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HomeMy WebLinkAbout2005-11-01 City Council Regular MinutesCITY COUNCIL REGULAR MEETING NOVEMBER 1,2005 The regular meeting of the City Council of the City of Apache Junction, Arizona,was held on November 1,2005,at the Apache Junction City Council Chambers pursuant to the notice required by law. CALL TO ORDER Mayor Coleman called the meeting to order at 7:00 p.m. INVOCATION Councilmember Insalaco gave the Invocation. PLEDGE OF ALLEGIANCE Councilmember Sippel led the Pledge of Allegiance. ROLL CALL Councilmembers Present:Mayor Coleman Vice Mayor Eck Councilmember Dietz Councilmember Insalaco Councilmember Severs Councilmember Sippel Councilmember Waldron Staff Present:City Manager George Hoffman Assistant City Manager Bryant Powell City Clerk Kathleen Connelly City Attorney Joel Stern Interim Public Safety Director Terry McDonald City Engineer Ron Grittman Public Works Director Doug Dobson Assistant to the City Manager Amy Malloy REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 1,2005 PAGE 1 OF 23 Others Present:Management Assistant Janine Solley ACCEPTANCE OF CONSENT AGENDA )Vice Mayor Eck MOVED THAT THE CONSENT AGENDA BE ACCEPTED AS PRESENTED:AND THAT THE PROFESSIONAL SERVICES AGREEMENT BETWEEN THE *CITY OF APACHE JUNCTION AND APACHE JUNCTION MAIN STREET PROGRAM,INC.FOR ECONOMIC DEVELOPMENT IN THE AMOUNT OF $40,000 BE APPROVED; AND THAT AUTHORIZATION BE GIVEN FOR THE MAYOR TO SIGN THE AGREEMENT. Councilmember Dietz SECONDED THE MOTION. VOTE:Unanimous. The motion carried. AWARDS,PRESENTATIONS AND COMMUNICATIONS None. CALL TO THE PUBLIC Mrs.Lori D'Amico,1440 N.Idaho Road,Apache Junction,addressed the council regarding upcoming amendments to the general plan.She urged them to consider what is best for the entire city as a whole and not just select groups of people,and to take it a step further than adding master planned communities to the general plan. CITY MANAGER'S REPORT City Manager George Hoffman thanked the councilmembers and city staff who participated in the weekend's G.A.I.N.event.It took a lot of people and time to make i t happen on Saturday.He commented he and others have noticed a resurgence of graffiti in the community:they are working on it at the staff level and they will come back to council with an update on the methods they will use to address the issue. PUBLIC HEARINGS None. REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 1,2005 PAGE 2 OF 23 OLD BUSINESS None. NEW BUSINESS DISCUSSION ON METHAMPHETAMINE MATERIALS CONTROL )Councilmember Waldron briefed the council on the item,reading a statement.He stated the use of methamphetamine is an epidemic across the country and Apache Junction is not immune to the problem.He attended a workshop hosted by Attorney General Terry Goddard at the recent League of Cities and Towns Conference where he learned that methamphetamine is a cheap,highly addictive drug that destroys lives and families and puts a strain on local resources dealing with both the direct and indirect effects of the problem.The latter includes crimes associated with addicts trying to pay for their habit.The precursor chemical used to make methamphetamine is pseudoephedrine,found in common cold medicines available over the counter.I t is bought in large quantities legally from various retailers.Oklahoma passed some effective legislation reducing methamphetamine use by 70% after being passed.Similar legislation was introduced in the last session of the Arizona legislature but was watered down to the point where it would not have been as effective as the Oklahoma law.Some cities and towns in Arizona have taken the lead and adopted the Oklahoma model in the form of an ordinance to help curb the use of methamphetamine.The League of Arizona Cities and Towns has adopted a resolution to support an attorney general bill that would regulate i t at the state level.It was passed last Friday.He does not know if the ordinance would reduce the use of methamphetamine in Apache Junction to the extent i t was reduced in Oklahoma.However,the more cities that pass such an ordinance will send a message to the legislature that the problem is severe and a state law must be passed as soon as possible.Having Apache Junction pass such an ordinance similar to the Oklahoma model will add more cities taking a proactive approach to the problem and Apache Junction will once again be a leader in Arizona by recognizing and dealing with the problem.The city will be sending a message such as Camp Verde,Cottonwood and Phoenix already have. He is asking council to provide direction to staff to draft an ordinance for consideration that will help the state deal with this large problem and put Apache Junction in the forefront in the battle against