO THE PUBLIC Mr.Dan Wald,560 N.Rennick,Apache Junction,addressed the council regarding the hockey team from the University of North Dakota,to congratulate Councilmember Insalaco on being recognized by the City of Globe,and to double stripe Ironwood Drive all the way down to the county line,make it a lights on road for safety purposes,reduce the speed limit to 40 miles per hour to the county line,and fix the potholes.He would also like them to increase the patrols there.He commented on people going through the lights by the high school in the morning and making a left turn into the turn lane,turning right on Ironwood and going south to get on the freeway. Ms.Rayna Meade,P.O.Box 266,Apache Junction,85217,addressed the council representing S.A.F.E.,Save Animals from Euthanasia.She stated their goal is to bring attention to the lack of humane treatment to animals at the present local animal control facility.The facility is too small to handle the volume of animals and as a result many animals are euthanized at an alarming rate. She had a list of questions they would like to have answered at the next meeting.She read a partial listing concerning number of animals euthanized yearly,written policies,animal health evaluations,on -call veterinarians availability,quarantine of sick animals,hours of operation,insufficient phone lines,funding,consideration of humane treatment of animals,animal control being part of the police department,new employees availability, volunteers,and the state of the facility. Mayor Coleman advised her that her three minutes were up and requested she give her information to the city clerk and the city would try to take care of a response. Mrs.Tess Nesser,1511 S.Cactus Road,Apache Junction,addressed the council to remind everyone of the Special Olympics on April 8 at the high school starting at 8:30 a.m.She was also selling raffle tickets for the event. CITY MANAGER'S REPORT City Manager George Hoffman stated the city has been chosen to receive the Community Development Block Grant State Special Projects Award for the transportation project,a 2004 grant for the purchase of 9 vehicles for 5 community non-profit agencies and the police department victims'services program.It will be presented at the statewide celebration on April 20,2006 REGULAR MEETING OF THE CITY COUNCIL APRIL 4,2006 PAGE 3 OF 22 at 10:00 a.m.at the Berger Performing Arts Center.Councilmember Waldron will be receiving the award and staff will be present.He congratulated the council and all the staff that worked on it.I t is a testament to the community to their working together to achieve this. PUBLIC HEARINGS RESOLUTION NO.06-09,SD -1-06,FINAL PLAT APPROVAL REQUEST BY AJ INVESTORS GROUP, REPRESENTED BY GLENN MILLETT )Senior Planner Rudy Esquivias briefed the council on the item.He stated they were shown the layout of the proposed subdivision last night.The property is located on the north side of 16th Avenue 660'west of Idaho Road.He described the surrounding properties. This is a private street subdivision with common wall units,with common property lines on one side and 10'setbacks on the other.They are all single story homes with 2-4 bedrooms and a variety of models.There will be a couple of stand alone models.The property is zoned CR-3/PD.Approval has been given for the zoning and the preliminary plat,they now have their assured water supply,and they have their approval from the Department of Environmental Quality to start construction.He requested approval of the final plat. has a private road. that is correct. would be built to city standards. Councilmember Dietz asked if this Senior Planner Rudy Esquivias stated Councilmember Dietz asked if it Senior Planner Rudy Esquivias stated there is a part of it that is narrower than the standard 50'right-of-way, however,the blacktop will be what a normal street will be. Councilmember Dietz commented there should not be any problems with one or two parked vehicles and fire trucks. REGULAR MEETING OF THE CITY COUNCIL APRIL 4,2006 PAGE 4 OF 22 Senior Planner Rudy Esquivias stated this has been reviewed by the fire district and they are okay with the turning radius.There is a cul-de-sac at the end for adequate fire truck maneuverability.They have been a part of the review process and he believes all of their concerns have been addressed. Councilmember Dietz asked if there would be adequate notification in the CC&Rs that they are responsible for repaving the streets. Senior Planner Rudy Esquivias stated i t is part of the CC&Rs. Vice Mayor Eck asked if they could also require them to have a maintenance fee directed towards that. Senior Planner Rudy Esquivias stated that is normally the way it works,but the applicant is here tonight and could explain the details. Vice Mayor Eck