Loading...
HomeMy WebLinkAbout2005-04-05 City Council Regular MinutesCITY COUNCIL REGULAR MEETING APRIL 5,2005 The regular meeting of the City Council of the City of Apache Junction,Arizona,was held on April 5,2005,at the Apache Junction City Council Chambers pursuant to the notice required by law. CALL TO ORDER Mayor Coleman called the meeting to order at 7:00 p.m. INVOCATION Councilmember Insalaco gave the Invocation. PLEDGE OF ALLEGIANCE Vice Mayor Eck led the Pledge of Allegiance. ROLL CALL Councilmembers Present:Mayor Coleman Vice Mayor Eck Councilmember Dietz Councilmember Insalaco Councilmember Milkey Councilmember Sippel Councilmember Waldron Staff Present:City Manager George Hoffman Assistant City Manager Bryant Powell City Clerk Kathleen Connelly City Attorney Joel Stern Interim Public Safety Director Terry McDonald City Engineer Ron Grittman Parks &Recreation Director Jeff Bell Library Director Pam Loui Public Works Director Doug Dobson Interim Development Svcs.Director Dennis Dixon Community Relations Manager Patrick Brenner Assistant to the City Manager Amy Malloy REGULAR MEETING OF THE CITY COUNCIL APRIL 5,2005 PAGE 1 OF 18 Others Present:Grants Specialist Roger Hacker CDBG Administrative Asst.Melinda Larson Senior Planner Rudy Esquivias Public Works Manager Shane Kiesow Police Dispatcher Candi Nilles ACCEPTANCE OF CONSENT AGENDA )Vice Mayor Eck MOVED THAT THE CONSENT AGENDA BE ACCEPTED AS PRESENTED;AND THAT RESOLUTION NO.05-14,A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA,APPROVING EITHER ALTERNATES 3 OR 5 FOR THE LOCATION OF THE WILLIAMS GATEWAY FREEWAY CORRIDOR BE APPROVED;AND THAT A U.S.DEPARTMENT OF JUSTICE EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT IN THE AMOUNT OF $11,074 TO BE USED FOR THE PURCHASE AND IMPLEMENTATION OF LESS THAN LETHAL ADVANCED AIR TASERS BE ACCEPTED;AND THAT ARIZONA CRIMINAL JUSTICE COMMISSION GRANT AGREEMENT LLBG-05- 167 IN THE AMOUNT OF $8,207.00 TO BE USED FOR LAW ENFORCEMENT SUPPORT,WITH $912.00 IN CASH OR IN -KIND MATCHING FUNDS,BE ACCEPTED;AND THAT AUTHORIZATION BE GIVEN FOR THE CITY MANAGER TO EXECUTE THE DOCUMENT PENDING APPROVAL AS TO FORM BY THE CITY ATTORNEY;AND THAT THE INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF MESA AND THE CITY OF APACHE JUNCTION TO TRAIN APACHE JUNCTION POLICE OFFICER RECRUITS AT THE MESA POLICE DEPARTMENT ACADEMY COMMENCING APRIL 2005 BE APPROVED;AND THAT AUTHORIZATION BE GIVEN FOR THE MAYOR TO SIGN THE AGREEMENT PENDING APPROVAL AS TO FORM BY THE CITY ATTORNEY. Councilmember Dietz SECONDED THE MOTION. VOTE:Unanimous. The motion carried. AWARDS.PRESENTATIONS AND COMMUNICATIONS Community Relations Manager Patrick Brenner stated the most recent Citizens Leadership Institute has been the most successful,with 24 out of 25 participants completing the Institute.There have been 7 Institutes with 133 participants, 35 of which have served or are serving on boards and commissions for the city.Other cities,such as Peoria and Winslow,have REGULAR MEETING OF THE CITY COUNCIL APRIL 5,2005 PAGE 2 OF 18 requested information on the Institute.He thanked everyone for their assistance.Mayor Coleman then presented each participant with a Certificate of Achievement. CDBG Administrative Assistant Melinda Larson announced that the city has received grant funds to help local citizens address their transportation needs.In August 2004 the city was notified i t had received a $265,000 Community Development Block Grant from the Arizona Department of Housing.The grant funded the purchase of 9 vehicles for 5 community nonprofit agencies and the police department victims services program.The agencies receiving vehicles are the Apache Bravo Young Marines,Central Arizona Council on Developmental Disabilities,Superstition Mountain Mental Health Center,Community Alliance Against Family Abuse, Salvation Army of Apache Junction,and the Apache Junction Police Department Victims Services Program.The ten vehicles are outside for everyone to look at during a break.She then introduced Joy Johnson,Community Revitalization Manager of the Department of Housing,and Lisa Batcha,Community Revitalization Specialist.Ms.Joy Johnson thanked the staff for inviting them and complimented the new building.Ms.Lisa Batcha stated working with Roger Hacker and Melinda Larson i s a pleasure.They do a wonderful job administering the grant program and always put the money to good use.