this highly -dangerous and addictive drug. REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 1,2005 PAGE 3 OF 23 Vice Mayor Eck commented he contacted the stated attorney general's office today to get some information on this.He has sinus and allergy problems as does everyone in his family. They take 30 milligram tablets.The attorney general legislation will be recommending 9 grams.He asked what the difference is between grams and milligrams. Councilmember Waldron stated there are one thousand milligrams in every gram. Vice Mayor Eck stated 30 of these would be basically 900,so it would be an incredible amount. Councilmember Waldron stated that is correct.He added anyone who has a cold would be running to a doctor before they go to drug stores. Vice Mayor Eck commented he does not know how effective the legislation is because i t stated on the radio that the retailers are the ones who won the legislation.He asked a pharmacist today who had won,and the pharmacist did not think the retailers had.He feels that they are very responsible as every retailer in today's age. should be.He asked what was actually passed,as there were a couple of bills and one was what the attorney general wanted and there was another one that was not. City Attorney Joel Stern stated he has not researched it yet.He has pulled some statutes:and he believes there are limitations via A.R.S.13-3404.01 which state that a person may not knowingly possess more than 24 grams of pseudoephedrine and other drugs mentioned similar to it.He is not sure,he would have to research i t further. Vice Mayor Eck stated he was curious.He is in support of better control to prevent the making of methamphetamine.He commented that now that i t is behind the cabinet,it took 15 minutes to 20 minutes to buy the box as the girl at the pharmacy was busy and you have to wait for them to get the keys.However,that is alright for him to wait if it helps keep methamphetamine off the streets.He asked how this would be enforced. REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 1,2005 PAGE 4 OF 23 Interim Public Safety Director Terry McDonald stated a lot of it would have to do with the terms that are written into the statute.He believes it would fall under the police department. Vice Mayor Eck commented he thinks it would be challenging to control the amount.They are stating that you have to sign a log and present identification.I t is nice to make the law and hopefully it works,but they need to make sure they create laws that are enforceable.He would like to know how this would be enforced when i t is brought back. City Attorney Joel Stern stated he had contacted the attorney general on this. Vice Mayor Eck commented he is scheduled to come here on December 5. City Attorney Joel Stern stated he is agreeable to come that day or send someone.The county attorney may also show up with crime statistics that show methamphetamine prosecutions.He thought that would be important.He recommended that the attendance of those two representatives at the work session be included in their motion. Vice Mayor Eck asked if they would be adopting an ordinance similar to the one Phoenix has adopted. Councilmember Waldron stated one of the things that was removed from the state legislation was the provision for keeping logs.They control it by these logs as only so much can be purchased. The other issue is that those records are only available to law enforcement and they have to request them.I t is not like anyone could come in and ask to see the logs. Vice Mayor Eck commented he had wondered about that,and who would be checking the logs. Councilmember Waldron stated the police department would contact the pharmacy to request the logs if they suspect a violation. REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 1,2005 PAGE 5 OF 23 Interim Public Safety Director Terry McDonald commented he believes the real beauty of this is that i t restricts immediate access.It does not appear to be a major enforcement effort,i t has just been put behind the counter and identification must be shown.I t is more regulatory as opposed to being enforcement -oriented. Councilmember Dietz asked if that is what the new law that just went into effect actually does. Interim Public Safety Director Terry McDonald stated that is what he understands. Councilmember Dietz asked if it says why. Interim Public Safety Director Terry McDonald stated some of them vary.He has not researched it yet.The main idea is to get it off the shelf and readily available for the taking and get it back behind the counter where someone would have to identify themselves to obtain particularly large amounts of it. Councilmember Severs asked if this would help them in doing their job of enforcement. Interim