commented the fire district said they have access and the road is up to their standards as far as quality. that is correct. subdivision would be age -restricted. i t is not. applicant address the council. Senior Planner Rudy Esquivias stated Councilmember Insalaco asked if the Senior Planner Rudy Esquivias stated Mayor Coleman requested the Mr.Neil Nielsen,with NFM Homes Corporation,the builder and developer,2538 E.Emerald Avenue,Mesa, addressed the council.He clarified that the private street would be constructed to city standards.It will be wide enough to meet city standards. REGULAR MEETING OF THE CITY COUNCIL APRIL 4,2006 PAGE 5 OF 22 They do have approval from the fire district;they had to revise the turning radius of the back cul-de-sac in the original proposal.They lost a couple of lots because of that,but they did it to get the approval and meet the standards.The street is private,but it meets city standards.They will put in the CC&Rs that they must maintain the streets and they will budget for that. Councilmember Dietz asked if they had a fire hydrant in the subdivision. Mr.Neil Nielsen stated they have 3 in the subdivision.It meets all the fire codes,city standards and all the city ordinances.I t has gone through and been approved by all the departments.They are all single story family homes.They are all common wall houses except for the few odd lots.It will be a nice project;they are trying to supply affordable housing for the city.There is a big demand for people wanting to come here and they are trying to provide nice housing for them.He has done several projects in the city and has had compliments on them.This should be a great addition to the city. Vice Mayor Eck commented there is a concern over maintenance being forgotten ten years out.He asked how they do that. Mr.Neil Nielsen stated i t is turned over to the homeowners association after so many lots are sold.They will hire a management company to manage the homeowners association.They will probably be using Jomar Realty.He is acting as president of the homeowners association until they have 80% of the lots sold.Once i t is turned over to the homeowners association,they will need to elect a president who will sit down with Jomar to discuss the budgeting process.They will need to budget for road maintenance and common area maintenance.Jomar is very experienced at it and is aware of what the costs are. Vice Mayor Eck commented he was just curious as to how that worked. Mr.Neil Nielsen stated these management companies have a tremendous amount of experience at this.They REGULAR MEETING OF THE CITY COUNCIL APRIL 4,2006 PAGE 6 OF 22 know exactly how much to budget for the costs.They can give them guidance.as to how much needs to be budgeted. Mayor Coleman opened the public hearing on the item.There being no one wishing to speak,he closed the public hearing and reopened the item to council discussion.There being no discussion,he called for a motion. Councilmember Sippel MOVED THAT RESOLUTION NO.06-09,A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA,APPROVING THE FINAL PLAT FOR LANTANA VILLAS,A RESIDENTIAL SUBDIVISION,IN CASE SD -1-05,BY AJ INVESTORS GROUP,BE APPROVED. Councilmember Dietz SECONDED THE MOTION. VOTE:Unanimous. The motion carried. RESOLUTION NO.06-11,SD -4-05, PRELIMINARY PLAT APPROVAL BY TANA NICHOLS FOR HABITAT FOR HUMANITY FOR IRONWOOD TRAILS SUBDIVISION AT THE NORTHWEST CORNER OF GREASEWOOD AND IRONWOOD )Assistant Planner Clare Fuchs briefed the council on the item.She stated the site is currently undeveloped.She described the surrounding area.The preliminary plat meets the residential density of the general plan of 3.5 single family conventional homes per acre.The zoning is CR-3,allowing lots of 7,000 sq.ft.minimum and i t has a planned development overlay;they have met all the stipulations of the planned development.There are no outstanding issues with any departments or other agencies;staff finds the preliminary plat in compliance with the zoning ordinance.The planning and zoning commission requested a few changes in the stipulations and approved the preliminary plat 5-0.Staff is requesting approval;the stipulations were handed out to the council last evening. Mayor Coleman asked if the new stipulations had to be added to the resolution. REGULAR MEETING OF THE CITY COUNCIL APRIL 4,2006 PAGE 7 OF 22 City Attorney Joel Stern stated they could say each one or they can say as represented by staff at the work session. Senior Planner Rudy Esquivias stated they are already in the resolution. Mayor Coleman requested the applicant address the council. Mr.Lee Mashburn,board member for Habitat for Humanity,addressed the council.He thanked the staff for their work on the issue and all of their preparation. Vice Mayor Eck commented