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HomeMy WebLinkAbout2005-01-04 City Council Regular MinutesCITY COUNCIL REGULAR MEETING JANUARY 4,2005 The regular meeting of the City Council of the City of Apache Junction, Arizona,was held on January 4,2005,at the Apache Junction City Council Chambers pursuant to the notice required by law. CALL TO ORDER Mayor Coleman called the meeting to order at 7:05 p.m. INVOCATION Councilmember Insalaco gave the Invocation. PLEDGE OF ALLEGIANCE Councilmember Dietz led the Pledge of Allegiance. ROLL CALL Councilmembers Present:Mayor Coleman Vice Mayor Eck Councilmember Dietz Councilmember Insalaco Councilmember Milkey Councilmember Sippel Councilmember Waldron Staff Present:City Manager George Hoffman Assistant City Manager Bryant Powell City Clerk Kathleen Connelly City Attorney Joel Stern Public Safety Director Steve Campbell Parks and Recreation Director Jeff Bell Library Director Pam Loui Public Works Director Doug Dobson Development Services Director Rudy Esquivias Assistant to the City Manager Amy Malloy REGULAR MEETING OF THE CITY COUNCIL JANUARY 4,2005 PAGE 1 OF 21 Others Present:Associate Planner Charles Beck Police Dispatcher Candi Nilles Officer John Pinson Police Administrator Terry McDonald Public Works Manager Shane Kiesow Management Assistant Janine Solley ACCEPTANCE OF CONSENT AGENDA )Vice Mayor Eck MOVED THAT THE CONSENT AGENDA BE ACCEPTED AS PRESENTED;AND THAT APPROVAL BE GIVEN FOR THE SECOND AMENDMENT TO THE INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF PHOENIX AND THE CITY OF APACHE JUNCTION FOR INTERIM POLICE CHIEF IN AN AMOUNT NOT TO EXCEED $40,000;AND THAT AUTHORIZATION BE GIVEN FOR THE MAYOR TO SIGN THE AMENDMENT;AND THAT APPROVAL BE GIVEN TO PURCHASE TWO FLHR ROAD KING HARLEY DAVIDSON MOTORCYCLES FROM CHOSA'S HARLEY DAVIDSON USING THE CITY OF CASA GRANDE BID APPROVED BY THEIR CITY COUNCIL ON AUGUST 16.2004,IN AN AMOUNT NOT TO EXCEED $30.900,INCLUDING TAX AND OPTIONAL ABS BRAKE SYSTEM:AND THAT THE PAYMENT AND SETTLEMENT TERMS OF ARCHON V.CITY OF APACHE JUNCTION, PINAL COUNTY SUPERIOR CASE NO.CV2004-00891 IN THE AMOUNT OF $66.902.14,BE RATIFIED;AND THAT APPROVAL BE GIVEN FOR THE INTERGOVERNMENTAL AGREEMENT BETWEEN THE APACHE JUNCTION FIRE DISTRICT AND THE CITY OF APACHE JUNCTION FOR JOINT SERVICES, MATERIALS,AND EQUIPMENT;AND THAT AUTHORIZATION BE GIVEN FOR THE MAYOR TO SIGN THE AGREEMENT;AND THAT THE PAYMENT OF $10,000 DEDUCTIBLE IN YODER V.CITY OF APACHE JUNCTION SETTLEMENT BE RATIFIED;AND THAT RESOLUTION NO.05-01,A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA,AUTHORIZING THE SUBMISSION OF AN APPLICATION FOR STATE HOUSING FUNDS CERTIFYING THAT SAID APPLICATION MEETS THE COMMUNITY'S HOUSING AND DEVELOPMENT NEEDS AND THE REQUIREMENTS OF THE STATE HOUSING PROGRAMS;AUTHORIZING THE MAYOR TO EXECUTE ALL REQUIRED DOCUMENTS IN FURTHERANCE OF THE SUBMITTAL PROCESS;AUTHORIZING STAFF TO TAKE ALL ACTIONS NECESSARY TO IMPLEMENT AND COMPLETE THE SUBMITTAL PROCESS;AND CONFIRMATION THAT CITY SHALL BE IN COMPLIANCE WITH ALL LAWS,BE APPROVED;AND REGULAR MEETING OF THE CITY COUNCIL JANUARY 4,2005 PAGE 2 OF 21 THAT APPROVAL BET GIVEN FOR THE PROFESSIONAL SERVICES AGREEMENT BETWEEN RICHARD & BAUER AND THE CITY OF APACHE JUNCTION TO PROVIDE ARCHITECT AND ENGINEERING SERVICES FOR THE LIBRARY EXPANSION PROJECT IN AN AMOUNT NOT TO EXCEED $73,900 FOR PHASE I AND TO RETURN TO CITY COUNCIL FOR APPROVAL OF PHASE II;AND THAT AUTHORIZATION BE GIVEN FOR THE MAYOR TO SIGN THE AGREEMENT;AND THAT APPROVAL BE GIVEN TO PURCHASE A REPLACEMENT WOOD CHIPPER FROM VERMEER SALES SOUTHWEST USING ARIZONA DEPARTMENT OF TRANSPORTATION CONTRACT #T0118A0162 IN AN AMOUNT NOT TO EXCEED $28,000,INCLUDING TAX. Councilmember Dietz SECONDED THE MOTION. VOTE:Unanimous. The motion carried. AWARDS,PRESENTATIONS AND COMMUNICATIONS Mayor Coleman presented Officer John Pinson with an employee service award in recognition of his 25 years of service to the City of Apache Junction.He is the first employee to reach that achievement.Department of Public Safety Director Steve Campbell commented on some of the highlights of John's career and presented him with a certificate for 40 hours of vacation leave. CALL TO THE PUBLIC Mr.Gary Mulholland.710 S.Muleshoe Road,Apache Junction,addressed the council