Public Safety Director Terry McDonald stated it could be used as a tool of enforcement.They would know who is purchasing a lot of it.More than anything,i t is regulatory in limiting their ability to get the product. Councilmember Severs asked how else they are getting these chemicals,as they are not getting them all through Osco Drugs.There has to be another source. Interim Public Safety Director Terry McDonald stated this is just one method.They could go to health food stores where ephedra was readily available in the open market for the longest time. There are sources across the border as well.This is just one of the sources where i t is available. REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 1,2005 PAGE 6 OF 23 Councilmember Severs asked if he thought this would make a big difference. Interim Public Safety Director Terry McDonald stated he would be getting into a personal opinion without any research.He would support i t from a professional standpoint. Vice Mayor Eck commented he asked the manager at Fry's why they got rid of their east entrance and he was told it was because of the Sudafed.They could not keep it on the shelf.They would stock it and it would be gone an hour later.They had too much theft so they locked the one entrance and put it behind a case.He added he does not know what is wrong with the Arizona Food and Marketing Alliance that they are in opposition to this. Councilmember Waldron commented he was in Wal Mart this weekend and he went into the pharmacy.Most of their pseudoephedrine products have a card in there as the product is not on the shelf.He did find some marked for clearance that were readily available but most are that you have to take the card up for the product. Walgreens is the same way. is not something new to them. Councilmember Dietz commented Councilmember Waldron commented i t Mayor Coleman commented they have been dealing with it on the corporate level. Councilmember Dietz commented he thought the majority of them have been dealing with it. Vice Mayor Eck commented it may sound obvious,but they need the attorney general to come out with something that is good for our community.He did not see how anyone would not support it. Mayor Coleman closed the discussion and called for a motion. REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 1,2005 PAGE 7 OF 23 Councilmember Waldron MOVED THAT THE FOLLOWING DIRECTION BE GIVEN TO STAFF RELATING TO A POSSIBLE NEW REGULATION REGULATING THE MATERIALS USED FOR THE PRODUCTION OF METHAMPHETAMINE:ONE, THAT THE ATTORNEY GENERAL AND COUNTY ATTORNEY BE INVITED TO ATTEND THE WORK SESSION OF DECEMBER FIFTH AT 7:00 P.M.TO DISCUSS THE METHAMPHETAMINE PROBLEM IN ARIZONA;TWO,THAT THE CITY ATTORNEY PREPARE A DRAFT ORDINANCE ON THE ISSUE AND IT BE DISCUSSED AT THE TUESDAY,DECEMBER SIXTH REGULAR SESSION AS A NEW BUSINESS ITEM,AND BE BROUGHT BACK TO PUBLIC HEARING ON JANUARY THIRD,2006, FOR POSSIBLE ADOPTION;AND THREE,THE CITY MANAGER TIMELY INVITE LIKELY AFFECTED BUSINESSES TO ALL FUTURE MEETINGS ON THE ISSUE AND BE ASKED FOR ANY WRITTEN COMMENTS,AS WELL AS LOCAL MENTAL HEALTH PROFESSIONALS TO ALL FUTURE MEETINGS TO BE AVAILABLE TO ANSWER ANY QUESTIONS THE COUNCIL MAY HAVE REGARDING THE EFFECTS THE USE OF METHAMPHETAMINE HAS ON THE INDIVIDUALS AND FAMILIES IN APACHE JUNCTION. Councilmember Sippel SECONDED THE MOTION. VOTE:Unanimous. The motion carried. TRAFFIC SIGNAL PREEMPTION INSTALLATION BID,PROJECT PW 2005-09 )City Engineer Ron Grittman briefed the council on the item.He stated the project was rebid after the original bidding process as the city only got one bid and i t came back too high.They reworked the bid and i t still came back fairly high considering how they had reworked the bid.They also only got one bid this time.Staff is asking that action on this bid be postponed until November 15 as they are trying to be as inventive as possible in getting this project completed.The fire district and public works department have met once and will meet again tomorrow.They will then come up with p recommendation. Councilmember Sippel asked if they need to redo their formulas to keep up with the fast pace. City Engineer Ron Grittman stated they are talking about grant funding which happens years in advance of when the project happens. REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 1,2005 PAGE 8 OF 23 Vice Mayor Eck commented this is a little different from other jobs that have been done. Councilmember Dietz asked if it is the estimating of the job,as it appears they have gotten a few lately where our estimate of what we feel the job should be is a whole lot of thousands of dollars under what the bids are coming in.I t is happening quite a bit over and over. City Engineer Ron Grittman agreed and stated i t