he saw people out there today.He asked if they were surveying already. Mr.Lee Mashburn stated there are some trees that they need to take care of so i t could be related to that. Vice Mayor Eck asked if the future homeowners are already involved. Mr.Lee Mashburn stated they are not.The first phase will be the building blitz in June.Five homes will be built by homebuilders and they have to provide community service in order to qualify for the homes. Councilmember Severs asked how they qualify for the homes. Mr.Lee Mashburn stated they have to qualify by their credit rating,have a steady job,and they have to have a need for housing.Most of the people that they deal with are in substandard housing with as many as three families living in one apartment.I t is a pretty restrictive process.They have to be credit -rated,they have to visit them on site where they are currently living,they must be interviewed,they must be employed and they must have recommendations from their employer. REGULAR MEETING OF THE CITY COUNCIL APRIL 4,2006 PAGE 8 OF 22 Councilmember Severs asked if there would by any type of community involvement in the construction of the project. Mr.Lee Mashburn stated there would be.The foundations are built by qualified contractors and the houses themselves are supervised by qualified contractors but they are built by volunteers. Councilmember Severs asked when they would start construction. Mr.Lee Mashburn stated it starts right after the June blitz.As soon as the first 5 houses are built,they will have volunteers out there working on the others. Councilmember Severs asked if he could have a schedule of that. Mr.Lee Mashburn stated he would get him one. Mayor Coleman opened the public hearing on the item.There being no one wishing to speak,he closed the public hearing and reopened the item to council discussion. Vice Mayor Eck commented i t is a terrific project in a great location.He really likes the concept. Mayor Coleman closed the discussion with no more comments and called for a motion. Councilmember Dietz MOVED THAT RESOLUTION NO.06-11,A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA,APPROVING A PRELIMINARY PLAT FOR IRONWOOD TRAILS, A RESIDENTIAL SINGLE-FAMILY SUBDIVISION,IN CASE SD -4-05 BY TANA NICHOLS REPRESENTING HABITAT FOR HUMANITY,BE APPROVED. Councilmember Severs SECONDED THE MOTION. REGULAR MEETING OF THE CITY COUNCIL APRIL 4,2006 PAGE 9 OF 22 VOTE:Unanimous. The motion carried. RESOLUTION NO.06-06,SD -5:05,PRELIMINARY PLAT APPROVAL REQUEST BY DOWN TO EARTH PROPERTIES,REPRESENTED BY CHRIS BAKER AND DURAN THOMPSON )Senior Planner Rudy Esquivias briefed the council on the item.He stated this is located at the northwest corner area of Wickiup and 19th Avenue.It is a 5 acre property.He described the surrounding area.There is a street alignment for 19th Avenue and one on the north side of the property for 18th Avenue.There is also a Vista Road alignment.The applicants are proposing to abandon Vista but construct 18th Avenue and 19th Avenue.They will have a double cul-de-sac design for their subdivision.The drawing for their preliminary plat is basically the same as that proposed in their concept plan.There is a total of 16 lots in the subdivision and they are all over 7,000 sq.ft.All of the homes will be single -story,reflecting the wishes of the people already in the neighborhood.There will be improved streets on 3 sides:Wickiup,18th Avenue and 19th Avenue.They will be built to public street standards.They are accommodating some drainage features across the property.They submitted their final plat a few days ago.Final plat approval should be in the not to distant future.The property is zoned CR-3/PD and is very closely designed to their concept plan.There will be an extra landscape buffer along 18th Avenue and Wickiup.There is extra buffering along the south side and extra retention areas and additional landscaping.Staff believes it will be a nice product with a nice -sized variety of homes. Councilmember Dietz asked about the streetlights.He commented they are showing 2 on Wickiup,2 on the east side cul-de-sac,1 on 19th Avenue,and 1 on the second cul-de-sac.There are none on Vista and none on 18th Avenue.He asked if they had a reason for that. Senior Planner Rudy Esquivias stated Vista will be abandoned;there will not be a road there.There is one streetlight on 19th Avenue and one at the entrance to the east cul-de-sac. Councilmember Dietz commented there are two on the east cul-de-sac and only one on the west cul-de-sac. REGULAR MEETING OF THE CITY COUNCIL APRIL 4,2006 PAGE 10 OF 22 Senior Planner Rudy Esquivias stated that is true and he does not recall them making any particular comments about that.Mr.Thompson is here and they can ask him about it. Vice Mayor Eck asked if