•The vehicle purchase i s a great benefit to the community.She then gave the ceremonial key to the mayor. Grants Specialist Roger Hacker stated they form partnerships to address community needs.The city was awarded a grant from the Department of Transportation in the amount of $83,000 to address transportation needs in the community.I t is given to the community to address needs as the community sees fit.In the past few years,they have given part of the money to the Apache Junction Senior Center to support their transportation program. This year the funds will go to support the Enabling Transportation Program.Mayor Coleman presented the check to Terry Crawford and Abel Sherman of the Senior Center. Mayor Coleman read a proclamation designating April 17 through April 23 as National Volunteer Week and presented i t to Bernadette Miller,coordinator for the volunteer center. CALL TO THE PUBLIC Mr.Joseph Papineau,6614 E.Ensenada Street,Mesa,addressed the council regarding a contingency plan to address brush fire hazards in an effort to preserve facilities such as this and the infrastructure of the community.He would like to be able to maintain these resources. REGULAR MEETING OF THE CITY COUNCIL APRIL 5,2005 PAGE 3 OF 18 Ms.Tess Nesser,1511 S.Cactus,Apache Junction,addressed the council.She congratulated the city staff and voters who had the foresight to build this facility.I t i s time for the city to come into the 20th century •and have a place to deal with other cities and towns.She also spoke about the Apache Junction/Gold Canyon American Cancer Society Relay for Life Walkathon.The purpose i s to raise money to find a cure for cancer.They must all fight together to fight the disease.She has been involved with the relay since 2000,being a member of the victims services volunteers team for the last two years.She requested everyone donate a dollar to reach her goal of $1,000,000. Mr.Jim Westberg,7791 E.Osborn Road,Scottsdale,from the Arizona Department of Commerce,addressed the council regarding the new building.He stated he works in the Energy Office.He recognized the mayor and council for building this wonderful building,which was built to meet the U.S.Green Building Council's guidelines for a green building.A green building is one that is very energy and water efficient.I t uses recycled materials in its construction.I t also strives to have good indoor air quality,hopefully bringing less absenteeism and more productivity.They will have many years of energy dollar savings because of building an energy efficient building.He toured the building earlier today and commented on a lot of natural lighting being used for the building,allowing them to use less electric lighting.He thanked Bryant Powell and Roger Hacker for their assistance with this project. Mr.Elliott Fisher,547 E.Quail,Apache Junction,Greater Apache Junction Association for Effective Government,addressed the council regarding the use of a bus system,public information requests,the purchase of tasers,the Williams Gateway Freeway Corridor resolution,and his perceived cost overrun of the city building. Mr.Willard Bourquin,1492 S.Ocotillo,Apache Junction, addressed the council regarding his neighborhood barking dog problem.He spoke a month ago and they still have the same problem.He also thanked the people who serve on the council,as most people do not appreciate what goes into being on the council:they only show up to complain.He commented they had a barking,howling dog the entire day on Easter.I t started at 7:30 a.m.and continued until after dark.When he last spoke he was supposed to get some help from the safety director.He got one call and that was the end of i t until he called back twice. The animal control department seems to be in chaos.There is no follow through and poor recordkeeping.He believes they should be concerned.His two neighbors cannot get around as one is 87 years old and cannot get out of bed and the other i s 79 and has to walk with a walker.One is on oxygen,and he is surprised REGULAR MEETING OF THE CITY COUNCIL APRIL 5,2005 PAGE 4 OF 18 they have not filed a class action lawsuit because of the way the council and departments are contributing to the detriment and failure of their health.He believes they need an ordinance that has some teeth in it.Animal control staff say they need a certain number of affidavits signed and must catch the dog barking whenever they are there.Many things need to be done before