is happening all over the state.I t is a function of the current economy.A few years ago no one anticipated this massive explosion we are seeing.Traffic signal contractors are so swamped they do not even want to give us a bid.The one company that did bid said they did not really want the project,they just threw a number at us. made up a high number. all the time. they have to accept it when they do that. Councilmember Sippel commented they Vice Mayor Eck commented they do it Councilmember Waldron commented that City Manager George Hoffman asked i f he was working off of national estimates when he does these.He asked for a thumbnail explanation of Councilmember Dietz'concern that there is a divergence between what has historically been pretty close estimates and now are not close estimates and why the record has changed. City Engineer Ron Grittman commented i t is not just for Apache Junction.The Arizona Department of Transportation is going back and redoing their five year plan because the cost estimates are so far off.Engineers do estimates on projects that are due to be built years in advance.Concrete,steel,oil,and high density polyethylene pipe prices are up.PVC pipe is virtually non-existent right now. REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 1,2005 PAGE 9 OF 23 Councilmember Dietz commented he heard that the crude oil price is down under $60 per barrel as of this morning. City Engineer Ron Grittman stated i t is dropping,but there is a gap in there from when production had to cease and where we are at today. Vice Mayor Eck asked what kind of pipe he had mentioned earlier. City Engineer Ron Grittman stated both high density polyethylene and PVC are in extremely short supply. Councilmember Dietz commented as he is working in the building materials industry,he is seeing it big time.The availability is even being cut back as to how many pieces a customer may purchase because of the shortages. City Engineer Ron Grittman stated they are dealing with a gap between when the engineering projects were developed versus when the'projects are actually moving forward.Some rather devastating things have occurred in the last 3 to 5 years that have made a lot of engineers'estimates obsolete. Councilmember Severs commented they need to take their engineers'estimates and triple them and then they may get an accurate bid. City Engineer Ron Grittman stated they have to be realistic in their estimates,otherwise,if he comes to the public works director and tells him he needs seven million dollars to do a project,he would tell him that they do not have any money to do anything at that point. Councilmember Dietz commented the point is that they are not realistic right now. City Engineer Ron Grittman stated it is a balancing act,and right now they are not realistic.As a result.they REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 1,2005 PAGE 10 OF 23 are having to be very inventive with this project on how it can be constructed.I t is an extremely important project.The preemption system itself,once i t is up and running.will be the first such system in the valley for any city.It actually has seamless communication for our emergency vehicles from Mesa coming into Apache Junction and from Apache Junction going into other cities.No other cities allow their preemption system on emergency vehicles to occur.Apache Junction will be the first.We just have to do i t so that they are getting the best bang for their buck. Councilmember Severs asked if this kind of problem is happening in other cities as well or is i t happening to us because they think they can get away with i t here. City Engineer Ron Grittman stated i t is happening statewide. City Manager George Hoffman commented they had passed along some information where Gilbert was having to consolidate some projects on their capital facilities plan because of the cost increases.I t is being felt at the state level,but when reading other publications i t is clear i t is a national issue. Mayor Coleman closed the discussion with no further comments and called for a motion. Councilmember Dietz MOVED THAT WE POSTPONE THIS ITEM UNTIL NOVEMBER 15TH MEETING. Councilmember Waldron SECONDED THE MOTION. VOTE:Unanimous. The motion carried. ENGINEERING GUIDELINES )City Engineer Ron Grittman briefed the council on the item.He stated they have been trying to do the engineering guidelines in house by bringing on additional engineering staff. They have twice tried to recruit a project engineer and have been unsuccessful REGULAR MEETING OF THE CITY COUNCIL NOVEMBER I,2005 PAGE 11 OF 23 both times.I t is because the market is so keen for engineers right now; engineers and planners are highly sought.Given where State Land and the general plan amendments are at and