there is a palette of choices being used for the style of homes. Senior Planner Rudy Esquivias stated the ordinance calls for there to be at least 3 model types with 3 elevation' variations each.There will be a variety,and they also look for a variety in colors. Vice Mayor Eck asked if the developer would be building all of these homes. Senior Planner Rudy Esquivias stated he believes they are. Mayor Coleman requested the applicant address the council. Mr.Duran Thompson,D & M Engineering,1817 W.Main Street,Suite 141,Mesa,addressed the council.He stated this has evolved into a project they are extremely happy with.The streetlights are being represented as they are going to put streetlights in. They will have an electrical engineer working on that to make sure it comes out okay.The landscape plans and elevations are finished already.They have their civil engineering package in with their final plat.They have addressed the drainage issues and other issues that are part of the program.He does not believe they have any public here on the project as he believes they have addressed all the issues.They have not heard anything but positive comments from the public for quite some time. Councilmember Dietz commented they have done a wonderful job working with the neighbors. Mr.Duran Thompson stated they have had a lot of very positive input from staff and he had appreciated their help. REGULAR MEETING OF THE CITY COUNCIL APRIL 4,2006 PAGE 11 OF 22 Vice Mayor Eck asked if they are planning and building the subdivision themselves. Mr.Duran Thompson stated he believes his client does intend to build the product but he is not locked into that.He is looking at i t in terms of if he can turn this over to a homebuilder. Vice Mayor Eck stated he called today as there are signs on i t for sale already as an 18 -lot subdivision.He said they were selling it:they are not building on it.He also said that they might sell individual lots.I t is a little bit of a concern to him. Mr.Duran Thompson stated i t is set up as a custom home subdivision.The lots are 7,500 sq.ft.to 7,600 sq.ft. The original intent was to build the lots.There has been some discussion about turning the lots over.There is an owner's representative here if he needs to address that.I t is dependent on the market and where they are at on the project.-There is considerable more cost to the project than was originally anticipated.Their plan is to do the infrastructure development, sell lots and develop some of those lots themselves.However,they could also develop all of them or sell all of them. Vice Mayor Eck commented he is not saying there is anything wrong with it:it just raised a red flag to him.It will be sold and generally when developers come in like this they are going to build.As long as what is put in the resolution and ordinance are followed, then he thinks they are covered. Mr.Duran Thompson stated he received a call from one of the owners with the same question and he gave him the same response.They are really not sure;it depends on the market. Mayor Coleman opened the public hearing on the item.There being no one wishing to speak,he closed the public hearing and reopened the item to council discussion.There being no discussion,he called for a motion. Councilmember Insalaco MOVED THAT RESOLUTION NO.06-06,A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY REGULAR MEETING OF THE CITY COUNCIL APRIL 4,2006 PAGE 12 OF 22 OF APACHE JUNCTION,ARIZONA,APPROVING A PRELIMINARY PLAT FOR A SINGLE-FAMILY RESIDENTIAL SUBDIVISION IN CASE SD -5-05 BY DOWN TO EARTH PROPERTIES,LLC, REPRESENTED BY DURAN THOMPSON OF D & M ENGINEERING,BE APPROVED. Councilmember Waldron SECONDED THE MOTION. VOTE:Unanimous. The motion carried. ORDINANCE NO.1263,AMENDING VOLUME I OF THE APACHE JUNCTION CITY CODE,CHAPTER 4 FEES,BY AMENDING ARTICLE 4-7 PUBLIC SAFETY FEE SCHEDULE,SECTION M ANIMAL CONTROL,SUBSECTION 10 EUTHANASIA )City Attorney Joel Stern briefed the council on the item.He stated they did some checking on what the phrase per animal means $10.00 on "others".Commander Swart left him a message stating the state livestock board handles horses and other larger animals. "Others"stands for all other small animals:that is the intent,policy and procedure of the police department.They do not take horses or cows or larger animals.The state livestock commission will send someone out for larger animals if the animal cannot be moved and they do not know the owner.If they know the owner,the owner contacts a veterinarian. Mayor Coleman opened the public hearing on the item. Ms.Hazel Brandenburg.932 E.Mohave Lane,Apache Junction,addressed the council.She requested that the fees be compatible with those of other communities and not compete with the private sector.She wanted to know what kind