regarding Lost Dutchman Days.He wanted to request some staff direction and assistance.They have been trying to find ways to better promote the city over the last four years through Lost Dutchman Days.The event should grow tremendously this year and it will take additional assistance from the public safety,parks and recreation and public works departments,as well as the Chamber of Commerce and the people on the parade route.History has proven that when the Budweiser Clydesdales come to the community,the crowds increase.The Clydesdales will be here all three days of the event.They will be participating in the parade and will be at the rodeo grounds during the rodeo performances on Friday and Sunday.They will need to set up a separate staging area,and they may need additional police protection to get them to the parade ground.The crowds will be larger.and REGULAR MEETING OF THE CITY COUNCIL JANUARY 4,2005 PAGE 3 OF 21 they are asking for additional help or barricading.They have been told that there could be a 50%increase in attendance at the parade with their participation.They are pleased to bring them to the community.He has already met with Jeff Bell to increase the parking area.He thanked the city for its past participation in promoting the event and the city.Last year, they contributed over $49,000 back to the community and youth organizations. Mr.Elliott Fisher,547 E.Quail,Apache Junction,Greater Apache Junction Association for Effective Government,addressed the council regarding the city doing something for the tsunami victims in Asia;dedicating something to the memory of Joshua Castro,All Altug and the tsunami victims;Mr.James Martinez assisting him with the Pinal County courts;the city attorney working on behalf of a council member in a private citizen election challenge;his explanation for his challenging the mayor's nomination;and setting up additional guidelines for candidate qualifications. Councilmember Dietz requested staff contact Mr.Mulholland to see what services are needed and what the city might be able to accomplish. CITY MANAGER'S REPORT City Manager George Hoffman reported that 8 police officers from the Apache Junction Police Department have completed a 16 -week intensive investigators course through Rio Salado College.They met once a week for 4 hours a night for 16 weeks.In addition,they were doing 10 to 12 hours of work each week to complete their assignments.The officers are Detective Jim Trout, Detective Christian Ensley,Detective Barry Kerr,Detective Ralph Cornejo, Detective Randy Eckert,Officer Cindy Adams,Officer Jeff Robinson,and Officer Tom Parker.I t is highly significant given the staffing challenges in the department at this time.I t is a real testament to their dedication and to management's focus on overall improvement in the department.He commented the Apache Junction Police Officers Association and he have met several times and he is delighted with the process.They would like to be competitive in the market place for police officers and the association has been good at articulating what is going on in the market place and is providing data and recommendations on how the city can be competitive.He anticipates coming back to them at the next meeting to give them an overview. He is anticipating meeting with the association on a regular basis. PUBLIC HEARINGS REGULAR MEETING OF THE CITY COUNCIL JANUARY 4,2005 PAGE 4 OF 21 APPLICATION FOR A TEMPORARY EXTENSION OF PREMISES ON THE LIQUOR LICENSE OF LONGHORN BAR & GRILL FOR JANUARY 29,2005 )City Clerk Kathleen Connelly briefed the council on the item.She stated this is one of two applications for the same location this evening.The packet contains clearance from public safety and planning.Development services has commented that the Longhorn has had some outdoor sales recently and they have been cautioned about that.They need to make i t clear that these sales are not part of the extension of premises.The applicant is in attendance this evening. Mayor Coleman requested the applicant address the council. Ms.Linda Stewart,495 W.Apache Trail,addressed the council.She is the owner of the Longhorn.She stated they would only be selling alcohol in the extension of premises and it would have an area for a band.There will be plenty of security. Mayor