the development pressures that will be seen over the next couple of meetings,staff feels the engineering guidelines will have to go forward.They will have to go to an outside consultant in order to do so.Under state laws for procurement for professional services,they are not allowed to go out to a low bid system.Staff has already gone through and rated the engineering groups and they will have to negotiate price based on the first one,second one and third one.If the first firm's price is rejected,and the second firm comes back with a higher number,you are not allowed to go back to the first firm as that is considered shopping the price, which is illegal.He estimates $150,000 to $200,000 to accomplish the task. He spoke with Kimley Horn this afternoon and they stated they could get i t done within the $200,000 but it would be on the high side of it,not the low side of it. City Manager George Hoffman asked for an overview of what the engineering guidelines are. City Engineer Ron Grittman stated they will cover every type of development that happens within the city,both in the right-of-way and they are expanding to include outside the right-of- way.Currently there is a gap where building officials stop their inspection at and where public works takes over.The guidelines will be rewritten in order to fill in that gap.They will address roadway systems,water,sewer systems,how to construct them,how to design them for future estimates, public and private drainage systems,stormwater drain systems,and it will allow public works to go on private property and resolve some of the issues. These will be addressed in the standards,but i t is council's decision to enact them or how they want to enact them.It will also include how to build public and private roads.How council chooses to enact them will occur as they start adopting the guidelines. Councilmember Sippel asked what the given life span would be for this document. City Engineer Ron Grittman stated the current document was adopted in 1992.I t has not been revised since then. They do not change much or quickly.The problem is that our ordinances and REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 1,2005 PAGE 12 OF 23 engineering guidelines are sorely inadequate.There is virtually nothing they can use in the existing guidelines. Councilmember Sippel asked if this was something they might do every two years. City Engineer Ron Grittman stated it is not.The only reason they are doing it now is because they are so far behind the curve when it comes to the existing guidelines.He has had it on his to-do list for 5 years but he has not had time to get to it.I t has risen to the priority list with everything that is coming our way. Councilmember Severs commented he had stated that if we get one price and choose to go for another price,and the second price is higher than the first,that we cannot go back to the lower price. City Engineer Ron Grittman stated that is correct. Councilmember Severs asked what that process is called. City Engineer Ron Grittman stated it is called professional services acquisition. Councilmember Severs asked if that could be bid out so that we can take our pick. City Engineer Ron Grittman stated we that is correct. process is called. cannot by state law. Vice Mayor Eck commented we have a list of qualifying engineering firms that we use and we are not touching that. City Engineer Ron Grittman stated they are pulling them off that list. REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 1,2005 PAGE 13 OF 23 Vice Mayor Eck commented they are pulling off that list for the design guidelines.One of the companies will be the successful bidder on this. City Engineer Ron Grittman stated they went out a year -and -a -half ago and anticipated doing this.One of the things they evaluated then was the firm's ability to develop the engineering guidelines.They also evaluated them for master planned communities.URS was actually the top firm. Councilmember Sippel stated that was done by the point system. City Engineer Ron Grittman stated that is correct.However,they chose not to go with URS.as they are already working for lend/lease in the area down to the south.They went with one of the other firms. Councilmember Severs commented they cannot bid out for professional services.They have to be hired. City Engineer Ron Grittman stated that is correct;you have to negotiate your price. City Attorney Joel Stern commented that the state changed the law several years ago.Previously it could be bid out,but a lobby of architects and engineers got together and they lobbied the legislature and they drastically changed how you can pick firms.They did not like getting edged out and they wanted to name their price after they got picked.They got their