of surveys were done to determine what the fee structure would be.She assumed the survey was done on a pricing basis.She asked if they looked at what protocol is followed in the other communities versus what protocol is followed in Apache Junction and what protocol is followed by a veterinarian.She asked if the person doing the euthanasia is qualified or licensed by the state.She asked how the animals are disposed of,as she had heard that this had been changed. REGULAR MEETING OF THE CITY COUNCIL APRIL 4,2006 PAGE 13 OF 22 City Attorney Joel Stern stated Officer Marcellino did the study,and he does not know how the animals are disposed of.He assumed they were put into plastic bags once euthanized and taken to the landfill,unless the owner has other instructions.He believes the individual who euthanizes the dogs or cats is qualified to use a syringe in that area. Councilmember Waldron commented this ordinance deals with fees;it does not address the issue of procedure within animal control. City Attorney Joel Stern stated that is correct.He was given the information to draft up an ordinance that deals with fees. City Clerk Kathleen Connelly stated from her discussions with animal control,this is an adjustment in the fees only.Their disposal will continue to be through the landfill.If a particular pet owner wants to use a crematorium or some other process,that is up to that individual.As a long time dog lover,she always prefers to have the ashes returned to her,but that is an individual's choice. Mr.Dan Wald,560 N.Rennick Drive, Apache Junction,addressed the council.He stated there was a question raised at Call to the Public about the facility not being available during various hours.He pointed out that this Sunday,April 9,from 8 a.m.to 2 p.m.i t will be open to the public for shots and licensing.There will be a county veterinarian in attendance.There are times the facility is open and he encouraged the city to continue that type of service.He believes euthanasia is needed. Mr.Louis Babin,2191 S.Belair Road,Apache Junction,addressed the council.He stated a veterinarian is qualified to do that kind of venapuncture and injections.Also,certified medical assistants are qualified to do those as well.They are a little easier to find and they can help out or volunteer. Councilmember Sippel reiterated that this item just has to do with fees.They are not addressing any other issue this evening.He added this council,especially Councilman Severs,has worked REGULAR MEETING OF THE CITY COUNCIL APRIL 4,2006 PAGE 14 OF 22 extremely hard to pump a lot more money into animal control with additional employees and facilities.They are moving forward on that,just like they are moving forward on what they have here tonight and what they have in the library.They are moving forward to get better than it currently is.Tonight is only about the fees. Ms.Hazel Brandenburg commented she knows i t is about fees.She just wants to make sure the city is not providing this service at 50%of what a veterinarian would charge.She wants to be compatible with the surrounding communities and not compete with the private sector.The private sector has a very specific protocol that they follow that is more expensive than the protocol that is followed at animal control. Councilmember Severs commented that is exactly why they need to raise the fees. Councilmember Dietz commented the fees are being raised considerably and that is why they are doing this. Ms.Hazel Brandenburg stated she wanted to make sure they were not comparing apples to oranges.The city may need to take a look at protocol sometime in the future. City Attorney Joel Stern stated he wanted to quote something from the police department report at the January 3rd work session.The report states that a review of the current fees shows they are in line with the industry standard in all areas but euthanasia.Animal control records indicate 243 animals were euthanized at the owner's request during the first 10 months of 2005.Using these figures and the proposed changes in euthanasia fees they show a projected increase in cost recovery of approximately $2,310,a 45%increase.The intent of the new fees is to help offset some of the costs involved with the service. Mayor Coleman closed the public hearing with no one else wishing to speak.He reopened the item to council discussion.There being no further discussion,he called for a motion. Councilmember Severs MOVED THAT ORDINANCE NO.1263 BE READ BY TITLE ONLY AND THE READING OF THE ENTIRE ORDINANCE BE WAIVED. REGULAR MEETING OF THE CITY COUNCIL APRIL 4,2006 PAGE 15 OF 22 Councilmember Dietz SECONDED THE MOTION. VOTE:Unanimous. The motion carried. City Clerk Kathleen Connelly read the ordinance by title only. Councilmember Severs MOVED THAT ORDINANCE