Coleman opened the public hearing on the item.There being no one wishing to speak,he closed the public hearing and reopened the item to council discussion.There being no discussion,he called for a motion. Councilmember Dietz MOVED THAT THE APPLICATION FOR A TEMPORARY EXTENSION OF PREMISES ON THE LIQUOR LICENSE OF LONGHORN BAR & GRILL FOR JANUARY 29,2005,BE RECOMMENDED FOR APPROVAL TO THE ARIZONA DEPARTMENT OF LIQUOR LICENSES AND CONTROL. Councilmember Sippel SECONDED THE MOTION. VOTE:Unanimous. The motion carried. APPLICATION FOR A TEMPORARY EXTENSION OF PREMISES ON THE LIQUOR LICENSE OF LONGHORN BAR & GRILL FOR FEBRUARY 25-27, 2005 REGULAR MEETING OF THE CITY COUNCIL JANUARY 4.2005 PAGE 5 OF 21 )City Clerk Kathleen Connelly briefed the council on the item.She stated this is the same location and is in conjunction with Lost Dutchman Days.There are no objections from staff with the same notice of not including outdoor sales. Mayor Coleman asked the applicant if there was anything she wanted to add. Ms.Linda Stewart declined to address the council. Mayor Coleman opened the public hearing on the item.There being no one wishing to speak,he closed the public hearing and reopened the item to council discussion.There being no discussion,he called for a motion. Councilmember Waldron MOVED THAT THE APPLICATION FOR A TEMPORARY EXTENSION PREMISES ON THE LIQUOR LICENSE OF LONGHORN BAR & GRILL FOR FEBRUARY 25-27,2005,BE RECOMMENDED FOR APPROVAL TO THE ARIZONA DEPARTMENT OF LIQUOR LICENSES AND CONTROL. Councilmember Dietz SECONDED THE MOTION. VOTE:6 in favor:Councilmember Sippel was not present for the vote. The motion carried. APPLICATION FOR A SPECIAL EVENT LIQUOR LICENSE FOR SUPERSTITION MOUNTAIN ROTARY CLUB #1246 FOR LOST DUTCHMAN DAYS TO BE HELD FEBRUARY 25-27,2005 AT 1590 E. LOST DUTCHMAN BOULEVARD )City Clerk Kathleen Connelly briefed the council on the item.She stated this is an annual request for their alcohol sales in conjunction with Lost Dutchman Days.There have been no objections raised by staff.The applicant was requested to attend. Mayor Coleman requested the applicant address the council. REGULAR MEETING OF THE CITY COUNCIL JANUARY 4,2005 PAGE 6 OF 21 Mr.Jay Jones,8067 E.Autumn Sage Trail,Gold Canyon,addressed the council.He had nothing to add:this has been done for several years.There have been no problems and the money raised has been used for philanthropic efforts. City Clerk Kathleen Connelly stated they might want to look at Sergeant Rogers'memo. Mayor Coleman commented one of the memos states that the Apache Junction Police Department would be available at the event,but that they need to understand that the rotary club and its security personnel would be responsible for monitoring their own customers. He asked if he was aware of that. Mr.Jay Jones stated they are. That is what they have done in the past.They obtain wrist bands and ask for identification.They band the people and they are only allowed to have so much liquor at a time. Vice Mayor Eck asked if they would have a certain amount of set security. Mr.Jay Jones stated they would. Their activities in the past have been monitored by the sheriff's mounted rangers. Mayor Coleman opened the public hearing on the item.There being no one wishing to speak,he closed the public hearing and reopened the item to council discussion.There being no discussion,he called for a motion. Councilmember Dietz MOVED THAT THE APPLICATION FOR A SPECIAL EVENT LIQUOR LICENSE FOR SUPERTITION MOUNTAIN ROTARY CLUB #1246 FOR LOST DUTCHMAN DAYS TO BE HELD FEBRUARY 25-27,2005,BE RECOMMENDED FOR APPROVAL TO THE ARIZONA DEPARTMENT OF LIQUOR LICENSES AND CONTROL. Councilmember Waldron SECONDED THE MOTION. VOTE:6 in favor;Councilmember Sippel had not yet returned to the chambers. REGULAR MEETING OF THE CITY COUNCIL JANUARY 4,2005 PAGE 7 OF 21 The motion carried. ORDINANCE NO.1222.CASE P7-17-04,REQUEST TO REZONE APN 102-21-018B FROM GENERAL RURAL TO GENERAL COMMERCIAL DISTRICT THROUGH PLANNED DEVELOPMENT )Associate Planner Charles Beck briefed the council on the item.He stated the commission voted 6-0 in favor of the project with the added stipulation of number 13.The commission was concerned about the development complying with commercial design guidelines. The applicant had requested the use of