they can follow through.This community has a lot of old farmers that will take things into their own hands,such as poisoning a prairie dog or coyote that causes a problem.A time could come where one of them tries to poison a dog and a child will end up getting the poison.That could be prevented with a stronger ordinance. Mr.Dan Wald,560 N.Rennick Drive,Apache Junction,addressed the council to commend the council and staff for getting the vehicles for the agencies that needed them.He could not think of a better thing for any transportation group to use than to pick up students after school and take them to the Boys and Girls Club or to have the Salvation Army take people around that are unable to make i t on their own,or for Community Alliance Against Family Abuse to take care of the people that they have the responsibility to help. Councilmember Waldron directed staff to contact Mr.Bourquin on the dog issue and to take a look at the ordinance to see what can be done with that. Vice Mayor Eck agreed,and stated he was once told our dog ordinance was a very strict ordinance and did not allow for a barking dog..He was told that a dog had no right at any time during the day to be continuously barking.They need to take a look at this situation and change the ordinance i f needed.He added the council and staff are fully aware of the weed problem the city will have this year due to the tremendous rain.The weeds are going to be addressed and the city i s open to suggestions.He commented Mr.Fisher was inaccurate in making the comment that the city was over budget by $2,000.000 because they added a few little things.He had told him they had added a few extra things,but they are in no way $2,000,000 over budget on this building. Councilmember Insalaco commented he,and he believes staff,are getting tired of and upset with Mr.Fisher.The residents should know he has cost the city more than $70,000 in litigation costs and attorney time on these frivolous lawsuits,and he knows they are frivolous.He even states they are frivolous but he wants to be a pain in our neck.He wants to do nothing but upset city government;he does not want to do anything right.He has cost the city too much.He wished there was a way to get rid of Mr. Fisher. REGULAR MEETING OF THE CITY COUNCIL APRIL 5,2005 PAGE 5 OF 18 Vice Mayor Eck commented he would not suggest that anyone poison an animal.I t is a serious offense,and he thought the suggestion that someone would do so was an inappropriate comment. No one should ever take the matter into their own hands to poison an animal or barking dog. CITY MANAGER'S REPORT City Manager George Hoffman requested Assistant City Manager Bryant Powell give an update on the new city building. Assistant City Manager Bryant Powell gave a presentation on where the city had been on the buildings to where i t is now,starting from the 1998 Town Hall.The original budget in 1999 was at $5,000,000,with additional planned project enhancements bringing the total to approximately $7,000,000 over the 6 -year period. The enhancements included the increase in construction costs, additional alternates directed by council in a public forum in 2003,and the upfront costs for Leadership in Environmental Energy and Design costs.The original square footage was 45,000; i t grew an almost 5,000 additional square feet,adding an additional $612,000 to the cost.The construction inflation rate has increased since 2004 to 15.82%.This has added $791,000 to the cost of the building from what i t would have cost i f i t had been built in 1999.There were 12 alternates included by the council,some of which are:development services roof alternate to allow daylight in;Leadership in Environmental Energy and Design certification;enhancement in landscaping;concrete elliptical path;and simulated stone on the facility.They have a more efficient air conditioning system,lobby controls,and extreme limitations on volatile emissions.Staff anticipates these costs will bring savings over the next 10 years,making up the difference for the Leadership in Environmental Energy and Design costs,and over the next 30 to 40 years will help reduce the cost of the building.They are still working on signage and furniture issues.The city is one of the first municipalities to have a registered building and the first to be certified.They are projecting at setting a standard of high development for the community.The multi -generational