NO.1263,AS READ BY THE CITY CLERK,BE APPROVED AND ADOPTED. Councilmember Sippel SECONDED THE MOTION. VOTE:Unanimous. The motion carried. OLD BUSINESS None. NEW BUSINESS None. COUNCIL DIRECTION TO STAFF ON ANY OF THE ABOVE LISTED AGENDA ITEMS Vice Mayor Eck commented they have a lot of street problems.He has not driven down Ironwood south of Baseline lately.He directed staff to look into the pothole condition of the road.He believes Ironwood is one of the safest single lane roads in the state.He is not sure if there are some issues they can address on Ironwood.He believes they have some longer term solutions for it.He added i t seems like they are being unfairly attacked on animal control.A councilmember recognized the problem,the council went outside the current budget to use an additional $60,000 to $70,000 of contingency funds. Councilmember Sippel asked how much that was. REGULAR MEETING OF THE CITY COUNCIL APRIL 4,2006 PAGE 16 OF 22 Assistant City Manager Bryant Powell stated it was just a little over $100,000 in both salaries and capital improvements. Vice Mayor Eck commented they added over $100.000 to try to address this problem now,to get something going and raise a flag.Obviously,come budget time in July,animal control will be on the top of the list.He thinks i t is unfair to compare animal control to the cop shop and library.It is long term planning.The problem was brought to our attention and i t is being addressed. Sometimes when one addresses something,i t is easier to criticize;the council is trying to do something positive. Councilmember Sippel requested someone from animal control get hold of them. He has noticed that the new positions are posted.They would like to hire someone overnight but it does take time to hire the right candidate.He would also like them to see where the city is insofar as the construction projects that we have approved money for and give them the updates.He assumed the city has a contact through the letter. City Clerk Kathleen Connelly stated she did not have a phone number. Councilmember Sippel asked one of them to give their phone number to the clerk. Councilmember Severs commented they have looked into the volunteer program and their concern is that they do not have enough space for the amount of volunteers they are getting.They are currently in the process of taking bids . to expand the facility.Hopefully they can get the space to accommodate more volunteers.There are some liability factors they are also looking into.I t is in the works. COUNCIL DIRECTION TO STAFF ON OTHER PROPOSED LEGISLATION OR ACTIONS SCHEDULE FOR BOARD AND COMMISSION APPOINTMENTS/REAPPOINTMENTS )City Clerk Kathleen Connelly briefed the council on the item.At the end of June a number of terms expire on various boards and commissions.In the past the council has taken half of the boards and commissions on a Monday night work session and made the appointments the next immediate Tuesday night.and taken the second half two weeks later and,after doing the interviews,made the appointments the REGULAR MEETING OF THE CITY COUNCIL APRIL 4,2006 PAGE 17 OF 22 following evening.I t is up to the council if they want to continue doing that.They can include that in the motion,which must also include the dates of when they want to do this and the split on which boards and commissions the council wants to do when. Mayor Coleman opened the item to council discussion. Councilmember Severs commented he would like to do i t at the next meeting. City Clerk Kathleen Connelly stated they must keep in mind that the next set of meetings are immediately after the Easter weekend and some of the applicants may not be able to attend on that kind of short notice. positions would take effect. in effect in June. thought it was July 1. Councilmember Dietz asked when these Mayor Coleman stated they would be Councilmember Dietz commented he City Clerk Kathleen Connelly stated that is correct but there are some vacancies,which ordinarily the departments are supposed to bring to the council separately,but there are some cases where that has not happened yet. Councilmember Dietz commented there are 16 terms expiring and 4 vacancies.They will be looking at filling 20 positions. Councilmember Sippel suggested they do it the two meetings in May. Vice Mayor Eck suggested the planning and zoning commission be on the first one since they are short and have been short for some time. REGULAR MEETING OF THE CITY COUNCIL APRIL 4,2006 PAGE 18 OF 22 Councilmember Dietz suggested they do the same schedule as last time with the same set up and the same groups. City Clerk Kathleen Connelly stated she believed that was the planning and zoning commission,board of adjustment, library board and parks and recreation. Councilmember Dietz stated they would