alternative paving surface requirements:city paving requirements are primarily for dust control.The commission recommended the use of a compressed all-weather surface with a stabilized additive to be installed in the interior surface storage area. Staff contacted the city engineer on that recommendation who further recommended that the interior lot of the proposed main storage and RV facility be surfaced with either double chip seal which lasts about 5 years or an asphalt or concrete surface.They are the only surfaces recommended for dust control by the Arizona Department of Environmental Quality.The commission also asked for greater emphasis on the design guidelines with design features to include a territorial look and color.They are based upon the applicant's elevation and material submittals.The commission amended stipulation 5 to add the word monument to the signage.He described the surrounding area.The applicant proposes to use 17% metal finish and 22% block wall on the metal building.They are developing some brick wall, stucco and built-ins on the walls.Staff is concerned about the high gloss of their building material surface.Staff recommends it either be entirely stuccoed or a speckle spray be used.Staff also recommends another vertical column to break up the large mass of distance between the objects.They also recommend having faux rock or faux brick along it.He advised the applicant was in attendance. Mayor Coleman asked if the stipulations were already included in the ordinance. Associate Planner Charles Beck stated the stipulations are already in the ordinance.The stipulation on design guidelines states expectations and it will be council's determination on that. REGULAR MEETING OF THE CITY COUNCIL JANUARY 4,2005 PAGE 8 OF 21 Development Services Director Rudy Esquivias stated the ordinance is worded according to the commission recommendation.Staff recommends that stipulation number 13 be modified to include a permanent dust proof surface as opposed to the stabilized granite with an additive. Vice Mayor Eck asked if the aesthetics on the building itself are additional. Development Services Director Rudy Esquivias stated that is correct. Mayor Coleman asked if they could word 13 so that i t complies with the Arizona Department of Environmental Quality requirements. Development Services Director Rudy Esquivias stated they can. Mayor Coleman requested the applicant address the council. Mr.Sean Lake,10 W.Main Street. Mesa.addressed the council on behalf of the applicant,Rancho Caballeros. They are excited about the project and staff has done an excellent job.It is located at the southeast corner of 29th Avenue and Winchester.I t is a difficult property due to the accessibility to the site.The land use proposed is a good transitional land use and also a buffer land use for current uses already in the area.They had a neighborhood meeting,but no one attended so they called various property owners in the neighborhood and had no concerns voiced.The project conforms with the general plan and has staff and commission approval.They want to develop a high end enclosed storage facility of approximately 80,000 sq.ft.They will also have covered and uncovered boat and RV storage along the east end of the property.The commission had concerns about the color.It was originally more of a beige look:they have changed it,but they do not care what color i t is.They are willing to work with staff on that.Paint color is not an issue.The other things in the project will make i t an outstanding development.Another issue discussed was the design.The applicant and property owner have made drastic changes to the original elevation submitted.They want it to look like what the city expects to be developed in this area.Another issue dealt with the REGULAR MEETING OF THE CITY COUNCIL JANUARY 4,2005 PAGE 9 OF 21 wall along the south side and the materials making up the wall.The wall was selected for several reasons:for its aesthetic look as i t is heavy gauge steel which has durability and the depth it creates,and the fact that i t creates many shadow lines rather than just a straight block wall.The wall is effectively in the middle portion.On the far west side is the enclosed mini -storage,along with an enclosed area on the far east side.In