way with certain legislators and that is now the law. It is getting more and more complicated:i t is under different titles in the • Arizona Revised Statutes.I t is a fairly lengthy process;they have to come up with a list,come up with the top three,and determine the questions you are going to ask yet stay away from the price.If you do not stay away from the price,experience has shown that some architects and engineers will go to their association and complain,and then the city manager is called and threatened with a lawsuit because the price is already being talked about in the negotiations.It cannot be bid out like a typical public works project. REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 1.2005 PAGE 14 OF 23 Assistant City Manager Bryant Powell added they have had several positive experiences through this process such as the city hall and multi -generational center project management.The process they used was to accumulate city staff,come up with the criteria for qualification,and then select the firm based on their experience in building municipal buildings.DFDG was highly qualified and brought a team together that really knew how city businesses work.They have done several in the valley.They had an idea percentage -wise what their numbers would be as we had already contracted with Pinnacle One and we knew what their numbers should be when they came in.If they had gone with the lowest bidder,they could have had someone design this building that had no experience doing it.There are some plus sides to doing it this way. Mayor Coleman agreed there are some plus sides to the process.If they bid too high,they can continue to go to the next one. Assistant City Manager Bryant Powell stated that is correct.They do negotiate. City Engineer Ron Grittman stated i f their number was not consistent with what he is envisioning to accomplish this,stating they need $250,000,then he would have moved on to number two. Vice Mayor Eck asked if they get the •sense they are out of line,can they then get into line. City Engineer Ron Grittman stated once he has chosen the firm,has gone over the scope of work with them,and goes over the budget with them,if they see that there is no way they can do i t for that price,then they will advise him so and he will move on to the next firm. Councilmember Dietz asked if he does that with a number of firms all at the same time or with one at a time. City Engineer Ron Grittman stated he does it one at a time,otherwise they are considered shopping. REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 1,2005 PAGE 15 OF 23 Councilmember Severs asked if they say $250,000 and you move on to the next which states $350.000,the city would have to take the $350,000. City Engineer Ron Grittman stated they do not.They just keep moving down the list. Vice Mayor Eck asked how long the list is. City Engineer Ron Grittman commented he does not remember how long the engineering list is. Vice Mayor Eck asked if it is long. City Engineer Ron Grittman stated it is.He added any one of the top 12 or 13 firms are well qualified for what they are asking them to do.He added Assistant Manager Bryant Powell was referring to there being a really,really small company out there that wants to make a name for themselves and in the old days it could lead to some issues and problems. Mayor Coleman closed the discussion with no further comments and moved on to the next item. COUNCIL DIRECTION TO STAFF ON ANY OF THE ABOVE LISTED AGENDA ITEMS None. COUNCIL DIRECTION TO STAFF ON OTHER PROPOSED LEGISLATION OR ACTIONS TRAFFIC CALMING DEVICES WITHIN SCHOOL ZONES )Management Assistant Janine Solley briefed the council on the item.She stated the issue was first brought forward by some residents at a public hearing regarding Community Development Block Grant funding.They suggested some of the funds be used on flashing yellow signals that would increase awareness of school zones,slow traffic and increase safety in the school zone.Initial research.has shown i t to be a widespread international problem with no one solution.School zones REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 1,2005 PAGE 16 OF 23 everywhere are facing the problem.Staff is attempting to determine the need and possible solution that may result in slowing traffic.There are dozens of solutions available,suggesting there is no one right way to resolve the issue.She suggested looking at the school zone on a case -by -case basis to determine the need and best fit for that location.The costs associated with each of the solutions is per unit.The first option was school pavement stencil installations at $2,000 per location,decreasing as the number units increases.If the letters only are purchased,i t is $260:equipment would have to