recreation center has an estimated opening of August 2005. Councilmember Insalaco commented he would like Mr.Fisher to get a copy of this so that he can see where the city is $2,000,000 over budget.I f he had stayed,he would have understood. Vice Mayor Eck commented the additional monies have been coming out of the annual development fees or such for parks and recreation i f i t is the multi -generational center.There have been no additional monies spent from the original capital facilities plan bond. REGULAR MEETING OF THE CITY COUNCIL APRIL 5,2005 PAGE 6 OF 18 Assistant City Manager Bryant Powell stated that is correct. These are one-time dollars the city has had from development fees that could cover these additional expenses.The development fees are set aside for purposes such as this. Councilmember Dietz asked i f they had over $6,000,000 in development fees that had been banked for projects before they even started any of these projects so that they only had to go out and bond the difference for the total package. Assistant City Manager Bryant Powell stated that is correct. Those dollars were set there well before his time. Vice Mayor Eck thanked him for the presentation. Councilmember Insalaco commented Bryant Powell has done an excellent job on this,taking the bull by the horns and following through on it.He deserves a warm thank you. PUBLIC HEARINGS APPLICATION FOR AN INTERIM PERMIT, NEW LICENSE,CORPORATION,SERIES 10 LIQUOR LICENSE FOR TL OIK GAS & FOOD MART )City Clerk Kathleen Connelly briefed the council on the item.She stated they are located at the intersection of Old West Highway,Broadway and Royal Palm.They have reports in their packets with no objections from staff or the fire district.The applicant has been asked to be here this evening in the event of questions from the council. Mayor Coleman requested the applicant address the council.The applicant was not present. He then opened the public hearing on the item.There being no one wishing to speak,he closed the public hearing and opened the item to council discussion.There being no discussion,he called for a motion. Councilmember Dietz MOVED THAT THE APPLICATION FOR AN INTERIM PERMIT,NEW LICENSE,CORPORATION, SERIES 10 LIQUOR LICENSE FOR TL OIK GAS &FOOD MART BE RECOMMENDED FOR APPROVAL TO THE ARIZONA DEPARTMENT OF LIQUOR LICENSES AND CONTROL. Councilmember Waldron SECONDED THE MOTION. REGULAR MEETING OF THE CITY COUNCIL APRIL 5,2005 PAGE 7 OF 18 VOTE:5-2 (Councilmembers Insalaco and Sippel voted in opposition.) The motion carried. APPLICATION FOR A TEMPORARY EXTENSION OF PREMISES ON THE LIQUOR LICENSE OF CAPTAIN'S FOR APRIL 17, 2005 FOR CANCER SOCIETY RELAY FOR LIFE GOLF TOURNEY )City Clerk Kathleen Connelly briefed the council on the item.She stated this is a one day event scheduled for April 17.There have been no objections from staff and the applicant has been notified of this public hearing in the event of questions from the council. Mayor Coleman requested the applicant address the council. Mrs.Mary LeDoux,1040 E. Estevan,Apache Junction,addressed the council.She is co-owner of Captain's.She stated she made a mistake on the date as the tourney i s on April 16.She asked i f i t could be changed. City Clerk Kathleen Connelly stated the council can change i t in the motion but Mrs.LeDoux will have to notify the state. Mayor Coleman opened the public hearing on the item.There being no one wishing to speak, he closed the public hearing and opened the item to council discussion.There being no discussion,he called for a motion. Vice Mayor Eck MOVED THAT THE APPLICATION FOR A TEMPORARY EXTENSION OF PREMISES ON THE LIQUOR LICENSE OF CAPTAIN'S FOR AN APRIL 16,2005,CANCER SOCIETY RELAY FOR LIFE GOLF TOURNEY BE RECOMMENDED FOR APPROVAL TO THE ARIZONA DEPARTMENT OF LIQUOR LICENSES AND CONTROL. Councilmember Dietz SECONDED THE MOTION. VOTE:Unanimous. The motion carried. RESOLUTION NO.05-02, EXTINGUISHMENT CASE EX -2004-02, EXTINGUISHMENT OF FEDERALLY PATENTED EASEMENTS ON DESCANSO REGULAR MEETING OF THE CITY COUNCIL APRIL 5,2005 PAGE 8 OF 18 ROAD BETWEEN SUPERSTITION BLVD.AND CODY STREET,AND OHIO STREET BETWEEN TOMAHAWK ROAD AND VISTA ROAD )City Engineer Ron Grittman briefed the council on the item.He stated this came to the council approximately a month ago and the council was then asked not to approve this.Since then,Councilmember Waldron worked with ()west and Arizona Water in getting them to