between is the wall.The bottom three -fourths is block wall,above i t is the metal treatment.This combination breaks up the texture and monotony of the wall, making it more attractive.I t is not less expensive to do it:i t is probably a wash.They did i t because i t is better looking,easier to maintain and for its durability.They realize they will have vandalism,especially on the south side.There will be tagging;i t can be seen along 29th Avenue now.I t is easier to match paints and colors to this surface than to a solid block wall or solid stucco wall.They believe the aesthetics of this will be better in the long term.Staff brought up the design guidelines with the percentages that have to be stucco on the exterior:his staff presented to them the calculations of what the exterior of the building would be.This metal surface only comes up to 17%;i t is not a substantial portion of the exterior of the building.They believe the combination will be attractive. They think the revised project is something the city will be proud of.He requested their support for this application. Vice Mayor Eck commented he commended them for where they are at on this project.especially from where it was.The council is concerned about its exposure to the freeway and to the city.I t now looks like a quality project,but he is concerned about how the metal will look on that wall.He has seen i t installed before,and i t does look good,but i t usually has a spray on it.He asked if there was a name for it. Development Services Director Rudy Esquivias stated i t is a textured spray.It almost looks like popcorn treatment. Vice Mayor Eck commented i t blends i t in. Mr.Sean Lake asked if they were talking about the old-fashioned popcorn. REGULAR MEETING OF THE CITY COUNCIL JANUARY 4,2005 PAGE 10 OF 21 Vice Mayor Eck stated he is not. I t is more of a rougher surface. Councilmember Dietz commented i t is a spray acrylic with texture to it.I t is basically like an orange peel. Development Services Director Rudy Esquivias stated i t is like what is around the Jack -in -the -Box sign.I t is a metal sign but i t has that texture.It makes i t look like stucco. Councilmember Dietz agreed that i t looks more like stucco than a smooth,painted surface.I t is just a spray. Mr.Sean Lake asked i f i t is something that goes on before i t is painted. Councilmember Dietz commented i t comes in different colors. Vice Mayor Eck commented he believes i t is put on before i t is painted and then i t is painted over. Mr.Sean Lake stated they want to make sure the surface,particularly on the south side,is something that is there and can be painted over,because it will get tagged.They do not want to put something on that will be hard to match and will leave splotches of different patches. Vice Mayor Eck commented he knows they make i t both ways,to where it can be put on first and then sprayed after so that one can use a consistent paint for that purpose. Mr.Sean Lake stated they can work with staff on that. Vice Mayor Eck commented it would make i t blend in a little better.I t eases the final concern he has on the project.I t has come a long way. Councilmember Insalaco commented they were concerned before because i t looked like a prison yard.He has not REGULAR MEETING OF THE CITY COUNCIL JANUARY 4,2005 PAGE 11 OF 21 seen anything addressing that.He does not think that is pleasing to see coming off the freeway. Mr.Sean Lake stated that is not a fair rendition or elevation.If one drives along the freeway,one is almost at grade when they get to the site,and as one goes away.That view is taken from above;i t is not what you will see when driving along the freeway.This recent picture is more of what you will see when you walk around the site or drive along the freeway.The freeway is set back from the site by a large drainage channel.With the landscaping they have proposed,i t should also break up the south side.The elevation changes will also make it more attractive. Councilmember Dietz complimented them on the changes as i t had looked like a prison.It does not look like one now. Councilmember Waldron asked what material caps the wall.He asked if it was block. Mr.Sean Lake stated they have the block,then the metal,and the perimeter of the development is the covered spaces.They