be rented and in-house labor would have to be used.Public Works does not have the equipment required to adhere the letters to the ground.Other options are fluorescent yellow -green school warning signs,pole -mounted radar display signs run $5,000 each,over-under pole mounts with changeable speed limits and oncoming vehicle displays that run $6,900 each,portable speed trailers at $3,500 each,and the flashing yellow solar -powered light on the school zone sign suggested by the residents that run $3.200 to $5,400 per unit.Other options are school crossing guards,radar -controlled cameras, sign waving events,enforcing strict penalties for school zone violations,and a pedestrian silhouette.The effectiveness of the devices depends on your point of view:the National Association of Motorists sees some of these as hindrances to safety and traffic flow.Some communities have found a decrease of up to 66%in traffic speed:others found only a 2-3 mile per hour decrease. It depends on the location.Any measures would have to include the school district:staff has met with Dr.Wyman and Assistant Superintendent Lockwood. They agree the logical first step is to collect traffic data.The school district has 9 facilities:2 are not within the city limits.There are additional private,charter and trade schools totaling approximately 7 facilities.Staff would like to collect the data via the speed trailers and speed strips and bring back recommendations to the council and the school board.Staff needs to know which schools the council would like them to gather data from. Vice Mayor Eck commented his initial thought was to go to the school district and see their interest.He did not think of the charter schools.He thinks that would be a good place to start and could hopefully add knowledge about something they might know more about. Management Assistant Janine Solley stated it would be a partnership in gathering the data. REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 1,2005 PAGE 17 OF 23 Vice Mayor Eck stated what works for him are the signs,even when the flashing lights are not turned on.They are only on at certain times. Councilmember Sippel commented they only have them on major roadways. Vice Mayor Eck agreed.The fines and education might get a few,but he believes attracting the driver' works, personally. .Management Assistant Janine Solley stated research shows that awareness will be increased but there will still be speeders.A school case study showed that the first speeder they caught was a •teacher late for work. Councilmember Severs commented speed bumps work.They slow people down.People get run over in the crosswalks because drivers are not paying attention. .Councilmember Waldron asked how that could be done on a main road. Councilmember Severs commented his idea is to use a portable speed bump that could be put out in traffic during school times. Councilmember Waldron asked if there are speed restrictions for the private schools and charter schools. Management Assistant Janine Solley stated they would have to research that. Councilmember Dietz commented he wants them included in anything that they do. The council consensus was in agreement. REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 1,2005 PAGE 18 OF 23 Councilmember Sippel commented Public Works assisted the charter school he had worked at to get their signs up.The solution may not be lights on all of them,but a combination of them at the various locations depending on the traffic flow,speed and volume.He is worried about clumping them all together as the readings will be different for the different schools.They should be considered in their own groups, like those that are in high traffic/high speed areas versus others that are slower. Management Assistant Janine Solley stated they will research the data to show which are the worst case scenarios. Councilmember Insalaco commented he believes the worst problems will be Superstition Mountain Elementary School and Four Peaks as they have the major roads.He is more leery for the smaller children than he is for high school students.Broadway has a lot of speeders. He likes the radar trailers:when those are blinking,they get your attention. Vice Mayor Eck agreed that it will depend on the individual location,and that a light might be effective at the schools mentioned by Councilmember Insalaco. Management Assistant Janine Solley asked what schools they would like staff to research. Councilmember Sippel asked if the school district was willing to partner on this as this could be at a substantial cost,or is the city to fund the entire thing.He also asked i f they wanted Gold Canyon and Peralta included that would spend city dollars on facilities outside the city. going out of the city. Vice Mayor