alter their requirements in order to support the extinguishment.They look at 3 items to determine i f they can support an extinguishment. One,i f they have the potential to landlock a current or future parcel of land.Two,would i t be used as a future roadway corridor.And three,i f the roadway is currently being used or i f there is the potential for future use by franchise utilities. Owest and Arizona Water had concerns on how to protect their public utility access in the future.Some verbiage has been added to the resolution for the utilities,primarily for Salt River Project,Owest and Arizona Water,that the access must be maintained for the federally patented easement.They have included i t in the resolution,but since the city i s extinguishing its right,they have notified them that any apportionment will be up to the utilities and they have accepted that.Staff recommends approval of the resolution. applicant address the council. Mayor Coleman requested the The applicant thanked Mr. Waldron for working on the project.They are asking for the abandonment for the security and betterment of the neighborhood. There have been transients and excess traffic going nowhere.The utilities and telephone come to his house,so he has no intentions of cutting those lines.Mr.Loggins,the Arizona Water Company engineer,is sending him an agreement to sign for their easement.They have agreed to the abandonment as long as they have access.The property owners do not have any problem with furnishing an access. Mayor Coleman opened the public hearing on the item.There being no one wishing to speak, he closed the public hearing and opened the item to council discussion. Vice Mayor Eck commended Councilmember Waldron for getting this done. Mayor Coleman closed the discussion with no further comments and called for a motion. REGULAR MEETING OF THE CITY COUNCIL APRIL 5,2005 PAGE 9 OF 18 Councilmember Waldron MOVED THAT RESOLUTION NO.05-02,A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA,DECLARING THAT PORTIONS OF PUBLIC ROADWAY EASEMENTS LOCATED ON DESCANSO ROAD BETWEEN SUPERSTITION BOULEVARD AND CODY STREET AND OHIO STREET BETWEEN TOMAHAWK ROAD AND VISTA ROAD DESCRIBED IN EXTINGUISHMENT CASE EX -2004-02 ARE NO LONGER NECESSARY FOR PUBLIC USE AS PUBLIC ROADWAY EASEMENTS AND ARE HEREBY EXTINGUISHED AS A PRESENT AND FUTURE PUBLIC RIGHTS -OF -WAY,BE APPROVED. Councilmember Insalaco SECONDED THE MOTION. VOTE:Unanimous. The motion carried. Mayor Coleman called for a ten minute break. Mayor Coleman reconvened the meeting. OLD BUSINESS None. NEW BUSINESS CITY PURCHASE OF STREET LIGHTS )City Engineer Ron Grittman briefed the council on the item.He stated he does not have a new presentation from the one presented at the work session a few weeks ago.This is for the purchase of the street light system from Salt River Project.I t is a 3 -year purchase in the amount of $326,237.05.The payment schedule,including interest,is outlined in their packets.I t will take just under 7 years for i t to be paid back. Mayor Coleman opened the item to council discussion.There being no discussion,he called for a motion. Councilmember Dietz MOVED THAT THE CONTRACT BETWEEN SALT RIVER PROJECT AND THE CITY OF APACHE JUNCTION TO PURCHASE THE STREET LIGHT SYSTEM OVER A 3 -YEAR PERIOD AT A PRICE NOT TO EXCEED $326,237.05,INCLUDING PRINCIPAL,TAXES AND INTEREST,BE APPROVED;AND THAT AUTHORIZATION BE GIVEN FOR THE MAYOR TO SIGN THE CONTRACT PENDING APPROVAL AS TO FORM BY THE CITY ATTORNEY. REGULAR MEETING OF THE CITY COUNCIL APRIL 5,2005 PAGE 10 OF 18 Councilmember Waldron SECONDED THE MOTION. VOTE:Unanimous. The motion carried. WEED CONTROL PROGRAM FOR CITY -OWNED PROPERTIES AND RIGHTS -OF -WAY )City Manager George Hoffman briefed the council on the item.He stated many of us,including those of us in Apache Junction,have a weed problem.The community needs to take aggressive action to prevent the potential for fires later in the season.The city has to demonstrate that i t is dealing with the weeds in addition to calling upon the community to do so.They would like to talk about a variety of strategies that they are anticipating employing to address the problem.Staff will be asking for some additional resources to allow them to do that.Hopefully,by talking about this to the media,they will also signal to the community the significant and real issue before them and the need to act in a timely manner. Public Works Director