have a roof coming off at an angle that they would back their RVs underneath.They are seeing the shading of the roof as it comes off that wall internal to the project. Councilmember Waldron commented this so much better than what was previously proposed. the wooden things at the top. poppy out things. vegas. hearing on the item. REGULAR MEETING OF THE CITY COUNCIL JANUARY 4,2005 PAGE 12 OF 21 Vice Mayor Eck asked what they call Mr.Sean Lake commented they are Vice Mayor Eck stated they are Mayor Coleman opened the public Mr.Elliott Fisher,547 E.Quail, Apache Junction,addressed the council.He stated there was a draft for standards for maintenance around the city.He hopes that since there is a large boat and RV storage associated with this,that they do not see a spike in enforcement on the citizens of Apache Junction that have RVs and boats parked around the home.A lot of people are worried about these apparent standards.People have mentioned it to him:they may be concerned about it. He stated the building looks great but he might have been able to think of some better uses right off the freeway.However,property owners have their rights. Mayor Coleman closed the public hearing with no one else wishing to speak.He reopened the item to council discussion. Vice Mayor Eck asked if staff and the developer could come up with appropriate language in the ordinance for that spray. Development Services Director Rudy Esquivias stated they will work with the developer to come up with an acceptable textured surface solution. Mayor Coleman asked if that was included in number 12. Development Services Director Rudy Esquivias stated they can attach that or make i t a separate stipulation: developer shall work with staff to come up with a textured appearance for the exterior elevation. Mayor Coleman closed the discussion with no further comments and called for a motion. Vice Mayor Eck MOVED THAT ORDINANCE NO.1222 BE READ BY TITLE ONLY AND THE READING OF THE ENTIRE ORDINANCE BE WAIVED. Councilmember Dietz SECONDED THE MOTION. REGULAR MEETING OF THE CITY COUNCIL JANUARY 4,2005 PAGE 13 OF 21 VOTE:Unanimous. The motion carried. the ordinance by title only. City Clerk Kathleen Connelly read Vice Mayor Eck MOVED THAT ORDINANCE NO.1222,AS READ BY THE CITY CLERK.BE APPROVED AND ADOPTED WITH THE FOLLOWING AMENDMENTS:THAT ITEM 13 HAVE ADDITIONAL LANGUAGE THAT STATES DOUBLE CHIP SEAL/ASPHALT,WILL COMPLY WITH ADEQ DUST CONTROL COMPLIANCE:AND ALSO A SIDE AMENDMENT ON ITEM 12 THAT DEVELOPER WILL WORK WITH STAFF TO COME UP WITH AN ACCEPTABLE TEXTURE FOR ALL METAL USED FOR EXTERIOR WALLS ON SCREENING. Councilmember Dietz SECONDED THE MOTION. VOTE:Unanimous. The motion carried. FISCAL YEAR 2005 COMMUNITY DEVELOPMENT BLOCK GRANT REGIONAL ACCOUNT AND STATE SPECIAL PROJECTS )Grants Specialist Roger Hacker briefed the council on the item.He stated they directed staff in November to prepare these applications to fund the 800 megaHertz radio communication system for the police department.They have submitted an application to the Department of Public Services for $780,000 for that same system.Staff would like to get direction from the council on these two applications if the funding comes through from the Department of Public Services.They should know by the middle of January.They would like to know the alternative projects.They should choose the projects from off the list of those projects brought up at the public hearings and public meetings. Vice Mayor Eck asked if there is a tighter time frame on the special projects grant.. Grants Specialist Roger Hacker stated that is correct.They are essentially ready to go projects that must be completed in a twelve month period. REGULAR MEETING OF THE CITY COUNCIL JANUARY 4.2005 PAGE 14 OF 21 Mayor Coleman opened the public hearing on the item. Mrs.Sandie Smith.Pinal County Supervisor,575 N.Idaho Road,Apache Junction,addressed the council.She requested they consider the 17 acres across the way.They lack the infrastructure there to bring the type of services they would like to bring to the community.They would like to utilize the community development block grants for this purpose;it would help them to bring those services to the community.whether i t is Superstition Mountain Mental Health,the Boys and Girls Club,city