Eck stated they are not Councilmember Insalaco agreed. City Manager George Hoffman stated they did not get that far in the discussion.There was a shared interest in the safety of the children and a mutual agreement that they had observations but no hard data.They had a mutual agreement to gather the date to determine REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 1,2005 PAGE 19 OF 23 the needs,how much traffic was over the speed limit,and the frequency,so they can start the discussion with the data.Funding was not mentioned by either side. Vice Mayor Eck commented it should be a board discussion item so the city can determine what interest they do have.He assumed they would be interested and it may be something they can get started on and finish now or it may have to wait for additional funding. He commented he did not know how long it would take to gather the information together. Management Assistant Janine Solley stated 3 to 4 months for the 7 school district facilities.They have a limited number of units to measure speed and they would have to put them out and gather data at one location for several days before moving on to the next. They also have to analyze the data. Councilmember Sippel suggested they just do the school district as they can find like streets.He stated there is a like street where another school sits in the community that is like San Marcos.They can use the same data:they are not going to see the same traffic volume at a 300 kid school that you would at a 600 kid school. City Clerk Kathleen Connelly commented she believed the last four in the suggested motion,where to distribute funds,may be premature.She does not think they are to that stage. Mayor Coleman closed the discussion and called for a motion. Councilmember Waldron MOVED THAT THE FOLLOWING DIRECTION BE GIVEN TO STAFF REGARDING TRAFFIC CALMING DEVICES WITHIN SCHOOL ZONES:TO WORK WITH THE SCHOOL DISTRICT TO CAPTURE DATA AND BRING BACK RECOMMENDATIONS TO THE COUNCIL AND THE APACHE JUNCTION UNIFIED SCHOOL BOARD. AND TO COLLECT DATA FROM THE PUBLIC,PRIVATE,CHARTER AND TRADE SCHOOLS IN APACHE JUNCTION. Vice Mayor Eck SECONDED THE MOTION. REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 1,2005 PAGE 20 OF 23 There was general discussion during the vote on doing just the public versus all the school facilities within the city,and on the time limit.It was determined there is no time limit. VOTE:Unanimous. The motion carried. SELECTION OF MEETING DATES,TIMES,LOCATIONS,AND PURPOSES Councilmember Dietz MOVED THAT AN EXECUTIVE SESSION AT 6:00 P.M.AND A WORK SESSION AT 7:00 P.M.BE HELD ON MONDAY,NOVEMBER 14,2005,IN THE CITY COUNCIL CONFERENCE ROOM AND CITY COUNCIL CHAMBERS,RESPECTIVELY: AND THAT AN EXECUTIVE SESSION AT 6:00 P.M.BE HELD ON TUESDAY,NOVEMBER 15, 2005,IN THE CITY COUNCIL CONFERENCE ROOM. Councilmember Insalaco SECONDED THE MOTION. VOTE:Unanimous. The motion carried. INFORMATION AND REPORTS Mayor Coleman thanked the members of the city staff for the G.A.I.N.event this past weekend and for the grand opening the weekend before that.He appreciated all the effort that went behind organizing both events.Suzanne Strong did a wonderful job putting together the 12 different block parties they went to. Vice Mayor Eck commented it was wonderful to meet so many people in the community and the staff efforts were tremendous.There was one volunteer who worked for the police department who worked from start to finish and he thought that was incredible. Vice Mayor Eck commented the Chamber of Commerce had a very successful Oktoberfest the same day that went until about midnight with the band. REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 1,2005 PAGE 21 OF 23 ADJOURNMENT )Mayor Coleman adjourned the meeting at 7:55 p.m. Consent Agenda Items are as follows: 1.Acceptance of Agenda. 2.Acceptance of Minutes of Regular Meeting of October 18,2005. 3.Consideration of Professional Services Agreement with Apache Junction Main Street Program,Inc.for Economic Development in the amount of $40.000. ACCEPTED THIS 15TH DAY OF NOVEMBER , CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA. 2005,BY THE MAYOR AND SIGNED AND ATTESTED TO THIS 15TH DAY OF NOVEMBER 2005. ATTEST: KATHLEEN CONNELLY City Clerk 01° nnt in I A r%n n I 1-.1A L IUMULAJUULLMAN / Mayor CITY COUNCIL MINUTES CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the City Council of the City of Apache Junction,Arizona,held on the 1st day of November,2005.I further certify that the meeting was duly called and held and that a quorum was present. REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 1,2005 PAGE 22 OF 23 Dated this 6th day of November,2005. KATHLEEN CONNELLY City Clerk REGULAR MEETING OF THE CITY COUNCIL NOVEMBER I,2005 PAGE 23 OF 23