Doug Dobson stated he is aware of the weed situation.They have approximately 342 miles of shoulders in the city plus 10 miles of alleyways.There are weeds on approximately 50%of them.In addition to the weeds,they have pavement failures from the water.Crews have been repairing failures daily;they have repaired over 30 failures.Another paving project starts on April 11 on Hondo.Whenever he has anyone available he sends them out with a weedeater,a blade or a gannon.He has a standing offer to any public works employee to come in and cut weeds on Saturday and they will receive compensatory time equivalent to time -and -a -half.I t has been suggested to use inmates;Pinal County inmates are only available to the city one day per month due to all the requests.Bob Mayes i s checking into using those on adult probation for him.He has contacted a contractor for pricing on cleaning and spraying for certain medians;the price was $38,725.65.He has looked at renting mowers,even golf -course type mowers,and those are $900 per week.He has a lead on a used sickle mower for $2,800.Parks and recreation has agreed to allow public works to use their tractor for this.He is getting back with the owner to try to purchase the sickle mower.I t would be faster,but i t does not get the small area behind the sidewalk or along the edge of the road.Nothing is a quick fix and i t all costs money.The solution is not one of these,but using as many as he can due to the amount of weeds.He asked i f staff had any suggestions to make i t easier,and some suggested that due to the size of some REGULAR MEETING OF THE CITY COUNCIL APRIL 5,2005 PAGE 11 OF 18 of the weeds,i t would be better off to have metal blades put on the weedeaters instead of the string.They have been replacing a spool about every 20 minutes.He has told them to order the metal blades.They will start with that tomorrow.He has been working with a bare bones budget this year.Their funding efforts have all been directed at filling streets.He has little funds available for the weed problem.He is looking to the city manager to assist with additional funds. Councilmember Sippel asked i f $25,000 would be enough.He asked how they came up with that figure. City Manager George Hoffman stated they estimated what would be needed.They had picked a number to get this on the agenda before they went out and talked to contractors.He does not want to go with contractors,as i t seems to be highway robbery. Public Works Director Doug Dobson agreed.He stated he could take the $25,000 and bring in some temporary workers as long as he puts one of his staff with them as a crew leader.He could also purchase additional weedeaters,additional blades,the sickle mower and pay for wages.. Councilmember Sippel stated he felt bad for the crews he saw working today as there is so much of i t and they are up to their hips in weeds. Public Works Director Doug Dobson stated he puts all the spare employees he has out doing weeds.But he still has to take care of potholes first before he can do weeds. City Manager George Hoffman stated Jeff Bell will also be talking to his department to make the same offer of working on Saturdays to cut down the weeds. Vice Mayor Eck stated he was wondering i f parks and recreation could do that.He asked how many of the public works employees are out there working on the streets. Public Works Director Doug Dobson stated he has 2 crews of 11 when all the positions are filled.Right now about 21 people are out there working. Vice Mayor Eck commented he thinks they could try i t for a couple of weeks.I f not enough REGULAR MEETING OF THE CITY COUNCIL APRIL 5,2005 PAGE 12 OF 18 people volunteer,then they can look at other alternatives.He thinks they will go for i t as i t is at time -and -a -half. Public Works Director Doug Dobson stated he made a special appeal to them today that they are really needed. Vice Mayor Eck commented this is also one of the reasons why they extended the compensatory time for emergency situations.This i s one of those situations. He asked i f a person from the community could run a weedeater as a volunteer. Mayor Coleman stated they would be working in the right-of-way. City Attorney Joel Stern stated there could be liability issues there i f they are not trained to use the equipment provided.I f there is a city supervisor watching them,that would help in any safety issue. There would be coverage i f anything did