parks,or a bike park.They are working with some of the partners to see how they can bring services to that area.The sewer is at the transportation yard,electricity is.there,and the water is very close. The price is continually going down.She is not sure how close i t is to the development district,but it could open up the whole area,including the land off of Scenic.She does not want to compete with the police department:she is just putting this on the table. Mr.Elliott Fisher,547 E.Quail. Apache Junction.addressed the council.He commented there had been a large purchase for communication for the new police building,and a new 9-1-1 communication system.He asked what is different with this system,and what kind of system i t is. Grants Specialist Roger Hacker commented i f i t is the council's desire to pursue one of the projects that staff has not already researched,they will need a couple of weeks to research that project,such as the project recommended by Supervisor Smith. I t is on the project list,and they would feel more comfortable talking with CDBG staff. Vice Mayor Eck asked if this would be giving infrastructure to vacant property. Grants Specialist Roger Hacker stated that is correct. Vice Mayor Eck asked if they could do that with CDBG money. REGULAR MEETING OF THE CITY COUNCIL JANUARY 4,2005 PAGE 15 OF 21 Grants Specialist Roger Hacker stated they can i t if it is done according to their rules and regulations. He wants to make sure he checks that out. Vice Mayor Eck commented they could pick two different projects for these two grants. Grants Specialist Roger Hacker stated that is correct.He stated i t is two years for the regional account and twelve months for the state special projects.If the latter is not completed in that time period,the funds are relinquished. Vice Mayor Eck commented he would like one of the projects to be the curb,gutter,and sidewalk that has been on there for so long.The other is an excellent project.He asked if they needed direction tonight. Grants Specialist Roger Hacker stated they could give direction to research one of these projects and report back at the next meeting.They do not need a specific project tonight,but they will after the next council meeting. Councilmember Sippel commented he would like to see if they get that other grant first.If not,they want both of these to go towards the system.If they get it,they could look at something else.He recalled that he had given them a time frame as to when he would hear back. Grants Specialist Roger Hacker stated the grant administrator told him she hoped to have an answer at the end of this week or the beginning of next week.He would hate to tie the applications into two other state departments to do it.It would paint us into a corner if we wait and they do not decide until April. Councilmember Dietz commented there is a lot of time involved in preparing the applications,which is why they do it so far in advance. Councilmember Sippel asked if they could postpone this to the next meeting and make a decision there. REGULAR MEETING OF THE CITY COUNCIL JANUARY 4,2005 PAGE 16 OF 21 Grants Specialist Roger Hacker stated that would be fine.They wanted the council to think about this as soon as possible,but they can hold until the next meeting. Assistant City Manager Bryant Powell stated the curb,gutter,and sidewalk project is ready to go.They could go out to bid on i t at anytime. Councilmember Sippel stated i t is on the shelf ready to be pulled off. There was general discussion on that being able to be completed in a year,qualifying i t for a state special project. Councilmember Waldron commented that the infrastructure project on this other property will probably take two years. Vice Mayor Eck commented he would like to see them do both of those projects if they get the system funded. Mayor Coleman closed the public hearing with no one else wishing to speak.He reopened the item to council discussion. Vice Mayor Eck commented if they get the communication system funding,he would like to do one of the street projects.He would also like to get the infrastructure project done.He is assuming they would like to continue this until they hear about the funding. Councilmember Dietz commented they can research the infrastructure project and bring