do them at the first meeting and the other boards at the second set of meetings in May. There was general discussion on the dates and boards and commissions for the meetings. Mayor Coleman closed the discussion with no further comments and called for a motion. Councilmember Waldron MOVED THAT STAFF BE GIVEN THE FOLLOWING DIRECTION REGARDING A TIMETABLE TO BE USED FOR BOARD AND COMMISSION APPOINTMENTS/REAPPOINTMENTS:THAT WE HOLD THE MEETINGS FOR MAY 1ST AND 2ND AS WELL AS MAY 15TH AND 16TH,AND THAT THE FIRST MEETING IN MAY WE INTERVIEW APPLICANTS FOR THE PLANNING AND ZONING COMMISSION,PARKS AND RECREATION,LIBRARY BOARD AND BOARD OF ADJUSTMENTS,AND THE REMAINDER AT THE MAY 15TH MEETING. Councilmember Dietz SECONDED THE MOTION. VOTE:Unanimous. The motion carried. Mayor Coleman commented they may want to encourage applicants to mail in talent bank applications. Councilmember Dietz asked if the city could advertise. REGULAR MEETING OF THE CITY COUNCIL APRIL 4,2006 PAGE 19 OF 22 City Clerk Kathleen Connelly stated staff already has done extensive advertising and she believes we have gotten all we are going to get. Councilmember Severs asked if there were more than 20 right now. City Clerk Kathleen Connelly stated she did not know.However,some of these are asking for reappointment.We do not have 20 totally new applicants. Councilmember Dietz asked if Pat Brenner would have a master list of all his classes and they can send an application to everyone that attended the leadership institute. Vice Mayor Eck suggested they ask Jill to do a small article. SELECTION OF MEETING DATES,TIMES,LOCATIONS.AND PURPOSES Councilmember Dietz MOVED THAT AN EXECUTIVE SESSION AT 6:00 P.M.AND A WORK SESSION AT 7:00 P.M.BE HELD ON MONDAY,APRIL 17,2006,IN THE CITY COUNCIL CONFERENCE ROOM AND THE CITY COUNCIL CHAMBERS,RESPECTIVELY;AND THAT AN EXECUTIVE SESSION AT 6:00 P.M.BE HELD ON TUESDAY,APRIL 18,2006,IN THE CITY COUNCIL CONFERENCE ROOM. Councilmember Severs SECONDED THE MOTION. VOTE:Unanimous. The motion carried. INFORMATION AND REPORTS Mayor Coleman announced that on Thursday,several members of the council will be traveling to Mesa to receive the Big Heart Award from the Mesa Senior Services for some of the programs that the city supports. REGULAR MEETING OF THE CITY COUNCIL APRIL 4,2006 PAGE 20 OF 22 Mayor Coleman announced that he was at the National League of Cities and Towns Conference in Washington,D.C.during the last meeting.He appreciated the packet Mr.Hacker put together for him on the Community Development Block Grant funds.It was good to have that information on how the city has used those funds and to be able to talk to both of our senators and express our desire that those funds stay intact and stay in the department where they are at.It was an interesting conference.They were addressed by Laura Bush, several senators,one member of the cabinet and the secretary of homeland security. ADJOURNMENT )Vice Mayor Eck adjourned the meeting at 8:05 p.m. Consent Agenda Items are as follows: 1.Acceptance of Agenda. 2.Acceptance of Minutes of Regular Meeting of March 21,2006. 3.Consideration and approval of Resolution No.06-07 authorizing the City of Apache Junction to apply for GRICSSRP funds to purchase Automated Fingerprint Identification System (AFIS)equipment for the City of Apache Junction Police Department. 4.Consideration and approval to purchase two Harley Davidson Police motorcycles with a guaranteed buyback program and two lighting and accessory packages for a total purchase price of $37,478.02. 5.Consideration and approval of Professional Services Agreement with TischlerBise Consultants for consultation services for updating development fees for the City in the amount of $64.100 and authorization for the Mayor to sign the agreement. 6.Consideration and approval of addendum to the $23,500 Professional Services Agreement with Burgeon Group,L.L.C.for education and design consultant services,furnishings and interactive activities for the early literacy center.Addendum covers options and additional consulting services not to exceed $9,082.38. REGULAR MEETING OF THE CITY COUNCIL APRIL 4,2006 PAGE 21 OF 22 ACCEPTED THIS 18TH DAY OF APRIL 2006,BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA. SIGNED AND ATTESTED TO THIS 18TH ATTEST: KATHLEEN CONNELLY City Clerk DAY OF APRIL DOUGLAS C9IEMAN Mayor CITY COUNCIL MINUTES CERTIFICATION ,2006. I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the City Council of the City of Apache Junction,Arizona,held on the 4th day of April,2006.I further certify that the meeting was duly called and held and that a quorum was present. Dated this 11th day of April,2006. / I /A A ;W e e (10 -7/it KATHLEEN CONNELLY City Clerk REGULAR MEETING OF THE CITY COUNCIL APRIL 4,2006 PAGE 22 OF 22