happen. Vice Mayor Eck stated he could see temporary workers,but he is not sure about volunteers. City Manager George Hoffman stated there is a tremendous opportunity for volunteerism here. I t does not need to be directed just at the city;neighbors should be helping neighbors.That is the area where they would like to channel volunteerism.I f neighbors see a neighbor that is a senior or disabled and can use the help,he encouraged them to help each other and work with each other. Mayor Coleman commented that could be church groups and scout troops.They are always looking for service projects.This year i t should be easy. Vice Mayor Eck asked i f they could work on that through Pat Brenner. Councilmember Dietz asked i f Bob Mayes i s looking into people doing i t for community service. Public Works Director Doug Dobson stated that is through adult probation,where they have done the fencing project and things like that. City Manager George Hoffman stated he did not think they answered Councilmember Sippel's question very well.The direct answer is they do not know the REGULAR MEETING OF THE CITY COUNCIL APRIL 5,2005 PAGE 13 OF 18 costs yet.He does not know i f the amount could be modified now, or i f they wish to make i t a larger amount. City Clerk Kathleen Connelly stated the $25,000 amount was selected because that is our limit, under the purchasing procedures,before the city has to go to bid. City Manager George Hoffman stated they may be utilizing the contingency money in public works and parks and recreation.They may exceed their departmental budgetary totals in order to achieve this objective. City Attorney Joel Stern stated the council can change the amount.I t would be an amendment to the motion. Vice Mayor Eck asked i f Councilmember Sippel would like a safety net for the amount. Councilmember Sippel stated that is correct,in case they continue to work and find out after. 3 weeks that they have spent all the money.They would then have to wait,and stop their momentum,to come back and ask for more when there are still lots of weeds out there.He wants to make sure they have enough to get the job done so that when the weeds die and i t starts to heat up,they do not have fires sparking up in alleyways.He would like i t all done.He commented i t would be great i f $25,000 will cover it,but i t could be $40,000. City Manager George Hoffman stated he appreciates the willingness and the latter number sounds better.He added i f one knows anything about Mr.Dobson, i t is that he is frugal,and the same with Jeff Bell. Vice Mayor Eck asked i f compensatory time goes towards dollars.. City Clerk Kathleen Connelly stated i t does. Vice Mayor Eck asked i f i t would go towards dollars i f someone works a day and takes i t as compensatory time rather than cash. City Manager George Hoffman stated i f i t goes as compensatory time i t will accrue as a liability,i t will not be an out-of-pocket cost to us.I t would not be a budgetary cost.He believes the employees also have a REGULAR MEETING OF THE CITY COUNCIL APRIL 5,2005 PAGE 14 OF 18 choice of taking i t as vacation,however,that is an area of personnel that he has not looked at for awhile. Vice Mayor Eck commented i f they elect to take compensatory time instead of the cash,i t would not affect the $25,000. City Manager George Hoffman stated that is correct.They still may want to pursue some private sector alternatives. Vice Mayor Eck commented he has full faith in Doug Dobson to say $40,000 is a better amount. Public Works Director Doug Dobson stated he is not looking at the $25,000 or $40,000 for payroll for public works or parks and recreation,but for the rental of gannons or tractors,or buying the sickle mower.Or i t could be for wages for temporary workers from Labor Express. Councilmember Sippel stated he does not want to have all of these people ready to work yet not have the money to go out and rent the machines. Mayor Coleman closed the discussion with no further comments and called for a motion. Vice Mayor Eck MOVED THAT THE WEED CONTROL PROGRAM FOR CITY -OWNED PROPERTIES AND RIGHTS -OF -WAY BE APPROVED:AND THAT AUTHORIZATION BE GIVEN FOR THE CITY MANAGER TO EXPEND CONTINGENCY FUNDS TO IMPLEMENT THE PROGRAM IN AN AMOUNT NOT TO EXCEED $40,000. Councilmember Sippel SECONDED THE MOTION. VOTE:Unanimous. The motion carried. COUNCIL DIRECTION TO STAFF ON ANY OF THE ABOVE LISTED AGENDA ITEMS None. COUNCIL DIRECTION TO