i t back. Mayor Coleman closed the discussion with no further comments and called for a motion. Vice Mayor Eck MOVED THAT STAFF BE GIVEN THE FOLLOWING DIRECTION REGARDING FISCAL YEAR 2005 COMMUNITY DEVELOPMENT BLOCK GRANT REGIONAL ACCOUNT AND STATE SPECIAL PROJECTS:THAT STAFF RESEARCH THE INFRASTRUCTURE PROJECT FOR THE SOCIAL SERVICE CENTER ON REGULAR MEETING OF THE CITY COUNCIL JANUARY 4,2005 PAGE 17 OF 21 THE COUNTY ISLAND,AND BRING THAT INFORMATION BACK TO US:AND CERTAINLY ALSO THE INFORMATION CONCERNING THE CURB,GUTTER AND SIDEWALK:FOR THE JANUARY 18TH MEETING,2005. Councilmember Sippel SECONDED THE MOTION. VOTE:Unanimous. The motion carried. OLD BUSINESS None. NEW BUSINESS None. COUNCIL DIRECTION TO STAFF ON ANY OF THE ABOVE LISTED AGENDA ITEMS None. COUNCIL DIRECTION TO STAFF ON OTHER PROPOSED LEGISLATION OR ACTIONS None. SELECTION OF MEETING DATES,TIMES,LOCATIONS,AND PURPOSES Councilmember Dietz announced that the city offices will be closed on Monday.January 17th,2005,in observation of Civil Rights Day and there will be no work session.He MOVED THAT AN EXECUTIVE SESSION AT 6:00 P.M.BE HELD ON TUESDAY,JANUARY 18,2005,IN THE CITY CONFERENCE ROOM. Vice Mayor Eck SECONDED THE MOTION. VOTE:Unanimous. The motion carried. REGULAR MEETING OF THE CITY COUNCIL JANUARY 4.2005 PAGE 18 OF 21 INFORMATION AND REPORTS Councilmember Insalaco commented on a robbery that occurred in his store years ago.Officer Pinson was patrolling the area.Within minutes the suspect was caught.One of them tried to run,and he climbed up on the roof. When Officer Pinson went after him,he found the suspect stuck in hot tar as they had just tarred the roof.The officers argued whose car he would ride in,so they put cardboard in the car for the suspect to sit on. ADJOURNMENT )Mayor Coleman adjourned the meeting at 8:15 p.m. Consent Agenda Items are as follows: 1.Acceptance of Agenda. 2.Acceptance of Minutes of Regular Meeting of December 7,2004 3.Consideration of Approval of Second Amendment to Intergovernmental Agreement ("IGA")between the City of Phoenix and the City of Apache Junction for Interim Police Chief in an amount not to exceed $40,000. 4.Consideration of Approval to purchase two FLHR Road King Harley Davidson motorcycles from Chosa's Harley Davidson using the City of Casa Grande bid approved by their city council on August 16,2004.The cost of the two motorcycles is not to exceed $30.900,including tax and optional ABS brake system. 5.Ratification of payment and settlement terms of Archon v.City of Apache Junction,Pinal County Superior Case No.CV2004-00891 in the amount of $66,902.14. 6.Consideration of Approval of Intergovernmental Agreement ("IGA")between the City of Apache Junction and the Apache Junction Fire District for joint services,materials and equipment. 7.Ratification of payment of $10,000 deductible in Yoder v.City of Apache Junction. REGULAR MEETING OF THE CITY COUNCIL JANUARY 4,2005 PAGE 19 OF 21 8.Consideration of Resolution No.05-01,Authorizing the Mayor to execute all required documents in furtherance of the City's 2005-2006 "HOME" Emergency submittal process. 9.Consideration of Approval of Professional Services Agreement with Richard & Bauer to provide Architect and Engineering services for the Library expansion project in an amount not to exceed $73,900 for Phase I and to return to City Council for approval for Phase II. 10.Approval to purchase a replacement wood chipper from Vermeer Sales Southwest using ADOT Contract #T0118A0162 in an amount not to exceed $28,000,including tax. ACCEPTED THIS 18TH DAY OF JANUARY 2005,BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA. SIGNED AND ATTESTED TO THIS 18TH DAY OFJANUARY DOUGLAS COLEMAN Mayor ATTEST: /7 /eIZZ-74 e9-7 6 / 1 KATHLEEN CONNELLY City Clerk REGULAR MEETING OF THE CITY COUNCIL JANUARY 4.2005 PAGE 20 OF 21 2005. CITY COUNCIL MINUTES CERTIFICATION I hereby certify that the foregoing minutes are a. true and correct copy of the minutes of the regular meeting of the City Council of the City of Apache Junction,Arizona,held on the 4th day of January,2005.I further certify that the meeting was duly called and held and that a quorum was present. Dated this 11th day of January.2005. KATHLEEN CONNELLY City Clerk REGULAR MEETING OF THE CITY COUNCIL JANUARY 4,2005 PAGE 21 OF 21