STAFF ON OTHER PROPOSED LEGISLATION OR ACTIONS None. REGULAR MEETING OF THE CITY COUNCIL APRIL 5,2005 PAGE 15 OF 18 SELECTION OF MEETING DATES.TIMES.LOCATIONS.AND PURPOSES There was general discussion on the selection of the meeting date,time and location for the City Council and staff goals and priorities session. Mayor Coleman closed the discussion and called for a motion. Councilmember Dietz MOVED THAT THE CITY COUNCIL/STAFF GOALS AND PRIORITIES SESSION BE HELD ON MAY 21,2005,AT THE FOLLOWING TIME,8 A.M.UNTIL FINISHED,AT THE OLD CITY ATTORNEY CONFERENCE CENTER. Councilmember Sippel SECONDED THE MOTION. VOTE:Unanimous. The motion carried. Mayor Coleman called for a motion on the other meeting. Councilmember Dietz MOVED THAT AN EXECUTIVE SESSION AT 6:00 P.M.AND A WORK SESSION AT 7:00 P.M. BE HELD ON MONDAY,APRIL 18,2005,IN THE CITY COUNCIL CONFERENCE ROOM AND CITY COUNCIL CHAMBERS,RESPECTIVELY;AND THAT AN EXECUTIVE SESSION AT 6:00 P.M.BE HELD ON TUESDAY,APRIL 19,2005,IN THE CITY COUNCIL CONFERENCE ROOM. Councilmember Waldron SECONDED THE MOTION. VOTE:Unanimous. The motion carried. INFORMATION AND REPORTS Councilmember Waldron reminded everyone that there is an Arizona Department of Transportation public meeting here tomorrow night on the Apache Junction/Coolidge Corridor from 5:30 p.m.to 7 p.m. Mayor Coleman commented Councilmember Sippel and he attended the National League of Cities and Towns Conference in Washington, D.C.He attended as the vice president for the Arizona League of Cities and Towns so they footed the bill for him to go.I t was very helpful;there were a lot of interesting workshops.They REGULAR MEETING OF THE CITY COUNCIL APRIL 5,2005 PAGE 16 OF 18 met with Senators Kyl and McCain and discussed issues facing cities in our state. Councilmember Sippel commented they were looking at cutting CDBG funds in President Bush's budget.They were there to show support and make them realize that small communities like Apache Junction really do count on those funds.They let them know about some of the projects they have been able to accomplish with the funds. Mayor Coleman commented Senator McCain told him that is one of the things that would be cut but would be added back in later. They handed out buttons that said "Save Our CDBG". Vice Mayor Eck announced the family and friends of former judge Corwin Brundrett will be having a softball tournament in his name with the funds raised to be donated to the Boys and Girls Club. I t will be on April 16 in Apache Junction.I t is a co-ed softball tournament.They are open to any donations,with different types like being a field sponsor.The mayor and council are sponsoring a field.Contact Brenda Brundrett for more information. ADJOURNMENT )Mayor Coleman adjourned the meeting at 8:40 p.m. Consent Agenda Items are as follows: 1. Acceptance of Agenda. 2. Acceptance of Minutes of Regular Meeting of March 15,2005. 3.Consideration of Resolution No.05-14,Recommendation on location of Williams Gateway Freeway •Corridor. 4.Consideration and acceptance of U.S.Department of Justice Edward Byrne Memorial Justice Assistance Grant in the amount of $11,074 to be used for purchase and implementation of less- than lethal X26 Advanced Air Tasers.(No matching funds are required for this grant.) 5.Consideration and acceptance of Arizona Criminal Justice Commission Grant Agreement LLBG-05-167 in the amount of $8,207 to be used for law enforcement support.(This grant requires $912 in cash or in -kind matching funds.) 6.Consideration and approval of Intergovernmental Agreement between the City of Apache Junction and the City of Mesa for facilitating the training of Apache Junction Police Officer REGULAR MEETING OF THE CITY COUNCIL APRIL 5,2005 PAGE 17 OF 18 Recruits at the Mesa Police Department Academy commencing April 2005. ACCEPTED THIS 19TH DAY OF APRIL ,2005,BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA. SIGNED AND ATTESTED TO THIS 2005. ATTEST: 2 6 1166:671,,,dx—Iceal;_ KATHLEEN CONNELLY City Clerk 19TH DAY OF APRIL Ok4A/2/14 DOUGLAS OLEMAN Mayor CITY COUNCIL MINUTES CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the City Council of the City of Apache Junction,Arizona,held on the 5th day of April,2005.I further certify that the meeting was duly called and held and that a quorum was present. Dated this 12th day of April,2005. KATHLEEN CONNELLY City Clerk REGULAR MEETING OF THE CITY COUNCIL APRIL 5,2005 PAGE 18 OF 18